Property Manager Basic salary £32,000. Monday to Friday 8.30am to 6.00pm and 1 in 4 Saturdays from 8.30am to 4.00pm with then a full day off in lieu (5 day working week). You should be working within Residential Property Management. Primarily, the successful individual will be dealing with all maintenance based issues on a property portfolio. Property Manager You will work for a supportive company that encourages personal development and looks to support your career in the property industry. Property Manager Managing maintenance issues reporting back to both the landlord and tenant. Co-ordinating contractor diaries and ensuring reported maintenance issues are attended to and remedied in a timely fashion. Obtain maintenance quotes where necessary. Authorise invoices and utility bills. Deal with all landlord and tenant correspondence. Send out check out reports and negotiate deposit returns. Deal with initial complaints at early stages, where appropriate and able. Referral of sales leads. Property Manager A problem solver and someone who can diagnose basic repairs so as not to waste time. Excellent telephone manner. Good listening and communication skills. Ability to problem solve and diffuse situations. Professional approach to customer service. Strong time management skills. Working knowledge of Microsoft products, Word, Excel, Teams. Can-do attitude. Property Manager Basic salary £32,000. Monday to Friday 8.30am to 6.00pm and 1 in 4 Saturdays from 8.30am to 4.00pm with then a full day off in lieu (5 day working week). Kings Permanent Recruitment for Estate Agents hits 19 years of successful trading. A milestone to be proud of Kings Permanent Recruitment for Estate Agents is a "Specialist Estate Agency Recruitment Service" dealing with the placement of Estate Agents and Letting Agents into permanent positions within the Residential Estate Agency Property sector. We cover all specialties of recruitment to include Residential Sales and Lettings, Property and Block Management to include Lettings Coordinators / Progressors, Inventory Clerks, Financial Services to include Mortgage Advisors, Independent Financial Advisors, Protection and Financial Services Administrators, Paraplanning, Land and New Homes and Secretarial / Administration / PA s. Visit Kings Permanent Recruitment for Estate Agents website for online Estate Agency vacancies. Find Steve King on LinkedIn
Aug 18, 2026
Full time
Property Manager Basic salary £32,000. Monday to Friday 8.30am to 6.00pm and 1 in 4 Saturdays from 8.30am to 4.00pm with then a full day off in lieu (5 day working week). You should be working within Residential Property Management. Primarily, the successful individual will be dealing with all maintenance based issues on a property portfolio. Property Manager You will work for a supportive company that encourages personal development and looks to support your career in the property industry. Property Manager Managing maintenance issues reporting back to both the landlord and tenant. Co-ordinating contractor diaries and ensuring reported maintenance issues are attended to and remedied in a timely fashion. Obtain maintenance quotes where necessary. Authorise invoices and utility bills. Deal with all landlord and tenant correspondence. Send out check out reports and negotiate deposit returns. Deal with initial complaints at early stages, where appropriate and able. Referral of sales leads. Property Manager A problem solver and someone who can diagnose basic repairs so as not to waste time. Excellent telephone manner. Good listening and communication skills. Ability to problem solve and diffuse situations. Professional approach to customer service. Strong time management skills. Working knowledge of Microsoft products, Word, Excel, Teams. Can-do attitude. Property Manager Basic salary £32,000. Monday to Friday 8.30am to 6.00pm and 1 in 4 Saturdays from 8.30am to 4.00pm with then a full day off in lieu (5 day working week). Kings Permanent Recruitment for Estate Agents hits 19 years of successful trading. A milestone to be proud of Kings Permanent Recruitment for Estate Agents is a "Specialist Estate Agency Recruitment Service" dealing with the placement of Estate Agents and Letting Agents into permanent positions within the Residential Estate Agency Property sector. We cover all specialties of recruitment to include Residential Sales and Lettings, Property and Block Management to include Lettings Coordinators / Progressors, Inventory Clerks, Financial Services to include Mortgage Advisors, Independent Financial Advisors, Protection and Financial Services Administrators, Paraplanning, Land and New Homes and Secretarial / Administration / PA s. Visit Kings Permanent Recruitment for Estate Agents website for online Estate Agency vacancies. Find Steve King on LinkedIn
Vacancy: Events & Office Coordinator (Maternity Cover) Location: Chatham Duration: 12 months (FTC) We are currently seeking an Events & Office Coordinator to join our growing team. This position will focus on the coordination of events and office locations for our EMEA business. You will partner with internal and external stakeholders to manage planning, implementation, and reporting across all industry tradeshows, conferences, and association events to drive sales & services pipeline. This includes events that generate leads and awareness for our sales teams as well cross-sell & upsell opportunities, and retention. The role will also be the central contact point for all office-based queries. You'll make a difference by As an Event Coordinator: Lead the planning and delivery of external and internal events, including budgeting, planning, logistics and post-event follow up Partner with key stakeholders across Product, Services, and Sales to align event activity with annual business objectives. Manage a diverse range of events, including client conferences, training sessions, sales kick-offs, webinars, and third-party events. Coordinate event marketing and communications through Marketo and Salesforce, ensuring effective lead tracking and follow-up. Work with internal and external creative partners to develop event materials. Support EMEA leadership with travel and entertainment arrangements As our Office Coordinator: Manage office operations, including supplies, meeting room coordination, and staff supplies and communications. Oversee facilities and property management, including internal, maintenance and vendor relationships. Coordinate incoming and outgoing mail and manage office service providers. Maintain a well-stocked, efficient, and welcoming office environment. What we're looking for? Ability to thrive in a fast-paced environment, problem-solving under pressure. Excellent written and verbal communication skills. Strong IT skills, including Microsoft Office and Salesforce. Proven ability to build effective relationships with colleagues, clients, vendors, and contractors. Strong organisational skills, attention to detail, and effective time management. High levels of professionalism, integrity, and personal drive. Ability to manage competing priorities and work collaboratively within a team. Experience coordinating multiple activities or events simultaneously. Willingness to travel as required to support and manage events What we offer you: Competitive salary plus a diverse range of benefits to suit you and your lifestyle Hybrid Working: Achieve a healthy work-life balance with our flexible working arrangements Pension Plan: Secure your future with our generous pension scheme, with employer contributions up to 10%. Time Off: Recharge and rejuvenate with 26 days of annual leave (plus bank holidays), and the option to buy or sell an additional 5 days. Opportunities for professional and personal development, we believe a lot in skills and growth, with access to a jam-packed learning platform A vibrant and inclusive work environment where you can bring your authentic self to work We are fully committed to providing equal opportunities and building an inclusive environment where a broad range of backgrounds and perspectives thrive. We embrace the many ways people think, learn, and experience the world-because we know that a diverse set of minds drive innovation. So that we can support you to be your best during the application and interview process, please let us know if you have any specific requirements.
Aug 18, 2026
Full time
Vacancy: Events & Office Coordinator (Maternity Cover) Location: Chatham Duration: 12 months (FTC) We are currently seeking an Events & Office Coordinator to join our growing team. This position will focus on the coordination of events and office locations for our EMEA business. You will partner with internal and external stakeholders to manage planning, implementation, and reporting across all industry tradeshows, conferences, and association events to drive sales & services pipeline. This includes events that generate leads and awareness for our sales teams as well cross-sell & upsell opportunities, and retention. The role will also be the central contact point for all office-based queries. You'll make a difference by As an Event Coordinator: Lead the planning and delivery of external and internal events, including budgeting, planning, logistics and post-event follow up Partner with key stakeholders across Product, Services, and Sales to align event activity with annual business objectives. Manage a diverse range of events, including client conferences, training sessions, sales kick-offs, webinars, and third-party events. Coordinate event marketing and communications through Marketo and Salesforce, ensuring effective lead tracking and follow-up. Work with internal and external creative partners to develop event materials. Support EMEA leadership with travel and entertainment arrangements As our Office Coordinator: Manage office operations, including supplies, meeting room coordination, and staff supplies and communications. Oversee facilities and property management, including internal, maintenance and vendor relationships. Coordinate incoming and outgoing mail and manage office service providers. Maintain a well-stocked, efficient, and welcoming office environment. What we're looking for? Ability to thrive in a fast-paced environment, problem-solving under pressure. Excellent written and verbal communication skills. Strong IT skills, including Microsoft Office and Salesforce. Proven ability to build effective relationships with colleagues, clients, vendors, and contractors. Strong organisational skills, attention to detail, and effective time management. High levels of professionalism, integrity, and personal drive. Ability to manage competing priorities and work collaboratively within a team. Experience coordinating multiple activities or events simultaneously. Willingness to travel as required to support and manage events What we offer you: Competitive salary plus a diverse range of benefits to suit you and your lifestyle Hybrid Working: Achieve a healthy work-life balance with our flexible working arrangements Pension Plan: Secure your future with our generous pension scheme, with employer contributions up to 10%. Time Off: Recharge and rejuvenate with 26 days of annual leave (plus bank holidays), and the option to buy or sell an additional 5 days. Opportunities for professional and personal development, we believe a lot in skills and growth, with access to a jam-packed learning platform A vibrant and inclusive work environment where you can bring your authentic self to work We are fully committed to providing equal opportunities and building an inclusive environment where a broad range of backgrounds and perspectives thrive. We embrace the many ways people think, learn, and experience the world-because we know that a diverse set of minds drive innovation. So that we can support you to be your best during the application and interview process, please let us know if you have any specific requirements.
RMS Coordinator Job Type : Temporary, Full-time (Office Based) Location: Sheffield, S2 1TR Duration: Until 30/09/2026 Pay: £15.56 per hour PAYE Working Hours: 8am till 4pm Sheffield City Council are seeking a proactive and organised RMS Coordinator to support the Team Leaders within the Responsive Repairs, Planned, HM&E, and Voids teams across the Repairs and Maintenance Service. This role is crucial for aligning resources to operational activities, ensuring high performance and continuous improvement to deliver a customer-focused service. The ideal candidate will thrive in a dynamic office environment, effectively managing scheduling systems and liaising with various internal and external stakeholders. Day-to-day of the role: Oversee the assignment of repairs using an electronic diary system, including manual interventions to ensure efficient and cost-effective resource allocation. Manage the scheduling of repairs, maintain accurate records, and redirect operatives' work schedules to urgent jobs as needed. Utilise various IT systems to retrieve, edit, and input information, ensuring accuracy and appropriateness of resource assignments based on operative availability and geographical considerations. Coordinate with Team Leaders to monitor operative availability, including timesheets and leave, to maintain accurate operational systems for planning works. Handle incoming calls professionally, resolving enquiries by gathering information to make informed decisions about resource assignment. Proactively make outbound calls to resolve issues or update customers and workforce members, including arranging and rearranging property visits. Collaborate with Team Leaders and other officers to monitor and analyse performance indicators and work processes, aiming to increase customer satisfaction and ensure continuous business improvement. Prepare clear communications and organise personal workload to respond effectively to customer demands and planned work. Required Skills & Qualifications: Strong organisational and coordination skills with the ability to manage multiple tasks efficiently. Experience in a similar role, preferably within a repairs and maintenance context. Proficient in using electronic diary and data management systems; experience with specific systems like Salesforce is advantageous. Excellent communication skills, capable of handling both inbound and outbound calls effectively. Ability to work collaboratively in a team and engage with various stakeholders including subcontractors and service users. Knowledge of health and safety regulations and the ability to comply with various council policies and procedures. If you are interested in this role, please apply using your latest CV! and a Reed Consultant will be in touch.
Aug 17, 2026
Seasonal
RMS Coordinator Job Type : Temporary, Full-time (Office Based) Location: Sheffield, S2 1TR Duration: Until 30/09/2026 Pay: £15.56 per hour PAYE Working Hours: 8am till 4pm Sheffield City Council are seeking a proactive and organised RMS Coordinator to support the Team Leaders within the Responsive Repairs, Planned, HM&E, and Voids teams across the Repairs and Maintenance Service. This role is crucial for aligning resources to operational activities, ensuring high performance and continuous improvement to deliver a customer-focused service. The ideal candidate will thrive in a dynamic office environment, effectively managing scheduling systems and liaising with various internal and external stakeholders. Day-to-day of the role: Oversee the assignment of repairs using an electronic diary system, including manual interventions to ensure efficient and cost-effective resource allocation. Manage the scheduling of repairs, maintain accurate records, and redirect operatives' work schedules to urgent jobs as needed. Utilise various IT systems to retrieve, edit, and input information, ensuring accuracy and appropriateness of resource assignments based on operative availability and geographical considerations. Coordinate with Team Leaders to monitor operative availability, including timesheets and leave, to maintain accurate operational systems for planning works. Handle incoming calls professionally, resolving enquiries by gathering information to make informed decisions about resource assignment. Proactively make outbound calls to resolve issues or update customers and workforce members, including arranging and rearranging property visits. Collaborate with Team Leaders and other officers to monitor and analyse performance indicators and work processes, aiming to increase customer satisfaction and ensure continuous business improvement. Prepare clear communications and organise personal workload to respond effectively to customer demands and planned work. Required Skills & Qualifications: Strong organisational and coordination skills with the ability to manage multiple tasks efficiently. Experience in a similar role, preferably within a repairs and maintenance context. Proficient in using electronic diary and data management systems; experience with specific systems like Salesforce is advantageous. Excellent communication skills, capable of handling both inbound and outbound calls effectively. Ability to work collaboratively in a team and engage with various stakeholders including subcontractors and service users. Knowledge of health and safety regulations and the ability to comply with various council policies and procedures. If you are interested in this role, please apply using your latest CV! and a Reed Consultant will be in touch.
Front of House Coordinator - Permanent - Gosforth Join Our Client as a Front of House Coordinator in Gosforth! Are you passionate about delivering outstanding customer service? Do you thrive in a lively environment where your contributions truly matter? If so, we have an exciting opportunity for you to become the welcoming face of our client's property as a Front of House Coordinator! Position: Front of House Coordinator Contract Type: Permanent Hourly Rate: 28,300 Start Date: ASAP Working Pattern: 8:00am-4:30 pm, Monday - Friday (Full Time) Location: Gosforth - free onsite parking and excellent public transport links What You'll Be Doing: As a Front of House Coordinator, you will play a crucial role in creating an inviting atmosphere for all guests and occupiers. Your responsibilities will include: First-Class Customer Service: Be the first point of contact for all building guests, providing a warm welcome and exceptional service. Collaboration: Work alongside internal and external partners to exceed expectations and enhance the building experience. Administrative Support: Provide effective guidance and support to building users, ensuring a smooth operation. Front-of-House Management: Oversee tenant liaison, health and safety protocols, and facilities coordination. Event Programming: Help organise events that promote environmental, social, and governance (ESG) initiatives. Effective Communication: Engage with visitors through face-to-face interactions, phone calls, emails, and social media. Visitor Access Control: Manage visitor passes, ensuring security and safety are always maintained. Mail Handling: Notify occupiers of deliveries and assist with mail receipt. Quality Checks: Conduct regular inspections of common areas and coordinate cleaning to uphold high standards. Meeting Room Support: Facilitate meeting room bookings and enhance occupier engagement activities. Flexibility: Be willing to adjust working hours to cover for colleagues when necessary. What We're Looking For: To thrive in this role, you should ideally have: 2+ years of experience in a reception, front-of-house, or customer service role. A basic understanding of the Property Management industry. A commitment to delivering exceptional customer service with enthusiasm. An accountable attitude with the ability to work independently. A confident and outgoing personality, paired with a professional demeanour. Strong communication skills, tact, and discretion. Excellent IT skills, particularly in Microsoft Office and Outlook. Familiarity with social media platforms like Instagram, LinkedIn, and Facebook. Strong organisational skills with meticulous attention to detail, capable of managing multiple tasks effectively. This is your chance to be part of a dynamic team in a vibrant setting! If you can start immediately, we encourage you to apply today! Note: Due to the high volume of applications, we are unable to provide individual feedback. Become a vital part of our team and help us create an exceptional experience for all! If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Aug 17, 2026
Full time
Front of House Coordinator - Permanent - Gosforth Join Our Client as a Front of House Coordinator in Gosforth! Are you passionate about delivering outstanding customer service? Do you thrive in a lively environment where your contributions truly matter? If so, we have an exciting opportunity for you to become the welcoming face of our client's property as a Front of House Coordinator! Position: Front of House Coordinator Contract Type: Permanent Hourly Rate: 28,300 Start Date: ASAP Working Pattern: 8:00am-4:30 pm, Monday - Friday (Full Time) Location: Gosforth - free onsite parking and excellent public transport links What You'll Be Doing: As a Front of House Coordinator, you will play a crucial role in creating an inviting atmosphere for all guests and occupiers. Your responsibilities will include: First-Class Customer Service: Be the first point of contact for all building guests, providing a warm welcome and exceptional service. Collaboration: Work alongside internal and external partners to exceed expectations and enhance the building experience. Administrative Support: Provide effective guidance and support to building users, ensuring a smooth operation. Front-of-House Management: Oversee tenant liaison, health and safety protocols, and facilities coordination. Event Programming: Help organise events that promote environmental, social, and governance (ESG) initiatives. Effective Communication: Engage with visitors through face-to-face interactions, phone calls, emails, and social media. Visitor Access Control: Manage visitor passes, ensuring security and safety are always maintained. Mail Handling: Notify occupiers of deliveries and assist with mail receipt. Quality Checks: Conduct regular inspections of common areas and coordinate cleaning to uphold high standards. Meeting Room Support: Facilitate meeting room bookings and enhance occupier engagement activities. Flexibility: Be willing to adjust working hours to cover for colleagues when necessary. What We're Looking For: To thrive in this role, you should ideally have: 2+ years of experience in a reception, front-of-house, or customer service role. A basic understanding of the Property Management industry. A commitment to delivering exceptional customer service with enthusiasm. An accountable attitude with the ability to work independently. A confident and outgoing personality, paired with a professional demeanour. Strong communication skills, tact, and discretion. Excellent IT skills, particularly in Microsoft Office and Outlook. Familiarity with social media platforms like Instagram, LinkedIn, and Facebook. Strong organisational skills with meticulous attention to detail, capable of managing multiple tasks effectively. This is your chance to be part of a dynamic team in a vibrant setting! If you can start immediately, we encourage you to apply today! Note: Due to the high volume of applications, we are unable to provide individual feedback. Become a vital part of our team and help us create an exceptional experience for all! If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Join a well-established Housing Association in a rewarding role where you'll play a vital part in keeping homes safe, maintained, and customers informed. This Repairs Planner position offers the opportunity to join a busy Property Services team on a rolling contract, providing consistent and stable work. You'll be responsible for planning and coordinating responsive repairs, ensuring operatives are scheduled efficiently while delivering an excellent customer experience. Working closely with internal teams, contractors, and residents, you'll help ensure repairs are completed on time, resources are utilised effectively, and service standards are consistently achieved. We'd love to hear from anyone with a background as a Repairs Planner, Planner, Scheduler, Resource Planner, Works Coordinator, Maintenance Planner, Service Coordinator, or anyone with experience within social housing, property maintenance, repairs, customer service, or scheduling. As a Repairs Planner, you will be: Scheduling responsive repairs and maintenance appointments for operatives and contractors Managing engineers' diaries to maximise productivity and minimise travel time Liaising with customers to arrange, confirm, and amend repair appointments Monitoring outstanding repairs and ensuring work is completed within agreed service level agreements (SLAs) Responding to emergency repairs and adjusting schedules to meet changing priorities Updating internal systems with accurate job and appointment information Working closely with Property Services teams to ensure an efficient and customer-focused repairs service I'd love to speak to anyone who has: Previous experience in a planning, scheduling, or repairs coordination role Experience within social housing, property services, repairs, maintenance, or a similar customer-focused environment Excellent organisational skills with the ability to prioritise a busy workload Strong communication skills and the confidence to liaise with customers, operatives, and contractors Good IT skills and experience using scheduling or housing management systems Key requirements for this Repairs Planner role: Previous experience within a planning or scheduling position Experience coordinating repairs or maintenance work is highly desirable Excellent attention to detail and problem-solving skills The ability to work effectively in a fast-paced environment The role is offering the following benefits: 35 hours per week, Monday to Friday Rolling contract with consistent, stable work Supportive team environment with the potential for contract extension This role is offering an hourly rate of 20.00. Travel & LocationThis role is based in Birmingham , with excellent transport links across the city via the M5, M6, M42 and A38, alongside regular rail and bus services, making it easily accessible from across the West Midlands. If this Repairs Planner role sounds like your next opportunity, please apply now or contact Ryan Stewart at (url removed) for more information.
Aug 17, 2026
Contractor
Join a well-established Housing Association in a rewarding role where you'll play a vital part in keeping homes safe, maintained, and customers informed. This Repairs Planner position offers the opportunity to join a busy Property Services team on a rolling contract, providing consistent and stable work. You'll be responsible for planning and coordinating responsive repairs, ensuring operatives are scheduled efficiently while delivering an excellent customer experience. Working closely with internal teams, contractors, and residents, you'll help ensure repairs are completed on time, resources are utilised effectively, and service standards are consistently achieved. We'd love to hear from anyone with a background as a Repairs Planner, Planner, Scheduler, Resource Planner, Works Coordinator, Maintenance Planner, Service Coordinator, or anyone with experience within social housing, property maintenance, repairs, customer service, or scheduling. As a Repairs Planner, you will be: Scheduling responsive repairs and maintenance appointments for operatives and contractors Managing engineers' diaries to maximise productivity and minimise travel time Liaising with customers to arrange, confirm, and amend repair appointments Monitoring outstanding repairs and ensuring work is completed within agreed service level agreements (SLAs) Responding to emergency repairs and adjusting schedules to meet changing priorities Updating internal systems with accurate job and appointment information Working closely with Property Services teams to ensure an efficient and customer-focused repairs service I'd love to speak to anyone who has: Previous experience in a planning, scheduling, or repairs coordination role Experience within social housing, property services, repairs, maintenance, or a similar customer-focused environment Excellent organisational skills with the ability to prioritise a busy workload Strong communication skills and the confidence to liaise with customers, operatives, and contractors Good IT skills and experience using scheduling or housing management systems Key requirements for this Repairs Planner role: Previous experience within a planning or scheduling position Experience coordinating repairs or maintenance work is highly desirable Excellent attention to detail and problem-solving skills The ability to work effectively in a fast-paced environment The role is offering the following benefits: 35 hours per week, Monday to Friday Rolling contract with consistent, stable work Supportive team environment with the potential for contract extension This role is offering an hourly rate of 20.00. Travel & LocationThis role is based in Birmingham , with excellent transport links across the city via the M5, M6, M42 and A38, alongside regular rail and bus services, making it easily accessible from across the West Midlands. If this Repairs Planner role sounds like your next opportunity, please apply now or contact Ryan Stewart at (url removed) for more information.
Contracts Coordinator 30,000 per annum Woking (Must drive due to location) Are you an organised administrator with experience coordinating contractors, maintenance teams or property-related services? If you thrive in a fast-paced environment and enjoy keeping projects running smoothly, this could be the perfect opportunity. We are looking for a Contracts Coordinator to provide vital support to a busy contracts team, ensuring work is planned, scheduled and delivered efficiently. Key responsibilities: Coordinate subcontractors, temporary staff and site schedules Arrange plant, equipment hire and waste collections Build and maintain strong supplier relationships Schedule site visits, inspections and follow-up works Support with project administration and documentation Prepare and update project paperwork, including RAMS Handle client enquiries and provide excellent customer service Maintain accurate records and ensure all administration is completed to a high standard What we are looking for: At least 2 years' administration experience within a contractor, maintenance, facilities, construction or property environment Experience coordinating engineers, contractors or field-based teams Excellent organisational and communication skills Strong attention to detail and the ability to manage multiple priorities Confident using Microsoft Office and internal systems A proactive approach with the ability to work independently and as part of a team If you are looking for a varied coordination role where no two days are the same, apply today to find out more.
Aug 17, 2026
Full time
Contracts Coordinator 30,000 per annum Woking (Must drive due to location) Are you an organised administrator with experience coordinating contractors, maintenance teams or property-related services? If you thrive in a fast-paced environment and enjoy keeping projects running smoothly, this could be the perfect opportunity. We are looking for a Contracts Coordinator to provide vital support to a busy contracts team, ensuring work is planned, scheduled and delivered efficiently. Key responsibilities: Coordinate subcontractors, temporary staff and site schedules Arrange plant, equipment hire and waste collections Build and maintain strong supplier relationships Schedule site visits, inspections and follow-up works Support with project administration and documentation Prepare and update project paperwork, including RAMS Handle client enquiries and provide excellent customer service Maintain accurate records and ensure all administration is completed to a high standard What we are looking for: At least 2 years' administration experience within a contractor, maintenance, facilities, construction or property environment Experience coordinating engineers, contractors or field-based teams Excellent organisational and communication skills Strong attention to detail and the ability to manage multiple priorities Confident using Microsoft Office and internal systems A proactive approach with the ability to work independently and as part of a team If you are looking for a varied coordination role where no two days are the same, apply today to find out more.
Mortgage Administrator Mortgage Administrator Coordinator Mortgage Case Administrator Chippenham 27,562 per annum + Bonus Full-time Permanent Hybrid (3 Days Office / 2 Days Home after Probation) Introduction Acorn by Synergie is recruiting for a Mortgage Administrator Coordinator to join a leading specialist mortgage brokerage based in Chippenham . This is an excellent opportunity for an experienced Mortgage Administrator , Mortgage Case Administrator , Financial Services Administrator , or Mortgage Support Coordinator to join a growing and award-winning business that has been supporting property investors for over 20 years. Working closely with a team of specialist Mortgage Brokers, you'll provide high-level administrative support, manage mortgage applications from submission through to completion, and deliver exceptional customer service throughout the mortgage process. Key Duties Provide proactive administrative support to a team of specialist Mortgage Brokers. Manage mortgage applications from submission through to completion. Liaise with lenders, solicitors, surveyors, estate agents, and customers to progress cases. Enter and maintain confidential client information accurately within specialist mortgage CRM systems. Ensure all records are accurate, up to date, and compliant. Handle incoming telephone calls and email enquiries professionally. Draft professional correspondence, letters, and documentation using Microsoft Office. Welcome office visitors and assist with general office administration. Maintain office supplies and place orders when required. Liaise with the management team regarding case progression and operational updates. Requirements Previous administrative experience is essential. Experience within mortgages , financial services , banking , or the property sector is highly desirable. Excellent verbal and written communication skills. Strong organisational and time management skills with the ability to prioritise a busy workload. High level of accuracy and attention to detail when processing confidential financial information. Professional and discreet approach to handling sensitive information. Proficient in Microsoft Word, Excel, and Outlook. Experience using mortgage CRM or financial services systems is advantageous. What We Offer Salary of 27,562 per annum , plus bonus. Monday to Thursday, 9am-5:30pm . Friday, 9am-5pm . Hybrid working available after successful completion of a six-month probation ( 3 days office / 2 days home ). Free on-site parking. Competitive annual leave allowance plus bank and religious holidays. Pension scheme. Ongoing career development opportunities. Friendly and vibrant company culture. Interested? If you're an experienced Mortgage Administrator , Mortgage Case Administrator , Mortgage Coordinator , Financial Services Administrator , Mortgage Processing Administrator , or Broker Support Administrator looking for your next opportunity in Chippenham , apply today with your up-to-date CV. Acorn by Synergie acts as an employment agency for permanent recruitment.
Aug 17, 2026
Full time
Mortgage Administrator Mortgage Administrator Coordinator Mortgage Case Administrator Chippenham 27,562 per annum + Bonus Full-time Permanent Hybrid (3 Days Office / 2 Days Home after Probation) Introduction Acorn by Synergie is recruiting for a Mortgage Administrator Coordinator to join a leading specialist mortgage brokerage based in Chippenham . This is an excellent opportunity for an experienced Mortgage Administrator , Mortgage Case Administrator , Financial Services Administrator , or Mortgage Support Coordinator to join a growing and award-winning business that has been supporting property investors for over 20 years. Working closely with a team of specialist Mortgage Brokers, you'll provide high-level administrative support, manage mortgage applications from submission through to completion, and deliver exceptional customer service throughout the mortgage process. Key Duties Provide proactive administrative support to a team of specialist Mortgage Brokers. Manage mortgage applications from submission through to completion. Liaise with lenders, solicitors, surveyors, estate agents, and customers to progress cases. Enter and maintain confidential client information accurately within specialist mortgage CRM systems. Ensure all records are accurate, up to date, and compliant. Handle incoming telephone calls and email enquiries professionally. Draft professional correspondence, letters, and documentation using Microsoft Office. Welcome office visitors and assist with general office administration. Maintain office supplies and place orders when required. Liaise with the management team regarding case progression and operational updates. Requirements Previous administrative experience is essential. Experience within mortgages , financial services , banking , or the property sector is highly desirable. Excellent verbal and written communication skills. Strong organisational and time management skills with the ability to prioritise a busy workload. High level of accuracy and attention to detail when processing confidential financial information. Professional and discreet approach to handling sensitive information. Proficient in Microsoft Word, Excel, and Outlook. Experience using mortgage CRM or financial services systems is advantageous. What We Offer Salary of 27,562 per annum , plus bonus. Monday to Thursday, 9am-5:30pm . Friday, 9am-5pm . Hybrid working available after successful completion of a six-month probation ( 3 days office / 2 days home ). Free on-site parking. Competitive annual leave allowance plus bank and religious holidays. Pension scheme. Ongoing career development opportunities. Friendly and vibrant company culture. Interested? If you're an experienced Mortgage Administrator , Mortgage Case Administrator , Mortgage Coordinator , Financial Services Administrator , Mortgage Processing Administrator , or Broker Support Administrator looking for your next opportunity in Chippenham , apply today with your up-to-date CV. Acorn by Synergie acts as an employment agency for permanent recruitment.
Your new companyAn exciting opportunity has arisen for a highly organised and detail-oriented administrator to join a professional services organisation in Stamford on a temporary basis. This is an excellent opportunity for someone who enjoys working with documentation, data management and administrative processes, and is looking for an immediate start.Your new roleAs a Scanning Project Coordinator, you will play a key role in supporting a large-scale document digitisation project. Working closely with internal teams, you will be responsible for organising, scanning and accurately uploading a high volume of documentation into the electronic filing system.You will ensure documents are correctly categorised, securely stored and easily retrievable, maintaining the integrity and structure of the digital filing system throughout the project.Key responsibilities include: Scanning and digitising a high volume of documents and records. Uploading and indexing documents within the electronic document management system. Maintaining an organised and logical digital filing structure. Checking the quality and accuracy of scanned documents. Identifying missing documentation, inconsistencies or filing issues. Organising physical files before and during the digitisation process. Ensuring compliance with document control and data management procedures. Liaising with internal teams to ensure documentation is correctly categorised. What you'll need to succeedTo be successful in this role, you will have: Previous administration or document management experience. Excellent attention to detail and accuracy. Strong organisational skills and the ability to manage large volumes of information. A methodical and thorough approach to work. Good IT skills, including Microsoft Office. The ability to maintain confidentiality and discretion when handling sensitive documents. The ability to work independently and manage your workload effectively. Experience within the legal, property, surveying or professional services sectors would be highly advantageous, although this is not essential. Experience using document management systems or carrying out scanning and digitisation projects would also be beneficial.What you'll get in return Immediate start available. Six-month temporary assignment with the potential to be extended. Competitive hourly rate of 15- 17 per hour. Valuable experience within a reputable organisation. Free on-site parking (if applicable). Full-time office-based position in Stamford. What you need to do nowIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or contact us for a confidential discussion about your career.Please note: Due to the nature of this role, candidates must be available to work full-time from the Stamford office, five days per week. Hays EA is a trading division of Hays Specialist Recruitment Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Aug 17, 2026
Seasonal
Your new companyAn exciting opportunity has arisen for a highly organised and detail-oriented administrator to join a professional services organisation in Stamford on a temporary basis. This is an excellent opportunity for someone who enjoys working with documentation, data management and administrative processes, and is looking for an immediate start.Your new roleAs a Scanning Project Coordinator, you will play a key role in supporting a large-scale document digitisation project. Working closely with internal teams, you will be responsible for organising, scanning and accurately uploading a high volume of documentation into the electronic filing system.You will ensure documents are correctly categorised, securely stored and easily retrievable, maintaining the integrity and structure of the digital filing system throughout the project.Key responsibilities include: Scanning and digitising a high volume of documents and records. Uploading and indexing documents within the electronic document management system. Maintaining an organised and logical digital filing structure. Checking the quality and accuracy of scanned documents. Identifying missing documentation, inconsistencies or filing issues. Organising physical files before and during the digitisation process. Ensuring compliance with document control and data management procedures. Liaising with internal teams to ensure documentation is correctly categorised. What you'll need to succeedTo be successful in this role, you will have: Previous administration or document management experience. Excellent attention to detail and accuracy. Strong organisational skills and the ability to manage large volumes of information. A methodical and thorough approach to work. Good IT skills, including Microsoft Office. The ability to maintain confidentiality and discretion when handling sensitive documents. The ability to work independently and manage your workload effectively. Experience within the legal, property, surveying or professional services sectors would be highly advantageous, although this is not essential. Experience using document management systems or carrying out scanning and digitisation projects would also be beneficial.What you'll get in return Immediate start available. Six-month temporary assignment with the potential to be extended. Competitive hourly rate of 15- 17 per hour. Valuable experience within a reputable organisation. Free on-site parking (if applicable). Full-time office-based position in Stamford. What you need to do nowIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or contact us for a confidential discussion about your career.Please note: Due to the nature of this role, candidates must be available to work full-time from the Stamford office, five days per week. Hays EA is a trading division of Hays Specialist Recruitment Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Project Co-Ordinator Nottingham Flexible working available 30,000 + Excellent Benefits 8:30am to 5pm Mon-Fri Are you highly organised, detail-focused, and looking to build your career within a thriving Property & Construction consultancy? We're looking for a proactive Project Coordinator to join a growing team in Nottingham. This is an exciting opportunity to become a key part of a collaborative and forward-thinking business, working alongside talented professionals on a range of projects. In this role, you'll be at the heart of project delivery, ensuring everything runs smoothly behind the scenes while supporting multiple teams across the business. If you thrive in a fast-paced environment and enjoy building strong relationships, we'd love to hear from you. Key Responsibilities: Support the Office and Design Managers with financial project administration, including logging new opportunities and converting them into live projects. Managing project financial administration, including forecasting, invoicing, and maintaining accurate records. Work closely with the Design Manager to track Requests for Information (RFIs), Early Warning Registers and project deliverables, ensuring outstanding actions are followed up. Coordinate statutory and client approvals, liaising with internal teams and external stakeholders to ensure submissions are accurate and complete. Maintain project document control systems, including drawing registers and document management platforms. Organise and coordinate site visits for internal staff and subcontractors. What we are looking for in you: Experienced in administration, coordination, or a similar support role. Highly organised with the ability to manage multiple priorities and deadlines. Detail-oriented with a strong focus on accuracy, particularly when handling project and financial information. Confident using Microsoft Office applications. Strong communicators who can build positive relationships with colleagues, clients, and stakeholders. Experienced with document control, project management, or financial management systems (desirable but not essential). Qualified to GCSE level (or equivalent) Grade C/4 or above in English and Maths. Eligible to hold UK SC Clearance, or currently hold active UK SC Clearance. Benefits: 25 days holiday + bank holiday, long service recognition and festive closure. Office team building events and seasonal social events Competitive Company Pension Scheme Health Cash Plan Scheme Family policies Growth opportunities Cycle to work scheme, On-site parking facilities Volunteer additional leave Health and Mental Wellness Programs Early finish incentives when Practice targets are met. Ready to Take the Next Step? If you're looking for a role where your organisation, communication, and coordination skills can make a real impact, we'd love to hear from you. Join a supportive and growing consultancy where you'll be valued, challenged, and given the opportunity to develop your career. Meridian Business Support is a recruitment specialist acting on behalf of our client as an Employment Business for this vacancy.
Aug 17, 2026
Full time
Project Co-Ordinator Nottingham Flexible working available 30,000 + Excellent Benefits 8:30am to 5pm Mon-Fri Are you highly organised, detail-focused, and looking to build your career within a thriving Property & Construction consultancy? We're looking for a proactive Project Coordinator to join a growing team in Nottingham. This is an exciting opportunity to become a key part of a collaborative and forward-thinking business, working alongside talented professionals on a range of projects. In this role, you'll be at the heart of project delivery, ensuring everything runs smoothly behind the scenes while supporting multiple teams across the business. If you thrive in a fast-paced environment and enjoy building strong relationships, we'd love to hear from you. Key Responsibilities: Support the Office and Design Managers with financial project administration, including logging new opportunities and converting them into live projects. Managing project financial administration, including forecasting, invoicing, and maintaining accurate records. Work closely with the Design Manager to track Requests for Information (RFIs), Early Warning Registers and project deliverables, ensuring outstanding actions are followed up. Coordinate statutory and client approvals, liaising with internal teams and external stakeholders to ensure submissions are accurate and complete. Maintain project document control systems, including drawing registers and document management platforms. Organise and coordinate site visits for internal staff and subcontractors. What we are looking for in you: Experienced in administration, coordination, or a similar support role. Highly organised with the ability to manage multiple priorities and deadlines. Detail-oriented with a strong focus on accuracy, particularly when handling project and financial information. Confident using Microsoft Office applications. Strong communicators who can build positive relationships with colleagues, clients, and stakeholders. Experienced with document control, project management, or financial management systems (desirable but not essential). Qualified to GCSE level (or equivalent) Grade C/4 or above in English and Maths. Eligible to hold UK SC Clearance, or currently hold active UK SC Clearance. Benefits: 25 days holiday + bank holiday, long service recognition and festive closure. Office team building events and seasonal social events Competitive Company Pension Scheme Health Cash Plan Scheme Family policies Growth opportunities Cycle to work scheme, On-site parking facilities Volunteer additional leave Health and Mental Wellness Programs Early finish incentives when Practice targets are met. Ready to Take the Next Step? If you're looking for a role where your organisation, communication, and coordination skills can make a real impact, we'd love to hear from you. Join a supportive and growing consultancy where you'll be valued, challenged, and given the opportunity to develop your career. Meridian Business Support is a recruitment specialist acting on behalf of our client as an Employment Business for this vacancy.
Resident Contact Adviser - Social houisng Between 28,000 - 30,000 PA Permanent Hyperion Partners are supporting a housing association with the recruitment of a confident, customer-focused Resident Contact Adviser to join their Property Services team. This is a fast-paced, frontline role where you will be the first point of contact for residents with repairs enquiries. You will handle a high volume of calls and other customer enquiries, accurately log and triage repairs, coordinate appointments and work closely with contractors, surveyors and colleagues to ensure repairs are progressed through to completion. You will work on a patch-based basis , taking ownership of repairs within your allocated properties and providing residents with a consistent, reliable and responsive service. Key Responsibilities Act as the first point of contact for residents via phone, email, Teams, WhatsApp, Customer Hub and face-to-face. Handle high volumes of calls while providing a professional, empathetic and solution-focused service. Diagnose and triage repairs and accurately raise works orders using NEC. Coordinate appointments between residents, contractors and surveyors. Monitor repairs and chase outstanding or overdue works. Keep residents informed of progress, delays, appointment changes and completion dates. Manage the Repairs Inbox and ensure enquiries are responded to within agreed timescales. Maintain accurate records of all customer interactions and repairs. Liaise with contractors to obtain updates, completion dates, photographs and supporting evidence. Support complaints, disrepair cases and evidence gathering where required. Provide administrative support to the wider Property Services team. Provide administrative support for Damp & Mould cases , including logging reports, booking inspections and ensuring cases are referred promptly to the Damp & Mould Coordinator. About You We are looking for someone who is genuinely passionate about customer service and can demonstrate experience working in a busy, customer-facing environment. You will ideally have: Experience within social housing, housing repairs, property services or a similar environment . Strong experience handling high volumes of customer enquiries. Experience coordinating repairs, appointments or contractor workloads. Good understanding of repairs diagnostics and categorisation. Experience working to SLAs and KPIs . Excellent verbal and written communication skills. Strong organisation and time-management skills. The ability to manage challenging conversations calmly and empathetically. Excellent attention to detail and accurate record keeping. Confidence using IT systems, Microsoft Office and housing management systems such as NEC or similar. The ability to work independently, use your own initiative and take ownership of your workload. Why Join? This is an important frontline role within Property Services, giving you the opportunity to make a real difference to the experience of residents. You will work closely with residents, contractors, surveyors and housing teams while contributing to the delivery of an efficient and resident-focused repairs service. If you are organised, proactive and customer-focused, and enjoy working in a fast-paced environment where no two days are the same, we would love to hear from you. Apply now to find out more about this Resident Contact Adviser opportunity.
Aug 17, 2026
Full time
Resident Contact Adviser - Social houisng Between 28,000 - 30,000 PA Permanent Hyperion Partners are supporting a housing association with the recruitment of a confident, customer-focused Resident Contact Adviser to join their Property Services team. This is a fast-paced, frontline role where you will be the first point of contact for residents with repairs enquiries. You will handle a high volume of calls and other customer enquiries, accurately log and triage repairs, coordinate appointments and work closely with contractors, surveyors and colleagues to ensure repairs are progressed through to completion. You will work on a patch-based basis , taking ownership of repairs within your allocated properties and providing residents with a consistent, reliable and responsive service. Key Responsibilities Act as the first point of contact for residents via phone, email, Teams, WhatsApp, Customer Hub and face-to-face. Handle high volumes of calls while providing a professional, empathetic and solution-focused service. Diagnose and triage repairs and accurately raise works orders using NEC. Coordinate appointments between residents, contractors and surveyors. Monitor repairs and chase outstanding or overdue works. Keep residents informed of progress, delays, appointment changes and completion dates. Manage the Repairs Inbox and ensure enquiries are responded to within agreed timescales. Maintain accurate records of all customer interactions and repairs. Liaise with contractors to obtain updates, completion dates, photographs and supporting evidence. Support complaints, disrepair cases and evidence gathering where required. Provide administrative support to the wider Property Services team. Provide administrative support for Damp & Mould cases , including logging reports, booking inspections and ensuring cases are referred promptly to the Damp & Mould Coordinator. About You We are looking for someone who is genuinely passionate about customer service and can demonstrate experience working in a busy, customer-facing environment. You will ideally have: Experience within social housing, housing repairs, property services or a similar environment . Strong experience handling high volumes of customer enquiries. Experience coordinating repairs, appointments or contractor workloads. Good understanding of repairs diagnostics and categorisation. Experience working to SLAs and KPIs . Excellent verbal and written communication skills. Strong organisation and time-management skills. The ability to manage challenging conversations calmly and empathetically. Excellent attention to detail and accurate record keeping. Confidence using IT systems, Microsoft Office and housing management systems such as NEC or similar. The ability to work independently, use your own initiative and take ownership of your workload. Why Join? This is an important frontline role within Property Services, giving you the opportunity to make a real difference to the experience of residents. You will work closely with residents, contractors, surveyors and housing teams while contributing to the delivery of an efficient and resident-focused repairs service. If you are organised, proactive and customer-focused, and enjoy working in a fast-paced environment where no two days are the same, we would love to hear from you. Apply now to find out more about this Resident Contact Adviser opportunity.
With our headquarters in central Birmingham and teams across the UK, we're a business built on collaboration. From operations to marketing to finance, our people work together to keep things moving and keep improving. We invest in our people, our tech, and how we work - because getting those right drives better outcomes for our clients, customers, and each other. What You'll Be Doing No two days are the same, but the tasks below offer a glimpse of what to expect. If you don't meet every point but believe you have the skills to succeed, we encourage you to apply. Support Property Managers in delivering excellent service across residential portfolios. Manage resident and stakeholder enquiries, escalating issues where required and maintaining accurate records. Prepare correspondence, raise contractor work orders, and coordinate insurance claims and key/fob requests. Monitor workflows, update property systems, and provide administrative support to ensure efficient portfolio management. Liaise with residents, contractors, and stakeholders to resolve queries and support day-to-day property operations. Conduct occasional site visits to build property knowledge and support service delivery. What You Need to Succeed Strong administrative and organisational skills alongside attention to detail. Customer service excellence and your ability to create a strong rapport and lasting connections with our residents and clients Proficient IT user, able to use MS packages as well as a range of internal systems Experience of working in a similar role is desirable Why Join Us? Time to Recharge: 25 days' holiday plus bank holidays Future Security: Enhanced pension scheme based on role Extra Holiday: Your holiday allowance grows with your length of service-because loyalty deserves rewards Health & Wellbeing: Medicash, virtual GP, therapies, dental and optical support Sick Pay Boost: Company sick pay increases over time to support your wellbeing when you need it most Life Assurance: Peace of mind for you and your loved ones with financial protection in place when it matters most Learning & Development: Study support and access to our dedicated academy to help you grow professionally and personally Mental Health Support: 24/7 mental health services Birthday Bonus: Enjoy an extra day off on your birthday to celebrate your way Giving Back: One volunteer day annually to support a charity or cause close to your heart Benefit Platform: One online platform for all benefits and recognition At Centrick, diversity and inclusivity are fundamental to who we are. We welcome applicants from all backgrounds and are committed to creating a respectful and supportive hiring experience. If you need any adjustments during the interview process, please let us know-we're here to help you succeed.
Aug 17, 2026
Full time
With our headquarters in central Birmingham and teams across the UK, we're a business built on collaboration. From operations to marketing to finance, our people work together to keep things moving and keep improving. We invest in our people, our tech, and how we work - because getting those right drives better outcomes for our clients, customers, and each other. What You'll Be Doing No two days are the same, but the tasks below offer a glimpse of what to expect. If you don't meet every point but believe you have the skills to succeed, we encourage you to apply. Support Property Managers in delivering excellent service across residential portfolios. Manage resident and stakeholder enquiries, escalating issues where required and maintaining accurate records. Prepare correspondence, raise contractor work orders, and coordinate insurance claims and key/fob requests. Monitor workflows, update property systems, and provide administrative support to ensure efficient portfolio management. Liaise with residents, contractors, and stakeholders to resolve queries and support day-to-day property operations. Conduct occasional site visits to build property knowledge and support service delivery. What You Need to Succeed Strong administrative and organisational skills alongside attention to detail. Customer service excellence and your ability to create a strong rapport and lasting connections with our residents and clients Proficient IT user, able to use MS packages as well as a range of internal systems Experience of working in a similar role is desirable Why Join Us? Time to Recharge: 25 days' holiday plus bank holidays Future Security: Enhanced pension scheme based on role Extra Holiday: Your holiday allowance grows with your length of service-because loyalty deserves rewards Health & Wellbeing: Medicash, virtual GP, therapies, dental and optical support Sick Pay Boost: Company sick pay increases over time to support your wellbeing when you need it most Life Assurance: Peace of mind for you and your loved ones with financial protection in place when it matters most Learning & Development: Study support and access to our dedicated academy to help you grow professionally and personally Mental Health Support: 24/7 mental health services Birthday Bonus: Enjoy an extra day off on your birthday to celebrate your way Giving Back: One volunteer day annually to support a charity or cause close to your heart Benefit Platform: One online platform for all benefits and recognition At Centrick, diversity and inclusivity are fundamental to who we are. We welcome applicants from all backgrounds and are committed to creating a respectful and supportive hiring experience. If you need any adjustments during the interview process, please let us know-we're here to help you succeed.
Are you a great writer with an eye for detail, strong organisational skills and an interest in tenders, proposals and winning new business? We are looking for a Tender Administrator to join a growing team in Caterham. This is a fantastic opportunity for someone who enjoys working with detailed information, producing polished documents and bringing together information from different people to create professional, client-focused submissions. You don't necessarily need to have worked in a dedicated tender role before. Our client is open to candidates with strong transferable experience who can demonstrate excellent written communication, attention to detail and the ability to interpret requirements and turn information into compelling, well-presented documentation. Who might this suit? This could be a great next step for someone currently working as a: Bid or Tender Coordinator Proposal Coordinator or Executive Project Coordinator Commercial Administrator Sales Support Executive Marketing or Communications Executive Document Controller Executive Assistant or Senior Administrator Or another commercial role where writing, research, document production and stakeholder coordination are a key part of your day-to-day work. Perhaps you have supported tender submissions but your current job title doesn't reflect it. Or maybe you are a strong writer who enjoys taking complex information and turning it into something clear, engaging and professional. Salary: £30,000 - £40,000 (DOE) Location: Caterham, Surrey (Must be a driver due to location) Hours: Monday to Friday, 8am - 5pm Benefits: Competitive salary, 25 days holiday plus bank holidays, Company pension, your birthday off and more! What will you be doing? You'll play an important role in coordinating and producing high-quality tender and bid submissions, including: Coordinating EOIs, RFIs, SQs, PQQs and ITTs from initial enquiry through to submission. Reviewing client requirements and ensuring responses are relevant, accurate and tailored. Drafting, editing and proofreading written responses. Gathering information from internal teams and external stakeholders. Supporting the preparation of fee proposals and presentations. Creating and formatting professional documents and simple visuals. Managing submission deadlines and maintaining accurate bid trackers. Keeping standard content, case studies and supporting information up to date. Ensuring all submissions are accurate, compliant, professionally presented and submitted on time. Supporting post-tender reviews and feedback. About you Most importantly, you will be someone who takes pride in the quality of their work. You will have: Excellent written English and strong proofreading/editing skills. The ability to understand detailed information and communicate it clearly. Exceptional attention to detail. Excellent organisation and time management skills. The ability to manage multiple deadlines and priorities. Confidence communicating with different stakeholders. Strong Microsoft Office skills, particularly Word, Excel and PowerPoint. A proactive approach and the ability to take ownership of your work. Previous tender, bid or proposal experience would be a strong advantage, but it isn't essential if you can demonstrate the right transferable skills. Experience within construction, engineering, facilities management, property, infrastructure or another project-led environment would also be advantageous. For your information: Interested? Please send your CV in as a Word format only Please only apply if you are already eligible to work in the UK Not for you but you know someone suitable? Take advantage of the YourRecruit paid referral fee Due to the large numbers of responses we receive, despite our best efforts it is not possible to respond to every application. Therefore, only short-listed candidates will be contacted for this particular role and if you haven't heard from us within 7 days please assume you have been unsuccessful on this occasion. Please feel free however to apply for further roles and we will certainly keep your details on file and contact you with suitable vacancies. YourRecruit Ltd does not discriminate on the grounds of age, race, gender or disability and complies with all relevant UK legislation.To stay safe in your job search we recommend that you visit JobsAware, a non-profit, joint industry and law enforcement organisation working to combat job scams. Visit the JobsAware website for information on common scams and to get free, expert advice for a safer job search.
Aug 17, 2026
Full time
Are you a great writer with an eye for detail, strong organisational skills and an interest in tenders, proposals and winning new business? We are looking for a Tender Administrator to join a growing team in Caterham. This is a fantastic opportunity for someone who enjoys working with detailed information, producing polished documents and bringing together information from different people to create professional, client-focused submissions. You don't necessarily need to have worked in a dedicated tender role before. Our client is open to candidates with strong transferable experience who can demonstrate excellent written communication, attention to detail and the ability to interpret requirements and turn information into compelling, well-presented documentation. Who might this suit? This could be a great next step for someone currently working as a: Bid or Tender Coordinator Proposal Coordinator or Executive Project Coordinator Commercial Administrator Sales Support Executive Marketing or Communications Executive Document Controller Executive Assistant or Senior Administrator Or another commercial role where writing, research, document production and stakeholder coordination are a key part of your day-to-day work. Perhaps you have supported tender submissions but your current job title doesn't reflect it. Or maybe you are a strong writer who enjoys taking complex information and turning it into something clear, engaging and professional. Salary: £30,000 - £40,000 (DOE) Location: Caterham, Surrey (Must be a driver due to location) Hours: Monday to Friday, 8am - 5pm Benefits: Competitive salary, 25 days holiday plus bank holidays, Company pension, your birthday off and more! What will you be doing? You'll play an important role in coordinating and producing high-quality tender and bid submissions, including: Coordinating EOIs, RFIs, SQs, PQQs and ITTs from initial enquiry through to submission. Reviewing client requirements and ensuring responses are relevant, accurate and tailored. Drafting, editing and proofreading written responses. Gathering information from internal teams and external stakeholders. Supporting the preparation of fee proposals and presentations. Creating and formatting professional documents and simple visuals. Managing submission deadlines and maintaining accurate bid trackers. Keeping standard content, case studies and supporting information up to date. Ensuring all submissions are accurate, compliant, professionally presented and submitted on time. Supporting post-tender reviews and feedback. About you Most importantly, you will be someone who takes pride in the quality of their work. You will have: Excellent written English and strong proofreading/editing skills. The ability to understand detailed information and communicate it clearly. Exceptional attention to detail. Excellent organisation and time management skills. The ability to manage multiple deadlines and priorities. Confidence communicating with different stakeholders. Strong Microsoft Office skills, particularly Word, Excel and PowerPoint. A proactive approach and the ability to take ownership of your work. Previous tender, bid or proposal experience would be a strong advantage, but it isn't essential if you can demonstrate the right transferable skills. Experience within construction, engineering, facilities management, property, infrastructure or another project-led environment would also be advantageous. For your information: Interested? Please send your CV in as a Word format only Please only apply if you are already eligible to work in the UK Not for you but you know someone suitable? Take advantage of the YourRecruit paid referral fee Due to the large numbers of responses we receive, despite our best efforts it is not possible to respond to every application. Therefore, only short-listed candidates will be contacted for this particular role and if you haven't heard from us within 7 days please assume you have been unsuccessful on this occasion. Please feel free however to apply for further roles and we will certainly keep your details on file and contact you with suitable vacancies. YourRecruit Ltd does not discriminate on the grounds of age, race, gender or disability and complies with all relevant UK legislation.To stay safe in your job search we recommend that you visit JobsAware, a non-profit, joint industry and law enforcement organisation working to combat job scams. Visit the JobsAware website for information on common scams and to get free, expert advice for a safer job search.
Personal Assistant & Project Coordinator to the Founder & CEO Location: Grantham, Lincolnshire (Hybrid) Salary: £32,000-£40,000 per annum (depending on experience) Job Type: Full-time Join a Fast-Growing Property Development Business The iLiving Group is an ambitious property investment, development and asset management company delivering residential and mixed-use developments across the UK. As our business continues to grow, we're looking for an exceptional Personal Assistant & Project Coordinator to work directly with our CEO. This is far more than a traditional PA role. You'll become the CEO's trusted right hand, helping coordinate projects, organise priorities, keep the business moving and ensure nothing falls through the cracks. If you love organisation, enjoy solving problems, and take pride in keeping people accountable, we'd love to hear from you. About the Role You'll support the CEO across a wide variety of business activities, from diary management and meeting preparation through to coordinating development projects, monitoring team progress and ensuring actions are completed. No two days are the same. One day you may be organising investor meetings, the next coordinating consultants on a development project, preparing reports for management meetings or following up with the team to ensure deadlines are met. You'll become the central point of coordination across the business. Personal Assistant Support • Manage the CEO's diary, appointments and meetings. • Prioritise emails and correspondence. • Prepare meeting agendas and take clear action notes. • Track actions arising from meetings and ensure they are completed. • Organise travel, accommodation and business events. • Prepare presentations, reports and business documents. • Assist with confidential business matters. Project Coordination Support the delivery of projects across the business by: • Maintaining project plans and trackers. • Monitoring progress against deadlines. • Chasing outstanding actions. • Coordinating communication between internal teams and external consultants. • Escalating risks or delays to the CEO. • Producing regular project updates. • Ensure the CEO has accurate, organised information for weekly and monthly reporting. • Collate information into concise management reports and dashboards. • Review reports for completeness and consistency before they reach the CEO. • Chase outstanding reports and actions. • Develop and maintain standard reporting templates. • Ensure department managers and external consultants submit reports in an agreed format and on time. Management Reporting Operations Support Help improve the day-to-day running of the business by: • Coordinating weekly operations meetings. • Monitoring business KPIs and action plans. • Keeping project dashboards up to date. • Supporting recruitment and onboarding. • Assisting with business improvement initiatives. • Ensuring information is organised and easily accessible. Systems & Process Coordination You won't be expected to write every Standard Operating Procedure (SOP), but you will help ensure our systems remain organised and up to date by: • Monitoring progress of department managers as they create and update their own SOPs. • Following up on outstanding documentation. • Maintaining a central SOP library. • Ensuring documents are filed correctly and remain current. • Identifying gaps and ensuring ownership is assigned. Communication Work closely with: • The CEO • Property Management Team • Finance • Architects • Planning Consultants • Contractors • Solicitors • Investors • Virtual Assistants • External suppliers to ensure projects continue moving efficiently. About You • Happy to help develop, implement and continually improve procedures, systems and structures where appropriate to support the growth of the business. • A solutions-focused mindset, with the confidence to identify areas of the business that could be improved and proactively recommend practical solutions. • Exceptionally organised. • Proactive and self-motivated. • Calm under pressure. • Professional and highly trustworthy. • Confident communicating with people at all levels. • Comfortable managing multiple priorities. • Solutions-focused with excellent attention to detail. • Able to work independently and take ownership of tasks. Essential Skills Previous experience as a Personal Assistant, Executive Assistant, Office Manager or Project Coordinator. • Excellent organisational skills. • Strong written and verbal communication. • High attention to detail. • Excellent time management. Experience using Asana or similar task management software. • Good IT skills, including Microsoft Office and Google Workspace. • Ability to prioritise effectively. • A positive, can-do attitude. Good IT skills, including Microsoft Office and Google Workspace. • Ability to prioritise effectively. • A positive, can-do attitude. Desirable Experience • Property • Construction • Professional Services • Project Coordination • CRM or project management software (such as ClickUp) • AI productivity tools What Success Looks Like Within your first three months, you'll have: • Built a strong understanding of the business and our projects. • Implemented clear project and action tracking. • Helped reduce the CEO's administrative workload. • Established effective follow-up processes for meetings and actions. • Organised and maintained our central SOP library. • Improved communication and accountability across the team. • Become a trusted member of the leadership team. What We Offer • Competitive salary of £32,000-£40,000 depending on experience. • Opportunity to work directly with the CEO of a growing property business. • A varied and rewarding role with genuine responsibility. • Career progression as the business expands. • Supportive and ambitious working environment. • Exposure to exciting development and investment projects.
Aug 17, 2026
Full time
Personal Assistant & Project Coordinator to the Founder & CEO Location: Grantham, Lincolnshire (Hybrid) Salary: £32,000-£40,000 per annum (depending on experience) Job Type: Full-time Join a Fast-Growing Property Development Business The iLiving Group is an ambitious property investment, development and asset management company delivering residential and mixed-use developments across the UK. As our business continues to grow, we're looking for an exceptional Personal Assistant & Project Coordinator to work directly with our CEO. This is far more than a traditional PA role. You'll become the CEO's trusted right hand, helping coordinate projects, organise priorities, keep the business moving and ensure nothing falls through the cracks. If you love organisation, enjoy solving problems, and take pride in keeping people accountable, we'd love to hear from you. About the Role You'll support the CEO across a wide variety of business activities, from diary management and meeting preparation through to coordinating development projects, monitoring team progress and ensuring actions are completed. No two days are the same. One day you may be organising investor meetings, the next coordinating consultants on a development project, preparing reports for management meetings or following up with the team to ensure deadlines are met. You'll become the central point of coordination across the business. Personal Assistant Support • Manage the CEO's diary, appointments and meetings. • Prioritise emails and correspondence. • Prepare meeting agendas and take clear action notes. • Track actions arising from meetings and ensure they are completed. • Organise travel, accommodation and business events. • Prepare presentations, reports and business documents. • Assist with confidential business matters. Project Coordination Support the delivery of projects across the business by: • Maintaining project plans and trackers. • Monitoring progress against deadlines. • Chasing outstanding actions. • Coordinating communication between internal teams and external consultants. • Escalating risks or delays to the CEO. • Producing regular project updates. • Ensure the CEO has accurate, organised information for weekly and monthly reporting. • Collate information into concise management reports and dashboards. • Review reports for completeness and consistency before they reach the CEO. • Chase outstanding reports and actions. • Develop and maintain standard reporting templates. • Ensure department managers and external consultants submit reports in an agreed format and on time. Management Reporting Operations Support Help improve the day-to-day running of the business by: • Coordinating weekly operations meetings. • Monitoring business KPIs and action plans. • Keeping project dashboards up to date. • Supporting recruitment and onboarding. • Assisting with business improvement initiatives. • Ensuring information is organised and easily accessible. Systems & Process Coordination You won't be expected to write every Standard Operating Procedure (SOP), but you will help ensure our systems remain organised and up to date by: • Monitoring progress of department managers as they create and update their own SOPs. • Following up on outstanding documentation. • Maintaining a central SOP library. • Ensuring documents are filed correctly and remain current. • Identifying gaps and ensuring ownership is assigned. Communication Work closely with: • The CEO • Property Management Team • Finance • Architects • Planning Consultants • Contractors • Solicitors • Investors • Virtual Assistants • External suppliers to ensure projects continue moving efficiently. About You • Happy to help develop, implement and continually improve procedures, systems and structures where appropriate to support the growth of the business. • A solutions-focused mindset, with the confidence to identify areas of the business that could be improved and proactively recommend practical solutions. • Exceptionally organised. • Proactive and self-motivated. • Calm under pressure. • Professional and highly trustworthy. • Confident communicating with people at all levels. • Comfortable managing multiple priorities. • Solutions-focused with excellent attention to detail. • Able to work independently and take ownership of tasks. Essential Skills Previous experience as a Personal Assistant, Executive Assistant, Office Manager or Project Coordinator. • Excellent organisational skills. • Strong written and verbal communication. • High attention to detail. • Excellent time management. Experience using Asana or similar task management software. • Good IT skills, including Microsoft Office and Google Workspace. • Ability to prioritise effectively. • A positive, can-do attitude. Good IT skills, including Microsoft Office and Google Workspace. • Ability to prioritise effectively. • A positive, can-do attitude. Desirable Experience • Property • Construction • Professional Services • Project Coordination • CRM or project management software (such as ClickUp) • AI productivity tools What Success Looks Like Within your first three months, you'll have: • Built a strong understanding of the business and our projects. • Implemented clear project and action tracking. • Helped reduce the CEO's administrative workload. • Established effective follow-up processes for meetings and actions. • Organised and maintained our central SOP library. • Improved communication and accountability across the team. • Become a trusted member of the leadership team. What We Offer • Competitive salary of £32,000-£40,000 depending on experience. • Opportunity to work directly with the CEO of a growing property business. • A varied and rewarding role with genuine responsibility. • Career progression as the business expands. • Supportive and ambitious working environment. • Exposure to exciting development and investment projects.
Katie Bard (Angela Mortimer Plc)
Sutton Coldfield, West Midlands
Administrator in Property (Immediate Start) Office-based (Monday-Friday), full-time, 9-5:30pm (Early finish on Friday), temporary ongoing for 3 months offering between the hourly equivalent of £13.50-16hr. We're looking for an organised and customer-focused Property Administrator to join a leading property company on a temporary basis. If you enjoy delivering excellent customer service and thrive in a fast-paced environment, we'd love to hear from you. Responsibilities Be the first point of contact for homeowners, managing post-completion customer care. Handle customer enquiries and provide regular progress updates. Coordinate inspections and remedial works with contractors and internal teams. Monitor outstanding works and escalate issues where needed. Maintain accurate records using CRM and defect management systems. Produce reports and support continuous service improvement. Experience Previous customer service or administrative experience, ideally within property, construction or housebuilding. Excellent communication skills, both over the phone and via email. Strong organisational skills with the ability to manage a busy workload. Confident using Microsoft Office and CRM systems. A proactive approach and a passion for delivering outstanding customer service. If you are already registered with Katie Bard, please contact your consultant directly. Katie Bard is committed to protecting your personal data. Katie Bard acts as an employment agency for permanent recruitment and an employment business for temporary recruitment. Your application will be handled in accordance with UK GDPR and the Data Protection Act 2018. Please refer to our Privacy Notice on our website for full details of how we use your data, your rights, and how to contact us. If your application is unsuccessful, your details will be retained for up to six weeks and then securely deleted, unless you consent to being kept on our register for future opportunities.
Aug 16, 2026
Full time
Administrator in Property (Immediate Start) Office-based (Monday-Friday), full-time, 9-5:30pm (Early finish on Friday), temporary ongoing for 3 months offering between the hourly equivalent of £13.50-16hr. We're looking for an organised and customer-focused Property Administrator to join a leading property company on a temporary basis. If you enjoy delivering excellent customer service and thrive in a fast-paced environment, we'd love to hear from you. Responsibilities Be the first point of contact for homeowners, managing post-completion customer care. Handle customer enquiries and provide regular progress updates. Coordinate inspections and remedial works with contractors and internal teams. Monitor outstanding works and escalate issues where needed. Maintain accurate records using CRM and defect management systems. Produce reports and support continuous service improvement. Experience Previous customer service or administrative experience, ideally within property, construction or housebuilding. Excellent communication skills, both over the phone and via email. Strong organisational skills with the ability to manage a busy workload. Confident using Microsoft Office and CRM systems. A proactive approach and a passion for delivering outstanding customer service. If you are already registered with Katie Bard, please contact your consultant directly. Katie Bard is committed to protecting your personal data. Katie Bard acts as an employment agency for permanent recruitment and an employment business for temporary recruitment. Your application will be handled in accordance with UK GDPR and the Data Protection Act 2018. Please refer to our Privacy Notice on our website for full details of how we use your data, your rights, and how to contact us. If your application is unsuccessful, your details will be retained for up to six weeks and then securely deleted, unless you consent to being kept on our register for future opportunities.
Responsive Repairs Coordinators - 12 Month FTC £29,015 Chelmsford Temporary Full-Time We are looking for a Responsive Repairs Coordinator to provide comprehensive end to end coordination and oversight of the service, ensuring Supervisors are effectively supported to deliver timely, compliant repairs. Acting as the central point of control, the role proactively works with contractors and internal teams to prioritise workflows, reduce turnaround times, minimise rent loss, and maintain property standards, while supporting the Operations teams to deliver excellent customer service and meet business objectives. What you'll be doing Support across the whole team to ensure efficient and effective administrative practices. Accountable for resolving administrative queries related to the scope of the team. Develop, manage and maintain an overall schedule of key activities for the team, ensuring that the team remains on track for delivering against the agreed plan - escalating issues to the Repairs Supervisors or Operations Manager if they arise. Track, record and monitor that management actions are completed in order to ensure successful delivery of the team operating plan. Validate and analyse data captured from surveys and inspections, liaising with Supervisors and Planners to ensure data is consistent and accurate What we are looking for Excellent planning and organisational skills and experience of co-ordinating processes and people. Experience of coordinating and collating a range of information and documentation from internal and external organisations. Experience of analysing data and reporting outcomes. High level of computer literacy (including a good working knowledge Microsoft Office packages) and significant experience of using a range of IT systems to a high degree of accuracy. High level of analytical skill and logic. Please note the office expectancy of this role is as follows: you will be required to be office based full time for a period of training before moving to hybrid working which will require you in the office 2-3 days a week. Benefits The salary for this post will be £29,015 Per Annum. Learning and development opportunities Healthcare cash plan Robust employee reward and recognition programme Free and confidential Employee Assistance Programme Volunteering programme Competitive pension scheme 25 days annual leave per annum, plus bank holidays, 3 extra days between Christmas and New Year and 1 wellbeing day per annum. 37 hours per week - employees may be able to work flexibly by agreement with their line manager, taking account of business need. We operate a hybrid working policy at Delta Housing Ltd. Please note: We reserve the right to close this vacancy early if we receive a high volume of applications or successfully appoint a candidate before the closing date. We encourage early applications to avoid disappointment.
Aug 16, 2026
Contractor
Responsive Repairs Coordinators - 12 Month FTC £29,015 Chelmsford Temporary Full-Time We are looking for a Responsive Repairs Coordinator to provide comprehensive end to end coordination and oversight of the service, ensuring Supervisors are effectively supported to deliver timely, compliant repairs. Acting as the central point of control, the role proactively works with contractors and internal teams to prioritise workflows, reduce turnaround times, minimise rent loss, and maintain property standards, while supporting the Operations teams to deliver excellent customer service and meet business objectives. What you'll be doing Support across the whole team to ensure efficient and effective administrative practices. Accountable for resolving administrative queries related to the scope of the team. Develop, manage and maintain an overall schedule of key activities for the team, ensuring that the team remains on track for delivering against the agreed plan - escalating issues to the Repairs Supervisors or Operations Manager if they arise. Track, record and monitor that management actions are completed in order to ensure successful delivery of the team operating plan. Validate and analyse data captured from surveys and inspections, liaising with Supervisors and Planners to ensure data is consistent and accurate What we are looking for Excellent planning and organisational skills and experience of co-ordinating processes and people. Experience of coordinating and collating a range of information and documentation from internal and external organisations. Experience of analysing data and reporting outcomes. High level of computer literacy (including a good working knowledge Microsoft Office packages) and significant experience of using a range of IT systems to a high degree of accuracy. High level of analytical skill and logic. Please note the office expectancy of this role is as follows: you will be required to be office based full time for a period of training before moving to hybrid working which will require you in the office 2-3 days a week. Benefits The salary for this post will be £29,015 Per Annum. Learning and development opportunities Healthcare cash plan Robust employee reward and recognition programme Free and confidential Employee Assistance Programme Volunteering programme Competitive pension scheme 25 days annual leave per annum, plus bank holidays, 3 extra days between Christmas and New Year and 1 wellbeing day per annum. 37 hours per week - employees may be able to work flexibly by agreement with their line manager, taking account of business need. We operate a hybrid working policy at Delta Housing Ltd. Please note: We reserve the right to close this vacancy early if we receive a high volume of applications or successfully appoint a candidate before the closing date. We encourage early applications to avoid disappointment.
West Midlands & Worcestershire Perm Hub
Redditch, Worcestershire
Personal Assistant / Office coordinator Location: Redditch Salary: £27,000 - £30,000 per annum Hours: Full Time, Office BasedThis is a varied role combining PA, coordination and general office administration. We're looking for someone who enjoys being at the centre of the business, dealing confidently with clients and enquiries, keeping things organised, progressing tasks and ensuring nothing gets missed.You'll be a key point of contact for the business, so excellent communication skills, strong organisation and the ability to use your initiative are essential. No two days will be the same, making this an ideal opportunity for someone who enjoys variety and taking ownership. Personal Assistant / Office coordinator Key Responsibilities Act as an initial point of contact for telephone and email enquiries, dealing with queries professionally and efficiently. Record relevant contact details, requirements and information accurately. Manage, book and confirm appointments, ensuring diaries are kept up to date. Attend meetings, take minutes and follow up on actions where necessary. Assist with the progression of sales and lettings, ensuring relevant tasks and enquiries are followed up promptly. Liaise with clients and other external contacts as appropriate, providing a professional and helpful service. Type and prepare formal letters, invoices, reports and other business documentation accurately. Maintain accurate records, contact details, documents and filing systems. Provide administrative support across the office to help ensure the business runs smoothly and efficiently. Manage office keys and ensure they are correctly recorded, distributed and returned as required. Receive and distribute incoming and outgoing post. Order stationery and office supplies, ensuring appropriate stock levels are maintained. Liaise with suppliers and external contacts as required. Assist with organising company meetings, appointments and events. Support with general office administration and ad-hoc tasks as required. Identify and resolve day-to-day administrative issues, using initiative to keep things moving. Handle confidential information with discretion and professionalism. The Successful Applicant Will Have Previous coordinator experience is essential. Previous experience in an administrative, PA, office coordination or executive support role. Strong administration and organisational skills, with excellent attention to detail. The ability to manage multiple priorities and work to deadlines. Strong IT skills, with confidence using Microsoft Office, particularly Outlook, Word and Excel. Accurate and efficient typing skills. Excellent written and verbal communication skills. A confident and professional telephone manner. The ability to communicate effectively with clients, colleagues and external contacts. A proactive approach, with the ability to work independently and use your own initiative. A positive, can-do attitude and willingness to get involved across the business. A background within the property industry would be advantageous , particularly experience of sales and lettings. Professionalism and discretion when dealing with confidential information. In Return You Can Expect to Receive Salary of £28,000 - £30,000 depending on experience. Full-time, office-based role in Redditch A varied role combining PA, coordination and office administration. The opportunity to work closely with senior leadership and make a real impact within a growing business. A supportive team environment. Opportunities to develop your skills and take on additional responsibilities as the company continues to grow. If you're an experienced coordinator with strong administration skills, excellent attention to detail and a proactive approach, we'd love to hear from you. This is a fantastic opportunity for someone who enjoys being the person others can rely on and wants to play an important role in keeping a busy office running smoothly. Click APPLY with your updated CV and I will be in touch soon
Aug 16, 2026
Full time
Personal Assistant / Office coordinator Location: Redditch Salary: £27,000 - £30,000 per annum Hours: Full Time, Office BasedThis is a varied role combining PA, coordination and general office administration. We're looking for someone who enjoys being at the centre of the business, dealing confidently with clients and enquiries, keeping things organised, progressing tasks and ensuring nothing gets missed.You'll be a key point of contact for the business, so excellent communication skills, strong organisation and the ability to use your initiative are essential. No two days will be the same, making this an ideal opportunity for someone who enjoys variety and taking ownership. Personal Assistant / Office coordinator Key Responsibilities Act as an initial point of contact for telephone and email enquiries, dealing with queries professionally and efficiently. Record relevant contact details, requirements and information accurately. Manage, book and confirm appointments, ensuring diaries are kept up to date. Attend meetings, take minutes and follow up on actions where necessary. Assist with the progression of sales and lettings, ensuring relevant tasks and enquiries are followed up promptly. Liaise with clients and other external contacts as appropriate, providing a professional and helpful service. Type and prepare formal letters, invoices, reports and other business documentation accurately. Maintain accurate records, contact details, documents and filing systems. Provide administrative support across the office to help ensure the business runs smoothly and efficiently. Manage office keys and ensure they are correctly recorded, distributed and returned as required. Receive and distribute incoming and outgoing post. Order stationery and office supplies, ensuring appropriate stock levels are maintained. Liaise with suppliers and external contacts as required. Assist with organising company meetings, appointments and events. Support with general office administration and ad-hoc tasks as required. Identify and resolve day-to-day administrative issues, using initiative to keep things moving. Handle confidential information with discretion and professionalism. The Successful Applicant Will Have Previous coordinator experience is essential. Previous experience in an administrative, PA, office coordination or executive support role. Strong administration and organisational skills, with excellent attention to detail. The ability to manage multiple priorities and work to deadlines. Strong IT skills, with confidence using Microsoft Office, particularly Outlook, Word and Excel. Accurate and efficient typing skills. Excellent written and verbal communication skills. A confident and professional telephone manner. The ability to communicate effectively with clients, colleagues and external contacts. A proactive approach, with the ability to work independently and use your own initiative. A positive, can-do attitude and willingness to get involved across the business. A background within the property industry would be advantageous , particularly experience of sales and lettings. Professionalism and discretion when dealing with confidential information. In Return You Can Expect to Receive Salary of £28,000 - £30,000 depending on experience. Full-time, office-based role in Redditch A varied role combining PA, coordination and office administration. The opportunity to work closely with senior leadership and make a real impact within a growing business. A supportive team environment. Opportunities to develop your skills and take on additional responsibilities as the company continues to grow. If you're an experienced coordinator with strong administration skills, excellent attention to detail and a proactive approach, we'd love to hear from you. This is a fantastic opportunity for someone who enjoys being the person others can rely on and wants to play an important role in keeping a busy office running smoothly. Click APPLY with your updated CV and I will be in touch soon
BUILDING SAFETY COORDINATOR - 12 Month FTC Rendall & Rittner • Competitive • Home Based ROLE OVERVIEW You will join Rendall & Rittner on a 12 month fixed-term contract to strengthen our building safety capability across a varied residential portfolio. As a trusted coordinator, you will bring structure, pace and clarity to how we plan, evidence and continually improve compliance with evolving building safety legislation. Working closely with Property Managers, Technical, Legal and Resident Services teams, you will help translate regulation into pragmatic, resident-focused actions. You will be central to the "golden thread" of information, ensuring our records are accurate, auditable and readily accessible, while supporting clear resident communication and engagement. ROLE EXPECTATIONS Most days you will organise, chase and quality-check building safety information, keeping actions on track and stakeholders aligned. You will review evidence packs, maintain registers and dashboards, and coordinate surveys, inspections and remedial works with clear updates to internal teams and residents. You will spot risks early, escalate thoughtfully and keep momentum until issues are closed. WHAT SUCCESS LOOKS LIKE Accurate, current building safety records and evidence packs that stand up to internal and external scrutiny. Clear action plans with owners, deadlines and progress updates, resulting in timely risk mitigation and issue closure. Confident, empathetic communications that inform residents and reduce complaints or repeat queries. Strong collaboration with Property Managers and contractors, balancing compliance urgency with operational realities. Early identification of gaps or emerging risks, with practical recommendations that are adopted. Consistent delivery against milestones across your caseload, with measurable improvements in compliance KPIs. HOW YOU'LL SPEND MOST OF YOUR TIME Coordinating and tracking safety actions, surveys, inspections and remedial works across assigned buildings. Curating and maintaining the golden thread: plans, drawings, risk assessments, fire door and façade records, and compliance evidence. Preparing concise status reports, dashboards and board-ready updates that highlight progress, risks and decisions needed. Liaising with residents to share updates, organise access and handle queries with clarity and care. Reviewing contractor reports for completeness and quality, and chasing clarifications or missing documentation. Supporting incident readiness by ensuring documentation, contact trees and escalation routes are up to date. WHO THIS ROLE IS FOR You are organised, detail-focused and relentless about closing actions and maintaining accurate records. You communicate complex information simply, adapting your style for residents, contractors and internal teams. You are calm under pressure, prioritising effectively and escalating at the right time with solutions in mind. You take ownership, follow through and hold others accountable with professionalism and empathy. You are motivated by resident safety and doing the right thing, even when it's challenging. EXPERIENCE THAT HELPS Working knowledge of the Building Safety Act, fire safety principles and the golden thread of information. Experience coordinating compliance activity within residential property, facilities, construction or risk management. Familiarity with safety case reports, risk assessments, contractor management and remedial work tracking. Confidence using data and systems to maintain registers, produce dashboards and evidence audit trails. Exposure to resident or customer communications, especially around sensitive or technical topics. WHAT WE OFFER Competitive salary, aligned to experience Discretionary bonus 25 days holiday plus bank holidays Private medical insurance, life assurance and enhanced family leave Fully funded training and professional development Paid sabbaticals as a loyalty reward Pension scheme and employee assistance programme Discounts across travel, retail, fitness and entertainment ABOUT RENDALL & RITTNER Rendall & Rittner is one of the UK's most established and highly accredited residential leasehold property management companies, managing over 90,000 homes nationwide. Founded in 1990 on the belief that property management should be more professional, transparent and customer-focused, those principles still drive how we operate today as a founding partner of Odevo. We are people-led and technology-enabled, investing heavily in our teams, systems and continuous improvement. Our standards are recognised through Investors in People Platinum, regulation by RICS and the FCA, and multiple industry awards, including Property Manager of the Year and Managing Agent of the Year. HOW WE HIRE Initial conversation with our talent team Interview focused on your building safety knowledge, record-keeping rigour, stakeholder communication and how you prioritise and solve real-world compliance challenges We aim to complete the process within two to three weeks and communicate clearly throughout. INTERESTED? Apply with your CV. All applicants must be eligible to live and work in the UK. Documentary evidence of eligibility will be required.
Aug 16, 2026
Full time
BUILDING SAFETY COORDINATOR - 12 Month FTC Rendall & Rittner • Competitive • Home Based ROLE OVERVIEW You will join Rendall & Rittner on a 12 month fixed-term contract to strengthen our building safety capability across a varied residential portfolio. As a trusted coordinator, you will bring structure, pace and clarity to how we plan, evidence and continually improve compliance with evolving building safety legislation. Working closely with Property Managers, Technical, Legal and Resident Services teams, you will help translate regulation into pragmatic, resident-focused actions. You will be central to the "golden thread" of information, ensuring our records are accurate, auditable and readily accessible, while supporting clear resident communication and engagement. ROLE EXPECTATIONS Most days you will organise, chase and quality-check building safety information, keeping actions on track and stakeholders aligned. You will review evidence packs, maintain registers and dashboards, and coordinate surveys, inspections and remedial works with clear updates to internal teams and residents. You will spot risks early, escalate thoughtfully and keep momentum until issues are closed. WHAT SUCCESS LOOKS LIKE Accurate, current building safety records and evidence packs that stand up to internal and external scrutiny. Clear action plans with owners, deadlines and progress updates, resulting in timely risk mitigation and issue closure. Confident, empathetic communications that inform residents and reduce complaints or repeat queries. Strong collaboration with Property Managers and contractors, balancing compliance urgency with operational realities. Early identification of gaps or emerging risks, with practical recommendations that are adopted. Consistent delivery against milestones across your caseload, with measurable improvements in compliance KPIs. HOW YOU'LL SPEND MOST OF YOUR TIME Coordinating and tracking safety actions, surveys, inspections and remedial works across assigned buildings. Curating and maintaining the golden thread: plans, drawings, risk assessments, fire door and façade records, and compliance evidence. Preparing concise status reports, dashboards and board-ready updates that highlight progress, risks and decisions needed. Liaising with residents to share updates, organise access and handle queries with clarity and care. Reviewing contractor reports for completeness and quality, and chasing clarifications or missing documentation. Supporting incident readiness by ensuring documentation, contact trees and escalation routes are up to date. WHO THIS ROLE IS FOR You are organised, detail-focused and relentless about closing actions and maintaining accurate records. You communicate complex information simply, adapting your style for residents, contractors and internal teams. You are calm under pressure, prioritising effectively and escalating at the right time with solutions in mind. You take ownership, follow through and hold others accountable with professionalism and empathy. You are motivated by resident safety and doing the right thing, even when it's challenging. EXPERIENCE THAT HELPS Working knowledge of the Building Safety Act, fire safety principles and the golden thread of information. Experience coordinating compliance activity within residential property, facilities, construction or risk management. Familiarity with safety case reports, risk assessments, contractor management and remedial work tracking. Confidence using data and systems to maintain registers, produce dashboards and evidence audit trails. Exposure to resident or customer communications, especially around sensitive or technical topics. WHAT WE OFFER Competitive salary, aligned to experience Discretionary bonus 25 days holiday plus bank holidays Private medical insurance, life assurance and enhanced family leave Fully funded training and professional development Paid sabbaticals as a loyalty reward Pension scheme and employee assistance programme Discounts across travel, retail, fitness and entertainment ABOUT RENDALL & RITTNER Rendall & Rittner is one of the UK's most established and highly accredited residential leasehold property management companies, managing over 90,000 homes nationwide. Founded in 1990 on the belief that property management should be more professional, transparent and customer-focused, those principles still drive how we operate today as a founding partner of Odevo. We are people-led and technology-enabled, investing heavily in our teams, systems and continuous improvement. Our standards are recognised through Investors in People Platinum, regulation by RICS and the FCA, and multiple industry awards, including Property Manager of the Year and Managing Agent of the Year. HOW WE HIRE Initial conversation with our talent team Interview focused on your building safety knowledge, record-keeping rigour, stakeholder communication and how you prioritise and solve real-world compliance challenges We aim to complete the process within two to three weeks and communicate clearly throughout. INTERESTED? Apply with your CV. All applicants must be eligible to live and work in the UK. Documentary evidence of eligibility will be required.
Repairs Scheduler Location: Stratford Sector: Social Housing Pay Rate: £19.49 per hour (Umbrella) Contract Type: Temporary/Ongoing (potential Temp-Perm) Overview We are currently seeking an experienced Repairs Scheduler to join a busy Social Housing team based in Stratford. This is an excellent opportunity for a highly organised individual with experience in repairs scheduling, planning, or administration within a housing or property maintenance environment. The successful candidate will play a key role in coordinating repair and maintenance works, ensuring appointments are scheduled efficiently and that tenants receive a high standard of customer service throughout the process. Key Responsibilities Schedule and coordinate repair and maintenance appointments for operatives and contractors. Liaise with tenants, contractors, and internal teams to ensure works are arranged and completed efficiently. Monitor and manage repair jobs from initial booking through to completion. Update and maintain accurate records using scheduling and housing management systems. Respond to tenant enquiries and provide timely updates regarding repair appointments. Prioritise emergency and urgent repairs in line with service requirements. Ensure compliance with service level agreements and key performance indicators. Provide excellent customer service and resolve scheduling issues effectively. Person SpecificationEssential Requirements Previous experience in a Repairs Scheduler, Planner, Coordinator, or Administrative role. Experience working within Social Housing, Property Maintenance, Facilities Management, or a similar environment. Strong organisational and time-management skills. Excellent communication skills, both written and verbal. Ability to work effectively in a fast-paced office environment. Good IT skills, including experience using scheduling or housing management systems. Strong attention to detail and ability to manage multiple tasks simultaneously. Desirable Knowledge of responsive repairs and maintenance processes within Social Housing. Experience working with housing management or workforce scheduling software. Benefits Competitive pay rate of £19.49 per hour (Umbrella). Opportunity to work within a well-established Social Housing organisation. Ongoing temporary contract with potential for extension. Supportive and professional working environment. If you have the relevant experience and are interested in this opportunity, please apply with your updated CV.
Aug 15, 2026
Seasonal
Repairs Scheduler Location: Stratford Sector: Social Housing Pay Rate: £19.49 per hour (Umbrella) Contract Type: Temporary/Ongoing (potential Temp-Perm) Overview We are currently seeking an experienced Repairs Scheduler to join a busy Social Housing team based in Stratford. This is an excellent opportunity for a highly organised individual with experience in repairs scheduling, planning, or administration within a housing or property maintenance environment. The successful candidate will play a key role in coordinating repair and maintenance works, ensuring appointments are scheduled efficiently and that tenants receive a high standard of customer service throughout the process. Key Responsibilities Schedule and coordinate repair and maintenance appointments for operatives and contractors. Liaise with tenants, contractors, and internal teams to ensure works are arranged and completed efficiently. Monitor and manage repair jobs from initial booking through to completion. Update and maintain accurate records using scheduling and housing management systems. Respond to tenant enquiries and provide timely updates regarding repair appointments. Prioritise emergency and urgent repairs in line with service requirements. Ensure compliance with service level agreements and key performance indicators. Provide excellent customer service and resolve scheduling issues effectively. Person SpecificationEssential Requirements Previous experience in a Repairs Scheduler, Planner, Coordinator, or Administrative role. Experience working within Social Housing, Property Maintenance, Facilities Management, or a similar environment. Strong organisational and time-management skills. Excellent communication skills, both written and verbal. Ability to work effectively in a fast-paced office environment. Good IT skills, including experience using scheduling or housing management systems. Strong attention to detail and ability to manage multiple tasks simultaneously. Desirable Knowledge of responsive repairs and maintenance processes within Social Housing. Experience working with housing management or workforce scheduling software. Benefits Competitive pay rate of £19.49 per hour (Umbrella). Opportunity to work within a well-established Social Housing organisation. Ongoing temporary contract with potential for extension. Supportive and professional working environment. If you have the relevant experience and are interested in this opportunity, please apply with your updated CV.
Bid Administrator Salary: 30,000 - 38,000 + Benefits Location: Mid-Kent Job Type: Permanent, Full Time Bid Administrator Bid Coordinator Construction Administrator Pre-Construction Administrator Tender Administrator Construction Main Contractor Are you a highly organised Administrator looking to build your career within a thriving construction environment? Our client, a successful and growing Main Contractor, is seeking a Bid Administrator to join their Pre-Construction team. This is an excellent opportunity to play a vital role in the coordination and administration of tender submissions, supporting Estimators, Bid Teams and Senior Management on a wide range of construction projects. The successful candidate will be responsible for ensuring tender documentation is managed accurately, deadlines are met and bid processes run smoothly from initial enquiry through to submission. Essential Skills & Experience Previous administrative experience is essential Strong organisational and time management skills Excellent attention to detail and accuracy Strong written and verbal communication skills Proficient in Microsoft Outlook, Word and Excel Ability to manage multiple priorities and deadlines Experience maintaining accurate records and documentation Full UK Driving Licence Desirable Skills & Experience Previous experience as a Bid Administrator, Bid Coordinator, Tender Administrator, Document Controller or Construction Administrator Experience within construction, engineering, property or professional services Experience using SharePoint Knowledge of tender processes, bid submissions or document control procedures The Role Reporting to the Head of Pre-Construction, you will provide administrative support to the Pre-Construction and Estimating teams, helping to coordinate tender submissions, maintain documentation and ensure critical deadlines are achieved. Key responsibilities include: Managing diaries, meetings, interviews and tender submission schedules Coordinating and maintaining tender documentation, addendums and correspondence Ensuring accurate document control and version management Distributing tender information to internal stakeholders Monitoring key tender dates and submission deadlines Recording and maintaining subcontractor and supplier quotations Supporting the preparation of bid submissions, questionnaires and tender documentation Assisting with client presentations, project profiles and meeting documentation Providing administrative support to Pre-Construction and Estimating teams Maintaining project photography and company records What's on Offer? Salary of 30,000 - 38,000 depending on experience Performance-related bonus Ongoing training and professional development Clear opportunities for career progression Supportive and collaborative working environment Enhanced holiday entitlement and wellbeing initiatives Apply Now If you're an experienced Administrator, Bid Administrator, Construction Administrator, Tender Administrator or Bid Coordinator looking for your next opportunity, we'd love to hear from you. Apply today for immediate consideration and a confidential discussion with a consultant at Westin Par. Westin Par values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies, we are acting as an Employment Agency. Due to the high volume of applications received, we can only respond to candidates whose skills and experience closely match our client's requirements. If you have not heard from us within 48 hours of your application, please assume that you have been unsuccessful on this occasion. Westin Par values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies, we are acting as an Employment Agency Due to the high volume of applicants applying for all roles, we can only reply to candidates with the most relevant skills and experience. If you have not heard back from us within 48 hours of your application, please assume that you have been unsuccessful on this occasion.
Aug 15, 2026
Full time
Bid Administrator Salary: 30,000 - 38,000 + Benefits Location: Mid-Kent Job Type: Permanent, Full Time Bid Administrator Bid Coordinator Construction Administrator Pre-Construction Administrator Tender Administrator Construction Main Contractor Are you a highly organised Administrator looking to build your career within a thriving construction environment? Our client, a successful and growing Main Contractor, is seeking a Bid Administrator to join their Pre-Construction team. This is an excellent opportunity to play a vital role in the coordination and administration of tender submissions, supporting Estimators, Bid Teams and Senior Management on a wide range of construction projects. The successful candidate will be responsible for ensuring tender documentation is managed accurately, deadlines are met and bid processes run smoothly from initial enquiry through to submission. Essential Skills & Experience Previous administrative experience is essential Strong organisational and time management skills Excellent attention to detail and accuracy Strong written and verbal communication skills Proficient in Microsoft Outlook, Word and Excel Ability to manage multiple priorities and deadlines Experience maintaining accurate records and documentation Full UK Driving Licence Desirable Skills & Experience Previous experience as a Bid Administrator, Bid Coordinator, Tender Administrator, Document Controller or Construction Administrator Experience within construction, engineering, property or professional services Experience using SharePoint Knowledge of tender processes, bid submissions or document control procedures The Role Reporting to the Head of Pre-Construction, you will provide administrative support to the Pre-Construction and Estimating teams, helping to coordinate tender submissions, maintain documentation and ensure critical deadlines are achieved. Key responsibilities include: Managing diaries, meetings, interviews and tender submission schedules Coordinating and maintaining tender documentation, addendums and correspondence Ensuring accurate document control and version management Distributing tender information to internal stakeholders Monitoring key tender dates and submission deadlines Recording and maintaining subcontractor and supplier quotations Supporting the preparation of bid submissions, questionnaires and tender documentation Assisting with client presentations, project profiles and meeting documentation Providing administrative support to Pre-Construction and Estimating teams Maintaining project photography and company records What's on Offer? Salary of 30,000 - 38,000 depending on experience Performance-related bonus Ongoing training and professional development Clear opportunities for career progression Supportive and collaborative working environment Enhanced holiday entitlement and wellbeing initiatives Apply Now If you're an experienced Administrator, Bid Administrator, Construction Administrator, Tender Administrator or Bid Coordinator looking for your next opportunity, we'd love to hear from you. Apply today for immediate consideration and a confidential discussion with a consultant at Westin Par. Westin Par values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies, we are acting as an Employment Agency. Due to the high volume of applications received, we can only respond to candidates whose skills and experience closely match our client's requirements. If you have not heard from us within 48 hours of your application, please assume that you have been unsuccessful on this occasion. Westin Par values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies, we are acting as an Employment Agency Due to the high volume of applicants applying for all roles, we can only reply to candidates with the most relevant skills and experience. If you have not heard back from us within 48 hours of your application, please assume that you have been unsuccessful on this occasion.
Award winning law firm are looking for an experienced facilities, property and workplace coordinator/executive. This new role requires experience in high level communication across facilities departments acting as the central point of contact ensuring the smooth flow of communications and activity. The successful candidate will provide high-quality PA support, coordinate reporting and communications, and play a key role in keeping the department connected, informed and aligned. This role is hybrid role with 3 days per week in their high end City based office. PA & Executive Support Provide comprehensive PA support to the Director of Property and Workplace, maintaining the highest levels of confidentiality and discretion at all times Manage the Director's diary effectively, anticipating requirements and ensuring they are well prepared for all meetings and engagements Ensure the Director has all relevant papers and briefings ahead of meetings, often with minimal instruction Manage expenses and invoices on behalf of the Director Action and manage emails and inbox as required, forwarding and prioritising as necessary Reporting & Communications Act as the central conduit for information flowing between the Director and the five Property and Workplace teams Ensure regular reports are received, collated and presented from all areas within the Director's remit in a timely manner each month Prepare accurate and visually compelling PowerPoint presentations, adhering to brand guidelines at all times Coordinate activities, actions and priorities across all five teams, ensuring alignment with the Director's objectives and the firm's wider strategy Administration Establish and maintain effective and accurate filing systems, ensuring project files and all relevant records are current, accurate and easily accessible Deal with incoming and outgoing mail and calls professionally and efficiently Manage contact and relationship data in the firm's CRM system (InterAction), maintaining its accuracy and currency Demonstrate awareness of issues and challenges affecting the business and bring these to the attention of the Director as appropriate We are looking for a highly capable and experienced professional who brings the following qualities and experience: Essential Experience & Skills Proven experience in a similar PA, coordinator or executive support role within a fast-paced corporate or professional services environment Strong organisational skills with a very high degree of accuracy and the ability to prioritise a conflicting and demanding workload Advanced proficiency in Microsoft Word, Outlook, Excel and PowerPoint Experience of working across multiple disciplines and diverse teams Demonstrated ability to manage upwards and support at Director level Strong interpersonal skills with the ability to build and maintain trusted relationships quickly High levels of discretion, confidentiality and professional judgement This is a fantastic chance to work in a dynamic, inclusive and supportive environment in a critical new role for the business.
Aug 15, 2026
Full time
Award winning law firm are looking for an experienced facilities, property and workplace coordinator/executive. This new role requires experience in high level communication across facilities departments acting as the central point of contact ensuring the smooth flow of communications and activity. The successful candidate will provide high-quality PA support, coordinate reporting and communications, and play a key role in keeping the department connected, informed and aligned. This role is hybrid role with 3 days per week in their high end City based office. PA & Executive Support Provide comprehensive PA support to the Director of Property and Workplace, maintaining the highest levels of confidentiality and discretion at all times Manage the Director's diary effectively, anticipating requirements and ensuring they are well prepared for all meetings and engagements Ensure the Director has all relevant papers and briefings ahead of meetings, often with minimal instruction Manage expenses and invoices on behalf of the Director Action and manage emails and inbox as required, forwarding and prioritising as necessary Reporting & Communications Act as the central conduit for information flowing between the Director and the five Property and Workplace teams Ensure regular reports are received, collated and presented from all areas within the Director's remit in a timely manner each month Prepare accurate and visually compelling PowerPoint presentations, adhering to brand guidelines at all times Coordinate activities, actions and priorities across all five teams, ensuring alignment with the Director's objectives and the firm's wider strategy Administration Establish and maintain effective and accurate filing systems, ensuring project files and all relevant records are current, accurate and easily accessible Deal with incoming and outgoing mail and calls professionally and efficiently Manage contact and relationship data in the firm's CRM system (InterAction), maintaining its accuracy and currency Demonstrate awareness of issues and challenges affecting the business and bring these to the attention of the Director as appropriate We are looking for a highly capable and experienced professional who brings the following qualities and experience: Essential Experience & Skills Proven experience in a similar PA, coordinator or executive support role within a fast-paced corporate or professional services environment Strong organisational skills with a very high degree of accuracy and the ability to prioritise a conflicting and demanding workload Advanced proficiency in Microsoft Word, Outlook, Excel and PowerPoint Experience of working across multiple disciplines and diverse teams Demonstrated ability to manage upwards and support at Director level Strong interpersonal skills with the ability to build and maintain trusted relationships quickly High levels of discretion, confidentiality and professional judgement This is a fantastic chance to work in a dynamic, inclusive and supportive environment in a critical new role for the business.
