707 jobs found

Our client is a leading London Law firm based in Holborn, and they are looking for an HR administrator to join their busy team. An excellent opportunity for an aspiring HR professional to join a collaborative and supportive HR team. This role is ideal for someone at the beginning of their HR career, whether they have gained up to six months of HR experience or have a strong administration background and are looking to take their first step into Human Resources. Company Benefits Salary of £30,000. Excellent opportunity to start and build a long-term career within Human Resources. Exposure to the full employee lifecycle across a broad range of HR activities. Supportive and collaborative team environment. Opportunity to gain hands-on experience in a generalist HR role. Ongoing learning and development opportunities, including support for professional HR qualifications where applicable. A varied role with exposure to recruitment, onboarding, employee relations administration, HR systems and HR projects. Key Responsibilities Act as the first point of contact for general HR queries and manage HR inboxes. Draft employee correspondence, including contracts, offer letters, employment-related letters and emails. Manage onboarding and offboarding processes, ensuring all administration is completed accurately and efficiently. Set up new starters on HR systems and coordinate onboarding activities with relevant departments. Support recruitment activities, including liaising with agencies, arranging interviews, coordinating diaries and organising assessments or exercises. Monitor probation periods and arrange probation review meetings. Maintain accurate personnel records and ensure all electronic and paper-based files are kept up to date. Support the annual appraisal process, monitoring progress and maintaining accurate records. Coordinate and administer annual employee screening processes. Draft updates and amendments to employee handbooks and related documentation. Maintain company organisational charts and ensure internal employee information systems remain up to date. Provide administrative support on HR projects and initiatives. Assist the wider HR team with ad hoc administrative and operational tasks as required. Experience & Skills Requirements Up to 6 months administration experience within a professional office environment. Strong organisational skills with excellent attention to detail. Effective written and verbal communication skills. Ability to prioritise workloads and manage multiple tasks simultaneously. Strong IT skills, including Microsoft Office applications. Professional and approachable manner. Ability to handle confidential information with discretion and integrity. Positive, proactive and flexible approach to work An interest in pursuing a career in Human Resources. Currently studying towards, or planning to undertake, a CIPD Level 3 qualification. Experience working with HR systems or databases. Understanding of basic HR processes and the employee lifecycle. If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.

Contract Cost Administrator Location: Dingwall Working Pattern: Full-time, office-based We are currently supporting the recruitment of a Contract Cost Administrator to join a busy team based in Dingwall. This is an excellent opportunity for an organised and detail-focused individual with experience in cost administration, finance, or a similar support role to join a growing business operating within the construction sector. Reporting to the Accounts Manager, the successful candidate will provide essential support to both the commercial and finance teams by managing project costs, processing supplier invoices, maintaining accurate records, and assisting with financial reporting. Key Responsibilities: Processing, logging, and verifying supplier invoices within the cost management system. Matching invoices against purchase orders (POs) and relevant cost codes. Investigating and resolving invoice queries, liaising with suppliers, project teams, and internal stakeholders. Maintaining accurate and up-to-date records of project costs and supporting documentation. Reviewing and processing site documentation, including timesheets and delivery tickets (Goods Received Notes). Supporting commercial reporting activities, including plant trackers, contract valuations, and cost forecasting. Assisting with general cost control and administration activities to support project delivery. About You: The ideal candidate will have previous experience in a cost administration, accounting, finance, or assistant role, ideally within the construction, engineering, or a similar project-based environment. You will have: Strong attention to detail with excellent accuracy in data entry and financial administration. Good knowledge of Microsoft Excel, including data manipulation and reporting. Experience using ERP systems or cost management software (desirable). Strong organisational skills with the ability to manage competing priorities and deadlines. Excellent communication skills, with the confidence to liaise with suppliers, site teams, and management. A structured and methodical approach to maintaining records and supporting processes. A background in accounting, finance, business administration, or bookkeeping would be advantageous. If you are looking for your next opportunity within cost administration and have the skills and experience outlined above, we would welcome the opportunity to discuss this role with you. Legal Information: We act as an employment agency for permanent work and as an employment business for temporary work. For roles in the UK, applicants must be eligible to live and work in the UK. We value diversity and promote equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all areas of society and can discuss any reasonable adjustments to support your application.

My client is a well-respected, independent and established firm of Chartered Financial planning professionals with offices across London, East Anglia and the Southeast. They are currently seeking an Office Manager to support and manage their experienced team of administrators and paraplanners in their Colchester office (Southwest outskirts) on both a personal and professional level. Job Summary Key Duties of the role You will provide direct line management of the administration and paraplanning teams e.g. running MI reports, performance management, managing workloads, answering questions and queries, providing training on processes and procedures You will work effectively with the management team to delegate workloads You will carry out team HR responsibilities e.g. authorising leave, sickness recording and back to work meets where needed, appraisals, personal development plan meetings, carry out monthly one to one reviews for the team You will manage new joiner and leavers implementations You will ensure all service level agreements are met and feedback any trends/issues to the Operations Director Promote teamwork and collaboration across all departments. Additional Duties The maintenance of Estates and software The first port of call for any ad hoc queries Carrying out Health and Safety Management reporting into Operations Director Ensuring the smooth day to day running of the office Contributing and assisting with Team Meetings across the business in conjunction with Compliance/T&C Manager/Operations Director The oversight of audits completed by the Senior Case Administrator The organisation and management of my clients external ID verification software To assist with any additional project work in conjunction Benefits Group Death in service x 4 Exam Sponsorship Group income protection Pensions scheme 23 days holiday (max 30 days holidays with length of service) + between Christmas and New Year off (including Christmas Eve) this is to be taken from annual leave. WFH/hybrid working is available to staff but this position requires someone to be in the office most of the time

Commercial Manager Horley / Gatwick (Office & Site-Based) 70,000 - 85,000 (DOE) + Package We are seeking an experienced and commercially astute Commercial Manager to join our team based near Horley / Gatwick . This is a senior leadership role with full responsibility for the commercial performance across both surveying and estimating functions , ensuring strong financial control, risk management, and delivery of profitable projects. The Role As Commercial Manager, you will lead and oversee the commercial operations across multiple projects, managing both the Surveying and Estimating teams while maintaining a strong focus on profitability, risk mitigation, and cashflow management . This is a hands-on leadership position reporting at Board level , requiring a confident decision-maker who can drive consistency and best practice across all commercial activities. Key Responsibilities Surveying Team Leadership Manage a team of 2 Surveyors and 1 Commercial Administrator Oversee monthly applications for payment Lead cashflow management , including payment and pay less notices Conduct account reviews and client meetings Prepare and negotiate final accounts Provide accurate reporting to Board level Estimating & Pre-Construction Oversight Review tender documentation and contract orders Ensure clear understanding of commercial terms and contract risks Identify key risks, red flags, and opportunities Support alignment between estimating and delivery teams Commercial Support to Estimating Oversee Estimating Manager, 2 Estimators, and 1 Junior Estimator Ensure consistency and accuracy across all tenders and estimates Drive a robust commercial approach across pre-construction activities Overall Commercial Responsibility Full ownership of live project commercial performance Protect margins and profitability Lead variation management and change control processes Oversee subcontract procurement and commercial compliance Maintain a strong commercial cash position across projects About You We're looking for a strong commercial leader with: Proven experience in a Commercial Manager or Senior QS role Background in construction / contracting environments Experience managing both surveying and estimating functions Strong knowledge of contracts, risk management, and commercial strategy Leadership experience managing multi-disciplinary teams Excellent communication skills with Board-level reporting capability A proactive, detail-driven mindset with a focus on delivery and results Working Hours 08:00 - 17:00 , Monday to Friday Primarily based at the Horley office , with travel to sites as required Salary & Benefits 70,000 - 85,000 (depending on experience) Company car allowance Bupa private healthcare (after 3 months) Pension scheme (auto-enrolment with employer contribution after 3 months) Travel expenses reimbursed (office and site travel) Bonus potential included Why Join Us? This is a fantastic opportunity to take ownership of a key commercial function within a growing business, influence strategic decisions at Board level, and shape the commercial success of a diverse project portfolio.

We are looking for a highly organised and proactive Project Coordinator to oversee the manufacturing and installation stages of our projects. Acting as the central point of coordination between internal teams, manufacturers, contractors, and clients, you'll ensure projects are delivered safely, on schedule, within budget, and to the highest quality standards. This Project Coordinator role is ideal for someone who thrives in a fast-paced project environment, has excellent communication skills, and understands the practical requirements of manufacturing, site installation, and contractor management. Key Responsibilities Coordinate manufacturing schedules with suppliers and production teams. Plan and manage installation programmes from pre-start through to completion. Track project milestones and proactively identify risks to programme delivery. Maintain accurate project documentation, reports, and progress updates. Support Project Managers with planning, scheduling, procurement, and logistics. Coordinate subcontractors and installation teams throughout project delivery. Ensure contractors have the necessary documentation before attending site. Manage site access requirements and installation programmes. Monitor contractor performance against agreed quality, programme, and safety standards. Facilitate communication between contractors, suppliers, clients, and internal teams. Prepare, review, and coordinate: Risk Assessments Method Statements (RAMS) Construction Phase documentation (where applicable) Site-specific safety documentation Ensure all site documentation is approved prior to mobilisation. Coordinate inductions, permits, and compliance documentation. Promote a strong safety culture throughout project delivery. Liaise with manufacturers to monitor production progress. Coordinate deliveries to site, ensuring materials arrive on time and in sequence. Resolve manufacturing or logistics issues that may impact installation. Maintain procurement and delivery schedules. Essential Skills & Experience Previous experience in a Project Coordinator, Project Administrator, or Project Support role. Experience coordinating manufacturing and/or installation projects. Knowledge of contractor management and subcontractor coordination. Experience preparing or managing RAMS and health & safety documentation. Excellent organisational and planning skills. Strong communication and stakeholder management abilities. Ability to manage multiple projects simultaneously. Proficient in Microsoft Office (Excel, Outlook, Word, Teams). Strong attention to detail and problem-solving skills.

Your new company Hays are delighted to be partnering with a well-established and growing Cornwall-based business to recruit a Payroll & Finance Administrator on a 12-month maternity cover contract. The organisation operates across several group businesses and has built a strong reputation within its sector. Due to a period of maternity leave, an opportunity has arisen for an experienced payroll and finance professional to support one of the group's subsidiary businesses.This is an excellent opportunity to join a collaborative finance team within a stable and growing organisation, offering a varied, hands-on role and flexible part-time hours. Your new roleReporting to the Finance Controller, you will be responsible for managing payroll and transactional finance activities for one of the group's subsidiary businesses.The payroll element covers approximately 25 employees, consisting of both salaried and hourly-paid staff. Alongside payroll responsibilities, you will support the finance function through reconciliations, supplier account management and general finance administration. Key responsibilities will include: Processing monthly payroll for approximately 25 employees Maintaining payroll records and resolving payroll-related queries Supporting pension administration and payroll compliance activities Completing bank reconciliations Completing supplier statement reconciliations and resolving queries Supporting Purchase Ledger activities, including invoice processing and supplier payments Assisting with journals and maintaining accurate financial records Supporting month-end finance processes Providing general finance and administrative support to the wider team Assisting with a future payroll system migration project The company currently uses Xero Payroll and NetSuite, with plans to migrate to Zoho in the future.What you'll need to succeed To be successful in this position, you will have previous experience within a payroll and finance environment and be comfortable working independently within a small team. You will also demonstrate: Previous payroll processing experience Experience completing bank reconciliations Experience completing supplier or Purchase Ledger reconciliations Strong attention to detail and organisational skills Ability to manage multiple priorities and work accurately to deadlines Good communication skills and a proactive approach Experience using finance systems and Microsoft Excel The following would be advantageous: Xero Payroll experience Purchase Ledger experience Bookkeeping experience AAT studies or accounting qualifications Experience working within an SME environment What you'll get in return 12-month fixed-term maternity cover contract Part-time hours (approximately 24 hours per week) 16.00- 20.00 per hour DOE Flexible working arrangements Supportive and collaborative working environment Varied payroll and finance role Opportunity to contribute to a growing business What you need to do nowIf you're interested in this role, click 'Apply Now' to forward an up-to-date copy of your CV, or contact us for a confidential discussion.If this position isn't quite right for you but you're considering a move within payroll, finance or accounting support, please get in touch to discuss other opportunities. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)

We are currently seeking an organised, proactive, and detail-oriented Construction Administrator / Coordinator to join a busy and expanding Capital Works team based in Newcastle. In this vital support role, you will be the administrative backbone of our capital projects, ensuring that all documentation, scheduling, and communications run seamlessly from initial planning through to project handover. If you have a background in construction, facilities management, or property administration and thrive in a fast-paced environment, this is an excellent opportunity to secure a permanent role with a competitive salary. Key Responsibilities Project Documentation: Assist in the preparation, compilation, and management of project files, Operation & Maintenance (O&M) manuals, Health & Safety files, and RAMS (Risk Assessments and Method Statements). Scheduling & Coordination: Coordinate diaries, site visits, and project meetings for the Capital Works team, ensuring engineers, contractors, and clients are fully aligned. Procurement & Invoicing: Raise purchase orders, process supplier invoices, track project expenditures, and assist with general commercial administration. Stakeholder Communication: Act as a key point of contact for internal teams, subcontractors, and clients, handling enquiries promptly and professionally. Compliance & Record Keeping: Maintain accurate logs of project progress, compliance certificates, subcontractor certifications, and site audits using in-house management systems. General Office Support: Provide general administrative assistance to the Capital Works management team to drive operational efficiency. Candidate Requirements Experience: Proven administrative experience within a construction, facilities management, property, or engineering environment. Organisation: Exceptional time-management skills with the ability to juggle competing priorities in a deadline-driven setting. Communication: Strong written and verbal communication skills, with a confident, professional telephone manner. IT Literacy: Proficient across Microsoft Office Suite (Word, Excel, Outlook) and comfortable learning new database or project management software. Attention to Detail: Meticulous approach to compliance, data entry, and document control. Whats on Offer Salary: 28,000 per annum Contract: Permanent, Full-Time Benefits: Standard company pension scheme, generous holiday allowance, and opportunities for professional development within a growing sector. Apply online today or contact Astrid Camacho at Branta Recruitment for more information.

Network Administrator Location: Coventry Salary: Up to 30,000 per annum, depending on experience Hours: Monday to Thursday, 8:00am-4:30pm; Friday, 8:00am-1:30pm Job Type: Full-time, permanent The Opportunity An excellent opportunity has arisen for a motivated Network Administrator to join the IT team of an established manufacturing business in Coventry. This role would suit someone in the early stages of their IT career who has a strong interest in networking and cybersecurity. Working alongside experienced IT and security professionals, you will help maintain a secure and reliable network infrastructure while developing practical experience across cybersecurity, cloud infrastructure and security operations. The Role Your responsibilities will include: Supporting the administration and maintenance of LAN, WAN, wireless and VPN infrastructure. Configuring, monitoring and troubleshooting switches, routers, firewalls and wireless access points. Monitoring network performance and resolving connectivity issues. Assisting with network upgrades, installations and hardware deployments. Administering user accounts, permissions and network access controls. Maintaining network documentation, diagrams and asset inventories. Monitoring security alerts and investigating suspicious activity. Supporting endpoint protection, anti-malware and security monitoring systems. Conducting vulnerability scans and assisting with remediation activities. Ensuring systems are patched and updated in line with security standards. Supporting incident response, backups, disaster recovery and business continuity processes. Providing second-line support for network and infrastructure issues. Assisting with server administration, cloud services and infrastructure improvement projects. Candidate Requirements You will need: An understanding of TCP/IP networking principles. Knowledge of DNS, DHCP, VLANs, VPNs, routing and switching. Experience with Windows Server and Active Directory. Familiarity with Microsoft 365 administration. An understanding of common cybersecurity threats, vulnerabilities and mitigation techniques. Strong troubleshooting and analytical skills. Good written and verbal communication skills. The ability to work independently and as part of a team. A relevant IT, networking or cybersecurity qualification, or equivalent experience. Experience with firewalls, Microsoft Azure, SIEM platforms, vulnerability management tools or backup and disaster recovery technologies would be advantageous. Certifications such as CCNA, CompTIA Network+ or CompTIA Security+ are desirable but not essential. Career Development The position offers the opportunity to develop your knowledge across: Enterprise networking and network security. Cloud infrastructure. Security Operations Centres. Identity and Access Management. Vulnerability management. Firewall administration. Cybersecurity incident response. Benefits Five weeks' annual leave plus bank holidays. Company pension. On-site parking. Early finish every Friday. Apply To apply for the Network Administrator position, click Apply Now and upload your CV. A member of our recruitment team will be in touch to discuss your application and the next steps. INDPROF

Payroll Administrator Location: Lincoln (Hybrid) Salary : £28,000 £35,000 per annum Benjamin Edwards are recruiting for a Payroll Administrator to join a well established Accountancy Firm. This is an excellent opportunity for an experienced payroll professional who is looking to develop their career in a supportive and forward-thinking firm. The Role Reporting to the Payroll Manager, you will be responsible for delivering accurate and timely payroll services to a varied client portfolio. You'll work closely with colleagues and clients while helping to identify opportunities for continuous improvement across the department. Based at our Lincoln office, with some remote working available, your responsibilities will include: Processing weekly, fortnightly and monthly payrolls from start to finish Calculating PAYE, HMRC and pension deductions Processing client starters and leavers Managing and responding to client payroll queries Providing administrative support to the payroll function Ensuring payrolls are completed accurately and on time Supporting audits and compliance requirements Completing P11D and payroll-related administration Processing payrolled benefits Carrying out PAYE and pension reconciliations Processing holiday pay requests and expenses Assisting with payroll projects and process improvements What We're Looking For: Essential Previous experience working within a payroll environment Experience dealing with SSP, SMP, SPP and auto-enrolment Strong organisational skills and the ability to prioritise workload effectively Excellent attention to detail and accuracy Confidence working in a paperless environment Professional written and verbal communication skills Desirable Experience using payroll software and HR systems, such as BrightPay Experience delivering outsourced payroll services across multiple clients and sectors CIPP Level 3 qualification or qualified by experience Good working knowledge of Microsoft Office, particularly Excel What We Offer As well as a competitive salary, we offer a range of benefits including: Flexitime Hybrid working opportunities Free parking Free fruit when in the office Annual social events and team-building activities Community and charity initiatives Career development opportunities Dress-down days supporting our nominated charity Bike to Work scheme Private Medical Cover (following successful completion of probation) Private Health Insurance (following successful completion of probation) Death in Service benefit (following successful completion of probation) If you are interested don't hesitate to apply! To Apply If you feel you are a suitable candidate and would like to work for Benjamin Edwards, please do not hesitate to apply.

Administrator Salary: up to £28,(Apply online only) Location: London Tower Hill Hours: 9am to 5:15pm Benefits: Hybrid working opportunity JRRL have an exciting new opportunity for an Administrator to join their market leading client. This is a hybrid role and a fantastic opportunity to take on an interesting and varied role and to really make it your own. Providing excellent administrative support to the online team, you will liaise with clients regarding general on-line support enquiries and resolve queries efficiently and professionally in a timely manner. Producing accurate reports and spreadsheets for management along with carrying out general administration tasks to prescribed standards. Duties for the Administrator: Liaise with clients regarding general on-line support enquiries and resolve queries efficiently, in a timely manner, escalating issues where necessary Promote the benefits of the on-line system and provide guidance to clients on its use Work within prescribed objectives and procedures ensuring that all the requirements of department guidelines, service, regulatory and technical standards are met Set up new commercial cases using the case management system and allocate as appropriate Issue standard information requests on residential and commercial cases Deal with incoming and outgoing post, scanning, photocopying and stationery queries Update and maintain database data so that systems accurately reflect current position at all times and prioritise current and potential prospects Deal effectively and professionally with telephone, email and mail enquiries from internal and external clients, and take actions to ensure that enquiries are handled appropriately and within service standards Produce daily, weekly and monthly reports to clients, management and to accounts Chase outstanding premiums, deal with payment queries and general account enquiries Deal with general client admin e.g. changing passwords and setting up new users Carry out proactive welcome calls for new users, arranging and carrying out demos for clients as required Assist in telephone and email campaigns and convert potential business Model and promote values in all aspects of your daily work (Integrity, Commitment, Teamwork, Service and Leadership) Undertake other reasonable duties as assigned by line manager Assist with any ad-hoc work or projects as required by your manager Continual development of industry/marketplace knowledge Person Specification for the Administrator: Excellent verbal and written communication skills Competent in using Microsoft Office Suite Ability to organise own time and prioritise workload to tight deadlines whilst maintaining a high attention to detail Ability to develop and maintain strong internal and external working relationships Displays a flexible, adaptable approach and always rises to new challenges Questions the way we operate and helps the department to work smarter not just harder Is aware of personal development needs and raises issues with manager to help improve effectiveness Takes on board comments about development needs and is always willing to learn This role is a full-time, permanent position. The salary range reflects the candidate's level of experience. The lower end of the band is suited for individuals who may require additional training to meet the role's requirements, while the higher end is for candidates who possess the exact skills and experience outlined above.

Your New Company A leading higher education organisation is undertaking a major business transformation and is seeking a Data Entry Administrator to support a critical data-related work stream. This is an excellent opportunity for an organised and detail-oriented individual to gain experience working on a large-scale transformation project. You'll join a collaborative team and play a key role in ensuring business-critical information is accurately maintained throughout the programme life cycle. Your New Role As a Data Entry Administrator, you will be responsible for managing, updating and validating large volumes of data to support ongoing transformation activities. Key responsibilities will include: Inputting, reviewing and updating data with a high level of accuracy. Cleansing and validating information to ensure consistency and quality. Identifying and resolving data discrepancies. Supporting project teams with data-related administrative activities. Maintaining records and documentation in line with agreed processes. Assisting with reporting and information management tasks. Collaborating with stakeholders across the organisation to ensure data accuracy. This role would suit someone who enjoys working with data, has excellent attention to detail and takes pride in producing accurate work. What You'll Need to Succeed To be successful in this role, you'll demonstrate: Previous experience in a data entry, administration or data processing position. Strong attention to detail and a commitment to accuracy. Good Microsoft Office skills, particularly Excel. The ability to work with large volumes of information efficiently. Strong organisational and time management skills. Excellent communication and interpersonal skills. The ability to work independently and as part of a wider team. Desirable experience includes: Previous experience supporting a CRM, ERP or other business systems project. Exposure to enterprise business systems or large-scale transformation programmes. Experience with data cleansing, migration or validation activities. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)

Your new company Working for a large organisation with businesses based across the country. They are looking for someone for their base in Exeter. Working hours are 9am - 5pm - Pay 14 per hour. 3 months minimum chance of extension or permanent for the right person. Your new role Working for a window cleaning company based in their office in Exeter. You will have experience as a project/ sales administrator before as you will be dealing with business queries in relation to window cleaning. You will ideally have experience of using Excel within a working environment. What you'll need to succeed Experience of working in a project admin role before Excellent on Excel Ideally, experience of working with compliance/audits Ideally experience of working with purchase/ contract agreements. What you'll get in return Weekly pay while temping Pension contribution Holiday Pay Chance of the role going permanent. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)

Position Title: Senior Administrator / Budget Analyst Duration: Contract Location: Irvine, California USA Job Description: Support HDC budget tracking and monitoring, ensuring accurate and up-to-date records of expenditures Process and manage SAP transactions, including budget entries, cost tracking, and financial data updates for HDC Review and validate financial data to ensure accuracy and compliance with internal policies Assist with monthly budget reporting, reconciliation, and variance analysis Maintain organized documentations of financial records, invoices, and procurement activities Collaborate with Finance, Purchasing, and cross-functional teams to resolve budget or payment-related issues Support budget planning and forecasting activities as needed Identify discrepancies and proactively follow up to ensure timely resolution Assist in improving internal processes related to budget control, SAP usage, and reporting efficiency Plan and coordinate internal events and special programs (team events, workshops, VIP visits) Support Long & short-term business planning (including establishing and implementing of annual planning), budget projection, budget creation, completing report, financial management and bookkeeping Support investment consultation preparation (product, technology, fixed asset investment, and investment committee), Support monthly/ quarterly differential analysis, and financial reporting Filing for investment consultation report, PI, PO, RFQ, invoice, payroll, expense report, completion report, etc. Foster communication between the Client and counterparts Asset management - shipping and receiving design properties, renting and/or borrowing vehicles Assist design studio head and staff with administrative and operation side of business Given the nature of design studio environment with high stress and heavy workload, good communication skill and positive personality is a great asset Requirements: Bachelor's degree in Accounting, Finance, Business Administration, Economics, or a related field 1-5 years of relevant experience in Accounting, Finance Operations, Purchasing, or Administrative roles, with exposure to budgeting processes preferred Hands-on experience with SAP (or similar ERP systems) for financial transactions, budget tracking, and reporting Practical understanding of Procurement (PO) processes, including PR/PO creation, invoice processing, and payment tracking Solid knowledge of basic accounting principles Proficiency in Microsoft Office Suite, with strong Excel skills (e.g. formulas, data reconciliation, pivot tables) required Ability to monitor budgets, track expenditures, and maintain accurate financial records in real time Strong analytical skills with the ability to identify discrepancies, validate financial data, and support cost control measures High level of attention to detail and accuracy, especially in financial documentation and transaction processing Ability to manage multiple priorities while maintaining organized documentation and compliance with internal procedures Effective written and verbal communication skills Proactive and problem-solving mindset, with the ability to improve process efficiency Education: Bachelor's Degree Experience: Minimum 10+ Years We are an equal opportunity employer and do not discriminate based on race, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, age, disability, or veteran status. Employment is at will and may be terminated by either party at any time. We provide reasonable accommodations for qualified individuals with disabilities. Please contact us if you need assistance in the application process Must be authorized to work in the U.S.

Company Profile CBRE Global Workplace Solutions (GWS) is a leading facilities management provider, delivering integrated workplace solutions that support clients across a wide range of sectors. Job Title: Contract Support & Helpdesk Operative The Contract Support & Helpdesk Operative plays a pivotal role in the smooth day-to-day administration of the facilities management contract, acting as the central coordination point between the client, on-site engineering and soft services teams, supply chain, and the wider CBRE GWS account team. Role Summary: The post holder is the first point of contact for all facilities-related requests and queries raised by building occupiers and tenants, ensuring that work orders are accurately logged, tracked, and progressed through to completion within agreed SLA timescales. In addition to helpdesk duties, the role encompasses a broad range of administrative, financial, and compliance support activities that underpin effective contract delivery. Serve as the first point of contact for all facilities helpdesk requests received via telephone, email, and the CAFM/CMMS system, ensuring all jobs are logged accurately and promptly. Assign reactive and planned work orders to the appropriate engineer, supplier, or subcontractor in accordance with priority and SLA requirements. Monitor the progress of open work orders and proactively chase outstanding jobs, escalating any at-risk or breached SLAs to the Contract Manager without delay. Provide regular status updates to building occupiers and tenants on the progress of their logged requests, ensuring a professional and courteous service at all times. Maintain helpdesk data integrity, ensuring all job records are complete, accurately categorised, and closed in a timely manner following confirmation of completion. Produce and distribute daily, weekly, and monthly helpdesk performance reports, including SLA compliance, open job age, and reactive volumes for the Contract Manager and client. Raise purchase orders for reactive works, subcontractor call-outs, and materials in line with the contract's financial approval matrix and CBRE procurement processes. Process supplier invoices, matching against purchase orders and ensuring timely submission for approval and payment. Maintain accurate records of contract expenditure against budget, flagging variances or overspends to the Contract Manager promptly. Support the preparation of monthly management accounts packs, client reports, and financial summaries. Manage Work Order Maintenance (WOM), ensuring all rechargeable works are captured, costed, and submitted for client approval within agreed timescales. Assist with the administration of subcontractor purchase orders, including obtaining quotes, raising works orders, and closing out completed works on the CAFM system. Act as the on-site system administrator for the CAFM/CMMS platform, maintaining accurate asset data, PPM schedules, and contractor records. Create and maintain PPM task schedules, ensuring all planned maintenance activities are correctly programmed and allocated within the system. Upload and manage compliance documentation, including service reports, statutory certificates, and risk assessments. Produce system-generated reports to support contract governance, client meetings, and compliance audits. Provide first-line system support and guidance to the engineering team, ensuring accurate job recording and CAFM compliance. Maintain the site compliance tracker, ensuring all statutory inspections, service visits, and certifications are up to date and renewal actions are flagged in advance. File and manage all contract documentation, including subcontractor service reports, risk assessments, RAMS, O&M manuals, and insurance certificates. Support the preparation and collation of materials for client governance meetings, monthly KPI reviews, and contract audits. Maintain the site's Permit to Work (PTW) log, ensuring all permits are correctly issued, tracked, and closed out in a timely manner. Ensure all records are maintained in accordance with CBRE GWS document management standards and GDPR requirements. Liaise with approved subcontractors and suppliers to schedule and confirm attendance for PPM visits, reactive call-outs, and project works. Ensure all subcontractors attending site hold current insurance, RAMS, and induction documentation prior to commencement of works. Maintain the approved subcontractor register, monitoring expiry dates for insurance, accreditations, and site induction records. Obtain and evaluate competitive quotations for minor works in accordance with the contract's procurement thresholds. Provide general administrative support to the Contract Manager and on-site FM team, including meeting coordination, minute-taking, correspondence, and presentation preparation. Maintain office supplies and stationery for the facilities management team, managing stock levels and placing orders as required. Manage the site's key register, access fob allocation records, and contractor signing-in systems. Support the onboarding and induction of new team members, ensuring access to systems, uniforms, and site-specific documentation is arranged in advance. Undertake any other reasonable administrative duties as requested by the Contract Manager or Account Manager. Experience Required: Proven experience in an administrative, helpdesk, or facilities coordination role, ideally within a corporate or FM environment. Confident and professional communicator with the ability to manage multiple stakeholders simultaneously. Strong organisational skills and high attention to detail, with the ability to manage competing priorities and deadlines effectively. Experience using CAFM/CMMS systems such as Concept Evolution, Maximo, ServiceNow, or similar for job logging, tracking, and reporting. Proficient in Microsoft Office, particularly Outlook, Excel, and Word, including the ability to produce reports and track data. Experience processing purchase orders and/or invoices within a structured approval framework. A customer-focused mindset with a proactive, solution-driven approach to queries and issues. Familiarity with financial processes including WIP management, budget tracking, and month-end reporting. Understanding of hard FM services and planned preventative maintenance programmes. Knowledge of GDPR requirements in the context of document management and data handling. Experience with Microsoft SharePoint, Power BI, or similar reporting and collaboration platforms. Key Competencies Customer & Tenant Focus Acts as a professional first point of contact and manages requests with warmth, efficiency, and a solutions-focused approach. Organisational Skills Manages a high volume of concurrent tasks with accuracy and composure and prioritises effectively under pressure. Communication Communicates clearly and professionally across all channels and keeps stakeholders informed while managing expectations proactively. Attention to Detail Maintains high standards of data accuracy and document management and identifies and corrects errors before they become issues. Teamwork Supports a collaborative culture and builds strong working relationships across the FM team, supply chain, and client stakeholders. Adaptability Responds positively to changing priorities and business demands and is comfortable operating in a dynamic, fast-paced environment. Commercial Awareness Understands the financial implications of contract performance and supports the team in managing cost, compliance, and client value. Continuous Improvement Proactively identifies administrative inefficiencies and suggests practical improvements to processes, systems, and reporting. DISCLAIMER This job description is not exhaustive and may be subject to review in conjunction with the post holder and line manager in response to changes in business requirements.

Project Administrator (Manufacturing) Gillingham, Dorset 29,000- 30,000 + Progression + Training + Office Based + Company Benefits Are you an Administrator or looking for a stable, local role within a market-leading manufacturer known for looking after their staff who offer the chance to provide varied project support and optional progression to senior roles? This market leading manufacturer provide a diverse range of lighting products for a broad and growing client base across the UK including consultants, end users and contractors. They have seen continual growth since their establishment to the point they now have over 400 employees and are looking to grow their Administration team to provide support for a range of Projects. This varied role will see you undertaking a broad range of project support work including answering phone calls, setting up and checking on progress of quotes as well as preparing project documentation. You will work within a tight-knit team of 5 in addition to liaising with sales and other office teams. This local, Monday-Friday role would suit an Administrator or similar looking to join a friendly team within a leading Manufacturer who offer a nice work environment and a good work life balance. The Role: Carry out general Project and Business Administration work Answer inbound calls, prepare quotations and chase up progress Ensure all paperwork is up to date Support sales, specification and other departments Work within tight-knit team of 4 The Person: Administrator or similar Looking to do project support Commutable to Gillingham Project, Administrator, Business, Support, Engineering, Manufacturing, Technical, Lighting, Office-based, Admin, Inbound, Coordinator, North West, Dorset, Gillingham, Shaftesbury, Wincanton Reference Number: BBBH26616 If you are interested in this role, click 'apply now' to forward an up-to-date copy of your CV. We are an equal opportunities employer and welcome applications from all suitable candidates. The salary advertised is a guideline for this position. The offered remuneration will be dependent on the extent of your experience, qualifications, and skill set. Ernest Gordon Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job, you accept the T&C's, Privacy Policy and Disclaimers which can be found at our website.

Training & L&D Administrator Grangemouth based fully office-based role Full Time Monday to Friday 37.5 hours per week Temp role for a minimum of 6 months strong potential for the role to be extended & may be made permanent Pay rate of 14.00 per hour + holiday pay Search Consultancy are delighted to be working exclusively with one of our Grangemouth based clients to recruit this role on an ongoing temporary basis. The successful candidate will be responsible for working closely with the Project Managers in setting up, rolling out & looking after their new training & competency system. Duties involved in this role will include: Assisting with the implementation of the client's new Training & Competency system Gathering information from internal stakeholders & partners related to project-specific training items & courses Rolling out of training courses, ensuring that staff have completed required training & feeding back of results Management of the training system, dealing with any issues as & when they arise with support from the service provider Providing support on other HR & People related duties as required or directed In order to be considered for this role your skills and experience should include: Previous experience in a Training, L&D or HR Administration role First class communication skills, both written & verbal as not only will you be dealing with staff across the business but you will also be adding well-written content to the system Excellent system skills with the ability to pick up & learn new systems & process quickly Must be super organised and be able to prioritise your workload effectively & pivot focus where it's required If this is the role for you, apply now! Please note that only applicants who have the required skills and experience detailed above will be considered for this role. Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age

Administrator (Sales) Stafford 28,000 - 35,000 + Training + Progression + Company Trips + Paid Lunches Are you a Graduate or Customer Support, Sales Support, or Administrator looking to join an innovative international Electrical testing company where you can build a long-term career in a varied commercial role? Do you want to join a business that values trust, personal responsibility, and professional development, offering the opportunity to work closely with customers and the sales team while supporting exciting projects within a collaborative international environment? On offer is a fantastic opportunity to join a growing organisation where you'll play a key role supporting customers throughout the sales process, preparing quotations, coordinating demonstrations, and ensuring the smooth day-to-day running of the commercial team. This role would suit a Graduate or Customer Support, Sales Support, Sales Administrator, or Commercial Administrator with excellent organisational and communication skills, looking to develop their career within a supportive and forward-thinking business. In this role, the successful candidate will provide commercial support to customers before and after sales, prepare quotations and tender documentation, maintain the CRM database, coordinate demonstration equipment logistics, and support the sales team with customer events and exhibitions. The Role: Supporting customers with pre and post-sales enquiries Preparing quotations and assisting with public tender submissions Maintaining the CRM database and handling commercial administration Supporting the sales team with exhibitions, customer events, and demonstration equipment logistics Office-based role with ongoing training and development opportunities Skiing trips and Travel across Europe The Person: Graduate or Customer Support, Sales Support, Sales Administration, or similar background Excellent communication and organisational skills Mathematical Skills Confident using Microsoft Office and comfortable speaking with customers Previous commercial or sales support experience (Preferred) Reference Number: BBBH26391H If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job is not quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career. Ernest Gordon Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job, you accept the T&C's, Privacy Policy and Disclaimers which can be found at our website.

Part Time Administrator working for an accountancy firm in Birmingham. This role is 4 days per week with flexible working hours to suit you. Client Details My client is an accountancy firm based in Birmingham near the city centre, looking for a Part Time Administrator. Description Managing calendars, scheduling meetings and coordinating appointments. Preparing, formatting and proofreading documents and correspondence. Handling incoming calls and emails, ensuring timely responses and follow-ups. Maintaining and organising files, records and office supplies. Supporting the team with administrative tasks and project coordination. Processing expenses and invoices accurately and promptly. Organising travel arrangements and itineraries as needed. Acting as a point of contact for internal and external stakeholders. Profile A successful Part Time Administrator should have: Strong administrative and organisational skills. Excellent attention to detail and accuracy in work. Good communication skills, both written and verbal. Proficiency in Microsoft Office, including Word, Excel, and Outlook. Ability to manage multiple tasks and prioritise effectively. A proactive approach to problem-solving and supporting the team. Can commute to Birmingham near the city centre. Job Offer Free car parking Negotiable salary Christmas shut down

Single Homeless Project have a new opportunity for a Housing Services Administrator to join our team in Camden. You will join us on a full time, permanent?basis , ?and in return, you will receive a competitive salary starting at £34,127.11 and rising incrementally to £36,947.49 per annum. We re London s leading homelessness charity and we get things done. In a city where hundreds are forced into homelessness every day, our work has never been more needed or more challenging. And we re not shying away. We re rolling up our sleeves to make change and helping over 10,000 Londoners every year. We prevent homelessness, provide safe places to live and give people the opportunity to rebuild their lives and transform their futures. And we never give up. We re here for Londoners wherever they are on their journey. We start with trust, building relationships that help people feel safe, supported, and ready to move forward. Every day, we put people first in everything we do, challenging injustice and barriers that keep people from the safety, stability and opportunity they deserve. We stand alongside people as they rebuild and shape a future that feels their own. Joining Single Homeless Project means joining a team that s bold, compassionate and determined to do better for the people we support and for each other. You ll work alongside colleagues with lived experience, in a space that s trans-inclusive, disability-friendly, and actively striving to be anti-oppressive and equitable. We re not perfect, but we re real. We listen. We learn. And we push forward, together. Because this isn t just a job. It s a chance to lead with empathy, spark change, and help build a London where no one is left behind. About the Housing Services Administrator role: Behind every well run service is someone making sure the details never get missed. As a Housing Administrator, you ll provide the reliable, responsive support that helps our accommodation services run smoothly and enables frontline teams to focus on supporting people experiencing homelessness and mental health challenges. Working across three mental health accommodation services in Camden and Barnet, you ll be a central point of support for managers and colleagues. Although you ll work behind the scenes, the people living in our services will remain at the heart of what you do; because accurate records, well managed repairs and responsive administration all contribute to residents receiving safe, consistent and high quality support. Your day to day work will be varied. You ll keep databases accurate, coordinate meetings and staff rotas, prepare reports and help services stay on top of key deadlines and compliance checks. You ll monitor rents, Housing Benefit and service charges; process invoices and petty cash; track repairs, referrals and empty rooms; check tenancy documentation; and maintain clear, accurate spreadsheets and reports. This is a role where strong administration has a visible impact. By keeping information accurate, spotting issues early and bringing order to competing priorities, you ll help create safe and effective services that residents and staff can rely on. You ll join a supportive organisation where you can strengthen your skills, take on new challenges and continue developing your career. The postholder will be expected to work across all three sites, spending part of their working time at each location. There may also be some opportunity to work from home, depending on service needs and the tasks being completed. About you: You re a natural organiser who enjoys bringing structure to busy services and making sure important details never get missed. You re confident using Microsoft Office, particularly Excel, and can turn data from spreadsheets and systems into clear, useful reports. You communicate warmly and professionally with residents, colleagues and external partners, even when priorities are moving quickly. You take ownership of your workload, balance competing deadlines and spot what needs following up before it becomes a problem. You understand that accurate, confidential and responsive administration plays a vital role in helping residents receive safe, consistent and high-quality support Our attractive benefits package includes: A salary increase after successfully completing six month's probationary period A 37.5 hour working week including flexible working hours (core hours are 10am 4pm) in non-accommodation services 25 days annual leave, increasing annually to the maximum 30 days (plus paid Bank Holidays), A contributory pension scheme: Single Homeless Project will contribute the equivalent of 5% of your annual salary Staff Health Cash Plan and discounts scheme Comprehensive and integrated training programme designed specifically to develop the skills and knowledge involved in our work Closing date: Sunday 16th August at midnight Interview date: Wednesday 26th and Thursday 27th August Online via Microsoft Teams Please note there will be a second stage interview in service for suitable candidates The advert may be closed early if applications volumes are unmanageable and suitable candidates have been identified. Therefore please submit your application as soon as possible to be considered as reserve the right to close the advert early. This post will require an Enhanced DBS check (processed by SHP) for the successful applicant. Please note applications are reviewed for AI use in application questions. Applications with insufficient/without current right to work or requiring sponsorship will not be accepted for this role. Please note applications are reviewed for AI use in application questions. Don t miss out on this great opportunity to join the Single Homeless Project team please click apply now to become our Housing Services Administrator - we'd like to hear from you! Single Homeless Project is actively committed to equal opportunities and the promotion of diversity and inclusion, in all of our services and workplaces. We are also Disability Confident Committed and are IIP Silver accredited.

Procurement Support Assistant Newbury, office-based 3 Month Fixed-Term Contract, potential to go Permanent Up to 25,000 + Training & Development + Progression Opportunities + Flexible Working + Benefits This is an excellent opportunity for a Procurement Assistant, Administrator, or detail-oriented professional to join a well-established, growing organisation in the construction and landscaping industry. You will receive ongoing training and genuine long-term progression within a collaborative team environment. Are you someone with strong numerical and organisational skills? Are you looking to build a career in procurement or join a stable business that values quality, teamwork, and professional development? This specialist contractor is widely recognised for delivering high-quality sports facilities, landscaped environments, and public realm projects across the UK. With decades of experience, the company continues to grow and deliver projects for educational institutions, commercial organisations, and community spaces nationwide. Within this role, you will support the Procurement and Contracts teams, ensuring the smooth flow of documentation and financial processes across multiple projects. You will play a key role in maintaining accuracy, supporting cost control, and contributing to successful project delivery. This is a varied position offering a mix of administrative, analytical, and coordination responsibilities. The ideal candidate will have strong attention to detail, good numerical ability, and confidence working with systems and data. Previous experience in procurement or administration is beneficial but not essential. This is a fantastic opportunity for a motivated individual to join a respected and growing business that genuinely invests in its people. The Role: Processing site delivery documentation Matching delivery tickets with supplier invoices Checking invoice costs against agreed rates and resolving discrepancies Supporting the creation of project handover manuals Maintaining hired-in plant trackers and records Working closely with the Procurement and Contracts teams to support project delivery The Person: Procurement Assistant / Administrator / Office Support background Strong numerical and analytical skills High level of accuracy and attention to detail Confident using computer systems and databases Reference Number: BBBH(phone number removed) To apply for this role or to be considered for further opportunities, please click "Apply Now" or contact Rise Technical Recruitment. Rise Technical Recruitment Ltd acts an employment agency for permanent roles and an employment business for temporary roles. The salary advertised is the bracket available for this position. The actual salary paid will be dependent on your level of experience, qualifications and skill set and will be decided by our client, the employer. Rise are not responsible or liable for any hiring decisions made by the end client. We are an equal opportunities company and welcome applications from all suitable candidates.