Job Title: Workplace Services Receptionist/Coordinator Job Objectives and Responsibilities This role forms part of the Workplace Services support model to enhance and improve the overall customer experience, drive consistency and quality of day-to-day services, and ensure that each individual business unit and floor is operationally ready. The Workplace Coordinator will support the Regional Workplace Services Manager, working collaboratively to engage with occupants of the demised areas, build positive relationships, ensure effective interactions, and provide timely resolution for all issues raised. This is a multi-functional role and may include support in areas such as front of house activities, hospitality, reception assistance, mail, couriers, printing, binding, on-site filing, archive services, logistics, compliance and other operational activities. The role may also include basic maintenance tasks, such as the completion of non-technical planned preventative maintenance (PPM) activities. Main Duties This role profile is a guide to the work you will initially be required to undertake. It may be amended from time to time to reflect changing business requirements, and you may be required to undertake other duties as requested by your manager. It does not form part of your contract of employment. Core responsibilities include, but are not limited to: Continuously monitor the condition of the demised areas and proactively address identified issues. Continuously monitor the condition of common areas and proactively address identified issues. Report building fabric, environmental or mechanical/electrical issues directly to the Helpdesk. Liaise regularly with the Helpdesk to ensure prompt issue resolution and proactively manage customer expectations. Manage on-floor storage, including key control. Maintain and manage signage. Reset meeting rooms and multifunction rooms following use, ensuring stationery is replenished and whiteboards/glass boards are clean. Support the Paper initiative and storage reduction programmes by providing scanning and archiving services. Ensure photocopier areas remain stocked, tidy and operational. Manage document services including secure printing, consumables ordering, scanning, filing, courier and mail requests. Ensure stationery points remain fully stocked and unused items are recycled back into circulation. Maintain high standards of cleanliness across floor areas through regular liaison with the Housekeeping team. Ensure consumables, including IT peripherals, are available at all times. Monitor and manage waste streams, including confidential waste, liaising with service providers where necessary. Deliver an excellent customer experience by taking ownership of requests through to completion and keeping customers informed throughout. Assist with the collation of monthly management information. Support space utilisation reporting and space management checks. Maintain positive relationships with key customers and escalate issues where appropriate. Coordinate building services and facilities with service partners. Liaise with contractors and landlords' agents regarding repairs and maintenance. Support IT colleagues in the delivery of IT services where required. Assist with Health and Safety compliance, including maintaining risk assessments, method statements, insurance certificates and associated compliance documentation. Ensure effective stock control processes are maintained. Support compliance with ISO accreditations. Assist with Business Continuity planning, testing and maintenance of emergency contacts and key holder information. Provide general support to the management team as required. Adhere to contractual KPIs, SLAs and office Standard Operating Procedures (SOPs). Attend all required training. Person Specification The post holder's main task will be the delivery of all the tasks outlined above and have hands on involvement in most issues relating to operation of a commercial office environment. Additionally the following skills would be preferable: Flexibility is essential to suit the needs and working practices of the department and its internal clients. Place client service and team-working high on list of attributes and values. Capable of operating as a member of a team and work unsupervised. Ability to organise and prioritise workloads, together with the ability to handle deadlines and respond well under pressure. Sound decision-making capabilities. Takes pride in personal appearance and hygiene. Good administration and organisational skills. Helpful and willing "can do" attitude. Strong Communication skills - Proven ability to communicate effectively with a wide range of customers and service personnel at a variety of levels to achieve results including good written communication IT skills - PC literacy skills and ability to learn internal IT systems Customer Service, client focused - Strong customer services skills and customer service experience Problem solving - Ability to "think outside the box" when faced with issues Planning and Organising Results and Quality Focused Relationship building Self-Motivated - Proven to be self-motivated and work under pressure from conflicting deadlines Continuous Improvement - Proven willingness to learn new skill
Aug 15, 2026
Full time
Job Title: Workplace Services Receptionist/Coordinator Job Objectives and Responsibilities This role forms part of the Workplace Services support model to enhance and improve the overall customer experience, drive consistency and quality of day-to-day services, and ensure that each individual business unit and floor is operationally ready. The Workplace Coordinator will support the Regional Workplace Services Manager, working collaboratively to engage with occupants of the demised areas, build positive relationships, ensure effective interactions, and provide timely resolution for all issues raised. This is a multi-functional role and may include support in areas such as front of house activities, hospitality, reception assistance, mail, couriers, printing, binding, on-site filing, archive services, logistics, compliance and other operational activities. The role may also include basic maintenance tasks, such as the completion of non-technical planned preventative maintenance (PPM) activities. Main Duties This role profile is a guide to the work you will initially be required to undertake. It may be amended from time to time to reflect changing business requirements, and you may be required to undertake other duties as requested by your manager. It does not form part of your contract of employment. Core responsibilities include, but are not limited to: Continuously monitor the condition of the demised areas and proactively address identified issues. Continuously monitor the condition of common areas and proactively address identified issues. Report building fabric, environmental or mechanical/electrical issues directly to the Helpdesk. Liaise regularly with the Helpdesk to ensure prompt issue resolution and proactively manage customer expectations. Manage on-floor storage, including key control. Maintain and manage signage. Reset meeting rooms and multifunction rooms following use, ensuring stationery is replenished and whiteboards/glass boards are clean. Support the Paper initiative and storage reduction programmes by providing scanning and archiving services. Ensure photocopier areas remain stocked, tidy and operational. Manage document services including secure printing, consumables ordering, scanning, filing, courier and mail requests. Ensure stationery points remain fully stocked and unused items are recycled back into circulation. Maintain high standards of cleanliness across floor areas through regular liaison with the Housekeeping team. Ensure consumables, including IT peripherals, are available at all times. Monitor and manage waste streams, including confidential waste, liaising with service providers where necessary. Deliver an excellent customer experience by taking ownership of requests through to completion and keeping customers informed throughout. Assist with the collation of monthly management information. Support space utilisation reporting and space management checks. Maintain positive relationships with key customers and escalate issues where appropriate. Coordinate building services and facilities with service partners. Liaise with contractors and landlords' agents regarding repairs and maintenance. Support IT colleagues in the delivery of IT services where required. Assist with Health and Safety compliance, including maintaining risk assessments, method statements, insurance certificates and associated compliance documentation. Ensure effective stock control processes are maintained. Support compliance with ISO accreditations. Assist with Business Continuity planning, testing and maintenance of emergency contacts and key holder information. Provide general support to the management team as required. Adhere to contractual KPIs, SLAs and office Standard Operating Procedures (SOPs). Attend all required training. Person Specification The post holder's main task will be the delivery of all the tasks outlined above and have hands on involvement in most issues relating to operation of a commercial office environment. Additionally the following skills would be preferable: Flexibility is essential to suit the needs and working practices of the department and its internal clients. Place client service and team-working high on list of attributes and values. Capable of operating as a member of a team and work unsupervised. Ability to organise and prioritise workloads, together with the ability to handle deadlines and respond well under pressure. Sound decision-making capabilities. Takes pride in personal appearance and hygiene. Good administration and organisational skills. Helpful and willing "can do" attitude. Strong Communication skills - Proven ability to communicate effectively with a wide range of customers and service personnel at a variety of levels to achieve results including good written communication IT skills - PC literacy skills and ability to learn internal IT systems Customer Service, client focused - Strong customer services skills and customer service experience Problem solving - Ability to "think outside the box" when faced with issues Planning and Organising Results and Quality Focused Relationship building Self-Motivated - Proven to be self-motivated and work under pressure from conflicting deadlines Continuous Improvement - Proven willingness to learn new skill
Office Coordinator / Receptionist Full-time - Office-based across Central London & Weybridge This position will be split across both offices, roughly 3 days per week in Weybridge and 2 days per week in London. Please note there may also be occasions where full-week cover is required at one site due to holidays or business needs (for example, a full week in London or a full week in Weybridge). Monday to Friday 8:30am 5:30pm (1-hour lunch) Competitive salary + discretionary bonus + excellent benefits Salary: £25,000 per annum Are you looking for a true career opportunity where no two days are the same? Do you enjoy meeting people, staying organised, and being at the heart of a busy office environment? An exciting opportunity has arisen for an enthusiastic and professional Receptionist & Office Administrator to join a highly respected professional services business with offices in both Central London and Weybridge . This is the perfect entry-level opportunity for someone looking to develop a long-term career within a corporate environment, gaining hands-on experience across front-of-house, administration, office coordination, and client service . ️ Please note: This role is based across two office locations, so applicants must be able to travel to both Central London and Weybridge regularly. The Opportunity This is a busy, varied and people-focused role where you will become the face of the business and an integral part of day-to-day operations. You will meet and greet clients, ensure the offices run smoothly, and support a range of administration tasks across both sites. You ll gain exposure to multiple areas of the business while working closely with senior leaders and internal teams making this an ideal role for someone wanting to grow professionally. Key Responsibilities Front of House & Client Experience Welcoming clients and visitors in a warm, polished and professional manner Managing reception areas and ensuring meeting rooms are always presentation-ready Preparing refreshments and arranging catering for meetings Handling incoming calls and directing enquiries efficiently Managing visitor access, deliveries and contractors Creating an exceptional first impression for all guests Administration & Office Support Managing post, couriers, scanning and distributing documents Monitoring shared inboxes and responding to queries Supporting teams with general administration, printing and presentations Assisting with office supplies, facilities and supplier coordination Helping organise internal meetings and events Data & Systems Support Updating internal systems and CRM records accurately Supporting user access and internal databases Assisting with data entry and administrative projects About You This role would suit someone early in their career who is eager to learn, hardworking and confident dealing with people. You may have experience in hospitality, retail, customer service, reception, or administration attitude and professionalism are just as important as experience. What We re Looking For Strong communication and people skills Friendly, polished and professional manner Excellent organisation and attention to detail Positive, can-do attitude Confident using Microsoft Office / computer systems Ability to multitask and stay calm under pressure Reliable and punctual Able to commute to both Central London and Weybridge What s on Offer Excellent entry point into a professional office career Competitive salary + bonus Fantastic benefits package Supportive and welcoming team culture Career progression and development opportunities Exposure to a highly successful business environment This is a brilliant opportunity for someone looking to take the next step into a professional career where they can learn, grow, and become a key part of a successful business.
Aug 14, 2026
Full time
Office Coordinator / Receptionist Full-time - Office-based across Central London & Weybridge This position will be split across both offices, roughly 3 days per week in Weybridge and 2 days per week in London. Please note there may also be occasions where full-week cover is required at one site due to holidays or business needs (for example, a full week in London or a full week in Weybridge). Monday to Friday 8:30am 5:30pm (1-hour lunch) Competitive salary + discretionary bonus + excellent benefits Salary: £25,000 per annum Are you looking for a true career opportunity where no two days are the same? Do you enjoy meeting people, staying organised, and being at the heart of a busy office environment? An exciting opportunity has arisen for an enthusiastic and professional Receptionist & Office Administrator to join a highly respected professional services business with offices in both Central London and Weybridge . This is the perfect entry-level opportunity for someone looking to develop a long-term career within a corporate environment, gaining hands-on experience across front-of-house, administration, office coordination, and client service . ️ Please note: This role is based across two office locations, so applicants must be able to travel to both Central London and Weybridge regularly. The Opportunity This is a busy, varied and people-focused role where you will become the face of the business and an integral part of day-to-day operations. You will meet and greet clients, ensure the offices run smoothly, and support a range of administration tasks across both sites. You ll gain exposure to multiple areas of the business while working closely with senior leaders and internal teams making this an ideal role for someone wanting to grow professionally. Key Responsibilities Front of House & Client Experience Welcoming clients and visitors in a warm, polished and professional manner Managing reception areas and ensuring meeting rooms are always presentation-ready Preparing refreshments and arranging catering for meetings Handling incoming calls and directing enquiries efficiently Managing visitor access, deliveries and contractors Creating an exceptional first impression for all guests Administration & Office Support Managing post, couriers, scanning and distributing documents Monitoring shared inboxes and responding to queries Supporting teams with general administration, printing and presentations Assisting with office supplies, facilities and supplier coordination Helping organise internal meetings and events Data & Systems Support Updating internal systems and CRM records accurately Supporting user access and internal databases Assisting with data entry and administrative projects About You This role would suit someone early in their career who is eager to learn, hardworking and confident dealing with people. You may have experience in hospitality, retail, customer service, reception, or administration attitude and professionalism are just as important as experience. What We re Looking For Strong communication and people skills Friendly, polished and professional manner Excellent organisation and attention to detail Positive, can-do attitude Confident using Microsoft Office / computer systems Ability to multitask and stay calm under pressure Reliable and punctual Able to commute to both Central London and Weybridge What s on Offer Excellent entry point into a professional office career Competitive salary + bonus Fantastic benefits package Supportive and welcoming team culture Career progression and development opportunities Exposure to a highly successful business environment This is a brilliant opportunity for someone looking to take the next step into a professional career where they can learn, grow, and become a key part of a successful business.
Main Purpose of Role: To support the smooth day-to-day running of our Chester office by delivering a professional, welcoming and efficient experience for employees, customers, visitors and suppliers. Acting as the first point of contact for the business, this varied role combines reception, administration, facilities coordination and basic IT support responsibilities, ensuring the office operates effectively while providing outstanding organisational and administrative support across multiple departments. Key Responsibilities: Office Administration & Operations Support Act as the first point of contact for visitors, customers and contractors. Welcome visitors, answer the doorbell and provide a professional and friendly reception service. Coordinate visitor visits, meeting room bookings and refreshments as required. Manage inventory and restock office supplies, food deliveries, and cleaning materials. Organise travel and accommodation bookings for employees and sales meetings. Manage incoming and outgoing post and courier services which include arranging the dispatch of consumables and materials to customers as well as manage employee clothing and PPE requests. Support general office administration and maintain an organised office environment. Coordinate onboarding arrangements and inductions for new employees. Building & Facilities Maintenance Monitor standard facility systems (HVAC, lighting, plumbing) and report major issues to senior management. Coordinate with external contractors, cleaners, and technicians for repairs and routine service appointments Conduct daily walk-throughs of the premises to identify maintenance issues, repairs, or tidiness needs. Health & Safety (H&S) Compliance Perform regular, scheduled safety checks (e.g., fire extinguisher inspections, first aid box inventory, emergency light testing). Keep emergency exit routes, hallways, and common areas clear of hazards. IT Support Arrange IT equipment for new starters and existing employees as required. Assist with basic IT setup and troubleshooting where appropriate. Escalate technical issues to the IT Support team and liaise with them to ensure resolution. Support the management and tracking of company IT equipment. Skills & Experience Previous experience in an office administration, coordination or receptionist role. Excellent organisational and multitasking skills. Strong communication and interpersonal skills. Confidence using Microsoft Office applications and troubleshooting basic IT issues. Ability to work independently and use initiative. Professional, approachable and customer-focused manner. Strong attention to detail and accuracy. Personal Attributes Warm, welcoming and approachable. Highly organised and proactive. Reliable and professional. Adaptable and willing to support a variety of business needs. Confident interacting with people at all levels. Enjoys building positive relationships and helping others. IT confident and comfortable supporting colleagues with basic technology queries Enhanced Benefits Annual leave entitlement starting at 23 days plus bank holiday, increasing with length of service up to 28 days plus bank holidays Matched Pension Scheme Life Assurance (4 times basic salary) BUPA healthcare and Dental Plan Long Service Awards at 5, 10, 15, 20 and 30 years Enhanced Family Leave
Aug 12, 2026
Full time
Main Purpose of Role: To support the smooth day-to-day running of our Chester office by delivering a professional, welcoming and efficient experience for employees, customers, visitors and suppliers. Acting as the first point of contact for the business, this varied role combines reception, administration, facilities coordination and basic IT support responsibilities, ensuring the office operates effectively while providing outstanding organisational and administrative support across multiple departments. Key Responsibilities: Office Administration & Operations Support Act as the first point of contact for visitors, customers and contractors. Welcome visitors, answer the doorbell and provide a professional and friendly reception service. Coordinate visitor visits, meeting room bookings and refreshments as required. Manage inventory and restock office supplies, food deliveries, and cleaning materials. Organise travel and accommodation bookings for employees and sales meetings. Manage incoming and outgoing post and courier services which include arranging the dispatch of consumables and materials to customers as well as manage employee clothing and PPE requests. Support general office administration and maintain an organised office environment. Coordinate onboarding arrangements and inductions for new employees. Building & Facilities Maintenance Monitor standard facility systems (HVAC, lighting, plumbing) and report major issues to senior management. Coordinate with external contractors, cleaners, and technicians for repairs and routine service appointments Conduct daily walk-throughs of the premises to identify maintenance issues, repairs, or tidiness needs. Health & Safety (H&S) Compliance Perform regular, scheduled safety checks (e.g., fire extinguisher inspections, first aid box inventory, emergency light testing). Keep emergency exit routes, hallways, and common areas clear of hazards. IT Support Arrange IT equipment for new starters and existing employees as required. Assist with basic IT setup and troubleshooting where appropriate. Escalate technical issues to the IT Support team and liaise with them to ensure resolution. Support the management and tracking of company IT equipment. Skills & Experience Previous experience in an office administration, coordination or receptionist role. Excellent organisational and multitasking skills. Strong communication and interpersonal skills. Confidence using Microsoft Office applications and troubleshooting basic IT issues. Ability to work independently and use initiative. Professional, approachable and customer-focused manner. Strong attention to detail and accuracy. Personal Attributes Warm, welcoming and approachable. Highly organised and proactive. Reliable and professional. Adaptable and willing to support a variety of business needs. Confident interacting with people at all levels. Enjoys building positive relationships and helping others. IT confident and comfortable supporting colleagues with basic technology queries Enhanced Benefits Annual leave entitlement starting at 23 days plus bank holiday, increasing with length of service up to 28 days plus bank holidays Matched Pension Scheme Life Assurance (4 times basic salary) BUPA healthcare and Dental Plan Long Service Awards at 5, 10, 15, 20 and 30 years Enhanced Family Leave
Senior Facilities Coordinator Manchester City centre Permanent Fully office based 30,000 - 34,500 Are you a proactive leader with a passion for delivering exceptional office and facilities management services? Our client, a leading law firm, is searching for an office coordinator to join their vibrant team in Manchester city centre! What You'll Do: As the Senior Facilities Coordinator , you will play a vital role in overseeing facilities coordination including document management and managing a team of facilities coordinators . Your responsibilities will include: Building Relationships: Support the Facilities Manager in nurturing strong partnerships with key stakeholders, end users, and service providers. Service Quality: Assist in developing and implementing improvements to contracted services, ensuring they reflect best practices in facilities management. Team Leadership: Lead and motivate a dedicated team of Facilities Coordinators and a Receptionist, ensuring high-quality service delivery and performance. Quality Monitoring: Oversee service provider performance and compliance with quality management systems, ensuring standards are met and exceeded. Key Responsibilities Include: Ensuring the front of house service delivers excellent customer service at all times Assisting with administration including travel bookings Document management Working closely with a range of contractor and suppliers Managing AV equipment and ensuring smooth operations. Overseeing building maintenance, including minor repairs and upkeep. Ensuring cleanliness and hygiene across all common areas. Facilitating business continuity and effective waste management. Supervising health and safety compliance and emergency procedures. Managing office supplies, stationery, and equipment maintenance. What We're Looking For: To thrive in this role, you should possess: Experience: At least 2 years in a similar role, with experience in administration, facilities and team supervision. Skills: Strong customer service skills, excellent organisational abilities, and proficiency in using MS Office (Word, Excel, Outlook). Attitude: A customer-focused, "can-do" mindset, with an approachable and cheerful demeanour. If you're ready to take on this exciting challenge and contribute to a thriving workplace, we want to hear from you! Apply today to become a key player in our client's facilities management team. To Apply: Please send your CV to (url removed) or call (phone number removed). Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Aug 12, 2026
Full time
Senior Facilities Coordinator Manchester City centre Permanent Fully office based 30,000 - 34,500 Are you a proactive leader with a passion for delivering exceptional office and facilities management services? Our client, a leading law firm, is searching for an office coordinator to join their vibrant team in Manchester city centre! What You'll Do: As the Senior Facilities Coordinator , you will play a vital role in overseeing facilities coordination including document management and managing a team of facilities coordinators . Your responsibilities will include: Building Relationships: Support the Facilities Manager in nurturing strong partnerships with key stakeholders, end users, and service providers. Service Quality: Assist in developing and implementing improvements to contracted services, ensuring they reflect best practices in facilities management. Team Leadership: Lead and motivate a dedicated team of Facilities Coordinators and a Receptionist, ensuring high-quality service delivery and performance. Quality Monitoring: Oversee service provider performance and compliance with quality management systems, ensuring standards are met and exceeded. Key Responsibilities Include: Ensuring the front of house service delivers excellent customer service at all times Assisting with administration including travel bookings Document management Working closely with a range of contractor and suppliers Managing AV equipment and ensuring smooth operations. Overseeing building maintenance, including minor repairs and upkeep. Ensuring cleanliness and hygiene across all common areas. Facilitating business continuity and effective waste management. Supervising health and safety compliance and emergency procedures. Managing office supplies, stationery, and equipment maintenance. What We're Looking For: To thrive in this role, you should possess: Experience: At least 2 years in a similar role, with experience in administration, facilities and team supervision. Skills: Strong customer service skills, excellent organisational abilities, and proficiency in using MS Office (Word, Excel, Outlook). Attitude: A customer-focused, "can-do" mindset, with an approachable and cheerful demeanour. If you're ready to take on this exciting challenge and contribute to a thriving workplace, we want to hear from you! Apply today to become a key player in our client's facilities management team. To Apply: Please send your CV to (url removed) or call (phone number removed). Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Front of House & Workplace Coordinator Location: Victoria, London Pay Rate: £22.00 per hour Working Hours: Monday Thursday, 9:00am 5:00pm Friday, 9:00am 3:00pm Contract Length - 27th of August to the 17th of September Be the Face of a Professional Workplace We're looking for an experienced and personable Front of House & Workplace Coordinator to join a busy corporate office in the heart of Victoria, London. This is an excellent opportunity for someone who enjoys delivering exceptional customer service while ensuring the smooth day-to-day running of a professional workplace. As the first point of contact for visitors, clients and colleagues, you'll play a key role in creating a welcoming environment and supporting the wider business. No two days are the same, making this an ideal role for someone who is organised, proactive and thrives in a fast-paced office environment. Key Responsibilities Front of House Welcome visitors, clients and colleagues with a professional and friendly approach. Manage the reception area, ensuring it is always presentable and well organised. Handle incoming calls, emails and general enquiries. Manage visitor access and ensure a positive front-of-house experience. Workplace Coordination Manage the office hot desk booking process. Coordinate meeting room bookings and ensure rooms are prepared for use. Support colleagues with workplace and office-related requests. Help maintain an efficient and well-organised working environment. Facilities Support Report maintenance and building issues to the facilities management team and monitor progress. Liaise with building management to ensure workplace issues are resolved promptly. Assist with general office administration and workplace coordination. Business Support Respond to requests from the Senior Leadership Team in a professional and timely manner. Provide day-to-day administrative support where required. Assist with office events, meetings and internal activities. Health & Safety Act as a designated First Aider. Act as a Fire Marshal, supporting workplace safety and emergency procedures. Promote a safe and compliant working environment. About You You'll be a confident and professional individual with excellent communication skills and a passion for delivering outstanding customer service. You'll also have: Previous experience in a Receptionist, Front of House or Workplace Coordinator role. Excellent organisational skills with the ability to manage multiple priorities. Experience managing meeting room and workspace bookings. A proactive approach and strong attention to detail. Confidence communicating with colleagues, visitors and senior stakeholders. Good IT skills, including Microsoft Office. First Aid and Fire Marshal certification, or a willingness to undertake training. What's on Offer £22.00 per hour Monday to Thursday: 9:00am 5:00pm Friday: 9:00am 3:00pm Convenient Victoria, London location. A varied role where you'll be at the heart of a busy, professional workplace. Supportive team environment with the opportunity to make a real impact. If you're an organised, customer-focused professional who enjoys creating a welcoming workplace and keeping everything running smoothly, we'd love to hear from you.
Aug 11, 2026
Contractor
Front of House & Workplace Coordinator Location: Victoria, London Pay Rate: £22.00 per hour Working Hours: Monday Thursday, 9:00am 5:00pm Friday, 9:00am 3:00pm Contract Length - 27th of August to the 17th of September Be the Face of a Professional Workplace We're looking for an experienced and personable Front of House & Workplace Coordinator to join a busy corporate office in the heart of Victoria, London. This is an excellent opportunity for someone who enjoys delivering exceptional customer service while ensuring the smooth day-to-day running of a professional workplace. As the first point of contact for visitors, clients and colleagues, you'll play a key role in creating a welcoming environment and supporting the wider business. No two days are the same, making this an ideal role for someone who is organised, proactive and thrives in a fast-paced office environment. Key Responsibilities Front of House Welcome visitors, clients and colleagues with a professional and friendly approach. Manage the reception area, ensuring it is always presentable and well organised. Handle incoming calls, emails and general enquiries. Manage visitor access and ensure a positive front-of-house experience. Workplace Coordination Manage the office hot desk booking process. Coordinate meeting room bookings and ensure rooms are prepared for use. Support colleagues with workplace and office-related requests. Help maintain an efficient and well-organised working environment. Facilities Support Report maintenance and building issues to the facilities management team and monitor progress. Liaise with building management to ensure workplace issues are resolved promptly. Assist with general office administration and workplace coordination. Business Support Respond to requests from the Senior Leadership Team in a professional and timely manner. Provide day-to-day administrative support where required. Assist with office events, meetings and internal activities. Health & Safety Act as a designated First Aider. Act as a Fire Marshal, supporting workplace safety and emergency procedures. Promote a safe and compliant working environment. About You You'll be a confident and professional individual with excellent communication skills and a passion for delivering outstanding customer service. You'll also have: Previous experience in a Receptionist, Front of House or Workplace Coordinator role. Excellent organisational skills with the ability to manage multiple priorities. Experience managing meeting room and workspace bookings. A proactive approach and strong attention to detail. Confidence communicating with colleagues, visitors and senior stakeholders. Good IT skills, including Microsoft Office. First Aid and Fire Marshal certification, or a willingness to undertake training. What's on Offer £22.00 per hour Monday to Thursday: 9:00am 5:00pm Friday: 9:00am 3:00pm Convenient Victoria, London location. A varied role where you'll be at the heart of a busy, professional workplace. Supportive team environment with the opportunity to make a real impact. If you're an organised, customer-focused professional who enjoys creating a welcoming workplace and keeping everything running smoothly, we'd love to hear from you.
