The Role and the Department The Computing and Information Services (CIS) has an annual operational budget in excess of £12m, multi-million pound programmes of change within year, and approximately 185 staff. The Senior Leadership Team report directly to the Chief Information Officer (CIO) with the following portfolios: Strategy and Change; Operations; Information Systems, and Cyber Security. CIS work with departments across the university to provide academic, teaching and administrative services that underpin the day-to-day activities of the whole organisation. Details of the Digital Strategy and ongoing work can be found at CIS is a friendly, but demanding department, where much is expected and can be achieved by competent, self-motivated individuals who work well in teams. The department works in a hybrid capacity depending on the job role and individual personal requirements. This role will support the delivery of audiovisual (AV) installations across the university working collaboratively with CIS teams, internal university teams and with external partners. Many schemes are initiated through Estates and Facilities projects and programmes, the annual Teaching & Learning Space refresh or ad-hock department/user requests. The successful candidate will be the named AV lead for specific allocated projects, upgrades & maintenance where you will be expected to coordinate the requirements gathering, design, planning, installation, configuration, commissioning and handover of AV infrastructure and associated services. A focus on attention to detail to produce high quality documentation to support clear project briefs, commissioning, handover and transition into service, is essential. Input into the AV Team documentation, policies, procedures and close working with the AV Team, who deliver the AV Service, is also essential. The post holder will be competent in AV systems and services with experience and knowledge of a variety of hardware and software, coupled with skills in project management, vendor engagement and stakeholder relations. The base location for this role is the AV offices on the Lower Mountjoy site with opportunities for working from home through a hybrid working patten. Further information about the role and the responsibilities is at the bottom of this job description.
Apr 02, 2026
Full time
The Role and the Department The Computing and Information Services (CIS) has an annual operational budget in excess of £12m, multi-million pound programmes of change within year, and approximately 185 staff. The Senior Leadership Team report directly to the Chief Information Officer (CIO) with the following portfolios: Strategy and Change; Operations; Information Systems, and Cyber Security. CIS work with departments across the university to provide academic, teaching and administrative services that underpin the day-to-day activities of the whole organisation. Details of the Digital Strategy and ongoing work can be found at CIS is a friendly, but demanding department, where much is expected and can be achieved by competent, self-motivated individuals who work well in teams. The department works in a hybrid capacity depending on the job role and individual personal requirements. This role will support the delivery of audiovisual (AV) installations across the university working collaboratively with CIS teams, internal university teams and with external partners. Many schemes are initiated through Estates and Facilities projects and programmes, the annual Teaching & Learning Space refresh or ad-hock department/user requests. The successful candidate will be the named AV lead for specific allocated projects, upgrades & maintenance where you will be expected to coordinate the requirements gathering, design, planning, installation, configuration, commissioning and handover of AV infrastructure and associated services. A focus on attention to detail to produce high quality documentation to support clear project briefs, commissioning, handover and transition into service, is essential. Input into the AV Team documentation, policies, procedures and close working with the AV Team, who deliver the AV Service, is also essential. The post holder will be competent in AV systems and services with experience and knowledge of a variety of hardware and software, coupled with skills in project management, vendor engagement and stakeholder relations. The base location for this role is the AV offices on the Lower Mountjoy site with opportunities for working from home through a hybrid working patten. Further information about the role and the responsibilities is at the bottom of this job description.
Your new company An exciting, fast-scaling digital solutions business is searching for a commercially minded, strategic Chief Financial Officer to join its leadership team and shape the next phase of growth. The organisation is experiencing strong demand for its services and is now building the financial infrastructure required to scale confidently and sustainably.This is a rare opportunity to become a key senior leader within a business entering a pivotal period of expansion, product evolution and market acceleration. Your New Role As CFO, you will act as the strategic financial partner to the CEO and Board, owning the end-to-end financial strategy and operations. You will build a scalable finance function, drive performance across the organisation, and ensure the business is prepared for future fundraising or strategic events. Leading and scaling the finance function with robust processes, systems and controls Managing budgeting, forecasting, scenario modelling and long-range planning Partnering with sales, product and operations to optimise pricing, margins and profitability Preparing the business for potential fundraising and investor scrutiny Overseeing cash flow, capital allocation and financial risk management Delivering clear, insight-led board reporting and recommendations Developing a high performing finance team to support growth What You'll Need to Succeed Experience as a CFO or Finance Director within tech, SaaS, digital or high-growth environments A proven track record of scaling finance functions and improving financial performance Strong commercial acumen with the ability to influence cross-functional decision-making Deep experience in forecasting, pricing, FP&A, cash management and investor reporting Confidence presenting to senior stakeholders and boards A proactive, adaptable mindset suited to a founder-led, fast-moving culture. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Apr 01, 2026
Full time
Your new company An exciting, fast-scaling digital solutions business is searching for a commercially minded, strategic Chief Financial Officer to join its leadership team and shape the next phase of growth. The organisation is experiencing strong demand for its services and is now building the financial infrastructure required to scale confidently and sustainably.This is a rare opportunity to become a key senior leader within a business entering a pivotal period of expansion, product evolution and market acceleration. Your New Role As CFO, you will act as the strategic financial partner to the CEO and Board, owning the end-to-end financial strategy and operations. You will build a scalable finance function, drive performance across the organisation, and ensure the business is prepared for future fundraising or strategic events. Leading and scaling the finance function with robust processes, systems and controls Managing budgeting, forecasting, scenario modelling and long-range planning Partnering with sales, product and operations to optimise pricing, margins and profitability Preparing the business for potential fundraising and investor scrutiny Overseeing cash flow, capital allocation and financial risk management Delivering clear, insight-led board reporting and recommendations Developing a high performing finance team to support growth What You'll Need to Succeed Experience as a CFO or Finance Director within tech, SaaS, digital or high-growth environments A proven track record of scaling finance functions and improving financial performance Strong commercial acumen with the ability to influence cross-functional decision-making Deep experience in forecasting, pricing, FP&A, cash management and investor reporting Confidence presenting to senior stakeholders and boards A proactive, adaptable mindset suited to a founder-led, fast-moving culture. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Description Location: London Hybrid working: All Starling colleagues spend a minimum of 10 days per month in the office with flexibility to work the rest from home. Reporting to: Chief of Staff to the COO Closing date: Monday 23rd March, 12pm About Starling At Starling, we are on a mission to provide people with a fairer, smarter, and more human alternative to traditional banks. We are building a leading digital bank, driven by fast technology, fair service, and honest values. Our vision is to create a banking industry that serves everyone, which we accomplish by developing best-in-class proprietary technology, offering an exceptional customer experience, and establishing a strong, sustainable business. Our five core values - Listen, Keep It Simple, Do The Right Thing, Own It, and Aim for Greatness - are at the heart of everything we do, guiding our strategy and shaping our culture. We're a branchless, largely paperless bank, committed to responsible banking, sustainability, and fostering an inclusive environment where everyone can thrive. Hybrid working: All Starling colleagues spend a minimum of 10 days per month in the office with flexibility to work the rest from home. The Opportunity: We are seeking a hands-on, delivery-focused Project Manager to lead two critical initiatives: the completion of the organisation's Data Control Library and the delivery of a comprehensive Data Retention Programme. This role is accountable for translating data strategy and regulatory expectations into practical, executable outcomes across the business. You will work closely with senior stakeholders across technology, risk, compliance, and operations to ensure data is retained, managed, and securely deleted in line with legal, regulatory, and business requirements. Success in this role requires strong project delivery capability, deep understanding of the data lifecycle, and the ability to influence and mobilise teams without direct authority. Key Responsibilities: Lead and deliver a structured, end-to-end Data Retention Programme, including the identification and remediation of over-retained data. Translate high-level data strategy and regulatory requirements into clear, actionable plans for operational teams. Work closely with the Data Protection Officer (DPO), Deputy CIO, and other senior stakeholders to clarify data ownership, accountability, and governance. Identify and support Data Owners across the organisation, ensuring they understand their GDPR and data retention obligations. Own the delivery of the Data Control Library, ensuring controls are validated, risk-mapped, clearly documented, and embedded into business-as-usual processes. Identify control gaps or failures, and partner with technology and business owners to develop Remediation Plans with clear timelines. Quantify and report on the Residual Risk remaining when controls are found to be ineffective or missing. Partner with Second Line of Defence (2LoD) teams to align on expectations, controls, and training requirements. Establish and maintain effective project governance. Drive delivery momentum, proactively resolving any blockers to ensure timelines are met. Ensure the business is equipped to manage data retention and controls independently once the programme concludes Requirements Behaviours & Competencies: Strong influencing skills, with the ability to secure engagement and commitment without formal authority. Outcome-focused with an ability to see the problems through to resolution with minimal supervision. Comfortable navigating ambiguity and maintaining momentum through complex challenges. Able to translate between regulatory, technical, and operational perspectives. Confident presenting to senior leaders while also working "in the weeds" with data owners and delivery teams. Anticipates risks and issues early and acts decisively to address them. Skills & Experience: Experience implementing or coordinating data retention schedules and data cleanup initiatives. Proven experience delivering complex, cross-functional programmes end-to-end. Strong command of structured project management methodologies and ability to apply them flexibly in practice. Practical understanding of the full data lifecycle and data governance concepts Ability to interpret complex regulatory requirements and convert them into simple, actionable business processes. Experience working in regulated environments (e.g. financial services, fintech, or similar). Experience in identifying and improving controls Benefits Why Join Starling? Make an Impact: Work on projects that directly shape the future of banking and improve the financial lives of our customers. Starling is technology-led, and you'll have the freedom to accomplish your goals in innovative ways. Culture of Excellence: Be part of a collaborative, empowered, and forward-thinking team. We encourage experimentation, ownership, and a relentless focus on "doing the right thing." Growth and Development: We are committed to your professional growth, offering opportunities to learn new technologies, take on new challenges, and own interesting things from day one. A Bank That Cares: We're a Living Wage employer, committed to flexible working, and dedicated to creating a fair, open, and safe working environment with compassion and inclusion at its core. Comprehensive Benefits: We offer a competitive salary and a comprehensive benefits package, including: Company-enhanced salary sacrifice pension scheme (7% employer contribution) Private Medical Insurance with Vitality including mental health support and cancer care. Partner benefits include discounts with Waitrose, Mr&Mrs Smith and Peloton. 25 days holiday (plus take your public holiday allowance whenever works best for you) An extra day's holiday for your birthday Life Insurance at 4x your salary. 16 hours of paid volunteering time a year. Ability to buy or sell annual leave. Generous family-friendly policies. Annual leave is increased with length of service, and you can choose to buy or sell up to five extra days off Incentivised refer a friend scheme Perkbox membership giving access to retail discounts, a wellness platform for physical and mental health, and weekly free and boosted perks Access to initiatives like Cycle to Work, Salary Sacrificed Gym partnerships and Electric Vehicle (EV) leasingOur Commitment to Equality Starling Bank is an equal opportunity employer, and we're proud of our ongoing efforts to foster diversity & inclusion in the workplace. Individuals seeking employment at Starling Bank are considered without regard to race, religion, national origin, age, sex, gender, gender identity, gender expression, sexual orientation, marital status, medical condition, ancestry, physical or mental disability, military or veteran status, or any other characteristic protected by applicable law. When you provide us with this information, you are doing so at your own consent, with full knowledge that we will process this personal data in accordance with our Privacy Notice. By submitting your application, you agree that Starling Bank will collect your personal data for recruiting and related purposes. Our Privacy Notice explains what personal information we will process, where we will process your personal information, its purposes for processing your personal information, and the rights you can exercise over our use of your personal information.
Apr 01, 2026
Full time
Description Location: London Hybrid working: All Starling colleagues spend a minimum of 10 days per month in the office with flexibility to work the rest from home. Reporting to: Chief of Staff to the COO Closing date: Monday 23rd March, 12pm About Starling At Starling, we are on a mission to provide people with a fairer, smarter, and more human alternative to traditional banks. We are building a leading digital bank, driven by fast technology, fair service, and honest values. Our vision is to create a banking industry that serves everyone, which we accomplish by developing best-in-class proprietary technology, offering an exceptional customer experience, and establishing a strong, sustainable business. Our five core values - Listen, Keep It Simple, Do The Right Thing, Own It, and Aim for Greatness - are at the heart of everything we do, guiding our strategy and shaping our culture. We're a branchless, largely paperless bank, committed to responsible banking, sustainability, and fostering an inclusive environment where everyone can thrive. Hybrid working: All Starling colleagues spend a minimum of 10 days per month in the office with flexibility to work the rest from home. The Opportunity: We are seeking a hands-on, delivery-focused Project Manager to lead two critical initiatives: the completion of the organisation's Data Control Library and the delivery of a comprehensive Data Retention Programme. This role is accountable for translating data strategy and regulatory expectations into practical, executable outcomes across the business. You will work closely with senior stakeholders across technology, risk, compliance, and operations to ensure data is retained, managed, and securely deleted in line with legal, regulatory, and business requirements. Success in this role requires strong project delivery capability, deep understanding of the data lifecycle, and the ability to influence and mobilise teams without direct authority. Key Responsibilities: Lead and deliver a structured, end-to-end Data Retention Programme, including the identification and remediation of over-retained data. Translate high-level data strategy and regulatory requirements into clear, actionable plans for operational teams. Work closely with the Data Protection Officer (DPO), Deputy CIO, and other senior stakeholders to clarify data ownership, accountability, and governance. Identify and support Data Owners across the organisation, ensuring they understand their GDPR and data retention obligations. Own the delivery of the Data Control Library, ensuring controls are validated, risk-mapped, clearly documented, and embedded into business-as-usual processes. Identify control gaps or failures, and partner with technology and business owners to develop Remediation Plans with clear timelines. Quantify and report on the Residual Risk remaining when controls are found to be ineffective or missing. Partner with Second Line of Defence (2LoD) teams to align on expectations, controls, and training requirements. Establish and maintain effective project governance. Drive delivery momentum, proactively resolving any blockers to ensure timelines are met. Ensure the business is equipped to manage data retention and controls independently once the programme concludes Requirements Behaviours & Competencies: Strong influencing skills, with the ability to secure engagement and commitment without formal authority. Outcome-focused with an ability to see the problems through to resolution with minimal supervision. Comfortable navigating ambiguity and maintaining momentum through complex challenges. Able to translate between regulatory, technical, and operational perspectives. Confident presenting to senior leaders while also working "in the weeds" with data owners and delivery teams. Anticipates risks and issues early and acts decisively to address them. Skills & Experience: Experience implementing or coordinating data retention schedules and data cleanup initiatives. Proven experience delivering complex, cross-functional programmes end-to-end. Strong command of structured project management methodologies and ability to apply them flexibly in practice. Practical understanding of the full data lifecycle and data governance concepts Ability to interpret complex regulatory requirements and convert them into simple, actionable business processes. Experience working in regulated environments (e.g. financial services, fintech, or similar). Experience in identifying and improving controls Benefits Why Join Starling? Make an Impact: Work on projects that directly shape the future of banking and improve the financial lives of our customers. Starling is technology-led, and you'll have the freedom to accomplish your goals in innovative ways. Culture of Excellence: Be part of a collaborative, empowered, and forward-thinking team. We encourage experimentation, ownership, and a relentless focus on "doing the right thing." Growth and Development: We are committed to your professional growth, offering opportunities to learn new technologies, take on new challenges, and own interesting things from day one. A Bank That Cares: We're a Living Wage employer, committed to flexible working, and dedicated to creating a fair, open, and safe working environment with compassion and inclusion at its core. Comprehensive Benefits: We offer a competitive salary and a comprehensive benefits package, including: Company-enhanced salary sacrifice pension scheme (7% employer contribution) Private Medical Insurance with Vitality including mental health support and cancer care. Partner benefits include discounts with Waitrose, Mr&Mrs Smith and Peloton. 25 days holiday (plus take your public holiday allowance whenever works best for you) An extra day's holiday for your birthday Life Insurance at 4x your salary. 16 hours of paid volunteering time a year. Ability to buy or sell annual leave. Generous family-friendly policies. Annual leave is increased with length of service, and you can choose to buy or sell up to five extra days off Incentivised refer a friend scheme Perkbox membership giving access to retail discounts, a wellness platform for physical and mental health, and weekly free and boosted perks Access to initiatives like Cycle to Work, Salary Sacrificed Gym partnerships and Electric Vehicle (EV) leasingOur Commitment to Equality Starling Bank is an equal opportunity employer, and we're proud of our ongoing efforts to foster diversity & inclusion in the workplace. Individuals seeking employment at Starling Bank are considered without regard to race, religion, national origin, age, sex, gender, gender identity, gender expression, sexual orientation, marital status, medical condition, ancestry, physical or mental disability, military or veteran status, or any other characteristic protected by applicable law. When you provide us with this information, you are doing so at your own consent, with full knowledge that we will process this personal data in accordance with our Privacy Notice. By submitting your application, you agree that Starling Bank will collect your personal data for recruiting and related purposes. Our Privacy Notice explains what personal information we will process, where we will process your personal information, its purposes for processing your personal information, and the rights you can exercise over our use of your personal information.
Chief Operating Officer Location: UK -This role is a combination of working on customer sites, at our operational locations in Peterborough, Southampton and Runcorn and remote working. We're open on location for the right individual. Salary : Competitive About ICE With over 50 years of experience, ICE is the UK's largest independent provider of cleaning equipment, supporting thousands of customer sites across sectors including retail, healthcare, logistics, manufacturing and education. We combine industry expertise with innovation - from traditional equipment to cutting-edge robotic cleaning solutions - while helping our customers meet their sustainability goals. As a fast-growing business, we offer real opportunity to shape strategy, drive change and make a lasting impact. The Role We're looking for a high-impact Chief Operating Officer to take ownership of operational performance across a fast-growing, market leading business. This is a pivotal executive role where you will shape and execute operational strategy, scale service delivery and drive performance across a complex, multi-site operation. Working closely with the senior leadership team, you will improve efficiency, enhance customer experience and support the next phase of growth with full accountability for delivering measurable results. Key Responsibilities Define and deliver operational strategy aligned to business growth Own service performance, KPIs and continuous improvement Act as senior escalation point for critical operational and customer issues Drive a culture of accountability, safety and operational excellence Lead the Service Delivery function through a team of managers Improve service quality, response times and customer satisfaction Use data and insight to identify risks, trends and opportunities Operational Oversight Hubs & Warehouse Own performance across regional hubs, ensuring efficiency, consistency and scalability Drive improvements in asset utilisation, inventory management and turnaround times Implement standardised processes for asset tracking, lifecycle management and quality control Field Engineering & Technical Services Lead nationwide field operations, ensuring high levels of productivity, safety and compliance Drive improvements in first-time fix rates, SLA performance and engineer utilisation Ensure consistent delivery of preventative maintenance, reactive repairs and compliance testing Helpdesk & Scheduling Oversee scheduling, resource planning and job allocation to maximise operational efficiency Improve response times, SLA adherence and customer communication Enhance systems and processes to increase visibility, accuracy and coordination Parts & Smartcall Ensure efficient parts supply, stock availability and supply chain performance Drive the development of Smartcall to improve remote diagnostics and reduce downtime Build strong supplier relationships to ensure cost control, quality and reliability Training & Development Own operational training strategy through the Training Service Delivery Managers Ensure workforce capability, compliance and ongoing technical development Align workforce development with operational goals and future business growth About You Proven senior operations leadership experience (COO/Operations Director level) Track record of improving performance, efficiency and scalability Strong commercial and strategic mindset Experience leading multi-site, service led operations Excellent leadership, communication and stakeholder management skills Experience in engineering, industrial cleaning equipment or service-based environments would be desirable Why Join ICE? Highly competitive salary package Employee benefits that work for you: ICE Cube (Reward Gateway) - discounts and perks Health Shield & Digital GP access Private medical insurance Life Assurance Enhanced company pension scheme Employee Assistance Programme Generous annual leave plus your birthday off each year Holiday Buy Back Scheme Long Service Awards Are you ready to make an impact? Join a market-leading, growing business where you'll shape operations, lead high-performing teams and play a pivotal role in driving the future success of our business! To Apply If you feel you are a suitable candidate and would like to work for ICE, please do not hesitate to apply.
Mar 31, 2026
Full time
Chief Operating Officer Location: UK -This role is a combination of working on customer sites, at our operational locations in Peterborough, Southampton and Runcorn and remote working. We're open on location for the right individual. Salary : Competitive About ICE With over 50 years of experience, ICE is the UK's largest independent provider of cleaning equipment, supporting thousands of customer sites across sectors including retail, healthcare, logistics, manufacturing and education. We combine industry expertise with innovation - from traditional equipment to cutting-edge robotic cleaning solutions - while helping our customers meet their sustainability goals. As a fast-growing business, we offer real opportunity to shape strategy, drive change and make a lasting impact. The Role We're looking for a high-impact Chief Operating Officer to take ownership of operational performance across a fast-growing, market leading business. This is a pivotal executive role where you will shape and execute operational strategy, scale service delivery and drive performance across a complex, multi-site operation. Working closely with the senior leadership team, you will improve efficiency, enhance customer experience and support the next phase of growth with full accountability for delivering measurable results. Key Responsibilities Define and deliver operational strategy aligned to business growth Own service performance, KPIs and continuous improvement Act as senior escalation point for critical operational and customer issues Drive a culture of accountability, safety and operational excellence Lead the Service Delivery function through a team of managers Improve service quality, response times and customer satisfaction Use data and insight to identify risks, trends and opportunities Operational Oversight Hubs & Warehouse Own performance across regional hubs, ensuring efficiency, consistency and scalability Drive improvements in asset utilisation, inventory management and turnaround times Implement standardised processes for asset tracking, lifecycle management and quality control Field Engineering & Technical Services Lead nationwide field operations, ensuring high levels of productivity, safety and compliance Drive improvements in first-time fix rates, SLA performance and engineer utilisation Ensure consistent delivery of preventative maintenance, reactive repairs and compliance testing Helpdesk & Scheduling Oversee scheduling, resource planning and job allocation to maximise operational efficiency Improve response times, SLA adherence and customer communication Enhance systems and processes to increase visibility, accuracy and coordination Parts & Smartcall Ensure efficient parts supply, stock availability and supply chain performance Drive the development of Smartcall to improve remote diagnostics and reduce downtime Build strong supplier relationships to ensure cost control, quality and reliability Training & Development Own operational training strategy through the Training Service Delivery Managers Ensure workforce capability, compliance and ongoing technical development Align workforce development with operational goals and future business growth About You Proven senior operations leadership experience (COO/Operations Director level) Track record of improving performance, efficiency and scalability Strong commercial and strategic mindset Experience leading multi-site, service led operations Excellent leadership, communication and stakeholder management skills Experience in engineering, industrial cleaning equipment or service-based environments would be desirable Why Join ICE? Highly competitive salary package Employee benefits that work for you: ICE Cube (Reward Gateway) - discounts and perks Health Shield & Digital GP access Private medical insurance Life Assurance Enhanced company pension scheme Employee Assistance Programme Generous annual leave plus your birthday off each year Holiday Buy Back Scheme Long Service Awards Are you ready to make an impact? Join a market-leading, growing business where you'll shape operations, lead high-performing teams and play a pivotal role in driving the future success of our business! To Apply If you feel you are a suitable candidate and would like to work for ICE, please do not hesitate to apply.
Overview and Purpose of Role Datapraxis exists to help democracy flourish. We work with leading progressive parties, non-profits, and research institutes across Europe, combining expertise in strategy, research, data science, modelling, message testing, campaigns, and digital engagement. We are a small but rapidly growing company, and we're now seeking a Finance Bookkeeper & HR Administrator to join our team on an either remote or hybrid basis. This dual role combines financial bookkeeping with HR administration. You will ensure the smooth running of our day-to-day finances, provide accurate and timely management reporting, and support the HR function across Datapraxis and our partner companies. The role is ideal for someone who enjoys working across finance and people operations in a dynamic, growing organisation. Key Responsibilities Finance & bookkeeping responsibilities: Manage all bookkeeping duties, including accounts payable/receivable, payroll, and reconciliations. Process payments, invoices, income, and receipts accurately and on time. Prepare monthly, quarterly, and annual financial reports. Assist with budgeting and forecasting under the COO's guidance. Complete VAT returns and ensure tax compliance. Support ad hoc financial and administrative projects. Maintain accurate records using Xero, Approval Max, Hubspot, and Excel/Google Sheets. HR responsibilities: Support the HR function across two partner companies by: Supporting the recruitment processes. Assisting with onboarding of new employees. Helping with the organisation of staff gatherings and training sessions. Maintaining HR platforms and staff databases (Notion, Contractbook, GDrive). Preparing PTO and sick leave reports for management. Supporting the Ops Manager in updating the Staff Handbook. Ensure HR data accuracy and compliance with policies and procedures. Other responsibilities: Provide general office administration support. Assist with contracting processes as required. Person specification Essential Bookkeeping or accounting qualification (AAT qualified/part-qualified) or 2-3 years' bookkeeping experience. Proficiency with Xero, familiarity with Approval Max and Hubspot. Strong IT skills, particularly Excel/Google Docs. Experience implementing finance function automations, especially in reporting. High levels of efficiency, accuracy, and attention to detail. Strong organisational and time management skills. Proactive, positive, and solution-oriented approach. Ability to work independently and collaboratively, managing multiple priorities. Friendly, enthusiastic manner with excellent communication skills. Desirable Payroll and electronic VAT submission experience. Knowledge of HMRC reporting requirements. Experience using Notion. Awareness of finance technology solutions (automation, security, software) and ability to recommend improvements. Benefits 30 days holiday (including UK public holidays) Additional leave during company-wide closure between Christmas and New Year Company pension scheme Enhanced parental leave Learning & development opportunities Employee assistance programme (24/7 support) Cycle to work scheme Hybrid working model to support work-life balance If this is of interest, please send your CV and a cover letter explaining why you are suitable for the role to Kate Galea, Chief Operating Officer. The deadline for submissions is Tuesday, 14 October 2025.
Oct 01, 2025
Full time
Overview and Purpose of Role Datapraxis exists to help democracy flourish. We work with leading progressive parties, non-profits, and research institutes across Europe, combining expertise in strategy, research, data science, modelling, message testing, campaigns, and digital engagement. We are a small but rapidly growing company, and we're now seeking a Finance Bookkeeper & HR Administrator to join our team on an either remote or hybrid basis. This dual role combines financial bookkeeping with HR administration. You will ensure the smooth running of our day-to-day finances, provide accurate and timely management reporting, and support the HR function across Datapraxis and our partner companies. The role is ideal for someone who enjoys working across finance and people operations in a dynamic, growing organisation. Key Responsibilities Finance & bookkeeping responsibilities: Manage all bookkeeping duties, including accounts payable/receivable, payroll, and reconciliations. Process payments, invoices, income, and receipts accurately and on time. Prepare monthly, quarterly, and annual financial reports. Assist with budgeting and forecasting under the COO's guidance. Complete VAT returns and ensure tax compliance. Support ad hoc financial and administrative projects. Maintain accurate records using Xero, Approval Max, Hubspot, and Excel/Google Sheets. HR responsibilities: Support the HR function across two partner companies by: Supporting the recruitment processes. Assisting with onboarding of new employees. Helping with the organisation of staff gatherings and training sessions. Maintaining HR platforms and staff databases (Notion, Contractbook, GDrive). Preparing PTO and sick leave reports for management. Supporting the Ops Manager in updating the Staff Handbook. Ensure HR data accuracy and compliance with policies and procedures. Other responsibilities: Provide general office administration support. Assist with contracting processes as required. Person specification Essential Bookkeeping or accounting qualification (AAT qualified/part-qualified) or 2-3 years' bookkeeping experience. Proficiency with Xero, familiarity with Approval Max and Hubspot. Strong IT skills, particularly Excel/Google Docs. Experience implementing finance function automations, especially in reporting. High levels of efficiency, accuracy, and attention to detail. Strong organisational and time management skills. Proactive, positive, and solution-oriented approach. Ability to work independently and collaboratively, managing multiple priorities. Friendly, enthusiastic manner with excellent communication skills. Desirable Payroll and electronic VAT submission experience. Knowledge of HMRC reporting requirements. Experience using Notion. Awareness of finance technology solutions (automation, security, software) and ability to recommend improvements. Benefits 30 days holiday (including UK public holidays) Additional leave during company-wide closure between Christmas and New Year Company pension scheme Enhanced parental leave Learning & development opportunities Employee assistance programme (24/7 support) Cycle to work scheme Hybrid working model to support work-life balance If this is of interest, please send your CV and a cover letter explaining why you are suitable for the role to Kate Galea, Chief Operating Officer. The deadline for submissions is Tuesday, 14 October 2025.
