98 jobs found

You, a proactive Office Coordinator / PA role, are needed in this temp to perm opportunity where you will provide a front of house presence, maintain the office space and support senior management when required. Client Details You will join an innovative life science business who strive to provide operational excellence and industry leading products to their clients in the healthcare sector. The role will be Monday-Friday, 32 hours per week. Description Support ad hoc projects and tasks as required by the management team. As the Office Coordinator/ PA, you will: Manage daily office operations to ensure smooth workflow and efficiency. Provide personal assistant support to senior staff in the absence of the EA's Handle correspondence, documentation, and filing with precision and confidentiality. Assist in the preparation of reports and presentations for key projects. Maintain office supplies and liaise with external suppliers as required. Support the team with ad-hoc administrative tasks and projects. Ensure compliance with company policies and procedures within the healthcare sector Provide a front of house presence for the business Profile A successful Office Coordinator / PA should have: Proven experience in helping to run and office and provide PA support Strong organisational and multitasking skills with attention to detail. Proficiency in Microsoft Office Suite and other relevant software. Ability to handle sensitive information with discretion and professionalism. Excellent communication and interpersonal skills. A proactive attitude and the ability to work independently. . Job Offer You will be paid 18p/h-21p/h and be made permanent should the interim period prove successful

An established professional membership organisation is looking for a Senior Services Coordinator to support the delivery and development of a portfolio of member services. This role offers the opportunity to combine service management, stakeholder engagement and business development while leading a small team of two. This role offers a hybrid working arrangement of 3 days in the office and 2 days working from home. The Role Working closely with the Head of Services , you will oversee the day-to-day delivery of a portfolio of services provided to members and partner organisations, ensuring they operate efficiently, deliver value and continue to evolve to meet member needs. You will also support the development of new services and partnerships that generate income and enhance the organisation's offering. Key Responsibilities Manage the day-to-day delivery of a portfolio of membership services and programmes. Lead and support a small team, overseeing performance, workload and development. Monitor service performance, risks and compliance, ensuring appropriate processes and controls are in place. Investigate and respond to service-related enquiries or complaints. Conduct research to understand member needs and identify opportunities to improve services. Support the development of new products, services and partnerships. Assist with projects to implement new services, working with internal teams such as IT, finance and project management. Build strong relationships with internal teams, members and external partners. About You You will be an organised and proactive professional with strong administration, customer service and stakeholder management skills . You will enjoy improving services, identifying opportunities and working collaboratively across teams. You will need to demonstrate: Excellent organisational and administration skills with strong attention to detail Experience delivering or managing services, programmes or projects Strong customer service and stakeholder engagement skills Experience researching, analysing information and making recommendations Confidence managing multiple priorities, improving processes and handling difficult situations Experience leading or supporting a small team Strong written and verbal communication skills Good attention to detail Good IT skills including MS Office, mainly Excel Experience working within membership organisations, professional bodies or regulated environments would be beneficial but is not essential. Why Apply? This is a great opportunity to join a respected organisation where you can shape services, develop partnerships and make a real impact on member experience while gaining exposure to service development and strategic projects. Please apply with your CV today and a member of the TPP team will be in touch with you if your experience meets the requirements of the role. We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.

Role Overview The Maintenance Department Coordinator supports the efficient day-to-day operation of the maintenance team. This role ensures planned and reactive maintenance tasks are scheduled, tracked, and completed in line with company policies, health and safety regulations, and service level agreements This is an ideal position for someone looking to enhance their career in facilities, property management, or plant operations. Key Responsibilities Coordination & Scheduling Schedule planned preventative maintenance (PPM) works. Log and allocate reactive maintenance requests. Liaise with contractors, suppliers, and internal departments. Track job progress and ensure timely completion. Administering KPI s and OEE & PPM initiatives Administrative Support Maintain accurate maintenance records and documentation. Update computer-Aided Management software. Raise purchase orders and process invoices. Prepare reports for management. Compliance & Health & Safety Assist in ensuring compliance with UK regulations including: Health & Safety at Work Act 1974 Fire safety regulations Risk assessments and method statements (RAMS) Maintain contractor compliance documentation. Support audits and inspections. Communication Act as first point of contact for maintenance queries. Provide updates to stakeholders on work progress. Support team meetings and toolbox talks. Essential Strong organisational and time management skills Good IT skills: -Microsoft Office Word, Excel, Outlook Excellent communication skills Attention to detail Ability to prioritise workload Desirable Previous experience in facilities or maintenance coordination NVQ Level 2/3 in Business Administration or Facilities Management: -preferred but not essential Personal Attributes Proactive and willing to learn Team player Problem solving mindset Professional and customer focused Salary & Benefits Days 8-4.30pm Monday-Friday £27-£30k 30 days annual leave including bank holidays Pension scheme Death in service Scheme Critical illness Scheme Training and career development opportunities Please note due to volume of applications, only shortlisted applicants will be contacted.

Job Title: Maintenance / Operations Coordinator Location: Uxbridge Salary: £28,000 £32,000 (dependent on experience) Job Type: Full-time and Part-time opportunities available Working Hours: 9:00am 5:30pm (1-hour unpaid lunch; flexibility available including school hour Company Overview Our client is a growing, 24/7 property maintenance and facilities support company delivering reactive and planned services across multiple disciplines. Due to continued growth, they are seeking organised and proactive Operations Coordinators to support their busy service teams. Role Overview This is a key operational support role responsible for coordinating maintenance activities, scheduling engineers, and ensuring jobs are managed efficiently from initial booking through to completion. The successful candidate will act as a central point of communication between engineers, clients, and internal stakeholders, ensuring service delivery meets agreed timelines and quality standards. This is a fast-paced position suited to someone who thrives in a dynamic environment and can manage multiple tasks simultaneously. Key Responsibilities Schedule and coordinate engineers for reactive maintenance, servicing, and planned preventative maintenance (PPM) Act as a primary point of contact for engineers, clients, and internal teams Monitor and manage open jobs, ensuring timely progression and completion Review engineer reports and issue completion documentation to clients Arrange return visits and follow-up works where required Raise and track quotations based on supervisor specifications Order parts and materials and coordinate associated works Maintain accurate job records and update internal systems Support compliance processes including certification and documentation Handle client enquiries and provide clear, professional updates Assist with urgent and reactive maintenance coordination Candidate Requirements Previous experience in a coordination, scheduling, or operations support role Strong organisational and time management skills Excellent communication skills, both written and verbal Ability to prioritise and manage multiple tasks in a fast-paced environment Proactive and solution-focused approach Competent IT skills, including Microsoft Outlook and Excel Experience with field service management systems (e.g. BigChange) is advantageous Experience within property maintenance, facilities management, or construction environments is beneficial but not essential What s on Offer Competitive salary (£28,000 £32,000 DOE) 28 days annual leave including bank holidays Pension scheme Free on-site parking Friendly and supportive working environment Genuine opportunities for career progression within a growing business Flexible working options including part-time opportunities What You Need to Do Now: If this sounds like the role for you, don t wait - apply today with your up-to-date CV! If it s not quite right for you but you know someone perfect, refer them to us and receive a £100 voucher when they re placed and pass their probation period (terms apply). Visit our website to read more about our Double the Reward scheme in our blog. Due to the high number of applications, if you have not heard from us within 48 hours, please assume your application has been unsuccessful. A little more about us: We are Top Flight Recruitment Ltd (trading as Uxbridge Employment Agency and Windsor Employment Agency), and act as an Employment Agency when advertising permanent roles and as an Employment Business when advertising temporary or contract roles. All vacancies are advertised with written instruction from our clients. Where salaries or rates of pay are quoted, the nature of the work, location, and minimum experience, training or qualifications required are stated within the advert. We never charge fees to work-seekers, and all recruitment is carried out in line with the Conduct of Employment Agencies and Employment Businesses Regulations 2003. We take your privacy seriously. Please see our website for our full Data Privacy Notice. What You Need to Do Now: If this sounds like the role for you, don t wait - apply today with your up-to-date CV! If it s not quite right for you but you know someone perfect, refer them to us and receive a £100 voucher when they re placed and pass their probation period (terms apply). Visit our website to read more about our Double the Reward scheme in our blog. Due to the high number of applications, if you have not heard from us within 48 hours, please assume your application has been unsuccessful. A little more about us: We are Top Flight Recruitment Ltd (trading as Uxbridge Employment Agency and Windsor Employment Agency), and act as an Employment Agency when advertising permanent roles and as an Employment Business when advertising temporary or contract roles. All vacancies are advertised with written instruction from our clients. Where salaries or rates of pay are quoted, the nature of the work, location, and minimum experience, training or qualifications required are stated within the advert. We never charge fees to work-seekers, and all recruitment is carried out in line with the Conduct of Employment Agencies and Employment Businesses Regulations 2003. We take your privacy seriously. Please see our website for our full Data Privacy Notice.

Join a Dynamic Team as a Recruitment Team Leader! Are you a proactive Recruitment Team Leader ready to make a significant impact? Our client is seeking a talented Team Leader Recruitment Coordinator to support the small recruitment team, ensuring alignment with the needs of their expanding client base. If you thrive in a fast-paced environment and have a passion for customer service and connecting people with opportunities, this could be the perfect role for you! Job Title: Recruitment Team Leader Contract Type: Permanent position Salary: 30000 Location: Birmingham Culture: Friendly, supportive ,collaborative, hardworking, fast paced, busy, great office environment! Benefits: 24 days annual leave (plus your birthday off!), development, Great location a 4minute walk from Five Ways train station and 9 minutes from the tram station, great office culture, health insurance, free cinema tickets, and more! As a Recruitment Team Leader, you will: Lead full cycle recruitment, streamlining processes to boost speed and quality. Champion compliance by running regular audits to maintain top-tier standards. Source, evaluate, and onboard freelance linguists to meet current and future demand. Coach and empower your recruitment team to hit critical business goals. Track and analyse recruitment metrics, delivering clear insights to senior leadership. Represent the business at industry events, job fairs, and professional forums to elevate our brand. Create and execute innovative talent acquisition strategies to attract exceptional linguists. Collaborate with the Interpreting team to match recruitment efforts with language needs. Work with Marketing to run targeted campaigns and maximise digital reach. What We're Looking For: Strong track record of supporting and developing teams to deliver success. Experience of the recruitment process. Experience in a complex, fast-paced organisational environment. Ready to Take the Next Step? If you're excited about leading a recruitment team and making a significant impact, we want to hear from you! Apply now or email (url removed) to embark on an exciting journey as a Recruitment Team Leader. This is a permanent, full-time position that promises to be both challenging and rewarding. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Job Title: Business Support Administrator (Estates) Location: Mason Court, Hillborough Road, Olton, B27 6PF Salary: 19,641 per annum Job Type: Part time, Permanent (28 hours) Working Hours: Monday - Friday SJMT is a family of charities & community of people supporting those most in need in the West Midlands. We want everyone, regardless of age or circumstances, to feel secure, have opportunities and to thrive. The services provided include: Safe, affordable and well-maintained alms-housing Residential and extra care Community and housing related support Services to advance the opportunities of children and young people in need Everything we do is rooted in our 370-year history and driven by their vision for the future. Purpose of the role: To provide high quality administrative support to the Estates department , and to act as the first point of contact for residents reporting maintenance queries and requests. The role will be based alongside the Trust Business Support Team based within the Main Reception area and will also support with daily operations and front of house activities for the Trust. Main Duties and Responsibilities: Estates Business Support Function Manning the repairs inbox and phoneline to be the first point of contact for residents raising maintenance requests. Raising, updating and closing of reactive, PPM and scheduled job requests using the Housing management system, ensuring that all reactive requests raised on the helpdesk have the correct priority assigned. Working closely with the Property Services Manager, and liaising with residents, to arrange access for maintenance operatives and contractors to carry out works Recording voids statistics for SJMT and ensuring this is accessible to the relevant departments Day to day monitoring of maintenance job ticket logs and liaising with the Property Services Manager regarding outstanding jobs. Coordinating a purchase order log process, raising purchase orders for approval, updating budget monitoring spreadsheets accordingly. Monitoring the Planned Maintenance mailbox, filing service sheets and work records and working with the Responsive Repairs Manager to arrange remedial works. Maintaining accurate property records including but not limited to Service and Inspection Records, Compliance Tracker, Mould Inspection database and Stock Condition tracker Ordering PPE/uniform, equipment and supplies for maintenance teams and jobs as needed. Working with the rest of the Estates team support in to increase year on year resident/customer satisfaction. Identify and implement innovations to achieve continuous improvement to service delivery. Support the development of systems and procedures where necessary to ensure efficiency, quality and cost effectiveness is delivered and maintained Production of reports and papers at regular intervals To facilitate communicate between the Estates team and residents to ensure that an effective property management service is delivered. General Trust Business Support Function: Deal with telephone enquiries and visitors to the organisation in a positive and friendly manner, ensuring all enquiries are dealt with professionally and escalated as appropriate. Undertake necessary training or personal development in order to fully meet these job requirements and future business plans. Please note that this is not an exhaustive list and therefore a full list of duties is available on request. About you: Education: GCSE, A-level or equivalent (preferred) Experience: Customer service: 1 year (preferred) Administrative: 2 years (required) Language: English (required) What we offer: The Trust continues to reward its staff with competitive pay rates and a number of employee benefits including: Casual dress Company pension Employee discount - blue light Health & wellbeing programme Life insurance On-site parking To apply for this role please click APPLY button to submit a CV. Candidates with previous experience and job titles of; Admin Assistant, Office Administrator, Administrator, Administration Clerk, Administrative Assistant, Secretary, Business Administrator, Support Administrator, Business Support, Executive Assistant, Office Assistant, Office Coordinator, Clerk, Business Administrator may also be considered.

Facilities & Fleet Coordinator Location: Waterloo Contract: Fixed Term until end of April 2027, with a view to extend to a permanent position. Salary : £27,100 - £28,860 pa, depending on experience Hours : 37.5 per week The organisation is a social and environmental regeneration charity, working with partners to build sustainable communities where individuals and enterprise prosper. This position is an exciting opportunity to work in a key role in the delivery fleet and facilities management. The team is seeking an experienced Administrator to contribute to the effective resource management and administration of the fleet and facilities. Highly analytical with experience in implementing new systems and processes, you will work across their sites to provide efficient and cost effective support for fleet and facilities management. Key Responsibilities and Tasks Fleet Support Ensure periodic vehicle checks have been undertaken by GWL drivers to ensure safety of their staff as well as compliance with relevant regulations and contracts Monitor maintenance schedule and book vehicles for MOTs with their fleet vehicles provider Ensure all accidents are accurately recorded and investigated and manage insurance claims Co-ordinate vehicle assignment according to the needs of their field projects, including on-hire process for new vehicles and off-hire process for the ones no longer required Co-ordinate fleet related supplier contracts, tenders and appraisals and monitor performance to ensure best value across sites, this including contracts with vehicle hire companies as well as telematics systems providers. Monitor the vehicle tracking data and provide reports on this to the relevant teams as well as monthly reports on fuel card and parking account expenditure. Co-ordinate allocation and use of fuel cards and assist drivers with their expense claims Communicate effectively with drivers, mechanics, vendors and other internal and external stakeholders to ensure smooth fleet operations Co-ordinate management of the Trust's vehicle fleet including keeping the vehicle list and maintenance history updated, managing parking services and the payment and administration of Penalty Charge Notices (PCN) and other associated vehicle management as required Facilities Support Assist with the co-ordination of the Trust's properties and assets at their head office in London, with occasional involvement with other sites across London Assist with supplier contracts, tenders and appraisals and monitoring of performance to ensure best value across sites. Monitor day-to-day budgets, assist in preparing annual budgets (in collaboration with the Facilities Manager) and reporting concerns in operational costs. Assist Facilities manager with property management coordination in respect of GWL's property leases and sub-leases and the raising of invoices as appropriate for tenants. Assist in drawing up schedules for the periodic inspection and maintenance of premises and assets, monitoring for compliance. Provide support as necessary for all office-based management systems (documents and process management). Ensuring that the documents and processes are always up to date. Health & Safety Ensure an effective health & safety management system (i.e., asbestos; electrical safety; fire safety; first aid; gas; working at height; lifting equipment; and legionella) is in operation (in collaboration with the Facilities Manager) for the organisation sites' environments, complying at all times with UK health and safety law and supporting Groundwork London's drive for sustainable improvements Ensuring effective communication and assessment of health & safety matters within the Administration team and to all staff in respect of the organisation sites' environments for the purpose of collectively improving health & safety performance and to ensure compliance. Ensure (in collaboration with the Facilities Manager) that all facilities related risk assessments are undertaken as required. Maintaining and update appropriate registers in accordance with legal requirements and the organisation's policies and procedures. Ensure all fleet accidents are accurately recorded and investigated, including following up on any appropriate remedial action to ensure these are closed. Assist with the Facilities Managers' membership and duties to the Trust's health and safety committee. Assist in ensuring that the organisation maintains accreditation to UVDB Achilles, ISO14001 and CHAS, and support accreditation to other environmental or quality management systems as appropriate. Qualifications Minimum of 1 year of experience in an administrative, fleet management or H&S role Strong understanding of fleet management principles and best practices Excellent organizational, communication, and interpersonal skills Proficient in Microsoft Office Suite and fleet management software (a plus) Ability to work independently and as part of a team Valid driving licence desirable To Apply If you feel you are a suitable candidate and would like to work for the organisation, please do not hesitate to apply. Interview date : w/c 4th of May 2026 The organisation is an equal opportunities employer and welcomes applications from all members of the community. They are particularly seeking applicants from under-represented backgrounds including but not exclusive to, males, transgender people and those from an Asian background.

Role: Payroll & People Coordinator Location: Leeds Salary: £30,000 - £36,000 (dependent on experience) Hybrid working Fantastic company culture & benefits We re looking to recruit a detail-oriented Payroll & People Coordinator to join a dynamic hospitality business. The successful candidate will act as the key link between the business and an outsourced payroll provider, while also delivering high-quality HR administrative support to the wider company. This is a full 360 degree role where you will need experience across payroll, HR support and administration. What You ll Do Coordinate monthly payroll for 1,000 employees, ensuring accuracy and compliance Act as the main contact for our payroll bureau and benefits providers Manage payroll queries and maintain accurate employee records Support HR administration across the employee lifecycle (starters, changes, leavers) Produce payroll reports and journals Provide support for HR and rota systems What We re Looking For Min 2 years experience in payroll coordination (outsourced payroll) in a company with a large employee count, (1000+) essential Strong attention to detail and organisational skills Good Excel and data analysis skills Understanding of HR processes and employment legislation Excellent communication and problem-solving skills , confident dealing with employee queries CIPP qualification (desirable) Perks & Benefits: Hybrid working (office + remote) 25 days holiday + bank holidays Staff discounts throughout portfolio Regular social events and company perks Wellbeing support and additional incentives Hesketh James are acting as the Recruitment consultant for this role. Please note: only candidates with the desired experience will be contacted due to volume of applications received.

Daytime Healthcare are assisting a high-end IV Therapy & Medical Clinic in Mayfair to recruiting a Receptionist & Clinic Assistant to their their team. We are seeking a dedicated and highly organized Medical Coordinator & Receptionist to join our luxury IV clinic located in Mayfair. This pivotal role combines front desk responsibilities with comprehensive medical administrative support, ensuring seamless patient experiences and efficient clinic operations. Duties Greet and assist patients with professionalism, ensuring a welcoming and efficient check-in process. Manage appointment scheduling using EMR systems such as Epic, Meditech, or Athenahealth, optimizing clinic flow. Verify insurance coverage, perform insurance authorizations, and handle billing procedures accurately. Maintain precise medical records, review documentation for completeness, and ensure compliance with HIPAA regulations. You should ideally have some relevant clinic administrator/receptionist/coordinator experience. Also you must be very presented and have good IT skills and be computer literate. There is a small team and some flexibility would be required as you will be coordinating with high-end clientele. There would be an opportunity to progress further with the clinic. This position is mainly for 5 days per week with some Saturday working. Apply today!

Office Coordinator - New permanent job in Sheffield £24,000 - £26,000 Office Coordinator required for a fantastic permanent job opportunity in Sheffield. Key Vacancy information Permanent Full time hours Monday to Friday 8.30 -5pm Office based ( option for 1 day hybrid after probation) £24,000 -£26,000 Free parking Modern Offices Based in Sheffield S21 A leading organisation based in South Sheffield is looking to appoint an Engineering Coordinator to join their team on a permanent basis. This is a fantastic opportunity for an organised and proactive individual who thrives in a fast paced engineering environment and is confident about managing schedules, priorities, and day to day coordination activity. Your new roleAs Engineering Coordinator, you will play a key role in ensuring the smooth and efficient running of engineering operations. Working closely with engineers, management and internal teams, you will be responsible for: Coordinating engineering workloads and day to day activityManaging engineer schedules, planned works and reactive tasksSupporting project and maintenance planningMaintaining accurate records, compliance documentation and job trackingLiaising with internal stakeholders to ensure work is delivered on timeProviding administrative and coordination support across the engineering function This is a fully office based role, working Monday to Friday. What you'll need to succeed Proven experience of administration coordination, ideally in an engineering coordination role, but not essentialStrong scheduling and planning experienceHigh attention to detail and excellent organisational skillsThe ability to communicate confidently across teamsA proactive approach and confidence working in a busy technical environment What you'll get in returnYou'll be joining a supportive, well established organisation with a strong reputation in their sector. This is a permanent role offering:Competitive salary depending on experienceFull time, stable employmentOpportunity to contribute to a busy, growing office teamPermanentFull time hours Monday to Friday 8.30 -5pmOffice based ( option for 1 day hybrid after probation)£24,000 - £26,000Free parkingModern Offices #

Premier Work Support are currently recruiting for a permanent HR & Health and Safety Coordinator for their prestigious client based in Basildon. As the HR & Health and Safety Coordinator you will be responsible for making sure that HR Operations, Administration, HR Compliance and Health and Safety procedures are adhered to. Working closely with the senior management team. Duties include: To provide comprehensive HR operational support across the Company. To act as first point of contact for employee and Manager HR queries, ensuring professional and timely resolutions. Conduct right to work checks and manage background screening processes. Deliver employee inductions and new starter programmes. Maintain accurate employee records with the HR portal and files, ensuring GDPR and policy compliance. Support payroll changes, benefits administration and absence management queries. Organise training/courses for each department, where necessary. HR processes including performance management, return to work interviews and exit interviews. Manage relationships with recruitment firms, external vendors and any work partners. Act as the day to day health and safety coordinator across all Companies. Conduct, review and update workplace risk assessments including COSHH assessments. Manage accident and incident reporting, ensuring thorough investigation and appropriate follow-up actions. Maintain fire safety procedures, first aid provisions and emergency evacuation plans. Coordinate mandatory health and safety training including manual handling, fire safety and site specific inductions. Maintain all health and safety records, documentation and compliance registers. Support BRC audit requirements relating to health, safety and hygiene standards. Liaise with external health and safety consultants and occupational health providers. Arranging scheduled visits and liaising with staff for appointments. Ensure accident books are completed accurately and retained in accordance with legal requirements. Conducting workplace inspections and safety audits Managing occupational health referrals and return to work support. Producing and distributing health and safety communications, toolbox talks or safety bulletins. Maintain a health and safety action log or improvement plan. Key skills required: CIPD Level 2 qualification and willing to undertake further studies to CIPD Level 5 Previous HR and Health and Safety experience IOSH managing safely certification Hours: Monday to Friday 9am - 5.30pm This is a great opportunity to join a growing business. If you feel that you have all of the skills and attributes for this position please apply online today.

Reporting to: Senior HR Manager Start Date: Immediate Working Hours: Mon Fri, 8am 5pm Probation Period: 6 months Job Type: Full Time, Permanent Job Location: Southgate, Office Based, Various sites MAIN DUTIES Recruitment & Onboarding Manage end-to-end administrative recruitment processes: posting vacancies, managing applications, coordinating interviews, and supporting offer management. Support hiring managers in organising shortlisting, interviews, and reference checks. Ensure onboarding and induction processes run smoothly, including the accurate setup of employee records on HR systems (Cezanne HR, SharePoint). HR Administration & Process Maintain and update employee training, personal, and compliance records on a daily basis. Monitor and update training and development records on HRIS (Cezanne & Litmos Training platform), ensuring all training data is accurate and up to date. Follow up to ensure the correct process is followed when booking internal and external trainings. Support project and maintenance teams, including on-site staff, to ensure HR processes are followed at all stages. Conduct and track DBS checks, attendance, and other compliance-related tasks. Support continuous improvement of HR systems, processes, and templates. Manage the effective operation of the Integrated Management System (IMS) and other HR administrative tools. Workforce Support & Development Assist managers across multiple sites with HR administration and workforce-related queries. Conduct regular site visits to support HR activities and ensure smooth operations. Support the coordination of employee training and development initiatives, ensuring timely completion and compliance with organisational requirements. Build and maintain positive working relationships with stakeholders at all levels. Promote the company s values, wellbeing, and professional standards in all HR activities. Employee Relations Provide practical support to managers on day-to-day HR matters, including performance reviews, return-to-work meetings, and routine employee relations issues. Prepare and maintain accurate documentation (letters, case notes, meeting records) ensuring consistency and compliance with company processes. Support managers to resolve workplace matters constructively, promoting positive employee experiences. Escalate complex issues to the Senior HR Manager while maintaining oversight of administrative processes. SKILLS & KNOWLEDGE Essential Minimum 3 years experience in HR administration or a generalist support role. Experience supporting recruitment, onboarding, and workforce administration. Strong organisational skills with the ability to manage multiple priorities. Comfortable working across multiple sites. Excellent interpersonal skills, with the ability to build credibility with managers and employees. Excellent IT skills, particularly advanced proficiency in Microsoft Excel (e.g., formulas, pivot tables, data analysis, and reporting). Proficiency in HR systems such as Cezanne HR, SharePoint, and attendance/IMS tools. Desirable Experience in a multi-site or project-based organisation. CIPD level 5 qualification or working towards CIPD.

Operations Assistant Join My Client's Team as an Operations Assistant! Are you ready to embark on a rewarding career in the insurance industry? My client is a leading provider of trade credit insurance solutions, dedicated to helping businesses trade securely and grow with confidence. We are currently seeking an enthusiastic and detail-oriented Operations Assistant to join our dynamic team in the City of London! Position : Operations Assistant Contract Type: Permanent Salary: 35,000 - 40,000 Working Pattern: Full Time About the Role : As an Operations Assistant, you will play a crucial role in supporting the effective operation of their Credit Specialties Unit. This diverse position combines front, middle and back-office responsibilities, ensuring smooth documentation, data management, reporting, and stakeholder coordination. Key Responsibilities : Collaborate with the Active Underwriter to manage syndicate documentation and maintain effective communication with managing agents and brokers. Prepare, process, and maintain accurate insurance documentation to ensure compliance and clarity. Input, track, and maintain underwriting inquiries, policy changes, exposures, premiums, and other policy details in internal systems. Assist underwriters with risk assessment activities, including data gathering, risk summaries, exposure reporting, and scenario analysis. Produce insightful internal reports on underwriting performance and compliance requirements. Liaise with brokers and clients to clarify submissions, obtain missing information, and coordinate documentation needs. Ensure adherence to Lloyd's regulatory standards and internal policies. Who You Are : Strong communication skills with a pragmatic and collaborative approach. Exceptional organisational abilities and attention to detail. Proficiency in Microsoft Excel, Word, Teams, SharePoint, and related tools, with a willingness to learn new systems. The ability to manage multiple tasks while contributing to project and process improvement initiatives. Why Join Us? Be part of a supportive and innovative team that values your contributions. Enhance your career in a fast-paced and dynamic environment. Opportunity for personal and professional development within the insurance sector. If you are a proactive team player with a passion for operations and a desire to learn and grow in the insurance field, we want to hear from you! How to Apply : Send us your CV and a cover letter detailing your relevant experience and why you would be a great fit for this role. We can't wait to meet you! Join us and become an integral part of our mission to empower businesses to trade securely and thrive with confidence! Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Programme Coordinator ASAP - 4 weeks with a potential of being extended 18.57 per hour Campus based Summary: This role is responsible for delivering high-quality and complex Assessment and Curriculum operations for both taught and research degree programmes. The role ensures compliance with University policies, enhances service delivery, and provides expert advice to stakeholders. Additionally, the role supports governance structures by providing secretarial support to key academic committees and contributes to continuous improvement initiatives. Assessment and Curriculum Officers will work against operational protocols detailing all tasks associated with each area of responsibility. Assessment and Curriculum Officers will support one or more of the following areas. Accountabilities and responsibilities : Assessment and Curriculum Administration for Taught Programmes Deliver high quality administration of taught progression and assessments, ensuring processes are accurate, efficient, and timely. Coordinate digital assessment systems, including portfolio submissions, online examinations, and secure mark entry. Facilitate the external moderation process by managing sample submissions for external examiners and ensuring feedback is communicated effectively to academic teams. Support exam boards by preparing documentation, liaising with board members, determining student outcomes, and ensuring the accurate processing of student outcomes. Manage programme modifications, ensuring all changes adhere to institutional and regulatory frameworks. Identify and address complex problems resulting from assessment and curriculum operations, acting as decision maker where required. Examination Operations Manage paper and digital exams, including ad-hoc and OSCE exams Work with Timetabling to plan, book and set up exam venues, and additional resources Manage examination events including logistical, technical and student requirements Manage post exam requirements, including de-rigging Recruitment, training and ongoing support for invigilators Ensure students with Additional Needs are supported through the examination process WISEflow: provide guidance and support for students and staff, and technical support. Research Degree Assessment Administration Coordinate research student progression, including scheduling review meetings and viva voce examinations. Liaise with PGR Examination teams and oversee viva voce events Ensure timely distribution of research theses to examination panels and facilitate the processing of examination outcomes. Identify and address complex problems resulting from research degree operations, acting as decision maker where required. Committee and Governance Support Provide secretarial support to Boards of Studies and Student Experience Committees, including scheduling meetings, preparing and distributing papers, recording minutes, and monitoring action items. Contribute to Board of Studies meetings and provide expert advice and guidance on relevant University matters. Quality Assurance and Compliance Provide guidance, interpretation and operational instruction on complex policy and practice. Support the implementation of policy and regulatory changes to enhance student experience and operational efficiency. Ensure all assessment and curriculum activities align with university regulations and external compliance requirements. Report student assessment outcomes to PSRBs as required. Provide specialist advice and guidance to colleagues on academic regulations, processes, and best practices. Support accreditation or internal programme approval activities as required. Service Improvement and Stakeholder Engagement Identify and implement process improvements to enhance efficiency and service quality. Engage with internal and external networks to share best practices and contribute to sectorwide discussions on assessment and curriculum. Work collaboratively across departments, and with staff of different seniority levels, to ensure effective information flow and stakeholder engagement. Other Duties Self-manage a complex and changing workload, identifying priorities against institutional risk and/or impact on the student experience Plan and manager small projects relating to the improvement or enhancement of assessment and curriculum operations Supporting a culture of continuous improvement in the way in which the University manages the student journey as it relates to assessment and curriculum operations. Undertake any other reasonable duties as required and commensurate with the grade of post in accordance with university and departmental policies, procedures and codes of conduct. Adhere to and comply with the provisions of the Data Protection Act and the Health and Safety at Work Act in accordance with university policies. Promote the University's Environmental Policy and demonstrate commitment to it through actions and decision making. Actively participate in on going professional development activities as requested. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Are you a highly organised professional who excels in a fast-paced, collaborative environment? We are looking for a dedicated Office Coordinator to join our team in Witney. This role is central to maintaining a professional environment, ensuring any office maintenance and administration is up to date. Duties and Responsibilities: Travel & Logistics: Take the lead on organising travel for department members, including flights, accommodation, and ground transportation. Event & Meeting Coordination: Manage schedules and logistics for visitors while organising departmental events, including room bookings, meals, and necessary supplies. Office Management: Ensure the smooth running of the department by supervising shared resources, managing office facilities, and ordering office supplies. Financial Administration: Carry out procurement responsibilities effectively within budget and accurately process departmental expense reports. Team Support: Provide vital administrative support to the wider division Compliance & Excellence: Maintain strict adherence to health and safety (EHS) regulations and corporate policies while recommending improvements to enhance cost-efficiency. Role details: Job Title : Office Coordinator Work Location : Witney Contract Type : 12 months Start Date : April 2026 Salary : 20,666 Hours : 25 per week (Monday - Friday) Person Specification: Previous experience within office coordination/administration Proactive & Reliable: You take full responsibility for your tasks and act as a role model for cross-functional team support. Detail-Oriented: You have a keen eye for accuracy A Strong Communicator: You maintain professional business behaviours and high-quality interpersonal interactions at all times. Strong It skills (MS packages, Sharepoint, etc) If this sounds like the role for you, please don't hesitate to apply today! Randstad Business Support is acting as an Employment Business in relation to this vacancy.

We re hiring for future roles are you ready for your next Office Manager opportunity in London? At ARC, we are a boutique, specialist recruitment agency focused solely on business support and office management roles across London. We are proud to partner with some of the most dynamic and values-led employers - from creative agencies and VC-backed startups to FTSE firms and international organisations. We re currently expanding our exclusive talent pool of Office Managers for upcoming permanent positions. What we look for in Office Manager candidates: Minimum 12 months experience in an Office Manager or Operations Coordinator role Confident running day-to-day office operations, including facilities, suppliers, budgets, and internal processes Proactive and solutions-driven, with excellent communication and multitasking skills Able to support across onboarding, compliance, office culture and team engagement Tech confident (Microsoft Office, Google Workspace or similar) Comfortable with the expectation of in-person, office-first work environments Why register with ARC? A proven track record of placing professionals into top-tier roles, with over 100 5-star reviews from candidates and clients alike First-look access to London s best Office Manager vacancies Honest, consultative career support from specialist recruiters who know your market Guidance on salary benchmarks, progression opportunities, and market shifts Roles with flexible working, strong cultures, and forward-thinking leadership If you feel that you fit the above criteria, then please apply today by submitting your CV to us. Please note that due to the high volume of applications that we receive, only successful applicants will be contacted. For information on how we process personal information, please refer to our website: How We Use Your Personal Information. At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.

The People Coordinator plays a vital role in supporting the full employee lifecycle and creating a positive, engaging experience for colleagues across the organisation. This role ensures smooth delivery of day to day People operations, excellent employee experience, and efficient people processes. Working closely with managers and the wider People Team, the People Co-ordinator supports recruitment, onboarding, HCM systems, employee relations administration, and organisational development activities. Key Responsibilities Employee Lifecycle Administration Manage onboarding processes including issuing contracts, completing right to work checks, setting up new starters on HCM systems, and co-ordinating induction plans. Support offboarding activities such as resignation acknowledgement, exit interviews, and processing leavers. Maintain accurate and up to date employee records in HCM systems and personnel files. Recruitment & Talent Support Prepare offer letters and contract documentation. Liaise with hiring managers to support a smooth and professional recruitment experience where required. HR Systems & Reporting Ensure data accuracy on HCM systems. Support People Partners with reports on absence, turnover, compliance, and other KPIs as required. Support payroll by providing employee data changes and ensure deadlines are met. Employee Relations Administration Provide administrative support for ER cases including note taking, preparing letters, and maintaining confidential records. Assist managers with low level queries, signposting policies and processes. Learning & Development Co-ordinate training sessions, manage attendance records, and support L&D initiatives. Track completion of mandatory training and report on compliance. People Team Support Support People projects such as engagement surveys, policy updates, wellbeing initiatives, and organisational improvement programmes. Respond to employee enquiries in a timely and professional manner. Contribute to creating a positive, inclusive workplace culture. Skills and Experience Essential Experience in an administrative or people-related role. Strong organisational skills with excellent attention to detail. Ability to handle confidential information with discretion. Good communication skills and a customer focused approach. Proficient in Microsoft Office and comfortable working with HCM systems. Ability to prioritise and manage multiple tasks in a fast paced environment. Desirable CIPD Level 3 (or working towards). Experience using HCM systems. Understanding of employment law basics What we offer A competitive salary and benefits package appropriate to this position An employer who values the ongoing wellbeing of its employees Career development within a successful and growing business About Us We are MARCH . The leading provider of critical engineering services. Supporting the industries we all rely on to improve their infrastructure, process, and digital environments. We work together with our customers to maintain business continuity, optimise output, and drive new standards in productivity, reliability, and sustainability. We help deliver operational resilience, increased performance, and better environmental outcomes, across the board. Why March? Progress is People. MARCH has ambitious plans and central to our future growth is attracting, developing and retaining the very best talent. Whether your role is onsite or office-based, engineering or support, we offer opportunities for all our people to develop their careers and maximise their potential. MARCH is committed to building teams that reflect a wide range of backgrounds, perspectives, and experiences.

Onboarding Coordinator - Temporary Position Location: Keele , Newcastle Under Lyme , (Hybrid) Start Date: ASAP Contract Type: Temporary Working Pattern: Hybrid (2 days per week in office; remaining days remote) Pay: 25,500 pro rata We have an exciting opportunity to join our Onboarding Team as an Onboarding Coordinator! In this role, you will play a key part in supporting candidates throughout their journey of starting a new role. You'll ensure a smooth and positive onboarding experience by guiding new hires through the process, coordinating documentation, and providing the information they need to succeed from day one. What You'll Be Doing Manage a portfolio of 40-50 onboarding contractor cases at a time. Handle inbound and outbound calls while maintaining service level agreements. Serve as the primary point of contact for screening and contract-related queries. Provide regular and timely updates to all stakeholders throughout each onboarding process. Send and collate satisfaction surveys to continuously enhance the candidate experience. Coordinate orientation sessions and training programs , ensuring all required steps are completed. Collaborate with internal teams to ensure new hires have access to necessary systems, tools, and resources. Ensure data protection compliance and adherence to company policies at all times. What We're Looking For Previous experience in onboarding, administration, coordination, or customer service . Strong organisational and multitasking skills, with excellent attention to detail. Confident communicator who can build rapport quickly and provide a high-quality candidate experience. Comfortable working in a fast-paced environment with multiple priorities. Proficient with MS Office and familiar with Database systems. A team player who enjoys collaborating and problem-solving. Why Join Us? You'll be part of a supportive and friendly team dedicated to making every new hire's experience seamless and welcoming. This is a great opportunity to develop your HR and coordination skills while contributing to a meaningful part of the employee journey. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser (url removed)

Transport Administrator Erith Monday to Friday 9am-5pm Officed Based 32,000 per annum Permanent Position Are you an organised and proactive individual with a passion for logistics? Do you enjoy supporting a dynamic and very friendly team and ensuring everything runs smoothly? If so, we have an exciting opportunity for you! Our client, a leading organisation in the transport sector, is looking for a Transport Administrator to join their vibrant team on a permanent basis. What You'll Do: As a Transport Administrator, you will play a vital role in our operations. Your responsibilities will include: FMS Management: Ensure the Fleet Management System (FMS) is always up-to-date with all necessary paperwork. Vehicle Coordination: Book vehicles for Planned Maintenance Inspections (PMIs), services, and repairs, ensuring compliance with legal timescales. Data Collection: Collect and record important information from drivers and suppliers as needed to maintain accurate records. Equipment Oversight: Ensure each driver and vehicle is equipped with the necessary gear and Personal Protective Equipment (PPE), performing regular checks. Ordering Supplies: Order equipment and PPE for both drivers and vehicles to maintain operational efficiency. Road Tax Management: Ensure all road tax is purchased for each vehicle, keeping everything compliant. Fuel Monitoring: Monitor and purchase fuel, including allocating and loading fuel for drivers and trucks. Induction Organisation: Organise driver inductions at terminals to ensure everyone is well-prepared Depot Management: Monitor supplies in depots and arrange timely deliveries as needed. Transport Support: Assist in all areas of transport operations to contribute to a seamless workflow. What We're Looking For: A valid driving license is a must! The office is not reachable via public transport Prior experience in a Transport Admin/ Coordinator position Strong organisational skills with a keen eye for detail. Excellent communication skills to liaise with drivers and suppliers. Ability to work effectively in a team and support colleagues. Proficiency in using IT systems and software, particularly for record-keeping. Don't miss out on this fantastic opportunity! Apply today using the link. Only shortlisted candidates will be contacted. Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Job Title: Property & Operations Coordinator Location: Altrincham Hours: Full Time Monday Friday Salary: £30,000 - £32,000 Employment Type: Permanent Benefits: Pension, 22 days annual leave, car parking, on-site café discounts About the Opportunity: We are working on behalf of our client, a well-established organisation based in Altrincham, who are seeking a proactive Property and Operations Coordinator to support the smooth running of their operational and estate activities. You will provide essential administrative, technical, and coordination support across estates and operations, helping ensure processes, systems, and day-to-day activities run efficiently and compliantly. Key Responsibilities: Coordinate daily estates and operational activities, maintaining compliance with company policies Provide administrative support including scheduling, documentation, reporting, and system management Manage visitor and tenant parking, fobs, permits, and liaise with external service providers Assist with lease and contract renewals, tenant onboarding, and office events Maintain accurate records, spreadsheets, and operational trackers Act as a point of contact for tenants, visitors, and internal teams Support compliance, audits, and quality assurance activities What We re Looking For: Minimum 3 years experience in operational, facilities, administrative, or support roles, ideally within the property or estates industry Strong organisational, time-management, and multitasking skills Excellent communication and interpersonal abilities Proficiency in Microsoft Office Self-starter with the ability to work independently and take ownership of tasks Confidence in customer-facing situations and attention to detail Desirable: Experience with Paxton systems or similar access control systems Knowledge of property administration, compliance, or facilities management Familiarity with health, safety, and wellbeing processes This is a full-time, permanent opportunity for a highly organised and professional individual to make a tangible impact within a supportive and dynamic team environment.