66 jobs found

HR & Facilities Administrator, Paying up to 33k ( DOE), Standard days Monday to Friday , 28 days holiday, health care package, Modern clean office space, growing multinational company Location of the HR & Facilities Administrator Position: High Wycombe area A Leading Manufacturing business in the High Wycombe area, are requiring a HR & Facilities Administrator to join their team. The role has arisen due to company expansion as they continue to make significant strides in the sector they operate within. They work in a clean, modern office space, with a stable, supportive and loyal workforce. Duties of the HR & Facilities Administrator position: Maintenance of records - keeping up to date and complaint Processing sales orders Working closely with the finance director Monitor staff inductions and attendance Work closely with the facilities manager Ensure equipment is accessible and up-to-date Ensuring orders are up to date on the system Attendance of meetings - taking notes Create monthly reports for payroll Processing of completed paperwork and ensuring management have the correct information General administrative duties Benefits of the HR & Facilities Administrator : Salary: up to 33K a year Days. No shifts or weekend work 28 days holiday Healthcare package. Permanent opportunity after succesful probation If the HR & Facilities Administrator role is something of interest, please call Maisie at E3 Recruitment

Job Title: Client Administrator Location: Aylesbury Contract Details: Permanent, Full Time Salary: £25,000 per annum, rising to £27,000 after 1 year of service Hours: Monday - Friday, 9am - 5pm (1 hour lunch break) About Our Client: Our client is a leading provider of strategic facilities support services in the UK property sector, dedicated to enhancing both commercial and residential properties. They pride themselves on delivering top-class service and minimising operational, financial, and health and safety risks for their clients. Benefits & Perks: 20 days holiday, increasing to 25 days Hybrid working arrangements - 3 days in office, 2 days working from home Pension scheme Death in Service Benefit Modern work facilities Responsibilities: As a Client Administrator, you will: Take incoming calls from clients and suppliers, ensuring service level agreements are met Log new work orders with key suppliers both verbally and through the systems Investigate and respond to emails, maintaining communication with all parties involved Manage emergency reactive jobs daily, ensuring timely updates and SLA compliance Chase open jobs and quotes to ensure completion Maintain a solid understanding of each client group's specific needs and processes Essential skills: Excellent attention to detail High work standards and a strong sense of ownership Effective problem-solving and organisational skills Self-motivated, able to work independently and as part of a small team Strong communication and interpersonal skills with a professional telephone manner Proficiency in Microsoft Office, particularly Outlook, Word, and Excel Ability to remain calm under pressure Proven experience in processing and resolving calls from beginning to completion Desirable skills: Background in commercial property management, facilities management, or the building/construction industry How to apply: If you are passionate about delivering exceptional customer service and are looking to grow within a dynamic organisation, we want to hear from you! Please reach out to Adecco Aylesbury or apply via this job site! Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Facilities & Office Support Administrator Location: Fulham, London Job Type: Full-time, 5 days ON SITE Salary: Approximately £30k per annum Parking available A leading provider of supported housing in the UK are currently seeking a Facilities & Office Support Administrator to enhance their team. The IDEAL candidate will have knowledge of Health & Safety, Housing management systems in the housing sector and a First Aid qualification. Day-to-Day of the Role: Provide excellent customer service on reception and via central telephony across all supported housing sites. Deliver high-quality office administrative support that contributes to resident well-being and business efficiency. Ensure compliance with health and safety standards. Manage office supplies, equipment, and administrative systems. Maintain accurate records and logs, support the processing of housing-related documentation, and handle incoming mail in accordance with The Foundation's policy. Input data to various databases and spreadsheets, ensuring accuracy and compliance with internal controls. Support contractors and service providers during onsite visits and works. Assist with internal office moves, refurbishments, and space planning. Act as one of the designated First Aiders and Fire Wardens. Required Skills & Qualifications: Proven experience in office administration or a similar role. Strong organizational and multitasking abilities. Excellent communication and interpersonal skills. Proficiency in using office software and managing databases. Ability to work collaboratively with various teams and external contractors. Knowledge of health and safety regulations is a plus. A commitment to supporting vulnerable populations. Benefits: Competitive salary within the sector. Opportunities for personal and professional development. Supportive and inclusive work environment. Contribution to pension scheme.

Location: Hybrid (2 3 days office/remainder remote) Birmingham Contract: 6-Month FTC Salary: Up to £28,000 An established invoice finance lender is seeking an Invoice Finance Administrator to join their operations team on a 6-month fixed-term contract . This is an excellent opportunity for a detail-oriented finance professional to gain experience within a reputable lender known for its supportive culture and client-focused approach. The Role: Reporting to the Operations Manager, you ll support the day-to-day running of client facilities across invoice discounting and factoring products. You ll work closely with internal teams and clients to ensure accurate processing of invoices, reconciliations, and payments. Key Responsibilities: Managing daily payment runs and reconciling client accounts. Supporting cash allocation and funding processes. Investigating and resolving client queries in a timely manner. Maintaining up-to-date records and supporting internal reporting. Assisting with compliance and audit requirements as needed. Candidate Profile: Prior experience in invoice finance , factoring , or financial administration (preferred) . Excellent attention to detail and accuracy under pressure. Strong communication and problem-solving skills. Confident using financial systems and Microsoft Office (especially Excel). Team-oriented, organised, and adaptable.

Reception Administrator Temp to Perm Birchwood Immediate start Your new company I am recruiting on behalf of a valued client for a confident and personable Reception / Administrator to join their team on a temporary to permanent basis. This is a fantastic opportunity for someone with excellent communication skills and a proactive attitude to be the welcoming face of a professional environment. Your new role Key Responsibilities Greet visitors and clients with warmth and professionalism Answer and direct incoming calls efficiently Manage incoming and outgoing mail and deliveries Maintain a tidy and organised reception area Provide administrative support to various departments as needed Handle booking systems, meeting room schedules, and general enquiries Support with any administrative task as instructed by the Facilities Manager What you'll need to succeed Previous experience in a receptionist or front-of-house role Strong interpersonal and communication skills Proficient in Microsoft Office (Word, Outlook, Excel) Ability to multitask and remain calm under pressure Reliable, punctual, and well-presented What you'll get in return £13.71 per hour Temporary to permanent opportunity Weekly pay Opportunity to gain experience with a reputable organisation Supportive team environment Full-time, Monday-Friday, 08.30-16.30 What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #

Finance Administrator Location: Marlow Salary: Competitive Vacancy Type: Permanent Our client is a dynamic and innovative start-up private equity and support company headquartered on the outskirts of the vibrant town of Marlow. They specialise in investing in and subsequently providing comprehensive support services to a diverse portfolio of start-up companies and smaller businesses within the recruitment sector looking to scale. They are currently engaged with an exciting range of clients with ambitious Founders, providing consultancy services and financial, operational and administrative support services to their growing ventures. Their mission is to empower these budding enterprises with the tools they need to thrive and succeed in today's competitive business landscape. As they continue to expand, they are seeking a dedicated and proactive Finance Administrator to join their growing team. The Role Reporting into the COO and working alongside the Group Management Accountant, as the Finance Administrator you will play a crucial role in ensuring the smooth financial operations and efficient financial administrative processes for clients within the portfolio as well as for the Group. You will collaborate closely with the clients and internal teams to deliver exceptional financial administrative support. Key Responsibilities Accounts Management: Maintain accurate financial records using Xero. Manage accounts payable and receivable, ensuring timely processing of invoices. Reconcile bank statements and transactions, supplier accounts, and payroll transactions. Managing credit control Assisting with Cashflow management Assisting with payroll for clients and the Group Processing expenses for the company founders, and those of the clients Financial Reporting: Assist the Group Management Accountant in preparing monthly management accounts, cash flow reports, and financial forecasts. Assist in preparing year-end accounts and liaising with external accountants/auditors. Prepare weekly reports for the Founders including AP reports, aged debt summaries and P&L forecasts Provide insights and recommendations based on financial performance data. Coordinate with the clients and internal stakeholders to ensure accurate financial data and reporting. Setting up of Xero accounts for new clients including setting the chart of accounts, creating P&L and Balance sheet layouts and inviting necessary users Payroll and Contractor Management: Working with the Operations department, assist with processing contractor timesheets and ensure accurate payments. Compliance and Policies: Working with the external accounting partner, support the Group Management Accountant in ensuring compliance with HMRC regulations, VAT returns, and tax submissions. Verifying bank details with ad hoc suppliers and clients as necessary Support implementation and adherence to financial policies and procedures. Process Improvement: Identify opportunities to streamline financial workflows and improve efficiency. Collaborate with team members to align financial processes with recruitment practices. Skills and Qualifications Administrative experience and a knowledge of financial practices would be preferred but is not essential as all training will provided within the role A background in recruitment or familiarity with recruitment practices, including contractor management, billing, and IR35 compliance would be preferred but not essential. Competent in Microsoft Excel (but training in more complex excel requirements such as pivot tables, v-lookups etc will be provided) Exceptional attention to detail and accuracy Ability to manage multiple priorities and meet tight deadlines. Benefits Competitive salary Hybrid working model (work 1 day from home) Opportunities for professional growth and development. Engaging and dynamic start-up environment. Modern and engaging offices based at Marlow International Parkway, with full canteen/restaurant and shower facilities onsite To Apply If you feel you are a suitable candidate and would like to work for this reputable company, please do not hesitate to apply.

Estates AdministratorRate - £170Location - West LondonDuration - 3 months initiallyIr35 - Inside (Must use an umbrella company)We're seeking a proactive Estates & Facilities Administrator to provide administrative and coordination support across our estates and facilities operations. Key Responsibilities Assist with day-to-day administration for estates, maintenance, and facilities projects. Maintain accurate records, schedules, and documentation, including basic document control tasks. Liaise with contractors, suppliers, and internal teams to ensure smooth service delivery. Support compliance with health & safety and statutory requirements. Skills & Experience Strong organisational and communication skills with keen attention to detail. Competence with MS Office and database systems. Experience in an education environment is desirable but not essential. Prior exposure to document control or facilities administration is an advantage. This role offers the opportunity to work in a busy estates team and contribute to the effective running of a large property portfolio.

Project Management Administrator (Full Time) Thornbury 29,064- 31, hours per week Monday to Friday Permanent Introduction We are seeking an enthusiastic and experienced full-time Administrator to join a small team, supporting day-to-day administrative functions and project work. This is an exciting opportunity to make a real difference in a varied role, with involvement in a wide range of projects and tasks. Regular hours are 9am to 5pm, Monday to Thursday, and 9am to 4.30pm on Fridays. Some evening work is required, usually once a month, to take minutes at meetings (time off in lieu will be given). Key Duties: Prepare and distribute meeting papers and agendas, and take accurate minutes. Manage planning application responses, records and submissions within statutory deadlines. Provide reception duties, handling enquiries in person, by phone and in writing. Log and manage incoming and outgoing mail. Assist the Financial Administrator with invoices, purchase orders and financial records. Maintain cemetery records and deal sensitively with related enquiries. Support grant processes, including enquiries, applications, meetings and payments. Manage diaries, functions, events and Mayoral arrangements. Identify improvements to administrative processes, including AI opportunities. Draft correspondence, update policies, file documents and prepare reports. Assist with facilities records, administration and contractor liaison. Obtain quotes and liaise with contractors on-site and pre-works. Maintain staff training records, book courses and monitor completions. Update the website and assist with social media monitoring and posts. Write risk assessments and assist with health and safety tasks. Requirements: Proven administrative experience in a busy office environment. Strong organisational skills and attention to detail. Excellent communication skills, both written and verbal. Ability to handle sensitive information confidentially. Proficiency with IT systems, including Microsoft Office. Flexibility to work occasional evenings. What We Offer: Salary between 29,064 and 31,022. Full-time hours with early finish on Fridays. Time off in lieu for evening meetings. Opportunity to work on varied projects. Supportive team environment. Interested? Apply now to take the next step in your administrative career and make a difference as part of our dedicated team. Acorn by Synergie acts as an employment agency for permanent recruitment.

School office manager SEND school Full-time Immediate start Temp to perm 8.30 to 4.30 A large, well-organised SEN school in Camberwell is looking for an experienced School administrator to join their team to manage the office and support the admin team. The role would suit an individual with previous experience in running a large school office or an experienced school administrator looking for a more senior position. The Role In this role you will manage the full range of administrative support to the Head and Senior Managers, ensuring continuity is maintained between staff, pupils, Governors, parents, carers, professionals, volunteers and visitors and all stakeholders. Under the direction of the school business manager the post holder will be responsible for managing processes in the school and liaising with the SLT team. The Schools Office Manager will actively embrace the schools core principles to ensure an inclusive and positive environment for our pupils with learning difficulties and disabilities. The Schools Office Manager will liaise with senior managers, OHCAT Shared services teams school staff, pupils, Governors, parents, carers, professionals, volunteers and visitors to maintain the high standards of the school. Lead on the Lettings of the facilities and assist with preparations for school events, projects and functions. If you are an experienced School Administrator looking for a new position, please apply ASAP with an up to date CV. The School This SEN school is based in the borough of Camberwell with good local transport links. The school is well organised with a committed and driven leadership team who work closely with staff and parents to ensure the best outcomes for all pupils. Alongside the teaching staff team, there is an established school administration team who ensure all aspects of the day to day running of the school are accurate and completely efficiently. If you are an experienced office manager seeking a full-time position, please apply immediately with an up to date CV. We have a policy to respond to all applications within three working days. However, because of the volume of applications, we are sometimes unable to reply to individual enquiries. If we have not contacted you within this specified time your application has been unsuccessful on this occasion. Philosophy Education is a Recruitment Business and is advertising this vacancy on behalf of one of its clients.

Location: Hybrid (2-3 days office/remainder remote) - Birmingham Contract: 6-Month FTC Salary: Up to £28,000 An established invoice finance lender is seeking an Invoice Finance Administrator to join their operations team on a 6-month fixed-term contract . This is an excellent opportunity for a detail-oriented finance professional to gain experience within a reputable lender known for its supportive culture and client-focused approach. The Role: Reporting to the Operations Manager, you'll support the day-to-day running of client facilities across invoice discounting and factoring products. You'll work closely with internal teams and clients to ensure accurate processing of invoices, reconciliations, and payments. Key Responsibilities: Managing daily payment runs and reconciling client accounts. Supporting cash allocation and funding processes. Investigating and resolving client queries in a timely manner. Maintaining up-to-date records and supporting internal reporting. Assisting with compliance and audit requirements as needed. Candidate Profile: Prior experience in invoice finance , factoring , or financial administration (preferred) . Excellent attention to detail and accuracy under pressure. Strong communication and problem-solving skills. Confident using financial systems and Microsoft Office (especially Excel). Team-oriented, organised, and adaptable.

Senior Facilities Administrator Temporary Cover £18.24 per hour + holiday pay Immediate start Until end of December Central London HybridWe re working with a professional membership organisation to find a proactive Facilities Administrator to provide short-term cover until the end of December.This is a fantastic opportunity for an experienced facilities professional who enjoys a varied role, working across maintenance coordination, health & safety, and contractor management within a busy office environment.The role You ll be joining a friendly and collaborative Facilities team, supporting the smooth running of the organisation s London office and ensuring it remains a safe, efficient, and welcoming space for staff and visitors.Key responsibilities include: Coordinating maintenance and repairs via the in-house helpdesk system Liaising with key contractors (cleaning, pest control, catering, maintenance, etc.) Maintaining accurate floor plans and occupancy records Supporting health and safety processes, including risk assessments and building walkarounds Scheduling and supervising on-site contractor work and creating work permits Managing office supplies, postal services, and supporting team inboxes and diaries Providing reactive support during building evacuations and incident management You ll have: Previous experience in a facilities or office management role Strong organisational skills and the ability to manage multiple priorities Excellent communication and coordination skills Confidence working with contractors and internal teams A proactive, can-do attitude and attention to detail This role is available for an immediate start and will run until late December, providing essential cover during a busy period.If you re available straight away and looking for a rewarding temporary role where you can make an impact, we d love to hear from you.Applications will be reviewed on a rolling basis, so please apply without delay. As leading charity recruitment specialists and a certified B Corp , Harris Hill is committed to high and ever-improving standards of equitable and inclusive recruitment. We actively welcome applications from all sections of the community regardless of age, disability, gender, race, religion, sexuality and other protected characteristics.

Finance Administrator We are seeking a motivated and detail-oriented Finance Administrator to support financial operations and play a key role in delivering accurate and timely services. Position: Finance Administrator Salary: £20,255 pro rata (£28,357 FTE) Hours: Part time, 25 hours per week, flexible across 4 or 5 days (Tuesdays in the office required) Location: Hammersmith, West London, hybrid with 2 days in the office Contract: Permanent Closing Date: Midday, Monday 20 October 2025 Interview Date: Thursday 30 October 2025, Hammersmith Shortlisted candidates will be required to participate in an assessment as part of the selection process. This will be held on the day of your interview, if you are invited to participate. About the Role Reporting to the Finance Manager, you will ensure the smooth running of financial transactions including rent accounting and purchase ledger systems. Key responsibilities include: Processing rent charges and receipts accurately on the housing management system Managing supplier invoices and weekly payment runs Reconciling supplier statements and resolving discrepancies Assisting with finance journals and balance sheet reconciliations Producing budget reports to support budget holders Responding promptly and professionally to resident and supplier queries This role offers an opportunity to develop your finance career, with scope for further learning and professional growth. About You You will bring a proactive and organised approach to the role with: Experience of managing varied workloads and priorities Strong numeracy, literacy and IT skills, including MS Office Excellent communication skills, both written and verbal The ability to work collaboratively with colleagues and external partners A solutions-focused attitude with commitment to excellent customer service This role would suit someone looking to build or progress their career in finance, with opportunities for training and development. About the Organisation This organisation is dedicated to making a positive impact through providing high-quality housing and services. With a strong community focus, they are committed to delivering safe, secure and affordable homes while ensuring residents have a voice in shaping the services they receive. This is an exciting time to join, with significant development projects and new office facilities in West London. Other roles you may have experience of could include: Finance Assistant, Accounts Administrator, Accounts Assistant, Rent Accounts Administrator, Ledger Clerk, etc. PLEASE NOTE: This role is being advertised by NFP People on behalf of the organisation.

We are currently recruiting for a Sales Ledger Administrators to work as part of the Finance team at our Head Office in Lutterworth. As a Sales Ledger Administrator you will be assisting the Ledger team in accurately inputting all ledger data into the in-house system. This is a busy role so we are looking for someone who has some similar experience, strong administration skills, a real team player and can begin with us immediately. As the Sales Ledger Administrator you will: Reconciliation & Allocation of Cheque, BACS and Card payments to customer accounts. Banking of receipts Creation of new customer accounts including risk assessment & credit limits Database maintenance using Excel Review customer accounts Dispute management & associated reporting Input of miscellaneous sales invoicing & credit notes Insurance policy administration Carry out various end-of-month routines Collating and generating management reporting as required Carry out general administration duties The successful candidate will have: GCSE s or equivalent including Maths and English Previous experience within a similar role although this is not essential, good administration skills will be considered Computer literate including the use of MS Office packages Word and Excel Strong numeracy skills Strong attention to detail Confident and good telephone manner Ability to prioritise task and meet deadlines In return you can expect a competitive salary plus benefits including Pension, Heath Cash back scheme, 25 days holiday & Free onsite parking. Part of the Loxam Group, Nationwide Platforms are the UK's leading specialist provider of Powered Access rental equipment, with the largest and broadest fleet, local depots spread across the country and our wealth of experience partnering with companies in a variety of sectors including Construction, Warehouse & Distribution, Aviation, Facilities Management, Industrial Services, Telecoms and Media, our customers can depend on us to provide the right solution to support their every working at height need. At Nationwide Platforms, your safety is absolutely our priority. Our award winning BlueSky Solutions and Training division offer our customers access to the latest and safest ways to work and through long standing partnerships with our manufacturers, we will always provide equipment that will lead the way to a safer industry. Some of our innovations include the award-winning secondary guarding systems and Harness ON , a range of pioneering Material Handling Attachments (MHAs), and the SkySentry control and monitoring system. At Nationwide Platforms, we are dedicated to fostering a diverse, equitable, and inclusive workplace. We recognise that a variety of perspectives, experiences, and backgrounds is crucial to our success in the Powered Access industry. Our commitment is to ensure that every employee feels respected, valued, and supported in their work environment

Finance Administrator We are seeking a motivated and detail-oriented Finance Administrator to support financial operations and play a key role in delivering accurate and timely services. Position: Finance Administrator Salary: £20,255 pro rata (£28,357 FTE) Hours: Part time, 25 hours per week, flexible across 4 or 5 days (Tuesdays in the office required) Location: Hammersmith, West London, hybrid with 2 days in the office Contract: Permanent Closing Date: Midday, Monday 20 October 2025 Interview Date: Thursday 30 October 2025, Hammersmith Shortlisted candidates will be required to participate in an assessment as part of the selection process. This will be held on the day of your interview, if you are invited to participate. About the Role Reporting to the Finance Manager, you will ensure the smooth running of financial transactions including rent accounting and purchase ledger systems. Key responsibilities include: Processing rent charges and receipts accurately on the housing management system Managing supplier invoices and weekly payment runs Reconciling supplier statements and resolving discrepancies Assisting with finance journals and balance sheet reconciliations Producing budget reports to support budget holders Responding promptly and professionally to resident and supplier queries This role offers an opportunity to develop your finance career, with scope for further learning and professional growth. About You You will bring a proactive and organised approach to the role with: Experience of managing varied workloads and priorities Strong numeracy, literacy and IT skills, including MS Office Excellent communication skills, both written and verbal The ability to work collaboratively with colleagues and external partners A solutions-focused attitude with commitment to excellent customer service This role would suit someone looking to build or progress their career in finance, with opportunities for training and development. About the Organisation This organisation is dedicated to making a positive impact through providing high-quality housing and services. With a strong community focus, they are committed to delivering safe, secure and affordable homes while ensuring residents have a voice in shaping the services they receive. This is an exciting time to join, with significant development projects and new office facilities in West London. Other roles you may have experience of could include: Finance Assistant, Accounts Administrator, Accounts Assistant, Rent Accounts Administrator, Ledger Clerk, etc. PLEASE NOTE: This role is being advertised by NFP People on behalf of the organisation.

Senior Facilities Administrator Temporary Cover £18.24 per hour + holiday pay Immediate start Until end of December Central London Hybrid We re working with a professional membership organisation to find a proactive Facilities Administrator to provide short-term cover until the end of December. This is a fantastic opportunity for an experienced facilities professional who enjoys a varied role, working across maintenance coordination, health & safety, and contractor management within a busy office environment. The role You ll be joining a friendly and collaborative Facilities team, supporting the smooth running of the organisation s London office and ensuring it remains a safe, efficient, and welcoming space for staff and visitors. Key responsibilities include: Coordinating maintenance and repairs via the in-house helpdesk system Liaising with key contractors (cleaning, pest control, catering, maintenance, etc.) Maintaining accurate floor plans and occupancy records Supporting health and safety processes, including risk assessments and building walkarounds Scheduling and supervising on-site contractor work and creating work permits Managing office supplies, postal services, and supporting team inboxes and diaries Providing reactive support during building evacuations and incident management You ll have: Previous experience in a facilities or office management role Strong organisational skills and the ability to manage multiple priorities Excellent communication and coordination skills Confidence working with contractors and internal teams A proactive, can-do attitude and attention to detail This role is available for an immediate start and will run until late December , providing essential cover during a busy period. If you re available straight away and looking for a rewarding temporary role where you can make an impact, we d love to hear from you. Applications will be reviewed on a rolling basis, so please apply without delay. As leading charity recruitment specialists and a certified B Corp , Harris Hill is committed to high and ever-improving standards of equitable and inclusive recruitment. We actively welcome applications from all sections of the community regardless of age, disability, gender, race, religion, sexuality and other protected characteristics.

Administrator required for Temporary role in Canterbury Monday to Friday. SECURITY CONSCIOUSHMP Rochester Prison. Based on 39 hours per week Up to £15.84 per hour PAYE inclusive of holiday. Temporary role Overview of the position: As a supplier to the HM Prison Service for the provision of maintenance trades & support operatives, Hays is seeking to recruit an experienced administrator for Rochester Prison in Rochester, Kent. This is a Long-term Temporary Contract. Based on 39 hours per week, Monday - Friday 8am - 4.30pm The Administrator role has a unique working environment with a strong sense of team working. Always in demand, you could benefit from long-term contracts and there is also potential, once trained, to work in other prisons both locally and nationally. Purpose of the Administrator role: As part of the Works Department you will be responsible for dealing with incoming & internal calls in a responsive and professional manner. You must be organised, adhering to strict deadlines and must be able to attain a high level of accuracy in all duties. You will be able to adapt to the use of existing in-house database/ facilities management systems and maintain daily responsibilities including data look ups, conversions and data reconciliations. The ideal candidate will have proven experience of working as part of an admin team. A proactive approach is essential, and the successful candidate will be somebody who possesses sound judgement and a logical approach. The Works Department has expressed a preference for candidates with strong office software skills, particularly in Microsoft Excel. Use of formula within Microsoft Excel is essential. The majority of the duties will revolve around data input, of the maintenance projects and works schedules onto their system called "Planet FM" and then creating trackers on Excel. You will also be responsible for assisting in the safety and security of the establishment, where your duties could also include escorting visitors & building contractors within the prison and outside areas. Kent Prisons have an excellent reputation as busy local prisons, which serve all the courts in the South East. They pride themselves in engaging and involving employees working alongside them in the process of change. Experience: The nature of the role requires candidates to be security conscious and able to challenge potential compromises and risks, you will also need to be reliable and consistent, level headed and have exceptional interpersonal skills. Successful applicants will have a background in cleaning, and will be assessed based on the following competencies: Acting with integrity, respecting others, Building relationships and team working, communicating effectively, developing self and others. If you would like to find out more about this interesting & rewarding opportunity contact Gavin on #

Facilities Support Manager (Fixed Term Contract until 1st May 2026) Wembley Salary up to £51k Depending on experience + Plus Benefits Summary NG Bailey Facilities Services are currently recruiting for a Facilities Support Manager to join our team based at the iconic Wembley Stadium. This pivotal role will oversee a small, high-performing support function - managing four direct reports across the Helpdesk and Permit Office teams. As the central point of contact for service support across the contract, you'll lead the Helpdesk operation to ensure outstanding performance, efficient management of CAFM and compliance systems, and seamless communication between internal teams, clients, and suppliers. Some of the key deliverables in this role will include: Lead and develop a team of 4 (2 Helpdesk and 2 Permit Office Administrators). Oversee the effective operation of the CAFM system and ensure data accuracy. Produce weekly and monthly performance reports, including KPIs, job completions, outstanding work orders, and blocked invoices. Act as Subject Matter Expert (SME) for CAFM, providing coaching and support to ensure consistent system usage and process compliance - Build strong working relationships with clients, suppliers, and internal stakeholders to drive a culture of customer service excellence. Manage procurement and financial accountability for subcontractors, materials, spares, and consumables. Provide leadership for all administrative functions, ensuring smooth cover for absence and holiday periods. Identify and implement opportunities to enhance service delivery, improve efficiency, and add value to the contract. Working hours are Monday to Friday, working 0800:1700 (1hr for lunch) What we're looking for : An experienced Facilities Support Manager with a strong administrative background, sharp problem-solving skills, and the drive to excel in a fast-paced, high-profile environment You will hold the below qualifications / experience. Experience working within an FM or Building Services environment or service support leadership role. Must have educational qualifications in Mathematics and English Language (GCSE Grade C or above or equivalent) IT literate in all Microsoft packages especially Word and Excel - to produce detailed Excel and Word reports. Financial awareness and confidence managing budgets and procurement, Experience of Invoice reconciliation and WiP reporting. Previous experience of working with a recognised CAFM system (i.e: Concept, eLogbooks, Joblogic) Have a logical and organised method to enable 100% completion of all works. Benefits: We're always evolving our benefits to ensure we're attracting and retaining great people. Some of what you can expect includes: Salary up to £51k Depending on experience + Plus Benefits 25 Days Holidays plus Bank Holidays (This will be pro rata) Sick Pay Pension with a leading provider and employer contribution Personal Wellbeing and Volunteer Days Private Medical Insurance Free 24/7 365 Employee Assistance Program to support mental health and well-being (including counselling sessions and legal advice) Flexible benefits to suit from Dental Insurance, Gym Memberships, Give As You Earn, Travel Insurance, Tax Free Bikes. Personal development programme Next Steps: As a business, we're on a journey to build on our culture where everyone is included, treated fairly and with respect. This starts with recruitment and how we bring people into the organisation. We'll do our best to outline the recruitment process to you ahead of time with plenty of notice. If you require any accommodations to participate in the application or interview process, please let us know and we will work with you to ensure your needs are met. About Us: We are one of the leading independent engineering and services businesses in the UK. Founded in 1921, with a turnover of £500m and 3000 employees, we are proud of our history of developing great people through our investment in training. Working across a variety of sectors within the building and infrastructure industry, our innovative, responsible and forward-thinking approach allows us to work on fantastic ground-breaking projects, providing solutions using the latest tools and technologies. Progression is something we value, and we will make sure that when you join us you have a clearly defined development path, supported by regular reviews, training and ongoing support to enable you to be the best you can be .

Holiday Cover Receptionist Job Title: Receptionist / Facilities Administrator Job Purpose: To provide a professional and welcoming front-of-house service while supporting the smooth running of office facilities. This role combines reception duties with administrative support for facilities management, ensuring a safe, efficient, and pleasant working environment. Key Responsibilities:Reception Duties: Greet visitors and staff in a friendly and professional manner.Manage incoming calls, emails, and deliveries.Ensure the reception area is tidy and presentable at all times. Facilities Administration: Support day-to-day facilities operations, including office maintenance, supplies, and contractor coordination.Monitor and report building issues (e.g., heating, lighting, plumbing).Assist with health and safety compliance, including fire drills and first aid suppliers General Administration: Maintain accurate records and documentation.Support internal communications and staff notices.Assist with onboarding of new staff (e.g., desk setup, access cards).Liaise with external suppliers and service providers. Skills & Experience:Previous experience in a receptionist or facilities support role preferred.Excellent communication and interpersonal skills.Strong organisational and multitasking abilities.Proficient in Microsoft Office (Word, Excel, Outlook).Ability to handle confidential information with discretion. If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #