Company Profile CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 70,000 employees and operate in 48 countries. Job Title: Workplace Experience Host CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Reception / Workplace Coordinator to join the team located in Epsom . Role Summary: Ownership of office floors and the surrounding areas to ensure the best workplace experience is met each day Greets employees and announces clients, applicants, and visitors. Conducts guest registration through badging software. Arranges escorts as needed. Issues visitor passes and validates parking Maintains neat appearance reception area, conference rooms caf and other common areas. Requests building and housekeeping services as needed. Periodically inspects common area equipment to ensure good operating condition. Arranges equipment service as needed. Assists the Workplace Experience Team and CBRE community with general administrative support including all mail services, event management, desk booking, bike locker management, etc. Requests building and/or equipment services as needed. Assists with the CBRE community on-boarding process, including new employee orientation, training, equipment and software ordering - workflow assistance and welcoming procedures and first day orientation management. Collaborate with IT, Maintenance, Cleaning, Helpdesk teams to ensure that issues are proactively reported and addressed in line with procedures. Full JD can be provided upon application. Experience Required: A minimum of 1 - 2 years related experience (e.g. Front Desk, Concierge, Hospitality, Room Management, or Customer Service roles) is preferred. Advanced communication skills with the ability to effectively present information to an internal department and/or large groups of employees. Experience in facilities management and/or dealing with suppliers/contractors beneficial. Ability to solve problems and deal with a variety of options in complex situations.
Nov 28, 2025
Full time
Company Profile CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 70,000 employees and operate in 48 countries. Job Title: Workplace Experience Host CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Reception / Workplace Coordinator to join the team located in Epsom . Role Summary: Ownership of office floors and the surrounding areas to ensure the best workplace experience is met each day Greets employees and announces clients, applicants, and visitors. Conducts guest registration through badging software. Arranges escorts as needed. Issues visitor passes and validates parking Maintains neat appearance reception area, conference rooms caf and other common areas. Requests building and housekeeping services as needed. Periodically inspects common area equipment to ensure good operating condition. Arranges equipment service as needed. Assists the Workplace Experience Team and CBRE community with general administrative support including all mail services, event management, desk booking, bike locker management, etc. Requests building and/or equipment services as needed. Assists with the CBRE community on-boarding process, including new employee orientation, training, equipment and software ordering - workflow assistance and welcoming procedures and first day orientation management. Collaborate with IT, Maintenance, Cleaning, Helpdesk teams to ensure that issues are proactively reported and addressed in line with procedures. Full JD can be provided upon application. Experience Required: A minimum of 1 - 2 years related experience (e.g. Front Desk, Concierge, Hospitality, Room Management, or Customer Service roles) is preferred. Advanced communication skills with the ability to effectively present information to an internal department and/or large groups of employees. Experience in facilities management and/or dealing with suppliers/contractors beneficial. Ability to solve problems and deal with a variety of options in complex situations.
Company Profile CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 70,000 employees and operate in 48 countries. Job Title: Workplace Experience Host CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Reception / Workplace Coordinator to join the team located in Leeds . Role Summary: Ownership of office floors and the surrounding areas to ensure the best workplace experience is met each day Greets employees and announces clients, applicants, and visitors. Conducts guest registration through badging software. Arranges escorts as needed. Issues visitor passes and validates parking Maintains neat appearance reception area, conference rooms café and other common areas. Requests building and housekeeping services as needed. Periodically inspects common area equipment to ensure good operating condition. Arranges equipment service as needed. Assists the Workplace Experience Team and CBRE community with general administrative support including all mail services, event management, desk booking, bike locker management, etc. Requests building and/or equipment services as needed. Assists with the CBRE community on-boarding process, including new employee orientation, training, equipment and software ordering - workflow assistance and welcoming procedures and first day orientation management. Collaborate with IT, Maintenance, Cleaning, Helpdesk teams to ensure that issues are proactively reported and addressed in line with procedures. Full JD can be provided upon application. Experience Required: A minimum of 1 - 2 years related experience (e.g. Front Desk, Concierge, Hospitality, Room Management, or Customer Service roles) is preferred. Advanced communication skills with the ability to effectively present information to an internal department and/or large groups of employees. Experience in facilities management and/or dealing with suppliers/contractors beneficial. Ability to solve problems and deal with a variety of options in complex situations.
Nov 28, 2025
Full time
Company Profile CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 70,000 employees and operate in 48 countries. Job Title: Workplace Experience Host CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Reception / Workplace Coordinator to join the team located in Leeds . Role Summary: Ownership of office floors and the surrounding areas to ensure the best workplace experience is met each day Greets employees and announces clients, applicants, and visitors. Conducts guest registration through badging software. Arranges escorts as needed. Issues visitor passes and validates parking Maintains neat appearance reception area, conference rooms café and other common areas. Requests building and housekeeping services as needed. Periodically inspects common area equipment to ensure good operating condition. Arranges equipment service as needed. Assists the Workplace Experience Team and CBRE community with general administrative support including all mail services, event management, desk booking, bike locker management, etc. Requests building and/or equipment services as needed. Assists with the CBRE community on-boarding process, including new employee orientation, training, equipment and software ordering - workflow assistance and welcoming procedures and first day orientation management. Collaborate with IT, Maintenance, Cleaning, Helpdesk teams to ensure that issues are proactively reported and addressed in line with procedures. Full JD can be provided upon application. Experience Required: A minimum of 1 - 2 years related experience (e.g. Front Desk, Concierge, Hospitality, Room Management, or Customer Service roles) is preferred. Advanced communication skills with the ability to effectively present information to an internal department and/or large groups of employees. Experience in facilities management and/or dealing with suppliers/contractors beneficial. Ability to solve problems and deal with a variety of options in complex situations.
Grade: Facilities Assistant Directorate: Resources Department: property services Responsible to: Facilities supervisor Purpose of the Job: A Facilities Assistant is a key player in maintaining and supporting the day-to-day operations of buildings and service delivery. Working under the guidance of a facilities supervisor or Coordinator, the Facilities Assistant handles a wide range of tasks that ensure everything runs smoothly. From managing basic maintenance duties to overseeing the setup of rooms and equipment and general security support provision, facilities assistants play an essential role in the efficient functioning of a workplace. Main Responsibilities: Key Responsibilities the role of a Facilities Assistant is varied and can include both hands-on maintenance work and administrative duties. Common responsibilities include: Assisting with general building maintenance and repairs Setting up and arranging meeting rooms or event spaces Managing inventory for maintenance supplies and equipment Handling incoming work orders and triage assessment of repair requests. Coordinating with contractors for routine maintenance tasks like cleaning or HVAC inspections ensuring site safety is adhered to incl. permit to work and safe contractor controls. Supporting health and safety compliance by ensuring all facilities are safe and functional. Assisting with moves, repairs, or installations of office furniture and equipment Assisting with the building security and access control management. Providing critical support to responsible lead officer (s) in the case of emergency or fire action events. Respond promptly to facility related requests from staff including resolving operational access and resources needs Conducting regular inspections of the premises to identify and resolve compliance and housekeeping matters. Provision of porterage and good receiving. To support in any special event (s) including out of hours on behalf of RCC Audio visual solutions support and set up support for meetings. Utilities and soft FM service support coordination and operations incl. office environment hygiene and heating
Nov 28, 2025
Seasonal
Grade: Facilities Assistant Directorate: Resources Department: property services Responsible to: Facilities supervisor Purpose of the Job: A Facilities Assistant is a key player in maintaining and supporting the day-to-day operations of buildings and service delivery. Working under the guidance of a facilities supervisor or Coordinator, the Facilities Assistant handles a wide range of tasks that ensure everything runs smoothly. From managing basic maintenance duties to overseeing the setup of rooms and equipment and general security support provision, facilities assistants play an essential role in the efficient functioning of a workplace. Main Responsibilities: Key Responsibilities the role of a Facilities Assistant is varied and can include both hands-on maintenance work and administrative duties. Common responsibilities include: Assisting with general building maintenance and repairs Setting up and arranging meeting rooms or event spaces Managing inventory for maintenance supplies and equipment Handling incoming work orders and triage assessment of repair requests. Coordinating with contractors for routine maintenance tasks like cleaning or HVAC inspections ensuring site safety is adhered to incl. permit to work and safe contractor controls. Supporting health and safety compliance by ensuring all facilities are safe and functional. Assisting with moves, repairs, or installations of office furniture and equipment Assisting with the building security and access control management. Providing critical support to responsible lead officer (s) in the case of emergency or fire action events. Respond promptly to facility related requests from staff including resolving operational access and resources needs Conducting regular inspections of the premises to identify and resolve compliance and housekeeping matters. Provision of porterage and good receiving. To support in any special event (s) including out of hours on behalf of RCC Audio visual solutions support and set up support for meetings. Utilities and soft FM service support coordination and operations incl. office environment hygiene and heating
Are you a problem-solver looking for a rewarding opportunity where no two days are the same If so, why not consider joining our repairs and maintenance team as a Scheduler / Repairs Administrator at our office in Dartford, Kent. Rydon Maintenance is an expanding division of the Rydon Group and is successfully providing facilities management services to a variety of clients, predominantly within the healthcare and housing association sectors. For over 40 years, we've recruited talented and innovative people to build and maintain homes, schools, hospitals, student accommodation and more. We combine a personal touch with outstanding technical expertise to deliver award-winning, quality facilities for local communities with a commitment from people who are passionate about what they do. Job Purpose As a Scheduler / Repairs Administrator you will be fully trained to use our scheduling software to take ownership of a number of Maintenance Operatives and subcontractor s diaries to ensure the completion of maintenance and repair works. On a day to day basis you will need to ensure that all planned and reactive jobs are booked in for the appropriate individuals and are allocated the right amount of time, including moving jobs around as and when emergencies need to be booked in or when extra time is needed. This will involve working closely with our call centre team and liaising with clients and residents to ensure relevant access requirements and security is adhered to. You will be escalating outstanding jobs and following tasks through to completion making sure all jobs are closed down on the system once completed. You will receive comprehensive training on joining and throughout your time in this role, you will have the opportunity to progress your way through the pay structure: there are four grades of the role and with your increased knowledge and responsibility you will have the opportunity to increase your salary in line with your development. What we can offer you as Scheduler / Repairs Administrator A clear pay structure starting with a competitive starting salary of £28,090 per annum and increasing as you develop and achieve in the role 25 days holiday Incentives and recognition for your performance Full training, ongoing coaching and support Access to an employee discount scheme which includes a wide-range of special offers and discounts on insurances, lifestyle goods and services. Company pension, life assurance and income protection. Flexible benefits for you to choose from including Critical Illness, DenPlan, Private Medical Insurance and Cycle to work schemes. Health and wellness benefits such as free flu vaccinations, access to an Employee Assistance and Wellbeing Programme, BUPA Health & Wellbeing Plans, access to our Health and Wellbeing portal with an extensive range of advice and resources and much much more! Opportunities to progress your career across the business. Where will I be working We are based in Greenhithe, Kent just a short distance away from Bluewater. We do offer a hybrid working policy and most of our team work at home and in the office on a rotational basis. Please note that we do not offer hybrid working whilst training. When you are travelling to us we have good bus route links and only 5 minutes from the nearest railway station. We also have free parking. It's a fun and sociable office which promotes an inclusive culture. This is a permanent full time position and working hours are Monday to Friday 8am to 5pm. Experience Required Although previous experience of working as a Repairs Co-ordinator / Repairs Scheduler within a social housing or commercial maintenance company is desirable, it is not crucial. Above all you will: enjoy working in a busy and fast paced environment have an aptitude for problem-solving have strong administration skills and attention to detail be computer literate able to use Microsoft Office, Outlook and Google Maps. have a passion for great customer service and a excellent telephone manner If this sounds like you we'd strongly encourage you to apply. Additional Information As a well established, progressive company we are committed to attracting and retaining individuals by offering an excellent benefits package that includes a wide range of core and voluntary benefits. Rydon is an equal opportunities employer and promotes diversity in employment. Successful candidates will be selected solely on their ability to carry out the duties of the post. To be redirected to our dedicated careers page to complete your application.
Nov 28, 2025
Full time
Are you a problem-solver looking for a rewarding opportunity where no two days are the same If so, why not consider joining our repairs and maintenance team as a Scheduler / Repairs Administrator at our office in Dartford, Kent. Rydon Maintenance is an expanding division of the Rydon Group and is successfully providing facilities management services to a variety of clients, predominantly within the healthcare and housing association sectors. For over 40 years, we've recruited talented and innovative people to build and maintain homes, schools, hospitals, student accommodation and more. We combine a personal touch with outstanding technical expertise to deliver award-winning, quality facilities for local communities with a commitment from people who are passionate about what they do. Job Purpose As a Scheduler / Repairs Administrator you will be fully trained to use our scheduling software to take ownership of a number of Maintenance Operatives and subcontractor s diaries to ensure the completion of maintenance and repair works. On a day to day basis you will need to ensure that all planned and reactive jobs are booked in for the appropriate individuals and are allocated the right amount of time, including moving jobs around as and when emergencies need to be booked in or when extra time is needed. This will involve working closely with our call centre team and liaising with clients and residents to ensure relevant access requirements and security is adhered to. You will be escalating outstanding jobs and following tasks through to completion making sure all jobs are closed down on the system once completed. You will receive comprehensive training on joining and throughout your time in this role, you will have the opportunity to progress your way through the pay structure: there are four grades of the role and with your increased knowledge and responsibility you will have the opportunity to increase your salary in line with your development. What we can offer you as Scheduler / Repairs Administrator A clear pay structure starting with a competitive starting salary of £28,090 per annum and increasing as you develop and achieve in the role 25 days holiday Incentives and recognition for your performance Full training, ongoing coaching and support Access to an employee discount scheme which includes a wide-range of special offers and discounts on insurances, lifestyle goods and services. Company pension, life assurance and income protection. Flexible benefits for you to choose from including Critical Illness, DenPlan, Private Medical Insurance and Cycle to work schemes. Health and wellness benefits such as free flu vaccinations, access to an Employee Assistance and Wellbeing Programme, BUPA Health & Wellbeing Plans, access to our Health and Wellbeing portal with an extensive range of advice and resources and much much more! Opportunities to progress your career across the business. Where will I be working We are based in Greenhithe, Kent just a short distance away from Bluewater. We do offer a hybrid working policy and most of our team work at home and in the office on a rotational basis. Please note that we do not offer hybrid working whilst training. When you are travelling to us we have good bus route links and only 5 minutes from the nearest railway station. We also have free parking. It's a fun and sociable office which promotes an inclusive culture. This is a permanent full time position and working hours are Monday to Friday 8am to 5pm. Experience Required Although previous experience of working as a Repairs Co-ordinator / Repairs Scheduler within a social housing or commercial maintenance company is desirable, it is not crucial. Above all you will: enjoy working in a busy and fast paced environment have an aptitude for problem-solving have strong administration skills and attention to detail be computer literate able to use Microsoft Office, Outlook and Google Maps. have a passion for great customer service and a excellent telephone manner If this sounds like you we'd strongly encourage you to apply. Additional Information As a well established, progressive company we are committed to attracting and retaining individuals by offering an excellent benefits package that includes a wide range of core and voluntary benefits. Rydon is an equal opportunities employer and promotes diversity in employment. Successful candidates will be selected solely on their ability to carry out the duties of the post. To be redirected to our dedicated careers page to complete your application.
Firmin Recruit are delighted to be recruiting for an experienced Facilities Management Assistant/ Coordinator for our established client based in Gillingham, Kent Hours: 9 am - 5.30 pm Monday - Friday The Role: The role is working as a Facilities Management Assistant for a busy and fast-growing Estate Agents. Our client is looking for an experienced Facilities Administrator who is an excellent organiser with good attention to detail and happy to work as part of a team or on your own when necessary. The role will involve dealing with a variety of different people, providing administrative support to the property managers enabling them to manage the company's portfolio of residential block management sites to a high standard. Key Responsibilities: Assisting with all aspect of property management including Repairs, maintenance, and services Telephone liaison with clients, residents, and contractors Composing correspondence Keeping records and files are up to date General property assistant and administration duties Suitable Candidate. The ideal candidate will need previous property or facilities administration experience, but my client will look at candidates with strong Administration/Customer Services skills Excellent communication skills Strong Administration and IT skills Highly organised with the ability to multi-task and prioritise workload effectively. Excellent attention to detail with the ability multi-task and prioritise workload effectively. Benefits : Medicash, Benenden Health Care ( after one year of service), 25 days holiday + Bank Holidays, Parking, Learning & Development Programme, Long Service Award, Pension, company events etc If you have the necessary experience and would like to know more about this role, please send your CV . Due to the location of my client, it is necessary to have access to your own transport Firmin Recruit are an Agency working on behalf of our client
Nov 27, 2025
Full time
Firmin Recruit are delighted to be recruiting for an experienced Facilities Management Assistant/ Coordinator for our established client based in Gillingham, Kent Hours: 9 am - 5.30 pm Monday - Friday The Role: The role is working as a Facilities Management Assistant for a busy and fast-growing Estate Agents. Our client is looking for an experienced Facilities Administrator who is an excellent organiser with good attention to detail and happy to work as part of a team or on your own when necessary. The role will involve dealing with a variety of different people, providing administrative support to the property managers enabling them to manage the company's portfolio of residential block management sites to a high standard. Key Responsibilities: Assisting with all aspect of property management including Repairs, maintenance, and services Telephone liaison with clients, residents, and contractors Composing correspondence Keeping records and files are up to date General property assistant and administration duties Suitable Candidate. The ideal candidate will need previous property or facilities administration experience, but my client will look at candidates with strong Administration/Customer Services skills Excellent communication skills Strong Administration and IT skills Highly organised with the ability to multi-task and prioritise workload effectively. Excellent attention to detail with the ability multi-task and prioritise workload effectively. Benefits : Medicash, Benenden Health Care ( after one year of service), 25 days holiday + Bank Holidays, Parking, Learning & Development Programme, Long Service Award, Pension, company events etc If you have the necessary experience and would like to know more about this role, please send your CV . Due to the location of my client, it is necessary to have access to your own transport Firmin Recruit are an Agency working on behalf of our client
Permanent role Warehouse/Stores Coordinator Remote Location - Rugby/Crick area CV21 09:00-17:30 Mon-Fri Circa £28,000 per annum We are currently on the lookout for an extremely organised and proactive warehouse/stores coordinator. You will be working for an extremely welcoming, family run business who: design, manufacture, install and distribute bespoke products for the entertainment sector. This is a unique role and truly one which you can put your own stamp on. Duties will vary however key responsibilities will include: Delegating/prioritising tasks Organising the onsite stores and 2 off site storage facilities - ensuring items and pallets are labelled and logged. Quality checking incoming and outgoing stock Photographing the condition of items & arranging repairs Booking transport and the maintenance scheduling for onsite vehicles and MHE Overseeing the annual stock take Mucking and getting your hands dirty General admin duties including: data entry, emails etc. What do I need to be considered? A full UK drivers licence and access to your own vehicle (Age 25+ for insurance) Previous experience leading or coordinating a SME stores or warehouse environment. Bespoke products experience even better! Excellent organisation skills, the ability to prioritise and multitask Somebody who is not afraid to speak up, be the stores spokesperson and implement changes. Happy with a role which includes manual handling What will I get in return? Competitive salary - negotiable to a certain degree Annual Christmas bonus 1 week Christmas shut down Autonomy to implement new processes Future progression opportunities If you feel that this is the ideal role for you and you are genuinely looking for a role where you can make a difference press apply ASAP. Just respond to this advert with your CV and we will be in touch.
Nov 27, 2025
Full time
Permanent role Warehouse/Stores Coordinator Remote Location - Rugby/Crick area CV21 09:00-17:30 Mon-Fri Circa £28,000 per annum We are currently on the lookout for an extremely organised and proactive warehouse/stores coordinator. You will be working for an extremely welcoming, family run business who: design, manufacture, install and distribute bespoke products for the entertainment sector. This is a unique role and truly one which you can put your own stamp on. Duties will vary however key responsibilities will include: Delegating/prioritising tasks Organising the onsite stores and 2 off site storage facilities - ensuring items and pallets are labelled and logged. Quality checking incoming and outgoing stock Photographing the condition of items & arranging repairs Booking transport and the maintenance scheduling for onsite vehicles and MHE Overseeing the annual stock take Mucking and getting your hands dirty General admin duties including: data entry, emails etc. What do I need to be considered? A full UK drivers licence and access to your own vehicle (Age 25+ for insurance) Previous experience leading or coordinating a SME stores or warehouse environment. Bespoke products experience even better! Excellent organisation skills, the ability to prioritise and multitask Somebody who is not afraid to speak up, be the stores spokesperson and implement changes. Happy with a role which includes manual handling What will I get in return? Competitive salary - negotiable to a certain degree Annual Christmas bonus 1 week Christmas shut down Autonomy to implement new processes Future progression opportunities If you feel that this is the ideal role for you and you are genuinely looking for a role where you can make a difference press apply ASAP. Just respond to this advert with your CV and we will be in touch.
Financial Operations Coordinator - Edinburgh Haymarket - Salary up to 29,000 CBW are looking for a Financial Operations Coordinator to work with a leading facilities company based in the Haymarket area of Edinburgh. Your main duties consist of supporting the Commercial Team with financial administration, contract documentation, and day-to-day operational support. This role is ideal for someone with strong organisational skills and experience in a commercial or financial environment. Key Responsibilities: Support the team with day-to-day administrative tasks, handling documentation, correspondence, and general enquiries. Liaise with suppliers to resolve billing issues and assist with financial administration. Apply schedules to generate pricing for reactive works and small project quotations. Compile and submit client applications and reports in accordance with contractual guidelines. Check and validate all financial submissions to ensure accuracy and compliance. Review and approve purchase orders and invoices from subcontractors. Work closely with Engineering teams and Helpdesk Administrators to maintain effective service delivery. Create purchase order requests and record goods received. Produce monthly client invoices and ensure financial records are kept up to date. Person Specification: Strong administrative and organisational skills. Excellent communication and customer service abilities. Proficiency in Microsoft Office (Word, Excel, Outlook) and FM software. Ability to manage multiple tasks and prioritise workload effectively. Experience in working within a Facilities Management environment (preferred). Previous experience in an administrative role, ideally within FM or a similar environment (Essential). Familiarity with FM operations, property management, or building maintenance (advantageous). Strong IT skills and experience working with databases and reporting systems. Salary & Benefits: Salary up to 29,000 DOE 25 days annual leave plus bank holidays. Generous workplace pension scheme. Training, development & progression opportunities. Monday to Friday 8am - 5pm office based.
Nov 27, 2025
Full time
Financial Operations Coordinator - Edinburgh Haymarket - Salary up to 29,000 CBW are looking for a Financial Operations Coordinator to work with a leading facilities company based in the Haymarket area of Edinburgh. Your main duties consist of supporting the Commercial Team with financial administration, contract documentation, and day-to-day operational support. This role is ideal for someone with strong organisational skills and experience in a commercial or financial environment. Key Responsibilities: Support the team with day-to-day administrative tasks, handling documentation, correspondence, and general enquiries. Liaise with suppliers to resolve billing issues and assist with financial administration. Apply schedules to generate pricing for reactive works and small project quotations. Compile and submit client applications and reports in accordance with contractual guidelines. Check and validate all financial submissions to ensure accuracy and compliance. Review and approve purchase orders and invoices from subcontractors. Work closely with Engineering teams and Helpdesk Administrators to maintain effective service delivery. Create purchase order requests and record goods received. Produce monthly client invoices and ensure financial records are kept up to date. Person Specification: Strong administrative and organisational skills. Excellent communication and customer service abilities. Proficiency in Microsoft Office (Word, Excel, Outlook) and FM software. Ability to manage multiple tasks and prioritise workload effectively. Experience in working within a Facilities Management environment (preferred). Previous experience in an administrative role, ideally within FM or a similar environment (Essential). Familiarity with FM operations, property management, or building maintenance (advantageous). Strong IT skills and experience working with databases and reporting systems. Salary & Benefits: Salary up to 29,000 DOE 25 days annual leave plus bank holidays. Generous workplace pension scheme. Training, development & progression opportunities. Monday to Friday 8am - 5pm office based.
Overview Excellent opportunity for a Workplace / Facilities Coordinator to work client side for a highly reputable organisation overseeing Facilities Management within their vibrant London office. You will Run the day-to-day site activities which will include co-ordinating the following services: post, cleaning, security, health and safety, inducting new starters, M&E contractors and front of house services. Key Responsibilities Serves as primary point of contact for all functions and processes within the Workplace team. Responsible for the onsite Facilities Management, ensuring all requests are actioned in a timely manner, appropriately and effectively to meet customer satisfaction and expectations Deliver KPI and SLA reporting for contractors Responsible for completing and recording daily building inspections, documenting and resolve any issues found and engage appropriate vendors promptly Supervision of site PPM schedule, ensuring all tasks are undertaken within the agreed timescales. Manage all reactive work requests, ensuring the appropriate, swift and cost-effective resolution. Supervision of third-party contractors and suppliers undertaking FM and Workplace work on site, ensuring all work is carried out in accordance with regulatory requirements and company standard operating procedures. Proactive 'visual maintenance' of floor areas in all offices, including collaboration spaces, staircases, coffee points and other areas Responsible for checking and reviewing Risk Assessments and Method Statements (RAMS) and creating permits to work. Induct new starters with building processes Develop a professional relationship with all facilities service providers by regular contractor/vendor meetings, ensuring agreed service commitments and KPI's are met and exceeded. Ensure value for money/added value is achieved in terms of quality, service and cost. Sort, collate and distribute all mail and courier requests. Log and record all mail transactions on appropriate spread sheets. Cover for other roles within the team as required Carry out other duties as required, including but not limited to, general porterage. Supervise security provision Maintain relationship with all stakeholders and act as primary contact for all Workplace related queries. Experience / Skills Required Experience as a Facilities Assistant / Workplace Coordinator within a corporate environment. Experience with PPM's and scheduling Good communication and able to work within a team Have an understanding of hard and soft services NEBOSH and or IOSH Team player with an enthusiastic attitude and pro-active approach. Salary / Package £40,000 - 42,000 25 days holiday Pension contribution Access to corporate benefits At Gleeson Recruitment Group, we embrace inclusivity and welcome applicants of all backgrounds, experiences, and abilities. We are proud to be a disability confident employer.By applying you will be registered as a candidate with Gleeson Recruitment Limited. Our Privacy Policy is available on our website and explains how we will use your data.
Nov 27, 2025
Full time
Overview Excellent opportunity for a Workplace / Facilities Coordinator to work client side for a highly reputable organisation overseeing Facilities Management within their vibrant London office. You will Run the day-to-day site activities which will include co-ordinating the following services: post, cleaning, security, health and safety, inducting new starters, M&E contractors and front of house services. Key Responsibilities Serves as primary point of contact for all functions and processes within the Workplace team. Responsible for the onsite Facilities Management, ensuring all requests are actioned in a timely manner, appropriately and effectively to meet customer satisfaction and expectations Deliver KPI and SLA reporting for contractors Responsible for completing and recording daily building inspections, documenting and resolve any issues found and engage appropriate vendors promptly Supervision of site PPM schedule, ensuring all tasks are undertaken within the agreed timescales. Manage all reactive work requests, ensuring the appropriate, swift and cost-effective resolution. Supervision of third-party contractors and suppliers undertaking FM and Workplace work on site, ensuring all work is carried out in accordance with regulatory requirements and company standard operating procedures. Proactive 'visual maintenance' of floor areas in all offices, including collaboration spaces, staircases, coffee points and other areas Responsible for checking and reviewing Risk Assessments and Method Statements (RAMS) and creating permits to work. Induct new starters with building processes Develop a professional relationship with all facilities service providers by regular contractor/vendor meetings, ensuring agreed service commitments and KPI's are met and exceeded. Ensure value for money/added value is achieved in terms of quality, service and cost. Sort, collate and distribute all mail and courier requests. Log and record all mail transactions on appropriate spread sheets. Cover for other roles within the team as required Carry out other duties as required, including but not limited to, general porterage. Supervise security provision Maintain relationship with all stakeholders and act as primary contact for all Workplace related queries. Experience / Skills Required Experience as a Facilities Assistant / Workplace Coordinator within a corporate environment. Experience with PPM's and scheduling Good communication and able to work within a team Have an understanding of hard and soft services NEBOSH and or IOSH Team player with an enthusiastic attitude and pro-active approach. Salary / Package £40,000 - 42,000 25 days holiday Pension contribution Access to corporate benefits At Gleeson Recruitment Group, we embrace inclusivity and welcome applicants of all backgrounds, experiences, and abilities. We are proud to be a disability confident employer.By applying you will be registered as a candidate with Gleeson Recruitment Limited. Our Privacy Policy is available on our website and explains how we will use your data.
Role: Bid Manager Location: North London Salary: up to £75k plus package Howells are working with a family run business that operate in the Social Housing Refurbishment space with a turnover £70m. Bid Manager Role: As Bid Manager you will build and own the end-to-end bid management capability. You will establish the bid management function, including developing the bid library, establishing the bid lifecycle process and qualifying opportunities that align with our growth strategy. The Bid Manager will be responsible for preparing successful SQs and winning bids, taking ownership of the end-to-end bid process and implementation of all necessary bid procedures and processes. The Bid Manager will line manage a Bid Coordinator. The Bid Manager will be key in enabling their growth, ensuring we are bidding smartly, competitively and compliantly and that our bid submissions reflect our values, technical and service expertise and social value credentials. Bid Manager Main Duties & responsibilities: Setting up the bid function Develop, implement and embed the bid management framework including bid/no bid, review and sign off processes Establish and manage a bid library (case studies, CVs, pricing models, standard responses, frameworks) and ensure it is kept current and easily accessible Create and refine templates, checklists, process flows, guidelines and quality assurance mechanisms for bids Work with senior leadership/business development to define and track the bid pipeline and qualify opportunities Develop metrics, tracking and feedback analysis (win/loss analysis, lessons learned) to drive continuous improvement in bid strike rate. End-to-end bid management Lead bid / no bid decision making Engage with internal stakeholders to develop the bid strategy Manage the bid plan, allocate tasks, set deadlines, monitor progress, coordinate input from subject matter experts (SMEs) and ensure quality of submission Write and/or commission writing of bid responses ensuring they are clear, persuasive, client focused, benefits led, compliant and reflect our expertise Oversee layout/design/presentation of bid documents to ensure brand consistency Ensure submissions meet all regulatory/compliance requirements Lead bid review meetings, compliance reviews and sign off processes to ensure timely submission Line manage the Bid Coordinator: Set objectives, provide coaching, review their work (e.g. managing trackers, bid library updates, administrative tasks) and support their development Post submission: Support post-submission activities such as client presentations, clarification responses and debriefs. Capture lessons learnt, update process and library accordingly. Bid Manager Skills & Knowledge: Significant experience managing end-to-end bid lifecycle in property management, housing maintenance, facilities management, social housing or a closely related sector Proven experience of writing successful bids/tenders (public and/or private sector) and a demonstrable track record of winning contracts Strong people management skills Excellent written and verbal communication skills, able to craft compelling narratives and translate service models into clear benefits Ability to work independently in demanding deadline-driven environments Ability to communicate and influence at senior levels Strong written English language skills. For more into please contact Gary Sewell on Applications If you feel that you have the relevant experience to be successful in this position and would like to find out more please apply online today attaching a copy of your current CV. Alternatively contact us on . Howells are an Equal Opportunities employer. All applications will be dealt with in the strictest confidence. Howells acts as an Employment Business for the supply of temporary workers and an Employment Agency in relation to permanent vacancies.
Nov 27, 2025
Full time
Role: Bid Manager Location: North London Salary: up to £75k plus package Howells are working with a family run business that operate in the Social Housing Refurbishment space with a turnover £70m. Bid Manager Role: As Bid Manager you will build and own the end-to-end bid management capability. You will establish the bid management function, including developing the bid library, establishing the bid lifecycle process and qualifying opportunities that align with our growth strategy. The Bid Manager will be responsible for preparing successful SQs and winning bids, taking ownership of the end-to-end bid process and implementation of all necessary bid procedures and processes. The Bid Manager will line manage a Bid Coordinator. The Bid Manager will be key in enabling their growth, ensuring we are bidding smartly, competitively and compliantly and that our bid submissions reflect our values, technical and service expertise and social value credentials. Bid Manager Main Duties & responsibilities: Setting up the bid function Develop, implement and embed the bid management framework including bid/no bid, review and sign off processes Establish and manage a bid library (case studies, CVs, pricing models, standard responses, frameworks) and ensure it is kept current and easily accessible Create and refine templates, checklists, process flows, guidelines and quality assurance mechanisms for bids Work with senior leadership/business development to define and track the bid pipeline and qualify opportunities Develop metrics, tracking and feedback analysis (win/loss analysis, lessons learned) to drive continuous improvement in bid strike rate. End-to-end bid management Lead bid / no bid decision making Engage with internal stakeholders to develop the bid strategy Manage the bid plan, allocate tasks, set deadlines, monitor progress, coordinate input from subject matter experts (SMEs) and ensure quality of submission Write and/or commission writing of bid responses ensuring they are clear, persuasive, client focused, benefits led, compliant and reflect our expertise Oversee layout/design/presentation of bid documents to ensure brand consistency Ensure submissions meet all regulatory/compliance requirements Lead bid review meetings, compliance reviews and sign off processes to ensure timely submission Line manage the Bid Coordinator: Set objectives, provide coaching, review their work (e.g. managing trackers, bid library updates, administrative tasks) and support their development Post submission: Support post-submission activities such as client presentations, clarification responses and debriefs. Capture lessons learnt, update process and library accordingly. Bid Manager Skills & Knowledge: Significant experience managing end-to-end bid lifecycle in property management, housing maintenance, facilities management, social housing or a closely related sector Proven experience of writing successful bids/tenders (public and/or private sector) and a demonstrable track record of winning contracts Strong people management skills Excellent written and verbal communication skills, able to craft compelling narratives and translate service models into clear benefits Ability to work independently in demanding deadline-driven environments Ability to communicate and influence at senior levels Strong written English language skills. For more into please contact Gary Sewell on Applications If you feel that you have the relevant experience to be successful in this position and would like to find out more please apply online today attaching a copy of your current CV. Alternatively contact us on . Howells are an Equal Opportunities employer. All applications will be dealt with in the strictest confidence. Howells acts as an Employment Business for the supply of temporary workers and an Employment Agency in relation to permanent vacancies.
Helpdesk Co-ordinator Salary: £33,000 Location: Walthamstow (Waltham Forest) Contract: 12-month maternity cover (potential to become permanent) Hours: 36 hours per week (9am-5pm, with one 8am-4pm shift per week on a rota) Working pattern: Initially full-time office-based. After probation, potential for hybrid About the Role We are seeking a proactive and highly organised Helpdesk Co-ordinator to deliver responsive helpdesk services that support repairs, maintenance and premises support functions across a wide range of environments. You will play a key role in managing workflow, triaging service requests, coordinating tasks with contractors and internal teams, and ensuring service delivery meets agreed KPIs. Key Responsibilities Coordinate and manage incoming service requests, work orders and help calls using CAFM systems (Concerto) and internal platforms such as ServiceOS. Prioritise and manage a personal caseload to ensure timely progression of open jobs in line with service KPIs. Build and maintain strong working relationships with internal teams, contractors and external stakeholders. Use effective questioning and listening techniques to understand customer needs and direct queries appropriately. Support the scheduling of routine and planned works. Manage queries and complaints professionally and ensure follow-up actions are completed. Assist with business development activity by supporting client officers in arranging or preparing for meetings. Ensure all work is carried out in accordance with health and safety requirements, policies and procedures. Skills, Experience & Qualifications Significant experience in a similar helpdesk, coordination or facilities management role. Experience working with subcontractors and within a facilities management environment. Strong knowledge of relevant legislation, professional guidelines and best practice. Proven ability to monitor performance and take corrective action where needed. Ability to manage conflicting priorities, work under pressure and use initiative to resolve issues. Competent IT skills, including Microsoft Office and specialist systems such as CAFM platforms. Flexible approach to work, including occasional out-of-hours or weekend support if required. Please apply or call Leah Seber at Build Recruitment
Nov 27, 2025
Contractor
Helpdesk Co-ordinator Salary: £33,000 Location: Walthamstow (Waltham Forest) Contract: 12-month maternity cover (potential to become permanent) Hours: 36 hours per week (9am-5pm, with one 8am-4pm shift per week on a rota) Working pattern: Initially full-time office-based. After probation, potential for hybrid About the Role We are seeking a proactive and highly organised Helpdesk Co-ordinator to deliver responsive helpdesk services that support repairs, maintenance and premises support functions across a wide range of environments. You will play a key role in managing workflow, triaging service requests, coordinating tasks with contractors and internal teams, and ensuring service delivery meets agreed KPIs. Key Responsibilities Coordinate and manage incoming service requests, work orders and help calls using CAFM systems (Concerto) and internal platforms such as ServiceOS. Prioritise and manage a personal caseload to ensure timely progression of open jobs in line with service KPIs. Build and maintain strong working relationships with internal teams, contractors and external stakeholders. Use effective questioning and listening techniques to understand customer needs and direct queries appropriately. Support the scheduling of routine and planned works. Manage queries and complaints professionally and ensure follow-up actions are completed. Assist with business development activity by supporting client officers in arranging or preparing for meetings. Ensure all work is carried out in accordance with health and safety requirements, policies and procedures. Skills, Experience & Qualifications Significant experience in a similar helpdesk, coordination or facilities management role. Experience working with subcontractors and within a facilities management environment. Strong knowledge of relevant legislation, professional guidelines and best practice. Proven ability to monitor performance and take corrective action where needed. Ability to manage conflicting priorities, work under pressure and use initiative to resolve issues. Competent IT skills, including Microsoft Office and specialist systems such as CAFM platforms. Flexible approach to work, including occasional out-of-hours or weekend support if required. Please apply or call Leah Seber at Build Recruitment
Andy File Associates are acting as a recruitment agency on behalf of our client with regards this permanent position. Facilities Management Coordinator (Invoicing & Subcontractor Administration) Overview The Facilities Management Coordinator is responsible for supporting the smooth operation of facilities services by managing invoice processing, maintaining accurate financial records, and serving as a key communication link between clients, subcontractors, and internal teams. This role ensures timely payment, compliance with contract terms, and high-quality service delivery. Key Responsibilities Invoicing & Financial Administration Prepare, review, and process invoices for facilities services in accordance with company procedures and contract requirements. Track purchase orders, delivery notes, work orders, and service reports to ensure billing accuracy. Monitor and reconcile accounts payable and accounts receivable related to facilities operations. Maintain up-to-date records of all invoicing activities, payment status, and financial documentation. Follow up on outstanding payments with clients and escalate issues where necessary. Verify subcontractor invoices against agreed rates, completed works, and supporting documentation. Subcontractor & Supplier Coordination Liaise with subcontractors to obtain quotes, confirm job completion, and resolve invoice discrepancies. Ensure subcontractors meet compliance requirements, including insurances, certifications, and health & safety documentation. Maintain an approved supplier list and update subcontractor information as required. Client Relationship Management Act as a point of contact for client queries relating to billing, scheduled works, and service updates. Provide timely and accurate reporting on work progress, invoicing status, and cost tracking. Support the preparation of client-facing documents such as monthly reports or financial summaries. Facilities Support Assist with scheduling planned and reactive maintenance activities. Maintain asset logs, service records, and contract documentation. Support the Facilities Manager with general administrative tasks and coordination as needed. Skills & Competencies Essential Strong experience in invoicing, accounts administration, or financial coordination. Knowledge of facilities management processes and subcontractor workflows. Excellent communication and relationship-building skills. High attention to detail with strong numerical accuracy. Proficiency with MS Office (especially Excel) and finance/CAFMs systems. Ability to manage multiple deadlines and prioritise workloads effectively. Desirable Experience working within facilities management, property services, or construction. Understanding of compliance requirements (H&S, contractor documentation). Familiarity with purchase order systems and service-level agreements. Qualifications Minimum: GCSEs/A-Levels or equivalent. Preferred: NVQ or diploma in Business Administration, Facilities Management, or related field. Financial administration certifications advantageous. Personal Attributes Proactive and organised with a problem-solving mindset. Professional, customer-focused attitude. Able to work independently and collaboratively. Integrity in handling financial information and sensitive documentation. Hours 9am - 5pm with some flexibility on hours.
Nov 26, 2025
Full time
Andy File Associates are acting as a recruitment agency on behalf of our client with regards this permanent position. Facilities Management Coordinator (Invoicing & Subcontractor Administration) Overview The Facilities Management Coordinator is responsible for supporting the smooth operation of facilities services by managing invoice processing, maintaining accurate financial records, and serving as a key communication link between clients, subcontractors, and internal teams. This role ensures timely payment, compliance with contract terms, and high-quality service delivery. Key Responsibilities Invoicing & Financial Administration Prepare, review, and process invoices for facilities services in accordance with company procedures and contract requirements. Track purchase orders, delivery notes, work orders, and service reports to ensure billing accuracy. Monitor and reconcile accounts payable and accounts receivable related to facilities operations. Maintain up-to-date records of all invoicing activities, payment status, and financial documentation. Follow up on outstanding payments with clients and escalate issues where necessary. Verify subcontractor invoices against agreed rates, completed works, and supporting documentation. Subcontractor & Supplier Coordination Liaise with subcontractors to obtain quotes, confirm job completion, and resolve invoice discrepancies. Ensure subcontractors meet compliance requirements, including insurances, certifications, and health & safety documentation. Maintain an approved supplier list and update subcontractor information as required. Client Relationship Management Act as a point of contact for client queries relating to billing, scheduled works, and service updates. Provide timely and accurate reporting on work progress, invoicing status, and cost tracking. Support the preparation of client-facing documents such as monthly reports or financial summaries. Facilities Support Assist with scheduling planned and reactive maintenance activities. Maintain asset logs, service records, and contract documentation. Support the Facilities Manager with general administrative tasks and coordination as needed. Skills & Competencies Essential Strong experience in invoicing, accounts administration, or financial coordination. Knowledge of facilities management processes and subcontractor workflows. Excellent communication and relationship-building skills. High attention to detail with strong numerical accuracy. Proficiency with MS Office (especially Excel) and finance/CAFMs systems. Ability to manage multiple deadlines and prioritise workloads effectively. Desirable Experience working within facilities management, property services, or construction. Understanding of compliance requirements (H&S, contractor documentation). Familiarity with purchase order systems and service-level agreements. Qualifications Minimum: GCSEs/A-Levels or equivalent. Preferred: NVQ or diploma in Business Administration, Facilities Management, or related field. Financial administration certifications advantageous. Personal Attributes Proactive and organised with a problem-solving mindset. Professional, customer-focused attitude. Able to work independently and collaboratively. Integrity in handling financial information and sensitive documentation. Hours 9am - 5pm with some flexibility on hours.
Cameron James Professional Recruitment
Old Sarum, Wiltshire
My Client is a large public sector organisation and is seeking an accomplished Facilities Coordinator to manager its property and mantenance service. As the Facilities Coordinator you will be responsible for the following;- Provide a safe, well maintained, legally compliant and productive workplace for our staff, as well as delivering a range of business support services to help everyone work safely, effectively, and efficiently. Preparing maintenance schedules and associated works, carrying out regular inspections of facilities to determine problems and proactively manage these, adhering to quality standards and building regulations. Onboarding and building sound working partnerships with key suppliers to keep the facility operational at all times. Ensuring compliance and the highest standards in respect of all estates related statutory legislation, standards, and guidelines including COSHH, Pressure Systems, Refrigerant Controls, Legionella, Asbestos etc. Undertake such duties as may be required in terms of the Risk Management, Sustainability and Health and Safety legislation. Appropriate records should be taken of all site visits and works undertaken. Health and Safety matters and a daily events diary shall be kept. You will be an accomplished Facilities professional with relevant Health and safety qualifications such as IOSH and experience of working across a mixture of property types including offices, laboratories, warehouses, and a broad knowledge of the associated building mechanical and electrical systems is advantageous.
Nov 26, 2025
Full time
My Client is a large public sector organisation and is seeking an accomplished Facilities Coordinator to manager its property and mantenance service. As the Facilities Coordinator you will be responsible for the following;- Provide a safe, well maintained, legally compliant and productive workplace for our staff, as well as delivering a range of business support services to help everyone work safely, effectively, and efficiently. Preparing maintenance schedules and associated works, carrying out regular inspections of facilities to determine problems and proactively manage these, adhering to quality standards and building regulations. Onboarding and building sound working partnerships with key suppliers to keep the facility operational at all times. Ensuring compliance and the highest standards in respect of all estates related statutory legislation, standards, and guidelines including COSHH, Pressure Systems, Refrigerant Controls, Legionella, Asbestos etc. Undertake such duties as may be required in terms of the Risk Management, Sustainability and Health and Safety legislation. Appropriate records should be taken of all site visits and works undertaken. Health and Safety matters and a daily events diary shall be kept. You will be an accomplished Facilities professional with relevant Health and safety qualifications such as IOSH and experience of working across a mixture of property types including offices, laboratories, warehouses, and a broad knowledge of the associated building mechanical and electrical systems is advantageous.
Company description: B. Braun is one of the world's leading providers and manufacturers of healthcare solutions today. We focus on delivering exceptional value to our customers. Our wide range of products and services, as well as a long history in the healthcare sector, places us in the unique position of being able to provide expertise as well as solutions to our challenges. Our aim is to support the healthcare sector to address the challenges it currently faces. From workforce and bed shortage to infection rates, we have a range of partnership models which focus on reducing system costs and improving both patient outcomes and hospital provider efficiency. We employ over 1200 people across the UK with our Central Operations being based at our Head Office in Sheffield. Job description: We're looking for a proactive and organised Caretaker / Facilities Coordinator to join our Facilities team at UK Head Office. In this key role, you'll help ensure our sites are safe, well-maintained, and fully operational. You'll be the first point of contact for facilities-related queries, manage maintenance schedules, coordinate contractors, and contribute to the smooth running of our facilities database and reporting systems Key Details: Job Title: Caretaker / Facilities Coordinator Department: Facilities Location: Chapeltown, Sheffield Working Hours: 37.5 Hours, Monday to Friday Contract: Permanent Your main responsibilities: Providing day-to-day support for site maintenance and facilities operations Responding to repair requests and facilities issues promptly and professionally Coordinating and monitoring contractors to ensure compliance with company policies and regulatory standards. Maintaining accurate records, including risk assessments and contractor documentation Supporting safety tours and ensure follow-up actions are completed Participating in the out-of-hours on-call rota to address urgent issues Creating purchase requisitions for facilities contracts and services Promoting health and safety compliance across the site What you need to succeed: Experience of an administrative role A passion for being handy (e.g. repairs, DIY) Confidence using MS Excel to an intermediate standard An organised and methodical approach to work Confidence liaising with stakeholders of all levels Excellent attention to detail What you get in return: 27 days annual leave plus bank holidays Discretionary annual bonus scheme 7% employer pension contribution 3x Salary life assurance Group income protection scheme Enhanced sick pay and family friendly payments Private medical insurance Health and wellbeing programme Employee assistance programme And much more Apply now! We look forward to receiving your application! At B. Braun, we believe that diversity drives innovation and excellence. We are committed to fostering an inclusive environment where everyone - regardless of background, identity, or ability - feels valued, respected and empowered. Our recruitment practices reflect this commitment, ensuring equal opportunities for all. Our Recruitment Advisors are happy to support you with any questions or specific needs, you can find their contact details below. You can also request reasonable adjustments through our online form.
Nov 24, 2025
Full time
Company description: B. Braun is one of the world's leading providers and manufacturers of healthcare solutions today. We focus on delivering exceptional value to our customers. Our wide range of products and services, as well as a long history in the healthcare sector, places us in the unique position of being able to provide expertise as well as solutions to our challenges. Our aim is to support the healthcare sector to address the challenges it currently faces. From workforce and bed shortage to infection rates, we have a range of partnership models which focus on reducing system costs and improving both patient outcomes and hospital provider efficiency. We employ over 1200 people across the UK with our Central Operations being based at our Head Office in Sheffield. Job description: We're looking for a proactive and organised Caretaker / Facilities Coordinator to join our Facilities team at UK Head Office. In this key role, you'll help ensure our sites are safe, well-maintained, and fully operational. You'll be the first point of contact for facilities-related queries, manage maintenance schedules, coordinate contractors, and contribute to the smooth running of our facilities database and reporting systems Key Details: Job Title: Caretaker / Facilities Coordinator Department: Facilities Location: Chapeltown, Sheffield Working Hours: 37.5 Hours, Monday to Friday Contract: Permanent Your main responsibilities: Providing day-to-day support for site maintenance and facilities operations Responding to repair requests and facilities issues promptly and professionally Coordinating and monitoring contractors to ensure compliance with company policies and regulatory standards. Maintaining accurate records, including risk assessments and contractor documentation Supporting safety tours and ensure follow-up actions are completed Participating in the out-of-hours on-call rota to address urgent issues Creating purchase requisitions for facilities contracts and services Promoting health and safety compliance across the site What you need to succeed: Experience of an administrative role A passion for being handy (e.g. repairs, DIY) Confidence using MS Excel to an intermediate standard An organised and methodical approach to work Confidence liaising with stakeholders of all levels Excellent attention to detail What you get in return: 27 days annual leave plus bank holidays Discretionary annual bonus scheme 7% employer pension contribution 3x Salary life assurance Group income protection scheme Enhanced sick pay and family friendly payments Private medical insurance Health and wellbeing programme Employee assistance programme And much more Apply now! We look forward to receiving your application! At B. Braun, we believe that diversity drives innovation and excellence. We are committed to fostering an inclusive environment where everyone - regardless of background, identity, or ability - feels valued, respected and empowered. Our recruitment practices reflect this commitment, ensuring equal opportunities for all. Our Recruitment Advisors are happy to support you with any questions or specific needs, you can find their contact details below. You can also request reasonable adjustments through our online form.
We're looking for a Facilities Coordinator to keep our corporate properties safe, secure, and running smoothly. You'll support the Facilities, Governance & Compliance teams and step in for the Facilities Manager when needed. If you're organised, customer-focused, and thrive on variety, this role is for you. What You'll Do Manage PPM schedules, compliance, and remedial actions. Respond to reactive maintenance requests quickly. Identify risks and ensure health & safety standards. Lead on contracts and projects to improve property quality and sustainability. Handle procurement tasks and manage the access control database. Deliver excellent customer service and drive improvements. What You'll Bring Strong customer service and communication skills. Proficiency in MS Office and SharePoint. Ability to prioritise and manage varied tasks. Knowledge of Hard/Soft Services, PPM, Contractor Management, and building legislation. Desirable: IWFM Level 3+, IOSH Managing Safely, multi-site experience. We offer: A performance based annual bonus + pension contributions matched up to 6% 28 days holiday + bank holidays and the option to buy/sell holiday Training & Development and opportunities for continuing professional development including regular tool box talks A great team of colleagues to work with Regular social and charitable events and a range of wellbeing activities Enhanced family leave policies A really competitive package of flexible employee benefits including a cycle to work scheme Free parking and disabled parking Access to two holiday homes in Norfolk and Dorset Please note that the closing date for this role is the 31st December 2025, therefore we will not be contacting candidates until w/b 12th January 2026. Join mhs and contribute to making a meaningful impact on the lives of young people in our community.At mhs homes we value equality, diversity and inclusion. We are wholeheartedly committed to the principle of equality of opportunity, both as an employer and as a provider of services. We positively encourage applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.We're a Disability Confident employer. This means if you tell us you have a disability and meet the minimum requirements for the job, we'll offer you an interview. We can be flexible when assessing people so everyone has the best opportunity to demonstrate they can do the job.Instructions for potential applicants: Please note we're using an anonymised recruitment process for this role. This means the shortlisting panel will only see personal details or CVs if you're shortlisted for interview. Therefore, shortlisting will be done based on your application and supporting statement. Please complete all sections fully and refer to the role profile when telling us about your skills and experience.REF-
Nov 24, 2025
Full time
We're looking for a Facilities Coordinator to keep our corporate properties safe, secure, and running smoothly. You'll support the Facilities, Governance & Compliance teams and step in for the Facilities Manager when needed. If you're organised, customer-focused, and thrive on variety, this role is for you. What You'll Do Manage PPM schedules, compliance, and remedial actions. Respond to reactive maintenance requests quickly. Identify risks and ensure health & safety standards. Lead on contracts and projects to improve property quality and sustainability. Handle procurement tasks and manage the access control database. Deliver excellent customer service and drive improvements. What You'll Bring Strong customer service and communication skills. Proficiency in MS Office and SharePoint. Ability to prioritise and manage varied tasks. Knowledge of Hard/Soft Services, PPM, Contractor Management, and building legislation. Desirable: IWFM Level 3+, IOSH Managing Safely, multi-site experience. We offer: A performance based annual bonus + pension contributions matched up to 6% 28 days holiday + bank holidays and the option to buy/sell holiday Training & Development and opportunities for continuing professional development including regular tool box talks A great team of colleagues to work with Regular social and charitable events and a range of wellbeing activities Enhanced family leave policies A really competitive package of flexible employee benefits including a cycle to work scheme Free parking and disabled parking Access to two holiday homes in Norfolk and Dorset Please note that the closing date for this role is the 31st December 2025, therefore we will not be contacting candidates until w/b 12th January 2026. Join mhs and contribute to making a meaningful impact on the lives of young people in our community.At mhs homes we value equality, diversity and inclusion. We are wholeheartedly committed to the principle of equality of opportunity, both as an employer and as a provider of services. We positively encourage applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.We're a Disability Confident employer. This means if you tell us you have a disability and meet the minimum requirements for the job, we'll offer you an interview. We can be flexible when assessing people so everyone has the best opportunity to demonstrate they can do the job.Instructions for potential applicants: Please note we're using an anonymised recruitment process for this role. This means the shortlisting panel will only see personal details or CVs if you're shortlisted for interview. Therefore, shortlisting will be done based on your application and supporting statement. Please complete all sections fully and refer to the role profile when telling us about your skills and experience.REF-
Your New Company Hays Building Services are pleased to be assisting a leading organisation in the recruitment of a Billable Works Manager to join their busy team. Your New Role You will take ownership of all aspects of project delivery, from initial scoping through to completion ensuring all works are executed in full compliance with JSP 375 and other relevant statutory and Defence regulations, act as Temporary Works Coordinator and fulfil the duties of CDM Principal Designer/Principal Contractor as required. You will play a key role in identifying opportunities to improve energy efficiency and sustainability across the estate, act as the single point of contact for end users as well as understanding of the Head of Establishment's priorities and the operational role of the site, allowing you to tailor works programmes that directly support unit outputs and mission readiness. What You'll Need To Succeed You will have proven experience in project delivery and hard services facilities management (planned and reactive maintenance) within the MOD or a similarly regulated environment, relevant qualifications in mechanical or electrical engineering as well as excellent relationship management skills. What You'll Get In Return This role is being offered with a salary between 38,000 - 43,000 per annum on a permanent contract with good benefits. What You'll Need To Do Now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Nov 22, 2025
Full time
Your New Company Hays Building Services are pleased to be assisting a leading organisation in the recruitment of a Billable Works Manager to join their busy team. Your New Role You will take ownership of all aspects of project delivery, from initial scoping through to completion ensuring all works are executed in full compliance with JSP 375 and other relevant statutory and Defence regulations, act as Temporary Works Coordinator and fulfil the duties of CDM Principal Designer/Principal Contractor as required. You will play a key role in identifying opportunities to improve energy efficiency and sustainability across the estate, act as the single point of contact for end users as well as understanding of the Head of Establishment's priorities and the operational role of the site, allowing you to tailor works programmes that directly support unit outputs and mission readiness. What You'll Need To Succeed You will have proven experience in project delivery and hard services facilities management (planned and reactive maintenance) within the MOD or a similarly regulated environment, relevant qualifications in mechanical or electrical engineering as well as excellent relationship management skills. What You'll Get In Return This role is being offered with a salary between 38,000 - 43,000 per annum on a permanent contract with good benefits. What You'll Need To Do Now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Service Planner Job Overview This role focuses on scheduling, coordinating, and monitoring service work of machinery and material handling equipment to ensure efficient operations that meets both customer and business needs. You will be working for a Telford based company that operates a workshop and service engineering team concerned with the installation and maintenance of automated material handling equipment across UK and Europe. The role involves direct liaison with customers , allocation of field service engineers and accurate system updates . Hours 8 5 Mon Fri with am and pm paid 15 Min breaks As Service Planner your Responsibilities will include Plan and schedule jobs, service calls, and projects for field service engineers; manage tight deadlines and maximise productivity. Allocate resources based on engineer's skills and availability; make recommendations to optimise efficiency. Serve as main contact for customers and engineers, handle job requests, provide updates, and maintain professional relationships. Keep scheduling systems up-to-date with accurate task, resource, and timing data. Track and report KPIs; collaborate with field engineers and support on-site activities. Identify and act on opportunities to streamline processes, improve first-time fix rates, and boost operational performance. Essential Skills and Experience Excellent written and verbal communication; capable of handling reactive service issues and escalating as needed. Skilled in scheduling systems and business software. Positive, proactive, and team-oriented attitude. Background in customer service, logistics, or administration ideally as service planner Previous experience coordinating and planning engineers and scheduling diaries Experience in facilities maintenance, food, fmcg in maintenance planning or service coordinating is advantageous You will have current or recent experience working as service engineer planner, service coordinator, engineer planner, maintenance and stores planner, maintenance stores coordinator Benefits Competitive salary of £30 32,000 Joining a friendly inclusive team offering support and excellent on-boarding 23 days annual leave + 8 bank holidays + 3 Christmas gifted days (with incremental increases for long service). Pension scheme: 3% employee / 5% employer, with salary sacrifice option. Healthcare, Insurance , and Life Assurance (10 salary). Regular company events . If you are an experienced service planner seeking a role with an established engineering company APPLY TODAY Your CV will be forwarded to Jonathan Lee Recruitment, a leading engineering and manufacturing recruitment consultancy established in 1978. The services advertised by Jonathan Lee Recruitment are those of an Employment Agency. In order for your CV to be processed effectively, please ensure your name, email address, phone number and location (post code OR town OR county, as a minimum) are included.
Nov 22, 2025
Full time
Service Planner Job Overview This role focuses on scheduling, coordinating, and monitoring service work of machinery and material handling equipment to ensure efficient operations that meets both customer and business needs. You will be working for a Telford based company that operates a workshop and service engineering team concerned with the installation and maintenance of automated material handling equipment across UK and Europe. The role involves direct liaison with customers , allocation of field service engineers and accurate system updates . Hours 8 5 Mon Fri with am and pm paid 15 Min breaks As Service Planner your Responsibilities will include Plan and schedule jobs, service calls, and projects for field service engineers; manage tight deadlines and maximise productivity. Allocate resources based on engineer's skills and availability; make recommendations to optimise efficiency. Serve as main contact for customers and engineers, handle job requests, provide updates, and maintain professional relationships. Keep scheduling systems up-to-date with accurate task, resource, and timing data. Track and report KPIs; collaborate with field engineers and support on-site activities. Identify and act on opportunities to streamline processes, improve first-time fix rates, and boost operational performance. Essential Skills and Experience Excellent written and verbal communication; capable of handling reactive service issues and escalating as needed. Skilled in scheduling systems and business software. Positive, proactive, and team-oriented attitude. Background in customer service, logistics, or administration ideally as service planner Previous experience coordinating and planning engineers and scheduling diaries Experience in facilities maintenance, food, fmcg in maintenance planning or service coordinating is advantageous You will have current or recent experience working as service engineer planner, service coordinator, engineer planner, maintenance and stores planner, maintenance stores coordinator Benefits Competitive salary of £30 32,000 Joining a friendly inclusive team offering support and excellent on-boarding 23 days annual leave + 8 bank holidays + 3 Christmas gifted days (with incremental increases for long service). Pension scheme: 3% employee / 5% employer, with salary sacrifice option. Healthcare, Insurance , and Life Assurance (10 salary). Regular company events . If you are an experienced service planner seeking a role with an established engineering company APPLY TODAY Your CV will be forwarded to Jonathan Lee Recruitment, a leading engineering and manufacturing recruitment consultancy established in 1978. The services advertised by Jonathan Lee Recruitment are those of an Employment Agency. In order for your CV to be processed effectively, please ensure your name, email address, phone number and location (post code OR town OR county, as a minimum) are included.
Supply Chain Coordinator / Logistics Associate (Full-time, Permanent) Hybrid - 2 office days in Central London Join a global leader in ingredient solutions Our client is a leading global supplier of ingredients and premix manufacturing solutions and trusted by the world's best-known food, beverage, and nutrition brands. Part of a major international group, their expertise lies in Ingredient Distribution, Manufacturing Solutions, and Customized Services. Their global network of colleagues, located in offices and manufacturing facilities around the world, deliver sustainable value-added solutions to their customers. They are recognized for their deep expertise, commitment to excellence, and bold innovation which have earned them a strong reputation as a trusted industry leader. This is an excellent opportunity to find direction, opportunity, and belonging with a forward-thinking company. What does a Logistics Associate do? You will join a dynamic and fast-paced Logistics and Supply Chain team. This team is responsible for managing business operations, including imports, exports, and direct shipments. What's in it for you? Personal growth including training and development opportunities Health Cash Plan Subsidised gym membership Discretionary bonus What to expect? Prepare and check shipping instructions. Checking and distribution of shipping documents. Sending customs clearance instructions and storage instructions to the customs agent and the warehouse. Input of appropriate shipping information onto Citrix; maintenance of inventory, etc. Tracking of shipments when needed. Liaise with the forwarders and warehouses to ensure the timely delivery of goods. Arranging sea and air shipments from suppliers to required destinations in Europe. Does this sound like you? More than 3 years of experience in a similar role. Knowledge of Incoterms. Experience in International Trade/Logistics (Shipping, X-Trades, Exports, Imports). Experience on the Customer side. Understanding of import procedures. Dealing with Shipping Lines and Forwarding agents in different modes of transportation (Road, Sea and Air). Knowledgeable of the Customs Clearances procedures within the EU & UK. Used to fulfil Export requirements with regard to documentation (COA, COO, Health Certificate, Inspections). Solid knowledge of Exports to different countries (Middle East, Africa, South America). Experience with product Classification (preferably). Dangerous Goods knowledge advantageous. Knowledge of a European language is always a plus. Interested? We would love to hear from you. Click apply and submit your CV.
Nov 22, 2025
Full time
Supply Chain Coordinator / Logistics Associate (Full-time, Permanent) Hybrid - 2 office days in Central London Join a global leader in ingredient solutions Our client is a leading global supplier of ingredients and premix manufacturing solutions and trusted by the world's best-known food, beverage, and nutrition brands. Part of a major international group, their expertise lies in Ingredient Distribution, Manufacturing Solutions, and Customized Services. Their global network of colleagues, located in offices and manufacturing facilities around the world, deliver sustainable value-added solutions to their customers. They are recognized for their deep expertise, commitment to excellence, and bold innovation which have earned them a strong reputation as a trusted industry leader. This is an excellent opportunity to find direction, opportunity, and belonging with a forward-thinking company. What does a Logistics Associate do? You will join a dynamic and fast-paced Logistics and Supply Chain team. This team is responsible for managing business operations, including imports, exports, and direct shipments. What's in it for you? Personal growth including training and development opportunities Health Cash Plan Subsidised gym membership Discretionary bonus What to expect? Prepare and check shipping instructions. Checking and distribution of shipping documents. Sending customs clearance instructions and storage instructions to the customs agent and the warehouse. Input of appropriate shipping information onto Citrix; maintenance of inventory, etc. Tracking of shipments when needed. Liaise with the forwarders and warehouses to ensure the timely delivery of goods. Arranging sea and air shipments from suppliers to required destinations in Europe. Does this sound like you? More than 3 years of experience in a similar role. Knowledge of Incoterms. Experience in International Trade/Logistics (Shipping, X-Trades, Exports, Imports). Experience on the Customer side. Understanding of import procedures. Dealing with Shipping Lines and Forwarding agents in different modes of transportation (Road, Sea and Air). Knowledgeable of the Customs Clearances procedures within the EU & UK. Used to fulfil Export requirements with regard to documentation (COA, COO, Health Certificate, Inspections). Solid knowledge of Exports to different countries (Middle East, Africa, South America). Experience with product Classification (preferably). Dangerous Goods knowledge advantageous. Knowledge of a European language is always a plus. Interested? We would love to hear from you. Click apply and submit your CV.
The Head of Operations at the Donmar Warehouse is a critical role working in collaboration with all Donmar departments, contractors and freelance staff to ensure the smooth, safe and efficient running of all operational, facilities and Health and Safety processes. The role will manage the Facilities & Operations Coordinator and between the two posts ensure adequate coverage is in place across the required hours on a shift basis. The role requires coordination, communication and direction to external parties such as security, maintenance and suppliers to ensure all needs of the organisation are met, including some availability out of hours by phone and email for the most part, with time off in lieu given. The Donmar Warehouse sites, where this role operates, comprise the theatre, offices, a residential flat and include kitchens, bathrooms, plant rooms, etc. TERMS Permanent, Full Time Salary: £42,000 per annum Working hours: Shift based working pattern to ensure cover across Monday to Friday 8:30am-7pm with line report. On call and out of hours work as detailed in the job pack. Key Dates Applications Close at 10am on Monday 1 December Late submissions will not be accepted. Round One Interviews: week commencing 8 December Round Two Interviews: week commencing 15 December Handover Days: early to mid January 2026 We believe that representation matters; diversity of identity, of perspective and of lived experience enriches our work and our lives. We recognise that the Donmar and the wider theatre industry is not representative of contemporary society in terms of workforce, artists and audience. We particularly encourage applications from those who are currently under-represented both at the Donmar and more widely in the industry, and specifically from D/deaf or disabled, or neurodivergent applicants and applicants who experience barriers and inequity due to ethnicity, gender reassignment and/or socio-economic background. Duties and Responsibilities Building Management Managing a shift-based work pattern between yourself and the Facilities Coordinator to provide minimum x1 on-site coverage between 8.30am - 7pm Monday - Friday (excluding public holidays). Stakeholder Management Liaising with a variety of contractors, freelancers and internal staff to ensure all planned and unplanned maintenance is delivered to high standard and in a timely fashion. Health & Safety, Security and Training Work closely with the Director of Technical and Production and external consultants/contractors to ensure the Health & Safety and Security compliance requirements of both buildings are met, including leading regular audits and inspections and carrying out/organising improvements across departments. Project and Systems Management Being the first point of contact for all departments in the company on any issues that might arise with facilities or IT. More information and the full list of duties and responsibilities is available on our Careers Page. Person Specification Essential Substantial experience in a management-related role, demonstrating evidence-based decision making and professional learnings. This role may suit someone with a background in Stage Management, Technical Management or Front of House Management. Understanding of theatre operations, processes, and roles or experience working within a similar creative live performance environment. Experience in line management. Experience in managing external suppliers, contractors or freelancers. Experience writing, reviewing and managing process-related documentation, risk assessments and other pertinent documents. Experience of supporting the delivery of organisational strategy, through clear and effective planning and reporting. Experience of managing aspects of Health & Safety in a professional environment and an understanding of related legislation. Computer-literate, with the ability to learn and provide basic coaching on new IT systems and software, making the most of their capabilities. Ability to contribute to building, and effectively managing an operational budget. Excellent communication skills across all mediums (in person, phone, email and paperwork). Exceptional organisational skills; able to prioritise effectively, work under pressure, and adapt to new situations. Practical problem solver with a can-do attitude and keen attention to detail. Calm and level-headed, especially when faced with business-critical challenges. Prioritising, organising & communicating solutions to relevant parties in a timely manner. Proactive collaborator, communicator and negotiator. Able to build strong working relationships both internally and externally in order to anticipate and meet needs and challenges ahead of time. Ability to prioritise an ever-shifting workload with positivity, flexibility, tact and diplomacy to ensure both buildings run smoothly and safely even when new challenges appear. Desirable IOSH qualification. Experience of managing Health & Safety in a professional technical, live-performance environment. Experience of planning and managing training and professional development. A functional understanding of IT systems and basic networking. Basic understanding of Health and Safety legislation related to the theatre industry. In particular COSHH, PUWER, CDM (2015), HSWA (1974). Knowledge and experience of the Theatre Green Book 2.0. Experience writing, reviewing and managing Operational and H&S policies. Benefits Holiday Enhanced holiday scheme with 25 days a year (rising a day per year, up to 30 days) excluding Bank Holidays. Annual Birthday leave. Benefits (post-probation and dependant on length of service) 6% employer pension contribution as part of the Donmar s stakeholder pension scheme. Enhanced maternity, paternity, and shared parental leave Lifestyle Season ticket loan (travel) Subsidised local gym membership £25 towards annual eye tests Employee welfare programme Cycle to work bike loan scheme Discount at Donmar bar on food and drinks Complimentary tickets to attend Donmar performances Professional Development All staff training and professional development programme
Nov 21, 2025
Full time
The Head of Operations at the Donmar Warehouse is a critical role working in collaboration with all Donmar departments, contractors and freelance staff to ensure the smooth, safe and efficient running of all operational, facilities and Health and Safety processes. The role will manage the Facilities & Operations Coordinator and between the two posts ensure adequate coverage is in place across the required hours on a shift basis. The role requires coordination, communication and direction to external parties such as security, maintenance and suppliers to ensure all needs of the organisation are met, including some availability out of hours by phone and email for the most part, with time off in lieu given. The Donmar Warehouse sites, where this role operates, comprise the theatre, offices, a residential flat and include kitchens, bathrooms, plant rooms, etc. TERMS Permanent, Full Time Salary: £42,000 per annum Working hours: Shift based working pattern to ensure cover across Monday to Friday 8:30am-7pm with line report. On call and out of hours work as detailed in the job pack. Key Dates Applications Close at 10am on Monday 1 December Late submissions will not be accepted. Round One Interviews: week commencing 8 December Round Two Interviews: week commencing 15 December Handover Days: early to mid January 2026 We believe that representation matters; diversity of identity, of perspective and of lived experience enriches our work and our lives. We recognise that the Donmar and the wider theatre industry is not representative of contemporary society in terms of workforce, artists and audience. We particularly encourage applications from those who are currently under-represented both at the Donmar and more widely in the industry, and specifically from D/deaf or disabled, or neurodivergent applicants and applicants who experience barriers and inequity due to ethnicity, gender reassignment and/or socio-economic background. Duties and Responsibilities Building Management Managing a shift-based work pattern between yourself and the Facilities Coordinator to provide minimum x1 on-site coverage between 8.30am - 7pm Monday - Friday (excluding public holidays). Stakeholder Management Liaising with a variety of contractors, freelancers and internal staff to ensure all planned and unplanned maintenance is delivered to high standard and in a timely fashion. Health & Safety, Security and Training Work closely with the Director of Technical and Production and external consultants/contractors to ensure the Health & Safety and Security compliance requirements of both buildings are met, including leading regular audits and inspections and carrying out/organising improvements across departments. Project and Systems Management Being the first point of contact for all departments in the company on any issues that might arise with facilities or IT. More information and the full list of duties and responsibilities is available on our Careers Page. Person Specification Essential Substantial experience in a management-related role, demonstrating evidence-based decision making and professional learnings. This role may suit someone with a background in Stage Management, Technical Management or Front of House Management. Understanding of theatre operations, processes, and roles or experience working within a similar creative live performance environment. Experience in line management. Experience in managing external suppliers, contractors or freelancers. Experience writing, reviewing and managing process-related documentation, risk assessments and other pertinent documents. Experience of supporting the delivery of organisational strategy, through clear and effective planning and reporting. Experience of managing aspects of Health & Safety in a professional environment and an understanding of related legislation. Computer-literate, with the ability to learn and provide basic coaching on new IT systems and software, making the most of their capabilities. Ability to contribute to building, and effectively managing an operational budget. Excellent communication skills across all mediums (in person, phone, email and paperwork). Exceptional organisational skills; able to prioritise effectively, work under pressure, and adapt to new situations. Practical problem solver with a can-do attitude and keen attention to detail. Calm and level-headed, especially when faced with business-critical challenges. Prioritising, organising & communicating solutions to relevant parties in a timely manner. Proactive collaborator, communicator and negotiator. Able to build strong working relationships both internally and externally in order to anticipate and meet needs and challenges ahead of time. Ability to prioritise an ever-shifting workload with positivity, flexibility, tact and diplomacy to ensure both buildings run smoothly and safely even when new challenges appear. Desirable IOSH qualification. Experience of managing Health & Safety in a professional technical, live-performance environment. Experience of planning and managing training and professional development. A functional understanding of IT systems and basic networking. Basic understanding of Health and Safety legislation related to the theatre industry. In particular COSHH, PUWER, CDM (2015), HSWA (1974). Knowledge and experience of the Theatre Green Book 2.0. Experience writing, reviewing and managing Operational and H&S policies. Benefits Holiday Enhanced holiday scheme with 25 days a year (rising a day per year, up to 30 days) excluding Bank Holidays. Annual Birthday leave. Benefits (post-probation and dependant on length of service) 6% employer pension contribution as part of the Donmar s stakeholder pension scheme. Enhanced maternity, paternity, and shared parental leave Lifestyle Season ticket loan (travel) Subsidised local gym membership £25 towards annual eye tests Employee welfare programme Cycle to work bike loan scheme Discount at Donmar bar on food and drinks Complimentary tickets to attend Donmar performances Professional Development All staff training and professional development programme
Ashfield District Council
Kirkby-in-ashfield, Nottinghamshire
Ashfield District Council have an exciting opportunity for a Project Design Co-ordinator to join the team based in Ashfield . You will join us on a full time, permanent basis (37 hours per week) and in return, you will receive a competitive salary of £35,412 - £38,220 per annum. Working within the Planned, Cyclical & Estates Maintenance Section, you will be responsible for the project / contract management of building & refurbishment related projects and the preparation of tender documentation & specifications for any such projects. You will also be required to develop and maintain CAD drawings for the Council s built assets, and for developing architectural designs including the development of project briefs, the preparation and development of detailed design drawings, schedules/specifications and seeking relevant Planning and Building Regulations approvals etc. The post will undertake duties associated with the Assets and Compliance & Planned Maintenance Sections to address both domestic and non-domestic Council assets. Closing date: 7 December 2025 Interview date: 16 December 2025 Up to 43 days per year including bank holidays (pro rata for part time) Local Government pension scheme Personal Development Discounted leisure facilities Retail discounts Free eye tests Cycle to work scheme Health and well-being Ashfield District Council is an Equal Opportunities employer and welcomes applications from all sections of the Community. Why not click apply today? Don t miss out on this opportunity to develop your career as our Project Design Co-ordinator. Canvassing of Members of the Council (directly or indirectly) for any appointment shall disqualify the candidate for that appointment. Applicants should disclose if they are related to a Member or Officer of the Authority.
Nov 21, 2025
Full time
Ashfield District Council have an exciting opportunity for a Project Design Co-ordinator to join the team based in Ashfield . You will join us on a full time, permanent basis (37 hours per week) and in return, you will receive a competitive salary of £35,412 - £38,220 per annum. Working within the Planned, Cyclical & Estates Maintenance Section, you will be responsible for the project / contract management of building & refurbishment related projects and the preparation of tender documentation & specifications for any such projects. You will also be required to develop and maintain CAD drawings for the Council s built assets, and for developing architectural designs including the development of project briefs, the preparation and development of detailed design drawings, schedules/specifications and seeking relevant Planning and Building Regulations approvals etc. The post will undertake duties associated with the Assets and Compliance & Planned Maintenance Sections to address both domestic and non-domestic Council assets. Closing date: 7 December 2025 Interview date: 16 December 2025 Up to 43 days per year including bank holidays (pro rata for part time) Local Government pension scheme Personal Development Discounted leisure facilities Retail discounts Free eye tests Cycle to work scheme Health and well-being Ashfield District Council is an Equal Opportunities employer and welcomes applications from all sections of the Community. Why not click apply today? Don t miss out on this opportunity to develop your career as our Project Design Co-ordinator. Canvassing of Members of the Council (directly or indirectly) for any appointment shall disqualify the candidate for that appointment. Applicants should disclose if they are related to a Member or Officer of the Authority.
Company Profile CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 100,000 employees and operate in 48 countries. Job Title: Facilities Coordinator CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Facilities Coordinator to join the team located in Hayes. The successful candidate will be responsible for providing the operational delivery of all Facility Management services. Key Tasks Primary focus on delivery of all FM Operations SLA's in accordance with KPI & Output measurements Co-ordinate with FM Operations and Critical Service teams to deliver service level agreement. Support/Monitor 3rd party maintenance supplier activities when required and report any corrective works arising Comply with HSE requirements as outlined within the SLA and as instructed by the company policy Act as a part of site Emergency team i.e. Fire Marshall, as required for emergency control activities Report all accidents, occupational illnesses and emergencies in relevant books/documentation Ensure all contractors, under sphere of control, operate within appropriate SHE processes and client HSE standards Conduct monthly self-assessment SLA checks in support of quarterly contract performance requirements Responsible for the image and visual standards of the site/s taking ownership of any issues or concerns Carry out Mail Room activities including receipt, sorting and distributing incoming and outgoing post to and from mail collection points, keeping post tray names up to date, ensuring areas are tidy and that uncollected post is distributed Check that printers and photocopiers are supplied with paper and change toner cartridges when required Monitor and maintain stationery levels Deliver goods received to correct destination/person Co-ordinate site waste and recycling arrangements Carry out statutory fire testing and associated checks Co-ordinate with Security and report any faults on access entry system where necessary Raise Purchase Orders for goods or services as required, in compliance of business controls at all times Approve invoices; goods received notes and statements for payment purposes Act as responsible person in line with DFA to carry out cost control function Take ownership and understand customer requirements and be able to demonstrate the ability to close out concerns and ensure customer is kept appraised at all times Act as deputy in the absence of line management Provide and arrange cover for the FM team as defined by line management In addition to the tasks mentioned above, other activities and responsibilities may be individually defined Person Specification Strong PC skills, MS Office Self-motivated and resourceful Good administrative skills Well organised and good prioritisation and planning skills Key focus for this role is to ensure that all FM services are delivered in a confident and efficient manner Service orientated attitude combined with innovative thinking Knowledge and awareness of the facilities management industry Practical experience in working with supply partners to deliver a seamless, integrated service Customer services experience and the ability to communicate at all levels
Nov 21, 2025
Full time
Company Profile CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 100,000 employees and operate in 48 countries. Job Title: Facilities Coordinator CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Facilities Coordinator to join the team located in Hayes. The successful candidate will be responsible for providing the operational delivery of all Facility Management services. Key Tasks Primary focus on delivery of all FM Operations SLA's in accordance with KPI & Output measurements Co-ordinate with FM Operations and Critical Service teams to deliver service level agreement. Support/Monitor 3rd party maintenance supplier activities when required and report any corrective works arising Comply with HSE requirements as outlined within the SLA and as instructed by the company policy Act as a part of site Emergency team i.e. Fire Marshall, as required for emergency control activities Report all accidents, occupational illnesses and emergencies in relevant books/documentation Ensure all contractors, under sphere of control, operate within appropriate SHE processes and client HSE standards Conduct monthly self-assessment SLA checks in support of quarterly contract performance requirements Responsible for the image and visual standards of the site/s taking ownership of any issues or concerns Carry out Mail Room activities including receipt, sorting and distributing incoming and outgoing post to and from mail collection points, keeping post tray names up to date, ensuring areas are tidy and that uncollected post is distributed Check that printers and photocopiers are supplied with paper and change toner cartridges when required Monitor and maintain stationery levels Deliver goods received to correct destination/person Co-ordinate site waste and recycling arrangements Carry out statutory fire testing and associated checks Co-ordinate with Security and report any faults on access entry system where necessary Raise Purchase Orders for goods or services as required, in compliance of business controls at all times Approve invoices; goods received notes and statements for payment purposes Act as responsible person in line with DFA to carry out cost control function Take ownership and understand customer requirements and be able to demonstrate the ability to close out concerns and ensure customer is kept appraised at all times Act as deputy in the absence of line management Provide and arrange cover for the FM team as defined by line management In addition to the tasks mentioned above, other activities and responsibilities may be individually defined Person Specification Strong PC skills, MS Office Self-motivated and resourceful Good administrative skills Well organised and good prioritisation and planning skills Key focus for this role is to ensure that all FM services are delivered in a confident and efficient manner Service orientated attitude combined with innovative thinking Knowledge and awareness of the facilities management industry Practical experience in working with supply partners to deliver a seamless, integrated service Customer services experience and the ability to communicate at all levels
