Deputy Estates Operations Manager, Bromley Kent, to £45k plus great pension scheme Catch 22 are helping our client, a leading college in SE London/ Bromley area, to recruit a Deputy Estates Operations Manager to support facilities operations across a number of campus sites. Role Overview Job Title: Deputy Estates Operations Manager Location: Primarily based in Bromley, with travel to other sites in Bexley, Greenwich, and Lambeth Salary: £40,292 to £45,335 (Full-Time, Permanent) Key Responsibilities Operational Support: Support and deputise for the Estates Operations Manager in leading both Hard and Soft FM (Facilities Management) services. Compliance: Ensure all works comply with Building Regulations, Health and Safety at Work Act, and statutory standards like SFG20. Maintenance: Manage repairs, remedial works, and fixed assets to ensure safe college environments for curriculum activities. Service Delivery: Meet SLA standards, KPIs, and operational targets through effective team management. Candidate Requirements Technical Expertise: Proven experience in facilities management and a hands-on skillset in Hard and Soft Services. Soft Skills: Strong resilience, diplomacy, and confidence in managing conflicting priorities and diverse stakeholders. Legislative Knowledge: Familiarity with IEE regulations, CIBSE guidance, and BSRIA recommendations. Benefits Our client offers a competitive package, including: Generous pension schemes (LGPS) and excellent annual leave. Access to an on-site gym, cycle to work schemes, and season ticket loans. Professional development and leadership training opportunities.
Apr 03, 2026
Full time
Deputy Estates Operations Manager, Bromley Kent, to £45k plus great pension scheme Catch 22 are helping our client, a leading college in SE London/ Bromley area, to recruit a Deputy Estates Operations Manager to support facilities operations across a number of campus sites. Role Overview Job Title: Deputy Estates Operations Manager Location: Primarily based in Bromley, with travel to other sites in Bexley, Greenwich, and Lambeth Salary: £40,292 to £45,335 (Full-Time, Permanent) Key Responsibilities Operational Support: Support and deputise for the Estates Operations Manager in leading both Hard and Soft FM (Facilities Management) services. Compliance: Ensure all works comply with Building Regulations, Health and Safety at Work Act, and statutory standards like SFG20. Maintenance: Manage repairs, remedial works, and fixed assets to ensure safe college environments for curriculum activities. Service Delivery: Meet SLA standards, KPIs, and operational targets through effective team management. Candidate Requirements Technical Expertise: Proven experience in facilities management and a hands-on skillset in Hard and Soft Services. Soft Skills: Strong resilience, diplomacy, and confidence in managing conflicting priorities and diverse stakeholders. Legislative Knowledge: Familiarity with IEE regulations, CIBSE guidance, and BSRIA recommendations. Benefits Our client offers a competitive package, including: Generous pension schemes (LGPS) and excellent annual leave. Access to an on-site gym, cycle to work schemes, and season ticket loans. Professional development and leadership training opportunities.
Facilities & Fleet Coordinator Location: Waterloo Contract: Fixed Term until end of April 2027, with a view to extend to a permanent position. Salary : £27,100 - £28,860 pa, depending on experience Hours : 37.5 per week The organisation is a social and environmental regeneration charity, working with partners to build sustainable communities where individuals and enterprise prosper. This position is an exciting opportunity to work in a key role in the delivery fleet and facilities management. The team is seeking an experienced Administrator to contribute to the effective resource management and administration of the fleet and facilities. Highly analytical with experience in implementing new systems and processes, you will work across their sites to provide efficient and cost effective support for fleet and facilities management. Key Responsibilities and Tasks Fleet Support Ensure periodic vehicle checks have been undertaken by GWL drivers to ensure safety of their staff as well as compliance with relevant regulations and contracts Monitor maintenance schedule and book vehicles for MOTs with their fleet vehicles provider Ensure all accidents are accurately recorded and investigated and manage insurance claims Co-ordinate vehicle assignment according to the needs of their field projects, including on-hire process for new vehicles and off-hire process for the ones no longer required Co-ordinate fleet related supplier contracts, tenders and appraisals and monitor performance to ensure best value across sites, this including contracts with vehicle hire companies as well as telematics systems providers. Monitor the vehicle tracking data and provide reports on this to the relevant teams as well as monthly reports on fuel card and parking account expenditure. Co-ordinate allocation and use of fuel cards and assist drivers with their expense claims Communicate effectively with drivers, mechanics, vendors and other internal and external stakeholders to ensure smooth fleet operations Co-ordinate management of the Trust's vehicle fleet including keeping the vehicle list and maintenance history updated, managing parking services and the payment and administration of Penalty Charge Notices (PCN) and other associated vehicle management as required Facilities Support Assist with the co-ordination of the Trust's properties and assets at their head office in London, with occasional involvement with other sites across London Assist with supplier contracts, tenders and appraisals and monitoring of performance to ensure best value across sites. Monitor day-to-day budgets, assist in preparing annual budgets (in collaboration with the Facilities Manager) and reporting concerns in operational costs. Assist Facilities manager with property management coordination in respect of GWL's property leases and sub-leases and the raising of invoices as appropriate for tenants. Assist in drawing up schedules for the periodic inspection and maintenance of premises and assets, monitoring for compliance. Provide support as necessary for all office-based management systems (documents and process management). Ensuring that the documents and processes are always up to date. Health & Safety Ensure an effective health & safety management system (i.e., asbestos; electrical safety; fire safety; first aid; gas; working at height; lifting equipment; and legionella) is in operation (in collaboration with the Facilities Manager) for the organisation sites' environments, complying at all times with UK health and safety law and supporting Groundwork London's drive for sustainable improvements Ensuring effective communication and assessment of health & safety matters within the Administration team and to all staff in respect of the organisation sites' environments for the purpose of collectively improving health & safety performance and to ensure compliance. Ensure (in collaboration with the Facilities Manager) that all facilities related risk assessments are undertaken as required. Maintaining and update appropriate registers in accordance with legal requirements and the organisation's policies and procedures. Ensure all fleet accidents are accurately recorded and investigated, including following up on any appropriate remedial action to ensure these are closed. Assist with the Facilities Managers' membership and duties to the Trust's health and safety committee. Assist in ensuring that the organisation maintains accreditation to UVDB Achilles, ISO14001 and CHAS, and support accreditation to other environmental or quality management systems as appropriate. Qualifications Minimum of 1 year of experience in an administrative, fleet management or H&S role Strong understanding of fleet management principles and best practices Excellent organizational, communication, and interpersonal skills Proficient in Microsoft Office Suite and fleet management software (a plus) Ability to work independently and as part of a team Valid driving licence desirable To Apply If you feel you are a suitable candidate and would like to work for the organisation, please do not hesitate to apply. Interview date : w/c 4th of May 2026 The organisation is an equal opportunities employer and welcomes applications from all members of the community. They are particularly seeking applicants from under-represented backgrounds including but not exclusive to, males, transgender people and those from an Asian background.
Apr 02, 2026
Full time
Facilities & Fleet Coordinator Location: Waterloo Contract: Fixed Term until end of April 2027, with a view to extend to a permanent position. Salary : £27,100 - £28,860 pa, depending on experience Hours : 37.5 per week The organisation is a social and environmental regeneration charity, working with partners to build sustainable communities where individuals and enterprise prosper. This position is an exciting opportunity to work in a key role in the delivery fleet and facilities management. The team is seeking an experienced Administrator to contribute to the effective resource management and administration of the fleet and facilities. Highly analytical with experience in implementing new systems and processes, you will work across their sites to provide efficient and cost effective support for fleet and facilities management. Key Responsibilities and Tasks Fleet Support Ensure periodic vehicle checks have been undertaken by GWL drivers to ensure safety of their staff as well as compliance with relevant regulations and contracts Monitor maintenance schedule and book vehicles for MOTs with their fleet vehicles provider Ensure all accidents are accurately recorded and investigated and manage insurance claims Co-ordinate vehicle assignment according to the needs of their field projects, including on-hire process for new vehicles and off-hire process for the ones no longer required Co-ordinate fleet related supplier contracts, tenders and appraisals and monitor performance to ensure best value across sites, this including contracts with vehicle hire companies as well as telematics systems providers. Monitor the vehicle tracking data and provide reports on this to the relevant teams as well as monthly reports on fuel card and parking account expenditure. Co-ordinate allocation and use of fuel cards and assist drivers with their expense claims Communicate effectively with drivers, mechanics, vendors and other internal and external stakeholders to ensure smooth fleet operations Co-ordinate management of the Trust's vehicle fleet including keeping the vehicle list and maintenance history updated, managing parking services and the payment and administration of Penalty Charge Notices (PCN) and other associated vehicle management as required Facilities Support Assist with the co-ordination of the Trust's properties and assets at their head office in London, with occasional involvement with other sites across London Assist with supplier contracts, tenders and appraisals and monitoring of performance to ensure best value across sites. Monitor day-to-day budgets, assist in preparing annual budgets (in collaboration with the Facilities Manager) and reporting concerns in operational costs. Assist Facilities manager with property management coordination in respect of GWL's property leases and sub-leases and the raising of invoices as appropriate for tenants. Assist in drawing up schedules for the periodic inspection and maintenance of premises and assets, monitoring for compliance. Provide support as necessary for all office-based management systems (documents and process management). Ensuring that the documents and processes are always up to date. Health & Safety Ensure an effective health & safety management system (i.e., asbestos; electrical safety; fire safety; first aid; gas; working at height; lifting equipment; and legionella) is in operation (in collaboration with the Facilities Manager) for the organisation sites' environments, complying at all times with UK health and safety law and supporting Groundwork London's drive for sustainable improvements Ensuring effective communication and assessment of health & safety matters within the Administration team and to all staff in respect of the organisation sites' environments for the purpose of collectively improving health & safety performance and to ensure compliance. Ensure (in collaboration with the Facilities Manager) that all facilities related risk assessments are undertaken as required. Maintaining and update appropriate registers in accordance with legal requirements and the organisation's policies and procedures. Ensure all fleet accidents are accurately recorded and investigated, including following up on any appropriate remedial action to ensure these are closed. Assist with the Facilities Managers' membership and duties to the Trust's health and safety committee. Assist in ensuring that the organisation maintains accreditation to UVDB Achilles, ISO14001 and CHAS, and support accreditation to other environmental or quality management systems as appropriate. Qualifications Minimum of 1 year of experience in an administrative, fleet management or H&S role Strong understanding of fleet management principles and best practices Excellent organizational, communication, and interpersonal skills Proficient in Microsoft Office Suite and fleet management software (a plus) Ability to work independently and as part of a team Valid driving licence desirable To Apply If you feel you are a suitable candidate and would like to work for the organisation, please do not hesitate to apply. Interview date : w/c 4th of May 2026 The organisation is an equal opportunities employer and welcomes applications from all members of the community. They are particularly seeking applicants from under-represented backgrounds including but not exclusive to, males, transgender people and those from an Asian background.
We are delighted to be partnering with a specialist property management company that is experiencing rapid growth and is now seeking a Regional Facilities Manager to join their team in the South East of England. This is an excellent opportunity to take ownership of a diverse property portfolio, predominantly across Kent, with some assets located further afield in areas such as Surrey and Essex. The role is home-based; however, you will be expected to carry out site inspections several days per week and attend the client's London headquarters at least once a month. This is a fantastic opportunity to join a growing organisation. The salary for this role is 43,000- 45,000, plus a company car or car allowance, along with a generous benefits package. In this role, you will oversee the day-to-day management of your portfolio, carrying out regular site visits and ensuring the smooth running of all buildings. You will be responsible for managing service charge budgets, maintaining health and safety compliance, and ensuring all statutory requirements are met. Acting as the primary point of contact for tenants and clients, you will attend meetings, resolve issues, and develop innovative initiatives to engage occupiers, including monthly events and workshops. You will also manage project works across your portfolio, coordinating with occupiers to minimise disruption, and oversee the performance of all service partners, covering both hard and soft services. To succeed in this role, you should have a strong understanding of health and safety compliance, ideally supported by a recognised qualification such as IOSH or NEBOSH. Previous experience in setting and managing service charge budgets is desirable, as is a background in commercial property management. Experience managing a mixed-use portfolio would be advantageous. Please apply with a copy of your CV, and one of our consultants will be in touch.
Apr 02, 2026
Full time
We are delighted to be partnering with a specialist property management company that is experiencing rapid growth and is now seeking a Regional Facilities Manager to join their team in the South East of England. This is an excellent opportunity to take ownership of a diverse property portfolio, predominantly across Kent, with some assets located further afield in areas such as Surrey and Essex. The role is home-based; however, you will be expected to carry out site inspections several days per week and attend the client's London headquarters at least once a month. This is a fantastic opportunity to join a growing organisation. The salary for this role is 43,000- 45,000, plus a company car or car allowance, along with a generous benefits package. In this role, you will oversee the day-to-day management of your portfolio, carrying out regular site visits and ensuring the smooth running of all buildings. You will be responsible for managing service charge budgets, maintaining health and safety compliance, and ensuring all statutory requirements are met. Acting as the primary point of contact for tenants and clients, you will attend meetings, resolve issues, and develop innovative initiatives to engage occupiers, including monthly events and workshops. You will also manage project works across your portfolio, coordinating with occupiers to minimise disruption, and oversee the performance of all service partners, covering both hard and soft services. To succeed in this role, you should have a strong understanding of health and safety compliance, ideally supported by a recognised qualification such as IOSH or NEBOSH. Previous experience in setting and managing service charge budgets is desirable, as is a background in commercial property management. Experience managing a mixed-use portfolio would be advantageous. Please apply with a copy of your CV, and one of our consultants will be in touch.
Social Care Administrator (Maternity cover) Location: North Chailey, BN8 4EF Hours: 25 per week Salary: £24,969 - £26,217 FTE (£16,874 - £17,719 per year Actual) Contract Type: 12 month Fixed Term Contract Reporting to: Social Care Administrator Manager Closing Date: Sunday 5th April Join our Social Care Admin Team. Chailey Heritage Foundation is a leading charity providing education, care and support for children and young people with complex disabilities and health needs. We re looking for a highly organised and proactive Social Care Administrator to join our Social Care team on a temporary basis, to cover maternity leave. This role plays an important part in ensuring our residential services run smoothly by providing high quality administrative and coordination support to managers and colleagues. You will work closely with teams across the organisation, supporting key processes, maintaining accurate records and helping ensure effective communication across services. What you ll be doing Providing day-to-day administrative support to the Social Care team Maintaining accurate records and supporting administration of key systems Supporting managers with administrative tasks and information sharing across teams Working collaboratively with administrative colleagues to ensure the smooth running of Social Care services Arranging meetings, managing calendars and coordinating appointments Preparing documents, correspondence and reports to a high standard What we re looking for Experience working in a busy administrative or office environment Strong organisational skills with the ability to manage multiple priorities Confident using Microsoft Office (Word, Excel and Outlook) Excellent communication skills and strong attention to detail Ability to work both independently and as part of a team Experience within education, health or social care (desirable) Why join Chailey Heritage Foundation? Working at Chailey Heritage Foundation means being part of a team that is committed to improving the lives of children and young people with complex needs. We offer a supportive working environment where collaboration, professionalism and continuous improvement are valued. We believe in nurturing potential for children and young people, and for colleagues too. That s why we invest in you with: Enhanced Annual Leave days (plus bank holidays), increasing with length of service Healthcare Cash Plan & Wellbeing Support Cycle to Work scheme Retail and leisure discounts Onsite parking Café, and kitchen facilities 24/7 Doctor Line. Retail and Leisure discounts To Apply If you feel you are a suitable candidate and would like to work for Chailey Heritage Foundation, please click apply to be redirected to our website to complete your application.
Apr 02, 2026
Contractor
Social Care Administrator (Maternity cover) Location: North Chailey, BN8 4EF Hours: 25 per week Salary: £24,969 - £26,217 FTE (£16,874 - £17,719 per year Actual) Contract Type: 12 month Fixed Term Contract Reporting to: Social Care Administrator Manager Closing Date: Sunday 5th April Join our Social Care Admin Team. Chailey Heritage Foundation is a leading charity providing education, care and support for children and young people with complex disabilities and health needs. We re looking for a highly organised and proactive Social Care Administrator to join our Social Care team on a temporary basis, to cover maternity leave. This role plays an important part in ensuring our residential services run smoothly by providing high quality administrative and coordination support to managers and colleagues. You will work closely with teams across the organisation, supporting key processes, maintaining accurate records and helping ensure effective communication across services. What you ll be doing Providing day-to-day administrative support to the Social Care team Maintaining accurate records and supporting administration of key systems Supporting managers with administrative tasks and information sharing across teams Working collaboratively with administrative colleagues to ensure the smooth running of Social Care services Arranging meetings, managing calendars and coordinating appointments Preparing documents, correspondence and reports to a high standard What we re looking for Experience working in a busy administrative or office environment Strong organisational skills with the ability to manage multiple priorities Confident using Microsoft Office (Word, Excel and Outlook) Excellent communication skills and strong attention to detail Ability to work both independently and as part of a team Experience within education, health or social care (desirable) Why join Chailey Heritage Foundation? Working at Chailey Heritage Foundation means being part of a team that is committed to improving the lives of children and young people with complex needs. We offer a supportive working environment where collaboration, professionalism and continuous improvement are valued. We believe in nurturing potential for children and young people, and for colleagues too. That s why we invest in you with: Enhanced Annual Leave days (plus bank holidays), increasing with length of service Healthcare Cash Plan & Wellbeing Support Cycle to Work scheme Retail and leisure discounts Onsite parking Café, and kitchen facilities 24/7 Doctor Line. Retail and Leisure discounts To Apply If you feel you are a suitable candidate and would like to work for Chailey Heritage Foundation, please click apply to be redirected to our website to complete your application.
Our client, a leader in the procurement supply chain sector, is currently seeking a Supplier Relationship Manager - Digital Procurement to join their team in Stevenage or Bolton. Key Responsibilities: Delivering Supplier Relationship Management (SRM) to the Digital Excellence team in the UK Embedding within the Digital Services and Solutions Procurement team Focusing on SRM delivery across key spend areas such as software, hardware, services, networks, and cyber Managing key supplier/stakeholder relationships and contracts Collaborating with the Group Supplier Relationship Manager to manage SRM strategy Communicating within the wider Indirect Procurement team Up-skilling and empowering procurement teams Job Requirements: Senior procurement experience/SRM professional status MCIPS qualified or studying for MCIPS Extensive experience dealing with senior internal and external collaborators Ability to lead and influence SRM strategies in various contexts, preferably IT Knowledge of contracts and contract law, including developing schedules, SLAs, and metrics Capability to manage and develop contracts over their lifecycle Excellent written and communication skills Strong soft skills and emotional intelligence A great teammate, ready to mentor and ensure positive engagement Must hold at least a British passport (dual nationals accepted) Benefits: Company bonus up to 21% of base salary Pension contribution up to 14% Flexible working arrangements Enhanced parental leave Fantastic site facilities including subsidised meals and free car parking Healthcare Cash Plan for everyday healthcare expenses If you are an experienced Supplier Relationship Manager passionate about procurement and digital excellence, we would love to hear from you. Apply now to be part of our client's dynamic, forward-thinking team in Stevenage or Bolton.
Apr 02, 2026
Full time
Our client, a leader in the procurement supply chain sector, is currently seeking a Supplier Relationship Manager - Digital Procurement to join their team in Stevenage or Bolton. Key Responsibilities: Delivering Supplier Relationship Management (SRM) to the Digital Excellence team in the UK Embedding within the Digital Services and Solutions Procurement team Focusing on SRM delivery across key spend areas such as software, hardware, services, networks, and cyber Managing key supplier/stakeholder relationships and contracts Collaborating with the Group Supplier Relationship Manager to manage SRM strategy Communicating within the wider Indirect Procurement team Up-skilling and empowering procurement teams Job Requirements: Senior procurement experience/SRM professional status MCIPS qualified or studying for MCIPS Extensive experience dealing with senior internal and external collaborators Ability to lead and influence SRM strategies in various contexts, preferably IT Knowledge of contracts and contract law, including developing schedules, SLAs, and metrics Capability to manage and develop contracts over their lifecycle Excellent written and communication skills Strong soft skills and emotional intelligence A great teammate, ready to mentor and ensure positive engagement Must hold at least a British passport (dual nationals accepted) Benefits: Company bonus up to 21% of base salary Pension contribution up to 14% Flexible working arrangements Enhanced parental leave Fantastic site facilities including subsidised meals and free car parking Healthcare Cash Plan for everyday healthcare expenses If you are an experienced Supplier Relationship Manager passionate about procurement and digital excellence, we would love to hear from you. Apply now to be part of our client's dynamic, forward-thinking team in Stevenage or Bolton.
Assistant Facilities Manager Near Bury St Edmunds (Office based) 12-month fixed term contract (Immediate start) Full-time, Monday to Friday From £31,000 per annum Purpose of this role To assist in leading the facilities team, who are responsible for the maintenance of buildings, associated equipment and services on a day-to-day basis. This role will be a key liaison for site services and will manage external contractors and sub-contractors, applying health, safety, environmental and quality standards as required. Your key responsibilities are: Assist in overseeing the facilities team who are responsible for the maintenance of buildings and associated equipment and services Respond to, escalate, record, and complete planned and reactive maintenance tasks Be a key liaison for site services and manage the external contractors and sub-contractors, applying health, safety, environment and quality standards Complete and stay current with all required SHEQ training and risk reporting Be proactive in highlighting and driving preventive measures and controls Assist the Group Facilities Manager to coordinate all premises-based works activities, identify process improvements, review environmental targets and recommend cost saving opportunities Arrange for regular maintenance of equipment and internal systems (e.g. heating system, fire & intruder alarms) Maintain an updated record of maintenance of equipment and internal system and document processes Assist the Group Facilities Manager with longer term/larger scale projects such as office moves/ relocation's and/or significant refurbishment works Visit other premises as and when required to monitor/review ongoing facilities activities Covering main Head Office reception and reception duties when required Any other duties as required by the business Provide general administrative support Experience/Knowledge: Previous facilities maintenance experience or equivalent Experience completing site inductions, Method Statements, Risk Assessments Experience of leading a team and projects Abilities/Skills: Be adaptable to any situation in a calm and collected manner Strong understanding of Microsoft Office & Excel Desirable: Basic health and safety knowledge PowerPoint Please apply today with your updated CV, or call our office on (phone number removed) for more information, asking for Janine Broughton.
Apr 02, 2026
Contractor
Assistant Facilities Manager Near Bury St Edmunds (Office based) 12-month fixed term contract (Immediate start) Full-time, Monday to Friday From £31,000 per annum Purpose of this role To assist in leading the facilities team, who are responsible for the maintenance of buildings, associated equipment and services on a day-to-day basis. This role will be a key liaison for site services and will manage external contractors and sub-contractors, applying health, safety, environmental and quality standards as required. Your key responsibilities are: Assist in overseeing the facilities team who are responsible for the maintenance of buildings and associated equipment and services Respond to, escalate, record, and complete planned and reactive maintenance tasks Be a key liaison for site services and manage the external contractors and sub-contractors, applying health, safety, environment and quality standards Complete and stay current with all required SHEQ training and risk reporting Be proactive in highlighting and driving preventive measures and controls Assist the Group Facilities Manager to coordinate all premises-based works activities, identify process improvements, review environmental targets and recommend cost saving opportunities Arrange for regular maintenance of equipment and internal systems (e.g. heating system, fire & intruder alarms) Maintain an updated record of maintenance of equipment and internal system and document processes Assist the Group Facilities Manager with longer term/larger scale projects such as office moves/ relocation's and/or significant refurbishment works Visit other premises as and when required to monitor/review ongoing facilities activities Covering main Head Office reception and reception duties when required Any other duties as required by the business Provide general administrative support Experience/Knowledge: Previous facilities maintenance experience or equivalent Experience completing site inductions, Method Statements, Risk Assessments Experience of leading a team and projects Abilities/Skills: Be adaptable to any situation in a calm and collected manner Strong understanding of Microsoft Office & Excel Desirable: Basic health and safety knowledge PowerPoint Please apply today with your updated CV, or call our office on (phone number removed) for more information, asking for Janine Broughton.
CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting for a Workplace Experience Ambassador to join our team in London on a permanent basis. About the Role: As a CBRE Workplace Experience Ambassador, you'll be responsible for delivering a world-class customer service experience to employees and guests of a designated building. This job is part of the Workplace Experience function. They are responsible for providing world-class customer service to the clients and visitors of a designated building. Key Responsibilities: First point of contact for all those entering the facility. Greet them with a friendly and welcoming demeanor. Issue visitor and parking passes and follow security protocols. Make a memorable first impression by answering the telephone in a professional manner. Create presentations and speak to various-sized groups. Arrange and confirm recreational, dining, and business activities on behalf of the requestor. Manage janitorial or maintenance work orders as needed. Coordinate and execute workplace services including mail, office supply services, and onboarding. Acknowledge inquiries or complaints from employees, guests, and co-workers. Provide solutions in a professional customer service-driven manner. Organize and manage on-site events. This includes securing event space, set up and tear down of the room, and delivery of supplies. Follow property-specific security and emergency procedures. Notify appropriate parties to ensure the safety of all individuals in the building. Coordinate with vendors who supply services or goods to the workplace. Explain detailed and/or complicated information within the team. Follow specific directions as given by the manager. Impact through clearly defined duties, and methods and tasks are described in detail. Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion. Experience Required: Diploma or GED with up to 2 years of job-related experience. Ability to follow basic work routines and standards in the application of work. Communication skills to exchange straightforward information. Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc. Strong organizational skills with an inquisitive mindset. Why CBRE When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants. Applicant AI Use Disclosure We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.
Apr 02, 2026
Full time
CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting for a Workplace Experience Ambassador to join our team in London on a permanent basis. About the Role: As a CBRE Workplace Experience Ambassador, you'll be responsible for delivering a world-class customer service experience to employees and guests of a designated building. This job is part of the Workplace Experience function. They are responsible for providing world-class customer service to the clients and visitors of a designated building. Key Responsibilities: First point of contact for all those entering the facility. Greet them with a friendly and welcoming demeanor. Issue visitor and parking passes and follow security protocols. Make a memorable first impression by answering the telephone in a professional manner. Create presentations and speak to various-sized groups. Arrange and confirm recreational, dining, and business activities on behalf of the requestor. Manage janitorial or maintenance work orders as needed. Coordinate and execute workplace services including mail, office supply services, and onboarding. Acknowledge inquiries or complaints from employees, guests, and co-workers. Provide solutions in a professional customer service-driven manner. Organize and manage on-site events. This includes securing event space, set up and tear down of the room, and delivery of supplies. Follow property-specific security and emergency procedures. Notify appropriate parties to ensure the safety of all individuals in the building. Coordinate with vendors who supply services or goods to the workplace. Explain detailed and/or complicated information within the team. Follow specific directions as given by the manager. Impact through clearly defined duties, and methods and tasks are described in detail. Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion. Experience Required: Diploma or GED with up to 2 years of job-related experience. Ability to follow basic work routines and standards in the application of work. Communication skills to exchange straightforward information. Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc. Strong organizational skills with an inquisitive mindset. Why CBRE When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants. Applicant AI Use Disclosure We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.
A large M&E consultancy has and immediate requirement for a Principal Electrical Engineer to be based in their Glasgow office. You will have a minimum of ten years' industry experience with the ability to run medium sized projects and undertake a client facing role in the development, design and co-ordination of engineering projects. Experience will include the coordination of engineering project services, with a proven track record in project management. Your excellent communication and interpersonal skills, both with colleagues and clients, and experience working on innovative projects with leading client organisations, and contractors will equip you to take a future pro-active role in forging client relationships of our sector portfolio. The ideal candidate will be a Chartered Engineer or working towards, educated to degree level in Building Services Engineering or equivalent and hold membership of relevant institutions. Role Responsibilities Responsible for running of medium size projects Undertakes a client facing role in the development and design and coordination of engineering project services Designs and specifies Electrical building systems, equipment, facilities, components and products Develops Electrical engineering concepts and solutions Reports and reviews on Electrical engineering options and makes final proposal Attend project design team meetings (perhaps overseas visits required) and co-ordinate with Architects, project managers, Obtain from client and provide a clear and accurate brief to design office engineering team Visit design office with design briefing and partake in conference calls with design office engineers to discuss/review project Technical requirements and deliverables Develop brief and disseminate to Engineering/CAD resource for each phase of project Provide expert technical advice and problem resolution to the design office Visit design office with briefing and mobilise the team Review deliverables from design office in accordance with briefing requirements sent to them Provide technical audit of deliverables from design office Present design proposals/solutions to client and design team Prepare specifications and co-ordinate with all other documentation Sign-off engineering documents/schedules/drawings/calculations received from design office Use computer assisted project software for both project related calculations and pro Ensure document control methods are being adhered to and quality control standards are being achieved Contribute to development of quality and technical standards within the office Supervisory Responsibilities Responsible for assigned Engineers Work independently within the QA Systems Design reviews People management skills Clear Communication skills Delegation In return they offer a very attractive salary/benefits package.
Apr 02, 2026
Full time
A large M&E consultancy has and immediate requirement for a Principal Electrical Engineer to be based in their Glasgow office. You will have a minimum of ten years' industry experience with the ability to run medium sized projects and undertake a client facing role in the development, design and co-ordination of engineering projects. Experience will include the coordination of engineering project services, with a proven track record in project management. Your excellent communication and interpersonal skills, both with colleagues and clients, and experience working on innovative projects with leading client organisations, and contractors will equip you to take a future pro-active role in forging client relationships of our sector portfolio. The ideal candidate will be a Chartered Engineer or working towards, educated to degree level in Building Services Engineering or equivalent and hold membership of relevant institutions. Role Responsibilities Responsible for running of medium size projects Undertakes a client facing role in the development and design and coordination of engineering project services Designs and specifies Electrical building systems, equipment, facilities, components and products Develops Electrical engineering concepts and solutions Reports and reviews on Electrical engineering options and makes final proposal Attend project design team meetings (perhaps overseas visits required) and co-ordinate with Architects, project managers, Obtain from client and provide a clear and accurate brief to design office engineering team Visit design office with design briefing and partake in conference calls with design office engineers to discuss/review project Technical requirements and deliverables Develop brief and disseminate to Engineering/CAD resource for each phase of project Provide expert technical advice and problem resolution to the design office Visit design office with briefing and mobilise the team Review deliverables from design office in accordance with briefing requirements sent to them Provide technical audit of deliverables from design office Present design proposals/solutions to client and design team Prepare specifications and co-ordinate with all other documentation Sign-off engineering documents/schedules/drawings/calculations received from design office Use computer assisted project software for both project related calculations and pro Ensure document control methods are being adhered to and quality control standards are being achieved Contribute to development of quality and technical standards within the office Supervisory Responsibilities Responsible for assigned Engineers Work independently within the QA Systems Design reviews People management skills Clear Communication skills Delegation In return they offer a very attractive salary/benefits package.
Nelson Permanent Placements
Kingstanding, Staffordshire
Nelson Permanent Placements are proud to be representing nationwide facilities management firm based in Birmingham. Due to expansion within the company, they are looking to bring on board a Administrative Co-Ordinator. Working within the administrative team, the suitable candidate will be responsible for the delivery of excellent customer service and will be the first point of contact between the company and its customers. Hours: Standard 9 5 but can be flexible such as 8:30 4:30 (Mon-Fri) Responsibilities: Maintain communication with internal and external parties Perform various administrative functions including record keeping, scheduling, and handling service bookings relating to building maintenance works Corresponding with and responding to customer queries, processing purchase orders and risk assessments Raise purchase orders Answering and transferring phone calls Developing relationships with internal and external stakeholders and providing support to the contract managers and department heads. Taking phone messages from clients Sending emails to clients Forwarding emails from clients to the appropriate recipient Handling client concerns and complaints Communicating with upper management Communicating with suppliers and contractors Schedule site visits with engineers and contractors Requirement and Skills: Computer literate (Microsoft Office packages, e-mail) Excellent results in English, IT and maths at GCSE level Proven administrative experience and knowledge through previous roles Experience of working with an ERP system, a call logging system or a similar back-office system Organised, able to plan and prioritise tasks Preferably some experience in Facilities Management Communication skills to accurately convey important information over the phone, in person or via email Proven experience in a related role such as Office Assistant, Scheduler or other relevant position Knowledge of computer programs used in daily office administration functions such as word processors, spreadsheets, and specialised office management tools How to Apply: Please send your CV to the email address detailed below. Should you wish to discuss other opportunities in your area, you are welcome to contact our friendly recruitment team. This vacancy is being advertised on behalf of Nelson Permanent Placements. The services of Nelson Engineering Solutions Ltd are that of an Employment Agency. Please be advised that our client can only accept applications from candidates who have a valid legal permit or right to work in the United Kingdom. Potential candidates who do not have this right or permit, or are pending an application to obtain this right or permit should not apply as your details will not be processed.
Apr 02, 2026
Full time
Nelson Permanent Placements are proud to be representing nationwide facilities management firm based in Birmingham. Due to expansion within the company, they are looking to bring on board a Administrative Co-Ordinator. Working within the administrative team, the suitable candidate will be responsible for the delivery of excellent customer service and will be the first point of contact between the company and its customers. Hours: Standard 9 5 but can be flexible such as 8:30 4:30 (Mon-Fri) Responsibilities: Maintain communication with internal and external parties Perform various administrative functions including record keeping, scheduling, and handling service bookings relating to building maintenance works Corresponding with and responding to customer queries, processing purchase orders and risk assessments Raise purchase orders Answering and transferring phone calls Developing relationships with internal and external stakeholders and providing support to the contract managers and department heads. Taking phone messages from clients Sending emails to clients Forwarding emails from clients to the appropriate recipient Handling client concerns and complaints Communicating with upper management Communicating with suppliers and contractors Schedule site visits with engineers and contractors Requirement and Skills: Computer literate (Microsoft Office packages, e-mail) Excellent results in English, IT and maths at GCSE level Proven administrative experience and knowledge through previous roles Experience of working with an ERP system, a call logging system or a similar back-office system Organised, able to plan and prioritise tasks Preferably some experience in Facilities Management Communication skills to accurately convey important information over the phone, in person or via email Proven experience in a related role such as Office Assistant, Scheduler or other relevant position Knowledge of computer programs used in daily office administration functions such as word processors, spreadsheets, and specialised office management tools How to Apply: Please send your CV to the email address detailed below. Should you wish to discuss other opportunities in your area, you are welcome to contact our friendly recruitment team. This vacancy is being advertised on behalf of Nelson Permanent Placements. The services of Nelson Engineering Solutions Ltd are that of an Employment Agency. Please be advised that our client can only accept applications from candidates who have a valid legal permit or right to work in the United Kingdom. Potential candidates who do not have this right or permit, or are pending an application to obtain this right or permit should not apply as your details will not be processed.
Office Manager Leamington Spa - Office Based - 08:00 - 16:00 Mon - Fri 35,000 - 40,000 per annum Temp to perm Are you looking to work for a modern, rapidly growing company that genuinely makes a difference? Do you want a face paced role where every day will be different? Then this is the role for you. We are currently working with a professional services business in Leamington who are looking to bring an experienced Administrator into their team to cover a wide range of tasks and be the 'beating heart' of the organisation. This role will be busy & fast paced and requires someone with high levels of organisational skills. So, what would you be doing? - Oversee daily operational systems, staff access and organisational processes. - PA duties to the Directors. - Manage all staff training, recruitment and HR administration. - Produce organisational reports, surveys and data insights for leadership. - Support finance and procurement tasks, including expenses, invoices and equipment ordering. - Coordinate facilities, estates compliance, maintenance and vehicle servicing. - Manage suppliers, uniform coordination, staff recognition and general operational improvements. - General Administrative tasks. But, what experience do you need? - At least 5 years Administrative experience preferably in a fast moving environment. - Any PA or HR experience is highly desirable. - High levels of organisational skills & ability to multi-task. - Full computer literacy & exposure to all Microsoft Package. - Strong communicator & stakeholder management skills If this sounds like the role for you then APPLY NOW! Alternatively call Recruitment for more details.
Apr 02, 2026
Full time
Office Manager Leamington Spa - Office Based - 08:00 - 16:00 Mon - Fri 35,000 - 40,000 per annum Temp to perm Are you looking to work for a modern, rapidly growing company that genuinely makes a difference? Do you want a face paced role where every day will be different? Then this is the role for you. We are currently working with a professional services business in Leamington who are looking to bring an experienced Administrator into their team to cover a wide range of tasks and be the 'beating heart' of the organisation. This role will be busy & fast paced and requires someone with high levels of organisational skills. So, what would you be doing? - Oversee daily operational systems, staff access and organisational processes. - PA duties to the Directors. - Manage all staff training, recruitment and HR administration. - Produce organisational reports, surveys and data insights for leadership. - Support finance and procurement tasks, including expenses, invoices and equipment ordering. - Coordinate facilities, estates compliance, maintenance and vehicle servicing. - Manage suppliers, uniform coordination, staff recognition and general operational improvements. - General Administrative tasks. But, what experience do you need? - At least 5 years Administrative experience preferably in a fast moving environment. - Any PA or HR experience is highly desirable. - High levels of organisational skills & ability to multi-task. - Full computer literacy & exposure to all Microsoft Package. - Strong communicator & stakeholder management skills If this sounds like the role for you then APPLY NOW! Alternatively call Recruitment for more details.
Salary: £60,000p/a Additional uplift when working away Working weekends when traveling is double time Company Pension Scheme When traveling an upfront payment is made directly to cover meal expenses etc. (amount dependant on country of destination) Reporting to: Operations Manager Department: Service Department Location: Chesterfield based, with travel (UK & Overseas) Permanent Position Shifts: Chesterfield Workshop (Mon-Thurs 7.00am till 14.00pm & Fri 7.00 am till 11.00am) Traveling hours (Flexible) Generations are excited to be recruiting a Service engineer to join an innovative and industry-leading company with specialist expertise and experience in the design, manufacture, and installation of environmental machinery. Purpose of Role: To represent the Company in a positive manner, it is a proactive point of contact for customers and strive to develop and nurture client relationships. Work with customers at their premises, representing the Company, leading internal and external teams through the Servicing, maintaining and repairing our products. Be a technical reference point for all Products, feedback to our engineering teams and drive evolution. Help to drive a positive health and safety culture in every aspect of your role. To support the delivery of engineered and manufactured products by providing a programming, testing, fault finding and quality inspection service for full electrical control units and components in line with business requirements. Service Responsibilities & Duties: You will be part of the Projects and Services Teams involved in the breakdowns and servicing of equipment and systems supplied to our global customer s. You will be required to travel at short notice The position is a mixed office/shop/site role with regular overseas travel to perform service visits at customer facilities to troubleshoot and resolve electrical, mechanical, and software issues, and/or to handle scheduled maintenance tasks. Servicing, maintaining and repairing of electrical and mechanical equipment aimed at improving reliability and efficiency. Coordinate with the customer or third-party contractor to accomplish tasks. Provide training and useful information to customer representatives, operators, engineers, and management. Prepare all documentation related to on-site activities including site visit reports, marked up as built drawings, time sheets, and commissioning documents. Provide technical support to customers to resolve plant breakdown or reliability issues. Document any issues or product improvement ideas and present this information to the team. Occasionally remotely supporting customers will be required out of hours, this is due to the global time zones. Assist with the assembly and factory acceptance testing of products at our facility in the UK This role requires frequent and sometimes short notice travel to many parts of the world. It is expected that this could be up to 30-40% of your working time. Responsible for planning and booking your own travel to the destination required. When not traveling to customer site the Testing role below will be carried out in our Chesterfield workshop. Any reasonable work request to support the business needs. Testing Responsibilities & Duties: Setting up PLCs, HMIs to the required standard Testing electrical control units to ensure compliance with the required outputs Fault finding in the event of non-compliance of electrical controls and performing root cause analysis investigations to understand the failure mode Implementation of corrective and preventative actions to return the controls to required standard and outputs. Maintaining, supporting and upgrading hardware & software in line with business requirements Ensuring all work is completed in line with the business safe operating procedures providing no risk to H&S Complete all required electrical controls in line with production schedule, ensuring on time in full All work completed to the Quality standard requirements ensuring fully compliant work including but not limited to current safety regulations and external and internal quality standards Fully responsible for taking ownership for area of work, maintaining a safe as practically possible working environment ensuring good housekeeping, safe working practices and general workplace maintenance Environment, Health & Safety: In addition to the role Responsibilities, every employee has overall responsibility for: Taking reasonable care for your own Health and Safety and the Health and Safety of others who may be affected by your actions. Working with the Company to ensure a high standard of Environmental Health and Safety management by following the site EHS procedures. Ensuring compliance with all relevant quality standards/procedures in your area. This includes reporting any deviations from these standards/procedures, completing corrective actions and making recommendations to prevent similar deviations in the future. Maintains safe and clean working environment by enforcing procedures, rules, and regulations. Maintains product and company reputation by complying with applicable regulations. Qualifications & Experience: Time served (Engineering discipline Electrically biased) Min. 2 years electrical installation / service experience (mechanical experience would also be an advantage) ECS / CSCS Card (preferred) Min 5 GCSE s Grade C and above Experience in Plant / Cast House / heavy manufacturing Environments Computer literacy with MS Office, Outlook and Adobe software. Competent in reading both Electrical and Mechanical drawings essential Hydraulic experience (preferred) Comfortable and a basic understanding of computers/ computerized systems Basic knowledge of PLCs, HMIs, company s electrical hardware and software Ability to identify non-compliance
Apr 02, 2026
Full time
Salary: £60,000p/a Additional uplift when working away Working weekends when traveling is double time Company Pension Scheme When traveling an upfront payment is made directly to cover meal expenses etc. (amount dependant on country of destination) Reporting to: Operations Manager Department: Service Department Location: Chesterfield based, with travel (UK & Overseas) Permanent Position Shifts: Chesterfield Workshop (Mon-Thurs 7.00am till 14.00pm & Fri 7.00 am till 11.00am) Traveling hours (Flexible) Generations are excited to be recruiting a Service engineer to join an innovative and industry-leading company with specialist expertise and experience in the design, manufacture, and installation of environmental machinery. Purpose of Role: To represent the Company in a positive manner, it is a proactive point of contact for customers and strive to develop and nurture client relationships. Work with customers at their premises, representing the Company, leading internal and external teams through the Servicing, maintaining and repairing our products. Be a technical reference point for all Products, feedback to our engineering teams and drive evolution. Help to drive a positive health and safety culture in every aspect of your role. To support the delivery of engineered and manufactured products by providing a programming, testing, fault finding and quality inspection service for full electrical control units and components in line with business requirements. Service Responsibilities & Duties: You will be part of the Projects and Services Teams involved in the breakdowns and servicing of equipment and systems supplied to our global customer s. You will be required to travel at short notice The position is a mixed office/shop/site role with regular overseas travel to perform service visits at customer facilities to troubleshoot and resolve electrical, mechanical, and software issues, and/or to handle scheduled maintenance tasks. Servicing, maintaining and repairing of electrical and mechanical equipment aimed at improving reliability and efficiency. Coordinate with the customer or third-party contractor to accomplish tasks. Provide training and useful information to customer representatives, operators, engineers, and management. Prepare all documentation related to on-site activities including site visit reports, marked up as built drawings, time sheets, and commissioning documents. Provide technical support to customers to resolve plant breakdown or reliability issues. Document any issues or product improvement ideas and present this information to the team. Occasionally remotely supporting customers will be required out of hours, this is due to the global time zones. Assist with the assembly and factory acceptance testing of products at our facility in the UK This role requires frequent and sometimes short notice travel to many parts of the world. It is expected that this could be up to 30-40% of your working time. Responsible for planning and booking your own travel to the destination required. When not traveling to customer site the Testing role below will be carried out in our Chesterfield workshop. Any reasonable work request to support the business needs. Testing Responsibilities & Duties: Setting up PLCs, HMIs to the required standard Testing electrical control units to ensure compliance with the required outputs Fault finding in the event of non-compliance of electrical controls and performing root cause analysis investigations to understand the failure mode Implementation of corrective and preventative actions to return the controls to required standard and outputs. Maintaining, supporting and upgrading hardware & software in line with business requirements Ensuring all work is completed in line with the business safe operating procedures providing no risk to H&S Complete all required electrical controls in line with production schedule, ensuring on time in full All work completed to the Quality standard requirements ensuring fully compliant work including but not limited to current safety regulations and external and internal quality standards Fully responsible for taking ownership for area of work, maintaining a safe as practically possible working environment ensuring good housekeeping, safe working practices and general workplace maintenance Environment, Health & Safety: In addition to the role Responsibilities, every employee has overall responsibility for: Taking reasonable care for your own Health and Safety and the Health and Safety of others who may be affected by your actions. Working with the Company to ensure a high standard of Environmental Health and Safety management by following the site EHS procedures. Ensuring compliance with all relevant quality standards/procedures in your area. This includes reporting any deviations from these standards/procedures, completing corrective actions and making recommendations to prevent similar deviations in the future. Maintains safe and clean working environment by enforcing procedures, rules, and regulations. Maintains product and company reputation by complying with applicable regulations. Qualifications & Experience: Time served (Engineering discipline Electrically biased) Min. 2 years electrical installation / service experience (mechanical experience would also be an advantage) ECS / CSCS Card (preferred) Min 5 GCSE s Grade C and above Experience in Plant / Cast House / heavy manufacturing Environments Computer literacy with MS Office, Outlook and Adobe software. Competent in reading both Electrical and Mechanical drawings essential Hydraulic experience (preferred) Comfortable and a basic understanding of computers/ computerized systems Basic knowledge of PLCs, HMIs, company s electrical hardware and software Ability to identify non-compliance
Company Profile CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 70,000 employees and operate in 48 countries. Job Title: Workplace Experience Coordinator CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Reception / Workplace Coordinator to join the team located in Newcastle (Quayside). Role Summary: Ownership of office floors and the surrounding areas to ensure the best workplace experience is met each day Greets employees and announces clients, applicants, and visitors. Conducts guest registration through landlord software. Arranges escorts as needed. Issues visitor passes and parking Maintains neat appearance reception area, conference rooms caf and other common areas. Requests building and housekeeping services as needed. Periodically inspects common area equipment to ensure good operating condition. Arranges equipment service as needed. Assists Regional Workspace Manager with general administrative. Handles business support including all mail services, event management, desk booking, locker management, etc. Requests building and/or equipment services as needed. Logs and tracks engineering jobs. Collaborate with IT providing first line support for users and room tech, managing escalations. Supporting and overseeing, Maintenance, Cleaning. Full JD can be provided upon application. Experience Required: A minimum of 1 - 2 years related experience (e.g. Front Desk, Hospitality, Room Management, or Customer Service roles) is preferred. Advanced communication skills with the ability to effectively present information to an internal department and/or large groups of employees. Experience in facilities management and/or dealing with suppliers/contractors beneficial. Ability to solve problems and deal with a variety of options in complex situations.
Apr 02, 2026
Full time
Company Profile CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 70,000 employees and operate in 48 countries. Job Title: Workplace Experience Coordinator CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Reception / Workplace Coordinator to join the team located in Newcastle (Quayside). Role Summary: Ownership of office floors and the surrounding areas to ensure the best workplace experience is met each day Greets employees and announces clients, applicants, and visitors. Conducts guest registration through landlord software. Arranges escorts as needed. Issues visitor passes and parking Maintains neat appearance reception area, conference rooms caf and other common areas. Requests building and housekeeping services as needed. Periodically inspects common area equipment to ensure good operating condition. Arranges equipment service as needed. Assists Regional Workspace Manager with general administrative. Handles business support including all mail services, event management, desk booking, locker management, etc. Requests building and/or equipment services as needed. Logs and tracks engineering jobs. Collaborate with IT providing first line support for users and room tech, managing escalations. Supporting and overseeing, Maintenance, Cleaning. Full JD can be provided upon application. Experience Required: A minimum of 1 - 2 years related experience (e.g. Front Desk, Hospitality, Room Management, or Customer Service roles) is preferred. Advanced communication skills with the ability to effectively present information to an internal department and/or large groups of employees. Experience in facilities management and/or dealing with suppliers/contractors beneficial. Ability to solve problems and deal with a variety of options in complex situations.
Assistant Building Manager - Facilities Management City of London Up to 40,000 + Bonus + Excellent Benefits Flexible working - up to 1 day WFH. An excellent opportunity has arisen for an Assistant Building Manager to oversee operational delivery within a large commercial building in the City of London . This facilities management role supports the Building Manager in delivering high-quality services while maintaining strong occupier relationships. The Assistant Building Manager will support soft services operations (cleaning, security, reception, administration) while managing contractor visits on site. This customer-facing role ensures smooth operations, high service standards, and a positive experience for occupiers and visitors. This facilities management position includes supporting service charge budgets within a busy multi-tenant environment in the City of London . The Assistant Building Manager will play a key role in maintaining operational standards, service delivery, and occupier satisfaction within a premium facilities management environment. Requirements IOSH Health & Safety qualification (Desirable) NEBOSH qualification (desirable) Experience in facilities management or property operations Strong understanding of UK health & safety legislation Experience within multi-tenanted commercial buildings Professional membership such as IWFM, AssocRICS, or ACIBSE (desirable) Salary & Benefits Up to 40,000 Discretionary Bonus 25 days annual leave Enhanced Pension 1 day work from home per week Private healthcare Excellent parental leave policy Life assurance Income protection Excellent career development opportunities 40 hours per week; flexible working hours
Apr 02, 2026
Full time
Assistant Building Manager - Facilities Management City of London Up to 40,000 + Bonus + Excellent Benefits Flexible working - up to 1 day WFH. An excellent opportunity has arisen for an Assistant Building Manager to oversee operational delivery within a large commercial building in the City of London . This facilities management role supports the Building Manager in delivering high-quality services while maintaining strong occupier relationships. The Assistant Building Manager will support soft services operations (cleaning, security, reception, administration) while managing contractor visits on site. This customer-facing role ensures smooth operations, high service standards, and a positive experience for occupiers and visitors. This facilities management position includes supporting service charge budgets within a busy multi-tenant environment in the City of London . The Assistant Building Manager will play a key role in maintaining operational standards, service delivery, and occupier satisfaction within a premium facilities management environment. Requirements IOSH Health & Safety qualification (Desirable) NEBOSH qualification (desirable) Experience in facilities management or property operations Strong understanding of UK health & safety legislation Experience within multi-tenanted commercial buildings Professional membership such as IWFM, AssocRICS, or ACIBSE (desirable) Salary & Benefits Up to 40,000 Discretionary Bonus 25 days annual leave Enhanced Pension 1 day work from home per week Private healthcare Excellent parental leave policy Life assurance Income protection Excellent career development opportunities 40 hours per week; flexible working hours
Role: Office Manager - Legal Location: Leeds, West Yorkshire Contract: Full time, permanent, hybrid Salary: £30,000 - £32,000 An established and growing professional services organisation is seeking an experienced Office Manager to take ownership of its day-to-day operations and support the continued development of a high-performing workplace. This is a pivotal role for someone who enjoys creating structure, driving efficiency, and supporting both people and processes in a fast-paced, professional environment. The Opportunity This position offers the chance to take full responsibility for office operations while also playing a key role in team leadership, HR support, and business improvement initiatives. You will act as a central point of coordination across the organisation, ensuring everything runs smoothly behind the scenes. Key Responsibilities Operations & Facilities Oversee the smooth running of the office, ensuring a professional and well-organised environment Manage relationships with suppliers, contractors, and service providers Coordinate office resources, equipment, and workspace arrangements Support onboarding processes to ensure a positive new starter experience Organise internal events and contribute to a positive workplace culture People & HR Support Provide administrative support across the employee lifecycle, including recruitment and onboarding Assist with performance review processes, training coordination, and absence tracking Act as a first point of contact for general HR-related queries Support payroll and benefits administration Maintain accurate and up-to-date HR documentation and records Team Leadership Oversee and support a small administrative team Allocate workloads and ensure effective day-to-day coverage Monitor service delivery across reception and administrative functions Encourage a collaborative and accountable team environment Compliance & Health & Safety Support and coordinate health and safety activities within the office Ensure policies and procedures are followed and kept up to date Liaise with relevant internal and external stakeholders where required Process Improvement Identify opportunities to improve operational efficiency Assist in implementing new systems and ways of working Support wider business initiatives and change projects About You Proven experience in an office or operations management role within a professional environment Previous experience supervising or coordinating a team Strong organisational skills with the ability to manage multiple priorities Confident communicator with a professional and approachable manner Good working knowledge of HR processes and administrative practices Awareness of health and safety responsibilities in the workplace Proficient in Microsoft Office and comfortable using business systems Discreet and trustworthy when handling sensitive information What's on Offer Competitive salary package Supportive and collaborative working environment Opportunity to play a key role in a growing organisation Scope to influence processes and contribute to business improvements Additional Information: CRA Legal follow strict best practice recruitment guidelines monitored by the Recruitment and Employment Confederation (REC). Please note our advertisements use salary levels purely as a guide. However we are happy to consider applications from all candidates who are able to demonstrate the skills necessary to fulfil the role. This vacancy is very popular with the local legal community, so please apply quickly to ensure your application is considered. As part of our candidate registration and care process we at CRA Legal aim to respond to all successful applications within 2 working days. Always use these settings
Apr 02, 2026
Full time
Role: Office Manager - Legal Location: Leeds, West Yorkshire Contract: Full time, permanent, hybrid Salary: £30,000 - £32,000 An established and growing professional services organisation is seeking an experienced Office Manager to take ownership of its day-to-day operations and support the continued development of a high-performing workplace. This is a pivotal role for someone who enjoys creating structure, driving efficiency, and supporting both people and processes in a fast-paced, professional environment. The Opportunity This position offers the chance to take full responsibility for office operations while also playing a key role in team leadership, HR support, and business improvement initiatives. You will act as a central point of coordination across the organisation, ensuring everything runs smoothly behind the scenes. Key Responsibilities Operations & Facilities Oversee the smooth running of the office, ensuring a professional and well-organised environment Manage relationships with suppliers, contractors, and service providers Coordinate office resources, equipment, and workspace arrangements Support onboarding processes to ensure a positive new starter experience Organise internal events and contribute to a positive workplace culture People & HR Support Provide administrative support across the employee lifecycle, including recruitment and onboarding Assist with performance review processes, training coordination, and absence tracking Act as a first point of contact for general HR-related queries Support payroll and benefits administration Maintain accurate and up-to-date HR documentation and records Team Leadership Oversee and support a small administrative team Allocate workloads and ensure effective day-to-day coverage Monitor service delivery across reception and administrative functions Encourage a collaborative and accountable team environment Compliance & Health & Safety Support and coordinate health and safety activities within the office Ensure policies and procedures are followed and kept up to date Liaise with relevant internal and external stakeholders where required Process Improvement Identify opportunities to improve operational efficiency Assist in implementing new systems and ways of working Support wider business initiatives and change projects About You Proven experience in an office or operations management role within a professional environment Previous experience supervising or coordinating a team Strong organisational skills with the ability to manage multiple priorities Confident communicator with a professional and approachable manner Good working knowledge of HR processes and administrative practices Awareness of health and safety responsibilities in the workplace Proficient in Microsoft Office and comfortable using business systems Discreet and trustworthy when handling sensitive information What's on Offer Competitive salary package Supportive and collaborative working environment Opportunity to play a key role in a growing organisation Scope to influence processes and contribute to business improvements Additional Information: CRA Legal follow strict best practice recruitment guidelines monitored by the Recruitment and Employment Confederation (REC). Please note our advertisements use salary levels purely as a guide. However we are happy to consider applications from all candidates who are able to demonstrate the skills necessary to fulfil the role. This vacancy is very popular with the local legal community, so please apply quickly to ensure your application is considered. As part of our candidate registration and care process we at CRA Legal aim to respond to all successful applications within 2 working days. Always use these settings
Position : Hygiene Manager - Distribution Centre Location : North Warwickshire Salary: Circa £35,000 per annum (depending on experience) Hours: 40 Hours per Week 5 days out of 7 Monday-Friday Flexibility for weekend work, where necessary Job Purpose: Our client, a national Facilities Management company, is recruiting for a Hygiene Manager to oversee operations within a high-profile, 24/7 distribution centre. The role is responsible for driving operational performance, ensuring consistently high service standards, and delivering continuous improvement across cleaning and hygiene services. Acting as the key point of contact for all cleaning-related matters on site, the Hygiene Manager will lead, engage, and develop a team of approximately 30 colleagues while maintaining strong client relationships Key Responsibilities: Demonstrate company values and lead by example at all times Act as the primary interface between the client and service providers on a day-to-day basis Manage and develop a team, ensuring high levels of engagement, performance, and compliance Monitor and report on Service Level Agreements (SLAs) and Key Performance Indicators (KPIs), both internally and externally Oversee financial performance, ensuring services are delivered within agreed budgets Identify and implement continuous improvement initiatives to enhance service delivery and operational efficiency Ensure all cleaning operations meet required standards, policies, and client expectations Maintain strong working relationships with stakeholders, ensuring clear and effective communication Experience Requirements: Candidates must demonstrate the following qualifications and experience: Proven Facilities Management experience across Soft Services, ideally within a fast-paced distribution or retail environment Strong written and verbal communication skills Previous experience managing and developing teams Proficiency in Microsoft Office applications, particularly Outlook and Excel Sound knowledge of Health & Safety regulations, including COSHH Demonstrable background in Hygiene/Cleaning Management Full UK driving licence and access to a vehicle, due to early start requirements Compliance & Responsibilities: Take responsibility for the Health, Safety and Welfare of self and others, ensuring full compliance with all relevant legislation Maintain strict confidentiality, only disclosing information to authorised personnel where appropriate Adhere to the requirements of the Data Protection Act Comply with company policies, including Equal Opportunities To apply, please submit your CV in strict confidence to Andrew Bridges at PDA Search & Selection Limited .
Apr 01, 2026
Full time
Position : Hygiene Manager - Distribution Centre Location : North Warwickshire Salary: Circa £35,000 per annum (depending on experience) Hours: 40 Hours per Week 5 days out of 7 Monday-Friday Flexibility for weekend work, where necessary Job Purpose: Our client, a national Facilities Management company, is recruiting for a Hygiene Manager to oversee operations within a high-profile, 24/7 distribution centre. The role is responsible for driving operational performance, ensuring consistently high service standards, and delivering continuous improvement across cleaning and hygiene services. Acting as the key point of contact for all cleaning-related matters on site, the Hygiene Manager will lead, engage, and develop a team of approximately 30 colleagues while maintaining strong client relationships Key Responsibilities: Demonstrate company values and lead by example at all times Act as the primary interface between the client and service providers on a day-to-day basis Manage and develop a team, ensuring high levels of engagement, performance, and compliance Monitor and report on Service Level Agreements (SLAs) and Key Performance Indicators (KPIs), both internally and externally Oversee financial performance, ensuring services are delivered within agreed budgets Identify and implement continuous improvement initiatives to enhance service delivery and operational efficiency Ensure all cleaning operations meet required standards, policies, and client expectations Maintain strong working relationships with stakeholders, ensuring clear and effective communication Experience Requirements: Candidates must demonstrate the following qualifications and experience: Proven Facilities Management experience across Soft Services, ideally within a fast-paced distribution or retail environment Strong written and verbal communication skills Previous experience managing and developing teams Proficiency in Microsoft Office applications, particularly Outlook and Excel Sound knowledge of Health & Safety regulations, including COSHH Demonstrable background in Hygiene/Cleaning Management Full UK driving licence and access to a vehicle, due to early start requirements Compliance & Responsibilities: Take responsibility for the Health, Safety and Welfare of self and others, ensuring full compliance with all relevant legislation Maintain strict confidentiality, only disclosing information to authorised personnel where appropriate Adhere to the requirements of the Data Protection Act Comply with company policies, including Equal Opportunities To apply, please submit your CV in strict confidence to Andrew Bridges at PDA Search & Selection Limited .
Our client is a leading provider of commercial Business Centres in the Southeast with excellent customer service, transparency and flexibility at the heart of the company values. The company offer high quality flexible workspace and support services to a diverse community of small and growing businesses. They are seeking a proactive and organised Deputy Centre Manager on a 2-year fixed contract to support the Centre Manager in the smooth running of their busy business centre due to major refurbishment works that are taking place. The successful candidate will play a key role in ensuring the smooth day-to-day running of the centre, minimising disruption to clients and ensuring effective coordination and communication with contractors and customers throughout the project. Your role: To support/deputise the Centre Manager with day-to-day operations and overall site management. Ensure robust Health & Safety and Fire Safety procedures are maintained To conduct viewings of available workspaces to potential customers, promoting facilities and services. Manage administration tasks, including the preparation of licence agreements and setting up of new customer accounts. Deliver excellent reception and customer service duties, including handling enquiries. To be familiar with the values of the company and at all times behave in a manner that is entirely consistent with these values. Full time: 8.30am 5.30pm Monday to Friday Holiday: 25 days rising to 28 after qualifying period (plus Bank Holidays) The ideal person - You will have strong administration skills and ideally experience in a business centre or similar environment, or facilities management. Project management would be an advantage however not essential. You will be a strong communicator with a friendly and professional manner. We are looking for a customer-focused candidate that has the ability to build positive relationships. Essential skills Welcoming and professional personality to engage with customers and colleagues Good knowledge of all Microsoft packages Good knowledge of IT and able to resolve basic technical issues Excellent administration and organisational skills Good knowledge of Health & Safety & fire procedures
Apr 01, 2026
Contractor
Our client is a leading provider of commercial Business Centres in the Southeast with excellent customer service, transparency and flexibility at the heart of the company values. The company offer high quality flexible workspace and support services to a diverse community of small and growing businesses. They are seeking a proactive and organised Deputy Centre Manager on a 2-year fixed contract to support the Centre Manager in the smooth running of their busy business centre due to major refurbishment works that are taking place. The successful candidate will play a key role in ensuring the smooth day-to-day running of the centre, minimising disruption to clients and ensuring effective coordination and communication with contractors and customers throughout the project. Your role: To support/deputise the Centre Manager with day-to-day operations and overall site management. Ensure robust Health & Safety and Fire Safety procedures are maintained To conduct viewings of available workspaces to potential customers, promoting facilities and services. Manage administration tasks, including the preparation of licence agreements and setting up of new customer accounts. Deliver excellent reception and customer service duties, including handling enquiries. To be familiar with the values of the company and at all times behave in a manner that is entirely consistent with these values. Full time: 8.30am 5.30pm Monday to Friday Holiday: 25 days rising to 28 after qualifying period (plus Bank Holidays) The ideal person - You will have strong administration skills and ideally experience in a business centre or similar environment, or facilities management. Project management would be an advantage however not essential. You will be a strong communicator with a friendly and professional manner. We are looking for a customer-focused candidate that has the ability to build positive relationships. Essential skills Welcoming and professional personality to engage with customers and colleagues Good knowledge of all Microsoft packages Good knowledge of IT and able to resolve basic technical issues Excellent administration and organisational skills Good knowledge of Health & Safety & fire procedures
We now have a great opportunity for a Maintenance Electrician to join our Essex based NHS repairs and maintenance team in Ilford. You will join our highly regarded repairs team to provide reactive, planned and preventative maintenance. Rydon Maintenance is an expanding division of the Rydon Group and is successfully providing facilities management services to a variety of clients, predominantly within the healthcare and housing association sectors. The Rydon group operates throughout England, predominantly in London and the southern counties. We are a dynamic, multi-talented organisation, working across a wide range of construction market sectors within the built environment. Rydon has established a strong reputation for the quality within our new-build and maintenance sectors, creating and improving communities for the benefit of current and future generations. For over 40 years, we've recruited talented and innovative people to build and maintain homes, schools, hospitals, student accommodation and more. We combine a personal touch with outstanding technical expertise to deliver award-winning, quality facilities for local communities with a commitment from people who are passionate about what they do. Job Purpose Based at Goodmayes Hospital in Ilford this is an excellent opportunity for a Maintenance Electrician to join our highly regarded Maintenance team. As part of this varied role you will work as part of a small team to provide planned, preventative and responsive repairs to the buildings fabric, plant, equipment and alarm systems. This role is predominantly based in Ilford but when required you will be maintaining other healthcare sites in Hertford, Epping and Southend. Key duties will include; Planned Maintenance: Emergency light testing, fire alarm checks, and scheduled PPM tasks. Reactive and remedial Electrical works: Fault-finding and repairs for lighting, power issues, replacing lamps, lights, pumps, motors, and conducting 2nd-fix tasks such as sockets and switches and general electrical problems. Assisting with other trades and completing other general building fabric repairs Participate in the call-out rota to provide out-of-hours support. Where requested, undertake workmanship checks and assist the Service Manager with health & safety audits Managing stock of spares and consumables on site. Our repairs team delivers a first-class repairs service in partnership with a range of NHS Trusts. We provide reactive and planned maintenance to a number of NHS buildings and we work to strict timescales and safety requirements to ensure the comfort and safety of service users using these NHS facilities. What we can offer you; Competitive starting salary along with van and fuel card A full time permanent position. Normal working hours are 8am to 5:00pm Monday to Friday. You will also participate in an on call rota for emergency repairs where you will receive a standby allowance and overtime rates. 25 days holiday with the ability to increase up to 30 days. Access to an employee discount scheme which includes a wide-range of special offers and discounts on insurances, lifestyle goods and services. Company pension, life assurance and income protection. Flexible benefits for you to choose from including Critical Illness, DenPlan and more. Health and wellness benefits such as free flu vaccinations, access to an Employee Assistance and Wellbeing Programme, BUPA Health & Wellbeing Plans, access to our Health and Wellbeing portal with an extensive range of advice and resources and much much more! Opportunities to progress your career across the business. Full training, ongoing coaching and support. By joining Rydon, you become part of a talented, dedicated team and this is an exciting and varied role with an excellent opportunity to develop and grow within our highly regarded team. Experience Required You will hold electrical qualifications and have 18th Edition certification. Testing and inspection qualification is desirable but not essential You can demonstrate previous experience of working within a multi-skilled trade role. Your maintenance experience might have been gained working directly for the NHS, or a maintenance contractor providing services within the NHS although not essential and candidates with experience of maintaining other commercial properties (schools, prisons, supermarkets for example) with be considered a full UK driving licence The preferred candidate will have a good understanding of Microsoft packages such as Outlook, Word and Excel (basic), strong people skills, great attention to detail and be looking for an opportunity that combines supervisory duties whilst still maintaining an active role within a skilled trade. If you have this experience we would strongly encourage you to apply. Additional Information As a well established, progressive company we are committed to attracting and retaining individuals by offering an excellent benefits package that includes a wide range of core and voluntary benefits. Rydon is an equal opportunities employer and promotes diversity in employment. Successful candidates will be selected solely on their ability to carry out the duties of the post. To be redirected to our dedicated careers page to complete your application.
Apr 01, 2026
Full time
We now have a great opportunity for a Maintenance Electrician to join our Essex based NHS repairs and maintenance team in Ilford. You will join our highly regarded repairs team to provide reactive, planned and preventative maintenance. Rydon Maintenance is an expanding division of the Rydon Group and is successfully providing facilities management services to a variety of clients, predominantly within the healthcare and housing association sectors. The Rydon group operates throughout England, predominantly in London and the southern counties. We are a dynamic, multi-talented organisation, working across a wide range of construction market sectors within the built environment. Rydon has established a strong reputation for the quality within our new-build and maintenance sectors, creating and improving communities for the benefit of current and future generations. For over 40 years, we've recruited talented and innovative people to build and maintain homes, schools, hospitals, student accommodation and more. We combine a personal touch with outstanding technical expertise to deliver award-winning, quality facilities for local communities with a commitment from people who are passionate about what they do. Job Purpose Based at Goodmayes Hospital in Ilford this is an excellent opportunity for a Maintenance Electrician to join our highly regarded Maintenance team. As part of this varied role you will work as part of a small team to provide planned, preventative and responsive repairs to the buildings fabric, plant, equipment and alarm systems. This role is predominantly based in Ilford but when required you will be maintaining other healthcare sites in Hertford, Epping and Southend. Key duties will include; Planned Maintenance: Emergency light testing, fire alarm checks, and scheduled PPM tasks. Reactive and remedial Electrical works: Fault-finding and repairs for lighting, power issues, replacing lamps, lights, pumps, motors, and conducting 2nd-fix tasks such as sockets and switches and general electrical problems. Assisting with other trades and completing other general building fabric repairs Participate in the call-out rota to provide out-of-hours support. Where requested, undertake workmanship checks and assist the Service Manager with health & safety audits Managing stock of spares and consumables on site. Our repairs team delivers a first-class repairs service in partnership with a range of NHS Trusts. We provide reactive and planned maintenance to a number of NHS buildings and we work to strict timescales and safety requirements to ensure the comfort and safety of service users using these NHS facilities. What we can offer you; Competitive starting salary along with van and fuel card A full time permanent position. Normal working hours are 8am to 5:00pm Monday to Friday. You will also participate in an on call rota for emergency repairs where you will receive a standby allowance and overtime rates. 25 days holiday with the ability to increase up to 30 days. Access to an employee discount scheme which includes a wide-range of special offers and discounts on insurances, lifestyle goods and services. Company pension, life assurance and income protection. Flexible benefits for you to choose from including Critical Illness, DenPlan and more. Health and wellness benefits such as free flu vaccinations, access to an Employee Assistance and Wellbeing Programme, BUPA Health & Wellbeing Plans, access to our Health and Wellbeing portal with an extensive range of advice and resources and much much more! Opportunities to progress your career across the business. Full training, ongoing coaching and support. By joining Rydon, you become part of a talented, dedicated team and this is an exciting and varied role with an excellent opportunity to develop and grow within our highly regarded team. Experience Required You will hold electrical qualifications and have 18th Edition certification. Testing and inspection qualification is desirable but not essential You can demonstrate previous experience of working within a multi-skilled trade role. Your maintenance experience might have been gained working directly for the NHS, or a maintenance contractor providing services within the NHS although not essential and candidates with experience of maintaining other commercial properties (schools, prisons, supermarkets for example) with be considered a full UK driving licence The preferred candidate will have a good understanding of Microsoft packages such as Outlook, Word and Excel (basic), strong people skills, great attention to detail and be looking for an opportunity that combines supervisory duties whilst still maintaining an active role within a skilled trade. If you have this experience we would strongly encourage you to apply. Additional Information As a well established, progressive company we are committed to attracting and retaining individuals by offering an excellent benefits package that includes a wide range of core and voluntary benefits. Rydon is an equal opportunities employer and promotes diversity in employment. Successful candidates will be selected solely on their ability to carry out the duties of the post. To be redirected to our dedicated careers page to complete your application.
Andy File Associates Limited are working as a recruitment business on behalf of our client with regards this permanent position. Our Facilities Management client is looking for a Business Support Administrator to join them at their Head office in Sheffield. The ideal candidate will have a Helpdesk background and should have experience working in Office Administration and have good IT skills. Any previous experience working within a facilities management or construction environment would be beneficial. Working Hours: 9.00am - 5,00pm Monday to Friday Reporting to FM Business Support Manager Job Description Use a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, etc., to produce correspondence and documents and to maintain presentations, records, spreadsheets and databases. Produce Quotes, Purchase Orders and Invoices. Support accounts with inputting supplier invoices. Collate, produce and distribute reports from results generated by Subcontractors and send them out to clients. Experience of using a CAFM system such as Job logic, Maximo, Easybuild or similar. Scheduling and keeping up to date the PPM, periodic and inspection records. Dispatching certificates and new O&M style booklets for stores and FM service users. Keeping site addresses and details up to date as they change. Arrange travel and accommodation for staff or customers and other external contacts. Receive incoming calls from Clients and log/raise work orders in CAFM system. Deploy jobs to Technicians via the phone and CAFM system. Update CAFM system with subcontractor work details to ensure the system reflects all works carried out. Process Timesheets by updating CAFM system to ensure Technicians times are correctly allocated to individual jobs. Liaise with staff in other departments and with external contacts. Order and maintaining stationery and equipment. Sort and distribute incoming post and organising and sending outgoing post. Organise and store paperwork, documents and computer-based information. photocopying and printing various documents, sometimes on behalf of other colleagues. Prepare documentation for internal process as per ISO Standards. Liaise with our Health and Safety Forum and Human Resources Coordinator to engage with Learning and Development as necessary. Any other duties which are required by the business and within the scope of the role Personal Specification A background in Facilities Management or Construction desirable but not essential. Qualifications or Business skills/experience that relate to the position. Excellent Level of IT Literacy. Some experience using Business Software such as Joblogic, accounting software, Coins etc. Ability to use own initiative, working accurately with policies and procedures Prioritise workload and meet deadlines with attention to detail Written and Verbal communication skills Key Performance Indicators Technical skills and application- Demonstrates knowledge and application of the skills required for this position. This includes knowledge and understanding of appropriate equipment, legislation, policies and procedures. Continuous quality improvement- Commitment to ensuring quality services are delivered to both internal and external clients through continuous improvement activities Customer service- Excellent communication and interpersonal skills including demonstrated experience in liaising with a wide range of internal and external clients. Benefits Holiday Entitlement 33 days, including Bank Holidays pro-rata. All employees are eligible for a long service accrual of 1 day per 5 years of service, up to a maximum of 5 days. Bupa Private Healthcare and Cash Plan; available upon successful completion of your probation period, you will have the choice to be opted into their company healthcare scheme. Zurich Life Insurance Cover. Training- you will receive ongoing core competency training in your respective field of work.
Apr 01, 2026
Full time
Andy File Associates Limited are working as a recruitment business on behalf of our client with regards this permanent position. Our Facilities Management client is looking for a Business Support Administrator to join them at their Head office in Sheffield. The ideal candidate will have a Helpdesk background and should have experience working in Office Administration and have good IT skills. Any previous experience working within a facilities management or construction environment would be beneficial. Working Hours: 9.00am - 5,00pm Monday to Friday Reporting to FM Business Support Manager Job Description Use a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, etc., to produce correspondence and documents and to maintain presentations, records, spreadsheets and databases. Produce Quotes, Purchase Orders and Invoices. Support accounts with inputting supplier invoices. Collate, produce and distribute reports from results generated by Subcontractors and send them out to clients. Experience of using a CAFM system such as Job logic, Maximo, Easybuild or similar. Scheduling and keeping up to date the PPM, periodic and inspection records. Dispatching certificates and new O&M style booklets for stores and FM service users. Keeping site addresses and details up to date as they change. Arrange travel and accommodation for staff or customers and other external contacts. Receive incoming calls from Clients and log/raise work orders in CAFM system. Deploy jobs to Technicians via the phone and CAFM system. Update CAFM system with subcontractor work details to ensure the system reflects all works carried out. Process Timesheets by updating CAFM system to ensure Technicians times are correctly allocated to individual jobs. Liaise with staff in other departments and with external contacts. Order and maintaining stationery and equipment. Sort and distribute incoming post and organising and sending outgoing post. Organise and store paperwork, documents and computer-based information. photocopying and printing various documents, sometimes on behalf of other colleagues. Prepare documentation for internal process as per ISO Standards. Liaise with our Health and Safety Forum and Human Resources Coordinator to engage with Learning and Development as necessary. Any other duties which are required by the business and within the scope of the role Personal Specification A background in Facilities Management or Construction desirable but not essential. Qualifications or Business skills/experience that relate to the position. Excellent Level of IT Literacy. Some experience using Business Software such as Joblogic, accounting software, Coins etc. Ability to use own initiative, working accurately with policies and procedures Prioritise workload and meet deadlines with attention to detail Written and Verbal communication skills Key Performance Indicators Technical skills and application- Demonstrates knowledge and application of the skills required for this position. This includes knowledge and understanding of appropriate equipment, legislation, policies and procedures. Continuous quality improvement- Commitment to ensuring quality services are delivered to both internal and external clients through continuous improvement activities Customer service- Excellent communication and interpersonal skills including demonstrated experience in liaising with a wide range of internal and external clients. Benefits Holiday Entitlement 33 days, including Bank Holidays pro-rata. All employees are eligible for a long service accrual of 1 day per 5 years of service, up to a maximum of 5 days. Bupa Private Healthcare and Cash Plan; available upon successful completion of your probation period, you will have the choice to be opted into their company healthcare scheme. Zurich Life Insurance Cover. Training- you will receive ongoing core competency training in your respective field of work.
Andy File Associates Limited are working as a recruitment business on behalf of our client with regards this fixed term contract to permanent position. Our Facilities Management client is looking for a Business Support Administrator to join them at their Head office in Sheffield on an initial 3 months FTC basis. The ideal candidate will have a Helpdesk background and should have experience in Office Administration and have good IT skills. Any previous experience working within a facilities management or construction environment would be beneficial. Working Hours: 9.00am - 5,00pm Monday to Friday Reporting to FM Business Support Manager Job Description Use a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, etc., to produce correspondence and documents and to maintain presentations, records, spreadsheets and databases. Produce Quotes, Purchase Orders and Invoices. Support accounts with inputting supplier invoices. Collate, produce and distribute reports from results generated by Subcontractors and send them out to clients. Experience of using a CAFM system such as Job logic, Maximo, Easybuild or similar. Scheduling and keeping up to date the PPM, periodic and inspection records. Dispatching certificates and new O&M style booklets for stores and FM service users. Keeping site addresses and details up to date as they change. Arrange travel and accommodation for staff or customers and other external contacts. Receive incoming calls from Clients and log/raise work orders in CAFM system. Deploy jobs to Technicians via the phone and CAFM system. Update CAFM system with subcontractor work details to ensure the system reflects all works carried out. Process Timesheets by updating CAFM system to ensure Technicians times are correctly allocated to individual jobs. Liaise with staff in other departments and with external contacts. Order and maintaining stationery and equipment. Sort and distribute incoming post and organising and sending outgoing post. Organise and store paperwork, documents and computer-based information. photocopying and printing various documents, sometimes on behalf of other colleagues. Prepare documentation for internal process as per ISO Standards. Liaise with our Health and Safety Forum and Human Resources Coordinator to engage with Learning and Development as necessary. Any other duties which are required by the business and within the scope of the role Personal Specification A background in Facilities Management or Construction desirable but not essential. Qualifications or Business skills/experience that relate to the position. Excellent Level of IT Literacy. Some experience using Business Software such as Joblogic, accounting software, Coins etc. Ability to use own initiative, working accurately with policies and procedures Prioritise workload and meet deadlines with attention to detail Written and Verbal communication skills Key Performance Indicators Technical skills and application- Demonstrates knowledge and application of the skills required for this position. This includes knowledge and understanding of appropriate equipment, legislation, policies and procedures. Continuous quality improvement- Commitment to ensuring quality services are delivered to both internal and external clients through continuous improvement activities Customer service- Excellent communication and interpersonal skills including demonstrated experience in liaising with a wide range of internal and external clients. Benefits Holiday Entitlement 33 days, including Bank Holidays pro-rata. All employees are eligible for a long service accrual of 1 day per 5 years of service, up to a maximum of 5 days. Pro rata for the 3 months FTC) If the FTC becomes permanent then the following benefits will be available. Bupa Private Healthcare and Cash Plan; available upon successful completion of your probation period, you will have the choice to be opted into their company healthcare scheme. Zurich Life Insurance Cover. Training- you will receive ongoing core competency training in your respective field of work.
Apr 01, 2026
Seasonal
Andy File Associates Limited are working as a recruitment business on behalf of our client with regards this fixed term contract to permanent position. Our Facilities Management client is looking for a Business Support Administrator to join them at their Head office in Sheffield on an initial 3 months FTC basis. The ideal candidate will have a Helpdesk background and should have experience in Office Administration and have good IT skills. Any previous experience working within a facilities management or construction environment would be beneficial. Working Hours: 9.00am - 5,00pm Monday to Friday Reporting to FM Business Support Manager Job Description Use a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, etc., to produce correspondence and documents and to maintain presentations, records, spreadsheets and databases. Produce Quotes, Purchase Orders and Invoices. Support accounts with inputting supplier invoices. Collate, produce and distribute reports from results generated by Subcontractors and send them out to clients. Experience of using a CAFM system such as Job logic, Maximo, Easybuild or similar. Scheduling and keeping up to date the PPM, periodic and inspection records. Dispatching certificates and new O&M style booklets for stores and FM service users. Keeping site addresses and details up to date as they change. Arrange travel and accommodation for staff or customers and other external contacts. Receive incoming calls from Clients and log/raise work orders in CAFM system. Deploy jobs to Technicians via the phone and CAFM system. Update CAFM system with subcontractor work details to ensure the system reflects all works carried out. Process Timesheets by updating CAFM system to ensure Technicians times are correctly allocated to individual jobs. Liaise with staff in other departments and with external contacts. Order and maintaining stationery and equipment. Sort and distribute incoming post and organising and sending outgoing post. Organise and store paperwork, documents and computer-based information. photocopying and printing various documents, sometimes on behalf of other colleagues. Prepare documentation for internal process as per ISO Standards. Liaise with our Health and Safety Forum and Human Resources Coordinator to engage with Learning and Development as necessary. Any other duties which are required by the business and within the scope of the role Personal Specification A background in Facilities Management or Construction desirable but not essential. Qualifications or Business skills/experience that relate to the position. Excellent Level of IT Literacy. Some experience using Business Software such as Joblogic, accounting software, Coins etc. Ability to use own initiative, working accurately with policies and procedures Prioritise workload and meet deadlines with attention to detail Written and Verbal communication skills Key Performance Indicators Technical skills and application- Demonstrates knowledge and application of the skills required for this position. This includes knowledge and understanding of appropriate equipment, legislation, policies and procedures. Continuous quality improvement- Commitment to ensuring quality services are delivered to both internal and external clients through continuous improvement activities Customer service- Excellent communication and interpersonal skills including demonstrated experience in liaising with a wide range of internal and external clients. Benefits Holiday Entitlement 33 days, including Bank Holidays pro-rata. All employees are eligible for a long service accrual of 1 day per 5 years of service, up to a maximum of 5 days. Pro rata for the 3 months FTC) If the FTC becomes permanent then the following benefits will be available. Bupa Private Healthcare and Cash Plan; available upon successful completion of your probation period, you will have the choice to be opted into their company healthcare scheme. Zurich Life Insurance Cover. Training- you will receive ongoing core competency training in your respective field of work.
Company Profile CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 70,000 employees and operate in 48 countries. Job Title: Facilities Administrator CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Facilities Administrator to join the team located in Darlington. The successful candidate will be responsible for all aspects of administration duties in support of the Operations team. Key Tasks Provide admin support at FM meeting and soft services meetings with minutes ensuring they are issued in a timely fashion and all actions are closed Ensure training matrix for soft and ops is updated regularly ensuring everyone is compliant with training - seek support from the EHS Coordinator with booking training Support with the administration of workplace inspections Analyse the waste data and produce stats Support the technical team with timesheet data entry Support the business assistant with management of SharePoint ensuring it is updated and all information is relevant and in date Support the workplace managers with the raising of purchase orders Support workplace managers with the maintenance of distribution lists Expense support for both soft and technical Support with IT and phone issues for both the soft services and technical teams Assist with PPE records ensuring this is maintained and updated Collate customer feedback and send out to the relevant individuals ensuring an action plan is in place and sent back in a timely fashion Provide cover for the technical administrator during sickness and leave Person Specification Self-motivated with good written and verbal communication skills IT literate with strong experience of working with Microsoft Word, Excel and PowerPoint software Able and flexible handling a wide variety of items on a daily basis Ability to work under pressure Customer Service skills Able to communicate with all levels of staff in a polite and efficient manner Reliable and conscientious worker willing to learn and develop new skills and adapt to new working environments Ability to prioritise workload to effectively meet deadlines Strong proven Customer Service experience
Apr 01, 2026
Full time
Company Profile CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 70,000 employees and operate in 48 countries. Job Title: Facilities Administrator CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Facilities Administrator to join the team located in Darlington. The successful candidate will be responsible for all aspects of administration duties in support of the Operations team. Key Tasks Provide admin support at FM meeting and soft services meetings with minutes ensuring they are issued in a timely fashion and all actions are closed Ensure training matrix for soft and ops is updated regularly ensuring everyone is compliant with training - seek support from the EHS Coordinator with booking training Support with the administration of workplace inspections Analyse the waste data and produce stats Support the technical team with timesheet data entry Support the business assistant with management of SharePoint ensuring it is updated and all information is relevant and in date Support the workplace managers with the raising of purchase orders Support workplace managers with the maintenance of distribution lists Expense support for both soft and technical Support with IT and phone issues for both the soft services and technical teams Assist with PPE records ensuring this is maintained and updated Collate customer feedback and send out to the relevant individuals ensuring an action plan is in place and sent back in a timely fashion Provide cover for the technical administrator during sickness and leave Person Specification Self-motivated with good written and verbal communication skills IT literate with strong experience of working with Microsoft Word, Excel and PowerPoint software Able and flexible handling a wide variety of items on a daily basis Ability to work under pressure Customer Service skills Able to communicate with all levels of staff in a polite and efficient manner Reliable and conscientious worker willing to learn and develop new skills and adapt to new working environments Ability to prioritise workload to effectively meet deadlines Strong proven Customer Service experience
