My Wolverhampton based client are looking for a Compliance Administrator to join their team on a full time and permanent basis. You will be responsible for supporting the company s compliance, health & safety, and accreditation requirements. This role ensures that all regulatory obligations, training requirements, and compliance documentation are maintained, up to date, and effectively communicated across the business. Duties:- Coordinate on boarding compliance requirements for all new employees. Book mandatory training courses and refresher training as required. Monitor and manage training renewal schedules to ensure continuous compliance. Maintain accurate training records and certification logs. Generate, issue, and maintain Risk Assessments. Prepare and distribute Toolbox Talks. Liaise with the company s external Health & Safety Advisor to ensure policies and procedures remain compliant and up to date. Order and issue compliance-related equipment and PPE as required. Arrange for analysers and multifunction testers to be sent for calibration. Maintain calibration records and ensure certification is current. Manage accreditation renewals and maintain supporting documentation. Track, chase, and update Public Liability Insurance records. Ensure all compliance documentation is current and accessible for audits or client requests. Collate and send waste transfer notes. Maintain accurate environmental compliance records. Maintain compliance databases Support audit preparation and provide documentation when required. Monitor compliance deadlines and proactively ensure timely completion. Communicate compliance updates and requirements across departments. Key Skills:- Ideally have worked within compliance previously Knowledge of working within Health & Safety or a regulated environment. Understanding of accreditation processes and compliance standards. Strong organisational skills with excellent attention to detail. Ability to manage multiple deadlines and priorities. Proficient in Microsoft Office (Excel, Word, Outlook). Strong written and verbal communication skills. Familiarity with training management systems.
Mar 14, 2026
Full time
My Wolverhampton based client are looking for a Compliance Administrator to join their team on a full time and permanent basis. You will be responsible for supporting the company s compliance, health & safety, and accreditation requirements. This role ensures that all regulatory obligations, training requirements, and compliance documentation are maintained, up to date, and effectively communicated across the business. Duties:- Coordinate on boarding compliance requirements for all new employees. Book mandatory training courses and refresher training as required. Monitor and manage training renewal schedules to ensure continuous compliance. Maintain accurate training records and certification logs. Generate, issue, and maintain Risk Assessments. Prepare and distribute Toolbox Talks. Liaise with the company s external Health & Safety Advisor to ensure policies and procedures remain compliant and up to date. Order and issue compliance-related equipment and PPE as required. Arrange for analysers and multifunction testers to be sent for calibration. Maintain calibration records and ensure certification is current. Manage accreditation renewals and maintain supporting documentation. Track, chase, and update Public Liability Insurance records. Ensure all compliance documentation is current and accessible for audits or client requests. Collate and send waste transfer notes. Maintain accurate environmental compliance records. Maintain compliance databases Support audit preparation and provide documentation when required. Monitor compliance deadlines and proactively ensure timely completion. Communicate compliance updates and requirements across departments. Key Skills:- Ideally have worked within compliance previously Knowledge of working within Health & Safety or a regulated environment. Understanding of accreditation processes and compliance standards. Strong organisational skills with excellent attention to detail. Ability to manage multiple deadlines and priorities. Proficient in Microsoft Office (Excel, Word, Outlook). Strong written and verbal communication skills. Familiarity with training management systems.
Reconnect EoE Data Administrator Part Time Fully Remote Location: Fully Remote Salary: £18,346 Vacancy Type: Permanent, Part Time About The Role RECONNECT supports people leaving prison to access the healthcare and wellbeing services they need to rebuild their lives. From GP registration to mental health referrals and wider community support, we ensure no one falls through the gaps at a critical transition point. We re looking for a highly organised, proactive Data Administrator to join our East of England team in a fully remote, part-time role (28 hours per week). This is an opportunityto make a real impact while working flexibly from home. About the Role As Reconnect EoE Data Administrator, you ll play a central role in managing referrals, maintaining accurate records, and ensuring smooth communication between prisons, probation, healthcare providers and community services. This is more than a data role; it s about enabling safe transitions and better outcomes. Key Responsibilities Receive, process and triage referrals from prison healthcare, probation and partner agencies Manage the Single Point of Contact (email & phone) Add and maintain assessments for the Reconnect EoE Team Maintain accurate, secure and audit-ready records Support clear referral pathways across all settings Contribute to monitoring, reporting, KPIs and quality standards Work collaboratively with healthcare, probation and voluntary sector partners Support training of RECONNECT workers and trainees Assist with safeguarding processes and risk monitoring What We re Looking For Strong administrative and data management skills Experience using secure databases and case management systems Excellent organisation and attention to detail Ability to prioritise and meet deadlines A trauma-informed, non-judgemental communication style A collaborative team player committed to high-quality service delivery By joining RECONNECT, you ll become part of a purpose-driven service that plays a vital role in breaking the cycle of crime. Your work will directly support safer transitions from prison to community healthcare, helping individuals access coordinated, person-centred support at a critical time in their lives. You ll work within a collaborative, values-led team committed to quality, continuous improvement and making a genuine, measurable difference every day. We are committed to our cause and the work we carry out as a charity. Equally the wellbeing and the employees who work for us are also important. Joining us an employee, we will offer you the following benefits: Flexible working Training and development opportunities Simply Health Cashback Scheme (optional) Season Ticket Loan Scheme Cycle to work scheme Crisis Loan Scheme Electric Car Scheme 3 x Wellbeing Days (pro rata'd for part time employees) Access to Blue Light Card 25 days (rising to 30 with length of service) Annual Leave plus Bank Holidays Contributory Pension Scheme Employer matched contributions of up to 6% in the first two years service and up to 9% thereafter Death in Service Payment (2x annual salary) Critical Illness Insurance (subject to qualifying criteria) Please note that we may close this vacancy early if we receive a high volume of suitable applications. Diversity at Forward Trust The Forward Trust commits to providing opportunities to everyone. We want to ensure we have a diverse team with a range of lived and professional experiences. This includes those with Lived Experience of addiction, offending, or homelessness. When we recruit, we welcome applications from everyone. This is inclusive of age, gender, ethnicity, disability, sexual orientation, gender identity, religion and/or belief, marriage and civil partnerships, pregnancy and maternity and socio-economic background. Where operationally possible, we will consider flexible working requests and make reasonable adjustments for all roles. We want our recruitment process to be accessible to everyone. If you require any reasonable adjustments at any stage, please let us know. Employee Screening and Eligibility to Work Dependent on role you may be required to undertake a Disclosure and Barring Service Check, details of which will be shared with you at interview. If successful in your application, you will be required to provide eligibility to work evidence in line with the Eligibility to Work in the UK requirements. To Apply If you feel you are a suitable candidate and would like to work for Forward Trust, please click apply to be redirected to our website to complete your application.
Mar 14, 2026
Full time
Reconnect EoE Data Administrator Part Time Fully Remote Location: Fully Remote Salary: £18,346 Vacancy Type: Permanent, Part Time About The Role RECONNECT supports people leaving prison to access the healthcare and wellbeing services they need to rebuild their lives. From GP registration to mental health referrals and wider community support, we ensure no one falls through the gaps at a critical transition point. We re looking for a highly organised, proactive Data Administrator to join our East of England team in a fully remote, part-time role (28 hours per week). This is an opportunityto make a real impact while working flexibly from home. About the Role As Reconnect EoE Data Administrator, you ll play a central role in managing referrals, maintaining accurate records, and ensuring smooth communication between prisons, probation, healthcare providers and community services. This is more than a data role; it s about enabling safe transitions and better outcomes. Key Responsibilities Receive, process and triage referrals from prison healthcare, probation and partner agencies Manage the Single Point of Contact (email & phone) Add and maintain assessments for the Reconnect EoE Team Maintain accurate, secure and audit-ready records Support clear referral pathways across all settings Contribute to monitoring, reporting, KPIs and quality standards Work collaboratively with healthcare, probation and voluntary sector partners Support training of RECONNECT workers and trainees Assist with safeguarding processes and risk monitoring What We re Looking For Strong administrative and data management skills Experience using secure databases and case management systems Excellent organisation and attention to detail Ability to prioritise and meet deadlines A trauma-informed, non-judgemental communication style A collaborative team player committed to high-quality service delivery By joining RECONNECT, you ll become part of a purpose-driven service that plays a vital role in breaking the cycle of crime. Your work will directly support safer transitions from prison to community healthcare, helping individuals access coordinated, person-centred support at a critical time in their lives. You ll work within a collaborative, values-led team committed to quality, continuous improvement and making a genuine, measurable difference every day. We are committed to our cause and the work we carry out as a charity. Equally the wellbeing and the employees who work for us are also important. Joining us an employee, we will offer you the following benefits: Flexible working Training and development opportunities Simply Health Cashback Scheme (optional) Season Ticket Loan Scheme Cycle to work scheme Crisis Loan Scheme Electric Car Scheme 3 x Wellbeing Days (pro rata'd for part time employees) Access to Blue Light Card 25 days (rising to 30 with length of service) Annual Leave plus Bank Holidays Contributory Pension Scheme Employer matched contributions of up to 6% in the first two years service and up to 9% thereafter Death in Service Payment (2x annual salary) Critical Illness Insurance (subject to qualifying criteria) Please note that we may close this vacancy early if we receive a high volume of suitable applications. Diversity at Forward Trust The Forward Trust commits to providing opportunities to everyone. We want to ensure we have a diverse team with a range of lived and professional experiences. This includes those with Lived Experience of addiction, offending, or homelessness. When we recruit, we welcome applications from everyone. This is inclusive of age, gender, ethnicity, disability, sexual orientation, gender identity, religion and/or belief, marriage and civil partnerships, pregnancy and maternity and socio-economic background. Where operationally possible, we will consider flexible working requests and make reasonable adjustments for all roles. We want our recruitment process to be accessible to everyone. If you require any reasonable adjustments at any stage, please let us know. Employee Screening and Eligibility to Work Dependent on role you may be required to undertake a Disclosure and Barring Service Check, details of which will be shared with you at interview. If successful in your application, you will be required to provide eligibility to work evidence in line with the Eligibility to Work in the UK requirements. To Apply If you feel you are a suitable candidate and would like to work for Forward Trust, please click apply to be redirected to our website to complete your application.
Help Desk Administrator Wakefield - Temporary (Immediate Start) Location: Wakefield Hourly Pay Rate: £17.00p/h Via Umbrella Hours of Work: Monday - Friday 6:30am - 2:30pm A World Leading Service provider who operates on an international scale is looking for a Help Desk Administrator based in Wakefield area working for the large hospital. This role is with the hours of Mon-Fri 8am-5pm so the successful candidate will have to be available immediately and must have experience in working on the helpdesk before using CAFM experience and dealt with planning reactive. Key responsibilities: To build and maintain an effective and supportive working relationship with internal and external stakeholders. To understand and apply all contractual requirements as appropriate. To own, maintain and update the site CAFM system in relation to all planned and reactive tasks under their control. To ensure all maintenance activities are carried out against the planned schedule. Regular reporting on service delivery, equipment and personnel performance, subcontractors. Maintain accurate records, data, and reports in line with policy and compliance requirements, ensuring all confidential material is adequately secured. Assist the Planning & Coordination Team Leader in maintaining and managing labour sickness in accordance with company policy. Services being delivered are in full compliance of Health, Safety and Environmental Regulations. Promote a culture of customer service and the meeting of client values. Provide training and coaching support to others where required within their current role. To carry out other duties within agreed competencies. Key Requirements: Must have FM and Helpdesk experience Operational experience of Computer Aided Facilities Management systems (Maximo) is essential for this role. Good working knowledge of the Microsoft suite of IT, Word, Excel etc. Good attention to detail and an ability to prioritise work effectively. Experience in managing subcontractor setting to work processes when signing onto and off site. Experience of working in a customer focused environment. Good communication and interpersonal skills Good written and verbal communication skills Ability to manipulate and analyse large amounts of data Willingness and aptitude to acquire new skills Experience of working in a healthcare environment is beneficial but not essential. If this role would be of any interest then please do apply for the role below
Mar 13, 2026
Contractor
Help Desk Administrator Wakefield - Temporary (Immediate Start) Location: Wakefield Hourly Pay Rate: £17.00p/h Via Umbrella Hours of Work: Monday - Friday 6:30am - 2:30pm A World Leading Service provider who operates on an international scale is looking for a Help Desk Administrator based in Wakefield area working for the large hospital. This role is with the hours of Mon-Fri 8am-5pm so the successful candidate will have to be available immediately and must have experience in working on the helpdesk before using CAFM experience and dealt with planning reactive. Key responsibilities: To build and maintain an effective and supportive working relationship with internal and external stakeholders. To understand and apply all contractual requirements as appropriate. To own, maintain and update the site CAFM system in relation to all planned and reactive tasks under their control. To ensure all maintenance activities are carried out against the planned schedule. Regular reporting on service delivery, equipment and personnel performance, subcontractors. Maintain accurate records, data, and reports in line with policy and compliance requirements, ensuring all confidential material is adequately secured. Assist the Planning & Coordination Team Leader in maintaining and managing labour sickness in accordance with company policy. Services being delivered are in full compliance of Health, Safety and Environmental Regulations. Promote a culture of customer service and the meeting of client values. Provide training and coaching support to others where required within their current role. To carry out other duties within agreed competencies. Key Requirements: Must have FM and Helpdesk experience Operational experience of Computer Aided Facilities Management systems (Maximo) is essential for this role. Good working knowledge of the Microsoft suite of IT, Word, Excel etc. Good attention to detail and an ability to prioritise work effectively. Experience in managing subcontractor setting to work processes when signing onto and off site. Experience of working in a customer focused environment. Good communication and interpersonal skills Good written and verbal communication skills Ability to manipulate and analyse large amounts of data Willingness and aptitude to acquire new skills Experience of working in a healthcare environment is beneficial but not essential. If this role would be of any interest then please do apply for the role below
Senior Administrator - Oxford An award-winning, national multidisciplinary construction consultancy are seeking a Senior Administrator to join their busy Oxford office, supporting the wider practice with a variety of responsibilities. As a Senior Administrator you will also be expected to support the other more junior admins when neccessary. The Senior Administrator Role & Responsibilities As the Senior Administrator, you will be expected to: Provide high-quality administrative support including photocopying, scanning, filing, stationery and supply ordering, and travel arrangements. Prepare, format and check documentation using Microsoft Office, ensuring brand, client and framework compliance. Arrange and coordinate meetings, prepare agendas and minutes, track actions, and manage conference room bookings and refreshments. Manage Outlook calendars, including site access arrangements. Maintain accurate records in line with retention policies, supporting vetting, supply chain processes, audits, invoices, purchase orders, timesheets, expenses and database updates. Support reception duties, including answering calls, managing mailboxes and handling post. Maintain and update the CRM, ensuring accurate client data and compiling marketing contact lists. Support client engagement through organising campaigns, networking and events. Contribute to marketing content including blogs, project profiles, CVs, social media and other promotional materials. Actively participate in team meetings, training and continuous improvement initiatives. Support compliance with ISO standards and accreditations. Assist with document control using BIM360. Operate the Practice Management system 'Manger', including invoicing and supporting monthly financial reporting Senior Administrator Skills Required GCSE Math and English Grade C+ (preferred) Previous construction experience Proficient in Microsoft Office ( Outlook, Excel, Word, Powerpoint) InDesign experience advantageous Extremely organised Timekeeping abilities In Return? Salary: 28,000- 35,000 Flexible working arrangements, including remote working options. 25 days annual leave plus bank holidays, with additional leave over the festive period. Competitive salary with regular market benchmarking and reviews. Employer pension contribution. Health cash plan. Support for professional memberships and ongoing training. Structured development, mentoring and internal coaching. Family-friendly employment policies. Cycle to Work scheme. On-site parking at regional offices. Season ticket loan where applicable. Death in service cover. Early finish incentives linked to company performance. Paid volunteering leave (up to two days per year). Health and mental wellbeing initiatives. Employee referral programme. Regular team and social events fully funded by the business. If you are a Senior Administrator in Oxford looking for a new role, please contact Megan Cole at Brandon James. REF: 21488MC
Mar 13, 2026
Full time
Senior Administrator - Oxford An award-winning, national multidisciplinary construction consultancy are seeking a Senior Administrator to join their busy Oxford office, supporting the wider practice with a variety of responsibilities. As a Senior Administrator you will also be expected to support the other more junior admins when neccessary. The Senior Administrator Role & Responsibilities As the Senior Administrator, you will be expected to: Provide high-quality administrative support including photocopying, scanning, filing, stationery and supply ordering, and travel arrangements. Prepare, format and check documentation using Microsoft Office, ensuring brand, client and framework compliance. Arrange and coordinate meetings, prepare agendas and minutes, track actions, and manage conference room bookings and refreshments. Manage Outlook calendars, including site access arrangements. Maintain accurate records in line with retention policies, supporting vetting, supply chain processes, audits, invoices, purchase orders, timesheets, expenses and database updates. Support reception duties, including answering calls, managing mailboxes and handling post. Maintain and update the CRM, ensuring accurate client data and compiling marketing contact lists. Support client engagement through organising campaigns, networking and events. Contribute to marketing content including blogs, project profiles, CVs, social media and other promotional materials. Actively participate in team meetings, training and continuous improvement initiatives. Support compliance with ISO standards and accreditations. Assist with document control using BIM360. Operate the Practice Management system 'Manger', including invoicing and supporting monthly financial reporting Senior Administrator Skills Required GCSE Math and English Grade C+ (preferred) Previous construction experience Proficient in Microsoft Office ( Outlook, Excel, Word, Powerpoint) InDesign experience advantageous Extremely organised Timekeeping abilities In Return? Salary: 28,000- 35,000 Flexible working arrangements, including remote working options. 25 days annual leave plus bank holidays, with additional leave over the festive period. Competitive salary with regular market benchmarking and reviews. Employer pension contribution. Health cash plan. Support for professional memberships and ongoing training. Structured development, mentoring and internal coaching. Family-friendly employment policies. Cycle to Work scheme. On-site parking at regional offices. Season ticket loan where applicable. Death in service cover. Early finish incentives linked to company performance. Paid volunteering leave (up to two days per year). Health and mental wellbeing initiatives. Employee referral programme. Regular team and social events fully funded by the business. If you are a Senior Administrator in Oxford looking for a new role, please contact Megan Cole at Brandon James. REF: 21488MC
Ready to find the right role for you? Grade: 4.1 Hours: 40 hours per week (occasional evening and weekend work required) Location: Newmarket Approach Leeds West Yorkshire LS9 0RJ When you see the world as we do, you see the chance to help the world take better care of its resources and help it become a better place for everyone. As an Education Assistant/administrator you'll be pushing for innovative solutions to create a more sustainable future for all. We know that everyone here at Veolia can help us work alongside our communities, look after the environment, and contribute to our inclusive culture. What we can offer you; 25 days of annual leave plus bank holidays Access to our company/people's pension scheme Discounts on everything from groceries to well known retailers Access to a range of resources to support your physical, mental and financial health; so you can lean on us whenever you need to 24 hour access to a virtual GP, 365 days a year, for you and family members in your household One paid days leave every year to volunteer and support your community Ongoing training and development opportunities, allowing you to reach your full potential What you'll be doing; Assisting with visits to the facility from schools, colleges and local community groups, including setting up the Visitors' Centre, ensuring all necessary learning resources and PPE are available, and being actively involved in the visits and classroom sessions Running a professional front of house reception at the Leeds RERF, acting as the initial point of contact for all contractors and visitors to site Answering incoming calls and maintaining a professional telephone manner at all times General administration for the Leeds RERF team, including maintaining the site induction register, health and safety records and staff training matrix Raising and receipting purchase orders for the Operations Manager, and logging and monitoring spend Managing business supplies, including stationery and the Amazon business account Booking and setting up meeting rooms and ordering lunches Dealing with deliveries to site What we're looking for; A confident and professional communicator, comfortable being the first point of contact for visitors, contractors and callers Someone with a passion for education and community engagement, happy to get involved in school and community visits Strong administrative and organisational skills, with the ability to manage multiple tasks and priorities Experience with purchase orders, budget monitoring and general office administration A proactive and hands-on team player with a keen eye for detail Comfortable working in a busy facility environment and dealing with day-to-day operational tasks What's next? Apply today, so we can make a difference for generations to come. We're proud to have been named as one of The Sunday Times Best Places to Work for three consecutive years in 2023, 2024 and 2025. This consistent recognition reflects our commitment to our people, demonstrating that Veolia is not just transforming the environment, we're also transforming what it means to have a rewarding, purposeful career. We're dedicated to supporting you throughout your application journey, offering adjustments where reasonable and appropriate. As a proud Disability Confident Employer, we will offer an interview to applicants with a disability or long-term condition who opt-in to the Disability Confident scheme, and meet the minimum criteria for our roles. We're also committed to ensuring that all applicants and colleagues receive fair treatment without discrimination on any grounds, aiming to create a diverse and inclusive workplace where everyone can thrive. If you are successful in securing a new role or promotion within the company, any offer to you may be subject to the acceptance of standardised terms and conditions. These new terms and conditions may differ from your current contract, if you have any questions about how this might affect you, please don't hesitate to contact your line manager or the HR team. Job Posting End Date: What's next? Apply today, so we can make a difference for generations to come. We're proud to have been named as one of The Sunday Times Best Places to Work for three consecutive years in 2023, 2024 and 2025. This consistent recognition reflects our commitment to our people, demonstrating that Veolia is not just transforming the environment, we're also transforming what it means to have a rewarding, purposeful career. We're dedicated to supporting you throughout your application journey, offering adjustments where reasonable and appropriate. As a proud Disability Confident Employer, we will offer an interview to applicants with a disability or long-term condition who opt-in to the Disability Confident scheme, and meet the minimum criteria for our roles. We're also committed to ensuring that all applicants and colleagues receive fair treatment without discrimination on any grounds, aiming to create a diverse and inclusive workplace where everyone can thrive.
Mar 13, 2026
Full time
Ready to find the right role for you? Grade: 4.1 Hours: 40 hours per week (occasional evening and weekend work required) Location: Newmarket Approach Leeds West Yorkshire LS9 0RJ When you see the world as we do, you see the chance to help the world take better care of its resources and help it become a better place for everyone. As an Education Assistant/administrator you'll be pushing for innovative solutions to create a more sustainable future for all. We know that everyone here at Veolia can help us work alongside our communities, look after the environment, and contribute to our inclusive culture. What we can offer you; 25 days of annual leave plus bank holidays Access to our company/people's pension scheme Discounts on everything from groceries to well known retailers Access to a range of resources to support your physical, mental and financial health; so you can lean on us whenever you need to 24 hour access to a virtual GP, 365 days a year, for you and family members in your household One paid days leave every year to volunteer and support your community Ongoing training and development opportunities, allowing you to reach your full potential What you'll be doing; Assisting with visits to the facility from schools, colleges and local community groups, including setting up the Visitors' Centre, ensuring all necessary learning resources and PPE are available, and being actively involved in the visits and classroom sessions Running a professional front of house reception at the Leeds RERF, acting as the initial point of contact for all contractors and visitors to site Answering incoming calls and maintaining a professional telephone manner at all times General administration for the Leeds RERF team, including maintaining the site induction register, health and safety records and staff training matrix Raising and receipting purchase orders for the Operations Manager, and logging and monitoring spend Managing business supplies, including stationery and the Amazon business account Booking and setting up meeting rooms and ordering lunches Dealing with deliveries to site What we're looking for; A confident and professional communicator, comfortable being the first point of contact for visitors, contractors and callers Someone with a passion for education and community engagement, happy to get involved in school and community visits Strong administrative and organisational skills, with the ability to manage multiple tasks and priorities Experience with purchase orders, budget monitoring and general office administration A proactive and hands-on team player with a keen eye for detail Comfortable working in a busy facility environment and dealing with day-to-day operational tasks What's next? Apply today, so we can make a difference for generations to come. We're proud to have been named as one of The Sunday Times Best Places to Work for three consecutive years in 2023, 2024 and 2025. This consistent recognition reflects our commitment to our people, demonstrating that Veolia is not just transforming the environment, we're also transforming what it means to have a rewarding, purposeful career. We're dedicated to supporting you throughout your application journey, offering adjustments where reasonable and appropriate. As a proud Disability Confident Employer, we will offer an interview to applicants with a disability or long-term condition who opt-in to the Disability Confident scheme, and meet the minimum criteria for our roles. We're also committed to ensuring that all applicants and colleagues receive fair treatment without discrimination on any grounds, aiming to create a diverse and inclusive workplace where everyone can thrive. If you are successful in securing a new role or promotion within the company, any offer to you may be subject to the acceptance of standardised terms and conditions. These new terms and conditions may differ from your current contract, if you have any questions about how this might affect you, please don't hesitate to contact your line manager or the HR team. Job Posting End Date: What's next? Apply today, so we can make a difference for generations to come. We're proud to have been named as one of The Sunday Times Best Places to Work for three consecutive years in 2023, 2024 and 2025. This consistent recognition reflects our commitment to our people, demonstrating that Veolia is not just transforming the environment, we're also transforming what it means to have a rewarding, purposeful career. We're dedicated to supporting you throughout your application journey, offering adjustments where reasonable and appropriate. As a proud Disability Confident Employer, we will offer an interview to applicants with a disability or long-term condition who opt-in to the Disability Confident scheme, and meet the minimum criteria for our roles. We're also committed to ensuring that all applicants and colleagues receive fair treatment without discrimination on any grounds, aiming to create a diverse and inclusive workplace where everyone can thrive.
Finance Administrator - 6 Month Contract (Potential to Extend) Your new company A well established organisation within the professional services sector is seeking a Finance Administrator to join its finance team based in Inverclyde. The business has a strong reputation for delivering high quality services and is committed to continuous improvement, collaboration, and operational excellence. This role offers the opportunity to be part of a supportive finance function within a growing and forward thinking organisation. Standard hours are Monday to Friday, 9am-5pm. Once training is complete, hybrid working will also be offered, supporting a healthy work-life balance. Your new role As a Finance Administrator, you will help ensure that supplier invoices move smoothly through the Accounts Payable process. A key part of your role will be supporting the rollout and ongoing performance of a new automation platform. You will manage invoice issues, guide suppliers in using the portal, and work with internal teams to maintain a streamlined, low touch AP environment. Key Responsibilities Review and validate supplier invoices before entering them into the bespoke system.Resolve invoice mismatches or workflow issues by coordinating with Procurement, Finance Operations, and suppliers.Support vendors in getting set up on the bespoke portal and assist with any questions they have.Monitor automation performance, exception backlogs, and supplier portal usage, raising recurring issues when needed.Contribute ideas and feedback to help improve AP processes and enhance system efficiency. What you'll need to succeed Experience in an administrative, finance, or business support role, with the ability to manage data accurately and work to deadlines.Confident Excel skills and familiarity with business systems; exposure to ERP platforms (such as Oracle) is an advantage.A solid grounding in accounting or business fundamentals, supported by a relevant degree or equivalent qualification.Strong analytical ability with a careful, methodical approach to reviewing and reconciling information.A proactive mindset with a focus on identifying solutions and improving proceed. What you'll get in return Hybrid workingOpportunity to develop within a supportive and collaborative finance teamExposure to a wide range of accounting activitiesA role that supports professional growth and career progressionIf you are an analytical and detail driven finance professional looking to grow your career in a dynamic environment, this could be an excellent next step. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Mar 13, 2026
Seasonal
Finance Administrator - 6 Month Contract (Potential to Extend) Your new company A well established organisation within the professional services sector is seeking a Finance Administrator to join its finance team based in Inverclyde. The business has a strong reputation for delivering high quality services and is committed to continuous improvement, collaboration, and operational excellence. This role offers the opportunity to be part of a supportive finance function within a growing and forward thinking organisation. Standard hours are Monday to Friday, 9am-5pm. Once training is complete, hybrid working will also be offered, supporting a healthy work-life balance. Your new role As a Finance Administrator, you will help ensure that supplier invoices move smoothly through the Accounts Payable process. A key part of your role will be supporting the rollout and ongoing performance of a new automation platform. You will manage invoice issues, guide suppliers in using the portal, and work with internal teams to maintain a streamlined, low touch AP environment. Key Responsibilities Review and validate supplier invoices before entering them into the bespoke system.Resolve invoice mismatches or workflow issues by coordinating with Procurement, Finance Operations, and suppliers.Support vendors in getting set up on the bespoke portal and assist with any questions they have.Monitor automation performance, exception backlogs, and supplier portal usage, raising recurring issues when needed.Contribute ideas and feedback to help improve AP processes and enhance system efficiency. What you'll need to succeed Experience in an administrative, finance, or business support role, with the ability to manage data accurately and work to deadlines.Confident Excel skills and familiarity with business systems; exposure to ERP platforms (such as Oracle) is an advantage.A solid grounding in accounting or business fundamentals, supported by a relevant degree or equivalent qualification.Strong analytical ability with a careful, methodical approach to reviewing and reconciling information.A proactive mindset with a focus on identifying solutions and improving proceed. What you'll get in return Hybrid workingOpportunity to develop within a supportive and collaborative finance teamExposure to a wide range of accounting activitiesA role that supports professional growth and career progressionIf you are an analytical and detail driven finance professional looking to grow your career in a dynamic environment, this could be an excellent next step. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
STTT Lead Service Administrator Centre 33 believes that every young person in Cambridgeshire can fulfil their unique potential. We support and empower young people to overcome their problems through a range of free and confidential services. Hours: hours per week Duration: Permanent Salary: £32,000 £34,000 depending on experience Location: This role requires working every day from our Centre 33 hubs. Our hubs are based in Cambridge, Ely, Wisbech, Huntingdon and Peterborough. You will be based in one of our five hubs with some travel to other hubs within Cambridgeshire. Centre 33 is an ambitious and growing charity based across Cambridgeshire. We offer a range of high-quality services to young people, including information and support on a drop in basis, mental health services, counselling, housing and financial advice, sexual health support and support for young carers. The Opportunity An exciting new opportunity has arisen for a Lead Service Administrator to work within the Someone to Talk to Service Delivery team. Centre 33 is a well-respected charity based in five Hubs in Cambridgeshire and is well known for providing support to young people. Purpose Of Your Job This role is to lead a team of Service Administrators to ensure that every young person receives a high level of service and teams are well supported to deliver this service. You will understand all areas of service delivery , including but not limited to handling incoming communication and enquiries from service users and external agencies via our frontline telephone, email, WhatsApp and text streams, providing admin support during our drop in services, as well as supporting referrals, bookings and managing waiting lists for our services to be able to provide cover for all roles for absence. You will provide admin and PA support to Service Delivery Leadership Team to promote effective systems. You will work to Centre 33 s values of being young person-led, collaborative, inclusive and striving for excellence If you are looking for a positive working environment and an opportunity to contribute to our important work, then we d love to hear from you. Closing date for applications is 30th of March 2026.
Mar 13, 2026
Full time
STTT Lead Service Administrator Centre 33 believes that every young person in Cambridgeshire can fulfil their unique potential. We support and empower young people to overcome their problems through a range of free and confidential services. Hours: hours per week Duration: Permanent Salary: £32,000 £34,000 depending on experience Location: This role requires working every day from our Centre 33 hubs. Our hubs are based in Cambridge, Ely, Wisbech, Huntingdon and Peterborough. You will be based in one of our five hubs with some travel to other hubs within Cambridgeshire. Centre 33 is an ambitious and growing charity based across Cambridgeshire. We offer a range of high-quality services to young people, including information and support on a drop in basis, mental health services, counselling, housing and financial advice, sexual health support and support for young carers. The Opportunity An exciting new opportunity has arisen for a Lead Service Administrator to work within the Someone to Talk to Service Delivery team. Centre 33 is a well-respected charity based in five Hubs in Cambridgeshire and is well known for providing support to young people. Purpose Of Your Job This role is to lead a team of Service Administrators to ensure that every young person receives a high level of service and teams are well supported to deliver this service. You will understand all areas of service delivery , including but not limited to handling incoming communication and enquiries from service users and external agencies via our frontline telephone, email, WhatsApp and text streams, providing admin support during our drop in services, as well as supporting referrals, bookings and managing waiting lists for our services to be able to provide cover for all roles for absence. You will provide admin and PA support to Service Delivery Leadership Team to promote effective systems. You will work to Centre 33 s values of being young person-led, collaborative, inclusive and striving for excellence If you are looking for a positive working environment and an opportunity to contribute to our important work, then we d love to hear from you. Closing date for applications is 30th of March 2026.
STTT Service Administrator Centre 33 believes that every young person in Cambridgeshire can fulfil their unique potential. We support and empower young people to overcome their problems through a range of free and confidential services. Hours: 35 hours per week (part-time roles are 22.5 hours per week) Duration: Permanent Salary: £25,500 £28,000 depending on experience Location: This role requires working every day from our Centre 33 hubs. Our hubs are based in Cambridge, Ely, Wisbech, Huntingdon and Peterborough. You will be based in one of our five hubs with some travel to other hubs within Cambridgeshire. Centre 33 is an ambitious and growing charity based across Cambridgeshire. We offer a range of high-quality services to young people, including information and support on a drop in basis, mental health services, counselling, housing and financial advice, sexual health support and support for young carers. The Opportunity An exciting new opportunity has arisen for a Service Administrator to work within the Someone to Talk to Service Delivery team. Centre 33 is a well-respected charity based in five Hubs in Cambridgeshire and is well known for providing support to young people. Purpose of your Job You will provide a provision of full administration support to the Someone To Talk To service, including but not limited to handling incoming communication and enquiries from service users and external agencies via our frontline telephone, email, WhatsApp and text streams, providing admin support during our drop in services, as well as supporting referrals, bookings and managing waiting lists for our services. You will work to Centre 33 s values of being young person-led, collaborative, inclusive and striving for excellence. If you are looking for a positive working environment and an opportunity to contribute to our important work, then we d love to hear from you. Closing date for applications is 30th of March 2026.
Mar 13, 2026
Full time
STTT Service Administrator Centre 33 believes that every young person in Cambridgeshire can fulfil their unique potential. We support and empower young people to overcome their problems through a range of free and confidential services. Hours: 35 hours per week (part-time roles are 22.5 hours per week) Duration: Permanent Salary: £25,500 £28,000 depending on experience Location: This role requires working every day from our Centre 33 hubs. Our hubs are based in Cambridge, Ely, Wisbech, Huntingdon and Peterborough. You will be based in one of our five hubs with some travel to other hubs within Cambridgeshire. Centre 33 is an ambitious and growing charity based across Cambridgeshire. We offer a range of high-quality services to young people, including information and support on a drop in basis, mental health services, counselling, housing and financial advice, sexual health support and support for young carers. The Opportunity An exciting new opportunity has arisen for a Service Administrator to work within the Someone to Talk to Service Delivery team. Centre 33 is a well-respected charity based in five Hubs in Cambridgeshire and is well known for providing support to young people. Purpose of your Job You will provide a provision of full administration support to the Someone To Talk To service, including but not limited to handling incoming communication and enquiries from service users and external agencies via our frontline telephone, email, WhatsApp and text streams, providing admin support during our drop in services, as well as supporting referrals, bookings and managing waiting lists for our services. You will work to Centre 33 s values of being young person-led, collaborative, inclusive and striving for excellence. If you are looking for a positive working environment and an opportunity to contribute to our important work, then we d love to hear from you. Closing date for applications is 30th of March 2026.
HSE Compliance Administrator Location: Melton, UK Hiring Company: Mars, Incorporated Randstad Sourceright are recruiting on behalf of Mars, Incorporated for an HSE Compliance Administrator to join the Petcare segment at the Melton site. This role supports the Safety, Environment and Security (SES) team in maintaining administrative systems, compliance processes and reporting related to health, safety and environmental performance. The position plays a key role in ensuring that site systems, documentation and reporting align with corporate standards, legislative requirements and ethical compliance. The successful candidate will act as a functional expert for reporting systems, supporting teams with accurate data, analysis and documentation to help drive continuous improvement across the site. Key Responsibilities Administrative and System Support Provide administrative support to the Safety and Environmental Management Systems (SES) team. Maintain site safety policies, environmental management systems and procedural documentation to ensure compliance with Mars standards and legal requirements. Support Safe Systems of Work programme managers by auditing documentation and providing feedback to maintain compliance. Assist with the development and maintenance of risk assessments, Standard Operating Procedures (SOPs) and procedures. Maintain records, track completion and audit documentation in line with Mars standards. Support the continued development of site Safety Teams and collate KPI performance reports. Maintain Safety and Environmental display areas across the site. Create, maintain and update safety training materials and assessments. Incident and Reporting Management Manage the recording and data analysis of the site Near Miss database. Produce periodic reports and analyse data to identify trends and opportunities for proactive safety improvements. Collate and submit Health, Safety and Environmental KPI reports through the Enablon reporting system. Audit Support and Compliance Reporting Assist with internal Occupational Health, Safety and Environmental audits. Provide feedback on audit results and identify areas for improvement. Environmental and Utility Monitoring Consolidate and monitor site utility data including electricity, gas, water, effluent and waste. Analyse usage data and submit periodic energy KPI reports through Enablon. Data Management and Digital Systems Act as a SharePoint key user, maintaining and administering the SES SharePoint site. Provide support to site teams in the effective use of SharePoint. Support the development and improvement of administrative systems and digital processes. Assist the SES team in developing process confirmation standards within Fabriq. Candidate Profile Essential Educated to A Level standard or equivalent. ICT Level 3 qualification or equivalent. Strong analytical and data management skills. Advanced computer skills including Microsoft Word, Excel, PowerPoint and SharePoint. Strong interpersonal and communication skills. Ability to interpret and analyse data to support reporting. Logical and structured approach to problem solving and root cause analysis. Strong organisational and prioritisation skills. Preferred Experience with Power BI, Power Pivot or Power Query. Experience supporting Health, Safety or Environmental management systems.
Mar 13, 2026
Contractor
HSE Compliance Administrator Location: Melton, UK Hiring Company: Mars, Incorporated Randstad Sourceright are recruiting on behalf of Mars, Incorporated for an HSE Compliance Administrator to join the Petcare segment at the Melton site. This role supports the Safety, Environment and Security (SES) team in maintaining administrative systems, compliance processes and reporting related to health, safety and environmental performance. The position plays a key role in ensuring that site systems, documentation and reporting align with corporate standards, legislative requirements and ethical compliance. The successful candidate will act as a functional expert for reporting systems, supporting teams with accurate data, analysis and documentation to help drive continuous improvement across the site. Key Responsibilities Administrative and System Support Provide administrative support to the Safety and Environmental Management Systems (SES) team. Maintain site safety policies, environmental management systems and procedural documentation to ensure compliance with Mars standards and legal requirements. Support Safe Systems of Work programme managers by auditing documentation and providing feedback to maintain compliance. Assist with the development and maintenance of risk assessments, Standard Operating Procedures (SOPs) and procedures. Maintain records, track completion and audit documentation in line with Mars standards. Support the continued development of site Safety Teams and collate KPI performance reports. Maintain Safety and Environmental display areas across the site. Create, maintain and update safety training materials and assessments. Incident and Reporting Management Manage the recording and data analysis of the site Near Miss database. Produce periodic reports and analyse data to identify trends and opportunities for proactive safety improvements. Collate and submit Health, Safety and Environmental KPI reports through the Enablon reporting system. Audit Support and Compliance Reporting Assist with internal Occupational Health, Safety and Environmental audits. Provide feedback on audit results and identify areas for improvement. Environmental and Utility Monitoring Consolidate and monitor site utility data including electricity, gas, water, effluent and waste. Analyse usage data and submit periodic energy KPI reports through Enablon. Data Management and Digital Systems Act as a SharePoint key user, maintaining and administering the SES SharePoint site. Provide support to site teams in the effective use of SharePoint. Support the development and improvement of administrative systems and digital processes. Assist the SES team in developing process confirmation standards within Fabriq. Candidate Profile Essential Educated to A Level standard or equivalent. ICT Level 3 qualification or equivalent. Strong analytical and data management skills. Advanced computer skills including Microsoft Word, Excel, PowerPoint and SharePoint. Strong interpersonal and communication skills. Ability to interpret and analyse data to support reporting. Logical and structured approach to problem solving and root cause analysis. Strong organisational and prioritisation skills. Preferred Experience with Power BI, Power Pivot or Power Query. Experience supporting Health, Safety or Environmental management systems.
Ready to find the right role for you? Grade: 4.1 Hours: 40 hours per week, Mon - Fri Location: 1 Station Road Four Ashes Wolverhampton West Midlands WV10 7DG When you see the world as we do, you see the chance to help the world take better care of its resources and help it become a better place for everyone. As an Administrator you'll be pushing for innovative solutions to create a more sustainable future for all. We know that everyone here at Veolia can help us work alongside our communities, look after the environment, and contribute to our inclusive culture. What we can offer you; 25 days of annual leave plus bank holidays Access to our company/people's pension scheme Discounts on everything from groceries to well known retailers Access to a range of resources to support your physical, mental and financial health; so you can lean on us whenever you need to 24 hour access to a virtual GP, 365 days a year, for you and family members in your household One paid days leave every year to volunteer and support your community Ongoing training and development opportunities, allowing you to reach your full potential What you'll be doing; Manage general administration tasks to support the smooth running of transport operations at our Four Ashes facility Accurately input and maintain critical operational data across multiple systems to ensure compliance and efficiency Handle Purchase Ledger responsibilities including creating purchase orders, updating financial spreadsheets, receipting orders and resolving supplier queries in a timely manner Complete weekly payroll data entry for transport staff, ensuring accuracy and adherence to deadlines Raise customer invoices promptly and professionally resolve any billing queries to maintain positive client relationships Gather, analyze and report on Key Performance Indicator (KPI) data to support operational decision-making and continuous improvement Ensure full compliance with all Veolia policies, procedures and health & safety requirements at all times What we're looking for; Previous administration experience in a fast-paced environment, ideally within transport, logistics or operations (essential) Excellent attention to detail with high level of accuracy in data entry, financial processing and documentation Strong time management skills with ability to prioritise multiple tasks and meet strict deadlines consistently Proficient IT skills including Microsoft Office suite (Excel, Word, Outlook) and ability to learn new systems quickly Excellent written and verbal communication skills for liaising with suppliers, customers and internal stakeholders Organised, proactive approach with ability to work independently and as part of a team Experience with payroll processing and purchase ledger functions desirable but not essential What's next? Apply today, so we can make a difference for generations to come. We're proud to have been named as one of The Sunday Times Best Places to Work for three consecutive years in 2023, 2024 and 2025. This consistent recognition reflects our commitment to our people, demonstrating that Veolia is not just transforming the environment, we're also transforming what it means to have a rewarding, purposeful career. We're dedicated to supporting you throughout your application journey, offering adjustments where reasonable and appropriate. As a proud Disability Confident Employer, we will offer an interview to applicants with a disability or long-term condition who opt-in to the Disability Confident scheme, and meet the minimum criteria for our roles. We're also committed to ensuring that all applicants and colleagues receive fair treatment without discrimination on any grounds, aiming to create a diverse and inclusive workplace where everyone can thrive. If you are successful in securing a new role or promotion within the company, any offer to you may be subject to the acceptance of standardised terms and conditions. These new terms and conditions may differ from your current contract, if you have any questions about how this might affect you, please don't hesitate to contact your line manager or the HR team. Job Posting End Date: What's next? Apply today, so we can make a difference for generations to come. We're proud to have been named as one of The Sunday Times Best Places to Work for three consecutive years in 2023, 2024 and 2025. This consistent recognition reflects our commitment to our people, demonstrating that Veolia is not just transforming the environment, we're also transforming what it means to have a rewarding, purposeful career. We're dedicated to supporting you throughout your application journey, offering adjustments where reasonable and appropriate. As a proud Disability Confident Employer, we will offer an interview to applicants with a disability or long-term condition who opt-in to the Disability Confident scheme, and meet the minimum criteria for our roles. We're also committed to ensuring that all applicants and colleagues receive fair treatment without discrimination on any grounds, aiming to create a diverse and inclusive workplace where everyone can thrive.
Mar 13, 2026
Full time
Ready to find the right role for you? Grade: 4.1 Hours: 40 hours per week, Mon - Fri Location: 1 Station Road Four Ashes Wolverhampton West Midlands WV10 7DG When you see the world as we do, you see the chance to help the world take better care of its resources and help it become a better place for everyone. As an Administrator you'll be pushing for innovative solutions to create a more sustainable future for all. We know that everyone here at Veolia can help us work alongside our communities, look after the environment, and contribute to our inclusive culture. What we can offer you; 25 days of annual leave plus bank holidays Access to our company/people's pension scheme Discounts on everything from groceries to well known retailers Access to a range of resources to support your physical, mental and financial health; so you can lean on us whenever you need to 24 hour access to a virtual GP, 365 days a year, for you and family members in your household One paid days leave every year to volunteer and support your community Ongoing training and development opportunities, allowing you to reach your full potential What you'll be doing; Manage general administration tasks to support the smooth running of transport operations at our Four Ashes facility Accurately input and maintain critical operational data across multiple systems to ensure compliance and efficiency Handle Purchase Ledger responsibilities including creating purchase orders, updating financial spreadsheets, receipting orders and resolving supplier queries in a timely manner Complete weekly payroll data entry for transport staff, ensuring accuracy and adherence to deadlines Raise customer invoices promptly and professionally resolve any billing queries to maintain positive client relationships Gather, analyze and report on Key Performance Indicator (KPI) data to support operational decision-making and continuous improvement Ensure full compliance with all Veolia policies, procedures and health & safety requirements at all times What we're looking for; Previous administration experience in a fast-paced environment, ideally within transport, logistics or operations (essential) Excellent attention to detail with high level of accuracy in data entry, financial processing and documentation Strong time management skills with ability to prioritise multiple tasks and meet strict deadlines consistently Proficient IT skills including Microsoft Office suite (Excel, Word, Outlook) and ability to learn new systems quickly Excellent written and verbal communication skills for liaising with suppliers, customers and internal stakeholders Organised, proactive approach with ability to work independently and as part of a team Experience with payroll processing and purchase ledger functions desirable but not essential What's next? Apply today, so we can make a difference for generations to come. We're proud to have been named as one of The Sunday Times Best Places to Work for three consecutive years in 2023, 2024 and 2025. This consistent recognition reflects our commitment to our people, demonstrating that Veolia is not just transforming the environment, we're also transforming what it means to have a rewarding, purposeful career. We're dedicated to supporting you throughout your application journey, offering adjustments where reasonable and appropriate. As a proud Disability Confident Employer, we will offer an interview to applicants with a disability or long-term condition who opt-in to the Disability Confident scheme, and meet the minimum criteria for our roles. We're also committed to ensuring that all applicants and colleagues receive fair treatment without discrimination on any grounds, aiming to create a diverse and inclusive workplace where everyone can thrive. If you are successful in securing a new role or promotion within the company, any offer to you may be subject to the acceptance of standardised terms and conditions. These new terms and conditions may differ from your current contract, if you have any questions about how this might affect you, please don't hesitate to contact your line manager or the HR team. Job Posting End Date: What's next? Apply today, so we can make a difference for generations to come. We're proud to have been named as one of The Sunday Times Best Places to Work for three consecutive years in 2023, 2024 and 2025. This consistent recognition reflects our commitment to our people, demonstrating that Veolia is not just transforming the environment, we're also transforming what it means to have a rewarding, purposeful career. We're dedicated to supporting you throughout your application journey, offering adjustments where reasonable and appropriate. As a proud Disability Confident Employer, we will offer an interview to applicants with a disability or long-term condition who opt-in to the Disability Confident scheme, and meet the minimum criteria for our roles. We're also committed to ensuring that all applicants and colleagues receive fair treatment without discrimination on any grounds, aiming to create a diverse and inclusive workplace where everyone can thrive.
Administration Assistant (Engineering) Spire Methley Park FTC 12 months Part time 30 Hours Competitive Salary and Great Benefits Spire Methley Park has a great opportunity for a Administration Assistant to work in there busy engineering department on Job Purpose To provide efficient and effective administrative support to the Engineering department. Working Hours: 30 hours per week Monday 08.30 -4.30 Tuesday day off Wednesday 08.30-4.30 Thursday 08.30-4.30 Friday 08.30-4.30 Please only apply if you can commit to this. Overall Responsibilities Request, raise and reconcile all engineering purchase orders on SAP. Facilitate all administration processes supporting engineering services. Manage all non-bio-medical hospital assets from CMMS (Pirana) ensure they are kept up to date with regular servicing & compliance documentation. Ensure effective planning of all weekly, quarterly and annual PPM's and disseminate to hospital engineers and contractors. Manage and plan reactive work and maintain departmental electronic and manual filing systems accurately. Manage all contractors in line with HS21/HS16 Control of Contractors Policy. Manage internal and external communications such as e-mails and telephone calls as required. Daily check of presence, investigate all invoice queries and resolve in a timely manner with AP. Assist CSSD with yearly SGS audit. Prepare reports and documentation and assist with internal and external audits. Ensure cost effective management of all local service agreements with external contractors, obtain all relevant documents and complete new vendor requests via Spire links. Feedback contractor performance reviews for centrally negotiated contracts with Spire Senior FM Buyer. Ensure all hospital staff utilise Pirana system to report breakdowns and engineer requests, then prioritise request/jobs amongst engineers. Management of access door system, Issue door swipe cards to new starters, consultants and issue replacement cards. Practice and maintain a high standard of confidentiality at all times and exercise absolute discretion in the use of all patient/consultant/staff information in line with Information Governance requirements. Ensure that all information received and recorded is done so in accordance with the Data Protection Act and Spire policies. Undertake any training or development as required to acquire skills and knowledge to undertake role competently Carry out any other duty that reasonably falls within the general nature and level of responsibility of the post. Qualifications and Training and Experience - Good standard of secondary education with demonstrable literacy and numeracy skills. - Previous experience of a similar role in an office and / or customer service environment. - Competent with Excel and spreadsheet development and management. - Working knowledge of Microsoft word. Benefits: We offer employees a competitive salary as well as a comprehensive benefits package which includes but is not limited to: 35 days annual leave inclusive of bank holidays Employer and employee contributory pension with flexible retirement options 'Spire for you' reward platform - discount and cashback for over 1000 retailers Private medical insurance Life assurance Free Car park Free DBS Free Uniform Our Values We are extremely proud of our heritage in private healthcare and of our values as an organisation: Driving clinical excellence Doing the right thing Caring is our passion Keeping it simple Delivering on our promises Succeeding and celebrating together Our people are our difference; it's their dedication, warmth and pursuit of excellence that sets Spire Healthcare apart. We commit to our employees well-being through work life balance, on-going development, support and reward. Spire Healthcare is a leading independent hospital group that has been putting patients at the heart of everything we do for over 40 years. We have 39 hospitals, 10 clinics and a Specialist Cancer Care Centre across England, Wales and Scotland. Spire Healthcare are proud to be an equal opportunities employer. We celebrate diversity and are committed to creating an inclusive culture for all. Our people are our difference, it's their dedication, warmth and pursuit of excellence that sets Spire Healthcare apart. Closing date: In order to streamline our recruitment process, we reserve the right to expire vacancies prior to the advertised closing date once we have received a sufficient number of applications.
Mar 13, 2026
Full time
Administration Assistant (Engineering) Spire Methley Park FTC 12 months Part time 30 Hours Competitive Salary and Great Benefits Spire Methley Park has a great opportunity for a Administration Assistant to work in there busy engineering department on Job Purpose To provide efficient and effective administrative support to the Engineering department. Working Hours: 30 hours per week Monday 08.30 -4.30 Tuesday day off Wednesday 08.30-4.30 Thursday 08.30-4.30 Friday 08.30-4.30 Please only apply if you can commit to this. Overall Responsibilities Request, raise and reconcile all engineering purchase orders on SAP. Facilitate all administration processes supporting engineering services. Manage all non-bio-medical hospital assets from CMMS (Pirana) ensure they are kept up to date with regular servicing & compliance documentation. Ensure effective planning of all weekly, quarterly and annual PPM's and disseminate to hospital engineers and contractors. Manage and plan reactive work and maintain departmental electronic and manual filing systems accurately. Manage all contractors in line with HS21/HS16 Control of Contractors Policy. Manage internal and external communications such as e-mails and telephone calls as required. Daily check of presence, investigate all invoice queries and resolve in a timely manner with AP. Assist CSSD with yearly SGS audit. Prepare reports and documentation and assist with internal and external audits. Ensure cost effective management of all local service agreements with external contractors, obtain all relevant documents and complete new vendor requests via Spire links. Feedback contractor performance reviews for centrally negotiated contracts with Spire Senior FM Buyer. Ensure all hospital staff utilise Pirana system to report breakdowns and engineer requests, then prioritise request/jobs amongst engineers. Management of access door system, Issue door swipe cards to new starters, consultants and issue replacement cards. Practice and maintain a high standard of confidentiality at all times and exercise absolute discretion in the use of all patient/consultant/staff information in line with Information Governance requirements. Ensure that all information received and recorded is done so in accordance with the Data Protection Act and Spire policies. Undertake any training or development as required to acquire skills and knowledge to undertake role competently Carry out any other duty that reasonably falls within the general nature and level of responsibility of the post. Qualifications and Training and Experience - Good standard of secondary education with demonstrable literacy and numeracy skills. - Previous experience of a similar role in an office and / or customer service environment. - Competent with Excel and spreadsheet development and management. - Working knowledge of Microsoft word. Benefits: We offer employees a competitive salary as well as a comprehensive benefits package which includes but is not limited to: 35 days annual leave inclusive of bank holidays Employer and employee contributory pension with flexible retirement options 'Spire for you' reward platform - discount and cashback for over 1000 retailers Private medical insurance Life assurance Free Car park Free DBS Free Uniform Our Values We are extremely proud of our heritage in private healthcare and of our values as an organisation: Driving clinical excellence Doing the right thing Caring is our passion Keeping it simple Delivering on our promises Succeeding and celebrating together Our people are our difference; it's their dedication, warmth and pursuit of excellence that sets Spire Healthcare apart. We commit to our employees well-being through work life balance, on-going development, support and reward. Spire Healthcare is a leading independent hospital group that has been putting patients at the heart of everything we do for over 40 years. We have 39 hospitals, 10 clinics and a Specialist Cancer Care Centre across England, Wales and Scotland. Spire Healthcare are proud to be an equal opportunities employer. We celebrate diversity and are committed to creating an inclusive culture for all. Our people are our difference, it's their dedication, warmth and pursuit of excellence that sets Spire Healthcare apart. Closing date: In order to streamline our recruitment process, we reserve the right to expire vacancies prior to the advertised closing date once we have received a sufficient number of applications.
Role Overview - WE are seeking a proactive and detail-oriented Administrative Assistant to join our Environment, Health, and Safety (EHS) team. This is a critical role designed to stabilise day-to-day operations during a period of significant organisational transition. You will take ownership of essential administrative functions, allowing our technical specialists to focus on high-priority safety investigations and regulatory adherence. Responsibilities As many of our current processes are manual, the successful candidate will be someone who enjoys creating order, managing high-volume data entry, and providing reliable support in a fast-paced industrial environment. Key Responsibilities Operational & Safety Support: Coordinate visitor PPE and site passes; manage the inventory, distribution, and exchange of employee workwear. Data Management: Provide weekly FR1 data and monthly waste data reports; maintain and update employee contact records to ensure accurate communication channels. Financial Administration: Support budget management by raising Purchase Orders (POs) and tracking departmental spend. Logistics: Manage office space allocations and coordinate travel arrangements for new starters. Reporting: Assist in the preparation of the Operational Wing performance packs and compile documentation for submission to regulatory bodies. Training Coordination: Track and support departmental training requirements to ensure all staff meet safety and compliance standards. Team Support: Provide cover for Occupational Health (OH) administrative tasks during periods of holiday or sickness. Skill Set Essential Organizational Prowess: Ability to manage multiple tasks simultaneously without losing track of the details. Communication: Clear, professional verbal and written communication skills for interacting with visitors, new starters, and regulatory bodies. Adaptability: A "can-do" attitude toward manual processes and the ability to suggest improvements as we transition to more robust systems. Tech Savvy: Proficiency in Google Workspace (Forms, Sheets, Docs, Gmail etc.) is essential for data tracking and report generation. Reliability: High levels of attendance and punctuality are vital to ensure no gaps in daily operational support. What to Expect This role isn't just about filing papers; it's about being the supportive backbone of a team working to improve safety culture and operational excellence in Belfast. You will be stepping into a high-pressure environment where your contribution directly impacts the team's ability to meet regulatory standards and keep people safe. In addition the temporary worker will cover holidays and potential sickness demand. The above list is not exhaustive, duties may vary as operations dictate.
Mar 13, 2026
Contractor
Role Overview - WE are seeking a proactive and detail-oriented Administrative Assistant to join our Environment, Health, and Safety (EHS) team. This is a critical role designed to stabilise day-to-day operations during a period of significant organisational transition. You will take ownership of essential administrative functions, allowing our technical specialists to focus on high-priority safety investigations and regulatory adherence. Responsibilities As many of our current processes are manual, the successful candidate will be someone who enjoys creating order, managing high-volume data entry, and providing reliable support in a fast-paced industrial environment. Key Responsibilities Operational & Safety Support: Coordinate visitor PPE and site passes; manage the inventory, distribution, and exchange of employee workwear. Data Management: Provide weekly FR1 data and monthly waste data reports; maintain and update employee contact records to ensure accurate communication channels. Financial Administration: Support budget management by raising Purchase Orders (POs) and tracking departmental spend. Logistics: Manage office space allocations and coordinate travel arrangements for new starters. Reporting: Assist in the preparation of the Operational Wing performance packs and compile documentation for submission to regulatory bodies. Training Coordination: Track and support departmental training requirements to ensure all staff meet safety and compliance standards. Team Support: Provide cover for Occupational Health (OH) administrative tasks during periods of holiday or sickness. Skill Set Essential Organizational Prowess: Ability to manage multiple tasks simultaneously without losing track of the details. Communication: Clear, professional verbal and written communication skills for interacting with visitors, new starters, and regulatory bodies. Adaptability: A "can-do" attitude toward manual processes and the ability to suggest improvements as we transition to more robust systems. Tech Savvy: Proficiency in Google Workspace (Forms, Sheets, Docs, Gmail etc.) is essential for data tracking and report generation. Reliability: High levels of attendance and punctuality are vital to ensure no gaps in daily operational support. What to Expect This role isn't just about filing papers; it's about being the supportive backbone of a team working to improve safety culture and operational excellence in Belfast. You will be stepping into a high-pressure environment where your contribution directly impacts the team's ability to meet regulatory standards and keep people safe. In addition the temporary worker will cover holidays and potential sickness demand. The above list is not exhaustive, duties may vary as operations dictate.
QHSE Administrator job in Christchurch Our client based in Christchurch is a leading designer and manufacturer. With a proud history, the company has exported globally worldwide. They are currently seeking a competent and enthusiastic QHSE Administrator with experience in a fast-paced, process-driven Construction, Manufacturing, or Engineering environment. You will be reporting to the Quality, Health, Safety and Environment Manager, and this role will focus on audit administration to maintain their accreditations, and to support continuous improvement across the company. Salary and Benefits A salary of circa of DOE per annum Working Monday to Friday 8.15 am - 5.00 pm Onsite parking available Company pension Long-term career development opportunities Supportive and friendly team environment Duties and Responsibilities: Comply with all relevant Company Health, Safety, and Environmental policies Conduct internal audits relating to Quality Collate records and data relating to waste and energy management Record and facilitate the close-out of Non-Conformance Reports (NCRs) Produce accurate reports on quality, health, safety, and environmental performance Assist in the management review of company QHSE management systems, including taking meeting minutes as required Take minutes at various QHSE meetings Liaise with departments across the business to follow up on agreed actions Provide administrative support to the QHSE Manager as required Minimum Skills and Experience: Strong administrative and organisational skills Excellent attention to detail Flexible and proactive approach to taking on new tasks Excellent verbal and written communication skills Proficient in Microsoft Excel and other MS Office applications
Mar 13, 2026
Full time
QHSE Administrator job in Christchurch Our client based in Christchurch is a leading designer and manufacturer. With a proud history, the company has exported globally worldwide. They are currently seeking a competent and enthusiastic QHSE Administrator with experience in a fast-paced, process-driven Construction, Manufacturing, or Engineering environment. You will be reporting to the Quality, Health, Safety and Environment Manager, and this role will focus on audit administration to maintain their accreditations, and to support continuous improvement across the company. Salary and Benefits A salary of circa of DOE per annum Working Monday to Friday 8.15 am - 5.00 pm Onsite parking available Company pension Long-term career development opportunities Supportive and friendly team environment Duties and Responsibilities: Comply with all relevant Company Health, Safety, and Environmental policies Conduct internal audits relating to Quality Collate records and data relating to waste and energy management Record and facilitate the close-out of Non-Conformance Reports (NCRs) Produce accurate reports on quality, health, safety, and environmental performance Assist in the management review of company QHSE management systems, including taking meeting minutes as required Take minutes at various QHSE meetings Liaise with departments across the business to follow up on agreed actions Provide administrative support to the QHSE Manager as required Minimum Skills and Experience: Strong administrative and organisational skills Excellent attention to detail Flexible and proactive approach to taking on new tasks Excellent verbal and written communication skills Proficient in Microsoft Excel and other MS Office applications
Our client, a family run plant hire business are seeking a highly organised and detail-oriented HSQE Administrator to join their team. The successful candidate will be responsible for ensuring the efficient administration of all Health, Safety, Quality, and Environmental (HSQE) documentation and compliance processes. This role includes document control for company management systems, supply chain PQQ administration, ISO compliance, and the preparation of board packs. Document Control & Compliance: Maintain and update all company management systems, including online portals. Manage document control processes for ISO 9001, 14001, 27001, and 45001 compliance. Ensure document version control, accessibility, and compliance with industry standards. Maintain and update COSHH assessments, risk assessments, and method statements. Support internal and external audits by ensuring documentation is up-to-date and compliant. Supply Chain & PQQ Administration: Manage and process Pre-Qualification Questionnaires (PQQs) for internal and external supply chain partners. Ensure all supplier documentation is current, valid, and compliant with company policies. Maintain an accurate supplier database and ensure continuous compliance updates. Board Pack & Reporting Support: Prepare and distribute board packs in a timely manner for senior management meetings. Assist with compiling HSQE performance reports, trend analysis, and compliance updates. Ensure all meeting documentation is accurate and professionally presented. Success enablers: To be successful in this role you will need the following skills, behaviours, and abilities: Experience in a similar HSQE administration or document control role. Knowledge of ISO 9001, 14001, 27001, and 45001 standards and requirements. Strong understanding of COSHH and risk assessments. Proficiency in document management systems and online compliance portals. Strong attention to detail and organisational skills. Excellent written and verbal communication skills. Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook). Ability to work independently and manage multiple priorities effectively. Education & Qualifications/Experience: Proficient in Microsoft Office (Excel, Word, PowerPoint) Experience as an Administrator or similar role is essential Experience within the Construction industry desirable Must be able to work within a fast-paced environment Experience in a similar HSQE administration or document control role. Knowledge of ISO 9001, 14001, 27001, and 45001 standards and requirements. Strong understanding of COSHH and risk assessments. Proficiency in document management systems and online compliance portals. Strong attention to detail and organisational skills. Excellent written and verbal communication skills. Ability to work independently and manage multiple priorities effectively. Desirable Qualifications: IOSH qualification (or working towards). Experience in HSQE within construction, engineering, or manufacturing industries. Knowledge of GDPR compliance related to document control. Experience with online training platforms and compliance databases. Forward Assist Recruitment is operating as an employment agency. Forward Assist Recruitment is an Equal Opportunities employer; we welcome applicants from all backgrounds.
Mar 13, 2026
Full time
Our client, a family run plant hire business are seeking a highly organised and detail-oriented HSQE Administrator to join their team. The successful candidate will be responsible for ensuring the efficient administration of all Health, Safety, Quality, and Environmental (HSQE) documentation and compliance processes. This role includes document control for company management systems, supply chain PQQ administration, ISO compliance, and the preparation of board packs. Document Control & Compliance: Maintain and update all company management systems, including online portals. Manage document control processes for ISO 9001, 14001, 27001, and 45001 compliance. Ensure document version control, accessibility, and compliance with industry standards. Maintain and update COSHH assessments, risk assessments, and method statements. Support internal and external audits by ensuring documentation is up-to-date and compliant. Supply Chain & PQQ Administration: Manage and process Pre-Qualification Questionnaires (PQQs) for internal and external supply chain partners. Ensure all supplier documentation is current, valid, and compliant with company policies. Maintain an accurate supplier database and ensure continuous compliance updates. Board Pack & Reporting Support: Prepare and distribute board packs in a timely manner for senior management meetings. Assist with compiling HSQE performance reports, trend analysis, and compliance updates. Ensure all meeting documentation is accurate and professionally presented. Success enablers: To be successful in this role you will need the following skills, behaviours, and abilities: Experience in a similar HSQE administration or document control role. Knowledge of ISO 9001, 14001, 27001, and 45001 standards and requirements. Strong understanding of COSHH and risk assessments. Proficiency in document management systems and online compliance portals. Strong attention to detail and organisational skills. Excellent written and verbal communication skills. Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook). Ability to work independently and manage multiple priorities effectively. Education & Qualifications/Experience: Proficient in Microsoft Office (Excel, Word, PowerPoint) Experience as an Administrator or similar role is essential Experience within the Construction industry desirable Must be able to work within a fast-paced environment Experience in a similar HSQE administration or document control role. Knowledge of ISO 9001, 14001, 27001, and 45001 standards and requirements. Strong understanding of COSHH and risk assessments. Proficiency in document management systems and online compliance portals. Strong attention to detail and organisational skills. Excellent written and verbal communication skills. Ability to work independently and manage multiple priorities effectively. Desirable Qualifications: IOSH qualification (or working towards). Experience in HSQE within construction, engineering, or manufacturing industries. Knowledge of GDPR compliance related to document control. Experience with online training platforms and compliance databases. Forward Assist Recruitment is operating as an employment agency. Forward Assist Recruitment is an Equal Opportunities employer; we welcome applicants from all backgrounds.
Abingdon School is seeking an Estates Administrator to join the team. Location: Park Road, Abingdon, Oxfordshire, OX14 1DE Job Type: Full Time, Permanent Working Hours: 08:30 to 17:00, Monday-Friday (with a 30 minutes unpaid lunch) Salary: £30,049 per annum Closing date: Wednesday 18 March 2026 (Midday) About Us: The Foundation comprises two schools: Abingdon School and Abingdon Prep School, as well as Abingdon School Enterprises. Abingdon School is a leading independent day and boarding school with more than 1,000 pupils aged 11-18. Currently a boys school, it will become co-educational from September 2026. Abingdon Prep School is a vibrant and warm day preparatory school with around 200 pupils aged 4-13 which has been co-educational since last year. Both Schools are situated in beautiful and extensive grounds, with the senior school in the heart of Abingdon on Thames, just south of Oxford, and the Prep School located a few miles away in nearby Frilford. Estates Administrator The Role: We are looking to appoint a proactive and dedicated Estates Administrator to join our friendly team. The purpose of the role is to support the Estates Manager and Head of Operations. Our ideal candidate will be highly organised with strong interpersonal skills and a flexible approach. If you are a positive team-player with excellent organisational and administrative skills, and have the ability to manage and prioritise across a range of different tasks, we would love to hear from you. Additional hours may be required on an adhoc basis during evenings and weekends for school events. Time in Lieu (TOIL) will be accrued for these extra hours. Estates Administrator Key Responsibilities: - Coordinate communication and workflow across Estates & Operations departments - Act as the main point of contact for maintenance and portering queries - Log, allocate, and track jobs via the helpdesk system, ensuring SLA compliance - Support Planned Preventative Maintenance (PPM), reactive works, and project planning - Maintain accurate asset registers, documentation, and organised digital records - Raise and allocate work and purchase orders to in-house teams and contractors - Vet third-party contractors, maintain DBS records, and ensure safeguarding compliance - Liaise with HR to coordinate training and maintain staff absence records - Support compliance requirements, emergency rotas, and operational reporting - Assist with events, waste management, pest control, key control, signage, and holiday lets Estates Administrator You: - A good standard of education - Strong administration skills - Ability to maintain and manage communication links with a variety of stakeholders - Excellent organisational skills - Ability to prioritise and work under pressure - Strong IT skills (the Foundation uses Google software) - Excellent customer service skills - Excellent team working skills and the ability to work in a collaborative manner Estates Administrator Benefits: - You'll get 25 days off paid time off each year plus bank holidays - Up to 14.1% employer pension contribution - Abingdon Foundation Death in Service Scheme - Employee Assistance Programme - Private healthcare insurance - We may be able to offer flexible working from home - Free use of leisure facilities with discounted exercise classes - Free lunches during term time - Cycle to work scheme - Christmas closure days - Discounted school fees (eligibility criteria apply) - There are regular staff social events and opportunities to join other staff - We offer free on-site parking and bike storage for all staff - We offer a range of online and in-person courses to staff for free including first aid, mental health first aid and health and safety courses We recognise the value of a diverse and inclusive workplace and are committed to equality of opportunity for all staff and job applicants. Early applications are encouraged. We may make an appointment prior to the advertised closing or interview dates. Closing date: Wednesday 18 March 2026 (Midday) Interview date: Wednesday 25 March 2026 Abingdon is committed to safeguarding the welfare of children and young people and expects all staff to share this commitment. All appointments are subject to a satisfactory enhanced DBS check. To submit your CV for this Estates Administrator opportunity please click Apply now!
Mar 13, 2026
Full time
Abingdon School is seeking an Estates Administrator to join the team. Location: Park Road, Abingdon, Oxfordshire, OX14 1DE Job Type: Full Time, Permanent Working Hours: 08:30 to 17:00, Monday-Friday (with a 30 minutes unpaid lunch) Salary: £30,049 per annum Closing date: Wednesday 18 March 2026 (Midday) About Us: The Foundation comprises two schools: Abingdon School and Abingdon Prep School, as well as Abingdon School Enterprises. Abingdon School is a leading independent day and boarding school with more than 1,000 pupils aged 11-18. Currently a boys school, it will become co-educational from September 2026. Abingdon Prep School is a vibrant and warm day preparatory school with around 200 pupils aged 4-13 which has been co-educational since last year. Both Schools are situated in beautiful and extensive grounds, with the senior school in the heart of Abingdon on Thames, just south of Oxford, and the Prep School located a few miles away in nearby Frilford. Estates Administrator The Role: We are looking to appoint a proactive and dedicated Estates Administrator to join our friendly team. The purpose of the role is to support the Estates Manager and Head of Operations. Our ideal candidate will be highly organised with strong interpersonal skills and a flexible approach. If you are a positive team-player with excellent organisational and administrative skills, and have the ability to manage and prioritise across a range of different tasks, we would love to hear from you. Additional hours may be required on an adhoc basis during evenings and weekends for school events. Time in Lieu (TOIL) will be accrued for these extra hours. Estates Administrator Key Responsibilities: - Coordinate communication and workflow across Estates & Operations departments - Act as the main point of contact for maintenance and portering queries - Log, allocate, and track jobs via the helpdesk system, ensuring SLA compliance - Support Planned Preventative Maintenance (PPM), reactive works, and project planning - Maintain accurate asset registers, documentation, and organised digital records - Raise and allocate work and purchase orders to in-house teams and contractors - Vet third-party contractors, maintain DBS records, and ensure safeguarding compliance - Liaise with HR to coordinate training and maintain staff absence records - Support compliance requirements, emergency rotas, and operational reporting - Assist with events, waste management, pest control, key control, signage, and holiday lets Estates Administrator You: - A good standard of education - Strong administration skills - Ability to maintain and manage communication links with a variety of stakeholders - Excellent organisational skills - Ability to prioritise and work under pressure - Strong IT skills (the Foundation uses Google software) - Excellent customer service skills - Excellent team working skills and the ability to work in a collaborative manner Estates Administrator Benefits: - You'll get 25 days off paid time off each year plus bank holidays - Up to 14.1% employer pension contribution - Abingdon Foundation Death in Service Scheme - Employee Assistance Programme - Private healthcare insurance - We may be able to offer flexible working from home - Free use of leisure facilities with discounted exercise classes - Free lunches during term time - Cycle to work scheme - Christmas closure days - Discounted school fees (eligibility criteria apply) - There are regular staff social events and opportunities to join other staff - We offer free on-site parking and bike storage for all staff - We offer a range of online and in-person courses to staff for free including first aid, mental health first aid and health and safety courses We recognise the value of a diverse and inclusive workplace and are committed to equality of opportunity for all staff and job applicants. Early applications are encouraged. We may make an appointment prior to the advertised closing or interview dates. Closing date: Wednesday 18 March 2026 (Midday) Interview date: Wednesday 25 March 2026 Abingdon is committed to safeguarding the welfare of children and young people and expects all staff to share this commitment. All appointments are subject to a satisfactory enhanced DBS check. To submit your CV for this Estates Administrator opportunity please click Apply now!
Contract: 35 hours per week, 12 months fixed term contract Salary: £29,802 to £34,654 + London Weighting Allowance (LWA) £3,954 Location: Victoria, London, SW1V 1QQ Closing date: Wednesday 25th March 2026 Interview date: Tuesday 7th April 2026 Are you a proactive problem-solver who thrives in a fast-paced environment? We are recruiting for a Facilities Helpdesk Manager based in Victoria, London. This is a hybrid, fixed term role until March 2027. More about the role In this dynamic position, you will be the driving force behind our Estates and Facilities helpdesk. You'll coordinate both reactive works and planned preventative maintenance, ensuring requests are triaged effectively, urgent issues are resolved swiftly, and service disruptions are clearly communicated to all stakeholders. Day-to-day, you will line-manage and empower a team of two Facilities Administrators, fostering a positive, inclusive, and values-led culture through coaching and training. You'll also act as the crucial bridge between our clinical, retail, and rehoming site teams and our external contractors. This means identifying the right technical experts for the job, deploying them effectively, and closely monitoring their performance against agreed service levels. System management is a key component of this role. You will manage our CAFM system to log and track jobs, analyze data to identify recurring trends, and produce reports that drive better decision-making. Working closely with the Health & Safety team, your vigilance will ensure our spaces remain secure, compliant, and well-maintained while delivering excellent value for money. You will have a deep understanding of CAFM systems and how they can be used and further developed to offer a better service to our internal customers. This is a fixed term role until March 2027. It is a hybrid role with two days a week based out of Victoria pet hospital. There will also be occasional travel to other sites. About you: You are a highly organized, service-oriented professional who stays calm and communicates clearly, even when juggling competing priorities or navigating urgent situations. Taking ownership of an issue and seeing it through to resolution is second nature to you. You will have a working knowledge of CAFM or similar service management systems, and know how to get the most out of them to improve our ways of working. You are entirely comfortable diving into systems and data to spot trends, manage contractor performance, and drive continuous improvement. Building strong, professional relationships across a wide variety of teams comes easily to you, backed by a keen, proactive eye for health, safety, and compliance. Essential Qualifications, Skills, and Experience Experience of managing or coordinating a facilities helpdesk or similar service function. Working knowledge of CAFM or comparable service management systems. Experience of managing external contractors and monitoring performance against SLAs. Understanding of health and safety requirements. Experience of using data and reporting to manage workload, performance, or budgets. Ability to consistently demonstrate Blue Cross values of compassion, courage and inclusivity. Experience of supporting facilities budgets or cost tracking. Knowledge of statutory compliance and planned preventative maintenance processes. Desirable Qualifications, Skills, and Experience Experience working within a multi-site environment. Experience working within a charity, healthcare, veterinary or care related environment How to apply Click the apply button below and complete the online application process before the closing date on Wednesday 25th March 2026. We reserve the right to close this vacancy early should we receive an overwhelming response. Blue Cross benefits Our people are the most important part of delivering our purpose. If it weren t for their amazing efforts and commitment, we wouldn t be able to make the difference that we do today. In return, we want to provide you with the best working environment we can. With a wide range of perks aimed at enhancing your life both inside and outside of work, you'll thrive in a supportive and rewarding environment. Our generous benefits package includes: 38 days per year, increasing to 43 with service (including bank holidays). For part-time roles, holiday entitlement is calculated pro-rata. Pension scheme with enhanced employer contribution Life assurance Unlimited access to an employee assistance programme Programmes for physical and mental wellbeing support Free access to GP via MetLife Recognition scheme Annual volunteer days Claim for professional fees Charity worker discounts across a variety of retailers. We want you to feel valued and supported throughout your career with us. For more details on our benefits and to see how we invest in our team, visit the 'Why Work for Us' page on our website. To read more about the benefits Blue Cross has to offer, please visit the 'why work for us' page on our website.
Mar 13, 2026
Full time
Contract: 35 hours per week, 12 months fixed term contract Salary: £29,802 to £34,654 + London Weighting Allowance (LWA) £3,954 Location: Victoria, London, SW1V 1QQ Closing date: Wednesday 25th March 2026 Interview date: Tuesday 7th April 2026 Are you a proactive problem-solver who thrives in a fast-paced environment? We are recruiting for a Facilities Helpdesk Manager based in Victoria, London. This is a hybrid, fixed term role until March 2027. More about the role In this dynamic position, you will be the driving force behind our Estates and Facilities helpdesk. You'll coordinate both reactive works and planned preventative maintenance, ensuring requests are triaged effectively, urgent issues are resolved swiftly, and service disruptions are clearly communicated to all stakeholders. Day-to-day, you will line-manage and empower a team of two Facilities Administrators, fostering a positive, inclusive, and values-led culture through coaching and training. You'll also act as the crucial bridge between our clinical, retail, and rehoming site teams and our external contractors. This means identifying the right technical experts for the job, deploying them effectively, and closely monitoring their performance against agreed service levels. System management is a key component of this role. You will manage our CAFM system to log and track jobs, analyze data to identify recurring trends, and produce reports that drive better decision-making. Working closely with the Health & Safety team, your vigilance will ensure our spaces remain secure, compliant, and well-maintained while delivering excellent value for money. You will have a deep understanding of CAFM systems and how they can be used and further developed to offer a better service to our internal customers. This is a fixed term role until March 2027. It is a hybrid role with two days a week based out of Victoria pet hospital. There will also be occasional travel to other sites. About you: You are a highly organized, service-oriented professional who stays calm and communicates clearly, even when juggling competing priorities or navigating urgent situations. Taking ownership of an issue and seeing it through to resolution is second nature to you. You will have a working knowledge of CAFM or similar service management systems, and know how to get the most out of them to improve our ways of working. You are entirely comfortable diving into systems and data to spot trends, manage contractor performance, and drive continuous improvement. Building strong, professional relationships across a wide variety of teams comes easily to you, backed by a keen, proactive eye for health, safety, and compliance. Essential Qualifications, Skills, and Experience Experience of managing or coordinating a facilities helpdesk or similar service function. Working knowledge of CAFM or comparable service management systems. Experience of managing external contractors and monitoring performance against SLAs. Understanding of health and safety requirements. Experience of using data and reporting to manage workload, performance, or budgets. Ability to consistently demonstrate Blue Cross values of compassion, courage and inclusivity. Experience of supporting facilities budgets or cost tracking. Knowledge of statutory compliance and planned preventative maintenance processes. Desirable Qualifications, Skills, and Experience Experience working within a multi-site environment. Experience working within a charity, healthcare, veterinary or care related environment How to apply Click the apply button below and complete the online application process before the closing date on Wednesday 25th March 2026. We reserve the right to close this vacancy early should we receive an overwhelming response. Blue Cross benefits Our people are the most important part of delivering our purpose. If it weren t for their amazing efforts and commitment, we wouldn t be able to make the difference that we do today. In return, we want to provide you with the best working environment we can. With a wide range of perks aimed at enhancing your life both inside and outside of work, you'll thrive in a supportive and rewarding environment. Our generous benefits package includes: 38 days per year, increasing to 43 with service (including bank holidays). For part-time roles, holiday entitlement is calculated pro-rata. Pension scheme with enhanced employer contribution Life assurance Unlimited access to an employee assistance programme Programmes for physical and mental wellbeing support Free access to GP via MetLife Recognition scheme Annual volunteer days Claim for professional fees Charity worker discounts across a variety of retailers. We want you to feel valued and supported throughout your career with us. For more details on our benefits and to see how we invest in our team, visit the 'Why Work for Us' page on our website. To read more about the benefits Blue Cross has to offer, please visit the 'why work for us' page on our website.
Receptionist / HR Administrator Location: Rhyl Salary: £26,000 per annum Vacancy Type: Permanent, Full Time Procare Wales Limited are currently recruiting a Reception/HR Administrator to work within our office in Rhyl. Here at ProCare Wales, we are proud to deliver the highest quality of care to the people we support. Our Vision is to support people to live their best lives through delivery of high-quality active support. Our commitment to this is evidenced by our outstanding reputation over the last 20 years achieved by ensuring the people we support are at the centre of all that we do. Our Values are to Put People First, Work as a Team and Be Transparent. We are proud to say these are Our Values and that they are lived out by every member of the ProCare team. The role of Receptionist / HR Administrator is fundamental to the Organisation achieving its vision by providing effective and efficient processes within day-to-day operations. To provide a welcoming, professional front-of-house service while delivering efficient HR administrative support. The role is key in ensuring smooth day-to-day operations, compliance with care sector regulations, and positive experiences for residents, families, staff, and visitors. The ideal candidate will: Have previous experience in an administrative or receptionist role Strong organisational and time-management skills Excellent communication and interpersonal skills Good IT skills (Microsoft Office, email, databases) Ability to handle confidential information with discretion Commitment to safeguarding and equality Compassionate and respectful approach Reliable, flexible, and proactive Team-oriented with a willingness to support others As an employer we offer a unique comprehensive package of benefits to employees. This includes: Life Insurance, Critical Illness Cover, Children s Cover, Virtual GP and Prescription service, Dental and Optical costs, Consultants / Specialist s fees, Physiotherapy, Discounted Gym Membership, Retail Discount Scheme and Health and Stress Related helpline, Sickness Bonus Scheme and Bike2Work Scheme, Additional Holidays, Staff Referral Scheme To Apply If you feel you are a suitable candidate and would like to work for Procare Wales, please do not hesitate to apply.
Mar 12, 2026
Full time
Receptionist / HR Administrator Location: Rhyl Salary: £26,000 per annum Vacancy Type: Permanent, Full Time Procare Wales Limited are currently recruiting a Reception/HR Administrator to work within our office in Rhyl. Here at ProCare Wales, we are proud to deliver the highest quality of care to the people we support. Our Vision is to support people to live their best lives through delivery of high-quality active support. Our commitment to this is evidenced by our outstanding reputation over the last 20 years achieved by ensuring the people we support are at the centre of all that we do. Our Values are to Put People First, Work as a Team and Be Transparent. We are proud to say these are Our Values and that they are lived out by every member of the ProCare team. The role of Receptionist / HR Administrator is fundamental to the Organisation achieving its vision by providing effective and efficient processes within day-to-day operations. To provide a welcoming, professional front-of-house service while delivering efficient HR administrative support. The role is key in ensuring smooth day-to-day operations, compliance with care sector regulations, and positive experiences for residents, families, staff, and visitors. The ideal candidate will: Have previous experience in an administrative or receptionist role Strong organisational and time-management skills Excellent communication and interpersonal skills Good IT skills (Microsoft Office, email, databases) Ability to handle confidential information with discretion Commitment to safeguarding and equality Compassionate and respectful approach Reliable, flexible, and proactive Team-oriented with a willingness to support others As an employer we offer a unique comprehensive package of benefits to employees. This includes: Life Insurance, Critical Illness Cover, Children s Cover, Virtual GP and Prescription service, Dental and Optical costs, Consultants / Specialist s fees, Physiotherapy, Discounted Gym Membership, Retail Discount Scheme and Health and Stress Related helpline, Sickness Bonus Scheme and Bike2Work Scheme, Additional Holidays, Staff Referral Scheme To Apply If you feel you are a suitable candidate and would like to work for Procare Wales, please do not hesitate to apply.
Contract Administrator Location: Redditch Salary: £16,220 £18,220 per annum Part Time Contract Administrator required. The successful candidate will have a good personality and not be afraid of working under pressure, 24hours per week, days/hours to be negotiated. NO AGENCIES Duties to include: Ordering materials / subcontractors in a timely manner Booking appointments for surveys / works to be carried out, to include lettering and mail merge / telephone communications General office typing and administrative duties Interaction/communication with customers Development/improvement of internal systems to assist in the smooth running of contracts Update software including creating new jobs/booking them in/assigning to engineers and control the status updates on the system. Liaison with and reporting to relevant parties with the weekly updates of jobs completed / issues. Monitor progress of jobs and advise CM/PM accordingly Liaise with other departments as required Benefits include: Company clothing (Shirts / Blouses) Enrolment to company pension scheme up to 5% of earnings Discount membership to South Staffs Leisure facilities Annual discretionary bonus scheme Free Mental Health Support Holiday loyalty scheme Orton Group is an Equal Opportunity Employer. Orton does not discriminate on the basis of race, religion, colour, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need. To Apply If you feel you are a suitable candidate and would like to work for Orton Group, please don t hesitate to apply.
Mar 12, 2026
Full time
Contract Administrator Location: Redditch Salary: £16,220 £18,220 per annum Part Time Contract Administrator required. The successful candidate will have a good personality and not be afraid of working under pressure, 24hours per week, days/hours to be negotiated. NO AGENCIES Duties to include: Ordering materials / subcontractors in a timely manner Booking appointments for surveys / works to be carried out, to include lettering and mail merge / telephone communications General office typing and administrative duties Interaction/communication with customers Development/improvement of internal systems to assist in the smooth running of contracts Update software including creating new jobs/booking them in/assigning to engineers and control the status updates on the system. Liaison with and reporting to relevant parties with the weekly updates of jobs completed / issues. Monitor progress of jobs and advise CM/PM accordingly Liaise with other departments as required Benefits include: Company clothing (Shirts / Blouses) Enrolment to company pension scheme up to 5% of earnings Discount membership to South Staffs Leisure facilities Annual discretionary bonus scheme Free Mental Health Support Holiday loyalty scheme Orton Group is an Equal Opportunity Employer. Orton does not discriminate on the basis of race, religion, colour, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need. To Apply If you feel you are a suitable candidate and would like to work for Orton Group, please don t hesitate to apply.
Front Office Administrator Immediate start following completion of pre-employment checks Edgbaston, Birmingham Actual Salary: £22,969 per annum (please note this salary is based on 41 weeks plus 6.6 weeks paid holiday) Hours: 8am 4pm, Monday to Friday (37.5 hrs per week), This position is term time plus 6 weeks The Role We are looking to appoint an Administrator with strong customer service skills and a welcoming and professional manner to join the Front Office team at Hallfield School. The successful candidate should have experience of both working as a receptionist and administrator, dealing with members of the public. Experience of working in a school would be advantageous, however relevant experience working in a similar setting where confidentiality, professionalism and warmth are required would be equally suitable. As the first point of contact for parents, pupils and visitors, exceptional communication and an approachable and helpful manner are required, as is an understanding of the importance of discretion and confidentiality. In this busy and varied role, you will need to demonstrate flexibility and a calm manner as you respond to enquiries via telephone, email and face to face, welcoming all visitors and assisting pupils and colleagues. This role is equally weighted between customer service and administration as you will be providing daily administration support to departments across the School, under the direction of the Head Master s PA. The role would suit an organised and accurate administrator, proficient in Microsoft Office Word and Excel. Some of the key responsibilities of a Front Office Administrator include, but are not limited to: As the first point of contact for the school, welcoming visitors and responding to telephone and email enquiries in a professional, helpful and positive manner. To welcome and assist pupils coming in to the Front Office and escort late pupils to locations as required. To communicate with parents regarding all aspects of school life, receiving and passing on information, between parents and teachers. To check and maintain daily class registers on the management information system, calling parents to ascertain reasons for pupils absence. To provide administrative support to the Senior Leadership Team, in particular the Deputy Head in the following areas: Arranging meetings and diary management as required After Care; Holiday Club and After School Clubs. To monitor the school email account, responding to enquiries or forwarding messages to the correct recipient as required. To assist with preparations for and assist with school events including Open Days and Speech Day. To maintain and update school information, records and management information systems. To receive deliveries and manage all incoming and outgoing mail. To assist with the production of school communications including parent mail, school notices and posters. The School Hallfield School is a flourishing co-educational independent day school in the leafy outskirts of Edgbaston. Founded in 1879, Hallfield School offers a stimulating and challenging curriculum for youngsters to enable them to grow, develop and learn in a happy, secure and purposeful environment. We welcome children from three months to thirteen years old to a top-class education within our stunning 22-acre site where success is showcased in the classroom, on the sports fields and in the school hall every single day. The Person The key skills, experience and qualities required to be a Front Office Administrator: A confident, experienced Administrator with general reception and administration experience gained within a customer focussed environment, ideally within a similar setting Effective verbal and written communication skills Ability to establish and maintain good professional relationships with pupils, parents and colleagues Excellent organisational and prioritising skills Good literacy and numeracy skills Competent in the use of Microsoft Office, including Outlook, Word and Excel Strong team player with a flexible and supportive approach and solution focussed attitude. Ability to work independently as required, showing initiative but equally identifying when to escalate a matter Ability to work in a calm and efficient manner even under pressure Demonstrates a polite, professional, approachable and positive manner Able to demonstrate an understanding the importance of confidentiality and data protection Familiarity with a school management information system (MIS) would be advantageous Current paediatric First Aid Certificate or willingness to undertake. What the School will offer: Salary sacrifice group pension scheme Death in service benefit (4 x annual salary) Free parking. 50% staff fee discount for staff children attending the school Salary Sacrifice Cycle to Work, Home & Tech, and Gym Schemes available. Long service recognition. Employee Assistance Programme (EAP) and other wellbeing initiatives including counselling services and on site Mental Health Champions Professional development opportunities with supportive CPD policy. Free lunch options for staff during term time Safeguarding & Child Protection Hallfield School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All posts are subject to rigorous pre-employment checks, to ensure the suitability to work with children. These checks include full references and an online check for all shortlisted candidates prior to an interview. This position is exempt from the Rehabilitation of Offenders Act 1974 and all subsequent amends. Successful candidates will also be subjected to an enhanced Disclosure and Barring Service (DBS) certificate and including barred list check. In addition, further checks will be carried out to verify identity, qualification, fitness to work and right to work in the UK. Any other relevant checks with statutory bodies will also be undertaken. In addition to the job description and person specification for the position, please ensure you read the school s Safeguarding & Child Protection and Safer Recruitment policies Equal Opportunities We are committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships. To Apply: If you feel you have the required skills and experience to join Hallfield School as the Front Office Administrator, then please click the apply now button to find out more. Closing Date: Tuesday 7th April 2026 (10am) We reserve the right to close the position early if we receive a high level of applications
Mar 12, 2026
Contractor
Front Office Administrator Immediate start following completion of pre-employment checks Edgbaston, Birmingham Actual Salary: £22,969 per annum (please note this salary is based on 41 weeks plus 6.6 weeks paid holiday) Hours: 8am 4pm, Monday to Friday (37.5 hrs per week), This position is term time plus 6 weeks The Role We are looking to appoint an Administrator with strong customer service skills and a welcoming and professional manner to join the Front Office team at Hallfield School. The successful candidate should have experience of both working as a receptionist and administrator, dealing with members of the public. Experience of working in a school would be advantageous, however relevant experience working in a similar setting where confidentiality, professionalism and warmth are required would be equally suitable. As the first point of contact for parents, pupils and visitors, exceptional communication and an approachable and helpful manner are required, as is an understanding of the importance of discretion and confidentiality. In this busy and varied role, you will need to demonstrate flexibility and a calm manner as you respond to enquiries via telephone, email and face to face, welcoming all visitors and assisting pupils and colleagues. This role is equally weighted between customer service and administration as you will be providing daily administration support to departments across the School, under the direction of the Head Master s PA. The role would suit an organised and accurate administrator, proficient in Microsoft Office Word and Excel. Some of the key responsibilities of a Front Office Administrator include, but are not limited to: As the first point of contact for the school, welcoming visitors and responding to telephone and email enquiries in a professional, helpful and positive manner. To welcome and assist pupils coming in to the Front Office and escort late pupils to locations as required. To communicate with parents regarding all aspects of school life, receiving and passing on information, between parents and teachers. To check and maintain daily class registers on the management information system, calling parents to ascertain reasons for pupils absence. To provide administrative support to the Senior Leadership Team, in particular the Deputy Head in the following areas: Arranging meetings and diary management as required After Care; Holiday Club and After School Clubs. To monitor the school email account, responding to enquiries or forwarding messages to the correct recipient as required. To assist with preparations for and assist with school events including Open Days and Speech Day. To maintain and update school information, records and management information systems. To receive deliveries and manage all incoming and outgoing mail. To assist with the production of school communications including parent mail, school notices and posters. The School Hallfield School is a flourishing co-educational independent day school in the leafy outskirts of Edgbaston. Founded in 1879, Hallfield School offers a stimulating and challenging curriculum for youngsters to enable them to grow, develop and learn in a happy, secure and purposeful environment. We welcome children from three months to thirteen years old to a top-class education within our stunning 22-acre site where success is showcased in the classroom, on the sports fields and in the school hall every single day. The Person The key skills, experience and qualities required to be a Front Office Administrator: A confident, experienced Administrator with general reception and administration experience gained within a customer focussed environment, ideally within a similar setting Effective verbal and written communication skills Ability to establish and maintain good professional relationships with pupils, parents and colleagues Excellent organisational and prioritising skills Good literacy and numeracy skills Competent in the use of Microsoft Office, including Outlook, Word and Excel Strong team player with a flexible and supportive approach and solution focussed attitude. Ability to work independently as required, showing initiative but equally identifying when to escalate a matter Ability to work in a calm and efficient manner even under pressure Demonstrates a polite, professional, approachable and positive manner Able to demonstrate an understanding the importance of confidentiality and data protection Familiarity with a school management information system (MIS) would be advantageous Current paediatric First Aid Certificate or willingness to undertake. What the School will offer: Salary sacrifice group pension scheme Death in service benefit (4 x annual salary) Free parking. 50% staff fee discount for staff children attending the school Salary Sacrifice Cycle to Work, Home & Tech, and Gym Schemes available. Long service recognition. Employee Assistance Programme (EAP) and other wellbeing initiatives including counselling services and on site Mental Health Champions Professional development opportunities with supportive CPD policy. Free lunch options for staff during term time Safeguarding & Child Protection Hallfield School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All posts are subject to rigorous pre-employment checks, to ensure the suitability to work with children. These checks include full references and an online check for all shortlisted candidates prior to an interview. This position is exempt from the Rehabilitation of Offenders Act 1974 and all subsequent amends. Successful candidates will also be subjected to an enhanced Disclosure and Barring Service (DBS) certificate and including barred list check. In addition, further checks will be carried out to verify identity, qualification, fitness to work and right to work in the UK. Any other relevant checks with statutory bodies will also be undertaken. In addition to the job description and person specification for the position, please ensure you read the school s Safeguarding & Child Protection and Safer Recruitment policies Equal Opportunities We are committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships. To Apply: If you feel you have the required skills and experience to join Hallfield School as the Front Office Administrator, then please click the apply now button to find out more. Closing Date: Tuesday 7th April 2026 (10am) We reserve the right to close the position early if we receive a high level of applications
Our client, a leading business based on the outskirts of Oxford, is currently seeking to appoint a professional Senior Administrator to provide effective and efficient support to their team. This is a fantastic opportunity for an experienced Administrator looking to further their career. The successful applicant will be rewarded with extensive benefits, hybrid working, a very competitive salary, career progression, and the opportunity to gain further knowledge. Key Duties & Responsibilities Include: Provide high-quality administrative support to ensure efficient operations, including document production, stationery and supply ordering, scanning, filing, and travel coordination Prepare and review documentation using Microsoft Office, ensuring compliance with templates, brand guidelines, and client requirements Organise meetings, prepare agendas and minutes, track actions, manage diaries and room bookings, and arrange refreshments as required Maintain accurate records in line with company protocols, supporting central teams with vetting, supply chain processes, audits, financial administration (invoices, purchase orders, timesheets, expenses), and database management Handle incoming calls, shared mailboxes, and reception support as needed Maintain CRM data accuracy and assist with marketing campaigns, networking, and client events Skills & Experience Required: Proven administrative experience, ideally gained within the construction industry or similar Excellent IT skills, including proficiency in Microsoft packages The ability to prioritise workloads and work to deadlines A positive, team-focused attitude and willingness to take initiative Excellent communication skills, with the ability to build and maintain business relationships Confident, positive, and determined nature Strong accuracy and attention to detail GCSE passes at grades C or above in Maths and English (or the equivalent) Core Benefits (Subject to eligibility) : 25 days holiday entitlement plus bank holiday with long service recognition and festive shut down Flexible and remote working Opportunities for personal and professional growth Health cash plan scheme Health & Mental Wellness Programs Cycle to work scheme Great office team building events
Mar 12, 2026
Full time
Our client, a leading business based on the outskirts of Oxford, is currently seeking to appoint a professional Senior Administrator to provide effective and efficient support to their team. This is a fantastic opportunity for an experienced Administrator looking to further their career. The successful applicant will be rewarded with extensive benefits, hybrid working, a very competitive salary, career progression, and the opportunity to gain further knowledge. Key Duties & Responsibilities Include: Provide high-quality administrative support to ensure efficient operations, including document production, stationery and supply ordering, scanning, filing, and travel coordination Prepare and review documentation using Microsoft Office, ensuring compliance with templates, brand guidelines, and client requirements Organise meetings, prepare agendas and minutes, track actions, manage diaries and room bookings, and arrange refreshments as required Maintain accurate records in line with company protocols, supporting central teams with vetting, supply chain processes, audits, financial administration (invoices, purchase orders, timesheets, expenses), and database management Handle incoming calls, shared mailboxes, and reception support as needed Maintain CRM data accuracy and assist with marketing campaigns, networking, and client events Skills & Experience Required: Proven administrative experience, ideally gained within the construction industry or similar Excellent IT skills, including proficiency in Microsoft packages The ability to prioritise workloads and work to deadlines A positive, team-focused attitude and willingness to take initiative Excellent communication skills, with the ability to build and maintain business relationships Confident, positive, and determined nature Strong accuracy and attention to detail GCSE passes at grades C or above in Maths and English (or the equivalent) Core Benefits (Subject to eligibility) : 25 days holiday entitlement plus bank holiday with long service recognition and festive shut down Flexible and remote working Opportunities for personal and professional growth Health cash plan scheme Health & Mental Wellness Programs Cycle to work scheme Great office team building events
