We're actively recruiting for an experienced Administrator to join our clients busy team on a permanent basis. Ideal candidates will have a water hygiene/legionella/water treatment background. This role is key to ensuring smooth operations through accurate financial reporting, effective scheduling and professional client liaison. In this varied role, responsibilities include: Prepare cost reports, budgets and track project expenditure Process invoices and purchase orders with accuracy Maintain financial records and liaise with the finance team Schedule engineers and subcontractors for planned works Allocate resources and track job progress against deadlines Communicate schedules and requirements to engineers and clients Create and maintain job cards and project documentation Assign work orders and monitor completion status Ensure job sheets are returned for invoicing and compliance Handle incoming calls and client/supplier enquiries Maintain filing systems and prepare reports/contracts Provide general support to project managers and operations Maintain RAMS, safety records and compliance documentation Keep certifications and training records up to date Requirements: Proven experience in administration/project coordination Strong financial reporting and data entry skills Excellent organisational and communication abilities Proficiency in Microsoft Office and project management software Working hours: Monday to Friday 08:00 - 16:30 An immediate start is available for the successful Administrator.
Feb 05, 2026
Full time
We're actively recruiting for an experienced Administrator to join our clients busy team on a permanent basis. Ideal candidates will have a water hygiene/legionella/water treatment background. This role is key to ensuring smooth operations through accurate financial reporting, effective scheduling and professional client liaison. In this varied role, responsibilities include: Prepare cost reports, budgets and track project expenditure Process invoices and purchase orders with accuracy Maintain financial records and liaise with the finance team Schedule engineers and subcontractors for planned works Allocate resources and track job progress against deadlines Communicate schedules and requirements to engineers and clients Create and maintain job cards and project documentation Assign work orders and monitor completion status Ensure job sheets are returned for invoicing and compliance Handle incoming calls and client/supplier enquiries Maintain filing systems and prepare reports/contracts Provide general support to project managers and operations Maintain RAMS, safety records and compliance documentation Keep certifications and training records up to date Requirements: Proven experience in administration/project coordination Strong financial reporting and data entry skills Excellent organisational and communication abilities Proficiency in Microsoft Office and project management software Working hours: Monday to Friday 08:00 - 16:30 An immediate start is available for the successful Administrator.
We're actively recruiting for an experienced Administration Assistant/Administrator to join our clients busy team on a permanent basis. This role is key to ensuring smooth operations through accurate financial reporting, effective scheduling and professional client liaison. In this varied role, responsibilities include: Prepare cost reports, budgets and track project expenditure Process invoices and purchase orders with accuracy Maintain financial records and liaise with the finance team Schedule engineers and subcontractors for planned works Allocate resources and track job progress against deadlines Communicate schedules and requirements to engineers and clients Create and maintain job cards and project documentation Assign work orders and monitor completion status Ensure job sheets are returned for invoicing and compliance Handle incoming calls and client/supplier enquiries Maintain filing systems and prepare reports/contracts Provide general support to project managers and operations Maintain RAMS, safety records and compliance documentation Keep certifications and training records up to date Requirements: Proven experience in administration/project coordination Strong financial reporting and data entry skills Excellent organisational and communication abilities Proficiency in Microsoft Office and project management software Working hours: Monday to Friday 08:00 - 16:30 An immediate start is available for the successful Administrator.
Feb 05, 2026
Full time
We're actively recruiting for an experienced Administration Assistant/Administrator to join our clients busy team on a permanent basis. This role is key to ensuring smooth operations through accurate financial reporting, effective scheduling and professional client liaison. In this varied role, responsibilities include: Prepare cost reports, budgets and track project expenditure Process invoices and purchase orders with accuracy Maintain financial records and liaise with the finance team Schedule engineers and subcontractors for planned works Allocate resources and track job progress against deadlines Communicate schedules and requirements to engineers and clients Create and maintain job cards and project documentation Assign work orders and monitor completion status Ensure job sheets are returned for invoicing and compliance Handle incoming calls and client/supplier enquiries Maintain filing systems and prepare reports/contracts Provide general support to project managers and operations Maintain RAMS, safety records and compliance documentation Keep certifications and training records up to date Requirements: Proven experience in administration/project coordination Strong financial reporting and data entry skills Excellent organisational and communication abilities Proficiency in Microsoft Office and project management software Working hours: Monday to Friday 08:00 - 16:30 An immediate start is available for the successful Administrator.
We are delighted to be recruiting for our Facilities Management client based in the Heathrow area for a Contract Support Administrator. The role is 3 days in the office (one day at the client site in W1) and 2 days working from home. Your role will be to provide high quality, professional administrative support to the business. To work alongside the Operations and Finance Support teams to maintain administrative systems, ensuring compliance with legislation and company procedures. Main Duties & Responsibilities: Take responsibility for Compliance and Reactive job administration duties for assigned Buildings. Daily monitoring of PPM completion in line with the PPM planners, and to ensure SLAs and KPIs are met. Produce, weekly and Monthly reports on any outstanding PPM's Statutory and Non-Statutory. Plan engineer's PPM jobs, booking engineers onto site by liaising with Customers and assign on IBMS. Assign specialist subcontractors and provide confirmation of their attendance to site. Ensure the relevant statutory certificates are received, checked for accuracy and the customers systems are updated and document loaded, and processes followed. Responsible for liaising with the Sub-Contractors to ensure their PPMs are completed by due dates and the certification is received within SLA. Ensure RAMS are provided for attendance to site. Issue annual purchase orders to the Sub-Contractors for specialist PPMs. Ensure annual Subcontract Insurance Policy, Health & Safety/Environmental Policies are updated annually (Jan to Dec) Review Subcontract Periodical Planners for accuracy and amend where necessary. Annually rollover the Periodical contracts and agree sub-contractor costs for the year with Contract Manager. Work closely with the customer to achieve KPI levels on compliance. Liaise with the Contract Managers and Engineers to ensure any issues are resolved and we are compliant. Deal with any failures on the certificates ensuring remedial works are arranged and quotes obtained to resolve the issues. Monitor the Shared e-mails and system to ensure all reactive calls are responded to and attended within the SLA. Raise new reactive calls through the portal in accordance with SLA's Manage out of hours call out issues and ensure completion of job and relay updates to customers and Contract Manager Ensure Portals are updated in a timely manner providing updates on the jobs until completion Keep the customer updated on all reactive calls until completion Ensure customer satisfaction is high and internal dashboards are utilised Attend weekly and monthly customer meetings when required with the Contract Manager and to ensure all jobs are being completed efficiently. Prepare Quotations in line with SLA agreement for breakdowns/ Extra works and Projects via Contact Suppliers for quotations Place Orders to Suppliers/Subcontractors for PPM activity/Breakdowns/Extra works and Project works Prepare Monthly Report in line with the Contract Requirements Manage Works In progress (WIP) in a timely manner and liaise with Finance team Liaise with Engineering teams on the contract providing supporting detail for Site Log Book completion Person Specification: Essential Experience of working in an FM administration environment Have a good understanding and experience of finance and WIP management Worked in a fast-paced team with the ability to remain calm under pressure Outstanding communication skills both internal and external The ability to effectively prioritise your workload and build relationships with key stakeholders. Excellent attention to detail and ability to follow process A proactive/can do attitude to work The ability to work on own initiative and take full ownership of role Hours are Monday to Friday 8am - 6pm with an hour for lunch Salary 34000pa If you are looking for an administration role within the facilities management arena then apply now!
Feb 04, 2026
Full time
We are delighted to be recruiting for our Facilities Management client based in the Heathrow area for a Contract Support Administrator. The role is 3 days in the office (one day at the client site in W1) and 2 days working from home. Your role will be to provide high quality, professional administrative support to the business. To work alongside the Operations and Finance Support teams to maintain administrative systems, ensuring compliance with legislation and company procedures. Main Duties & Responsibilities: Take responsibility for Compliance and Reactive job administration duties for assigned Buildings. Daily monitoring of PPM completion in line with the PPM planners, and to ensure SLAs and KPIs are met. Produce, weekly and Monthly reports on any outstanding PPM's Statutory and Non-Statutory. Plan engineer's PPM jobs, booking engineers onto site by liaising with Customers and assign on IBMS. Assign specialist subcontractors and provide confirmation of their attendance to site. Ensure the relevant statutory certificates are received, checked for accuracy and the customers systems are updated and document loaded, and processes followed. Responsible for liaising with the Sub-Contractors to ensure their PPMs are completed by due dates and the certification is received within SLA. Ensure RAMS are provided for attendance to site. Issue annual purchase orders to the Sub-Contractors for specialist PPMs. Ensure annual Subcontract Insurance Policy, Health & Safety/Environmental Policies are updated annually (Jan to Dec) Review Subcontract Periodical Planners for accuracy and amend where necessary. Annually rollover the Periodical contracts and agree sub-contractor costs for the year with Contract Manager. Work closely with the customer to achieve KPI levels on compliance. Liaise with the Contract Managers and Engineers to ensure any issues are resolved and we are compliant. Deal with any failures on the certificates ensuring remedial works are arranged and quotes obtained to resolve the issues. Monitor the Shared e-mails and system to ensure all reactive calls are responded to and attended within the SLA. Raise new reactive calls through the portal in accordance with SLA's Manage out of hours call out issues and ensure completion of job and relay updates to customers and Contract Manager Ensure Portals are updated in a timely manner providing updates on the jobs until completion Keep the customer updated on all reactive calls until completion Ensure customer satisfaction is high and internal dashboards are utilised Attend weekly and monthly customer meetings when required with the Contract Manager and to ensure all jobs are being completed efficiently. Prepare Quotations in line with SLA agreement for breakdowns/ Extra works and Projects via Contact Suppliers for quotations Place Orders to Suppliers/Subcontractors for PPM activity/Breakdowns/Extra works and Project works Prepare Monthly Report in line with the Contract Requirements Manage Works In progress (WIP) in a timely manner and liaise with Finance team Liaise with Engineering teams on the contract providing supporting detail for Site Log Book completion Person Specification: Essential Experience of working in an FM administration environment Have a good understanding and experience of finance and WIP management Worked in a fast-paced team with the ability to remain calm under pressure Outstanding communication skills both internal and external The ability to effectively prioritise your workload and build relationships with key stakeholders. Excellent attention to detail and ability to follow process A proactive/can do attitude to work The ability to work on own initiative and take full ownership of role Hours are Monday to Friday 8am - 6pm with an hour for lunch Salary 34000pa If you are looking for an administration role within the facilities management arena then apply now!
We are excited to offer a fantastic opportunity for a Claims Advisor Apprentice to join our Sheffield Local Authority account based in Sheffield. Starting Salary: 24,293.00 (Subject to review) Location : Olive Grove Depot, Olive Grove Road, Sheffield, S2 3GE Working hours per week : Monday - Friday 09:00-17:30. 37.5hr/week Start date : September 2026 Apprenticeship Link : Business administrator / Skills England As part of your apprenticeship, you will be enrolled onto the Business Administrator Level 2 programme, which will take approximately 21 months to complete. You will be fully supported by our partnered college through 1-2-1 guidance, e-learning materials and technical experts on hand throughout your apprenticeship journey. Join our vibrant and inclusive community in Sheffield Local Authority, working on diverse projects that make a real, positive impact across the UK. The contract has transformed 75% of the city's roads within its first five years-improving them from some of the worst in the country to among the best. We continue to maintain this infrastructure to the improved standards. We are improving and maintaining 1,180 miles of road, 2,050 miles of pavement, 68,000 streetlights, 36,000 highway trees, 28,000 street signs, 72,000 drainage gullies, 480 traffic signals, 18,000 items of street furniture, 2.9 million sqm of grass verges and over 600 bridges and highway structures. What you will do: As a Claims Apprentice, you will play a vital role in supporting the day-to-day operations of the claims function. This entry-level role provides hands-on experience in managing insurance claims, liaising with internal and external stakeholders, and contributing to accurate reporting and claims resolution. You will gain exposure to a wide range of claim types and develop strong foundations in claims handling, investigation and financial processes. Your responsibilities will include: Monitoring internal dashboards and the Claims Portal for new claim notifications. Creating and maintaining accurate claim records within the claims database. Liaising with claimants to ensure all required documentation is received and complete. Updating claims data to support accurate reporting, reserving and analysis. Recording claims with the Department for Work and Pensions (DWP) and verifying certificate validity. Attending accident locations to gather evidence, including photographs and measurements Using the Confirm system to investigate claims against the business, as well as property damage claims pursued by the business. Collaborating with operational teams to obtain supporting information and documentation. Communicating with utility companies, insurers, third-party representatives and claimants. Assisting the Claims Manager with administrative and investigative tasks. Working with the Finance team to facilitate settlements, including payment requisitions. What you will bring: GCSE English and Maths, grade A-C / 9-4. Full UK driving license. Strong attention to detail and organisational skills. Excellent written and verbal communication abilities. Ability to manage multiple tasks and prioritise effectively. Proficient in Microsoft Office and comfortable working with databases. Applicants must be at least 18 years of age to be eligible for consideration, due to the nature of the work associated with this account. Please note that successful applicants must undergo random drug and alcohol testing in line with our commitment to a safe and compliant working environment. Shortlisting will be based on submitted certificates, predicted grades or achieved qualifications. If you have issues uploading documents, please contact our People Services team. Why join Amey? At Amey, we work on long-term, stable contracts, allowing you to plan a long-term career with us. We have been awarded Platinum status by Investors in People, underscoring our commitment to supporting our people across every part of our organisation. Whether you are starting your career, returning to the workplace or bringing professional experience, there is a place for you here. Our benefits are designed to help you thrive at work and in your home life. You will have the flexibility to choose benefits and development opportunities that are best for you. Remuneration: Competitive annual salary with potential yearly reviews to ensure you're rewarded for your contributions. Career Growth : First-class mentoring and a structured learning and development programme to support your professional and personal development. Training Opportunities : Fully funded leadership programmes and comprehensive training tailored to your growth. Holidays : 24 days' annual leave plus bank holidays, with the option to buy more. Pension: Generous scheme with additional contributions from Amey. Flexible Working: Hybrid, part-time and flexible work patterns open for discussion to support work-life balance. Flexible Benefits : Customise your benefits such as insurance, Cycle2Work, and discounted gym membership. Exclusive Discounts: Access to an online portal with discounts from major retailers and healthcare providers. Giving Back: Two Social Impact Days each year for volunteering and fundraising. Family-Friendly Policies: Support for new parents and those with caring responsibilities. Affinity Networks: Join networks that connect, support and inspire diverse communities within Amey. About Amey We are a leading provider of full life-cycle engineering, operations and decarbonisation solutions for transport infrastructure and complex facilities. Our purpose is to deliver sustainable infrastructure solutions that enhance life and protect our shared future. Every day, our teams across the UK and internationally shape some of the most complex environments that will impact generations to come. Find out more at (url removed) Application Guidance and Diversity & Inclusion At Amey, we continuously evolve our ways of working to reflect the diverse needs and backgrounds of our employees. We welcome applications from all suitably qualified candidates, regardless of race, gender, disability, religion/belief, sexual orientation or age. We believe everyone deserves an opportunity to shine. As a Disability Confident Leader, we guarantee applicants with a disability an interview if they meet the minimum requirements for the role. Please contact our recruitment team at removed) to discuss any access needs, reasonable adjustments or additional support required during the recruitment process. Apply today We may close this vacancy early if we receive sufficient applications. Please apply as soon as possible. Inspiring Impact Together
Feb 04, 2026
Full time
We are excited to offer a fantastic opportunity for a Claims Advisor Apprentice to join our Sheffield Local Authority account based in Sheffield. Starting Salary: 24,293.00 (Subject to review) Location : Olive Grove Depot, Olive Grove Road, Sheffield, S2 3GE Working hours per week : Monday - Friday 09:00-17:30. 37.5hr/week Start date : September 2026 Apprenticeship Link : Business administrator / Skills England As part of your apprenticeship, you will be enrolled onto the Business Administrator Level 2 programme, which will take approximately 21 months to complete. You will be fully supported by our partnered college through 1-2-1 guidance, e-learning materials and technical experts on hand throughout your apprenticeship journey. Join our vibrant and inclusive community in Sheffield Local Authority, working on diverse projects that make a real, positive impact across the UK. The contract has transformed 75% of the city's roads within its first five years-improving them from some of the worst in the country to among the best. We continue to maintain this infrastructure to the improved standards. We are improving and maintaining 1,180 miles of road, 2,050 miles of pavement, 68,000 streetlights, 36,000 highway trees, 28,000 street signs, 72,000 drainage gullies, 480 traffic signals, 18,000 items of street furniture, 2.9 million sqm of grass verges and over 600 bridges and highway structures. What you will do: As a Claims Apprentice, you will play a vital role in supporting the day-to-day operations of the claims function. This entry-level role provides hands-on experience in managing insurance claims, liaising with internal and external stakeholders, and contributing to accurate reporting and claims resolution. You will gain exposure to a wide range of claim types and develop strong foundations in claims handling, investigation and financial processes. Your responsibilities will include: Monitoring internal dashboards and the Claims Portal for new claim notifications. Creating and maintaining accurate claim records within the claims database. Liaising with claimants to ensure all required documentation is received and complete. Updating claims data to support accurate reporting, reserving and analysis. Recording claims with the Department for Work and Pensions (DWP) and verifying certificate validity. Attending accident locations to gather evidence, including photographs and measurements Using the Confirm system to investigate claims against the business, as well as property damage claims pursued by the business. Collaborating with operational teams to obtain supporting information and documentation. Communicating with utility companies, insurers, third-party representatives and claimants. Assisting the Claims Manager with administrative and investigative tasks. Working with the Finance team to facilitate settlements, including payment requisitions. What you will bring: GCSE English and Maths, grade A-C / 9-4. Full UK driving license. Strong attention to detail and organisational skills. Excellent written and verbal communication abilities. Ability to manage multiple tasks and prioritise effectively. Proficient in Microsoft Office and comfortable working with databases. Applicants must be at least 18 years of age to be eligible for consideration, due to the nature of the work associated with this account. Please note that successful applicants must undergo random drug and alcohol testing in line with our commitment to a safe and compliant working environment. Shortlisting will be based on submitted certificates, predicted grades or achieved qualifications. If you have issues uploading documents, please contact our People Services team. Why join Amey? At Amey, we work on long-term, stable contracts, allowing you to plan a long-term career with us. We have been awarded Platinum status by Investors in People, underscoring our commitment to supporting our people across every part of our organisation. Whether you are starting your career, returning to the workplace or bringing professional experience, there is a place for you here. Our benefits are designed to help you thrive at work and in your home life. You will have the flexibility to choose benefits and development opportunities that are best for you. Remuneration: Competitive annual salary with potential yearly reviews to ensure you're rewarded for your contributions. Career Growth : First-class mentoring and a structured learning and development programme to support your professional and personal development. Training Opportunities : Fully funded leadership programmes and comprehensive training tailored to your growth. Holidays : 24 days' annual leave plus bank holidays, with the option to buy more. Pension: Generous scheme with additional contributions from Amey. Flexible Working: Hybrid, part-time and flexible work patterns open for discussion to support work-life balance. Flexible Benefits : Customise your benefits such as insurance, Cycle2Work, and discounted gym membership. Exclusive Discounts: Access to an online portal with discounts from major retailers and healthcare providers. Giving Back: Two Social Impact Days each year for volunteering and fundraising. Family-Friendly Policies: Support for new parents and those with caring responsibilities. Affinity Networks: Join networks that connect, support and inspire diverse communities within Amey. About Amey We are a leading provider of full life-cycle engineering, operations and decarbonisation solutions for transport infrastructure and complex facilities. Our purpose is to deliver sustainable infrastructure solutions that enhance life and protect our shared future. Every day, our teams across the UK and internationally shape some of the most complex environments that will impact generations to come. Find out more at (url removed) Application Guidance and Diversity & Inclusion At Amey, we continuously evolve our ways of working to reflect the diverse needs and backgrounds of our employees. We welcome applications from all suitably qualified candidates, regardless of race, gender, disability, religion/belief, sexual orientation or age. We believe everyone deserves an opportunity to shine. As a Disability Confident Leader, we guarantee applicants with a disability an interview if they meet the minimum requirements for the role. Please contact our recruitment team at removed) to discuss any access needs, reasonable adjustments or additional support required during the recruitment process. Apply today We may close this vacancy early if we receive sufficient applications. Please apply as soon as possible. Inspiring Impact Together
We're looking for a proactive Contracts Administrator to join our client's dynamic team. As Contract Administrator, you will play a vital role in ensuring the smooth operation of our client's contracts and customer service processes. You will be responsible for managing project requisitions, processing purchase orders, administering contracts and entering critical data into their system with accuracy and efficiency. Contracts Administrator - Key Responsibilities - Admin, Project, Manufacturing, Engineering, Customer Service Working with sales to review and process project requisitions. Process and manage purchasing orders, ensuring timely and accurate delivery. Enter and update data in the contract management system. Maintain accurate records and ensure compliance with internal procedures and policies. Coordinate with suppliers, internal teams, and stakeholders to expedite orders and resolve any order or delivery issues. Assist with inventory management and stock control to optimize supply chain efficiency. Customer Administrator - The ideal candidate will have/be - Admin, Project, Manufacturing, Engineering, Customer Service Strong Administrator - experience of inputting contracts, requisitions and purchase orders on to system Strong attention to detail - a 'right first time' mentality Good Communicator - Strong communication and interpersonal skills with the ability to work with internal stakeholders (Project Managers, Quality, Finance etc) and external suppliers / subcontractors Flexible & able to use own initiative - Ability to meet the day-to-day requirements, ask questions when needed but also use own initiative to find solutions, as well as multitask and meet deadlines in a fast-paced environment. A proactive approach to problem-solving and continuous improvement. Proficiency in MS Office, especially Excel; experience with supply chain software is a plus. Why Join? Competitive salary and a fantastic benefits package (bound, enhanced pension). Opportunity to grow and develop in a supportive, team-oriented environment. Engage in a variety of tasks and projects that will enhance your contract knowledge. If you have a passion for administration and have the skills to support efficient operations, we would love to hear from you. Apply today!
Feb 04, 2026
Full time
We're looking for a proactive Contracts Administrator to join our client's dynamic team. As Contract Administrator, you will play a vital role in ensuring the smooth operation of our client's contracts and customer service processes. You will be responsible for managing project requisitions, processing purchase orders, administering contracts and entering critical data into their system with accuracy and efficiency. Contracts Administrator - Key Responsibilities - Admin, Project, Manufacturing, Engineering, Customer Service Working with sales to review and process project requisitions. Process and manage purchasing orders, ensuring timely and accurate delivery. Enter and update data in the contract management system. Maintain accurate records and ensure compliance with internal procedures and policies. Coordinate with suppliers, internal teams, and stakeholders to expedite orders and resolve any order or delivery issues. Assist with inventory management and stock control to optimize supply chain efficiency. Customer Administrator - The ideal candidate will have/be - Admin, Project, Manufacturing, Engineering, Customer Service Strong Administrator - experience of inputting contracts, requisitions and purchase orders on to system Strong attention to detail - a 'right first time' mentality Good Communicator - Strong communication and interpersonal skills with the ability to work with internal stakeholders (Project Managers, Quality, Finance etc) and external suppliers / subcontractors Flexible & able to use own initiative - Ability to meet the day-to-day requirements, ask questions when needed but also use own initiative to find solutions, as well as multitask and meet deadlines in a fast-paced environment. A proactive approach to problem-solving and continuous improvement. Proficiency in MS Office, especially Excel; experience with supply chain software is a plus. Why Join? Competitive salary and a fantastic benefits package (bound, enhanced pension). Opportunity to grow and develop in a supportive, team-oriented environment. Engage in a variety of tasks and projects that will enhance your contract knowledge. If you have a passion for administration and have the skills to support efficient operations, we would love to hear from you. Apply today!
Senior Salesforce System Administrator Overview We are looking for a Senior Salesforce System Administrator to lead the management and optimisation of a Salesforce-based Funding Platform. This role focuses on improving system performance, data quality and reporting, while providing expert support across Salesforce applications including CRM, Funding, Contracts and Funding Finance. You will act as the senior lead for funding data reporting and monitoring, working closely with technical colleagues and stakeholders to ensure the platform continues to meet organisational needs. Role and Responsibilities Lead the administration and enhancement of Salesforce applications, with a focus on funding functionality Capture and prioritise user requirements, translating them into system improvements and new features Collaborate with the Technical Lead to develop robust system architecture and agreed data models for reliable reporting Configure users, roles, profiles, permissions and security settings Customise objects, fields, page layouts, workflows and validation rules Develop and maintain reports, dashboards and ad-hoc analysis, ensuring high-quality funding data Lead data audits and cleansing to improve data accuracy Manage Salesforce-related projects and contribute to the platform roadmap Support and train users, create guidance, and resolve system issues Stay up to date with Salesforce releases and emerging capabilities Essential Skills and Experience Salesforce Administrator Certification Strong experience administering Salesforce, including Service Cloud and Lightning Experience Proven ability to translate user needs into effective technical solutions Strong data management, reporting and dashboarding experience Experience delivering projects and working across multiple stakeholders Excellent communication and relationship-building skills Experience delivering training and producing clear, user-friendly documentation Desirable: Experience with Salesforce integrations, APIs, Apex or Lightning Components Knowledge of data migration tools and funding or grant-giving processes Package: Circa 65,000 - 68,000 Excellent benefits package 15% Pension contributions Hybrid x3 onsite London
Feb 02, 2026
Full time
Senior Salesforce System Administrator Overview We are looking for a Senior Salesforce System Administrator to lead the management and optimisation of a Salesforce-based Funding Platform. This role focuses on improving system performance, data quality and reporting, while providing expert support across Salesforce applications including CRM, Funding, Contracts and Funding Finance. You will act as the senior lead for funding data reporting and monitoring, working closely with technical colleagues and stakeholders to ensure the platform continues to meet organisational needs. Role and Responsibilities Lead the administration and enhancement of Salesforce applications, with a focus on funding functionality Capture and prioritise user requirements, translating them into system improvements and new features Collaborate with the Technical Lead to develop robust system architecture and agreed data models for reliable reporting Configure users, roles, profiles, permissions and security settings Customise objects, fields, page layouts, workflows and validation rules Develop and maintain reports, dashboards and ad-hoc analysis, ensuring high-quality funding data Lead data audits and cleansing to improve data accuracy Manage Salesforce-related projects and contribute to the platform roadmap Support and train users, create guidance, and resolve system issues Stay up to date with Salesforce releases and emerging capabilities Essential Skills and Experience Salesforce Administrator Certification Strong experience administering Salesforce, including Service Cloud and Lightning Experience Proven ability to translate user needs into effective technical solutions Strong data management, reporting and dashboarding experience Experience delivering projects and working across multiple stakeholders Excellent communication and relationship-building skills Experience delivering training and producing clear, user-friendly documentation Desirable: Experience with Salesforce integrations, APIs, Apex or Lightning Components Knowledge of data migration tools and funding or grant-giving processes Package: Circa 65,000 - 68,000 Excellent benefits package 15% Pension contributions Hybrid x3 onsite London
Project/Finance Administrator Your new company Hays are recruiting for a temporary project finance administrator. This role is for 6 months and based in Manchester City centre within the engineering sector, for a growing technical and project team. The role provides administrative and financial coordination across project lifecycle activities and involves regular interaction with internal finance staff, project managers, clients, vendors, and subcontractors. This position suits a detail oriented candidate with strong organisational skills, flexibility, and the ability to manage priorities. Your new role Provide project finance administration and support to Project Managers. Set up projects by extracting relevant information from client contracts or proposals and accurately entering data into the accounting system (e.g., contract values, budgets, scope, fee types, payment terms). Verify or update project rate schedules and ensure mark ups and invoice templates align with contract requirements. Review employee expense reports in a timely manner. Assist with electronic time-sheet administration. Support billing cycles by generating pre-bills, facilitating edits, finalising invoices, and submitting invoices in line with contractual instructions. Track accounts receivable and accounts payable for project needs. Assess project revenue by identifying variances, updating budgets, and making necessary transactional adjustments according to monthly closing schedules. Generate project financial reports as required. Assist with accounts payable processes, including vendor onboarding, PO creation, invoice processing, reconciliations, supplier queries, and reporting. Support debtor management through email and telephone follow up Provide ad hoc administrative support to project teams and finance functions as needed. What you'll need to succeed Minimum 2 years of project or finance administration experience in a professional services environment, such as engineering or environmental sectors. Accurate data entry capabilities. Ability to operate effectively in a fast paced, deadline driven environment while managing multiple concurrent tasks. What you'll get in return This role is for a minimum of 6 months, paying up to £33,000. Immediate starting role. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. #
Feb 01, 2026
Full time
Project/Finance Administrator Your new company Hays are recruiting for a temporary project finance administrator. This role is for 6 months and based in Manchester City centre within the engineering sector, for a growing technical and project team. The role provides administrative and financial coordination across project lifecycle activities and involves regular interaction with internal finance staff, project managers, clients, vendors, and subcontractors. This position suits a detail oriented candidate with strong organisational skills, flexibility, and the ability to manage priorities. Your new role Provide project finance administration and support to Project Managers. Set up projects by extracting relevant information from client contracts or proposals and accurately entering data into the accounting system (e.g., contract values, budgets, scope, fee types, payment terms). Verify or update project rate schedules and ensure mark ups and invoice templates align with contract requirements. Review employee expense reports in a timely manner. Assist with electronic time-sheet administration. Support billing cycles by generating pre-bills, facilitating edits, finalising invoices, and submitting invoices in line with contractual instructions. Track accounts receivable and accounts payable for project needs. Assess project revenue by identifying variances, updating budgets, and making necessary transactional adjustments according to monthly closing schedules. Generate project financial reports as required. Assist with accounts payable processes, including vendor onboarding, PO creation, invoice processing, reconciliations, supplier queries, and reporting. Support debtor management through email and telephone follow up Provide ad hoc administrative support to project teams and finance functions as needed. What you'll need to succeed Minimum 2 years of project or finance administration experience in a professional services environment, such as engineering or environmental sectors. Accurate data entry capabilities. Ability to operate effectively in a fast paced, deadline driven environment while managing multiple concurrent tasks. What you'll get in return This role is for a minimum of 6 months, paying up to £33,000. Immediate starting role. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. #
Service Contracts Administrator Location: Borehamwood Job Type: Full-time, Mon-Thurs, 9am-5.30pm, Fri 9am-4.30pm (37.5) Salary: £28,000-£33,000 (STE) Our client is seeking a dynamic and highly organised Service Contracts Administrator to join our growing Service Division. This key client-facing role is central to the management, delivery, and renewal of our service contracts, offering clear potential to develop into a broader service contracts coordination and management position. Day-to-day of the role: Take ownership of the day-to-day administration and coordination of our service contract portfolio. Act as the primary point of contact for customers with service contracts. Manage service contract records, documentation, and annual renewals. Coordinate contracted service activities with Service Engineers and Project Engineers, including support on larger and more complex plant. Plan and track contracted service visits to ensure contractual obligations are met. Manage service orders and support service administration processes. Liaise with Finance, Field Service, Projects, and Commercial teams. Provide cover for the Service Desk and support the wider Service Administration function. Required Skills & Qualifications: Strong administration experience, ideally within service, engineering, or technical sectors. Excellent written and verbal communication skills. Ability to manage multiple contracts, priorities, and deadlines. Confidence dealing directly with customers and engineers. Strong IT skills, including proficiency in Microsoft Outlook, Word, and Excel. Experience using CRM or service management systems; Salesforce experience would be a strong advantage. Experience with service contracts, planned maintenance, or service coordination is beneficial, but drive, ownership, and the desire to develop the role are equally important. Benefits: A central role within a busy and growing Service Division. Exposure to major industrial clients and technically complex service activities. The opportunity to shape and develop a service contracts function. Long-term career development potential within service operations and contract management. Support from an experienced, technically strong team within an established international group. To apply for the Service Contracts Administrator position, please submit your CV
Jan 31, 2026
Full time
Service Contracts Administrator Location: Borehamwood Job Type: Full-time, Mon-Thurs, 9am-5.30pm, Fri 9am-4.30pm (37.5) Salary: £28,000-£33,000 (STE) Our client is seeking a dynamic and highly organised Service Contracts Administrator to join our growing Service Division. This key client-facing role is central to the management, delivery, and renewal of our service contracts, offering clear potential to develop into a broader service contracts coordination and management position. Day-to-day of the role: Take ownership of the day-to-day administration and coordination of our service contract portfolio. Act as the primary point of contact for customers with service contracts. Manage service contract records, documentation, and annual renewals. Coordinate contracted service activities with Service Engineers and Project Engineers, including support on larger and more complex plant. Plan and track contracted service visits to ensure contractual obligations are met. Manage service orders and support service administration processes. Liaise with Finance, Field Service, Projects, and Commercial teams. Provide cover for the Service Desk and support the wider Service Administration function. Required Skills & Qualifications: Strong administration experience, ideally within service, engineering, or technical sectors. Excellent written and verbal communication skills. Ability to manage multiple contracts, priorities, and deadlines. Confidence dealing directly with customers and engineers. Strong IT skills, including proficiency in Microsoft Outlook, Word, and Excel. Experience using CRM or service management systems; Salesforce experience would be a strong advantage. Experience with service contracts, planned maintenance, or service coordination is beneficial, but drive, ownership, and the desire to develop the role are equally important. Benefits: A central role within a busy and growing Service Division. Exposure to major industrial clients and technically complex service activities. The opportunity to shape and develop a service contracts function. Long-term career development potential within service operations and contract management. Support from an experienced, technically strong team within an established international group. To apply for the Service Contracts Administrator position, please submit your CV
Job Title: Commercial Analyst Location: London - Hybrid Salary: £28,000 - £35,000 depending on experience Job Type: Full-time, Permanent Elevate Everywhere Ltd is one of the UK's market leaders in delivering centralised community energy projects. As a result of our continuing success, we are experiencing rapid and extensive growth in all business sectors; as such we have an exceptional opportunity for a Commercial Analyst / Finance Contract Admin based in the London area. We are looking for a proactive person with strong commercial and financial understanding and with a good eye for detail. Someone who is motivated and hardworking, a team player with excellent communication skills. You'll need to be a good problem solver and keen to develop new and improve existing systems and processes. This is a pivotal supporting role who will be in charge of key financial processes from quotation to financial completion with regular interaction across internal teams and external partners. About you Formal qualifications in Quantity Surveying, accountancy or similar technical training and/or experience in similar roles would be valued and looked for in this role Strong commercial and financial understanding Excellent Excel knowledge and skills (PivotTables, VLOOKUPs) Ability to communicate with all levels of staff and management, including direct contact with our clients Understanding of data privacy standards Be diligent and accurate in your work Be adaptable and able to develop your skills in line with the company's development Proven Experience Ability to use own initiative Key Responsibilities Cost Control Monitor job costs and expenditures, track variations, and assist in the preparation of job costing Identify cost-saving opportunities Reviewing costs against estimated budgets Suppliers Management Identify cost-saving opportunities Liaise with new potential suppliers, manage existing accounts Reconcile collection notes against purchase orders Ensure that billable material/parts are invoiced upon job completion to facilitate stock monitoring Assist Managers with job costing and quotations Maintain accurate filing Valuations/Invoicing Actively Identify completed jobs ready to be financially closed to be costed and added to the batch Update Clients portal based on information/evidence required upon financial completion of jobs Reconcile Clients portals against Internal Systems Actively track/ check purchase orders to allocate costs accordingly Engage with the clients and internal team when fees have been remeasured or rejected to facilitate gathering of missing evidence Assist in the evaluation and preparation of claims, as well as participate in dispute resolution processes, such as negotiations and mediation Admin Maintain accurate filing. Ensuring all Admin duties are kept up to date. The Package - Competitive salary (depending upon experience) - The working week will be 37.5 hours - Full Time, permanent role - Company Pension Scheme - Sickness insurance - Death in Service - 24 Days not including bank holidays After successful completion of probation: - CPD opportunities - Private Health Insurance - Third party Mortgage advice Please click the APPLY button to send your CV and Cover Letter for this role. Candidates with the relevant experience or job titles of: Contracts Administrator, Finance Administrator, Cost Analysis, Finance Admin Trainee Project Surveyor, Project Quantity Surveyor, Quantity Surveyor, Project QS, Estimator, Trainee Quantity Surveyor, Assistant Quantity Surveyor, Trainee QS, Project Estimator, Project Finance Controller, Project Controller, Financial Controller, Assistant QS will also be considered for this role.
Oct 07, 2025
Full time
Job Title: Commercial Analyst Location: London - Hybrid Salary: £28,000 - £35,000 depending on experience Job Type: Full-time, Permanent Elevate Everywhere Ltd is one of the UK's market leaders in delivering centralised community energy projects. As a result of our continuing success, we are experiencing rapid and extensive growth in all business sectors; as such we have an exceptional opportunity for a Commercial Analyst / Finance Contract Admin based in the London area. We are looking for a proactive person with strong commercial and financial understanding and with a good eye for detail. Someone who is motivated and hardworking, a team player with excellent communication skills. You'll need to be a good problem solver and keen to develop new and improve existing systems and processes. This is a pivotal supporting role who will be in charge of key financial processes from quotation to financial completion with regular interaction across internal teams and external partners. About you Formal qualifications in Quantity Surveying, accountancy or similar technical training and/or experience in similar roles would be valued and looked for in this role Strong commercial and financial understanding Excellent Excel knowledge and skills (PivotTables, VLOOKUPs) Ability to communicate with all levels of staff and management, including direct contact with our clients Understanding of data privacy standards Be diligent and accurate in your work Be adaptable and able to develop your skills in line with the company's development Proven Experience Ability to use own initiative Key Responsibilities Cost Control Monitor job costs and expenditures, track variations, and assist in the preparation of job costing Identify cost-saving opportunities Reviewing costs against estimated budgets Suppliers Management Identify cost-saving opportunities Liaise with new potential suppliers, manage existing accounts Reconcile collection notes against purchase orders Ensure that billable material/parts are invoiced upon job completion to facilitate stock monitoring Assist Managers with job costing and quotations Maintain accurate filing Valuations/Invoicing Actively Identify completed jobs ready to be financially closed to be costed and added to the batch Update Clients portal based on information/evidence required upon financial completion of jobs Reconcile Clients portals against Internal Systems Actively track/ check purchase orders to allocate costs accordingly Engage with the clients and internal team when fees have been remeasured or rejected to facilitate gathering of missing evidence Assist in the evaluation and preparation of claims, as well as participate in dispute resolution processes, such as negotiations and mediation Admin Maintain accurate filing. Ensuring all Admin duties are kept up to date. The Package - Competitive salary (depending upon experience) - The working week will be 37.5 hours - Full Time, permanent role - Company Pension Scheme - Sickness insurance - Death in Service - 24 Days not including bank holidays After successful completion of probation: - CPD opportunities - Private Health Insurance - Third party Mortgage advice Please click the APPLY button to send your CV and Cover Letter for this role. Candidates with the relevant experience or job titles of: Contracts Administrator, Finance Administrator, Cost Analysis, Finance Admin Trainee Project Surveyor, Project Quantity Surveyor, Quantity Surveyor, Project QS, Estimator, Trainee Quantity Surveyor, Assistant Quantity Surveyor, Trainee QS, Project Estimator, Project Finance Controller, Project Controller, Financial Controller, Assistant QS will also be considered for this role.
Company overview Our client is an established construction and M&E contracting business, operating for over 20 years across the Midlands. They deliver commercial, industrial, education and housing sector projects, offering turnkey services and in-house Mechanical & Electrical expertise. Role Summary The Office Administrator will provide comprehensive administrative support to the contract manager, project managers, managing directors and wider team. The role ensures smooth operational processes within the office, contributes to project coordination, document control, communication, and helps maintain efficiency across departments. This is a fully office-based role. Experience in construction or a related field is desirable but not essential. Key Responsibilities Manage general office duties: answering phones, greeting visitors, managing mail and deliveries. Handle incoming/outgoing correspondence (email, post, fax), ensuring timely and accurate distribution. Maintain and organise physical and electronic filing systems; ensure documents (contracts, project documentation, drawings, invoices, permits, health & safety documents) are correctly stored, version controlled, and accessible. Prepare, format and proofread documents, reports, presentations and spreadsheets. Assist with scheduling: maintain calendars, arrange meetings, prepare agendas and take minutes. Co-ordinate with internal departments (site teams, procurement, accounts, health & safety, estimating) to ensure smooth information flow. Support procurement/logistics: raising purchase orders, tracking orders, liaising with suppliers, monitoring deliveries. Assist with project administration: updating trackers, monitoring deadlines, preparing project documentation (contracts, variations, change orders). Support health & safety compliance in the office by maintaining records and documentation. Provide ad-hoc administrative support to senior management. Essential Strong organisational skills; ability to manage multiple tasks and priorities. Good written and verbal communication skills. Excellent attention to detail. Proficient in Microsoft Office suite (Word, Excel, Outlook, PowerPoint). Ability to work well under pressure and meet deadlines. Reliable, punctual, self-motivated and able to work both independently and as part of a team. Flexible attitude; willingness to adapt to changing demands. Desirable Previous experience within construction or engineering. Basic understanding of health & safety procedures in construction. Experience handling invoicing / liaising with finance departments.
Oct 07, 2025
Full time
Company overview Our client is an established construction and M&E contracting business, operating for over 20 years across the Midlands. They deliver commercial, industrial, education and housing sector projects, offering turnkey services and in-house Mechanical & Electrical expertise. Role Summary The Office Administrator will provide comprehensive administrative support to the contract manager, project managers, managing directors and wider team. The role ensures smooth operational processes within the office, contributes to project coordination, document control, communication, and helps maintain efficiency across departments. This is a fully office-based role. Experience in construction or a related field is desirable but not essential. Key Responsibilities Manage general office duties: answering phones, greeting visitors, managing mail and deliveries. Handle incoming/outgoing correspondence (email, post, fax), ensuring timely and accurate distribution. Maintain and organise physical and electronic filing systems; ensure documents (contracts, project documentation, drawings, invoices, permits, health & safety documents) are correctly stored, version controlled, and accessible. Prepare, format and proofread documents, reports, presentations and spreadsheets. Assist with scheduling: maintain calendars, arrange meetings, prepare agendas and take minutes. Co-ordinate with internal departments (site teams, procurement, accounts, health & safety, estimating) to ensure smooth information flow. Support procurement/logistics: raising purchase orders, tracking orders, liaising with suppliers, monitoring deliveries. Assist with project administration: updating trackers, monitoring deadlines, preparing project documentation (contracts, variations, change orders). Support health & safety compliance in the office by maintaining records and documentation. Provide ad-hoc administrative support to senior management. Essential Strong organisational skills; ability to manage multiple tasks and priorities. Good written and verbal communication skills. Excellent attention to detail. Proficient in Microsoft Office suite (Word, Excel, Outlook, PowerPoint). Ability to work well under pressure and meet deadlines. Reliable, punctual, self-motivated and able to work both independently and as part of a team. Flexible attitude; willingness to adapt to changing demands. Desirable Previous experience within construction or engineering. Basic understanding of health & safety procedures in construction. Experience handling invoicing / liaising with finance departments.
Who we are in a nutshell. At BES Group, we pride ourselves on being the leading end to end risk management solutions provider in the UK and Ireland. That means it's our job to help keep our customers assets' legally compliant, operational and, above all else, safe. We're able to achieve this with a team of only the very best, most talented people. Our infrastructure division is crucial to the safety of key civil infrastructure across the UK and beyond. Our specialist team are experts not only in completing the most thorough inspections on critical structures such as railway bridges, but also in accessing some of the most challenging locations. From abseiling to diving, the skills and expertise of our team is impressive, meaning we can support our customers, no matter what. To be considered for this role you will live in a commutable distance to our Manchester Office. What will you be doing? As a Commercial Contracts Administrator for BES Infrastructure, you will be responsible for the day-to-day administration of commercial contracts. You will: Work alongside the Commercial teams to provide administrative support for various contracts for existing rail and non-rail clients. Assist the commercial team with analysing large volumes of data and providing substantiation to support reimbursable costs. Support with the preparation of applications for payments, forecasting and other commercial reporting. Manage the invoicing process including raising POs, providing the copy of invoices to our clients, raising sales invoices for works undertaken and resolving any queries. Ensure a robust process is followed, to enhance cost control across the various projects, and resolve commercial queries as they arise for internal and external customers. As part of our team, you will get: A starting salary from £28,000 depending on experience Company Pension Scheme Annual salary review 24 days annual leave rising to 25 days after 4 years' service plus 8 bank holidays An extra day's holiday to take on Christmas Eve each year Access to our buy holiday scheme Opportunity for flexible working Electric Vehicle salary sacrifice scheme Discounts and savings via our employee benefits portal Health and wellbeing support via our Employee Assistance Programme Companywide volunteering scheme Guaranteed fundraising support for your chosen charity To join our team, you will need: Proficiency in Microsoft Office (particularly Word and Excel). Previous experience in commercial administration, project support or finance administration. Familiarity with contract frameworks in engineering, construction, or infrastructure. Excellent attention to detail with the ability to spot errors or inconsistencies. Degree in Quantity Surveying or Commercial Management - achieved a 2:2 or above (desirable) We want you to be you! Our focus on diversity, equality and inclusion is here to stay. Our team is made up of some of the most skilled and talented people and that's what matters to us. At BES Group, we want our people to know that they can be their true authentic selves at work, it really is that simple. What's more, we are delighted to have pledged our commitment to the military community by signing the Armed Forces Covenant. Go for it! Research suggests that some people tend to only apply for roles if they meet all requirements. If you don't meet every point above, but still feel like you could really help make a difference in this role, please apply, you might be exactly what we're looking for. To apply for this role, simply click "Apply". We ask for some basic contact information and a CV or your LinkedIn profile, it's that easy! Please note, successful candidates will be required to complete the relevant background checks as part of the recruitment process. BES Group, where our people and our customers come before everything else.
Oct 06, 2025
Full time
Who we are in a nutshell. At BES Group, we pride ourselves on being the leading end to end risk management solutions provider in the UK and Ireland. That means it's our job to help keep our customers assets' legally compliant, operational and, above all else, safe. We're able to achieve this with a team of only the very best, most talented people. Our infrastructure division is crucial to the safety of key civil infrastructure across the UK and beyond. Our specialist team are experts not only in completing the most thorough inspections on critical structures such as railway bridges, but also in accessing some of the most challenging locations. From abseiling to diving, the skills and expertise of our team is impressive, meaning we can support our customers, no matter what. To be considered for this role you will live in a commutable distance to our Manchester Office. What will you be doing? As a Commercial Contracts Administrator for BES Infrastructure, you will be responsible for the day-to-day administration of commercial contracts. You will: Work alongside the Commercial teams to provide administrative support for various contracts for existing rail and non-rail clients. Assist the commercial team with analysing large volumes of data and providing substantiation to support reimbursable costs. Support with the preparation of applications for payments, forecasting and other commercial reporting. Manage the invoicing process including raising POs, providing the copy of invoices to our clients, raising sales invoices for works undertaken and resolving any queries. Ensure a robust process is followed, to enhance cost control across the various projects, and resolve commercial queries as they arise for internal and external customers. As part of our team, you will get: A starting salary from £28,000 depending on experience Company Pension Scheme Annual salary review 24 days annual leave rising to 25 days after 4 years' service plus 8 bank holidays An extra day's holiday to take on Christmas Eve each year Access to our buy holiday scheme Opportunity for flexible working Electric Vehicle salary sacrifice scheme Discounts and savings via our employee benefits portal Health and wellbeing support via our Employee Assistance Programme Companywide volunteering scheme Guaranteed fundraising support for your chosen charity To join our team, you will need: Proficiency in Microsoft Office (particularly Word and Excel). Previous experience in commercial administration, project support or finance administration. Familiarity with contract frameworks in engineering, construction, or infrastructure. Excellent attention to detail with the ability to spot errors or inconsistencies. Degree in Quantity Surveying or Commercial Management - achieved a 2:2 or above (desirable) We want you to be you! Our focus on diversity, equality and inclusion is here to stay. Our team is made up of some of the most skilled and talented people and that's what matters to us. At BES Group, we want our people to know that they can be their true authentic selves at work, it really is that simple. What's more, we are delighted to have pledged our commitment to the military community by signing the Armed Forces Covenant. Go for it! Research suggests that some people tend to only apply for roles if they meet all requirements. If you don't meet every point above, but still feel like you could really help make a difference in this role, please apply, you might be exactly what we're looking for. To apply for this role, simply click "Apply". We ask for some basic contact information and a CV or your LinkedIn profile, it's that easy! Please note, successful candidates will be required to complete the relevant background checks as part of the recruitment process. BES Group, where our people and our customers come before everything else.
Who we are in a nutshell. At BES Group, we pride ourselves on being the leading end to end risk management solutions provider in the UK and Ireland. That means it's our job to help keep our customers assets' legally compliant, operational and, above all else, safe. We're able to achieve this with a team of only the very best, most talented people. Our infrastructure division is crucial to the safety of key civil infrastructure across the UK and beyond. Our specialist team are experts not only in completing the most thorough inspections on critical structures such as railway bridges, but also in accessing some of the most challenging locations. From abseiling to diving, the skills and expertise of our team is impressive, meaning we can support our customers, no matter what. To be considered for this role you will live in a commutable distance to our Ilkeston Office. What will you be doing? As a Commercial Contracts Administrator for BES Infrastructure, you will be responsible for the day-to-day administration of commercial contracts. You will: Work alongside the Commercial teams to provide administrative support for various contracts for existing rail and non-rail clients. Assist the commercial team with analysing large volumes of data and providing substantiation to support reimbursable costs. Support with the preparation of applications for payments, forecasting and other commercial reporting. Manage the invoicing process including raising POs, providing the copy of invoices to our clients, raising sales invoices for works undertaken and resolving any queries. Ensure a robust process is followed, to enhance cost control across the various projects, and resolve commercial queries as they arise for internal and external customers. As part of our team, you will get: A starting salary from £28,000 depending on experience Company Pension Scheme Annual salary review 24 days annual leave rising to 25 days after 4 years' service plus 8 bank holidays An extra day's holiday to take on Christmas Eve each year Access to our buy holiday scheme Opportunity for flexible working Electric Vehicle salary sacrifice scheme Discounts and savings via our employee benefits portal Health and wellbeing support via our Employee Assistance Programme Companywide volunteering scheme Guaranteed fundraising support for your chosen charity To join our team, you will need: Proficiency in Microsoft Office (particularly Word and Excel). Previous experience in commercial administration, project support or finance administration. Familiarity with contract frameworks in engineering, construction, or infrastructure. Excellent attention to detail with the ability to spot errors or inconsistencies. Degree in Quantity Surveying or Commercial Management - achieved a 2:2 or above (desirable) We want you to be you! Our focus on diversity, equality and inclusion is here to stay. Our team is made up of some of the most skilled and talented people and that's what matters to us. At BES Group, we want our people to know that they can be their true authentic selves at work, it really is that simple. What's more, we are delighted to have pledged our commitment to the military community by signing the Armed Forces Covenant. Go for it! Research suggests that some people tend to only apply for roles if they meet all requirements. If you don't meet every point above, but still feel like you could really help make a difference in this role, please apply, you might be exactly what we're looking for. To apply for this role, simply click "Apply". We ask for some basic contact information and a CV or your LinkedIn profile, it's that easy! Please note, successful candidates will be required to complete the relevant background checks as part of the recruitment process. BES Group, where our people and our customers come before everything else.
Oct 06, 2025
Full time
Who we are in a nutshell. At BES Group, we pride ourselves on being the leading end to end risk management solutions provider in the UK and Ireland. That means it's our job to help keep our customers assets' legally compliant, operational and, above all else, safe. We're able to achieve this with a team of only the very best, most talented people. Our infrastructure division is crucial to the safety of key civil infrastructure across the UK and beyond. Our specialist team are experts not only in completing the most thorough inspections on critical structures such as railway bridges, but also in accessing some of the most challenging locations. From abseiling to diving, the skills and expertise of our team is impressive, meaning we can support our customers, no matter what. To be considered for this role you will live in a commutable distance to our Ilkeston Office. What will you be doing? As a Commercial Contracts Administrator for BES Infrastructure, you will be responsible for the day-to-day administration of commercial contracts. You will: Work alongside the Commercial teams to provide administrative support for various contracts for existing rail and non-rail clients. Assist the commercial team with analysing large volumes of data and providing substantiation to support reimbursable costs. Support with the preparation of applications for payments, forecasting and other commercial reporting. Manage the invoicing process including raising POs, providing the copy of invoices to our clients, raising sales invoices for works undertaken and resolving any queries. Ensure a robust process is followed, to enhance cost control across the various projects, and resolve commercial queries as they arise for internal and external customers. As part of our team, you will get: A starting salary from £28,000 depending on experience Company Pension Scheme Annual salary review 24 days annual leave rising to 25 days after 4 years' service plus 8 bank holidays An extra day's holiday to take on Christmas Eve each year Access to our buy holiday scheme Opportunity for flexible working Electric Vehicle salary sacrifice scheme Discounts and savings via our employee benefits portal Health and wellbeing support via our Employee Assistance Programme Companywide volunteering scheme Guaranteed fundraising support for your chosen charity To join our team, you will need: Proficiency in Microsoft Office (particularly Word and Excel). Previous experience in commercial administration, project support or finance administration. Familiarity with contract frameworks in engineering, construction, or infrastructure. Excellent attention to detail with the ability to spot errors or inconsistencies. Degree in Quantity Surveying or Commercial Management - achieved a 2:2 or above (desirable) We want you to be you! Our focus on diversity, equality and inclusion is here to stay. Our team is made up of some of the most skilled and talented people and that's what matters to us. At BES Group, we want our people to know that they can be their true authentic selves at work, it really is that simple. What's more, we are delighted to have pledged our commitment to the military community by signing the Armed Forces Covenant. Go for it! Research suggests that some people tend to only apply for roles if they meet all requirements. If you don't meet every point above, but still feel like you could really help make a difference in this role, please apply, you might be exactly what we're looking for. To apply for this role, simply click "Apply". We ask for some basic contact information and a CV or your LinkedIn profile, it's that easy! Please note, successful candidates will be required to complete the relevant background checks as part of the recruitment process. BES Group, where our people and our customers come before everything else.
Who we are in a nutshell. At BES Group, we pride ourselves on being the leading end to end risk management solutions provider in the UK and Ireland. That means it's our job to help keep our customers assets' legally compliant, operational and, above all else, safe. We're able to achieve this with a team of only the very best, most talented people. Our infrastructure division is crucial to the safety of key civil infrastructure across the UK and beyond. Our specialist team are experts not only in completing the most thorough inspections on critical structures such as railway bridges, but also in accessing some of the most challenging locations. From abseiling to diving, the skills and expertise of our team is impressive, meaning we can support our customers, no matter what. To be considered for this role you will live in a commutable distance to our Manchester Office. What will you be doing? As a Commercial Contracts Administrator for BES Infrastructure, you will be responsible for the day-to-day administration of commercial contracts. You will: Work alongside the Commercial teams to provide administrative support for various contracts for existing rail and non-rail clients. Assist the commercial team with analysing large volumes of data and providing substantiation to support reimbursable costs. Support with the preparation of applications for payments, forecasting and other commercial reporting. Manage the invoicing process including raising POs, providing the copy of invoices to our clients, raising sales invoices for works undertaken and resolving any queries. Ensure a robust process is followed, to enhance cost control across the various projects, and resolve commercial queries as they arise for internal and external customers. As part of our team, you will get: A starting salary from £28,000 depending on experience Company Pension Scheme Annual salary review 24 days annual leave rising to 25 days after 4 years' service plus 8 bank holidays An extra day's holiday to take on Christmas Eve each year Access to our buy holiday scheme Opportunity for flexible working Electric Vehicle salary sacrifice scheme Discounts and savings via our employee benefits portal Health and wellbeing support via our Employee Assistance Programme Companywide volunteering scheme Guaranteed fundraising support for your chosen charity To join our team, you will need: Proficiency in Microsoft Office (particularly Word and Excel). Previous experience in commercial administration, project support or finance administration. Familiarity with contract frameworks in engineering, construction, or infrastructure. Excellent attention to detail with the ability to spot errors or inconsistencies. Degree in Quantity Surveying or Commercial Management - achieved a 2:2 or above (desirable) We want you to be you! Our focus on diversity, equality and inclusion is here to stay. Our team is made up of some of the most skilled and talented people and that's what matters to us. At BES Group, we want our people to know that they can be their true authentic selves at work, it really is that simple. What's more, we are delighted to have pledged our commitment to the military community by signing the Armed Forces Covenant. Go for it! Research suggests that some people tend to only apply for roles if they meet all requirements. If you don't meet every point above, but still feel like you could really help make a difference in this role, please apply, you might be exactly what we're looking for. To apply for this role, simply click "Apply". We ask for some basic contact information and a CV or your LinkedIn profile, it's that easy! Please note, successful candidates will be required to complete the relevant background checks as part of the recruitment process. BES Group, where our people and our customers come before everything else.
Oct 04, 2025
Full time
Who we are in a nutshell. At BES Group, we pride ourselves on being the leading end to end risk management solutions provider in the UK and Ireland. That means it's our job to help keep our customers assets' legally compliant, operational and, above all else, safe. We're able to achieve this with a team of only the very best, most talented people. Our infrastructure division is crucial to the safety of key civil infrastructure across the UK and beyond. Our specialist team are experts not only in completing the most thorough inspections on critical structures such as railway bridges, but also in accessing some of the most challenging locations. From abseiling to diving, the skills and expertise of our team is impressive, meaning we can support our customers, no matter what. To be considered for this role you will live in a commutable distance to our Manchester Office. What will you be doing? As a Commercial Contracts Administrator for BES Infrastructure, you will be responsible for the day-to-day administration of commercial contracts. You will: Work alongside the Commercial teams to provide administrative support for various contracts for existing rail and non-rail clients. Assist the commercial team with analysing large volumes of data and providing substantiation to support reimbursable costs. Support with the preparation of applications for payments, forecasting and other commercial reporting. Manage the invoicing process including raising POs, providing the copy of invoices to our clients, raising sales invoices for works undertaken and resolving any queries. Ensure a robust process is followed, to enhance cost control across the various projects, and resolve commercial queries as they arise for internal and external customers. As part of our team, you will get: A starting salary from £28,000 depending on experience Company Pension Scheme Annual salary review 24 days annual leave rising to 25 days after 4 years' service plus 8 bank holidays An extra day's holiday to take on Christmas Eve each year Access to our buy holiday scheme Opportunity for flexible working Electric Vehicle salary sacrifice scheme Discounts and savings via our employee benefits portal Health and wellbeing support via our Employee Assistance Programme Companywide volunteering scheme Guaranteed fundraising support for your chosen charity To join our team, you will need: Proficiency in Microsoft Office (particularly Word and Excel). Previous experience in commercial administration, project support or finance administration. Familiarity with contract frameworks in engineering, construction, or infrastructure. Excellent attention to detail with the ability to spot errors or inconsistencies. Degree in Quantity Surveying or Commercial Management - achieved a 2:2 or above (desirable) We want you to be you! Our focus on diversity, equality and inclusion is here to stay. Our team is made up of some of the most skilled and talented people and that's what matters to us. At BES Group, we want our people to know that they can be their true authentic selves at work, it really is that simple. What's more, we are delighted to have pledged our commitment to the military community by signing the Armed Forces Covenant. Go for it! Research suggests that some people tend to only apply for roles if they meet all requirements. If you don't meet every point above, but still feel like you could really help make a difference in this role, please apply, you might be exactly what we're looking for. To apply for this role, simply click "Apply". We ask for some basic contact information and a CV or your LinkedIn profile, it's that easy! Please note, successful candidates will be required to complete the relevant background checks as part of the recruitment process. BES Group, where our people and our customers come before everything else.
Who we are in a nutshell. At BES Group, we pride ourselves on being the leading end to end risk management solutions provider in the UK and Ireland. That means it's our job to help keep our customers assets' legally compliant, operational and, above all else, safe. We're able to achieve this with a team of only the very best, most talented people. Our infrastructure division is crucial to the safety of key civil infrastructure across the UK and beyond. Our specialist team are experts not only in completing the most thorough inspections on critical structures such as railway bridges, but also in accessing some of the most challenging locations. From abseiling to diving, the skills and expertise of our team is impressive, meaning we can support our customers, no matter what. To be considered for this role you will live in a commutable distance to our Ilkeston Office. What will you be doing? As a Commercial Contracts Administrator for BES Infrastructure, you will be responsible for the day-to-day administration of commercial contracts. You will: Work alongside the Commercial teams to provide administrative support for various contracts for existing rail and non-rail clients. Assist the commercial team with analysing large volumes of data and providing substantiation to support reimbursable costs. Support with the preparation of applications for payments, forecasting and other commercial reporting. Manage the invoicing process including raising POs, providing the copy of invoices to our clients, raising sales invoices for works undertaken and resolving any queries. Ensure a robust process is followed, to enhance cost control across the various projects, and resolve commercial queries as they arise for internal and external customers. As part of our team, you will get: A starting salary from £28,000 depending on experience Company Pension Scheme Annual salary review 24 days annual leave rising to 25 days after 4 years' service plus 8 bank holidays An extra day's holiday to take on Christmas Eve each year Access to our buy holiday scheme Opportunity for flexible working Electric Vehicle salary sacrifice scheme Discounts and savings via our employee benefits portal Health and wellbeing support via our Employee Assistance Programme Companywide volunteering scheme Guaranteed fundraising support for your chosen charity To join our team, you will need: Proficiency in Microsoft Office (particularly Word and Excel). Previous experience in commercial administration, project support or finance administration. Familiarity with contract frameworks in engineering, construction, or infrastructure. Excellent attention to detail with the ability to spot errors or inconsistencies. Degree in Quantity Surveying or Commercial Management - achieved a 2:2 or above (desirable) We want you to be you! Our focus on diversity, equality and inclusion is here to stay. Our team is made up of some of the most skilled and talented people and that's what matters to us. At BES Group, we want our people to know that they can be their true authentic selves at work, it really is that simple. What's more, we are delighted to have pledged our commitment to the military community by signing the Armed Forces Covenant. Go for it! Research suggests that some people tend to only apply for roles if they meet all requirements. If you don't meet every point above, but still feel like you could really help make a difference in this role, please apply, you might be exactly what we're looking for. To apply for this role, simply click "Apply". We ask for some basic contact information and a CV or your LinkedIn profile, it's that easy! Please note, successful candidates will be required to complete the relevant background checks as part of the recruitment process. BES Group, where our people and our customers come before everything else.
Oct 04, 2025
Full time
Who we are in a nutshell. At BES Group, we pride ourselves on being the leading end to end risk management solutions provider in the UK and Ireland. That means it's our job to help keep our customers assets' legally compliant, operational and, above all else, safe. We're able to achieve this with a team of only the very best, most talented people. Our infrastructure division is crucial to the safety of key civil infrastructure across the UK and beyond. Our specialist team are experts not only in completing the most thorough inspections on critical structures such as railway bridges, but also in accessing some of the most challenging locations. From abseiling to diving, the skills and expertise of our team is impressive, meaning we can support our customers, no matter what. To be considered for this role you will live in a commutable distance to our Ilkeston Office. What will you be doing? As a Commercial Contracts Administrator for BES Infrastructure, you will be responsible for the day-to-day administration of commercial contracts. You will: Work alongside the Commercial teams to provide administrative support for various contracts for existing rail and non-rail clients. Assist the commercial team with analysing large volumes of data and providing substantiation to support reimbursable costs. Support with the preparation of applications for payments, forecasting and other commercial reporting. Manage the invoicing process including raising POs, providing the copy of invoices to our clients, raising sales invoices for works undertaken and resolving any queries. Ensure a robust process is followed, to enhance cost control across the various projects, and resolve commercial queries as they arise for internal and external customers. As part of our team, you will get: A starting salary from £28,000 depending on experience Company Pension Scheme Annual salary review 24 days annual leave rising to 25 days after 4 years' service plus 8 bank holidays An extra day's holiday to take on Christmas Eve each year Access to our buy holiday scheme Opportunity for flexible working Electric Vehicle salary sacrifice scheme Discounts and savings via our employee benefits portal Health and wellbeing support via our Employee Assistance Programme Companywide volunteering scheme Guaranteed fundraising support for your chosen charity To join our team, you will need: Proficiency in Microsoft Office (particularly Word and Excel). Previous experience in commercial administration, project support or finance administration. Familiarity with contract frameworks in engineering, construction, or infrastructure. Excellent attention to detail with the ability to spot errors or inconsistencies. Degree in Quantity Surveying or Commercial Management - achieved a 2:2 or above (desirable) We want you to be you! Our focus on diversity, equality and inclusion is here to stay. Our team is made up of some of the most skilled and talented people and that's what matters to us. At BES Group, we want our people to know that they can be their true authentic selves at work, it really is that simple. What's more, we are delighted to have pledged our commitment to the military community by signing the Armed Forces Covenant. Go for it! Research suggests that some people tend to only apply for roles if they meet all requirements. If you don't meet every point above, but still feel like you could really help make a difference in this role, please apply, you might be exactly what we're looking for. To apply for this role, simply click "Apply". We ask for some basic contact information and a CV or your LinkedIn profile, it's that easy! Please note, successful candidates will be required to complete the relevant background checks as part of the recruitment process. BES Group, where our people and our customers come before everything else.
Commercial Administrator Location: Templepatrick, BT39 0RA Salary: £27,000-£29,000 DOE Contract Type: Permanent, full-time Working hours: Monday-Friday 09:00-17:00 About the role We are looking for a proactive and highly organised Commercial Administrator to support our commercial team within the landscaping sector. This role is vital in ensuring the smooth administration of contracts, procurement, and financial documentation across a range of high-quality soft and hard landscaping projects. You will be a part of a supportive and collaborative team environment with opportunities to train, develop and progress your career! Key Responsibilities: Provide administrative support to the commercial team, including document control, contract administration and reporting. Assist with the preparation and submission of tenders, quotations, and pre-qualification questionnaires (PQQs). Maintain accurate records of project costs, variations and subcontractor agreements. Support procurement processes by issuing purchase orders, tracking deliveries, and liaising with suppliers. Monitor and update project trackers, schedules and commercial reports. General administrative tasks including filing, data entry, and correspondence. Assist with the preparation of valuations, applications for payment and final accounts. Coordinate with site teams to ensure timely submission of timesheets, delivery notes and site records. Ensure compliance with company procedures and industry regulations. Requirements: Previous experience in a commercial or administrative role within the construction or landscaping industry. Strong organisational and time management skills. Excellent attention to detail and accuracy. Proficient in Microsoft Office Suite (Excel, Word, Outlook). Strong communication and interpersonal skills. Ability to work independently and as part of a team. Experience with contract administration (e.g., NEC, JCT) desirable. Knowledge of landscaping materials and terminology beneficial. Benefits 21 days holiday plus bank holidays. Discounts on retail, holidays, gym memberships, and more. Secure your future - resources to manager your finances. Enhanced maternity and shared parental leave. Support for personal and professional challenges. Colleague of the month and annual awards. Two days per year to support a cause of your choice. Comprehensive resources and support. About idverde We are Europe's largest provider of grounds maintenance services and landscape creation, in the UK alone we're a community of over 3,000 passionate colleagues shaping the future of the green industry.At idverde, we understand what it means to grow. Our history dates back to 1919, and today, with a turnover of £250 million, we're more than just a company - we're a force for positive change. We offer a range of services to create, maintain, and manage landscapes across the UK. Grow with us, and together we'll create a greener future for all.
Oct 04, 2025
Full time
Commercial Administrator Location: Templepatrick, BT39 0RA Salary: £27,000-£29,000 DOE Contract Type: Permanent, full-time Working hours: Monday-Friday 09:00-17:00 About the role We are looking for a proactive and highly organised Commercial Administrator to support our commercial team within the landscaping sector. This role is vital in ensuring the smooth administration of contracts, procurement, and financial documentation across a range of high-quality soft and hard landscaping projects. You will be a part of a supportive and collaborative team environment with opportunities to train, develop and progress your career! Key Responsibilities: Provide administrative support to the commercial team, including document control, contract administration and reporting. Assist with the preparation and submission of tenders, quotations, and pre-qualification questionnaires (PQQs). Maintain accurate records of project costs, variations and subcontractor agreements. Support procurement processes by issuing purchase orders, tracking deliveries, and liaising with suppliers. Monitor and update project trackers, schedules and commercial reports. General administrative tasks including filing, data entry, and correspondence. Assist with the preparation of valuations, applications for payment and final accounts. Coordinate with site teams to ensure timely submission of timesheets, delivery notes and site records. Ensure compliance with company procedures and industry regulations. Requirements: Previous experience in a commercial or administrative role within the construction or landscaping industry. Strong organisational and time management skills. Excellent attention to detail and accuracy. Proficient in Microsoft Office Suite (Excel, Word, Outlook). Strong communication and interpersonal skills. Ability to work independently and as part of a team. Experience with contract administration (e.g., NEC, JCT) desirable. Knowledge of landscaping materials and terminology beneficial. Benefits 21 days holiday plus bank holidays. Discounts on retail, holidays, gym memberships, and more. Secure your future - resources to manager your finances. Enhanced maternity and shared parental leave. Support for personal and professional challenges. Colleague of the month and annual awards. Two days per year to support a cause of your choice. Comprehensive resources and support. About idverde We are Europe's largest provider of grounds maintenance services and landscape creation, in the UK alone we're a community of over 3,000 passionate colleagues shaping the future of the green industry.At idverde, we understand what it means to grow. Our history dates back to 1919, and today, with a turnover of £250 million, we're more than just a company - we're a force for positive change. We offer a range of services to create, maintain, and manage landscapes across the UK. Grow with us, and together we'll create a greener future for all.
The Operations Manager is a senior leadership role with Home-Start Wandsworth, responsible for overseeing the operational effectiveness of the organisation. They will work closely with the Managing Director, and other members of the leadership team, to ensure the success and long term sustainability of the charity. The role oversees the operational functions of the charity including HR, IT and Finance, as well as support of service development projects. The role also requires project management of grant applications, delivery and reporting, and plays a pivotal role in shaping how we measure, communicate and enhance the impact of our work. This is a strategic and hands-on leadership role. Key Responsibilities: Leadership To work collaboratively with the Managing Director and other senior leaders to deliver the objectives of the organisation. develop our services & ways of working to ensure the charity s long term sustainability. engage and motivate the team to work efficiently and effectively - according to the strategy policies and commitments we have signed up to. work closely with the Family Support Manager, to ensure our data needs are aligned with our Impact Measurements. contribute to strategic planning and collaborate with external advisors on specialist projects as required. Operations Oversee the implementation and development of operational policies and procedures, including GDPR, HR, Finance and IT. Ensure the systems, processes and policies the team are using are understood and working effectively and that ways of working are compliant with all current policies, or recommend changes as relevant. Manage the operations and ensure efficient use of resources. Manage the budget, reconciliation and year end accounting processes. Lead on operational projects and oversee office administration, tech support and premises management. Lead on Quality Assurance requirements related to operational delivery. Manage data collection and evaluation across multiple platforms including charity log. Produce tailored reports and insights for funders, Trustees and partners. Manage outsourced contracts. Organisational Development Lead on service development projects to support agreed strategies, priorities and commitments, working with other members of the team as relevant. Explore/recommend other service developments that would benefit the organisation by engagement with other Home-starts and relevant organisations. Grant Management Work closely with the Managing Director and Fundraising function to project manage grant and trust applications, deadlines and progress reports. To ensure effective monitoring of all grant & trust commitments & deliverables, liaising with other members of the team as appropriate. Deliver a regular report to the Board on performance against grants and trusts. Team Management Provide direction to the Business Support Administrator to enable effective and efficient running of the organisation. Manage staff and freelancers according to the Home-Start Wandsworth procedures, policies and values. Support effective management of any non home visiting Volunteers supporting the organisation s work. Line Management: Business Support Administrator Data specialist (freelance) Knowledge, Skills and Experience: Strategic thinker with the ability to manage multiple projects and priorities Proven experience in operations management Experience in financial management essential and using Xero is desirable Strong knowledge of service evaluation and data analysis Management experience of small/medium teams Solutions focussed team player Excellent written and verbal communication Flexible and adaptable to change Excellent organisational and project management skills Experience of using Charity Log or other database management systems. Knowledge of GDPR legislation Experience of Board level reporting against objectives and/or data led reporting Experience of working in the non-profit or community support sector is desirable
Oct 03, 2025
Full time
The Operations Manager is a senior leadership role with Home-Start Wandsworth, responsible for overseeing the operational effectiveness of the organisation. They will work closely with the Managing Director, and other members of the leadership team, to ensure the success and long term sustainability of the charity. The role oversees the operational functions of the charity including HR, IT and Finance, as well as support of service development projects. The role also requires project management of grant applications, delivery and reporting, and plays a pivotal role in shaping how we measure, communicate and enhance the impact of our work. This is a strategic and hands-on leadership role. Key Responsibilities: Leadership To work collaboratively with the Managing Director and other senior leaders to deliver the objectives of the organisation. develop our services & ways of working to ensure the charity s long term sustainability. engage and motivate the team to work efficiently and effectively - according to the strategy policies and commitments we have signed up to. work closely with the Family Support Manager, to ensure our data needs are aligned with our Impact Measurements. contribute to strategic planning and collaborate with external advisors on specialist projects as required. Operations Oversee the implementation and development of operational policies and procedures, including GDPR, HR, Finance and IT. Ensure the systems, processes and policies the team are using are understood and working effectively and that ways of working are compliant with all current policies, or recommend changes as relevant. Manage the operations and ensure efficient use of resources. Manage the budget, reconciliation and year end accounting processes. Lead on operational projects and oversee office administration, tech support and premises management. Lead on Quality Assurance requirements related to operational delivery. Manage data collection and evaluation across multiple platforms including charity log. Produce tailored reports and insights for funders, Trustees and partners. Manage outsourced contracts. Organisational Development Lead on service development projects to support agreed strategies, priorities and commitments, working with other members of the team as relevant. Explore/recommend other service developments that would benefit the organisation by engagement with other Home-starts and relevant organisations. Grant Management Work closely with the Managing Director and Fundraising function to project manage grant and trust applications, deadlines and progress reports. To ensure effective monitoring of all grant & trust commitments & deliverables, liaising with other members of the team as appropriate. Deliver a regular report to the Board on performance against grants and trusts. Team Management Provide direction to the Business Support Administrator to enable effective and efficient running of the organisation. Manage staff and freelancers according to the Home-Start Wandsworth procedures, policies and values. Support effective management of any non home visiting Volunteers supporting the organisation s work. Line Management: Business Support Administrator Data specialist (freelance) Knowledge, Skills and Experience: Strategic thinker with the ability to manage multiple projects and priorities Proven experience in operations management Experience in financial management essential and using Xero is desirable Strong knowledge of service evaluation and data analysis Management experience of small/medium teams Solutions focussed team player Excellent written and verbal communication Flexible and adaptable to change Excellent organisational and project management skills Experience of using Charity Log or other database management systems. Knowledge of GDPR legislation Experience of Board level reporting against objectives and/or data led reporting Experience of working in the non-profit or community support sector is desirable
HR Generalist The HR Generalist is an exciting role within the HR & Operations team, supporting the delivery of a first-class employee experience at Youth Zone. Reporting to the Head of HR & Operations, you will be responsible for providing a wide range of HR services across the employee lifecycle, ensuring policies and processes are up to date, and acting as a trusted and approachable point of contact for staff and managers. If you are passionate about people, workplace culture, and making a difference, then we want to hear from you! Position: HR Generalist Location: London W12 7TF (Hybrid 1 day a week from home) Salary: £35,000 per annum (pro-rata if part-time) Hours: Full-time, 37.5 hours per week or 30 hours (4 days) Contract: Fixed Term (12 months), with the potential to become permanent Closing Date: 9am, Monday 20th October 2025 Interviews: Monday 27th October 2025 About the Role This is an exciting time at Youth Zone, with our first year of opening already making a big impact in the community. As HR Generalist, you will play a pivotal role in helping shape the organisation s culture and people experience. You will support recruitment, onboarding, employee relations, performance management, payroll, and learning & development, while also co-delivering on key HR projects such as engagement, diversity, and wellbeing initiatives. You will need to be proactive, organised, and confident in balancing operational delivery with improvements that strengthen employee experience. This role is perfect for someone who enjoys variety, thrives on building relationships, and wants to contribute to a mission-driven charity making a difference for young people. Key responsibilities include: Manage recruitment and onboarding, ensuring inclusive practices and great candidate experience. Lead on HR administration including contracts, HRIS updates, absence tracking, and reporting. Support managers with employee relations including performance, grievances, and disciplinaries. Collaborate on engagement, wellbeing, and DEI initiatives across the organisation. Process payroll data in collaboration with Finance and external providers. Support learning & development opportunities and contribute to shaping WEST s Employee Value Proposition (EVP). About You You will bring proven HR experience and be ready to take ownership across a variety of people-focused areas. You ll have excellent organisational skills, a strong understanding of employment law, and be confident in working with managers and employees alike. You will also have: Experience as a HR Generalist or similar role. Knowledge of UK & European employment law and HR best practice. Strong organisational and communication skills. Experience managing recruitment, onboarding, and HR processes. Confidence in handling employee relations matters with discretion. CIPD Level 5 qualification (or currently working towards). About the Organisation Hammersmith & Fulham (H&F) is a London Borough of wide disparities, with an acute need for youth services. This vast difference between those living in different parts of our borough can lead to radically different life outcomes. The Youth Zone is a vital provision that will make a huge impact on the lives of young people, and on the whole borough, levelling the playing field for our young people. This is a vital charity that makes a huge difference in levelling the playing field for young people in West London, and you can be part of that journey. As an equal opportunities employer, applications are welcome from under-represented groups; in particular from Black, Asian, Mixed Race and other ethnically diverse individuals, people with disabilities, and members of LGBTQ+ communities. Ensuring a culture where everyone can be themselves and thrive. You may have experience in areas such as HR, Human Resources, HR Generalist, HR Advisor, HR Officer, People Officer, People Advisor, HR Coordinator, HR Administration, HR Administrator, HR Business Partner, Employee Relations Officer, People and Culture Officer, Talent Acquisition Coordinator, Recruitment and HR Coordinator, etc. PLEASE NOTE: This role is being advertised by NFP People on behalf of the organisation.
Oct 01, 2025
Full time
HR Generalist The HR Generalist is an exciting role within the HR & Operations team, supporting the delivery of a first-class employee experience at Youth Zone. Reporting to the Head of HR & Operations, you will be responsible for providing a wide range of HR services across the employee lifecycle, ensuring policies and processes are up to date, and acting as a trusted and approachable point of contact for staff and managers. If you are passionate about people, workplace culture, and making a difference, then we want to hear from you! Position: HR Generalist Location: London W12 7TF (Hybrid 1 day a week from home) Salary: £35,000 per annum (pro-rata if part-time) Hours: Full-time, 37.5 hours per week or 30 hours (4 days) Contract: Fixed Term (12 months), with the potential to become permanent Closing Date: 9am, Monday 20th October 2025 Interviews: Monday 27th October 2025 About the Role This is an exciting time at Youth Zone, with our first year of opening already making a big impact in the community. As HR Generalist, you will play a pivotal role in helping shape the organisation s culture and people experience. You will support recruitment, onboarding, employee relations, performance management, payroll, and learning & development, while also co-delivering on key HR projects such as engagement, diversity, and wellbeing initiatives. You will need to be proactive, organised, and confident in balancing operational delivery with improvements that strengthen employee experience. This role is perfect for someone who enjoys variety, thrives on building relationships, and wants to contribute to a mission-driven charity making a difference for young people. Key responsibilities include: Manage recruitment and onboarding, ensuring inclusive practices and great candidate experience. Lead on HR administration including contracts, HRIS updates, absence tracking, and reporting. Support managers with employee relations including performance, grievances, and disciplinaries. Collaborate on engagement, wellbeing, and DEI initiatives across the organisation. Process payroll data in collaboration with Finance and external providers. Support learning & development opportunities and contribute to shaping WEST s Employee Value Proposition (EVP). About You You will bring proven HR experience and be ready to take ownership across a variety of people-focused areas. You ll have excellent organisational skills, a strong understanding of employment law, and be confident in working with managers and employees alike. You will also have: Experience as a HR Generalist or similar role. Knowledge of UK & European employment law and HR best practice. Strong organisational and communication skills. Experience managing recruitment, onboarding, and HR processes. Confidence in handling employee relations matters with discretion. CIPD Level 5 qualification (or currently working towards). About the Organisation Hammersmith & Fulham (H&F) is a London Borough of wide disparities, with an acute need for youth services. This vast difference between those living in different parts of our borough can lead to radically different life outcomes. The Youth Zone is a vital provision that will make a huge impact on the lives of young people, and on the whole borough, levelling the playing field for our young people. This is a vital charity that makes a huge difference in levelling the playing field for young people in West London, and you can be part of that journey. As an equal opportunities employer, applications are welcome from under-represented groups; in particular from Black, Asian, Mixed Race and other ethnically diverse individuals, people with disabilities, and members of LGBTQ+ communities. Ensuring a culture where everyone can be themselves and thrive. You may have experience in areas such as HR, Human Resources, HR Generalist, HR Advisor, HR Officer, People Officer, People Advisor, HR Coordinator, HR Administration, HR Administrator, HR Business Partner, Employee Relations Officer, People and Culture Officer, Talent Acquisition Coordinator, Recruitment and HR Coordinator, etc. PLEASE NOTE: This role is being advertised by NFP People on behalf of the organisation.
Job Title: Commercial Analyst Location: London - Hybrid Salary: £28,000 - £35,000 depending on experience Job Type: Full-time, Permanent Elevate Everywhere Ltd is one of the UK's market leaders in delivering centralised community energy projects. As a result of our continuing success, we are experiencing rapid and extensive growth in all business sectors; as such we have an exceptional opportunity for a Commercial Analyst / Finance Contract Admin based in the London area. We are looking for a proactive person with strong commercial and financial understanding and with a good eye for detail. Someone who is motivated and hardworking, a team player with excellent communication skills. You'll need to be a good problem solver and keen to develop new and improve existing systems and processes. This is a pivotal supporting role who will be in charge of key financial processes from quotation to financial completion with regular interaction across internal teams and external partners. About you Formal qualifications in Quantity Surveying, accountancy or similar technical training and/or experience in similar roles would be valued and looked for in this role Strong commercial and financial understanding Excellent Excel knowledge and skills (PivotTables, VLOOKUPs) Ability to communicate with all levels of staff and management, including direct contact with our clients Understanding of data privacy standards Be diligent and accurate in your work Be adaptable and able to develop your skills in line with the company's development Proven Experience Ability to use own initiative Key Responsibilities Cost Control Monitor job costs and expenditures, track variations, and assist in the preparation of job costing Identify cost-saving opportunities Reviewing costs against estimated budgets Suppliers Management Identify cost-saving opportunities Liaise with new potential suppliers, manage existing accounts Reconcile collection notes against purchase orders Ensure that billable material/parts are invoiced upon job completion to facilitate stock monitoring Assist Managers with job costing and quotations Maintain accurate filing Valuations/Invoicing Actively Identify completed jobs ready to be financially closed to be costed and added to the batch Update Clients portal based on information/evidence required upon financial completion of jobs Reconcile Clients portals against Internal Systems Actively track/ check purchase orders to allocate costs accordingly Engage with the clients and internal team when fees have been remeasured or rejected to facilitate gathering of missing evidence Assist in the evaluation and preparation of claims, as well as participate in dispute resolution processes, such as negotiations and mediation Admin Maintain accurate filing. Ensuring all Admin duties are kept up to date. The Package - Competitive salary (depending upon experience) - The working week will be 37.5 hours - Full Time, permanent role - Company Pension Scheme - Sickness insurance - Death in Service - 24 Days not including bank holidays After successful completion of probation: - CPD opportunities - Private Health Insurance - Third party Mortgage advice Please click the APPLY button to send your CV and Cover Letter for this role. Candidates with the relevant experience or job titles of: Contracts Administrator, Finance Administrator, Cost Analysis, Finance Admin Trainee Project Surveyor, Project Quantity Surveyor, Quantity Surveyor, Project QS, Estimator, Trainee Quantity Surveyor, Assistant Quantity Surveyor, Trainee QS, Project Estimator, Project Finance Controller, Project Controller, Financial Controller, Assistant QS will also be considered for this role.
Sep 22, 2025
Full time
Job Title: Commercial Analyst Location: London - Hybrid Salary: £28,000 - £35,000 depending on experience Job Type: Full-time, Permanent Elevate Everywhere Ltd is one of the UK's market leaders in delivering centralised community energy projects. As a result of our continuing success, we are experiencing rapid and extensive growth in all business sectors; as such we have an exceptional opportunity for a Commercial Analyst / Finance Contract Admin based in the London area. We are looking for a proactive person with strong commercial and financial understanding and with a good eye for detail. Someone who is motivated and hardworking, a team player with excellent communication skills. You'll need to be a good problem solver and keen to develop new and improve existing systems and processes. This is a pivotal supporting role who will be in charge of key financial processes from quotation to financial completion with regular interaction across internal teams and external partners. About you Formal qualifications in Quantity Surveying, accountancy or similar technical training and/or experience in similar roles would be valued and looked for in this role Strong commercial and financial understanding Excellent Excel knowledge and skills (PivotTables, VLOOKUPs) Ability to communicate with all levels of staff and management, including direct contact with our clients Understanding of data privacy standards Be diligent and accurate in your work Be adaptable and able to develop your skills in line with the company's development Proven Experience Ability to use own initiative Key Responsibilities Cost Control Monitor job costs and expenditures, track variations, and assist in the preparation of job costing Identify cost-saving opportunities Reviewing costs against estimated budgets Suppliers Management Identify cost-saving opportunities Liaise with new potential suppliers, manage existing accounts Reconcile collection notes against purchase orders Ensure that billable material/parts are invoiced upon job completion to facilitate stock monitoring Assist Managers with job costing and quotations Maintain accurate filing Valuations/Invoicing Actively Identify completed jobs ready to be financially closed to be costed and added to the batch Update Clients portal based on information/evidence required upon financial completion of jobs Reconcile Clients portals against Internal Systems Actively track/ check purchase orders to allocate costs accordingly Engage with the clients and internal team when fees have been remeasured or rejected to facilitate gathering of missing evidence Assist in the evaluation and preparation of claims, as well as participate in dispute resolution processes, such as negotiations and mediation Admin Maintain accurate filing. Ensuring all Admin duties are kept up to date. The Package - Competitive salary (depending upon experience) - The working week will be 37.5 hours - Full Time, permanent role - Company Pension Scheme - Sickness insurance - Death in Service - 24 Days not including bank holidays After successful completion of probation: - CPD opportunities - Private Health Insurance - Third party Mortgage advice Please click the APPLY button to send your CV and Cover Letter for this role. Candidates with the relevant experience or job titles of: Contracts Administrator, Finance Administrator, Cost Analysis, Finance Admin Trainee Project Surveyor, Project Quantity Surveyor, Quantity Surveyor, Project QS, Estimator, Trainee Quantity Surveyor, Assistant Quantity Surveyor, Trainee QS, Project Estimator, Project Finance Controller, Project Controller, Financial Controller, Assistant QS will also be considered for this role.
