PA Business Support Limited

We are looking for a proactive and organised Administrative Assistant to join our client, a Financial Services firm in the City of London. Your role will be to help ensure the smooth operation of the office. This part-time, office-based role involves working closely with the Office Manager to keep daily operations running efficiently. The position is well-suited to someone who is detail-oriented, dependable, and enjoys a varied workload, including office coordination, reception tasks, and general administrative support. The role will include: Office Administration Maintain a clean, organised, and professional office environment in collaboration with the Office Manager. Prepare meeting rooms ahead of bookings, including set-up, clearing, supplies, and refreshments if required. Manage weekly office shopping and replenish supplies such as kitchen items and stationery. Support general office operations and handle ad hoc administrative tasks such as diary management and document formatting. Company Secretarial Support Manage incoming client post, ensuring all correspondence is logged and processed correctly. Forward client post to the relevant parties promptly. Prepare and send outgoing client post. Assist with basic administrative duties related to company secretarial work. Reception & Front of House Provide reception cover when needed, acting as the first point of contact for visitors and phone calls. Greet clients and guests professionally and courteously. Assist in coordinating guest arrivals, including meeting and directing visitors. Skills & Experience Previous experience in an administrative or office support position is preferred. Strong organisational skills and keen attention to detail. Excellent communication and interpersonal abilities. Capacity to multitask and prioritise responsibilities effectively. Professional and approachable manner. Comfortable working independently as well as part of a team. This is a 2-day-a-week role in the office. With regret, we can only respond to successful applicants.

Our client, a construction firm, based in the city is looking for a Business Manager to join their team. Please note, this role is: 2 days remote, 3 days in office. They are looking for an experienced individual who can support across the board acting as the central point of coordination across the business. The role oversees all administrative functions, supports recruitment activity, and drives continuous improvement of internal processes. Key Responsibilities Operational & Administrative Management Oversee all core administrative activities, ensuring high standards of accuracy, timeliness, and professionalism. Maintain and improve internal processes, templates, and workflows across the business. Manage company documentation, records, and internal systems (e.g., Microsoft 365, SharePoint, CRM tools). Support financial administration including invoicing, employee timesheets, expenses, supplier management, and basic reporting. Process Improvement & Governance Develop and implement improved procedures, ensuring consistency and scalability as the business grows. Monitor adherence to internal standards and recommend corrective actions where needed. Support Directors in shaping operational policy and business governance frameworks. Recruitment & People Support Manage end-to-end recruitment administration, including job postings, candidate screening, interview coordination, and onboarding. Maintain recruitment pipelines and ensure a positive candidate experience. Coordinate induction processes and maintain staff records and training logs. Executive Support Provide structured support to the three Directors, including scheduling, meeting preparation, and follow-up actions. We are looking for candidates who: Have a strong background in business operations or office management Have strong communication skills and the ability to work with senior stakeholders proficient with Microsoft 365 and modern business tools Have solid experience supporting the accountancy function of a business (QuickBooks) close attention to detail & accuracy is essential as well as discretion, and a proactive approach to problem-solving Please note, due to the high volume of applications, we regret that we cannot respond to unsuccessful applicants.