Administrative Assistant

We are looking for a proactive and organised Administrative Assistant to join our client, a Financial Services firm in the City of London.

Your role will be to help ensure the smooth operation of the office. This part-time, office-based role involves working closely with the Office Manager to keep daily operations running efficiently. The position is well-suited to someone who is detail-oriented, dependable, and enjoys a varied workload, including office coordination, reception tasks, and general administrative support.

The role will include:

Office Administration

• Maintain a clean, organised, and professional office environment in collaboration with the Office Manager.
• Prepare meeting rooms ahead of bookings, including set-up, clearing, supplies, and refreshments if required.
• Manage weekly office shopping and replenish supplies such as kitchen items and stationery.
• Support general office operations and handle ad hoc administrative tasks such as diary management and document formatting.

Company Secretarial Support

• Manage incoming client post, ensuring all correspondence is logged and processed correctly.
• Forward client post to the relevant parties promptly.
• Prepare and send outgoing client post.
• Assist with basic administrative duties related to company secretarial work.

Reception & Front of House

• Provide reception cover when needed, acting as the first point of contact for visitors and phone calls.
• Greet clients and guests professionally and courteously.
• Assist in coordinating guest arrivals, including meeting and directing visitors.

Skills & Experience

• Previous experience in an administrative or office support position is preferred.
• Strong organisational skills and keen attention to detail.
• Excellent communication and interpersonal abilities.
• Capacity to multitask and prioritise responsibilities effectively.
• Professional and approachable manner.
• Comfortable working independently as well as part of a team.

This is a 2-day-a-week role in the office.

With regret, we can only respond to successful applicants.