Data & Examinations Manager (Temporary)

Data and Examinations Manager (Temporary role until Christmas 2025 - Possibly onwards)
Location: Outskirts of Rye, East Sussex
Contract: Term time only, plus 8 weeks during school holidays (43 weeks total), including the last two weeks of August
Hours: Full-time, 37.5 hours per week (8:30am - 4:30pm, with 30 minutes unpaid lunch break; flexibility required during exam periods)
Salary: £negotiable

Recruitment South East are working in partnership with our client, a respected independent school located on the outskirts of Rye, East Sussex, who are seeking a Data and Examinations Manager to join their team.
This is a pivotal role responsible for ensuring the effective management of the school's data systems, examination administration, and attendance records. The successful candidate will play a key role in maintaining the integrity, security, and accuracy of student data and ensuring the smooth and compliant running of all internal and external examinations.

Key Responsibilities
Data Management

• Lead and develop the administration of the school's Management Information System (MIS) to ensure data is secure, accurate, and accessible to authorised users.
• Maintain and update student records and ensure accurate data input and reporting.
• Produce accurate and timely data reports to support school leadership in monitoring performance and improving outcomes.
• Analyse and present assessment and attendance data across key stages, year groups, and subjects.
• Support staff training in data management and analysis.
• Manage and respond to data requests from external agencies and governing bodies.
• Develop and maintain systems within the MIS to support daily school operations, including cover management.

Examinations Administration

• Manage the full examinations process in line with JCQ and awarding body regulations.
• Serve as the main point of contact for all external examinations and liaise with awarding bodies and internal stakeholders.
• Ensure full compliance with JCQ regulations and maintain examination integrity and security at all times.
• Oversee exam timetabling, rooming, invigilation, and candidate communication.
• Recruit, train, and manage a team of invigilators.
• Support the SENCo in implementing examination access arrangements and reasonable adjustments.
• Manage the secure storage, distribution, and dispatch of exam papers and scripts.
• Coordinate the issue of results, post-results services, and distribution of certificates.
• Support the Head of Centre in addressing any malpractice concerns or irregularities.
• Ensure all examination-related fees are accurately managed and recharged in a timely manner.

Attendance Management

• Act as the school's Attendance Officer, maintaining accurate attendance records for all pupils.
• Prepare attendance reports, certificates, and statutory returns to local authorities.
• Monitor attendance patterns and identify students at risk of poor attendance.
• Produce daily fire registers and ensure missing marks are promptly followed up with staff.
• Issue legal notifications where required in accordance with statutory guidance.

Assessment and Reporting

• Support the Senior Leadership Team in ensuring assessment and reporting deadlines are met.
• Manage the collection, collation, and reporting of assessment grades and termly reports to parents.
• Produce and distribute academic and behavioural reports as required.

General Duties

• Provide administrative support, including answering calls and covering reception as needed.
• Provide lunchtime cover for the Principal's PA.
• Contribute to maintaining the school's safeguarding standards in line with policy.
• Carry out any other duties appropriate to the role as required by senior leadership.

The Ideal Candidate

• Previous experience in examinations or data management within an educational setting.
• Strong knowledge of JCQ regulations and exam administration processes.
• Excellent attention to detail, organisation, and time management skills.
• Confident user of Management Information Systems (such as SIMS or equivalent).
• Ability to manage sensitive and confidential information with integrity.
• Strong communication and interpersonal skills for liaising with staff, students, parents, and external organisations.

If you are a highly organised and detail-focused individual with a passion for education administration, we would love to hear from you.
To apply or learn more, please contact (url removed) or call (phone number removed).