Executive Personal Assistant - London

Executive Personal Assistant Insurance Supervision The Insurance Supervision Directorate promotes the safety and soundness of over 500 insurers operating in the UK. This includes general insurers, life insurers, friendly societies and the London market. We help identify and mitigate potential risks before they can have an adverse effect on policyholders and financial stability.

We face a complex and challenging task, one that presents numerous opportunities to protect policyholders and UK financial stability and one that delivers real and lasting benefits to society. Job description
We are looking to recruit an experienced administrator with a positive can-do attitude. The jobholder will provide dedicated support to two Senior Managers and their teams supervising Insurance firms while working alongside other administrators. This is a great opportunity to play a pivotal role within a busy division and would suit an administrator who is looking to develop their skills and experience of working in a busy office.

Role Requirements
Providing secretarial and full administrative support to Senior Managers and their teams.
Diary management, including liaising with internal and external contacts, producing papers for the following day and chasing briefings.
Monitoring compliance standards for the team, including producing monthly management information reports.
Responsibility for the records management of the team, maintaining an electronic filing system and firm inboxes with a good knowledge of Records Management.
Arranging external meetings with Insurance firms and other large meetings e.g. away days, colleges including booking meeting rooms, visitors and arranging refreshments when required
Collecting external visitors from reception as and when required
Dealing with general correspondence and queries from firms and filing emails
Planning and arranging domestic / international travel and processing expenses
Attending internal (and possibly external meetings), minute-taking and chasing up actions.
Willingly cover for colleagues (other Administrators and HoD PAs) to provide effective support to other teams across the department and division when required
Maintaining firm contact details

Minimum (Essential) criteria
Ability to manage multiple tasks and issues
Ability to build good working relationships and networks
High level of accuracy and a good attention to detail
The ability to work proactively, using own initiative and with minimal supervision
Strong organisational, prioritisation and time management skills, with the ability to work in a structured way to a high standard against tight deadlines