Office Manager

Introduction

Saab in UK is growing rapidly, with over 500 colleagues across eight sites. We bring together Swedish heritage and British expertise to drive innovation in areas such as software engineering, underwater robotics, radars, AI, and armed forces training. Joining Saab in UK means contributing to the security and resilience of society while building a career with real scope for personal and professional growth.

What you will be part of

Explore a wealth of possibilities. Take on challenges, create smart inventions, and grow beyond. This is a place for curious minds, brave pioneers, and everyone in between. Together, we achieve the extraordinary, each bringing our unique perspectives. Your part matters.

Saab is a leading defence and security company with an enduring mission, to help nations keep their people and society safe. Empowered by its 26,000 talented people, Saab constantly pushes the boundaries of technology to create a safer and more sustainable world.

Saab designs, manufactures and maintains advanced systems in aeronautics, weapons, command and control, sensors and underwater systems. Saab is headquartered in Sweden. It has major operations all over the world and is part of the domestic defence capability of several nations. Read more about us here.

The Role

We're currently seeking an Office Manager to become an integral part of our operations at our Fareham based office. If you thrive in a fast-paced environment, possess exceptional organizational skills, and have a knack for keeping things running smoothly, this could be the perfect opportunity for you. As our Office Manager, you'll play a pivotal role in ensuring the efficient functioning of our office while providing vital support to our team members. If you're ready to take on a rewarding challenge in one of the most vibrant locations in Fareham, we invite you to apply and be part of our exciting journey!

Business Support Duties

• Booking Travel (group bookings, guest bookings, expat) - Booking Taxis, flights, hotels/apartments when it is required.
• Train new starters (Induction) - Set up travel profile, how to book travel, how to use SharePoint/SaabNet, expenses, company credit card, request holiday, set up h&s/security induction
• Managing Hire Car account for Fareham/corporate account (colleagues may request to hire cars)
• Invoicing (Manage invoice inbox, process invoices, sign off invoices on behalf of certain colleagues, downloading individual travel invoices to match the statement)
• Dealing with travel queries/complaints/refunds
• Admin for FedEx account
• Onboard new starters (welcome bag, order mobile phone, Saab ID, Laptop/headsets, email distribution lists)
• Ordering gifts/flowers upon request (updating spreadsheets)

Office Duties

• Register/Sign in guests
• Assist with meeting room bookings/set up
• Order catering upon request
• Welcome guests (escort them to the meeting room, offer tea/coffee)
• Ensure meeting rooms are tidy during the day/be responsible for and give cleaner direction
• Check coffee machine regularly (empty/refill)
• Keep inventory of stock (cleaning products, drinks, coffee beans, stationery) and order when needed.
• Respond to queries from colleagues
• Order Business Cards
• Deal with post (sending/receiving)
• Issue IT equipment upon request
• Plan/Assist with events
• Send Birthday cards
• Transporting goods to different sites for events (Banners, NLAW equipment, branded goods)
• Doing monthly expenses for the office supplies (everything bought on corporate card)
• Answer telephone