Accounts and Sales Administrator

Part-Time Accounts & Sales Administrator

Remote (occasional meet-ups in West Malling)

20 hours per week - ideally 10am to 2pm, Monday to Friday

Salary: £16,000 per year (based on 20 hours per week, equivalent to £32,000 full-time)

Are you looking for a flexible part-time role that fits around school hours?

Do you have experience in accounts or office administration within the IT or managed services industry?

Would you enjoy working in a friendly, fast-paced team where your organisational skills really make an impact?

This role offers the chance to join a growing IT Managed Service Provider and provide essential support across accounts, procurement, and sales administration. You will work closely with clients, suppliers, and internal teams to keep everything running smoothly behind the scenes.

The Role

You will take ownership of a variety of administrative and finance tasks, including:

Accounts & Procurement (using Xero, Dext & Halo PSA)

• Raising purchase orders and liaising with suppliers
• Processing invoices, reconciling statements, and maintaining supplier records
• Creating new supplier accounts and requesting quotes
• Approving invoices in Xero and reconciling bank accounts
• Monitoring licence renewals, ordering renewals, and updating records

Sales & Client Support

• Creating quotes, processing sales orders, and tracking deliveries
• Sending invoices to customers and chasing overdue payments
• Building positive relationships with clients and suppliers
• Liaising with the Service Desk, Projects, and Finance teams to ensure smooth coordination

About You

We are looking for someone who is:

• Experienced in an admin or accounts role (preferably within IT, telecoms, or managed services)
• Proficient with Xero or similar accounting software (Dext/Halo experience is a plus)
• Highly organised, detail-oriented, and confident working independently
• A clear communicator with a proactive, can-do approach

The Details

• Hours: 20 per week (10am-2pm, Monday to Friday)
• Location: Remote, with occasional meet-ups in West Malling
• Type: Permanent, part-time
• Software used: Xero, Dext, Halo PSA

This is a great opportunity for someone who enjoys variety, values flexibility, and wants to be part of a supportive, professional team in the IT services industry.

If this sounds like the right fit, we would love to hear from you.