Senior Executive Assistant

Senior Executive Assistant Your career starts with Acosta Europe. Job Title : Senior Executive Assistant Location : Woking / Stoke / Remote Salary : Competitive About the Role The Senior Executive Assistant provides high-level, proactive and confidential support to the President. The role ensures the smooth operation of executive activities, supports board-level governance, and may provide line management to the administrative/office team. The Senior EA enables senior leaders to focus on strategic priorities by managing complex schedules, board processes, communications, and key projects. Key Responsibilities

Executive Support

• Manage complex and fast-moving calendars, resolving conflicts and using strong judgement to prioritise.

• Proactively manage inboxes and correspondence, drafting replies and preparing briefing notes.

• Prepare executive documents including board papers, presentations, reports, agendas, and minutes.

• Organise Executive Leadership Meetings, Senior Leadership meetings, management offsites, and client or stakeholder meetings.

• Coordinate travel, itineraries, accommodation, visas, expense processes and logistics as required.

• Maintain confidentiality at all times, handling highly sensitive information with discretion.

• Exercise sound judgement when engaging with internal and external stakeholders on behalf of the Board and President.

Board & Governance Support

• Coordinate the timely production, formatting and distribution of papers, briefs and notes.

• Ensure meetings comply with internal governance and procedural requirements.

• Liaise closely with key senior stakeholders.

• Manage action logs, ensuring follow-up with owners and monitoring progress.

Project & Operational Support

• Support with key business initiatives and cross-functional projects, coordinating activities and tracking timelines.

• Conduct research, collate data, and maintain accurate records and documentation.

• Produce briefing materials for external meetings, visits, or events.

• Organise internal or external events, leadership workshops, and strategic planning sessions.

Team Leadership (where applicable)

• Line manage administrative support roles (EA/Office Administrator).

• Support appraisals, workload allocation, record keeping, and development planning.

• Lead improvements to administrative processes, systems, and cost-efficiency initiatives.

Personal Attributes

• Emotionally intelligent and resilient.

• Highly proactive, adaptable, and solutions-focused.

• Able to work independently with minimal supervision.

• Calm under pressure, flexible with changing priorities.

• Professional, confident and a positive ambassador for the business.

Essential Knowledge & Skills

• Significant experience supporting senior executives (minimum 5 years at senior EA/PA level).

• Demonstrable experience managing board-level administration, board packs, and governance processes.

• Advanced skills in Outlook, MS Office, and presentation creation.

• Exceptional organisational skills with the ability to manage competing priorities.

• Strong written and verbal communication with the ability to influence and build relationships across all levels.

• Ability to handle confidential information with absolute discretion.

• Strong problem-solving ability; proactive forward planner.

• High level of attention to detail and accuracy.

Highly Desirable Experience

• Experience supporting a President or senior leadership in a complex or fast-moving environment.

• Experience managing small teams or administrative functions.

• Degree-level education or equivalent professional experience.

What We Offer At Acosta Europe, we believe in investing in our people. You'll enjoy a supportive and forward-thinking work environment, ongoing development opportunities, and the chance to make a tangible impact across our growing business. JOIN THE TEAM Got what it takes? In your application we want to see your personal style - what makes you tick and why you think your next opportunity is here with us.