Finance Assistant

Job Title: Finance Assistant

Location: London / Hybrid

Salary: £28,000 - £35,000 per annum based upon experience plus discretionary bonus and comprehensive benefits

Job Type: Permanent, Full-Time

Overview:

This company is the trade association which brings together people, companies, and organisations to realise the positive outcomes of digital technology. With over 1100 members (the majority of which are SMEs) across the UK, this company creates a network for innovation and collaboration across business, government and stakeholders to provide a better future for people, society, the economy and the planet. By providing expertise and insight, we support our members, partners, and stakeholders as they prepare the UK for what comes next in a constantly changing world.

Role Purpose:

As Finance Assistant, reporting into the Head of Finance, you will manage the escrow administration for this company and assist the Finance Team in maintaining the accounts receivable and accounts payable ledgers.

Key Responsibilities

Escrow administration:

• Maintain accurate data on CRM and excel workbook pertaining to all escrow agreements including renewal dates, Escrow Manager, technical contact and Accounts contacts
• Send quotes for annual renewals
• Process escrow monthly renewals on CRM and prepare excel workbook for Finance
• Maintain source code update details on CRM
• Maintain novation's for IP ownership changes
• Amend users per requests based on email terminations or Statutory declarations and update user lists for multiple user agreements and user group agreements.
• Liaise with legal advisors for changes to new or existing agreements
• Lead annual ISO audit process

Accounts receivable:

• Raise and issue sales invoices and credit notes and upload on customer portals as required.
• Posting daily cash and credit card receipts and reconcile
• Create and maintain customer accounts in Business Central, CRM and customer portals
• Complete new and existing membership forms
• Send fee quotes to existing members
• Assist with credit control

Accounts payable:

• Maintain accurate and efficient processing of accounts payable ledger including processing purchase orders, invoices, expenses, credit cards and reconciling supplier statements
• Create and maintain vendor accounts in Business Central including the creation and verification of supplier bank details
• Create fixed asset cards in Business Central
• Send reminders for purchase invoices, expenses and credit card approvals
• Request final VAT event invoices, reverse proforma invoices and send for approval
• Create and post BACS, one-off and faster vendor payments and send for approval
• Email remittance advices to vendors and employees
• Assist staff with Zetadocs expense and Business Central queries and troubleshooting

Other duties:

• Send documents via Adobe Sign as requested
• Complete weekly bank reconciliations
• Manage accounts and credit control mailboxes
• Promptly answer and resolve queries from our members, suppliers and internal teams
• Work with and provide cover for Accounts Assistant
• Other ad hoc duties as required

About you:

Skills, Knowledge and Expertise:

Core Competencies:

• Problem solving
• Communicating and influencing
• Developing and managing collaborative relationships
• Planning and organizing
• Quality results orientation
• Customer service orientation
• Decision-making
• Flexibility and adaptability

Essential Knowledge and Experience:

• AAT qualified
• Excellent organisational skills
• Proven experience of working in a similar role
• Basic excel skills

Desired Knowledge and Experience:

• Knowledge of Business Central accounting package
• Experience of both accounts receivable and accounts payable

Additional Information:

This is a full time role based out of this company's London offices, however this company operates a flexible working policy.

This role profile is a guide to the work that is required but does not form part of any contract of employment and may change from time to time to reflect changing circumstances.

The successful candidate must have permission to work in the UK prior to the commencement of employment.

The salary range for this role is £28,000 - £35,000 per annum based upon experience plus discretionary bonus and comprehensive benefits.

About Us:

This company is a membership organisation that brings together people, companies and organisations to realise the positive outcomes of what digital technology can achieve in collaboration with our sister company. We collaborate across business, government and stakeholders to fulfil the potential of technology to deliver a stronger society and more sustainable future. By providing expertise and insight, we support our members, partners and stakeholders as they prepare the UK for what comes next in a constantly changing world.

Please click APPLY to be redirected to our website to apply for this role.

Candidates with experience of: Candidates with previous job titles and experience of; Finance, Finance Administration, Finance Administrator, Invoicing, Xero, SAP, Accounts Assistant, Accounts Administrator may also be considered for this role.