Job Description
Personal Assistant - Portadown
2. Team & Operations CoordinationTrack staff presence (onsite, remote, leave, sickness)Maintain schedules, rotas, and team availability dashboardsCommunicate updates, reminders, and deadlinesPrepare daily/weekly briefings or status summariesMonitor follow-up actions, commitments, and accountability
3. Communication & Email ManagementTriage, categorise, and prioritise emails for Directors and team membersDraft responses and manage correspondence for approvalDeal with routine staff and client queries where appropriateProvide daily summaries of key messages, decisions, and action pointsMaintain clear, searchable digital filing and documentation systems
4. Administrative & Operational SupportCreate reports, letters, proposals, presentations, and documentationMaintain shared files and organised data repositoriesChase deadlines, actions, and overdue deliverablesCoordinate travel, logistics & meetings scheduleAssist with expenses, procurement requests, and minor purchases
5. Sales SupportMaintain CRM data integrity and reporting outputs (CRM compliance by the sales team)Produce weekly sales pipeline summaries and KPI dashboardsPrepare Directors for calls, meetings, and presentationsSupport client communication drafting, scheduling, and action trackingAssist in preparation of quotes, proposals, and commercial documents
6. Costing & Commercial Analysis (Primarily director 2)Assist with costing exercises, pricing, and commercial evaluationsMaintain accurate reporting on margins, costs, and sales performancePrepare analysis and summaries for monthly/quarterly reviewsIdentify anomalies or discrepancies and escalate as neededSupport costing-related communication with internal stakeholders
7. Workflow CoordinationManage task lists, priorities, and workflows for both DirectorsDrive operational efficiency by monitoring deadlines and deliverablesSchedule meetings, leadership huddles, and client engagementsEnsure documentation, communication, and actions are aligned across teams
What you'll get in return
will be offered an excellent starting salary negotiable up to £40k, opportunity to join a very reputable company with a great working environment.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career. #
Personal Assistant - Portadown
Your new company This is a superb opportunity to work for a very reputable family business that have been successfully trading for 25 years and have gone from strength to strength. They are a very innovative company and over the years they have diversified into different industries and markets. Due to company expansion they are recruiting for a PA. You will act as a PA to 2 company directors. Hours of work are 9-5 however they can be flexible to accommodate. Salary for this role is £32k-£40 depending on experience.
Your new role As PA duties include
1. Time Management & Prioritisation
2. Team & Operations CoordinationTrack staff presence (onsite, remote, leave, sickness)Maintain schedules, rotas, and team availability dashboardsCommunicate updates, reminders, and deadlinesPrepare daily/weekly briefings or status summariesMonitor follow-up actions, commitments, and accountability
3. Communication & Email ManagementTriage, categorise, and prioritise emails for Directors and team membersDraft responses and manage correspondence for approvalDeal with routine staff and client queries where appropriateProvide daily summaries of key messages, decisions, and action pointsMaintain clear, searchable digital filing and documentation systems
4. Administrative & Operational SupportCreate reports, letters, proposals, presentations, and documentationMaintain shared files and organised data repositoriesChase deadlines, actions, and overdue deliverablesCoordinate travel, logistics & meetings scheduleAssist with expenses, procurement requests, and minor purchases
5. Sales SupportMaintain CRM data integrity and reporting outputs (CRM compliance by the sales team)Produce weekly sales pipeline summaries and KPI dashboardsPrepare Directors for calls, meetings, and presentationsSupport client communication drafting, scheduling, and action trackingAssist in preparation of quotes, proposals, and commercial documents
6. Costing & Commercial Analysis (Primarily director 2)Assist with costing exercises, pricing, and commercial evaluationsMaintain accurate reporting on margins, costs, and sales performancePrepare analysis and summaries for monthly/quarterly reviewsIdentify anomalies or discrepancies and escalate as neededSupport costing-related communication with internal stakeholders
7. Workflow CoordinationManage task lists, priorities, and workflows for both DirectorsDrive operational efficiency by monitoring deadlines and deliverablesSchedule meetings, leadership huddles, and client engagementsEnsure documentation, communication, and actions are aligned across teams
What you'll get in return
will be offered an excellent starting salary negotiable up to £40k, opportunity to join a very reputable company with a great working environment.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career. #
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