Facilities Coordinator

Position: Facilities Coordinator
Location: West End, London
Hours: Monday to Friday, 8:00am - 5:00pm
Salary: £37,000 per annum
Employment Type: Full-time, Permanent

An excellent opportunity has arisen for a Facilities Coordinator to join a well-established facilities management provider, based within a state-of-the-art commercial facility in the West End of London. This is a highly client-facing, office-based role, ideal for an organised and professional individual with strong coordination and administrative skills.

You will be a key point of contact on site, supporting the smooth day-to-day operation of the workplace, ensuring an exceptional experience for occupiers, visitors, and stakeholders.

What you'll do:

• Act as the front-of-house and facilities point of contact, welcoming visitors and managing guest access.
• Coordinate meeting rooms, events, and workplace services, ensuring spaces are set up and maintained to a high standard.
• Respond to service requests, issues, and queries promptly, liaising with cleaning, maintenance, and service partners as required.
• Support health & safety processes, including routine checks and compliance documentation.
• Assist with facilities inductions for new starters and support wider site communications.
• Manage office supplies, stock control, and hospitality arrangements.
• Raise purchase orders, support invoice processing, and assist with basic budget tracking.
• Maintain accurate records, trackers, and reports using internal systems and databases.
• Provide cover and support to the Facilities Manager when required.

What you'll bring:

• Previous experience in a Facilities, Workplace, or Office Coordination role.
• Strong organisational skills with the ability to manage multiple tasks in a fast-paced environment.
• Confident communicator with a professional, customer-focused approach.
• Good IT skills, including Microsoft Office and database or tracking systems.
• A proactive mindset with strong attention to detail.
• Knowledge of basic health & safety and office services is advantageous.

Why Apply?

• Work within a modern facility in the West End
• Join a reputable FM provider with a strong client portfolio
• Stable Monday to Friday working hours
• Competitive salary of £37,000 per annum
• Opportunity to develop and grow within facilities management

This role is well suited to someone who enjoys being at the heart of a workplace operation and delivering a first-class facilities experience.