Business Unit Sales Coordinator

Must have APMP Qualification and experience in Bid writing, finance and doing spreadsheets on excel

Duties & Responsibilities:

• Complete pre-qualification questionnaires as requested and keep the Business Development Manager fully updated on progress.
• Conduct customer research and due diligence on prospects as required, creating an information pack.
• Identify, review, evaluate and understand the requirements of identified business opportunities and suggest successful strategies for response.
• This includes completing the New Bid Template.
• Work closely with the Business Development Manager to manage tenders from initiation to submission.
• Help to phoning subcontractors to request quotes, helping labour load and build S1s.
• Write bespoke and specific bid responses within allocated bids and provide support for other team members as appropriate.
• To manage the contributions of others supporting the bid to ensure timely delivery of best quality responses.
• Ensure final documents are of highest quality through editing and proofreading.
• Attendance at tender site visits, client meetings and preparation of presentations where necessary.
• Build relationships with operational managers and support functions.
• Maintain and prepare information, CVs and case studies for the Business Unit Knowledge library.
• Assisting with preparation of materials for marketing events, presentations and client meetings.
• Work with the business development team to develop systems and procedures to improve the overall efficiency of corporate division sales process.
• Work proactively with the Bid Manager to maintain and update the corporate division Information Library.

Business Unit Co-ordinator Duties:

• Providing administrative support to the business unit management and contract support team to include:
• Day to day admin, including photocopying, typing and taking telephone messages.
• Responsible for updating and maintaining the central contract filing for the business unit.
• Preparing and issuing predefined reports for both internal and external customers.
• Maintenance of Business Unit Director diary.
• When required, attending meetings to take notes or minutes and ensure follow up action undertaken.
• Organising/co-ordinating team and contract review meetings.
• Arranging training courses for business unit support staff and contract managers.
• Customer contact both internal and external.
• Assisting contract support team (holiday cover).
• Completion of time sheets and holiday records for the central business unit team.
• Developing systems and procedures to improve the overall efficiency of the office.
• Undertake any other duties as requested by the Finance Manager and Business Unit director.