Maintenance Coordinator - Planner / Scheduler

Maintenance Coordinator (Planner / Scheduler) Salary: £28k + excellent benefits & career opportunities Location: Livingston Hours: Monday to Friday day time hours

We have an exciting opportunity for a Maintenance Coordinator (Planner / Scheduler) to join a well-established organisation based in Livingston. This role plays a key part in coordinating and supporting maintenance activities, ensuring work is planned efficiently, delivered safely and completed in line with customer expectations.

This role would suit candidates with experience in maintenance coordination, service coordination, scheduling, planning or operational administration, particularly within environments involving field-based teams, equipment, assets or service delivery.

The role:

• Act as the main point of contact for customers regarding maintenance enquiries and requests
• Raise and manage maintenance jobs accurately and in a timely manner
• Plan and prioritise works to meet service levels, safety standards and operational requirements
• Provide regular updates to customers on job progress, ensuring a high level of service
• Liaise closely with technicians, logistics teams and third-party contractors to ensure timely site attendance
• Monitor technician and contractor compliance, including certifications, working hours and H&S requirements
• Support health, safety and environmental procedures through accurate administration and reporting
• Administer RAMS and associated operational documentation
• Raise purchase orders for technicians and third parties
• Resolve customer invoice queries and supplier issues
• Maintain accurate records and complete month-end reconciliation

Candidate requirements:

• Experience in a Maintenance Coordinator, Maintenance Planner, Scheduler, Service Coordinator or similar role
• Strong organisational and time management skills, with the ability to prioritise multiple tasks
• Excellent communication skills and a customer-focused approach
• Good problem-solving ability and strong attention to detail
• Confident working with operational teams and external contractors
• Proficient in Microsoft Word, Excel and Outlook

This role offers a stable, full-time opportunity within a supportive team environment, with clear processes and the chance to develop your skills within a growing organisation.

If this sounds like the opportunity you have been looking for, please apply by attaching your CV.

Key words:

Maintenance Coordinator, Maintenance Planner, Scheduler, Service Coordinator, Resource Coordinator, Operations Coordinator

Equal opportunities and diversity: Our client are committed to building a diverse, equal and inclusive culture. They aim to establish and maintain a leadership team and colleague population that reflects our society. They invite all colleagues to bring their whole selves to work and strive for an environment which is fair, and in which all of their colleagues are able to do their best each day.

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