Job Description
Occupational health filing, digitisation of forms and processes, ad-hoc duties as requested
Technical Skills
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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Your new role
The Occupational Health & Wellbeing Project Support coordinator will provide interim support to the Occupational Health & Wellbeing Lead by delivering a range of project-based improvements across Occupational Health systems, processes, and digital platforms. The role will enhance the efficiency, accessibility, and user experience of Occupational Health services for employees and managers.
Digital & Systems Improvement
- Rebuild and modernise the Occupational Health intranet site using SharePoint to improve structure, content accessibility, and user experience.
- Digitise existing Occupational Health forms, templates, and workflows to streamline processes and reduce manual handling.
- Implement and support improvements across digital tools including SharePoint, Microsoft 365 applications, PowerApps, and related workflow tools.
- Review existing Occupational Health filing structures, both digital and physical.
- Support the development and rollout of an improved records retention and deletion framework aligned with data protection and internal compliance standards.
- Assist in implementing best practice processes for GDPR compliance within the Occupational Health function.
- Work closely with the Occupational Health & Wellbeing Lead to deliver ad hoc project work supporting the team's strategic and operational goals.
- Collaborate with Health & Safety, HR, and wider business stakeholders on joint initiatives.
- Provide general project administration and coordination support as required.
- Undertake additional duties as reasonably requested by the Occupational Health & Wellbeing Lead
Technical Skills
- Strong experience with SharePoint (content structure, site creation, user experience, permissions, document management).
- Proficiency in the full Microsoft 365 Suite (Word, Excel, Outlook, OneDrive, Teams).
- Data handling and data management skills.
- Experience with Power BI and PowerApps (desirable but not essential).
- Excellent attention to detail.
- Strong organisational and project coordination skills.
- Ability to interpret and apply data protection principles (experience in a Data Protection support role is advantageous).
- Strong communication and stakeholder engagement skills.
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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About Hays