Project Coordinator

Must have APMP qualification!

Key Responsibilities:

• Assist in the planning, coordination, and delivery of facilities and maintenance projects.
• Track project timelines, milestones, and deliverables to ensure projects are completed on time and within budget.
• Coordinate communication between internal teams, contractors, and suppliers.

• Maintain project budgets and financial tracking using Excel and spreadsheets.
• Monitor project costs, purchase orders, and invoices.
• Support financial reporting and cost analysis for facilities projects.

• Assist in preparing bid submissions, tender documentation, and supporting materials.
• Gather and organise information required for bid proposals.
• Coordinate with vendors and internal stakeholders during the bid process.

• Source and obtain quotes from contractors and suppliers.
• Evaluate quotations and maintain records of supplier pricing and proposals.
• Support procurement processes in line with company policies.

• Develop and maintain spreadsheets to track project progress, budgets, and supplier performance.
• Produce reports, dashboards, and project summaries for management.
• Ensure accurate record keeping and document control.

• Maintain project documentation, contracts, and compliance records.
• Schedule meetings, prepare agendas, and document project updates.
• Ensure all facilities project files are organised and up to date.

Required Skills & Experience:

• Proven experience in a project coordination, facilities, operations, or administrative role.
• Strong Excel and spreadsheet skills including tracking budgets, data management, and reporting.
• Experience with bid writing, tender preparation, or proposal support.
• Experience sourcing and managing quotes from suppliers or contractors.
• Understanding of basic financial processes, budgeting, and cost tracking.
• Excellent organisational and time management skills.
• Strong written and verbal communication skills.
• High attention to detail and ability to manage multiple tasks simultaneously.