Executive Assistant to Director of Education

Client

Local Authority in Barking

Job Title

Executive Assistant to Director of Education

Pay Rate

Hours

36 Hours a week (Mon-Fri)9AM-5PM

Duration

Initial 3 month contract

Location

Office based Barking Town Hall 3 days a week

Description

Job Purpose

To provide efficient and effective Executive Assistant support to the Director of Education and act as first point of contact for Headteachers to signpost them to appropriate help and Council services.

Specific Accountabilities of the Role

• Reading, monitoring and responding to emails and other correspondence. Provide responses to routine queries, and draft replies to more complex issues for approval by Director.

• Managing and maintaining complex diaries, scheduling, prioritising and managing appointments.

• Prioritise schedules to ensure an effective Executive Assistant service is provided to the Director within remit.

• Create documents and put in place arrangements to support monitoring, tracking and systematic recording across Education Services.

• Coordinating meetings, papers for agreed standard meetings and as required, minute meetings, noting actions and progress.

• Arranging travel and accommodation and preparing travel itineraries.

• Ensure correspondence and documents are filed/scanned on a regular basis and to dispose of documents in accordance with retention policies.

Experience:

Ability to manage a Director's inbox and prepare reports, documents and presentations using all Microsoft packages

Ability to work on own initiative to plan, organise and prioritise a significant and varied workload with competing demands, working calmly under pressure

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