Receptionist (Administrator)

Job Title: - Administrator / Receptionist

Base Location: Merthyr Tydfil, Cardiff, UK (on-site)

Job type: - 2years 2months contract (26 months)

Working Pattern: Full-time (Monday to Friday)

Job Overview
We are seeking a highly organised and professional Administrator / Receptionist to support the day-to-day operations of our construction office. This role is the first point of contact for visitors and callers, while also providing essential administrative support to project and site teams.

Key Responsibilities

Reception Duties
Greet visitors, clients, and subcontractors in a professional and friendly manner
Manage incoming calls, emails, and enquiries, directing them appropriately
Maintain a clean and organised reception and office area
Handle incoming deliveries
Co-ordinate meeting room bookings and hospitality arrangements
Administrative Support
Provide general administrative support to project managers and site teams
Maintain accurate records, filing systems, and databases
Assist with document control (drawings, permits, reports, health & safety documents)
Prepare and format documents, reports, and correspondence
Schedule meetings, appointments, and site visits
Construction-Specific Tasks
Assist with onboarding of subcontractors and ensuring compliance documentation is up to date
Support health & safety administration (e.g. inductions, records, PPE logs)
Track project paperwork such as timesheets, invoices, and purchase orders
Liaise with suppliers, subcontractors, and internal teams

Skills & Experience
Previous experience in an administrative or receptionist role (construction industry experience desirable)
Strong organisational and multitasking abilities
Excellent communication and interpersonal skills
Proficient in Microsoft Office (Word, Excel, Outlook)
Familiarity with document control systems (desirable)
Ability to work in a fast-paced environment

Personal Attributes
Professional and approachable manner
Strong attention to detail
Reliable and punctual
Ability to work independently and as part of a team

Guidant, Carbon60, Lorien & SRG - The Impellam Group Portfolio are acting as an Employment Business in relation to this vacancy.