Job Description
Mandatory skills - ADP
JOB RESPONSIBILITY
Administration: To ensure that payroll systems are maintained and updated with changes including new starters and leavers, changes in benefits,employment status and other miscellaneous changes in a timely and accurate manner and in compliance with the Data Protection Act 1998
First point of contact for the staff appraisal system, responsible for implementation and monitoring of the system
Responsible for updating and monitoring the Time and Attendance system Darwinbox
To maintain a monthly payroll file for all new starters, leavers, bonuses and all other changes
Comply data for IBG, Bonuses and for Life Insurance for employees
To provide support to the HR team with any additional administrative activity and any other duties as required by the business.
P11D's and Tax Returns for Expats
Contract renewals and preparing approval notes for the management
Processing invoices in a timely manner
Managing petty cash and balancing it at the end of the month
Payroll Processing:
Checking all monthly HR changes inputted and processed on ADP in a timely manner and committing the payroll, including statutory year endreturns, P11D's and P60s. Processing the changes in absence of HR Associates
Responsible for creating, maintaining and updating all payroll processes
To handle all employee salary and payroll queries (locals and expats)
Responsible for all reporting from payroll in line with HR and business requirements
Checking the pension file provided by ADP, reconciling pensions payments with the file received from ADP and payment made to pension providers. Sending the pension file to our Pension providers (Scottish Life, Prudential and Friendslife)
Managing season ticket loans and personal loans issued. Preparing and submitting the control return form to CEO every month
Reconciliation of payroll - ensuring correct transactions are posted in the GL Finacle file received from ADP for the Locals, ensuring reversal of entries in case of incorrectly posted.
Making manual payments outside the payroll with Head HR's approval in conjunction with the Operations team in a timely manner
Compiling Data from the General charges file received from Accounts Dept and reporting to King and King for the Expats Payroll. Good understanding of all the benefits that needs to be reported on the payroll file which are grossed up for tax purposes
To assist expatriate employees with HMRC and NI number applications and submission of HMRC documentation when expatriate assignments have ended. Responsible for collating information for the Tax Returns from the expats, preparing data for the Tax Returns, PSA and P11d and submit to King & King in a timely manner
Responsible for the timely and accurate remittance of PAYE and NI payments for expats inconjuction with Operations Team
Ensuring all new joiner's and leaver's documents are available to expats for the payroll processing
Ensuring Third Party Payments are made well in time to HMRC for Tax and NI for Expats
COMPETENCY
Results Oriented - possesses the ability to identify actions necessary to achieve task completion and to obtain results; the ability to meet schedules, deadlines, quotas and performance goals.
Self-Management - possesses the ability to prioritize and complete tasks in order to deliver desired outcomes within allotted time frames.
Excellent interpersonal skills - possesses the ability to interact effectively with a wide range of people, always adopting a positive approach to resolving challenges, seeks win/win outcomes.
Excellent numerical ability.
Possesses an eye for detail.
PERSON SPECIFICATION
Proficient in Microsoft Office Suite with particular emphasis on Microsoft Excel and Microsoft Word. Conversant with operating payroll system. Knowledge of basic accounting is essential.
