Administrator

Multi Trades Recruitment is working on behalf of a highways maintenance company to recruit a Administrator to join a close-knit and supportive team based in Rockbeare, Exeter.

Overview

The Administrator plays a vital role in ensuring the smooth day-to-day operation of the team by providing efficient and professional administrative support. This is a varied position involving communication management, document control, coordination of meetings, and general office support.

Main Responsibilities

• Handling incoming and outgoing communications including emails, phone calls, and post
• Maintaining and updating electronic and paper filing systems
• Scheduling and coordinating meetings, appointments, and events
• Preparing and distributing agendas, minutes, and reports
• Supporting with data entry, document preparation, and general admin duties
• Managing office supplies and placing orders when required
• Greeting visitors and supporting stakeholders
• Ensuring compliance with internal policies and procedures
• Carrying out any additional administrative duties as required

Key Skills & Competencies

• Excellent organisation and time management skills
• Strong written and verbal communication abilities
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• High level of attention to detail and accuracy
• Ability to multitask and work independently or within a team
• Professional, discreet, and reliable
• Strong problem-solving skills and adaptability
• Customer-focused with a friendly and approachable manner
• Highly motivated, proactive, and practical
• Excellent interpersonal skills
• Full UK Driving Licence required