Office and Digital Assistant

Office and Digital Assistant

Would you like to join a company, with a great local brand, a culture we're proud of and clients across the globe? We are Recolution, a collection of Recruitment companies including Yolk Recruitment, Conexus, Meritus and City Executive Search.

Our Recruiters are market specialists. They do what they do, brilliantly, giving job seekers access to amazing opportunities with some of the most exciting employers around.

But our recruiters need support. They can only do their best if we have an environment, digital technology and training that allows them to excel and we are looking for an Office and Digital Assistant to help with that

The role offers diversity, challenges, and a chance to make an impact, supporting our people to make sure they have what they need to be amazing. You'll receive thorough training and ongoing support as you settle into your new position and continue develop in your career. Along the way it will also be fun, rewarding and enjoyable. Hopefully that's what you are looking for?

This is what you'll be doing

• Systems Support - Providing basic on-site support. This is usually simple support with more complex issues escalated internally or to third party supplier. This could be Our internal CRM ( Bullhorn ), Job Boards, Social Media, SharePoint, other digital and cloud platforms or AI technology like ChatGPT or Copilot
• AI and Automation - Assisting with automation, digital workflows and AI technology to continue to improve and streamline internal processes.
• Data Quality and Integrity - Maintain data quality and integrity by processing data requests, encouraging correct system usage and creating digital automations to address data issues to help our people talk to the right people
• Reporting - Generate reports. primarily using Excel, but using AI to automate where possible, including data quality and management reports so we know we're doing the right things
• Learning and Development (L&D) Support - Manage and update training documentation and SharePoint file libraries as well as supporting users to get the most out of our IT and Digital Platforms.
• Office Support and Management - Ensuring a clean and safe workplace, maintaining office standards, arranging and supporting company events, purchasing office supplies and general admin support as required.

This is what you'll need

Attitude and personality are most important; skills can be trained. But you should relish the idea of a diverse role where no two days are the same. Hopefully you'll have most of the following:

• Strong organisational skills - there will be a lot to keep track of and manage
• Self-motivated and capable of self-management - you'll always be working with our people, but we need someone able to take ownership.
• Digitally literate, comfortable working with a range of digital platforms including; MS Office, (especially Excel), and AI tools, like Chat GPT, Copilot or Power Automate
• An interest in learning and improving how digital systems are used
• Comfortable with data handling
• Comfortable in a people facing role, providing support and assistance
• Excellent communication skills (written and verbal) - we like to keep things documented

Everything else you can learn with training and support along the way.

And this is what you'll get in return:

We care about our people, they are at the centre of everything we do. We have a strong commitment to staff welfare, diversity and inclusion and corporate social responsibility as well as offering a friendly working environment.

We believe that people want to make a difference, take pride in what they do and make the biggest contributions when they have the freedom to express ideas and try new things. We'll support you in this and continue to develop your career with you.

We also offer a wide range of benefits including:

• A starting salary of 26,500
• Hybrid working with flexible business hours Monday to Friday
• Free onsite parking
• 22 days of annual leave to start. This rises by 1 day for every completed year
• Christmas shutdown days in addition to annual leave
• An extra day off to celebrate your birthday
• Charity days to support our CSR initiatives
• Great social events throughout the year
• A fully expensed summer party
• Sage Employee Benefits worth up to 1k
• Private medical healthcare plan including on-demand GP, Optical and Dental cover

Please apply with a CV and why you think you'd be interested (and interesting) for the role.

The Recolution Group are an equal-opportunity employer and embraces diversity in our workforce. We employ the best people for the job at hand and actively encourage applications from all qualified candidates, regardless of gender, age, race, religion, sexual orientation, disability, educational background, parental status, gender identity or any other protected characteristic. We champion and celebrate diversity allowing our team to bring their whole selves to work. If we can make any reasonable adjustments for you during the interview and selection process, please let us know and we will do our best to accommodate your request.