Event Project Coordinator/Specialist

Event Project Coordinator/Specialist

• Pay: per day via umbrella
• Start: ASAP
• Duration: August 2027
• Type: Hybrid, three days per week in the office
• Hours: Monday-Friday 40 hours per week
• Location: Canary Wharf
• The successful candidate will be required to go through a security clearance ahead of starting.

Are You Ready to Make Events Unforgettable?

Join us as an Event Project Coordinator/Specialist, where your creativity and organisational prowess will shine! If you are passionate about crafting memorable experiences and thrive in a dynamic environment, we want to hear from you!

Role Overview:

As our clients Event Project Coordinator/Specialist, you will play a pivotal role in the operational and project execution support for hosted meetings and events. Your expertise will contribute to the success of our clients events, impacting the overall performance and effectiveness. Your strong communication and diplomacy skills will be essential as you work closely with various teams and stakeholders.

What You'll Be Doing:

• Logistics Maestro:Manage day-to-day project logistics and ensure smooth event execution across all business units.
• Collaborative Spirit:Work alongside Event Project Managers to develop event strategies and tackle special projects.
• Creative Innovator:Generate exciting ideas to enhance client experiences while driving results and cost savings.
• Detail-Oriented Planner:Handle all logistical details for event attendees and presenters, ensuring a seamless experience.
• Brand Ambassador:Ensure all marketing materials, signage, and displays align with our branding goals.
• Budget Guardian:Maintain accurate budgets and metrics reporting to maximise ROI for our events.
• Expense Management:Support expense initiatives, reconcile invoices, and coordinate payments.
• Vendor Partner:Collaborate with colleagues and vendors on venue logistics, transportation, and audiovisual equipment.
• Contract Negotiator:Review and negotiate contracts to secure the best possible rates.
• Tech Savvy Coordinator:Work with technology partners to ensure all necessary equipment is included for programs.
• Registration Expert:Develop web registration sites and manage stakeholder inquiries while providing consistent updates
• Risk Assessor: Uphold compliance with laws and regulations while safeguarding our organisation's reputation and assets.

What We Need From You:

• Strong experience in the Events or Hospitality Industry.
• Ability to juggle multiple priorities in a fast-paced environment with tight deadlines.
• Excellent time management skills for projects with varying lead times.
• Proven relationship management skills with a people-focused approach.
• Outstanding negotiation and communication abilities.
• Willingness to work extended hours, including weekends and public holidays as needed.
• Openness to travel to support and manage events.

If you're excited to bring your expertise to a role that offers both challenges and rewards, apply now! Let's create extraordinary experiences together!

Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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