Responsible to: Facilities Estates Manager
Job Purpose: To support to Facilities Manager in the co-ordination of the Facilities function and effective running of the Estates Office.
Key Tasks
? To assist the Manager in the allocation of maintenance work for the Estates maintenance team and outside contractors to maximum efficiency and best value.
? Manage the estates facility team. Logging and allocating request to the Estates staff. Monitor the work distribution, quality and timely completion of jobs requested.
? Ensure that all the premises in maintained to the higher possible standard at all the times and that the building infrastructure and fabric are robustly protected and care for.
? The effective and economic operation of the building services including central heating, lighting and water.
? To draw up and implement a planned maintenance programmer.
? To ensure regular building checks are undertaken and to take the necessary steps for immediate corrective repair as appropriate with the Estates maintenance team or maintenance contractor.
? To liaise with the landlord's property maintenance representatives with regards to contracted and non-contracted works.
?To be responsible for client liaison and maintenance of lettings documents, records and invoicing.
? Administration of the campus repair log book, the processing of entries for repair/assistance, and the execution of the required repair whether undertaken personally or contracted out.
? Repairs to the building structure/fabric, electrical system, plumbing, furniture, fences/gates/pathways and equipment were assessed as competent to do so.
? Emergency repair within his competency.
? Routine repair and redecoration as identified in the campus maintenance programme.
? Controlling the entry and the presence of workmen/contractors within the campus building/grounds.
? Operation a fire alarm system.
? Operating of the access control systems.
? To co-ordinate the provision of the Estates office support, including general correspondence, preparation of documents, dealing with correspondence and enquires and organizing meetings as required.
? To assist the Estates manager in the preparation of the campus budget and monitor costs throughout the year.
? To assist the Estates manager in ensuring the general adherence to corporate health and safety legislation.
? To assist the Estates manager in monitoring the health and safety and welfare of Estates staff, visitors and contractors, ensuring they adhere to the safeguarding and visitors policies.
? To liaise with the cleaning contract to ensure the smooth running of the cleaning schedules.
? To oversee the smooth running of the campus CCTV systems, ensuring cameras and equipment are fully operational.
? Oversee the reserved car parking booking systems, liaising with Estates staff for car parking violations.
? To organise the annual re-decoration programmer in liaison with Estates Manager.
? Be aware of the location of essential services including water isolation valves, fire points, drainage systems, gas and power; maintain a detailed plan showing the location of these.
? Regular visually inspect outside areas for defects and potential hazards including conditions of boundaries, fencing, building exteriors and trees.
? Managing and operating the AV equipment.
? Ensure regular emergency equipment checks including fire and intruder alarms, emergency lighting and fire extinguishers are completed.
? To assist with building developments.
1. Health & Safety
? Ensure the campus complies with all current legislation in relation to site safety and facilities management, including the maintenance of appropriate records.
? Participate in the continuing development of robust, transparent health and safety systems and procedures.
? Support health and safety training initiatives and deliver components where appropriate.
? Commit to the growth and maintenance of a positive risk management culture within Coram campus, assisting staff where necessary.
? To keep logs as necessary.
? Participate in the health and safety committee.
? To be a key holder for building.
2. Finance
? To assist the Operations Manager in the drawing up of the annual budgets for the department.
? To comply with Coram financial procedures including cash and stock control regulations.
3. Other Duties
? To attend such meetings, conferences and training events as may be reasonably required.
? To undertake other duties as directed by the General Manager appropriate to the grade and responsibilities of this post.
Terms and Conditions
You will required to work 35 hours per week, inclusive of a one hour unpaid daily break. Your normal weekly hours of work will between 10.00am - 9.00pm Monday - Friday, however, you will be expected to vary these hours to include some evening and weekend work so a degree of flexibility is required.