6 jobs found

Assistant Management Accountant United Grand Lodge seeks an Assistant Management Accountant. This role will be responsible for assisting the Finance & Registrations Manager and CFO in producing robust, accurate and timely management accounts for a number of entities of varying sizes. Background UGLE is the governing body of Freemasonry in England, Wales, the Channel Islands, the Isles of Man consisting of 48 Provinces roughly based on the old county boundaries and 32 Districts overseas. English Freemasonry is a membership organisation of 175,000 people meeting in more than 7,000 Lodges across the globe. Membership is open to any man over the age of 18 irrespective of their background, race or religion, with students also able to join one of 87 University Scheme Lodges. The largest Province in UGLE is Metropolitan in London with many Lodges meeting at Freemasons Hall in Covent Garden which also serves as the Headquarters for English Freemasonry worldwide. Freemasons' Hall is a unique art deco building which can date its origins back to 1769 when Freemasons first started meeting at this site. The current building was completed in 1933 as a memorial to those who died in the Great War. It houses 22 meeting rooms including some unique spaces regularly used for major international events and as film locations. The Hall itself provides a magnificent meeting place for UK and international masonic lodges. It is open to both Freemasons and the general public who are provided with both self-guided audio tours as well as guided tours of the facilities. The Museum of Freemasonry with one of the finest collections of masonic artefacts and archives in the world, is housed within the building. The United Grand Lodge of England is an equal opportunities employer. Main duties: Assist with the production of the monthly management accounts within the month end deadline. Completion of month end balance sheet reconciliations to a high standard. Provision of analysis on an ad hoc basis as requested by senior management. Be a business partner to budget holders and department heads. Ensure consistency of reporting across different systems. Input into the budgeting and forecasting process by collecting data and analysing trends. Support the audit and statutory accounts process by gathering documentation and explaining trends/posting entries. Support cash flow forecasting on a rolling basis. Help to continually review and improve robust internal controls. Ensure compliance with financial policies. Assist in embedding a new finance system, including the related controls and processes thereof. Contribute to continued process improvements and automation in financial reporting processes and systems. Posting journal entries, calculating and maintaining accruals, prepayment and other financial schedules. Support with BACS/BIB payments (i.e. checking receipts, totals, etc.) Collaborate with stakeholders on variance analysis with monthly meetings. Creation and maintenance of process notes in a consistent and clear format. Support other team members with training, knowledge sharing and best practice. Any other ad-hoc duties as required. Skills and experience Qualifications: Qualified accountant (ACCA/CIMA/ACA) or part-qualified working towards a professional qualification - Essential Experience: Management accounts experience - Essential Demonstrable experience of working within a management accounts team - Essential Proficient in the use of Microsoft applications and accounting software and be otherwise IT literate to adapt to bespoke systems and databases (training provided) - Essential Skills and personal attributes: Excellent written and verbal communication skills Calm and confident manner Financial literacy and the ability to understand, interpret and communicate management information. Ability to work collaboratively with colleagues and build strong relationships Ability to work to deadlines and manage workload accordingly A curious mind with the confidence and initiative to bring new ideas to the table High attention to detail Self- motivated and well organised Hours of work Full time 35 hours per week. Salary and Benefits Competitive salary (subject to experience) plus the following benefits package: Private medical cover Pension (3.5% employee & 9% employer contributions - increasing to 12%) Free Life Assurance Holiday (25 days increasing to 30 days) Interest free season ticket loan Gym membership (subsidised) Health and Wellbeing Benefits Flexible working Pirkx benefits platform (inc EAP) Professional Development - Study and Financial support available Application details To apply please send your CV and covering letter to: Rosey Hogan - HR Officer - United Grand Lodge of England via email button below. CVs received without a covering letter will not be considered. Closing date for applications is close of business (5pm) on Friday 8 May 2026.

Admin Assistant Are you eager to kick-start your career in administration? The Admin Assistant role offers a fantastic opportunity to gain valuable experience within a supportive team environment. You will develop essential skills and contribute to smooth office operations, setting a strong foundation for your professional growth. Admin Assistant Responsibilities This position will involve, but will not be limited to: Managing inbox correspondence to ensure timely responses and organisation Assisting with invoicing and basic bookkeeping tasks to support financial processes Entering data accurately into company systems to maintain reliable records Coordinating office activities and supporting team members with administrative needs Organising documents, files, and schedules to keep operations efficient Supporting the Admin Manager and team in ad hoc tasks to ensure seamless workflow Admin Assistant Rewards A salary up to £26,(Apply online only) per annum 40-hour workweek (8:30 - 17:00, Monday to Friday), with a 30-minute lunch break 28 days holiday including bank holidays Pension scheme to help with future planning Fully office-based role with parking available on-site A warm, friendly, and supportive culture fostering professional development Opportunities to learn new skills and progress within the organisation The Company Our client is a forward-thinking company. Renowned for its collaborative approach, the company values continuous learning and professional growth. They are committed to fostering an inclusive environment where every team member can thrive and make a meaningful impact. Admin Assistant Experience Essentials A recent graduate or some office support experience is desirable Comfortable using computers; familiarity with Microsoft Office (Word, Excel, Outlook) Strong organisational skills and attention to detail Effective time management and the ability to prioritise tasks Reliable, proactive, and eager to learn Good communication skills, both written and verbal Ability to follow processes and work well as part of a team Location This is a fully office-based role in West Oxfordshire, with free parking facilities. The role requires a 15-minute walk from the bus stop to the office. Action If you would like to find out more about this excellent opportunity, then please apply online today! We will review and respond to all applications. Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on LinkedIn.

Facilities & Front of House Assistant Warwick Part Time £13.50 per hour We're recruiting on behalf of a well-established European manufacturing business based in Warwick. Following the retirement of a long-serving team member, they're looking for a friendly, reliable person to become an integral part of their close-knit team. The Role This is a varied, hands-on position covering the smooth day-to-day running of the office and facilities. You'll be the welcoming face of the business for visitors while keeping things clean, organised and running like clockwork behind the scenes. What you'll be doing: Meeting and greeting guests, preparing refreshments and lunches General cleaning and tidying throughout the building Kitchen duties including clearing up after staff lunches and managing appliances (dishwasher, coffee machine, ovens, fridge, air fryer etc.) Laundry duties Supporting the team with ad hoc tasks as needed Hours Monday to Friday, 10am 2pm (20 hours per week). Some flexibility will be required on occasion to support events or accommodate early/late guests. What we're looking for A warm, approachable manner you'll be client-facing Someone who gets on with things quietly and efficiently without needing direction Reliable, trustworthy and takes pride in their work Previous experience in a similar role (office cleaner, hospitality, facilities) is a bonus but not essential INDL

We are seeking an experienced and organised Executive Assistant to support multiple Partners for a growing Private Equity firm. This permanent role, based in London West End, and requires someone with previous experience supporting multiple people, and Office admin duties. Client Details The organisation is a growing Private Equity firm based in London West End. They are hiring for an Executive Assistant to support multiple Partners, and wider organisation of the office. This role is office based and paying £55k - £65k plus bonus. Description Executive Assistant responsibilities: Provide comprehensive administrative support to 3-4 Partners and ad hoc to wider team. Including diary management, organising meetings and global travel coordination. Act as the first point of contact for internal and external communications, ensuring professionalism at all times. Coordinate meetings, including scheduling and agenda preparation. Manage end-to-end global travel including detailed itineraries and coordination with external travel provider. Coordinate high-volume internal and external meetings, including investor and fundraising interactions. Manage monthly expense reconciliation process. Collaborate effectively with other departments across different offices and timezones to ensure seamless operations. Support investor roadshows. Oversee day-to-day office operations and act as primary contact for facilities, suppliers, and building management. Ensure meeting rooms and office environment are consistently well-presented for internal and external stakeholders. Coordinate office services including catering, supplies, maintenance, and couriers. Profile A successful Executive Assistant should have: Proven experience in a similar role within Private Equity or Investment. Previous experience supporting multiple senior members. Strong organisational and multitasking skills with a keen eye for detail. Proficiency in Microsoft Office Suite. Excellent written and verbal communication skills. Ability to work independently and manage competing priorities effectively. A proactive and resourceful approach to problem-solving. Job Offer Executive Assistant job on offer: Competitive salary ranging from £55,000 to £65,000. Comprehensive benefits package inc private medical and bonus. Opportunity to work in London, West End. Structured and professional work environment within Private Equity. Office based role with some ad hoc flexibility to work from home. If you are a skilled Executive Assistant looking for a new challenge in London, apply now to take the next step in your career within the financial services industry.

Introduction: Saab UK is part of Scandinavia's largest defence company, bringing together the best of Swedish and British innovation. Saab offers world-leading solutions and services in defence, aviation, space, and civil security to keep people and society safe. Our UK presence has been growing at pace, meaning we can offer a wide range of opportunities for personal fulfilment and career growth. We currently employ over 600 people across eight sites in the UK, and our specialisations include software engineering, underwater robotics, radars, AI, and armed forces training. The Role: This role will be part of our Saab Seaeye business unit in Fareham. The Office Manager for Seaeye will be a highly organised and proactive administrator ensuring the smooth functioning of the offices in our T1 & T2 buildings. The ideal candidate will be a detail-oriented, able to multitask, excellent communication skills, capable of maintaining a productive and positive workplace environment. Key Responsibilities: Assisting with travel and accommodation Dealing with external phone calls and forwarding to relevant departments Diary organisation for Managers where necessary and arranging group meetings Event and Social planning including organisational team building activities Standing in for Executive Assistant when required Ensure the office runs smoothly, high levels of organisational effectiveness, communication and safety for staff and visitors. First point of contact for general enquiries Ordering and organising office & kitchen supplies. Positive relationships with suppliers and source new suppliers when needed Ensure the office and kitchen and communal areas are kept presentable, unpacking dishwashers, distributing fruit and maintaining the coffee machines in each building Organising all visitor and new starter SmartID's Overall coordination of conference room bookings. If required, order refreshments/lunch. Ensure conference rooms are tidy at the end of each day General office administration duties including photocopying/scanning when needed Audit office equipment twice yearly and keep the Registers updated Provide back up for the Facilities Manager if he is absent and contractors are on site. Handle all incoming mail and dispatch of outgoing mail/parcels. Provide support, when required, at offsite events Ad hoc support and special projects, when required Skills and Experience: Organisational, IT and Problem-solving skills Proven experience as an office manager or administrative role Flexibility and a 'can do' attitude Proactive and positive attitude Ability to handle confidential information with discretion. Time-management skills and ability to prioritise tasks effectively. Communication, negotiation and relationship-building skills Strong team player with a solution focused approach By submitting an application to Saab UK you consent to undertaking workforce screening activities that may include but are not limited to: Baseline Personnel Security checks, National Security Vetting, reference checks, verification of working rights and in all circumstances preferred candidates will be placed through a security interview.

About the Role As a member of the Estates team, you will contribute to the day-to-day upkeep and smooth running of the college's buildings and grounds. The role is varied and hands-on, requiring a flexible and practical approach. You will work full-time hours on a rotating shift pattern, which includes evening shifts. Additionally, you will be part of a rota covering occasional Saturdays (paid at an enhanced rate) and will be expected to participate in an on-call schedule. Key Responsibilities Security & Access: Locking and unlocking buildings, ensuring premises are secure and accessible as required. Maintenance: Carrying out routine internal and external maintenance tasks, including minor repairs, painting, and basic plumbing. Groundskeeping: Supporting the upkeep of outdoor areas, including paths, lawns, and communal spaces. Porterage: Assisting with the movement of furniture, equipment, and deliveries across the sites. Driving Duties: Transporting goods or equipment between sites or to external locations as needed. Health & Safety: Ensuring compliance with safety procedures and reporting any hazards or issues promptly. General Support: Responding to ad hoc requests from staff and contributing to the overall smooth operation of the college. Person Specification Physical Fitness: Able to carry out manual work, including lifting and outdoor tasks in various weather conditions. Experience: Previous experience in a maintenance or facilities role is desirable but not essential. Attitude: A cheerful, positive, and 'can-do' approach is essential. You should be willing to learn and adaptable to changing priorities. Teamwork: Able to work effectively as part of a team and independently when required. Communication: Clear and courteous communication skills, with a helpful and professional manner. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)