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executive assistant
Places for People
Executive Assistant
Places for People Edinburgh, Midlothian
At Places for People, we hire People, not numbers. So, if you like the sound of one of our jobs, please apply you could be just whowe'relooking for. Of course, experience andtrack recordmatter, butwe'reeven more interested in people who live our People Promises.That'ssomeone who does the right thing, is enthusiastic and motivated to grow, believes in community spirit, is respectful, and genuinely click apply for full job details
May 07, 2026
Full time
At Places for People, we hire People, not numbers. So, if you like the sound of one of our jobs, please apply you could be just whowe'relooking for. Of course, experience andtrack recordmatter, butwe'reeven more interested in people who live our People Promises.That'ssomeone who does the right thing, is enthusiastic and motivated to grow, believes in community spirit, is respectful, and genuinely click apply for full job details
Saab UK
Executive Assistant
Saab UK Fareham, Hampshire
Introduction Saab UK is part of Scandinavia's largest defence company, bringing together the best of Swedish and British innovation. Saab offers world-leading solutions and services in defence, aviation, space, and civil security to keep people and society safe. Our UK presence has been growing at pace, meaning we can offer a wide range of opportunities for personal fulfilment and career growth. We currently employ over 600 people across eight sites in the UK, and our specialisations include software engineering, underwater robotics, radars, AI, and armed forces training. The Role: This is a 12 month Fixed Term Contract. As an Executive Assistant you will provide EA services to Saab UK Chief Operating Officer, Saab Seaeye Managing Director and Saab Seaeye Deputy Managing Director plus other senior executives as required. You will provide an efficient and responsive administrative, organizational and logistical services, including: Arranging travel, visas (when required) and accommodation Manage the Head's expenses and official entertainment claims Dealing with incoming email, often corresponding on behalf of the MD Diary organization and arranging meetings Carrying out specific projects and research Event and Social planning including organisational team building activities Minute meetings on behalf of the MD Taking minutes of key meetings Expected to travel to key meetings in UK and occasionally to Sweden if required Provide support, when required, at offsite events Ad hoc support and special projects, when required Qualifications and Skills: Essential: Proven experience as an Executive Assistant at a senior level (preferably for a company with international locations) in an environment requiring tact, judgment and discretion Flexibility, the role will require some occasional out of hours/weekend working Adaptable, pro-active and ability to work on own initiative Communication, negotiation and relationship-building skills Organisational, IT and Problem-solving skills Happy to work with ambiguity and willingness to jump into new tasks with enthusiasm Support to the wider EA community as and when required very occasionally at other UK locations Leadership and the ability to 'make things happen' The role is largely an on-site role, but we encourage flexible hybrid working when business needs allow. Desirable: Understanding of working within a defence environment would be advantageous Good knowledge of Microsoft products including PowerPoint and Word Strong team player with a solution focused approach and a high-quality standard of execution and delivery Personable and easy to approach A clear and concise communicator who listens well and is able to flex communication style Ability to think around problems & get to inventive solutions By submitting an application to Saab UK you consent to undertaking workforce screening activities that may include but are not limited to: Baseline Personnel Security checks, National Security Vetting, reference checks, verification of working rights and in all circumstances preferred candidates will be placed through a security interview.
May 07, 2026
Contractor
Introduction Saab UK is part of Scandinavia's largest defence company, bringing together the best of Swedish and British innovation. Saab offers world-leading solutions and services in defence, aviation, space, and civil security to keep people and society safe. Our UK presence has been growing at pace, meaning we can offer a wide range of opportunities for personal fulfilment and career growth. We currently employ over 600 people across eight sites in the UK, and our specialisations include software engineering, underwater robotics, radars, AI, and armed forces training. The Role: This is a 12 month Fixed Term Contract. As an Executive Assistant you will provide EA services to Saab UK Chief Operating Officer, Saab Seaeye Managing Director and Saab Seaeye Deputy Managing Director plus other senior executives as required. You will provide an efficient and responsive administrative, organizational and logistical services, including: Arranging travel, visas (when required) and accommodation Manage the Head's expenses and official entertainment claims Dealing with incoming email, often corresponding on behalf of the MD Diary organization and arranging meetings Carrying out specific projects and research Event and Social planning including organisational team building activities Minute meetings on behalf of the MD Taking minutes of key meetings Expected to travel to key meetings in UK and occasionally to Sweden if required Provide support, when required, at offsite events Ad hoc support and special projects, when required Qualifications and Skills: Essential: Proven experience as an Executive Assistant at a senior level (preferably for a company with international locations) in an environment requiring tact, judgment and discretion Flexibility, the role will require some occasional out of hours/weekend working Adaptable, pro-active and ability to work on own initiative Communication, negotiation and relationship-building skills Organisational, IT and Problem-solving skills Happy to work with ambiguity and willingness to jump into new tasks with enthusiasm Support to the wider EA community as and when required very occasionally at other UK locations Leadership and the ability to 'make things happen' The role is largely an on-site role, but we encourage flexible hybrid working when business needs allow. Desirable: Understanding of working within a defence environment would be advantageous Good knowledge of Microsoft products including PowerPoint and Word Strong team player with a solution focused approach and a high-quality standard of execution and delivery Personable and easy to approach A clear and concise communicator who listens well and is able to flex communication style Ability to think around problems & get to inventive solutions By submitting an application to Saab UK you consent to undertaking workforce screening activities that may include but are not limited to: Baseline Personnel Security checks, National Security Vetting, reference checks, verification of working rights and in all circumstances preferred candidates will be placed through a security interview.
West Riding Recruitment
Part Time Administration Assistant
West Riding Recruitment Batley, Yorkshire
We are recruiting on behalf of a well-established organisation seeking a Warehouse Operations Executive with strong Microsoft Excel and data analysis skills to support its logistics centre in Batley. This is a data-driven role where you will play a key part in improving operational efficiency through accurate reporting, analysis, and system management. You will work closely with warehouse and transport teams to turn data into actionable insights that support performance and decision-making. Key Responsibilities Provide administrative and operational support across warehouse functions Maintain accurate systems, records, and documentation Use Microsoft Excel to: Build, maintain, and develop spreadsheets Analyse operational data and identify trends Produce regular and ad-hoc reports Track KPIs and performance metrics Monitor and report on: Stock movement and inventory levels Transport and fleet performance Environmental and waste data Financial and operational KPIs Support system management, including logistics and transport platforms Coordinate with freight forwarders and ensure all export and compliance documentation is accurate Liaise with transport providers, suppliers, and internal stakeholders Maintain health & safety records and training data Identify opportunities to improve processes through better data use and reporting Support coordination of third-party contractors Deliver high levels of internal communication and customer service Ensure compliance with company policies and data protection standards Skills & Experience Essential: Strong Microsoft Excel skills (e.g., formulas, pivot tables, data analysis, reporting) Proven experience working with large datasets and producing reports Excellent attention to detail and accuracy Strong organisational and administrative skills Ability to manage workload independently and meet deadlines Good communication skills (written and verbal) Understanding of warehouse or logistics operations Awareness of health & safety practices Desirable: Experience with advanced Excel functions (e.g., lookups, data modelling, dashboards) Experience in warehouse, logistics, or eCommerce environments Familiarity with warehouse or transport management systems Key Competencies Analytical mindset with strong problem-solving skills Ability to translate data into meaningful insights Strong relationship-building and teamwork skills Proactive and continuous improvement approach High level of professionalism and accountability Additional Information Ideal for candidates who enjoy working with data, spreadsheets, and operational reporting in a fast-paced environment Working Hours - Part Time 29 hours per week. Flexible working hours/ days Salary: £20,588
May 07, 2026
Seasonal
We are recruiting on behalf of a well-established organisation seeking a Warehouse Operations Executive with strong Microsoft Excel and data analysis skills to support its logistics centre in Batley. This is a data-driven role where you will play a key part in improving operational efficiency through accurate reporting, analysis, and system management. You will work closely with warehouse and transport teams to turn data into actionable insights that support performance and decision-making. Key Responsibilities Provide administrative and operational support across warehouse functions Maintain accurate systems, records, and documentation Use Microsoft Excel to: Build, maintain, and develop spreadsheets Analyse operational data and identify trends Produce regular and ad-hoc reports Track KPIs and performance metrics Monitor and report on: Stock movement and inventory levels Transport and fleet performance Environmental and waste data Financial and operational KPIs Support system management, including logistics and transport platforms Coordinate with freight forwarders and ensure all export and compliance documentation is accurate Liaise with transport providers, suppliers, and internal stakeholders Maintain health & safety records and training data Identify opportunities to improve processes through better data use and reporting Support coordination of third-party contractors Deliver high levels of internal communication and customer service Ensure compliance with company policies and data protection standards Skills & Experience Essential: Strong Microsoft Excel skills (e.g., formulas, pivot tables, data analysis, reporting) Proven experience working with large datasets and producing reports Excellent attention to detail and accuracy Strong organisational and administrative skills Ability to manage workload independently and meet deadlines Good communication skills (written and verbal) Understanding of warehouse or logistics operations Awareness of health & safety practices Desirable: Experience with advanced Excel functions (e.g., lookups, data modelling, dashboards) Experience in warehouse, logistics, or eCommerce environments Familiarity with warehouse or transport management systems Key Competencies Analytical mindset with strong problem-solving skills Ability to translate data into meaningful insights Strong relationship-building and teamwork skills Proactive and continuous improvement approach High level of professionalism and accountability Additional Information Ideal for candidates who enjoy working with data, spreadsheets, and operational reporting in a fast-paced environment Working Hours - Part Time 29 hours per week. Flexible working hours/ days Salary: £20,588
Hello Recruitment Associates
Executive Assistant
Hello Recruitment Associates Weston-super-mare, Somerset
Executive Assistant to MD - Facilities Management - Weston Super Mare £35000 to £40000 depending on experience Hello Recruitment is delighted to be recruiting an Executive Assistant to the Managing Director for a busy and vibrant facilities management business which is expanding rapidly. The client is seeking someone who is a strong communicator and adept at payroll and financial spreasheets where they can pull information quickly and hand that to the MD. In essence the Executive Assistant is a mini - MD but acting as an adminstrative support function with broad shoulders. This would be a great experience for the right person and you would see the business grow whilst making a big difference to the efficiency of the operation. The salary on offer is up to £40000 depending on experience plus all the benefits of an organisation of this size,
May 07, 2026
Full time
Executive Assistant to MD - Facilities Management - Weston Super Mare £35000 to £40000 depending on experience Hello Recruitment is delighted to be recruiting an Executive Assistant to the Managing Director for a busy and vibrant facilities management business which is expanding rapidly. The client is seeking someone who is a strong communicator and adept at payroll and financial spreasheets where they can pull information quickly and hand that to the MD. In essence the Executive Assistant is a mini - MD but acting as an adminstrative support function with broad shoulders. This would be a great experience for the right person and you would see the business grow whilst making a big difference to the efficiency of the operation. The salary on offer is up to £40000 depending on experience plus all the benefits of an organisation of this size,
Hays Business Support
Executive Assistant
Hays Business Support
Your new company With backing from frontrunners in the energy industry, this business operates within the oil and gas industry. As an established, thriving team, they have recognised the need for an Executive Assistant to join their team in supporting Senior Executives from their office in London's West End. Your new role To cover a period of maternity leave, this role will include but not be limited to the following: Diary management for Senior Leadership, International travel coordination, Meeting arrangement (virtual and in person) Event organisation and management, including client events and internal team off-sites / away days. Liaising with internal and external stakeholders Working alongside the internal team eg Office Manager, HR, and Team Assistants Raising POs, Processing expenses. What you'll need to succeed Prior experience as an Executive Assistant in the private sector is a necessity. Prior experience within the energy industry would be beneficial. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
May 07, 2026
Seasonal
Your new company With backing from frontrunners in the energy industry, this business operates within the oil and gas industry. As an established, thriving team, they have recognised the need for an Executive Assistant to join their team in supporting Senior Executives from their office in London's West End. Your new role To cover a period of maternity leave, this role will include but not be limited to the following: Diary management for Senior Leadership, International travel coordination, Meeting arrangement (virtual and in person) Event organisation and management, including client events and internal team off-sites / away days. Liaising with internal and external stakeholders Working alongside the internal team eg Office Manager, HR, and Team Assistants Raising POs, Processing expenses. What you'll need to succeed Prior experience as an Executive Assistant in the private sector is a necessity. Prior experience within the energy industry would be beneficial. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
HR GO Recruitment
Office Manager/ Personal Assistant (PA)
HR GO Recruitment Horsey, Somerset
Job Title: Office Manager / Personal Assistant (PA) Location: Bridgwater Salary: 15.00 - 20.00 per hour (dependent on experience) Working Hours: Monday - Friday, 08:00am - 16:00pm (37 hours per week, term-time only) Work Type: Temporary / Full-Time (with potential to go permanent) HRGO Recruitment are looking for an experienced Office Manager / Personal Assistant (PA) to join a busy school in Bridgwater. This is a fantastic opportunity to work within a supportive education environment, providing key administrative and organisational support to senior staff while ensuring the smooth day-to-day running of the school office. This role leans heavily towards PA-style support, requiring a highly organised individual who can manage priorities, coordinate tasks, and act as a central point of contact within the school. Key Responsibilities Provide high-level PA support including diary management, scheduling meetings, and coordinating appointments Draft and distribute school communications, including newsletters, letters, and general correspondence Act as a first point of contact for parents, staff, and external stakeholders, handling enquiries professionally Support senior leadership with administrative and organisational tasks Manage incoming communications (emails, calls, and in-person enquiries) and prioritise accordingly Oversee front office and reception duties, ensuring a professional and welcoming environment Assist with general office management and ensure efficient day-to-day operations Maintain accurate records and ensure documentation is up to date and compliant Coordinate internal processes and provide administrative support across the wider team Assist with general administrative duties including filing, data entry, and document preparation Support colleagues when required, including assisting within the wider admin team during busy periods Requirements Previous experience in a PA, Executive Assistant, or Office Manager role Strong organisational skills with the ability to manage multiple priorities Excellent written and verbal communication skills Confident using Microsoft Office and general administrative systems Ability to work independently and use initiative in a fast-paced environment Professional, approachable, and adaptable manner Experience within an education setting is desirable but not essential Understanding of confidentiality and data protection procedures Enhanced DBS in place is preferred (or willingness to obtain one) Benefits Term-time only working pattern (family-friendly) On-site parking available Opportunity to secure a permanent position
May 07, 2026
Seasonal
Job Title: Office Manager / Personal Assistant (PA) Location: Bridgwater Salary: 15.00 - 20.00 per hour (dependent on experience) Working Hours: Monday - Friday, 08:00am - 16:00pm (37 hours per week, term-time only) Work Type: Temporary / Full-Time (with potential to go permanent) HRGO Recruitment are looking for an experienced Office Manager / Personal Assistant (PA) to join a busy school in Bridgwater. This is a fantastic opportunity to work within a supportive education environment, providing key administrative and organisational support to senior staff while ensuring the smooth day-to-day running of the school office. This role leans heavily towards PA-style support, requiring a highly organised individual who can manage priorities, coordinate tasks, and act as a central point of contact within the school. Key Responsibilities Provide high-level PA support including diary management, scheduling meetings, and coordinating appointments Draft and distribute school communications, including newsletters, letters, and general correspondence Act as a first point of contact for parents, staff, and external stakeholders, handling enquiries professionally Support senior leadership with administrative and organisational tasks Manage incoming communications (emails, calls, and in-person enquiries) and prioritise accordingly Oversee front office and reception duties, ensuring a professional and welcoming environment Assist with general office management and ensure efficient day-to-day operations Maintain accurate records and ensure documentation is up to date and compliant Coordinate internal processes and provide administrative support across the wider team Assist with general administrative duties including filing, data entry, and document preparation Support colleagues when required, including assisting within the wider admin team during busy periods Requirements Previous experience in a PA, Executive Assistant, or Office Manager role Strong organisational skills with the ability to manage multiple priorities Excellent written and verbal communication skills Confident using Microsoft Office and general administrative systems Ability to work independently and use initiative in a fast-paced environment Professional, approachable, and adaptable manner Experience within an education setting is desirable but not essential Understanding of confidentiality and data protection procedures Enhanced DBS in place is preferred (or willingness to obtain one) Benefits Term-time only working pattern (family-friendly) On-site parking available Opportunity to secure a permanent position
Huntress - Leeds
Legal Executive Assistant
Huntress - Leeds City, Leeds
Executive Assistant Leeds Permanent Salary- 32,000 Hybrid - 50% An exciting opportunity has arisen to join a well-established law firm in Leeds as an Executive Assistant , supporting a busy and high-performing legal team. This role is ideal for an experienced Secretary or PA ready to step up into an EA position, or for an established EA looking to join a firm known for its collaborative culture and 50% hybrid working . You will provide high-level support to multiple lawyers, working closely with senior stakeholders and internal teams. The role offers a varied workload across client service, business development, diary and inbox management, and billing-giving you real exposure and the opportunity to make a meaningful impact within a professional services environment. Key Responsibilities Proactive diary and inbox management Coordinating meetings, travel and events Supporting legal directory submissions and client communications Managing matter opening, compliance checks and client records Drafting correspondence and legal documents Preparing proformas and supporting billing processes Liaising with finance, counsel and internal support teams Prioritising workflow and delegating tasks where appropriate About You Experience in a professional services environment, ideally as a Secretary or PA Confident supporting multiple senior professionals Highly organised with excellent attention to detail Strong communicator with a proactive approach Able to manage competing priorities in a fast-paced setting Please click apply or email (url removed) Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
May 07, 2026
Full time
Executive Assistant Leeds Permanent Salary- 32,000 Hybrid - 50% An exciting opportunity has arisen to join a well-established law firm in Leeds as an Executive Assistant , supporting a busy and high-performing legal team. This role is ideal for an experienced Secretary or PA ready to step up into an EA position, or for an established EA looking to join a firm known for its collaborative culture and 50% hybrid working . You will provide high-level support to multiple lawyers, working closely with senior stakeholders and internal teams. The role offers a varied workload across client service, business development, diary and inbox management, and billing-giving you real exposure and the opportunity to make a meaningful impact within a professional services environment. Key Responsibilities Proactive diary and inbox management Coordinating meetings, travel and events Supporting legal directory submissions and client communications Managing matter opening, compliance checks and client records Drafting correspondence and legal documents Preparing proformas and supporting billing processes Liaising with finance, counsel and internal support teams Prioritising workflow and delegating tasks where appropriate About You Experience in a professional services environment, ideally as a Secretary or PA Confident supporting multiple senior professionals Highly organised with excellent attention to detail Strong communicator with a proactive approach Able to manage competing priorities in a fast-paced setting Please click apply or email (url removed) Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
RSC Manager
Next CAREERS Motherwell, Lanarkshire
The role: We are looking for an exceptional leader to become part of our dynamic and growing business; motivating, challenging and developing the Motherwell Regional Service Centre team to their full potential. You'll be responsible for the safe and efficient operation of the site, bringing your experience and expertise from a similar role. You'll already be a senior manager with a proven ability to lead large, multi-disciplinary teams in a fast-paced environment. Working closely with the Warehouse & Transport Assistant Site Managers, you will ensure that the RSC's vision and objectives in the short, medium and long term are aligned to the Company's strategy, with a clear operational plan for the coming season. The RSC Manager has substantial budget responsibility, with an overall team of over 150 staff across both warehousing and transport. As Site Manager, you'll be responsible for ensuring your team delivers the right product, at the right time, every time at optimal cost, continually driving and challenging the status quo to improve on performance. What you'll take on: Full responsibility for the safe performance and service delivery of the Motherwell RSC Direct line management of two Assistant Site Managers and leadership of an indirect team of 170+ Manage the Ockendon budget for resource, applying cost effective use of resources through structured planning of staffing and vehicle usage Prepare resource planning requirements aligned to volume forecasts throughout the season Daily, weekly, monthly and seasonal reporting across a range of metrics including but not limited to, volumes, resource and budget Ensure that the road transport and 'O'-Licence requirements are adhered to consistently to safeguard compliance Collaborative working across the RSC and wider Distribution network to deliver cost savings and operational efficiencies. What you'll bring: You will be an experienced senior Transport Manager or Site Manager within a large corporate distribution or logistics environment. A proven track record of building strong working relationships is key; you'll work closely with other senior leaders to drive efficiencies and consistently strive for continuous improvement and best practise. Acting as a role model, we are looking for an open, honest people leader, who can demonstrate a proven ability of leading and managing large teams and complex employment related issues. Evidence of succession planning and developing people through coaching, mentoring and setting clear objectives and expectations is essential. The successful candidate must possess a sound knowledge of Road Transport Regulations and be a national CPC licence holder. Benefits: Company car Executive share allocation Private medical insurance Uniform clothing allowance of £750 per season Company bonus scheme
May 07, 2026
Full time
The role: We are looking for an exceptional leader to become part of our dynamic and growing business; motivating, challenging and developing the Motherwell Regional Service Centre team to their full potential. You'll be responsible for the safe and efficient operation of the site, bringing your experience and expertise from a similar role. You'll already be a senior manager with a proven ability to lead large, multi-disciplinary teams in a fast-paced environment. Working closely with the Warehouse & Transport Assistant Site Managers, you will ensure that the RSC's vision and objectives in the short, medium and long term are aligned to the Company's strategy, with a clear operational plan for the coming season. The RSC Manager has substantial budget responsibility, with an overall team of over 150 staff across both warehousing and transport. As Site Manager, you'll be responsible for ensuring your team delivers the right product, at the right time, every time at optimal cost, continually driving and challenging the status quo to improve on performance. What you'll take on: Full responsibility for the safe performance and service delivery of the Motherwell RSC Direct line management of two Assistant Site Managers and leadership of an indirect team of 170+ Manage the Ockendon budget for resource, applying cost effective use of resources through structured planning of staffing and vehicle usage Prepare resource planning requirements aligned to volume forecasts throughout the season Daily, weekly, monthly and seasonal reporting across a range of metrics including but not limited to, volumes, resource and budget Ensure that the road transport and 'O'-Licence requirements are adhered to consistently to safeguard compliance Collaborative working across the RSC and wider Distribution network to deliver cost savings and operational efficiencies. What you'll bring: You will be an experienced senior Transport Manager or Site Manager within a large corporate distribution or logistics environment. A proven track record of building strong working relationships is key; you'll work closely with other senior leaders to drive efficiencies and consistently strive for continuous improvement and best practise. Acting as a role model, we are looking for an open, honest people leader, who can demonstrate a proven ability of leading and managing large teams and complex employment related issues. Evidence of succession planning and developing people through coaching, mentoring and setting clear objectives and expectations is essential. The successful candidate must possess a sound knowledge of Road Transport Regulations and be a national CPC licence holder. Benefits: Company car Executive share allocation Private medical insurance Uniform clothing allowance of £750 per season Company bonus scheme
Office Manager/Executive Assistant
HKS
Office Manager/Executive Assistant page is loaded Office Manager/Executive Assistantlocations: Londontime type: Full timeposted on: Posted Todayjob requisition id: 0 Overview: Responsible for overseeing the daily administrative operations of the studio to ensure smooth and efficient functioning. Supports teams using a wide range of professional skills such as scheduling meetings and appointments, coordinating office operations and providing general administrative support to employees. Highly organised and motivated to take initiative in supporting company operations and teams. Responsibilities :Administrative Duties: Provides administrative leadership support and advises practice leaders accordingly Supports Leadership Meetings and takes minutes as required Schedules and organises activities such as meetings, diary schedules, travel, conferences and interviews for leadership staff Supports the Regional Commercial Business Leader with staff operations, including open job listings and the onboarding process for new hires Performs desktop publishing activities of both routine and advanced nature, for reports, correspondence and presentations Completes Company registration renewals Manages and reconciles studio credit card charges and processes team and assigned leadership travel expense reports Provides back up coverage for reception as needed Trains employees in administrative and office duties as needed Manages the office calendar to keep track of employee holidays and leaveOffice Duties: Oversees any enhancements to the studio working environment such as office supplies, print room, kitchen, and meeting room facilities Serves as the point person for office maintenance and facilities, supplies, business license renewal and invoices Provides support for reception and advises accordingly Oversees building management and facility vendors, including cleaning and security services Manages and coordinates office activities, such as parties and celebrations Provides leadership to the Health and Safety Committee, and supports ongoing heath and safety needs for staff Assists in the onboarding process and setup for new hires Supports employees in using office systems, applications and software Coordinates with the Information Technology team with regards to office technology needs Qualifications: Accredited professional degree or an equivalent combination of education and experience preferred Typically with 8+ years of related experience Experience in MS Office Suite preferred, including Outlook, Word, Excel, PowerPoint and Teams First Aid & Fire Marshall Trained preferred Strong interpersonal skills and the ability to interact with all levels of staff Ability to maintain appropriate degree of confidentiality Ability to communicate in a clear, concise and professional manner both verbally and in writing Ability to proactively problem solve and collaborate on innovative solutions Ability to work in a team Ability to prioritise tasks to meet multiple deadlines and respond to changes at short notice Ability to work on multiple tasks and projects at the same time Ability to effectively meet deadlines at expected qualityIf you currently work for HKS, please submit your application via the Internal Careers Portal. Make Your Search Easier!We recommend selecting the location and/or country before selecting a job title when performing a search.
May 06, 2026
Full time
Office Manager/Executive Assistant page is loaded Office Manager/Executive Assistantlocations: Londontime type: Full timeposted on: Posted Todayjob requisition id: 0 Overview: Responsible for overseeing the daily administrative operations of the studio to ensure smooth and efficient functioning. Supports teams using a wide range of professional skills such as scheduling meetings and appointments, coordinating office operations and providing general administrative support to employees. Highly organised and motivated to take initiative in supporting company operations and teams. Responsibilities :Administrative Duties: Provides administrative leadership support and advises practice leaders accordingly Supports Leadership Meetings and takes minutes as required Schedules and organises activities such as meetings, diary schedules, travel, conferences and interviews for leadership staff Supports the Regional Commercial Business Leader with staff operations, including open job listings and the onboarding process for new hires Performs desktop publishing activities of both routine and advanced nature, for reports, correspondence and presentations Completes Company registration renewals Manages and reconciles studio credit card charges and processes team and assigned leadership travel expense reports Provides back up coverage for reception as needed Trains employees in administrative and office duties as needed Manages the office calendar to keep track of employee holidays and leaveOffice Duties: Oversees any enhancements to the studio working environment such as office supplies, print room, kitchen, and meeting room facilities Serves as the point person for office maintenance and facilities, supplies, business license renewal and invoices Provides support for reception and advises accordingly Oversees building management and facility vendors, including cleaning and security services Manages and coordinates office activities, such as parties and celebrations Provides leadership to the Health and Safety Committee, and supports ongoing heath and safety needs for staff Assists in the onboarding process and setup for new hires Supports employees in using office systems, applications and software Coordinates with the Information Technology team with regards to office technology needs Qualifications: Accredited professional degree or an equivalent combination of education and experience preferred Typically with 8+ years of related experience Experience in MS Office Suite preferred, including Outlook, Word, Excel, PowerPoint and Teams First Aid & Fire Marshall Trained preferred Strong interpersonal skills and the ability to interact with all levels of staff Ability to maintain appropriate degree of confidentiality Ability to communicate in a clear, concise and professional manner both verbally and in writing Ability to proactively problem solve and collaborate on innovative solutions Ability to work in a team Ability to prioritise tasks to meet multiple deadlines and respond to changes at short notice Ability to work on multiple tasks and projects at the same time Ability to effectively meet deadlines at expected qualityIf you currently work for HKS, please submit your application via the Internal Careers Portal. Make Your Search Easier!We recommend selecting the location and/or country before selecting a job title when performing a search.
Hays Specialist Recruitment Limited
Senior Solicitor - Residential Property
Hays Specialist Recruitment Limited Farnborough, Hampshire
Your new company An award-winning Legal 500 firm, recognised across multiple areas that continues to experience exceptional growth, having doubled in size in recent years. With ambitious plans to keep expanding, the firm offers clear progression routes for talented solicitors at every stage of their career. Its meritocratic culture ensures transparent goals for promotion and well-defined career pathways, supported by strong leadership and mentoring opportunities. Working from a single, vibrant office, you'll enjoy a collaborative, energetic environment with open-plan spaces designed to encourage teamwork and innovation. The firm combines high performance with balance, offering hybrid flexibility, realistic targets, and a generous bonus structure that rewards hard work. If you're an ambitious, qualified solicitor looking to join a dynamic, forward-thinking practice, this is an opportunity to progress your career. Due to continued growth, we are looking to engage a Senior Solicitor within the Residential Property team. Your new role As a Senior Residential Property Solicitor, you will manage a varied caseload of residential property matters from instruction through to completion, while also playing a key role in supporting and developing junior team members. You'll act as a point of escalation, ensure quality standards are met, and contribute to process improvements across the department.Key Responsibilities: Handle a full range of residential conveyancing matters, including freehold and leasehold sales and purchases, remortgages, lease extensions, and transfers of equity. Supervise and mentor junior fee earners and conveyancing assistants, providing technical guidance and support Conduct title reviews, draft and approve legal documents, and ensure compliance with regulatory and firm standards. Deliver exceptional client care, offering clear, commercially focused advice. Work closely with management to enhance operational efficiency and client experience. Monitor caseload progression within the team, resolving issues promptly. What you'll need to succeed Qualified Solicitor, Legal Executive, or Licenced Conveyancer with 5+ years PQE in residential property. Strong technical knowledge of the conveyancing process, including title checking and drafting. Previous supervisory or mentoring experience with a collaborative leadership style. Excellent client care and communication skills, with the ability to build lasting relationships. Highly organised with strong attention to detail and the ability to manage competing deadlines. Proficiency with case management systems is desirable. What you'll get in return A competitive salary based on experience partnered with a generous fee-earner bonus scheme. The office has free parking and is easily accessible. They provide a comprehensive benefits package including pension, enhanced maternity/paternity pay, holiday etc. This firm will give you the opportunity to learn and grow within a supportive and dynamic team, whilst developing leadership opportunities through their progressive development program. What you need to do now If you are interested in these roles or would like further information, please get in touch for a confidential discussion.If these jobs aren't quite right for you, but you're exploring new opportunities, we'd still love to hear from you.We would expect a lawyer with the given PQE to have gained the level of experience required, but this does not preclude applications from those with more or less PQE. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
May 06, 2026
Full time
Your new company An award-winning Legal 500 firm, recognised across multiple areas that continues to experience exceptional growth, having doubled in size in recent years. With ambitious plans to keep expanding, the firm offers clear progression routes for talented solicitors at every stage of their career. Its meritocratic culture ensures transparent goals for promotion and well-defined career pathways, supported by strong leadership and mentoring opportunities. Working from a single, vibrant office, you'll enjoy a collaborative, energetic environment with open-plan spaces designed to encourage teamwork and innovation. The firm combines high performance with balance, offering hybrid flexibility, realistic targets, and a generous bonus structure that rewards hard work. If you're an ambitious, qualified solicitor looking to join a dynamic, forward-thinking practice, this is an opportunity to progress your career. Due to continued growth, we are looking to engage a Senior Solicitor within the Residential Property team. Your new role As a Senior Residential Property Solicitor, you will manage a varied caseload of residential property matters from instruction through to completion, while also playing a key role in supporting and developing junior team members. You'll act as a point of escalation, ensure quality standards are met, and contribute to process improvements across the department.Key Responsibilities: Handle a full range of residential conveyancing matters, including freehold and leasehold sales and purchases, remortgages, lease extensions, and transfers of equity. Supervise and mentor junior fee earners and conveyancing assistants, providing technical guidance and support Conduct title reviews, draft and approve legal documents, and ensure compliance with regulatory and firm standards. Deliver exceptional client care, offering clear, commercially focused advice. Work closely with management to enhance operational efficiency and client experience. Monitor caseload progression within the team, resolving issues promptly. What you'll need to succeed Qualified Solicitor, Legal Executive, or Licenced Conveyancer with 5+ years PQE in residential property. Strong technical knowledge of the conveyancing process, including title checking and drafting. Previous supervisory or mentoring experience with a collaborative leadership style. Excellent client care and communication skills, with the ability to build lasting relationships. Highly organised with strong attention to detail and the ability to manage competing deadlines. Proficiency with case management systems is desirable. What you'll get in return A competitive salary based on experience partnered with a generous fee-earner bonus scheme. The office has free parking and is easily accessible. They provide a comprehensive benefits package including pension, enhanced maternity/paternity pay, holiday etc. This firm will give you the opportunity to learn and grow within a supportive and dynamic team, whilst developing leadership opportunities through their progressive development program. What you need to do now If you are interested in these roles or would like further information, please get in touch for a confidential discussion.If these jobs aren't quite right for you, but you're exploring new opportunities, we'd still love to hear from you.We would expect a lawyer with the given PQE to have gained the level of experience required, but this does not preclude applications from those with more or less PQE. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Adecco
Part-Time Team Assistant
Adecco
Job Title: Part-Time Team Assistant Start Date: ASAP Duration: 6-week temp role (with potential to extend) Working Pattern: 2 days per week (16 hours total - flexible on days) Location: Victoria, London (primarily remote, with occasional office attendance required) Pay: 18-20phr Role Overview We are seeking a highly organised and proactive Part-Time Team Assistant to support a small, fast-paced team. This role will provide essential administrative and coordination support. Key Responsibilities Meeting Support Assist in managing large meetings, ensuring conversations stay on track Take clear and accurate meeting minutes Capture and follow up on actions Support preparation ahead of meetings Administrative Support Provide general administrative assistance to senior stakeholders Complete ad hoc tasks from the team, including support Assist with website updates and basic data management Email & Communication Management Manage inbox and communications, including covering emails Respond to or triage enquiries in a timely and professional manner Key Skills & Experience Proven experience supporting meetings, including minute taking and action tracking Strong administrative background with exposure to a wide range of tasks Previous experience as a Senior Administrator, Executive Assistant, or Personal Assistant is highly desirable Excellent organisational and communication skills Ability to manage multiple tasks and work independently Technical Requirements Proficiency in Google Workspace (Docs, Drive, etc.) Additional Information Flexible working days (2 days per week) Must be London-based or within commuting distance for occasional office visits Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
May 06, 2026
Seasonal
Job Title: Part-Time Team Assistant Start Date: ASAP Duration: 6-week temp role (with potential to extend) Working Pattern: 2 days per week (16 hours total - flexible on days) Location: Victoria, London (primarily remote, with occasional office attendance required) Pay: 18-20phr Role Overview We are seeking a highly organised and proactive Part-Time Team Assistant to support a small, fast-paced team. This role will provide essential administrative and coordination support. Key Responsibilities Meeting Support Assist in managing large meetings, ensuring conversations stay on track Take clear and accurate meeting minutes Capture and follow up on actions Support preparation ahead of meetings Administrative Support Provide general administrative assistance to senior stakeholders Complete ad hoc tasks from the team, including support Assist with website updates and basic data management Email & Communication Management Manage inbox and communications, including covering emails Respond to or triage enquiries in a timely and professional manner Key Skills & Experience Proven experience supporting meetings, including minute taking and action tracking Strong administrative background with exposure to a wide range of tasks Previous experience as a Senior Administrator, Executive Assistant, or Personal Assistant is highly desirable Excellent organisational and communication skills Ability to manage multiple tasks and work independently Technical Requirements Proficiency in Google Workspace (Docs, Drive, etc.) Additional Information Flexible working days (2 days per week) Must be London-based or within commuting distance for occasional office visits Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Halfords
Assistant Manager
Halfords Glasgow, Lanarkshire
Ready for the next step in management with the UKs largest Automotive service, maintenance and repair business and we offer great career opportunities, benefits, and an uncapped bonus scheme! As an Assistant Manager, youll work alongside the Centre Manager to provide productive management and leadership, driving profitability, with firm focus on the customers journey click apply for full job details
May 06, 2026
Full time
Ready for the next step in management with the UKs largest Automotive service, maintenance and repair business and we offer great career opportunities, benefits, and an uncapped bonus scheme! As an Assistant Manager, youll work alongside the Centre Manager to provide productive management and leadership, driving profitability, with firm focus on the customers journey click apply for full job details
RE People
Secretary/PA
RE People Cheltenham, Gloucestershire
Personal Assistant (12 Month Maternity Cover) Cheltenham £33,000 A fantastic opportunity has arisen for an experienced and highly professional Personal Assistant to join a well-established and highly regarded professional services business in Cheltenham on a 12-month maternity cover contract. This is an excellent opportunity for a polished, proactive and organised PA professional who thrives in a fast-paced, client-focused environment and enjoys providing first-class support to senior stakeholders. Working as part of a collaborative and professional internal support team, you will play a key role in delivering high-quality administrative, secretarial PA and client support to Partners, senior management and clients, ensuring an exceptional service is delivered at all times. The Role This is a varied and fast-paced role where you will be responsible for providing high-level personal assistant, ensuring the smooth coordination of day-to-day activities, projects and client communications. Key responsibilities will include: Providing high-level PA and administrative support to senior management Managing busy diaries, coordinating meetings and ensuring schedules run smoothly Arranging client meetings, travel, room bookings, refreshments and meeting logistics Acting as a key point of contact for internal and external client queries Supporting with pitches, presentations, events and client projects Liaising with internal departments including finance, marketing and wider business support teams Supporting billing, expenses, invoicing and financial administration Assisting with time recording, reporting and client billing processes Coordinating workflow across shared support teams to ensure deadlines are met Supporting document preparation, correspondence, file opening and general matter administration Maintaining accurate client records and updating internal systems Identifying process improvements and supporting continuous improvement across the team About You We are looking for a professional, polished and proactive individual who has previous experience in a PA, Legal PA Secretary, Executive Assistant within a professional services environment. You will be highly organised, confident managing multiple priorities, and comfortable working in a fast-paced environment where attention to detail and professionalism are key. The ideal candidate will have: Previous experience in a PA / Personal Assistant / Client Services support role Strong administrative and diary management experience Excellent communication skills, both written and verbal A highly organised and proactive approach Strong attention to detail and accuracy A client-focused and solutions-driven mindset The ability to manage multiple priorities and work to deadlines Strong Microsoft Office skills Experience using CRM / practice management systems Professional services or legal sector experience would be highly advantageous What s on Offer Salary of £33,000 12-month maternity cover contract Opportunity to join a highly regarded professional services business Varied, fast-paced and professional working environment Supportive and collaborative team culture Excellent exposure within a prestigious business Cheltenham based role If you are an experienced PA looking for a varied and rewarding opportunity within a professional environment, we would love to hear from you. COM1
May 06, 2026
Full time
Personal Assistant (12 Month Maternity Cover) Cheltenham £33,000 A fantastic opportunity has arisen for an experienced and highly professional Personal Assistant to join a well-established and highly regarded professional services business in Cheltenham on a 12-month maternity cover contract. This is an excellent opportunity for a polished, proactive and organised PA professional who thrives in a fast-paced, client-focused environment and enjoys providing first-class support to senior stakeholders. Working as part of a collaborative and professional internal support team, you will play a key role in delivering high-quality administrative, secretarial PA and client support to Partners, senior management and clients, ensuring an exceptional service is delivered at all times. The Role This is a varied and fast-paced role where you will be responsible for providing high-level personal assistant, ensuring the smooth coordination of day-to-day activities, projects and client communications. Key responsibilities will include: Providing high-level PA and administrative support to senior management Managing busy diaries, coordinating meetings and ensuring schedules run smoothly Arranging client meetings, travel, room bookings, refreshments and meeting logistics Acting as a key point of contact for internal and external client queries Supporting with pitches, presentations, events and client projects Liaising with internal departments including finance, marketing and wider business support teams Supporting billing, expenses, invoicing and financial administration Assisting with time recording, reporting and client billing processes Coordinating workflow across shared support teams to ensure deadlines are met Supporting document preparation, correspondence, file opening and general matter administration Maintaining accurate client records and updating internal systems Identifying process improvements and supporting continuous improvement across the team About You We are looking for a professional, polished and proactive individual who has previous experience in a PA, Legal PA Secretary, Executive Assistant within a professional services environment. You will be highly organised, confident managing multiple priorities, and comfortable working in a fast-paced environment where attention to detail and professionalism are key. The ideal candidate will have: Previous experience in a PA / Personal Assistant / Client Services support role Strong administrative and diary management experience Excellent communication skills, both written and verbal A highly organised and proactive approach Strong attention to detail and accuracy A client-focused and solutions-driven mindset The ability to manage multiple priorities and work to deadlines Strong Microsoft Office skills Experience using CRM / practice management systems Professional services or legal sector experience would be highly advantageous What s on Offer Salary of £33,000 12-month maternity cover contract Opportunity to join a highly regarded professional services business Varied, fast-paced and professional working environment Supportive and collaborative team culture Excellent exposure within a prestigious business Cheltenham based role If you are an experienced PA looking for a varied and rewarding opportunity within a professional environment, we would love to hear from you. COM1
Studio Operations & Executive Assistant
HKS
A design firm in Greater London is seeking an experienced Office Manager/Executive Assistant to oversee daily administrative operations. The successful candidate will provide administrative leadership support, manage office activities, and ensure the efficient functioning of the studio. Ideal qualifications include an accredited professional degree, strong interpersonal skills, and at least 8 years of related experience. Proficiency in MS Office Suite is preferred. This full-time position offers a dynamic work environment and opportunities for growth.
May 06, 2026
Full time
A design firm in Greater London is seeking an experienced Office Manager/Executive Assistant to oversee daily administrative operations. The successful candidate will provide administrative leadership support, manage office activities, and ensure the efficient functioning of the studio. Ideal qualifications include an accredited professional degree, strong interpersonal skills, and at least 8 years of related experience. Proficiency in MS Office Suite is preferred. This full-time position offers a dynamic work environment and opportunities for growth.
Outsource
Executive Assistant
Outsource Bristol, Somerset
Executive Assistant Client: BAE Systems Location: Filton Duration : 12 months Hourly Rate: £20 PAYE Working Arrangements: 3-4 days on site per week We're looking for an experienced Executive Assistant to support senior leadership on a contract basis in Filton click apply for full job details
May 06, 2026
Contractor
Executive Assistant Client: BAE Systems Location: Filton Duration : 12 months Hourly Rate: £20 PAYE Working Arrangements: 3-4 days on site per week We're looking for an experienced Executive Assistant to support senior leadership on a contract basis in Filton click apply for full job details
Platinum Recruitment
Senior Administrative Assistant
Platinum Recruitment
The closing date for this position is the 13 th May 2026 Senior Administrative Assistant Civic Centre Lagan Valley Island, Lisburn Temporary (Approx 24 weeks) £16.90 per hour 37 hours per week Main Purpose The post holder is responsible for the provision of a confidential, comprehensive secretarial and administration service for the Head of Communities responsible for Arts, Culture, Community Services, Community Planning, PEACE and Policing & Community Safety Partnership (PCSP). This role requires regular communication and interaction with Elected Members, Senior Officers and a wide range of external stakeholders. Main Roles and Responsibilities Provide confidential and comprehensive secretarial support for the Head of Communities. Compile and collate reports and minutes to meet strict deadlines e.g. in relation to the Head of Communities Monthly reports to the Communities & Wellbeing Committee, working groups and Council meetings as required. Management of the Head of Communities Diary and email, including scheduling of meetings both internal and external. Dealing with correspondence and the co-ordination of general admin from all sections within the Communities Unit on behalf of the Head of Communities. Develop and maintain an appropriate filing system, including updating and reorganising as necessary and manage an effective and efficient well programmed office for the Communities Unit to support the Head of Communities in all their work. Compile, monitor, maintain and report on personnel records and inventory of absence including holidays, TOIL, sickness absence and other relevant absences for all staff within the Communities Unit. Manage all incoming correspondence including telephone calls and enquiries to the Head of Communities and redirect as necessary by prioritising their importance, urgency and relevance. Liaise with the Chief Executives Offices, Directors, other Officers and outside agencies as necessary, inducing taking bookings, organising meetings and hospitality, events etc. Assist in dealing with complaints and enquiries referred to the Head of Communities, using own initiative when attending to such matters or referring to other appropriate Officers when necessary, and follow up on any outstanding matters. Processing bookings for meetings/visits and overseeing catering arrangements for events and other receptions. Establish and utilise data bases and spreadsheets for specific areas of work within the Communities Unit and preparing other statistics as required. Maintain administrative systems for the Communities Unit such as; Responsible for petty cash; Reconciling and coding Credit Card Statement; Collation of budget reports and performance management information 12. Such other related duties as may be requested by the Head of Communities and cover in event of emergency, staff absences through sickness etc. 13. Ensure compliance with all Council policies and procedures and operate within the highest standards of personal behaviour, which reflects the core values and behaviours of the organisation. Essential Criteria: (Please note that Platinum Recruitment NI Ltd require original certificates as proof of all qualifications listed on CV) It is essential that applicants have a minimum of: 5 GCSE passes at grade A-C, NVQ level 2 or equivalent. A minimum of 2 years employment experience in the following: Admin/Secretarial experience to a Senior Manager. Minute taking Operating appropriate office administration systems - manual and electronic Where applicants do not hold the essential qualifications, they must demonstrate a minimum of 4 years experience as outlined above Platinum Recruitment NI Ltd is an equal opportunities employer and a Corporate Member of the Recruitment and Employment Confederation (REC). Platinum Recruitment NI Ltd adheres to all current employment legislation. We reserve the right to close vacancies earlier than the specified date, should we receive sufficient applications. If interested, please send your CV as early as possible. Please note only those candidates shortlisted may be contacted. Applicants must be authorised to work in the UK and Ireland. We are unable to sponsor or take over the sponsorship of an employment visa at this time. Successful candidates may need to apply for an Access NI Certificate with Platinum Recruitment NI Ltd regardless if you already have a valid certificate. It will be a cost of between £16 - £32 depending on clearance level.
May 06, 2026
Full time
The closing date for this position is the 13 th May 2026 Senior Administrative Assistant Civic Centre Lagan Valley Island, Lisburn Temporary (Approx 24 weeks) £16.90 per hour 37 hours per week Main Purpose The post holder is responsible for the provision of a confidential, comprehensive secretarial and administration service for the Head of Communities responsible for Arts, Culture, Community Services, Community Planning, PEACE and Policing & Community Safety Partnership (PCSP). This role requires regular communication and interaction with Elected Members, Senior Officers and a wide range of external stakeholders. Main Roles and Responsibilities Provide confidential and comprehensive secretarial support for the Head of Communities. Compile and collate reports and minutes to meet strict deadlines e.g. in relation to the Head of Communities Monthly reports to the Communities & Wellbeing Committee, working groups and Council meetings as required. Management of the Head of Communities Diary and email, including scheduling of meetings both internal and external. Dealing with correspondence and the co-ordination of general admin from all sections within the Communities Unit on behalf of the Head of Communities. Develop and maintain an appropriate filing system, including updating and reorganising as necessary and manage an effective and efficient well programmed office for the Communities Unit to support the Head of Communities in all their work. Compile, monitor, maintain and report on personnel records and inventory of absence including holidays, TOIL, sickness absence and other relevant absences for all staff within the Communities Unit. Manage all incoming correspondence including telephone calls and enquiries to the Head of Communities and redirect as necessary by prioritising their importance, urgency and relevance. Liaise with the Chief Executives Offices, Directors, other Officers and outside agencies as necessary, inducing taking bookings, organising meetings and hospitality, events etc. Assist in dealing with complaints and enquiries referred to the Head of Communities, using own initiative when attending to such matters or referring to other appropriate Officers when necessary, and follow up on any outstanding matters. Processing bookings for meetings/visits and overseeing catering arrangements for events and other receptions. Establish and utilise data bases and spreadsheets for specific areas of work within the Communities Unit and preparing other statistics as required. Maintain administrative systems for the Communities Unit such as; Responsible for petty cash; Reconciling and coding Credit Card Statement; Collation of budget reports and performance management information 12. Such other related duties as may be requested by the Head of Communities and cover in event of emergency, staff absences through sickness etc. 13. Ensure compliance with all Council policies and procedures and operate within the highest standards of personal behaviour, which reflects the core values and behaviours of the organisation. Essential Criteria: (Please note that Platinum Recruitment NI Ltd require original certificates as proof of all qualifications listed on CV) It is essential that applicants have a minimum of: 5 GCSE passes at grade A-C, NVQ level 2 or equivalent. A minimum of 2 years employment experience in the following: Admin/Secretarial experience to a Senior Manager. Minute taking Operating appropriate office administration systems - manual and electronic Where applicants do not hold the essential qualifications, they must demonstrate a minimum of 4 years experience as outlined above Platinum Recruitment NI Ltd is an equal opportunities employer and a Corporate Member of the Recruitment and Employment Confederation (REC). Platinum Recruitment NI Ltd adheres to all current employment legislation. We reserve the right to close vacancies earlier than the specified date, should we receive sufficient applications. If interested, please send your CV as early as possible. Please note only those candidates shortlisted may be contacted. Applicants must be authorised to work in the UK and Ireland. We are unable to sponsor or take over the sponsorship of an employment visa at this time. Successful candidates may need to apply for an Access NI Certificate with Platinum Recruitment NI Ltd regardless if you already have a valid certificate. It will be a cost of between £16 - £32 depending on clearance level.
Harris Academy Clapham
Executive Assistant and HR Lead
Harris Academy Clapham
? About Us The vision of Harris Academy Clapham is a simple one. From our opening in September 2020, our academy is a place where 'everything is possible' . The Clapham curriculum is designed to meet the needs, aspirations and abilities of every one of our students. Our aim is to improve their life chances and enable them to make a positive contribution to the city and world in which they live. At Harris Clapham, the curriculum is delivered through high-quality teaching. This is codified in our research-informed approach to pedagogy, which we call the Clapham Way. The following principles apply in our curriculum: Subject specific knowledge and skills come first Embedding and building on the basics - ensuring that every student acquires the vocabulary, literacy and numeracy skills to enable them to fully participate in society The curriculum must be rigorous and relevant by engaging with the best of what has been thought and said and acknowledging that knowledge is fluid and can be contested The curriculum must prepare for life in modern Britain and beyond, and enable Clapham students to understand their rights and fulfil their responsibilities under the Equality Act. Through the Clapham academic, enrichment and pastoral curriculum we expect our students to develop powerful knowledge and the following values and character attributes that will enable them to achieve our vision that 'Everything is Possible'. Endeavour for excellence Learning to work hard and relish challenge . Learning to never give up . Learning to take sensible risks . Learning to always strive for the best for themselves and each other. Integrity and honesty Always acting with kindness . Treating others the way they would like to be treated. Self-belief with a global view Growing to have the agency to achieve their ambitions for themselves and the wider world. Our staff are supported in their work and in developing their future careers via: A centralised behaviour system, with each year group supported by non-teaching pastoral leaders A programme of instructional coaching, supported by the Step Lab platform Access to a wide range of National Professional Qualifications delivered by the Institute of Teaching Federation subject consultant support Harris Federation professional development training days and networking support. ? Summary We are seeking a hardworking, ambitious, and dynamic Executive Assistant to the Executive Principal, who will also act as the HR Lead, to join Harris Academy Clapham at an exciting stage in our development. This pivotal role will be based across Harris Academy Clapham Secondary and Harris Clapham Sixth Form, providing high-level administrative, organisational, and professional support to the Executive Principal. In addition, the postholder will lead on HR administration and coordination, acting as the main point of contact for staff HR matters and supporting the effective implementation of people processes across both sites. The successful candidate will play a key role in ensuring the smooth day-to-day operation of executive leadership and HR functions, whilst also benefiting from excellent opportunities to engage with wider Harris Federation academy improvement initiatives and to participate in ongoing professional development, supporting both personal growth and career progression. This role is term time only, and the actual salary will be £45,092.19 - £46,895.95 (39 weeks per year, 37.5 hours per week). ? Main Areas of Responsibility The key duties of this role will cover: Managing the Executive Principal's diary, including identifying and arranging meetings and dessiminating briefings and documents, adding any necessary deadlines Communications and administration, including proofreading correspondence, communicating with key stakeholders, dealing with complex enquiries, and maintaining files and contact lists Managing meetings Being the Clerk to Governors HR support, including managing resignations, absence leave, risk assessments and sickness records Qualifications & Experience We would like to hear from you if you have: An appropriate degree or equivalent level of education Training in the use of a variety of ICT packages Knowledge of personal assistant roles and responsibilities Training in typing and formatting of a variety of documents including spreadsheets At least two years' experience working in school or other educational establishment Experience of managing staff in relation to the PA role Some experience of human resources e.g. recruitment and/or monitoring attendance Experience of working to targets and deadlines Experience of managing meetings including preparation and circulation of papers, minutes and ensuring information is circulated as required Experience of managing diaries at a high level, including communication with a range of audiences Experience of managing high profile events Experience of developing policies, processes and procedures Please download the Job Pack for a full person specification. ? Rewards & Benefits Our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide range of top-quality training programmes delivered at every level. In addition to the opportunities for career development and progression, we also offer a competitive rewards and benefits package which includes our Harris Allowance for teachers on MPS/UPS, a Performance and Loyalty Bonus, Pension Scheme with generous employer contributions, a Wellbeing Cash Plan and many other benefits. Learn more about on our website. Safeguarding Notice The Harris Federation and all our academies are committed to ensuring the highest levels of safeguarding and promoting the welfare of children and young people, and we expect all our staff and volunteers to share this commitment. All offers of employment are subject to an enhanced Disclosure and Barring Service (DBS) check, references, an online search, and where applicable, a prohibition from teaching check will be completed. Equal Opportunities The Harris Federation is an equal opportunities employer and welcomes applications from all suitably qualified candidates. We value the diversity of our staff and students, and everyone at the Harris Federation is equally valued and respected. We aim to be an inclusive employer that reflects the communities we serve. We are committed to providing a fair, equitable and mutually supportive learning and working environment. ? Next Steps If you have any questions about this opportunity, please send us an email, or call to arrange a conversation. Before applying, please download the Job Pack for full details on the job responsibilities and person specification. This will be helpful for you when completing your application, and throughout the recruitment process. We encourage you to apply as soon as possible as we may interview and offer to a candidate before the closing date. Please note that we only accept applications submitted before the closing date via our careers website.
May 06, 2026
Full time
? About Us The vision of Harris Academy Clapham is a simple one. From our opening in September 2020, our academy is a place where 'everything is possible' . The Clapham curriculum is designed to meet the needs, aspirations and abilities of every one of our students. Our aim is to improve their life chances and enable them to make a positive contribution to the city and world in which they live. At Harris Clapham, the curriculum is delivered through high-quality teaching. This is codified in our research-informed approach to pedagogy, which we call the Clapham Way. The following principles apply in our curriculum: Subject specific knowledge and skills come first Embedding and building on the basics - ensuring that every student acquires the vocabulary, literacy and numeracy skills to enable them to fully participate in society The curriculum must be rigorous and relevant by engaging with the best of what has been thought and said and acknowledging that knowledge is fluid and can be contested The curriculum must prepare for life in modern Britain and beyond, and enable Clapham students to understand their rights and fulfil their responsibilities under the Equality Act. Through the Clapham academic, enrichment and pastoral curriculum we expect our students to develop powerful knowledge and the following values and character attributes that will enable them to achieve our vision that 'Everything is Possible'. Endeavour for excellence Learning to work hard and relish challenge . Learning to never give up . Learning to take sensible risks . Learning to always strive for the best for themselves and each other. Integrity and honesty Always acting with kindness . Treating others the way they would like to be treated. Self-belief with a global view Growing to have the agency to achieve their ambitions for themselves and the wider world. Our staff are supported in their work and in developing their future careers via: A centralised behaviour system, with each year group supported by non-teaching pastoral leaders A programme of instructional coaching, supported by the Step Lab platform Access to a wide range of National Professional Qualifications delivered by the Institute of Teaching Federation subject consultant support Harris Federation professional development training days and networking support. ? Summary We are seeking a hardworking, ambitious, and dynamic Executive Assistant to the Executive Principal, who will also act as the HR Lead, to join Harris Academy Clapham at an exciting stage in our development. This pivotal role will be based across Harris Academy Clapham Secondary and Harris Clapham Sixth Form, providing high-level administrative, organisational, and professional support to the Executive Principal. In addition, the postholder will lead on HR administration and coordination, acting as the main point of contact for staff HR matters and supporting the effective implementation of people processes across both sites. The successful candidate will play a key role in ensuring the smooth day-to-day operation of executive leadership and HR functions, whilst also benefiting from excellent opportunities to engage with wider Harris Federation academy improvement initiatives and to participate in ongoing professional development, supporting both personal growth and career progression. This role is term time only, and the actual salary will be £45,092.19 - £46,895.95 (39 weeks per year, 37.5 hours per week). ? Main Areas of Responsibility The key duties of this role will cover: Managing the Executive Principal's diary, including identifying and arranging meetings and dessiminating briefings and documents, adding any necessary deadlines Communications and administration, including proofreading correspondence, communicating with key stakeholders, dealing with complex enquiries, and maintaining files and contact lists Managing meetings Being the Clerk to Governors HR support, including managing resignations, absence leave, risk assessments and sickness records Qualifications & Experience We would like to hear from you if you have: An appropriate degree or equivalent level of education Training in the use of a variety of ICT packages Knowledge of personal assistant roles and responsibilities Training in typing and formatting of a variety of documents including spreadsheets At least two years' experience working in school or other educational establishment Experience of managing staff in relation to the PA role Some experience of human resources e.g. recruitment and/or monitoring attendance Experience of working to targets and deadlines Experience of managing meetings including preparation and circulation of papers, minutes and ensuring information is circulated as required Experience of managing diaries at a high level, including communication with a range of audiences Experience of managing high profile events Experience of developing policies, processes and procedures Please download the Job Pack for a full person specification. ? Rewards & Benefits Our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide range of top-quality training programmes delivered at every level. In addition to the opportunities for career development and progression, we also offer a competitive rewards and benefits package which includes our Harris Allowance for teachers on MPS/UPS, a Performance and Loyalty Bonus, Pension Scheme with generous employer contributions, a Wellbeing Cash Plan and many other benefits. Learn more about on our website. Safeguarding Notice The Harris Federation and all our academies are committed to ensuring the highest levels of safeguarding and promoting the welfare of children and young people, and we expect all our staff and volunteers to share this commitment. All offers of employment are subject to an enhanced Disclosure and Barring Service (DBS) check, references, an online search, and where applicable, a prohibition from teaching check will be completed. Equal Opportunities The Harris Federation is an equal opportunities employer and welcomes applications from all suitably qualified candidates. We value the diversity of our staff and students, and everyone at the Harris Federation is equally valued and respected. We aim to be an inclusive employer that reflects the communities we serve. We are committed to providing a fair, equitable and mutually supportive learning and working environment. ? Next Steps If you have any questions about this opportunity, please send us an email, or call to arrange a conversation. Before applying, please download the Job Pack for full details on the job responsibilities and person specification. This will be helpful for you when completing your application, and throughout the recruitment process. We encourage you to apply as soon as possible as we may interview and offer to a candidate before the closing date. Please note that we only accept applications submitted before the closing date via our careers website.
Remedy Social Work
Assistant Director - Strategy, Insight and Performance
Remedy Social Work Southwark, London
JOB ROLE Responsible for the strategic management of the service area, this role will lead the council's innovation and community involvement work. Providing expert strategy development and community involvement, the role will work with communities to design resident-led programmes and interventions to deliver the 2030 strategy, and internal and external transformation priorities, corporate and service strategies, policies and operational plans that secure the achievement of service, council objectives and value for money outcomes. Working closely with the Assistant Chief Executive - Strategy and Communities, the role will design behaviour change interventions to support community change and realign community relationships to deliver the 2030 strategy and council transformation priorities. The role will take a council-wide lead on insight and intelligence, ensuring that the council has a strong evidence base with which to make decisions and to measure impact. The role leads on partnerships, particularly relationships with the voluntary and community sector. PRINCIPAL ACCOUNTABILITIES Lead and manage the strategic and operational activities of Strategy, Insight and Performance teams to deliver real innovation utilising high quality insight, strategy expertise, and service design and community involvement in all the Council does. Lead the use of innovation, strategy, insight, community involvement and design across a wide range of council change programmes and corporate wide critical projects. Lead the strategic framework to support the council's engagement with key partner organisations within the Council, including local public services and anchor institutions and especially with the voluntary and community sector. Provide strategic leadership on the development and implementation of modern community engagement mechanisms and techniques which provide a diversity of ways to empower residents to take part in discussions and decisions which affect them, and find their own mechanisms for engagement. Manage the pipeline of innovation, strategy, design and community involvement work, ensuring that resources are well-managed and used effectively and that all work is aligned to council and borough wide priorities. To lead on expert measures which ensure the council can prove its impact. Proactively ensure that the work of the service is well communicated both internally and externally at both a senior and operational level. Develop a service plan to meet council and borough wide priorities, ensure the development and delivery of continuous improvements in all aspects of the service and ensure compliance with all internal and external standards. Ensure the successful implementation of health and safety legislation, policies and practices, risk management and take responsibility for the business continuity of service delivery. Manage the budget of the strategy, design and communities service and take the lead responsibility for financial management of the team, planning budgets, challenging spend and creating efficiencies. If you are interested in this role please send your updated CV in the first instance.
May 06, 2026
Seasonal
JOB ROLE Responsible for the strategic management of the service area, this role will lead the council's innovation and community involvement work. Providing expert strategy development and community involvement, the role will work with communities to design resident-led programmes and interventions to deliver the 2030 strategy, and internal and external transformation priorities, corporate and service strategies, policies and operational plans that secure the achievement of service, council objectives and value for money outcomes. Working closely with the Assistant Chief Executive - Strategy and Communities, the role will design behaviour change interventions to support community change and realign community relationships to deliver the 2030 strategy and council transformation priorities. The role will take a council-wide lead on insight and intelligence, ensuring that the council has a strong evidence base with which to make decisions and to measure impact. The role leads on partnerships, particularly relationships with the voluntary and community sector. PRINCIPAL ACCOUNTABILITIES Lead and manage the strategic and operational activities of Strategy, Insight and Performance teams to deliver real innovation utilising high quality insight, strategy expertise, and service design and community involvement in all the Council does. Lead the use of innovation, strategy, insight, community involvement and design across a wide range of council change programmes and corporate wide critical projects. Lead the strategic framework to support the council's engagement with key partner organisations within the Council, including local public services and anchor institutions and especially with the voluntary and community sector. Provide strategic leadership on the development and implementation of modern community engagement mechanisms and techniques which provide a diversity of ways to empower residents to take part in discussions and decisions which affect them, and find their own mechanisms for engagement. Manage the pipeline of innovation, strategy, design and community involvement work, ensuring that resources are well-managed and used effectively and that all work is aligned to council and borough wide priorities. To lead on expert measures which ensure the council can prove its impact. Proactively ensure that the work of the service is well communicated both internally and externally at both a senior and operational level. Develop a service plan to meet council and borough wide priorities, ensure the development and delivery of continuous improvements in all aspects of the service and ensure compliance with all internal and external standards. Ensure the successful implementation of health and safety legislation, policies and practices, risk management and take responsibility for the business continuity of service delivery. Manage the budget of the strategy, design and communities service and take the lead responsibility for financial management of the team, planning budgets, challenging spend and creating efficiencies. If you are interested in this role please send your updated CV in the first instance.
Halfords
Assistant Manager
Halfords Dundee, Angus
Ready for the next step in management with the UKs largest Automotive service, maintenance and repair business and we offer great career opportunities, benefits, and an uncapped bonus scheme! As an Assistant Manager, youll work alongside the Centre Manager to provide productive management and leadership, driving profitability, with firm focus on the customers journey click apply for full job details
May 06, 2026
Full time
Ready for the next step in management with the UKs largest Automotive service, maintenance and repair business and we offer great career opportunities, benefits, and an uncapped bonus scheme! As an Assistant Manager, youll work alongside the Centre Manager to provide productive management and leadership, driving profitability, with firm focus on the customers journey click apply for full job details
Aspion
Senior Accounts Assistant (FTC)
Aspion Higher Walton, Lancashire
FTC Senior Accounts Assistant Location: Preston Salary: £35,000-£40,000 Reference: ASPLIV Our client is seeking an experienced and hands-on Senior Accounts Assistant to join their business on a 12-month fixed term contract to provide maternity cover. This is a key role responsible for the end-to-end management of the finance function, combining day-to-day transactional oversight with ownership of cash flow, reporting, and financial controls. This is an excellent opportunity for someone who thrives in a hands-on environment and can take full ownership of financial processes while ensuring accuracy, compliance, and strong governance. Responsibilities: Manage end-to-end sales and purchase ledger processes, including invoice processing, approvals, and postings Perform and review reconciliations across multiple bank accounts, credit cards, and e-commerce payment platforms Investigate and resolve discrepancies in financial transactions Reconcile supplier statements and maintain accurate accounts payable records Oversee aged receivables and support credit control procedures, including authorisation of sales orders Monitor and manage daily bank balances, deposits, and liquidity requirements Forecast foreign currency requirements and coordinate overseas payments Manage bulk and ad-hoc payment runs Manage trade finance activities Produce regular reports on sales performance and overall financial position Deliver cash position updates and insights, including monthly reviews with the Managing Director Prepare aged stock and receivables reports Provide ad-hoc financial analysis and reporting as required Ensure compliance with HMRC regulations, including PVA and VAT Maintain robust financial controls and governance across all processes Act as the primary point of contact for external auditors, supporting audits and information requests Manage credit insurance processes Requirements: Previous experience in a Finance Manager or Senior Finance role Experience using Xero accounting software (preferred) or similar systems Strong cash flow management experience Experience working with auditors and external financial stakeholders Knowledge of imports, import VAT, and trade finance (preferred) Ability to work independently with minimal supervision Hands-on approach, comfortable managing both transactional and strategic finance tasks High level of accuracy, attention to detail, and problem-solving skills Package Details / Benefits: 12 month fixed-term contract (maternity cover) 23 days annual leave + Bank Holiday Option to buy or sell 3 days. Company Pension (Apply online only) Monday to Friday To Contact Direct: Daniel Barnett Senior Executive Consultant (phone number removed) (url removed) At Aspion, our core values have been built around the importance of transparency, innovation, passion, and collaboration. As such, we are committed to open communication and the protection of your privacy. We have updated our policies in line with General Data Protection Regulation laws to make it easier for you to understand how we collect, store, and handle your data these can be viewed on our website.
May 06, 2026
Full time
FTC Senior Accounts Assistant Location: Preston Salary: £35,000-£40,000 Reference: ASPLIV Our client is seeking an experienced and hands-on Senior Accounts Assistant to join their business on a 12-month fixed term contract to provide maternity cover. This is a key role responsible for the end-to-end management of the finance function, combining day-to-day transactional oversight with ownership of cash flow, reporting, and financial controls. This is an excellent opportunity for someone who thrives in a hands-on environment and can take full ownership of financial processes while ensuring accuracy, compliance, and strong governance. Responsibilities: Manage end-to-end sales and purchase ledger processes, including invoice processing, approvals, and postings Perform and review reconciliations across multiple bank accounts, credit cards, and e-commerce payment platforms Investigate and resolve discrepancies in financial transactions Reconcile supplier statements and maintain accurate accounts payable records Oversee aged receivables and support credit control procedures, including authorisation of sales orders Monitor and manage daily bank balances, deposits, and liquidity requirements Forecast foreign currency requirements and coordinate overseas payments Manage bulk and ad-hoc payment runs Manage trade finance activities Produce regular reports on sales performance and overall financial position Deliver cash position updates and insights, including monthly reviews with the Managing Director Prepare aged stock and receivables reports Provide ad-hoc financial analysis and reporting as required Ensure compliance with HMRC regulations, including PVA and VAT Maintain robust financial controls and governance across all processes Act as the primary point of contact for external auditors, supporting audits and information requests Manage credit insurance processes Requirements: Previous experience in a Finance Manager or Senior Finance role Experience using Xero accounting software (preferred) or similar systems Strong cash flow management experience Experience working with auditors and external financial stakeholders Knowledge of imports, import VAT, and trade finance (preferred) Ability to work independently with minimal supervision Hands-on approach, comfortable managing both transactional and strategic finance tasks High level of accuracy, attention to detail, and problem-solving skills Package Details / Benefits: 12 month fixed-term contract (maternity cover) 23 days annual leave + Bank Holiday Option to buy or sell 3 days. Company Pension (Apply online only) Monday to Friday To Contact Direct: Daniel Barnett Senior Executive Consultant (phone number removed) (url removed) At Aspion, our core values have been built around the importance of transparency, innovation, passion, and collaboration. As such, we are committed to open communication and the protection of your privacy. We have updated our policies in line with General Data Protection Regulation laws to make it easier for you to understand how we collect, store, and handle your data these can be viewed on our website.

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