Subcontractor Finance Administrator (Temp to Perm Opportunity) Location: Glasgow (Fully Office-Based) Start: Immediate Working Hours: 8am 4pm or 9am 5pm (1-hour break) An established civil engineering business is looking to bring in an experienced Subcontractor Finance Administrator to support their accounts function during a busy period of growth. This is a hands-on role suited to someone confident managing subcontractor payments and compliance, particularly within a CIS environment. The position will begin on a temporary basis, with a strong possibility of becoming permanent after an initial 3 6 month period. The Role You ll play a key role in keeping subcontractor accounts accurate, compliant, and running smoothly. Working closely with both finance and operational teams, you ll be involved in the full lifecycle of subcontractor administration. Key duties will include: Managing regular payment runs for subcontractors, ensuring calculations and deductions are correct Checking and confirming subcontractor status in line with CIS requirements Producing and issuing relevant payment and deduction documentation Coordinating the setup of new subcontractors, ensuring all necessary details and certifications are in place Keeping internal records and systems accurate and up to date Handling queries related to payments and resolving discrepancies Supporting month-end close activities and general finance reporting Liaising with internal departments and external subcontractors to maintain efficient processes Ensuring compliance with HMRC regulations and internal financial controls What We re Looking For Previous experience in a similar role involving subcontractor payments or CIS administration Solid understanding of CIS processes and compliance requirements Strong attention to detail and confidence working with numerical data Comfortable using accounting or ERP systems (any mainstream package considered) Good working knowledge of Excel Able to prioritise workload and meet deadlines in a fast-paced setting Strong communication skills, both written and verbal Desirable Background Experience in civil engineering, construction, or infrastructure environments Awareness of VAT considerations in subcontractor payments (including reverse charge) Exposure to purchase ledger or general accounts processes Legal Information: We act as an employment agency for permanent work and as an employment business for temporary work. For roles in the UK, applicants must be eligible to live and work in the UK. We value diversity and promote equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all areas of society and can discuss any reasonable adjustments to support your application.
Apr 30, 2026
Full time
Subcontractor Finance Administrator (Temp to Perm Opportunity) Location: Glasgow (Fully Office-Based) Start: Immediate Working Hours: 8am 4pm or 9am 5pm (1-hour break) An established civil engineering business is looking to bring in an experienced Subcontractor Finance Administrator to support their accounts function during a busy period of growth. This is a hands-on role suited to someone confident managing subcontractor payments and compliance, particularly within a CIS environment. The position will begin on a temporary basis, with a strong possibility of becoming permanent after an initial 3 6 month period. The Role You ll play a key role in keeping subcontractor accounts accurate, compliant, and running smoothly. Working closely with both finance and operational teams, you ll be involved in the full lifecycle of subcontractor administration. Key duties will include: Managing regular payment runs for subcontractors, ensuring calculations and deductions are correct Checking and confirming subcontractor status in line with CIS requirements Producing and issuing relevant payment and deduction documentation Coordinating the setup of new subcontractors, ensuring all necessary details and certifications are in place Keeping internal records and systems accurate and up to date Handling queries related to payments and resolving discrepancies Supporting month-end close activities and general finance reporting Liaising with internal departments and external subcontractors to maintain efficient processes Ensuring compliance with HMRC regulations and internal financial controls What We re Looking For Previous experience in a similar role involving subcontractor payments or CIS administration Solid understanding of CIS processes and compliance requirements Strong attention to detail and confidence working with numerical data Comfortable using accounting or ERP systems (any mainstream package considered) Good working knowledge of Excel Able to prioritise workload and meet deadlines in a fast-paced setting Strong communication skills, both written and verbal Desirable Background Experience in civil engineering, construction, or infrastructure environments Awareness of VAT considerations in subcontractor payments (including reverse charge) Exposure to purchase ledger or general accounts processes Legal Information: We act as an employment agency for permanent work and as an employment business for temporary work. For roles in the UK, applicants must be eligible to live and work in the UK. We value diversity and promote equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all areas of society and can discuss any reasonable adjustments to support your application.
About the Role Key Account Administrator About the Role We re looking for a highly organised and proactive Key Account Administrator to join Panda, supporting the coordination and processing of contracts for our Key Account customers. Working closely with Key Account Managers and Corporate Accounts teams, you ll play an important role in keeping customer contracts moving, maintaining accurate data, and supporting a smooth customer experience from set-up through to ongoing account support. This is a great opportunity for someone who enjoys working in a fast-paced environment, has strong attention to detail, and takes pride in delivering reliable, high-quality administration. As a Key Account Administrator , you ll support a busy commercial team, helping ensure contracts, customer information, leads, documentation, and queries are processed accurately and efficiently. What You ll Be Doing You ll be responsible for: Managing and processing new and existing sales contracts within the AMCS system Ensuring contract and customer data is accurate and aligned with internal processes Maintaining and updating sales leads within the CRM system Working closely with Key Account Managers to provide regular updates and support timely contract delivery Keeping supplier and customer information up to date across company systems Carrying out credit checks and ensuring information provided is accurate and complete Liaising with subcontractors to ensure bins are delivered on time for customers Generating Waste Transfer Notes for customers outside of the annual renewal cycle Overseeing the Major Accounts inbox, ensuring queries are handled efficiently or directed to the correct team Preparing and processing documentation promptly to support customer and operational requirements Resolving invoice queries in partnership with finance teams and helping identify recurring issues Distributing inbound web and phone leads to the relevant sales teams Ensuring all leads are logged accurately within CRM Providing wider sales administration support, including logging quotes, producing Power BI reports, and assisting with new mobilisation rollouts What We re Looking For We re looking for someone who is organised, accurate, and confident working with multiple priorities. You ll ideally bring: Previous experience in an administrative, sales support, customer support, or similar role Experience working in a fast-paced environment Strong attention to detail and accuracy when handling data and documentation Excellent time-management and organisational skills Confident communication skills, both written and verbal A proactive and helpful approach to supporting colleagues and customers Motivation to develop your own skills and contribute to a team Experience using CRM systems would be desirable Knowledge of the waste, recycling, logistics, or environmental services sector would be advantageous, but is not essential Why Join Panda? This Key Account Administrator role offers the chance to be part of a busy, customer-focused commercial team where accuracy, service, and teamwork really matter. You ll have the opportunity to build strong knowledge of our systems, customers, and contracts while supporting key business activity across the wider sales function. This is a great opportunity for someone looking to develop their career in sales administration, customer coordination, or key account support within a growing and operationally focused business. About Us We are Panda. We value waste. We re in the business of waste management but that doesn t just mean collecting bins. Behind every collection is a passionate team of people finding smarter, safer, and more sustainable ways to recycle and repurpose materials that would otherwise go to waste. Over the past 30 years, Panda has grown into a leading resource recovery business, bringing together almost 3,000 people across multiple brands, united by a shared vision and strong values. While our operations are diverse, our purpose is clear: to protect our people, support our customers, and create positive impact for the communities and environments we serve. At Panda, people are at the heart of everything we do . We work as one team, combining different skills, experiences, and perspectives to achieve shared goals. We care for each other s wellbeing, encourage development, and support growth because we know we re stronger together. We expect excellence in how we operate. High standards, bold thinking, and continuous improvement drive our passion for innovation. We challenge the ordinary, put safety first, and embrace new ideas while delivering practical, cost-effective solutions that move our business forward. We own what we do . From day-to-day tasks to major projects, we take pride in our work and responsibility for the outcome. We don t walk past problems we address them together. Our expertise, reliability, and care reflect who we are and the difference we make. And above all, we act with trust and integrity . Trust is built through open communication, honesty, and accountability. It allows us to move quickly, make confident decisions, and deliver results knowing our people are empowered to do the right thing. Our journey depends on talented, committed people who want to make an impact. Take the first step and join us on the journey. Panda is committed to attracting and retaining a skilled and diverse workforce that reflects the communities in which we operate and the people we serve. (DE&I Policy Statement)
Apr 30, 2026
Full time
About the Role Key Account Administrator About the Role We re looking for a highly organised and proactive Key Account Administrator to join Panda, supporting the coordination and processing of contracts for our Key Account customers. Working closely with Key Account Managers and Corporate Accounts teams, you ll play an important role in keeping customer contracts moving, maintaining accurate data, and supporting a smooth customer experience from set-up through to ongoing account support. This is a great opportunity for someone who enjoys working in a fast-paced environment, has strong attention to detail, and takes pride in delivering reliable, high-quality administration. As a Key Account Administrator , you ll support a busy commercial team, helping ensure contracts, customer information, leads, documentation, and queries are processed accurately and efficiently. What You ll Be Doing You ll be responsible for: Managing and processing new and existing sales contracts within the AMCS system Ensuring contract and customer data is accurate and aligned with internal processes Maintaining and updating sales leads within the CRM system Working closely with Key Account Managers to provide regular updates and support timely contract delivery Keeping supplier and customer information up to date across company systems Carrying out credit checks and ensuring information provided is accurate and complete Liaising with subcontractors to ensure bins are delivered on time for customers Generating Waste Transfer Notes for customers outside of the annual renewal cycle Overseeing the Major Accounts inbox, ensuring queries are handled efficiently or directed to the correct team Preparing and processing documentation promptly to support customer and operational requirements Resolving invoice queries in partnership with finance teams and helping identify recurring issues Distributing inbound web and phone leads to the relevant sales teams Ensuring all leads are logged accurately within CRM Providing wider sales administration support, including logging quotes, producing Power BI reports, and assisting with new mobilisation rollouts What We re Looking For We re looking for someone who is organised, accurate, and confident working with multiple priorities. You ll ideally bring: Previous experience in an administrative, sales support, customer support, or similar role Experience working in a fast-paced environment Strong attention to detail and accuracy when handling data and documentation Excellent time-management and organisational skills Confident communication skills, both written and verbal A proactive and helpful approach to supporting colleagues and customers Motivation to develop your own skills and contribute to a team Experience using CRM systems would be desirable Knowledge of the waste, recycling, logistics, or environmental services sector would be advantageous, but is not essential Why Join Panda? This Key Account Administrator role offers the chance to be part of a busy, customer-focused commercial team where accuracy, service, and teamwork really matter. You ll have the opportunity to build strong knowledge of our systems, customers, and contracts while supporting key business activity across the wider sales function. This is a great opportunity for someone looking to develop their career in sales administration, customer coordination, or key account support within a growing and operationally focused business. About Us We are Panda. We value waste. We re in the business of waste management but that doesn t just mean collecting bins. Behind every collection is a passionate team of people finding smarter, safer, and more sustainable ways to recycle and repurpose materials that would otherwise go to waste. Over the past 30 years, Panda has grown into a leading resource recovery business, bringing together almost 3,000 people across multiple brands, united by a shared vision and strong values. While our operations are diverse, our purpose is clear: to protect our people, support our customers, and create positive impact for the communities and environments we serve. At Panda, people are at the heart of everything we do . We work as one team, combining different skills, experiences, and perspectives to achieve shared goals. We care for each other s wellbeing, encourage development, and support growth because we know we re stronger together. We expect excellence in how we operate. High standards, bold thinking, and continuous improvement drive our passion for innovation. We challenge the ordinary, put safety first, and embrace new ideas while delivering practical, cost-effective solutions that move our business forward. We own what we do . From day-to-day tasks to major projects, we take pride in our work and responsibility for the outcome. We don t walk past problems we address them together. Our expertise, reliability, and care reflect who we are and the difference we make. And above all, we act with trust and integrity . Trust is built through open communication, honesty, and accountability. It allows us to move quickly, make confident decisions, and deliver results knowing our people are empowered to do the right thing. Our journey depends on talented, committed people who want to make an impact. Take the first step and join us on the journey. Panda is committed to attracting and retaining a skilled and diverse workforce that reflects the communities in which we operate and the people we serve. (DE&I Policy Statement)
Job Advertisement: Office Administrator Are you a proactive and organised individual looking to make a difference in a dynamic work environment? Our client is seeking an enthusiastic Office Administrator to join their team! If you thrive in a fast-paced setting and enjoy supporting diverse departments, this role is perfect for you! Position: Office Administrator Location: Office-based in Victoria Hours: Monday to Friday, 09:00 - 17:00 Reporting to: Head of Service Delivery Main Purpose of the Job: As the Office Administrator, you will play a key role in supporting the Property and Accounts Departments. Your responsibilities will include a variety of administrative tasks that ensure smooth operations and excellent service delivery. Key Responsibilities: Provide lunch time cover for the reception desk area. Keep the compliance schedule updated to flag upcoming inspections and testing. Maintain all online systems (PRISM, Asbestos Management, etc.) to ensure accuracy. Take and distribute minutes for Monthly Property Meetings, HRB Meetings, Debtor Meetings, and any other meetings as required. Scan and file client correspondence within designated e-folders. Answer incoming telephone calls, addressing inquiries and forwarding calls as needed. Monitor the general info email account and action emails promptly. Manage utilities and council tax transfers to and from tenants, including obtaining meter readings and coordinating with the Accounts Department for payments. Organise and maintain office supplies and stationery stock. Issue and monitor security passes for tenants and contractors. Handle incoming and outgoing post, including couriers. Liaise with tenants regarding day-to-day issues. Arrange contractor visits and follow up on outstanding reports, quotes, and invoices. Keep the procedures manual updated and accessible. Set up and maintain the Meeting Room to ensure it meets the required standards. Support the Head of Service Delivery with weekly building safety checks. Raise purchase orders in SAGE and provide administrative support to the Accounts Department. Process invoices for payment on the Paperless system in collaboration with the Accounts Department. Draft APT agreements for new tenancies or renewals, ensuring all specific details are accurately included. Handle deposit protection certificates with TDS and process deposit protection payments. Maintain an up-to-date contact list and right to rent documents. Obtain and keep a register of contractor insurance documents. Perform general administrative duties, such as typing letters/reports and shredding old documents. Why Join Us? This is an exciting opportunity to be part of a vibrant team and contribute to the success of our organisation. The ideal candidate will be adaptable, detail-oriented, and ready to take on various tasks as they arise. If you are ready to embark on a fulfilling career as an Office Administrator and contribute to an outstanding team, we want to hear from you! Join us in creating a positive and productive workplace. Apply today! Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Apr 29, 2026
Full time
Job Advertisement: Office Administrator Are you a proactive and organised individual looking to make a difference in a dynamic work environment? Our client is seeking an enthusiastic Office Administrator to join their team! If you thrive in a fast-paced setting and enjoy supporting diverse departments, this role is perfect for you! Position: Office Administrator Location: Office-based in Victoria Hours: Monday to Friday, 09:00 - 17:00 Reporting to: Head of Service Delivery Main Purpose of the Job: As the Office Administrator, you will play a key role in supporting the Property and Accounts Departments. Your responsibilities will include a variety of administrative tasks that ensure smooth operations and excellent service delivery. Key Responsibilities: Provide lunch time cover for the reception desk area. Keep the compliance schedule updated to flag upcoming inspections and testing. Maintain all online systems (PRISM, Asbestos Management, etc.) to ensure accuracy. Take and distribute minutes for Monthly Property Meetings, HRB Meetings, Debtor Meetings, and any other meetings as required. Scan and file client correspondence within designated e-folders. Answer incoming telephone calls, addressing inquiries and forwarding calls as needed. Monitor the general info email account and action emails promptly. Manage utilities and council tax transfers to and from tenants, including obtaining meter readings and coordinating with the Accounts Department for payments. Organise and maintain office supplies and stationery stock. Issue and monitor security passes for tenants and contractors. Handle incoming and outgoing post, including couriers. Liaise with tenants regarding day-to-day issues. Arrange contractor visits and follow up on outstanding reports, quotes, and invoices. Keep the procedures manual updated and accessible. Set up and maintain the Meeting Room to ensure it meets the required standards. Support the Head of Service Delivery with weekly building safety checks. Raise purchase orders in SAGE and provide administrative support to the Accounts Department. Process invoices for payment on the Paperless system in collaboration with the Accounts Department. Draft APT agreements for new tenancies or renewals, ensuring all specific details are accurately included. Handle deposit protection certificates with TDS and process deposit protection payments. Maintain an up-to-date contact list and right to rent documents. Obtain and keep a register of contractor insurance documents. Perform general administrative duties, such as typing letters/reports and shredding old documents. Why Join Us? This is an exciting opportunity to be part of a vibrant team and contribute to the success of our organisation. The ideal candidate will be adaptable, detail-oriented, and ready to take on various tasks as they arise. If you are ready to embark on a fulfilling career as an Office Administrator and contribute to an outstanding team, we want to hear from you! Join us in creating a positive and productive workplace. Apply today! Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
MAIN PURPOSE OF JOB To plan, and manage an efficient and effective administration service in the housing office. To give administrative assistance and support to the HOUSING OFFICE members of HOUSING OFFICE staff. To support the Board. SUMMARY OF OBJECTIVES At all times to carry out duties and responsibilities with due regard to the Board's Equal Opportunities Policy within the context of the Council's policy and other policies and procedures. At all times to carry out duties and responsibilities with due regard to the Health and Safety policy. To provide administrative support to the various work areas in the housing office and other locations within the estate. To ensure all administrative systems are reviewed, maintained and operated efficiently in accordance with Management Agreement. To monitor and keep records of on-the-job training for staff (including in-house induction) within the housing office. To be responsible for regular processing and completion of statistical information and ensure periodic reports are submitted to deadline. To assist in the provision of a high quality housing office reception service to HOUSING OFFICE residents, partners, stakeholders and Council. To provide advice and guidance on all public enquiries via the counter, telephone and or written correspondence. To maintain a supply of relevant forms and leaflets for the public, To liaise as required with contractors and agencies. To be responsible for providing appropriate records for HOUSING OFFICE staff e.g. absence returns and maternity/sick certificates, ensuring that documents are forwarded in accordance with deadlines and appropriate procedures. To be responsible for disseminating information and changes to procedures to staff giving advice on general process as necessary. To ensure the availability of the computer printers, photocopier and other office equipment to all-relevant staff and keeping records of office repair and maintenance schedules, To monitor the use, security and maintenance of the HOUSING OFFICE housing office. To be responsible for maintaining the HOUSING OFFICE Library in consultation with the HOUSING OFFICE Lead Officer. To ensure routine sorting of correspondence, complaints and members' enquiries, in and out of the office is effectively undertaken and ensuring council's policy on replies to correspondence is adhered to. To prepare reports on customer care issues, e.g. members enquiries, complaints and correspondence, to ensure that replies are made within target times. To service the Estate Management Board meetings by taking minutes, sending out reports, preparing reports in conjunction with the HOUSING OFFICE Lead Officer. Post holder will be required to attend Estate Management Board meetings monthly in the evening and out of hours. Maintain the HOUSING OFFICE Share Register. Design, print out and organise distribution of newsletters and posters for HOUSING OFFICE publicity. To operate Visual Display Units and Micro Computers extracting relevant information, and inputting data as necessary to fulfil duties and to assist with the development and implementation of new technology in accordance with prescribed agreements. To have specific administrative responsibility for the provision and ongoing operation of fire extinguishers, alarms, first aid equipment, staff clothing and other general Health and Safety matters in the HOUSING OFFICE office and other locations. To maintain stock records, including security keys Co-ordinate room hire. Arrange maintenance of meeting rooms and ensure that the meeting rooms are cleaned and set up ready for all meetings. Responsible for the efficient filing/ retrieval of old files and former tenants' files: Also to ensure the archive storage room is kept in an orderly manner. To be responsible for the ordering, usage and monitoring of office programmes and stationery. The stationery room is kept in an organised manner. To ensure that the cleaning arrangement for the office is maintained and the kitchen and all the equipment in the kitchen is cleaned regularly. To design routine administrative forms and reports. To be responsible for maintaining the imprest accounts and value disbursement on the approval/ authorisation of designated signatories. Developing the use and application of information technology in the administrative activities of the HOUSING OFFICE. To undertake any other duties as required in accordance with the exigencies of the service. PERSONAL SPECIFICATION 1. PHYSICAL REOUIREMENTS The jobholder must be able to carry out the duties of the job using any appropriate aids or adaptations. HOUSING OFFICE will provide any aids or make adaptations so that disability is not itself a barrier to employment, 2. EXPERIENCE Experience of at least two years doing administrative duties. Experience of working with the public in a service capacity. 3. EDUCATION No specific formal education requirement, however it is expected that candidates with possess literate and numerate ability to a level sufficient to carry out the full range of duties. 4. SKILLS/ KNOWLEDGE/ABILITY (a) Communication Skills Post holder should have oral, written and word processor communication skills and be able to communicate effectively in various situations. (ii) Ability to organise information systematically. (b) Knowledge and Ability Applicants should have understanding of the office administrator's role. Applicants must be able to demonstrate the ability to work within a team. 5. ADMINISTRATIVE SKILLS An ability to develop monitoring systems and review the efficiency of administrative office systems. Contractual obligation to attend regular HOUSING OFFICE meetings which might run into late evenings. The post holder must be able to plan her/his own work and also to work on own initiative and under pressure. Candidates must have experience of Microsoft Office, Northgate, Anite. They can easily be trained on Northgate Housing software and anite for filing documents. Be able to demonstrate ability to work as part of the team. (6) ATTITUDE Candidates must demonstrate that they have a positive attitude towards the promotion of the Equal Opportunities Policy within the council and in the services that it provides to the Community.
Apr 29, 2026
Full time
MAIN PURPOSE OF JOB To plan, and manage an efficient and effective administration service in the housing office. To give administrative assistance and support to the HOUSING OFFICE members of HOUSING OFFICE staff. To support the Board. SUMMARY OF OBJECTIVES At all times to carry out duties and responsibilities with due regard to the Board's Equal Opportunities Policy within the context of the Council's policy and other policies and procedures. At all times to carry out duties and responsibilities with due regard to the Health and Safety policy. To provide administrative support to the various work areas in the housing office and other locations within the estate. To ensure all administrative systems are reviewed, maintained and operated efficiently in accordance with Management Agreement. To monitor and keep records of on-the-job training for staff (including in-house induction) within the housing office. To be responsible for regular processing and completion of statistical information and ensure periodic reports are submitted to deadline. To assist in the provision of a high quality housing office reception service to HOUSING OFFICE residents, partners, stakeholders and Council. To provide advice and guidance on all public enquiries via the counter, telephone and or written correspondence. To maintain a supply of relevant forms and leaflets for the public, To liaise as required with contractors and agencies. To be responsible for providing appropriate records for HOUSING OFFICE staff e.g. absence returns and maternity/sick certificates, ensuring that documents are forwarded in accordance with deadlines and appropriate procedures. To be responsible for disseminating information and changes to procedures to staff giving advice on general process as necessary. To ensure the availability of the computer printers, photocopier and other office equipment to all-relevant staff and keeping records of office repair and maintenance schedules, To monitor the use, security and maintenance of the HOUSING OFFICE housing office. To be responsible for maintaining the HOUSING OFFICE Library in consultation with the HOUSING OFFICE Lead Officer. To ensure routine sorting of correspondence, complaints and members' enquiries, in and out of the office is effectively undertaken and ensuring council's policy on replies to correspondence is adhered to. To prepare reports on customer care issues, e.g. members enquiries, complaints and correspondence, to ensure that replies are made within target times. To service the Estate Management Board meetings by taking minutes, sending out reports, preparing reports in conjunction with the HOUSING OFFICE Lead Officer. Post holder will be required to attend Estate Management Board meetings monthly in the evening and out of hours. Maintain the HOUSING OFFICE Share Register. Design, print out and organise distribution of newsletters and posters for HOUSING OFFICE publicity. To operate Visual Display Units and Micro Computers extracting relevant information, and inputting data as necessary to fulfil duties and to assist with the development and implementation of new technology in accordance with prescribed agreements. To have specific administrative responsibility for the provision and ongoing operation of fire extinguishers, alarms, first aid equipment, staff clothing and other general Health and Safety matters in the HOUSING OFFICE office and other locations. To maintain stock records, including security keys Co-ordinate room hire. Arrange maintenance of meeting rooms and ensure that the meeting rooms are cleaned and set up ready for all meetings. Responsible for the efficient filing/ retrieval of old files and former tenants' files: Also to ensure the archive storage room is kept in an orderly manner. To be responsible for the ordering, usage and monitoring of office programmes and stationery. The stationery room is kept in an organised manner. To ensure that the cleaning arrangement for the office is maintained and the kitchen and all the equipment in the kitchen is cleaned regularly. To design routine administrative forms and reports. To be responsible for maintaining the imprest accounts and value disbursement on the approval/ authorisation of designated signatories. Developing the use and application of information technology in the administrative activities of the HOUSING OFFICE. To undertake any other duties as required in accordance with the exigencies of the service. PERSONAL SPECIFICATION 1. PHYSICAL REOUIREMENTS The jobholder must be able to carry out the duties of the job using any appropriate aids or adaptations. HOUSING OFFICE will provide any aids or make adaptations so that disability is not itself a barrier to employment, 2. EXPERIENCE Experience of at least two years doing administrative duties. Experience of working with the public in a service capacity. 3. EDUCATION No specific formal education requirement, however it is expected that candidates with possess literate and numerate ability to a level sufficient to carry out the full range of duties. 4. SKILLS/ KNOWLEDGE/ABILITY (a) Communication Skills Post holder should have oral, written and word processor communication skills and be able to communicate effectively in various situations. (ii) Ability to organise information systematically. (b) Knowledge and Ability Applicants should have understanding of the office administrator's role. Applicants must be able to demonstrate the ability to work within a team. 5. ADMINISTRATIVE SKILLS An ability to develop monitoring systems and review the efficiency of administrative office systems. Contractual obligation to attend regular HOUSING OFFICE meetings which might run into late evenings. The post holder must be able to plan her/his own work and also to work on own initiative and under pressure. Candidates must have experience of Microsoft Office, Northgate, Anite. They can easily be trained on Northgate Housing software and anite for filing documents. Be able to demonstrate ability to work as part of the team. (6) ATTITUDE Candidates must demonstrate that they have a positive attitude towards the promotion of the Equal Opportunities Policy within the council and in the services that it provides to the Community.
Accounts Administrator - Portadown Accounts Administrator - Portadown The company: Our client based in Portadown is a building services company trading for nearly 50 years and is firmly established as a market leader in their industry. They are recruiting for a Accounts Administrator. This is a full time permanent job. Hours of work is Monday -Thursday 8-4.45 and Friday 8-12.45. The role: As Accounts Administrator your duties will include: - Enter purchase/subcontractor invoices in accordance with company procedures- Carry out account reconciliations for ledgers - Reception Cover as and when required - Other Accounts Related Administrative Tasks as and when required The Opportunity: Our client offers excellent starting salary of £25,500 plus depending on experience, 30 days holidays, private health insurance, great working environment and the opportunity to work with a market leader in their industry. What to do next: If you are interested in this role call Brian in Hays on or email cv #
Apr 29, 2026
Full time
Accounts Administrator - Portadown Accounts Administrator - Portadown The company: Our client based in Portadown is a building services company trading for nearly 50 years and is firmly established as a market leader in their industry. They are recruiting for a Accounts Administrator. This is a full time permanent job. Hours of work is Monday -Thursday 8-4.45 and Friday 8-12.45. The role: As Accounts Administrator your duties will include: - Enter purchase/subcontractor invoices in accordance with company procedures- Carry out account reconciliations for ledgers - Reception Cover as and when required - Other Accounts Related Administrative Tasks as and when required The Opportunity: Our client offers excellent starting salary of £25,500 plus depending on experience, 30 days holidays, private health insurance, great working environment and the opportunity to work with a market leader in their industry. What to do next: If you are interested in this role call Brian in Hays on or email cv #
Sewell Wallis is looking for an experienced SAP S/4HANA Accountant to join the team and play a key role in delivering a major SAP S/4HANA transformation across the Finance and Procurement teams on a 12-month fixed-term contract. This role is based in Sheffield, South Yorkshire. This position is ideal for a finance professional with a strong accounting background (ideally qualified) who thrives at the intersection of finance and technology. You'll work closely with stakeholders across finance and operations to ensure successful system implementation, process alignment, and accurate financial outcomes. The ideal candidate will bring hands-on experience with SAP S/4HANA implementations, including involvement in end-to-end project lifecycles. Experience within a manufacturing environment is highly desirable, with a solid understanding of cost accounting, inventory, and production-related financial processes. You'll be instrumental in translating business requirements into system solutions, supporting testing phases, and driving best practices across finance functions. If you're a proactive problem-solver who enjoys working in a fast-paced, transformation-focused environment, this could be the role for you. What will you be doing? Lead and support SAP S/4HANA finance workstreams as part of system implementation projects Partner with finance, IT, and operational stakeholders to gather and translate business requirements into system solutions Design, review, and optimise financial processes within SAP, ensuring alignment with best practices Support configuration and testing (unit testing, UAT) of finance modules, including GL, AP, AR, fixed assets, and controlling Ensure accurate mapping of financial data, including chart of accounts, cost centres, and profit centres Drive improvements in cost accounting, inventory valuation, and manufacturing finance processes Support data migration activities, including validation and reconciliation of financial data Provide subject matter expertise during system integration and go-live phases Develop and deliver user training and support documentation for finance teams Identify risks, issues, and opportunities for process improvements throughout the project lifecycle Collaborate with external consultants and implementation partners to ensure successful delivery Provide post-implementation support and continuous improvement recommendations What skills are we looking for? Experience working with SAP S/4HANA, with a strong understanding of system capabilities. Experience with seeing end-to-end implementation of ERP systems (SAP) Excellent communication skills Someone who can work well under pressure and adhere to tight deadlines Adaptable and able to prioritise effectively Finance background; able to understand the business's needs in both Finance & Procurement and translate that to the SAP developers/contractors. What's on offer? Competitive day rate 550+ ASAP start Sheffield offices, with secure parking on site Flexi working & hybrid options Send us your CV below, or contact Inci Evcil for more information. To apply please send your CV, quoting our reference and specifying which website you saw this position advertised on. Due to the high volume of applications please accept that if we have not responded to your application within seven days, your application has not been successful. Sewell Wallis is a specialist recruitment company with a vast amount of experience in our industry we offer permanent, temporary and interim recruitment support for accounting and finance, human resources and business support positions. We recruit at all levels within finance from Purchase Ledger Administrator and Credit Controller level through to Financial Controller and Director positions. With offices in Sheffield and Leeds, we are well situated to cover all of South Yorkshire, West Yorkshire and Manchester. Please visit our website for more information on accountancy and finance jobs and human resources or business support positions.
Apr 29, 2026
Contractor
Sewell Wallis is looking for an experienced SAP S/4HANA Accountant to join the team and play a key role in delivering a major SAP S/4HANA transformation across the Finance and Procurement teams on a 12-month fixed-term contract. This role is based in Sheffield, South Yorkshire. This position is ideal for a finance professional with a strong accounting background (ideally qualified) who thrives at the intersection of finance and technology. You'll work closely with stakeholders across finance and operations to ensure successful system implementation, process alignment, and accurate financial outcomes. The ideal candidate will bring hands-on experience with SAP S/4HANA implementations, including involvement in end-to-end project lifecycles. Experience within a manufacturing environment is highly desirable, with a solid understanding of cost accounting, inventory, and production-related financial processes. You'll be instrumental in translating business requirements into system solutions, supporting testing phases, and driving best practices across finance functions. If you're a proactive problem-solver who enjoys working in a fast-paced, transformation-focused environment, this could be the role for you. What will you be doing? Lead and support SAP S/4HANA finance workstreams as part of system implementation projects Partner with finance, IT, and operational stakeholders to gather and translate business requirements into system solutions Design, review, and optimise financial processes within SAP, ensuring alignment with best practices Support configuration and testing (unit testing, UAT) of finance modules, including GL, AP, AR, fixed assets, and controlling Ensure accurate mapping of financial data, including chart of accounts, cost centres, and profit centres Drive improvements in cost accounting, inventory valuation, and manufacturing finance processes Support data migration activities, including validation and reconciliation of financial data Provide subject matter expertise during system integration and go-live phases Develop and deliver user training and support documentation for finance teams Identify risks, issues, and opportunities for process improvements throughout the project lifecycle Collaborate with external consultants and implementation partners to ensure successful delivery Provide post-implementation support and continuous improvement recommendations What skills are we looking for? Experience working with SAP S/4HANA, with a strong understanding of system capabilities. Experience with seeing end-to-end implementation of ERP systems (SAP) Excellent communication skills Someone who can work well under pressure and adhere to tight deadlines Adaptable and able to prioritise effectively Finance background; able to understand the business's needs in both Finance & Procurement and translate that to the SAP developers/contractors. What's on offer? Competitive day rate 550+ ASAP start Sheffield offices, with secure parking on site Flexi working & hybrid options Send us your CV below, or contact Inci Evcil for more information. To apply please send your CV, quoting our reference and specifying which website you saw this position advertised on. Due to the high volume of applications please accept that if we have not responded to your application within seven days, your application has not been successful. Sewell Wallis is a specialist recruitment company with a vast amount of experience in our industry we offer permanent, temporary and interim recruitment support for accounting and finance, human resources and business support positions. We recruit at all levels within finance from Purchase Ledger Administrator and Credit Controller level through to Financial Controller and Director positions. With offices in Sheffield and Leeds, we are well situated to cover all of South Yorkshire, West Yorkshire and Manchester. Please visit our website for more information on accountancy and finance jobs and human resources or business support positions.
This role will cover IT administration, some office administration and ad hoc PA work. Client Details This organisation is a well-established presence in the property industry, known for its commitment to delivering high-quality services. Description Act as the first point of contact for staff with basic IT and software issues, monitoring the IT Support Inbox as required resolve or escalate as needed. Act as systems administer for all systems company wide, including maintaining access control registers and permission matrices for auditing and compliance purposes. Manage on-boarding and off-boarding processes: liaise with our third-party IT provider to ensure that user accounts, email addresses, and system access is set up for new starters. Liaise with external IT support providers for technical troubleshooting or more complex issues, including reviewing monthly reporting alongside the IT Manager. Maintain and organise shared drives and document storage via SharePoint and Office 365. Coordinate updates, access control, and file permissions across digital systems. Keep software licences and subscriptions up to date and tracked. Support setup of meeting room technology (AV, Teams, screen-sharing). Assist with ad hoc IT projects and new tech/process rollouts. Document basic IT procedures and update internal guides or FAQs for staff use. Office Management Support day-to-day operations of the office to ensure a smooth, organised, and welcoming environment. Act as a contact for the building's management team, resolving facilities-related issues as they arise. Maintain office supplies, kitchen stock, stationery, and all other consumables. Coordinate with third-party vendors and service providers (e.g. cleaners, coffee machine engineers, M&E contractors). Support with incoming/outgoing mail and deliveries. Support with meeting room bookings and ensure presentation equipment is in working order. Take initiative to help solve office-related issues proactively and independently. Whilst PA support is not a core part of this position, having a positive and can-do attitude to supporting the wider team is crucial. Provide high-level administrative and organisational support to the Senior Management Team (diary management, travel booking, and coordination of meetings). Schedule and coordinate board and investor meetings. Manage confidential and time-sensitive information with discretion. Support document execution and legal paperwork handling (e.g. NDAs, lease agreements). Maintain a good working relationship with key stakeholders, including our investors and capital partners. Assist with expense reports, invoice approvals, and general finance admin support for the office function. Profile Detailed knowledge of Microsoft Office365 (particularly Outlook, Excel, PowerPoint, Teams, and SharePoint). Ability to take ownership, solve problems independently, and thrive in an environment where no two days are the same. Experience in a similar Office Manager, EA/PA, or multi-functional administrative role. Excellent organisation and communication skills with a keen eye for detail. Able to balance multiple priorities while delivering excellent service across the business. Comfortable working independently and making decisions when needed. Discreet and professional when handling confidential matters. Confident dealing with senior stakeholders, contractors, and suppliers. Comfortable supporting a team in an in-office environment, being present five days a week. Familiarity with IT support or systems administration. Job Offer 35,000 to 40,000 depending on the candidate) plus benefits
Apr 29, 2026
Full time
This role will cover IT administration, some office administration and ad hoc PA work. Client Details This organisation is a well-established presence in the property industry, known for its commitment to delivering high-quality services. Description Act as the first point of contact for staff with basic IT and software issues, monitoring the IT Support Inbox as required resolve or escalate as needed. Act as systems administer for all systems company wide, including maintaining access control registers and permission matrices for auditing and compliance purposes. Manage on-boarding and off-boarding processes: liaise with our third-party IT provider to ensure that user accounts, email addresses, and system access is set up for new starters. Liaise with external IT support providers for technical troubleshooting or more complex issues, including reviewing monthly reporting alongside the IT Manager. Maintain and organise shared drives and document storage via SharePoint and Office 365. Coordinate updates, access control, and file permissions across digital systems. Keep software licences and subscriptions up to date and tracked. Support setup of meeting room technology (AV, Teams, screen-sharing). Assist with ad hoc IT projects and new tech/process rollouts. Document basic IT procedures and update internal guides or FAQs for staff use. Office Management Support day-to-day operations of the office to ensure a smooth, organised, and welcoming environment. Act as a contact for the building's management team, resolving facilities-related issues as they arise. Maintain office supplies, kitchen stock, stationery, and all other consumables. Coordinate with third-party vendors and service providers (e.g. cleaners, coffee machine engineers, M&E contractors). Support with incoming/outgoing mail and deliveries. Support with meeting room bookings and ensure presentation equipment is in working order. Take initiative to help solve office-related issues proactively and independently. Whilst PA support is not a core part of this position, having a positive and can-do attitude to supporting the wider team is crucial. Provide high-level administrative and organisational support to the Senior Management Team (diary management, travel booking, and coordination of meetings). Schedule and coordinate board and investor meetings. Manage confidential and time-sensitive information with discretion. Support document execution and legal paperwork handling (e.g. NDAs, lease agreements). Maintain a good working relationship with key stakeholders, including our investors and capital partners. Assist with expense reports, invoice approvals, and general finance admin support for the office function. Profile Detailed knowledge of Microsoft Office365 (particularly Outlook, Excel, PowerPoint, Teams, and SharePoint). Ability to take ownership, solve problems independently, and thrive in an environment where no two days are the same. Experience in a similar Office Manager, EA/PA, or multi-functional administrative role. Excellent organisation and communication skills with a keen eye for detail. Able to balance multiple priorities while delivering excellent service across the business. Comfortable working independently and making decisions when needed. Discreet and professional when handling confidential matters. Confident dealing with senior stakeholders, contractors, and suppliers. Comfortable supporting a team in an in-office environment, being present five days a week. Familiarity with IT support or systems administration. Job Offer 35,000 to 40,000 depending on the candidate) plus benefits
Accounts & Office Administrator Newport £28,000 £34,000 per annum (DOE) 35 hours per week (flexible start/finish e.g. 9:00am 4:30pm with 30 mins lunch) Môrwell Talent Solutions is delighted to be partnering with a well-established, £3m turnover engineering business in Newport to recruit an Accounts & Office Administrator. This is a key hire due to the retirement of a long-standing member of staff, offering stability, a supportive team environment, and a genuinely varied role. The position is predominantly accounts-focused (approx. 90%) with some additional office and operational support duties. The Role Reporting into the Financial Manager, you will take responsibility for a broad range of finance and administrative tasks across multiple entities. Finance & Accounts - 90% of role Processing payroll (c.12 weekly and 10 monthly staff) Managing sales, purchase, and subcontractor ledgers Raising sales invoices and maintaining invoice logs Completing bank reconciliations, including: Printing and reconciling bank statements Updating BACS and Faster Payments records Monitoring interest and charges Supporting month-end processes up to trial balance stage Completing statutory and monthly returns: VAT (quarterly) CIS PAYE Apprenticeship Levy Managing pension submissions (People s Pension) Maintaining WIP and financial spreadsheets Supporting management accounts processes Working with RedSky systems Administration & Office Support 10% of role Maintaining supplier and customer records (including credit checks) Supporting contract administration and filing Monitoring and ordering office supplies (stationery, janitorial, kitchen) Updating attendance and holiday records Managing purchase orders and invoice logs Maintaining internal systems (stock, supplier databases) Operational & General Duties Assisting with stock control (booking in/out, workshop sheets) Checking utilities, waste, and general site upkeep Liaising for collections and meter readings Supporting day-to-day office and site requirements Assisting with ad hoc tasks across the office and workshop About You Experience in a similar accounts role Confident with payroll processing and ledger management Comfortable working up to trial balance stage Strong attention to detail and organisational skills Proactive and willing to support across different areas of the business Good working knowledge of Excel and accounting systems What s on Offer Salary of £28,000 £34,000 depending on experience 25 days holiday + bank holidays Private healthcare Statutory pension Stable, long-standing team environment (c.22 staff) Fully office-based role Flexible working hours within a 35-hour week If this sounds like the right opportunity for you, please get in touch with Môrwell Talent Solutions ASAP.
Apr 28, 2026
Full time
Accounts & Office Administrator Newport £28,000 £34,000 per annum (DOE) 35 hours per week (flexible start/finish e.g. 9:00am 4:30pm with 30 mins lunch) Môrwell Talent Solutions is delighted to be partnering with a well-established, £3m turnover engineering business in Newport to recruit an Accounts & Office Administrator. This is a key hire due to the retirement of a long-standing member of staff, offering stability, a supportive team environment, and a genuinely varied role. The position is predominantly accounts-focused (approx. 90%) with some additional office and operational support duties. The Role Reporting into the Financial Manager, you will take responsibility for a broad range of finance and administrative tasks across multiple entities. Finance & Accounts - 90% of role Processing payroll (c.12 weekly and 10 monthly staff) Managing sales, purchase, and subcontractor ledgers Raising sales invoices and maintaining invoice logs Completing bank reconciliations, including: Printing and reconciling bank statements Updating BACS and Faster Payments records Monitoring interest and charges Supporting month-end processes up to trial balance stage Completing statutory and monthly returns: VAT (quarterly) CIS PAYE Apprenticeship Levy Managing pension submissions (People s Pension) Maintaining WIP and financial spreadsheets Supporting management accounts processes Working with RedSky systems Administration & Office Support 10% of role Maintaining supplier and customer records (including credit checks) Supporting contract administration and filing Monitoring and ordering office supplies (stationery, janitorial, kitchen) Updating attendance and holiday records Managing purchase orders and invoice logs Maintaining internal systems (stock, supplier databases) Operational & General Duties Assisting with stock control (booking in/out, workshop sheets) Checking utilities, waste, and general site upkeep Liaising for collections and meter readings Supporting day-to-day office and site requirements Assisting with ad hoc tasks across the office and workshop About You Experience in a similar accounts role Confident with payroll processing and ledger management Comfortable working up to trial balance stage Strong attention to detail and organisational skills Proactive and willing to support across different areas of the business Good working knowledge of Excel and accounting systems What s on Offer Salary of £28,000 £34,000 depending on experience 25 days holiday + bank holidays Private healthcare Statutory pension Stable, long-standing team environment (c.22 staff) Fully office-based role Flexible working hours within a 35-hour week If this sounds like the right opportunity for you, please get in touch with Môrwell Talent Solutions ASAP.
We are looking for a highly organised Service Billing Administrator to join our client's busy Accounts team on a Fixed Term Contract. This is a pivotal role supporting the smooth running of our service operations, ensuring accurate invoicing, efficient billing processes, and proactive management of customer accounts. You will act as a key link between our service engineers, finance team, and customers - helping to maintain financial accuracy while delivering excellent service. Hours of Work: Monday - Friday, 08:30 - 17:00 (1hr unpaid lunchbreak) Location: Medway towns Contract type: Fixed term (1 year MAT cover) Key Responsibilities: Invoice with Confidence: Produce accurate invoices for service work, materials, contracts, and commissioning- making sure every billable item is captured. Validate Job Sheets: Review engineer job sheets for accuracy and clarity, collaborating with teams to resolve any gaps. Portal Billing & Submissions: Submit invoices through customer portals and internal systems, uploading all relevant supporting documents. Manage Accounts & Credit: Keep an eye on outstanding balances, carry out professional debt collection, and support finance with reconciliations and reporting. Support Customers & Teams: Handle queries about invoices and payments, assist with administrative tasks, and support scheduling teams as needed. About You We're looking for someone who is proactive, accurate, and confident communicating with both internal teams and customers. Essential Skills & Experience Experience in an administrative finance role Strong attention to detail and high level of accuracy Experience working in a busy service or logistics environment Proficient in ERP/CRM systems (e.g. Salesforce, NetSuite) and Microsoft Office Excellent communication and organisational skills Desirable Experience within service, engineering, or operations environments Background in credit control or accounts receivable What Our Client Offers Contributory pension scheme Life assurance Employee Assistance Programme (EAP) Perks Direct and employee discounts Long service awards Ongoing in-house training 25 days holiday + bank holidays + your birthday off Apply Now If you're looking for a varied role where you can make a real impact within a supportive team, please apply today.
Apr 28, 2026
Contractor
We are looking for a highly organised Service Billing Administrator to join our client's busy Accounts team on a Fixed Term Contract. This is a pivotal role supporting the smooth running of our service operations, ensuring accurate invoicing, efficient billing processes, and proactive management of customer accounts. You will act as a key link between our service engineers, finance team, and customers - helping to maintain financial accuracy while delivering excellent service. Hours of Work: Monday - Friday, 08:30 - 17:00 (1hr unpaid lunchbreak) Location: Medway towns Contract type: Fixed term (1 year MAT cover) Key Responsibilities: Invoice with Confidence: Produce accurate invoices for service work, materials, contracts, and commissioning- making sure every billable item is captured. Validate Job Sheets: Review engineer job sheets for accuracy and clarity, collaborating with teams to resolve any gaps. Portal Billing & Submissions: Submit invoices through customer portals and internal systems, uploading all relevant supporting documents. Manage Accounts & Credit: Keep an eye on outstanding balances, carry out professional debt collection, and support finance with reconciliations and reporting. Support Customers & Teams: Handle queries about invoices and payments, assist with administrative tasks, and support scheduling teams as needed. About You We're looking for someone who is proactive, accurate, and confident communicating with both internal teams and customers. Essential Skills & Experience Experience in an administrative finance role Strong attention to detail and high level of accuracy Experience working in a busy service or logistics environment Proficient in ERP/CRM systems (e.g. Salesforce, NetSuite) and Microsoft Office Excellent communication and organisational skills Desirable Experience within service, engineering, or operations environments Background in credit control or accounts receivable What Our Client Offers Contributory pension scheme Life assurance Employee Assistance Programme (EAP) Perks Direct and employee discounts Long service awards Ongoing in-house training 25 days holiday + bank holidays + your birthday off Apply Now If you're looking for a varied role where you can make a real impact within a supportive team, please apply today.
Accounts Payable Administrator Up to £28,000 Petersfield Full time Permanent 37 hours a week Do you have experience within accounts payable? Do you have strong attention to detail? Attega Group is working on behalf of our client as their in-house recruitment provider. We are currently recruiting for an accounts administrator to join their team. The main purpose of this role is to be responsible for supporting and facilitating the timely production and management of the clients purchase ledger to assist in meeting internal and external deadlines. The role will involve maintaining relations with both internal and external stakeholders, as well as general accounts payable administration and other tasks linked to the role. In return, our client is offering a salary of up to £28,000, depending on experience. Company benefits also include: Christmas shutdown Early finish on a Friday ( role dependent ) Cycle to work scheme 25 days holiday plus bank holidays This role is full-time and permanent . The hours of work will be Monday to Friday 8am- 4pm, Friday 8am -3.30pm Your responsibilities will include: Responsible for the Colt International Limited purchase ledger as well as contribution to the maintenance of the Kingspan Light & Air (UK&I) Ltd purchase ledger during holidays Posting project related contracting invoices Posting of overhead invoices. Supplier maintenance & queries Supplier statement generation Quarterly supplier statement reconciliations Manage supplier invoice queries/disputes Creation of new supplier accounts and performance of supplier call backs Checking of Supplier Insurance details Checking contractor status for CIS calculations Monthly application of CIS deductions and payments Ensuring correct VAT treatment of subcontractor invoices (UK/Irish VAT, DRC etc). The ideal candidate: Previous experience of using Microsoft Office applications (Outlook, Excel, Word) Previous experience of working in a contracting accounts payable role Excellent communication skills both verbally and in writing to all levels and in all mediums. High level of attention to detail. For more information on our Accounts Payable role, please contact Liz in the Attega Group offices today!
Apr 28, 2026
Full time
Accounts Payable Administrator Up to £28,000 Petersfield Full time Permanent 37 hours a week Do you have experience within accounts payable? Do you have strong attention to detail? Attega Group is working on behalf of our client as their in-house recruitment provider. We are currently recruiting for an accounts administrator to join their team. The main purpose of this role is to be responsible for supporting and facilitating the timely production and management of the clients purchase ledger to assist in meeting internal and external deadlines. The role will involve maintaining relations with both internal and external stakeholders, as well as general accounts payable administration and other tasks linked to the role. In return, our client is offering a salary of up to £28,000, depending on experience. Company benefits also include: Christmas shutdown Early finish on a Friday ( role dependent ) Cycle to work scheme 25 days holiday plus bank holidays This role is full-time and permanent . The hours of work will be Monday to Friday 8am- 4pm, Friday 8am -3.30pm Your responsibilities will include: Responsible for the Colt International Limited purchase ledger as well as contribution to the maintenance of the Kingspan Light & Air (UK&I) Ltd purchase ledger during holidays Posting project related contracting invoices Posting of overhead invoices. Supplier maintenance & queries Supplier statement generation Quarterly supplier statement reconciliations Manage supplier invoice queries/disputes Creation of new supplier accounts and performance of supplier call backs Checking of Supplier Insurance details Checking contractor status for CIS calculations Monthly application of CIS deductions and payments Ensuring correct VAT treatment of subcontractor invoices (UK/Irish VAT, DRC etc). The ideal candidate: Previous experience of using Microsoft Office applications (Outlook, Excel, Word) Previous experience of working in a contracting accounts payable role Excellent communication skills both verbally and in writing to all levels and in all mediums. High level of attention to detail. For more information on our Accounts Payable role, please contact Liz in the Attega Group offices today!
Commercial Administrator Location: Templepatrick, Northern Ireland Salary: 27,000- 31,000 dependant on commercial work experience Contract Type: Permanent, full-time Working hours: 40 hours, Monday-Friday 09:00-17:00 About the role We are looking for a proactive and highly organised Commercial Administrator to support our commercial and project teams within the landscaping sector. This role is vital in ensuring the smooth administration of contracts, procurement and financial documentation across a range of high-quality soft and hard landscaping projects. Whether relevant experience gained through previous roles or from a Business degree (or related field) this is a fantastic opportunity to collaborate, learn & develop/ progress in an environment that supports your career aspirations! Key Responsibilities Provide full support to the commercial team, including document control, contract administration and reporting. Financial coordination & creation of costing sheets (Excel a must, with familiarity of bills of work, quotations from drawings, margins, materials pricing etc. highly desirable). Maintain accurate records of project costs, variations and subcontractor agreements. Support procurement processes by issuing purchase orders, tracking deliveries, and liaising with suppliers. Monitor and update project trackers, schedules and commercial reports. Assist with the preparation of valuations, applications for payment and final accounts. Coordinate with site teams to ensure timely submission of timesheets, delivery notes and site records. Ensure compliance with company procedures and industry regulations. Provide general administrative support including filing, data entry, and correspondence. Requirements Previous experience in a commercial or financial administrative role within the construction or landscaping industry (open to graduates with relevant degree and/ or placement year in sector) Full drivers license required due to remote location. Strong organisational and time management skills. Excellent attention to detail and accuracy. Proficient in Microsoft Office Suite (Excel in particular, Word, Outlook). Strong communication and interpersonal skills. Ability to work independently and as part of a team. Experience with contract administration desirable e.g. NEC, JCT Knowledge of landscaping materials and terminology beneficial Benefits 21 days holiday plus bank holidays. Free parking on site at offices Enhanced maternity and shared parental leave. Support for personal and professional challenges. Discounts on retail, holidays, gym memberships, and more. Secure your future - resources to manage your finances Colleague of the month and annual awards. Two days per year to support a cause of your choice. Comprehensive resources and support. About idverde We are Europe's largest provider of grounds maintenance services and landscape creation, in the UK alone we're a community of over 3,000 passionate colleagues shaping the future of the green industry. At idverde, we understand what it means to grow. Our history dates back to 1919, and today, with a turnover of 250 million, we're more than just a company - we're a force for positive change. We offer a range of services to create, maintain, and manage landscapes across the UK. Grow with us, and together we'll create a greener future for all.
Apr 26, 2026
Full time
Commercial Administrator Location: Templepatrick, Northern Ireland Salary: 27,000- 31,000 dependant on commercial work experience Contract Type: Permanent, full-time Working hours: 40 hours, Monday-Friday 09:00-17:00 About the role We are looking for a proactive and highly organised Commercial Administrator to support our commercial and project teams within the landscaping sector. This role is vital in ensuring the smooth administration of contracts, procurement and financial documentation across a range of high-quality soft and hard landscaping projects. Whether relevant experience gained through previous roles or from a Business degree (or related field) this is a fantastic opportunity to collaborate, learn & develop/ progress in an environment that supports your career aspirations! Key Responsibilities Provide full support to the commercial team, including document control, contract administration and reporting. Financial coordination & creation of costing sheets (Excel a must, with familiarity of bills of work, quotations from drawings, margins, materials pricing etc. highly desirable). Maintain accurate records of project costs, variations and subcontractor agreements. Support procurement processes by issuing purchase orders, tracking deliveries, and liaising with suppliers. Monitor and update project trackers, schedules and commercial reports. Assist with the preparation of valuations, applications for payment and final accounts. Coordinate with site teams to ensure timely submission of timesheets, delivery notes and site records. Ensure compliance with company procedures and industry regulations. Provide general administrative support including filing, data entry, and correspondence. Requirements Previous experience in a commercial or financial administrative role within the construction or landscaping industry (open to graduates with relevant degree and/ or placement year in sector) Full drivers license required due to remote location. Strong organisational and time management skills. Excellent attention to detail and accuracy. Proficient in Microsoft Office Suite (Excel in particular, Word, Outlook). Strong communication and interpersonal skills. Ability to work independently and as part of a team. Experience with contract administration desirable e.g. NEC, JCT Knowledge of landscaping materials and terminology beneficial Benefits 21 days holiday plus bank holidays. Free parking on site at offices Enhanced maternity and shared parental leave. Support for personal and professional challenges. Discounts on retail, holidays, gym memberships, and more. Secure your future - resources to manage your finances Colleague of the month and annual awards. Two days per year to support a cause of your choice. Comprehensive resources and support. About idverde We are Europe's largest provider of grounds maintenance services and landscape creation, in the UK alone we're a community of over 3,000 passionate colleagues shaping the future of the green industry. At idverde, we understand what it means to grow. Our history dates back to 1919, and today, with a turnover of 250 million, we're more than just a company - we're a force for positive change. We offer a range of services to create, maintain, and manage landscapes across the UK. Grow with us, and together we'll create a greener future for all.
Service Coordinator Birmingham £30,000 We are currently recruiting for a Service Coordinator to join a well-established engineering company based in Birmingham . Due to ongoing workload and growth, our client is looking to strengthen their service coordination team with an organised and customer-focused individual. This role plays a critical part in supporting field engineers, managing customer expectations, and ensuring preventative maintenance, reactive works, and remedial jobs are scheduled efficiently. It is well suited to someone with previous coordination or scheduling experience looking to develop their skills within a stable and professional organisation. Package & Benefits Salary £27,500 per annum Full-time, permanent position Office-based role in Birmingham Monday to Friday working pattern Opportunity to develop coordination and planning skills Join a well-established and supportive engineering business Role & Responsibilities Scheduling planned preventative maintenance (PPM) visits Coordinating reactive call-outs , revisits, and emergency works Planning and scheduling remedial works following PPMs and reactive visits Acting as the first point of contact for customers, handling incoming calls and enquiries Liaising with engineers to maximise utilisation and operational efficiency Booking all engineer visits in line with company procedures Monitoring customer KPIs and proactively communicating delays or challenges Coordinating works across teams and regions, including national and key accounts Managing and scheduling subcontractors , ensuring compliance with company standards Raising subcontractor orders in line with internal processes Ensuring engineering data and reports from handheld devices are accurate and professional Tracking job completion and the return of worksheets and reports Supporting internal departments, including accounts, with accurate job information Maintaining and updating the service management database Skills & Experience Required Previous experience in a Service Coordinator , Service Administrator, or Scheduling role Strong organisational and planning skills Experience coordinating engineers or field-based teams Excellent communication and customer service skills Ability to work in a fast-paced, reactive environment Strong attention to detail and administrative accuracy Good IT skills and confidence working with service management systems Commercial awareness and a proactive approach Apply If you are a Service Coordinator looking for a stable, long-term role within a reputable engineering business in Birmingham , please submit your CV to be considered.
Apr 25, 2026
Full time
Service Coordinator Birmingham £30,000 We are currently recruiting for a Service Coordinator to join a well-established engineering company based in Birmingham . Due to ongoing workload and growth, our client is looking to strengthen their service coordination team with an organised and customer-focused individual. This role plays a critical part in supporting field engineers, managing customer expectations, and ensuring preventative maintenance, reactive works, and remedial jobs are scheduled efficiently. It is well suited to someone with previous coordination or scheduling experience looking to develop their skills within a stable and professional organisation. Package & Benefits Salary £27,500 per annum Full-time, permanent position Office-based role in Birmingham Monday to Friday working pattern Opportunity to develop coordination and planning skills Join a well-established and supportive engineering business Role & Responsibilities Scheduling planned preventative maintenance (PPM) visits Coordinating reactive call-outs , revisits, and emergency works Planning and scheduling remedial works following PPMs and reactive visits Acting as the first point of contact for customers, handling incoming calls and enquiries Liaising with engineers to maximise utilisation and operational efficiency Booking all engineer visits in line with company procedures Monitoring customer KPIs and proactively communicating delays or challenges Coordinating works across teams and regions, including national and key accounts Managing and scheduling subcontractors , ensuring compliance with company standards Raising subcontractor orders in line with internal processes Ensuring engineering data and reports from handheld devices are accurate and professional Tracking job completion and the return of worksheets and reports Supporting internal departments, including accounts, with accurate job information Maintaining and updating the service management database Skills & Experience Required Previous experience in a Service Coordinator , Service Administrator, or Scheduling role Strong organisational and planning skills Experience coordinating engineers or field-based teams Excellent communication and customer service skills Ability to work in a fast-paced, reactive environment Strong attention to detail and administrative accuracy Good IT skills and confidence working with service management systems Commercial awareness and a proactive approach Apply If you are a Service Coordinator looking for a stable, long-term role within a reputable engineering business in Birmingham , please submit your CV to be considered.
Davies and Partners Solicitors
Gloucester, Gloucestershire
Davies and Partners Solicitors is a well-established law firm with over 30 years experience. It has a national reputation for excellence in the Property sector and strength in depth in a wide selection of other legal services for businesses & individuals. There are 4 offices in London, Birmingham, Bristol and Gloucester. Reporting Line This role reports to the Senior Associate and Director for Planning and Development. Job Purpose This role is varied and will encompass administration and Paralegal duties such as assisting the Fee Earner dealing with a wide range of matters. Key Duties and Responsibilities. Dealing with administrative routines, and providing administrative support as required by the Fee Earner; Assisting with responses to enquiries; Opening new files and preparing standard client care letters; Assistance with basic telephone calls and taking messages where appropriate; Commissioning property related searches; Producing legal documentation and standard forms; Photocopying and scanning of documents; Checking legal documents for quality, consistency and content; Audio typing standard letters, emails and documents; Obtaining pre-completion searches with HM Land Registry; Preparing spreadsheets and completion statements; Assisting with setting up completions with Accounts department; Arranging completion letters to client and other side solicitors; Registration applications to HM Land Registry; The following tasks provide a general overview of the types of activity, the candidate will be expected to engage in or oversee on a day-to-day basis. The tasks are not intended to be an exhaustive list of responsibilities as all employees are required to be flexible, dynamic and have the capacity to think creatively when presented with challenges. Your job title does not define or limit your duties and you may be required to carry out other work within your abilities from time to time at our request. We reserve the right to introduce changes in line with technological developments which may impact upon your job duties or methods of working. Location Davies and Partners Solicitors, Rowan House, Barnett Way, Barnwood, Gloucester, GL4 3RT Salary Competitive + Benefits Contract Type Full Time, 37.5 hours Monday - Friday 9:00 5.30pm. Compliance As part of our compliance procedures, applicants are asked to note that: references will be followed up; all gaps in CVs must be explained satisfactorily; proof of identity and (where applicable) qualifications will be required; reference requests will ask specifically whether the applicant has ever been subject to any proceedings/complaints initiated by the Law Society or any other professional body. appropriate suitability checks may be required prior to confirmation of appointment. This role meets the requirements in respect of exempted questions under the Rehabilitation of Offenders Act 1974. This role may require applicants who are offered employment to be subject to a criminal record check from the Disclosure and Barring Service before the appointment is confirmed. This will include details of cautions, reprimands or final warnings as well as convictions. Equal Opportunities Davies and Partners Solicitors provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, colour, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable national laws. Davies and Partners Solicitors complies with applicable national laws governing non-discrimination in employment in every location in which the company has facilities. To view our Candidate Privacy Notice please visit our website. Person Specification Legal Status Appropriate DBS disclosure will be required prior to confirmation of appointment. Right to live and work in the UK, e.g. valid UK or EU passport or appropriate visa/work permits. Education/ Qualifications Proficient in spoken and written English Proficient in use of IT Degree educated (preferably a Law Degree). Exceptional candidates without a Degree, but who have suitable administrative experience will also be considered. Skills/Knowledge The ability to work well under pressure and to deadlines; Excellent interpersonal skills; Good accurate typing (preferably audio) and IT skills; Attention to detail and a high level of accuracy is essential. You may have experience of the following: Planning Paralegal, Property and Planning Paralegal, Real Estate Paralegal, Planning Law Paralegal, Legal Assistant (Planning), Property Legal Assistant, Development Planning Assistant, Junior Planning Fee Earner, Legal Administrator Planning. REF-(Apply online only)
Apr 24, 2026
Contractor
Davies and Partners Solicitors is a well-established law firm with over 30 years experience. It has a national reputation for excellence in the Property sector and strength in depth in a wide selection of other legal services for businesses & individuals. There are 4 offices in London, Birmingham, Bristol and Gloucester. Reporting Line This role reports to the Senior Associate and Director for Planning and Development. Job Purpose This role is varied and will encompass administration and Paralegal duties such as assisting the Fee Earner dealing with a wide range of matters. Key Duties and Responsibilities. Dealing with administrative routines, and providing administrative support as required by the Fee Earner; Assisting with responses to enquiries; Opening new files and preparing standard client care letters; Assistance with basic telephone calls and taking messages where appropriate; Commissioning property related searches; Producing legal documentation and standard forms; Photocopying and scanning of documents; Checking legal documents for quality, consistency and content; Audio typing standard letters, emails and documents; Obtaining pre-completion searches with HM Land Registry; Preparing spreadsheets and completion statements; Assisting with setting up completions with Accounts department; Arranging completion letters to client and other side solicitors; Registration applications to HM Land Registry; The following tasks provide a general overview of the types of activity, the candidate will be expected to engage in or oversee on a day-to-day basis. The tasks are not intended to be an exhaustive list of responsibilities as all employees are required to be flexible, dynamic and have the capacity to think creatively when presented with challenges. Your job title does not define or limit your duties and you may be required to carry out other work within your abilities from time to time at our request. We reserve the right to introduce changes in line with technological developments which may impact upon your job duties or methods of working. Location Davies and Partners Solicitors, Rowan House, Barnett Way, Barnwood, Gloucester, GL4 3RT Salary Competitive + Benefits Contract Type Full Time, 37.5 hours Monday - Friday 9:00 5.30pm. Compliance As part of our compliance procedures, applicants are asked to note that: references will be followed up; all gaps in CVs must be explained satisfactorily; proof of identity and (where applicable) qualifications will be required; reference requests will ask specifically whether the applicant has ever been subject to any proceedings/complaints initiated by the Law Society or any other professional body. appropriate suitability checks may be required prior to confirmation of appointment. This role meets the requirements in respect of exempted questions under the Rehabilitation of Offenders Act 1974. This role may require applicants who are offered employment to be subject to a criminal record check from the Disclosure and Barring Service before the appointment is confirmed. This will include details of cautions, reprimands or final warnings as well as convictions. Equal Opportunities Davies and Partners Solicitors provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, colour, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable national laws. Davies and Partners Solicitors complies with applicable national laws governing non-discrimination in employment in every location in which the company has facilities. To view our Candidate Privacy Notice please visit our website. Person Specification Legal Status Appropriate DBS disclosure will be required prior to confirmation of appointment. Right to live and work in the UK, e.g. valid UK or EU passport or appropriate visa/work permits. Education/ Qualifications Proficient in spoken and written English Proficient in use of IT Degree educated (preferably a Law Degree). Exceptional candidates without a Degree, but who have suitable administrative experience will also be considered. Skills/Knowledge The ability to work well under pressure and to deadlines; Excellent interpersonal skills; Good accurate typing (preferably audio) and IT skills; Attention to detail and a high level of accuracy is essential. You may have experience of the following: Planning Paralegal, Property and Planning Paralegal, Real Estate Paralegal, Planning Law Paralegal, Legal Assistant (Planning), Property Legal Assistant, Development Planning Assistant, Junior Planning Fee Earner, Legal Administrator Planning. REF-(Apply online only)
Our client is looking for a Finance and Administration Officer Client Details A leader in their field Description To lead on key financial processes-including payroll, sales ledger management and statutory reporting-while providing advanced administrative and office support. The postholder acts as a member of the Corporate Services team, ensuring robust financial control, smooth office operations and cross-cover for critical tasks. 2. Key Duties & Responsibilities 2.1 Finance 1. Sales Ledger Management Raise and process sales invoices, including statutory levy income. Record bank receipts and income from assurance schemes, resolving discrepancies with external bodies (e.g. FIA). Operate credit-control procedures, escalating overdue accounts and customer disputes. 2. Payroll Complete monthly payroll, ensuring accuracy of salaries, pension and statutory deductions. Maintain confidential payroll records and address staff pay queries promptly. Ensure PAYE, National Insurance and pension deadlines are met. 3. Financial Accounting & Compliance Prepare and submit VAT returns. Post journals for accruals, prepayments and corrections. Perform monthly bank reconciliations and daily inter-account transfers. Maintain the fixed-asset register. Produce monthly and ad-hoc financial reports for senior management. Support internal and external audit processes, providing schedules and evidence. 4. Procurement & PO System Oversight Monitor compliance with the procurement policy. Oversee the Purchase Order processes on Business Central , train staff, and review expenditure reports. 2.2 Administration & Office Support 1. Provide high-level administrative assistance-proof-reading, formatting documents, drafting surveys and reports. 2. Coordinate IT onboarding for new starters and act as day-to-day liaison with external IT contractors. 3. Support the Head of Corporate Services with project administration and data collation. 4. Deliver reception and office cover when required, ensuring seamless front-of-house service. 5. Drive continual improvement of office systems and processes. 3. Profile A candidate with excellent finance and administrative skills Ideally - AAT, HNC/HND or equivalent finance qualification Job Offer This is a permanent, full-time role (35 hours per week, Monday to Friday), based in our office on the outskirts of Edinburgh. We offer hybrid working, with flexibility and a supportive, values-driven culture. Salary / benefits Band 2 30,551 per annum, including 25 days' annual leave (plus 11 public holidays) and a generous 10% employer pension contribution.
Oct 07, 2025
Full time
Our client is looking for a Finance and Administration Officer Client Details A leader in their field Description To lead on key financial processes-including payroll, sales ledger management and statutory reporting-while providing advanced administrative and office support. The postholder acts as a member of the Corporate Services team, ensuring robust financial control, smooth office operations and cross-cover for critical tasks. 2. Key Duties & Responsibilities 2.1 Finance 1. Sales Ledger Management Raise and process sales invoices, including statutory levy income. Record bank receipts and income from assurance schemes, resolving discrepancies with external bodies (e.g. FIA). Operate credit-control procedures, escalating overdue accounts and customer disputes. 2. Payroll Complete monthly payroll, ensuring accuracy of salaries, pension and statutory deductions. Maintain confidential payroll records and address staff pay queries promptly. Ensure PAYE, National Insurance and pension deadlines are met. 3. Financial Accounting & Compliance Prepare and submit VAT returns. Post journals for accruals, prepayments and corrections. Perform monthly bank reconciliations and daily inter-account transfers. Maintain the fixed-asset register. Produce monthly and ad-hoc financial reports for senior management. Support internal and external audit processes, providing schedules and evidence. 4. Procurement & PO System Oversight Monitor compliance with the procurement policy. Oversee the Purchase Order processes on Business Central , train staff, and review expenditure reports. 2.2 Administration & Office Support 1. Provide high-level administrative assistance-proof-reading, formatting documents, drafting surveys and reports. 2. Coordinate IT onboarding for new starters and act as day-to-day liaison with external IT contractors. 3. Support the Head of Corporate Services with project administration and data collation. 4. Deliver reception and office cover when required, ensuring seamless front-of-house service. 5. Drive continual improvement of office systems and processes. 3. Profile A candidate with excellent finance and administrative skills Ideally - AAT, HNC/HND or equivalent finance qualification Job Offer This is a permanent, full-time role (35 hours per week, Monday to Friday), based in our office on the outskirts of Edinburgh. We offer hybrid working, with flexibility and a supportive, values-driven culture. Salary / benefits Band 2 30,551 per annum, including 25 days' annual leave (plus 11 public holidays) and a generous 10% employer pension contribution.
Job Opportunity: Commercial Administrator Social Housing Contracts Location: Ongar Type: Full-time Permanent Salary: £30,000-£35,000 per annum Our client, a well-established family-run contractor with a strong reputation in delivering high-quality social housing projects , is seeking an organised and detail-driven Commercial Administrator to join their growing commercial team. About the Role: As a Commercial Administrator, you will play a vital role in supporting the commercial and operational teams. Your focus will be to ensure the smooth and efficient management of contractual, financial, and administrative processes across a range of social housing maintenance and refurbishment contracts. Key Responsibilities: Provide administrative support to quantity surveyors and contract managers. Assist in the preparation and submission of valuations, variations, and final accounts. Maintain accurate records of contracts, purchase orders, and project documentation. Liaise with suppliers and subcontractors to obtain quotes and ensure timely procurement. Track cost data and help monitor project budgets and forecasts. Ensure compliance with internal systems and client reporting requirements. Requirements: Previous experience in a commercial or administrative role within construction or housing. Strong organisational and communication skills. Proficiency in MS Office (Excel in particular). Ability to manage deadlines and prioritise tasks effectively. Experience in social housing contracts is a strong advantage. Would like to develop and grow within the business Why Join? Join a progressive, family run business with a strong focus on people and community. Clear opportunity to grow and develop your career within a supportive environment. Be part of a reputable and collaborative team delivering projects that make a difference. Opportunities for professional development and long-term progression. To apply or for more information regarding this commercial assistant position email (url removed)
Oct 07, 2025
Full time
Job Opportunity: Commercial Administrator Social Housing Contracts Location: Ongar Type: Full-time Permanent Salary: £30,000-£35,000 per annum Our client, a well-established family-run contractor with a strong reputation in delivering high-quality social housing projects , is seeking an organised and detail-driven Commercial Administrator to join their growing commercial team. About the Role: As a Commercial Administrator, you will play a vital role in supporting the commercial and operational teams. Your focus will be to ensure the smooth and efficient management of contractual, financial, and administrative processes across a range of social housing maintenance and refurbishment contracts. Key Responsibilities: Provide administrative support to quantity surveyors and contract managers. Assist in the preparation and submission of valuations, variations, and final accounts. Maintain accurate records of contracts, purchase orders, and project documentation. Liaise with suppliers and subcontractors to obtain quotes and ensure timely procurement. Track cost data and help monitor project budgets and forecasts. Ensure compliance with internal systems and client reporting requirements. Requirements: Previous experience in a commercial or administrative role within construction or housing. Strong organisational and communication skills. Proficiency in MS Office (Excel in particular). Ability to manage deadlines and prioritise tasks effectively. Experience in social housing contracts is a strong advantage. Would like to develop and grow within the business Why Join? Join a progressive, family run business with a strong focus on people and community. Clear opportunity to grow and develop your career within a supportive environment. Be part of a reputable and collaborative team delivering projects that make a difference. Opportunities for professional development and long-term progression. To apply or for more information regarding this commercial assistant position email (url removed)
Job Opportunity: Commercial Administrator Social Housing Contracts Location: Needham Market Type: Part Time Permanent Salary: £28,000 per annum pro rata Our client, a well-established family-run contractor with a strong reputation in delivering high-quality social housing projects , is seeking an organised and detail-driven Commercial Administrator to join their growing commercial team. To provide administrative support to our Commercial Team to help ensure that FPM values its works promptly, accurately and in a timely manner thus generating excellent cashflow performance. Similarly the role may encompass the administration of sub-contractor/supplier invoices. About the Role: As a Commercial Administrator, you will play a vital role in supporting the commercial and operational teams. Your focus will be to ensure the smooth and efficient management of contractual, financial, and administrative processes across a range of social housing maintenance and refurbishment contracts. Key Responsibilities: Maintenance of financial excel spreadsheets to accurately monitor the value of works completed Use/reference to FPM s operational data ( OWM s ) to understand flow of works on a client-by-Client basis Processing of pre-works assessments of £value by reference to FPM survey information and contract rates and prices (known as SMP s ) Processing of completed works assessments of £value by reference to Property Handover Packs and contract rates and prices (known as AMP s ) Liaison with site teams/operations to ensure that all necessary pricing information is received in a prompt, clear and comprehensive way Batching/processing of sub-contractor/supplier information, liaison with FPM Quantity Surveyor to assess validity of such invoices and further liaison/communication with FPM Accounts department to ensure that suppliers are paid in accordance with our trading terms. Working closely with FPM s Commercial staff, it is likely that there will periodically be other general administrative tasks adjoined to this role Requirements: Commercial/Financial experience i.e. understanding of/ability to use rates and prices together with information/quantities to create £values Experience in a sales/invoicing environment Experience of planned housing refurbishment works, services and products and how they are delivered General experience of construction and/or construction related activities a distinct advantage To apply or for more information regarding this commercial assistant position email (url removed)
Oct 06, 2025
Full time
Job Opportunity: Commercial Administrator Social Housing Contracts Location: Needham Market Type: Part Time Permanent Salary: £28,000 per annum pro rata Our client, a well-established family-run contractor with a strong reputation in delivering high-quality social housing projects , is seeking an organised and detail-driven Commercial Administrator to join their growing commercial team. To provide administrative support to our Commercial Team to help ensure that FPM values its works promptly, accurately and in a timely manner thus generating excellent cashflow performance. Similarly the role may encompass the administration of sub-contractor/supplier invoices. About the Role: As a Commercial Administrator, you will play a vital role in supporting the commercial and operational teams. Your focus will be to ensure the smooth and efficient management of contractual, financial, and administrative processes across a range of social housing maintenance and refurbishment contracts. Key Responsibilities: Maintenance of financial excel spreadsheets to accurately monitor the value of works completed Use/reference to FPM s operational data ( OWM s ) to understand flow of works on a client-by-Client basis Processing of pre-works assessments of £value by reference to FPM survey information and contract rates and prices (known as SMP s ) Processing of completed works assessments of £value by reference to Property Handover Packs and contract rates and prices (known as AMP s ) Liaison with site teams/operations to ensure that all necessary pricing information is received in a prompt, clear and comprehensive way Batching/processing of sub-contractor/supplier information, liaison with FPM Quantity Surveyor to assess validity of such invoices and further liaison/communication with FPM Accounts department to ensure that suppliers are paid in accordance with our trading terms. Working closely with FPM s Commercial staff, it is likely that there will periodically be other general administrative tasks adjoined to this role Requirements: Commercial/Financial experience i.e. understanding of/ability to use rates and prices together with information/quantities to create £values Experience in a sales/invoicing environment Experience of planned housing refurbishment works, services and products and how they are delivered General experience of construction and/or construction related activities a distinct advantage To apply or for more information regarding this commercial assistant position email (url removed)
Job Opportunity: Commercial Administrator Social Housing Contracts Location: Grantham or Wisbech Start Date - October Type: Full-time Permanent Salary: £30,000 per annum Our client, a well-established family-run contractor with a strong reputation in delivering high-quality social housing projects , is seeking an organised and detail-driven Commercial Administrator to join their growing commercial team. About the Role: As a Commercial Administrator, you will play a vital role in supporting the commercial and operational teams. Your focus will be to ensure the smooth and efficient management of contractual, financial, and administrative processes across a range of social housing maintenance and refurbishment contracts. Key Responsibilities: Provide administrative support to quantity surveyors and contract managers. Assist in the preparation and submission of valuations, variations, and final accounts. Maintain accurate records of contracts, purchase orders, and project documentation. Liaise with suppliers and subcontractors to obtain quotes and ensure timely procurement. Track cost data and help monitor project budgets and forecasts. Ensure compliance with internal systems and client reporting requirements. Requirements: Previous experience in a commercial or administrative role within construction or housing. Strong organisational and communication skills. Proficiency in MS Office (Excel in particular). Ability to manage deadlines and prioritise tasks effectively. Experience in social housing contracts is a strong advantage. Would like to develop and grow within the business Why Join? Join a progressive, family run business with a strong focus on people and community. Clear opportunity to grow and develop your career within a supportive environment. Be part of a reputable and collaborative team delivering projects that make a difference. Opportunities for professional development and long-term progression. To apply or for more information regarding this commercial assistant position email (url removed)
Oct 06, 2025
Full time
Job Opportunity: Commercial Administrator Social Housing Contracts Location: Grantham or Wisbech Start Date - October Type: Full-time Permanent Salary: £30,000 per annum Our client, a well-established family-run contractor with a strong reputation in delivering high-quality social housing projects , is seeking an organised and detail-driven Commercial Administrator to join their growing commercial team. About the Role: As a Commercial Administrator, you will play a vital role in supporting the commercial and operational teams. Your focus will be to ensure the smooth and efficient management of contractual, financial, and administrative processes across a range of social housing maintenance and refurbishment contracts. Key Responsibilities: Provide administrative support to quantity surveyors and contract managers. Assist in the preparation and submission of valuations, variations, and final accounts. Maintain accurate records of contracts, purchase orders, and project documentation. Liaise with suppliers and subcontractors to obtain quotes and ensure timely procurement. Track cost data and help monitor project budgets and forecasts. Ensure compliance with internal systems and client reporting requirements. Requirements: Previous experience in a commercial or administrative role within construction or housing. Strong organisational and communication skills. Proficiency in MS Office (Excel in particular). Ability to manage deadlines and prioritise tasks effectively. Experience in social housing contracts is a strong advantage. Would like to develop and grow within the business Why Join? Join a progressive, family run business with a strong focus on people and community. Clear opportunity to grow and develop your career within a supportive environment. Be part of a reputable and collaborative team delivering projects that make a difference. Opportunities for professional development and long-term progression. To apply or for more information regarding this commercial assistant position email (url removed)
Maintenance Administrator Salary up to £35k DOE Nottingham City Centre Your new company We are seeking a proactive and highly organised Property Maintenance Administrator to join our growing team. This role is essential in ensuring smooth day-to-day operations of our property construction and maintenance business, from scheduling work and client communications to administrative support and social media management. You will play a key part in coordinating our workforce, maintaining positive client relationships, and helping drive business growth through targeted marketing initiatives. Y our new role Scheduling & Operational Coordination Coordinate and schedule property construction and maintenance works with clients and internal teams.Ensure subcontractors/employees are assigned to the correct jobs and are on-site as scheduled.Liaise with clients to confirm work dates, provide updates on progress, and respond to queries.Monitor ongoing work and update relevant parties as projects progress or change. Client, Financial & Supplier AdministrationRaise and send accurate sales invoices to clients promptly following job completion, along with interim invoices where required.Follow up on outstanding payments in line with the credit control policy.Log and track all client enquiries, assigning follow-up tasks and actions.Ensure the Director attends site visits for quotations as required, with timely reminders and itinerary updates.Send formal quotes to clients and follow up to gain feedback or approvals.Maintain detailed records of quotes, job acceptances, or rejections.Ensure all suppliers and subcontractors provide up-to-date copies of their insurance certificates and/or qualifications.Approve supplier and subcontractor invoices and assign to projects. Marketing & Social MediaManage the company's social media accounts (e.g. LinkedIn).Share engaging updates of recently completed projects.Plan and implement targeted marketing campaigns in key focus areas.Monitor engagement and performance of social media campaigns and adjust strategies as needed.Update the company website with new projects and completed works. What you'll need to succeed Proven experience in an administrative, coordination or scheduling role (preferably in construction, maintenance, or trades).Strong customer service skills and confident telephone manner.Excellent time management and organisational abilities.High attention to detail with a proactive approach to problem-solving.Familiarity with invoicing software and social media platforms.Ability to manage multiple priorities and meet deadlines.Proven ability to manage challenging situations and handle difficult stakeholders, both within the organisation and externally, with professionalism and diplomacy.Competency in Microsoft Office.Desirable Attributes:Experience using job management or CRM software.Basic graphic design or content creation skills for social media.A genuine interest in property, maintenance, or construction services. What you'll get in return A varied and rewarding role in a supportive team.Opportunities for professional development.Flexibility and autonomy in your daily work.The chance to be involved in the growth and reputation of a local property business.25 days annual leave increases to 28 based on length of service.Nuffield Health Assessments based on length of serviceAdditional pension contributions based on length of serviceDeath in service at 4 x salary What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Oct 04, 2025
Full time
Maintenance Administrator Salary up to £35k DOE Nottingham City Centre Your new company We are seeking a proactive and highly organised Property Maintenance Administrator to join our growing team. This role is essential in ensuring smooth day-to-day operations of our property construction and maintenance business, from scheduling work and client communications to administrative support and social media management. You will play a key part in coordinating our workforce, maintaining positive client relationships, and helping drive business growth through targeted marketing initiatives. Y our new role Scheduling & Operational Coordination Coordinate and schedule property construction and maintenance works with clients and internal teams.Ensure subcontractors/employees are assigned to the correct jobs and are on-site as scheduled.Liaise with clients to confirm work dates, provide updates on progress, and respond to queries.Monitor ongoing work and update relevant parties as projects progress or change. Client, Financial & Supplier AdministrationRaise and send accurate sales invoices to clients promptly following job completion, along with interim invoices where required.Follow up on outstanding payments in line with the credit control policy.Log and track all client enquiries, assigning follow-up tasks and actions.Ensure the Director attends site visits for quotations as required, with timely reminders and itinerary updates.Send formal quotes to clients and follow up to gain feedback or approvals.Maintain detailed records of quotes, job acceptances, or rejections.Ensure all suppliers and subcontractors provide up-to-date copies of their insurance certificates and/or qualifications.Approve supplier and subcontractor invoices and assign to projects. Marketing & Social MediaManage the company's social media accounts (e.g. LinkedIn).Share engaging updates of recently completed projects.Plan and implement targeted marketing campaigns in key focus areas.Monitor engagement and performance of social media campaigns and adjust strategies as needed.Update the company website with new projects and completed works. What you'll need to succeed Proven experience in an administrative, coordination or scheduling role (preferably in construction, maintenance, or trades).Strong customer service skills and confident telephone manner.Excellent time management and organisational abilities.High attention to detail with a proactive approach to problem-solving.Familiarity with invoicing software and social media platforms.Ability to manage multiple priorities and meet deadlines.Proven ability to manage challenging situations and handle difficult stakeholders, both within the organisation and externally, with professionalism and diplomacy.Competency in Microsoft Office.Desirable Attributes:Experience using job management or CRM software.Basic graphic design or content creation skills for social media.A genuine interest in property, maintenance, or construction services. What you'll get in return A varied and rewarding role in a supportive team.Opportunities for professional development.Flexibility and autonomy in your daily work.The chance to be involved in the growth and reputation of a local property business.25 days annual leave increases to 28 based on length of service.Nuffield Health Assessments based on length of serviceAdditional pension contributions based on length of serviceDeath in service at 4 x salary What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Commercial Administrator Location: Templepatrick, BT39 0RA Salary: £27,000-£29,000 DOE Contract Type: Permanent, full-time Working hours: Monday-Friday 09:00-17:00 About the role We are looking for a proactive and highly organised Commercial Administrator to support our commercial team within the landscaping sector. This role is vital in ensuring the smooth administration of contracts, procurement, and financial documentation across a range of high-quality soft and hard landscaping projects. You will be a part of a supportive and collaborative team environment with opportunities to train, develop and progress your career! Key Responsibilities: Provide administrative support to the commercial team, including document control, contract administration and reporting. Assist with the preparation and submission of tenders, quotations, and pre-qualification questionnaires (PQQs). Maintain accurate records of project costs, variations and subcontractor agreements. Support procurement processes by issuing purchase orders, tracking deliveries, and liaising with suppliers. Monitor and update project trackers, schedules and commercial reports. General administrative tasks including filing, data entry, and correspondence. Assist with the preparation of valuations, applications for payment and final accounts. Coordinate with site teams to ensure timely submission of timesheets, delivery notes and site records. Ensure compliance with company procedures and industry regulations. Requirements: Previous experience in a commercial or administrative role within the construction or landscaping industry. Strong organisational and time management skills. Excellent attention to detail and accuracy. Proficient in Microsoft Office Suite (Excel, Word, Outlook). Strong communication and interpersonal skills. Ability to work independently and as part of a team. Experience with contract administration (e.g., NEC, JCT) desirable. Knowledge of landscaping materials and terminology beneficial. Benefits 21 days holiday plus bank holidays. Discounts on retail, holidays, gym memberships, and more. Secure your future - resources to manager your finances. Enhanced maternity and shared parental leave. Support for personal and professional challenges. Colleague of the month and annual awards. Two days per year to support a cause of your choice. Comprehensive resources and support. About idverde We are Europe's largest provider of grounds maintenance services and landscape creation, in the UK alone we're a community of over 3,000 passionate colleagues shaping the future of the green industry.At idverde, we understand what it means to grow. Our history dates back to 1919, and today, with a turnover of £250 million, we're more than just a company - we're a force for positive change. We offer a range of services to create, maintain, and manage landscapes across the UK. Grow with us, and together we'll create a greener future for all.
Oct 04, 2025
Full time
Commercial Administrator Location: Templepatrick, BT39 0RA Salary: £27,000-£29,000 DOE Contract Type: Permanent, full-time Working hours: Monday-Friday 09:00-17:00 About the role We are looking for a proactive and highly organised Commercial Administrator to support our commercial team within the landscaping sector. This role is vital in ensuring the smooth administration of contracts, procurement, and financial documentation across a range of high-quality soft and hard landscaping projects. You will be a part of a supportive and collaborative team environment with opportunities to train, develop and progress your career! Key Responsibilities: Provide administrative support to the commercial team, including document control, contract administration and reporting. Assist with the preparation and submission of tenders, quotations, and pre-qualification questionnaires (PQQs). Maintain accurate records of project costs, variations and subcontractor agreements. Support procurement processes by issuing purchase orders, tracking deliveries, and liaising with suppliers. Monitor and update project trackers, schedules and commercial reports. General administrative tasks including filing, data entry, and correspondence. Assist with the preparation of valuations, applications for payment and final accounts. Coordinate with site teams to ensure timely submission of timesheets, delivery notes and site records. Ensure compliance with company procedures and industry regulations. Requirements: Previous experience in a commercial or administrative role within the construction or landscaping industry. Strong organisational and time management skills. Excellent attention to detail and accuracy. Proficient in Microsoft Office Suite (Excel, Word, Outlook). Strong communication and interpersonal skills. Ability to work independently and as part of a team. Experience with contract administration (e.g., NEC, JCT) desirable. Knowledge of landscaping materials and terminology beneficial. Benefits 21 days holiday plus bank holidays. Discounts on retail, holidays, gym memberships, and more. Secure your future - resources to manager your finances. Enhanced maternity and shared parental leave. Support for personal and professional challenges. Colleague of the month and annual awards. Two days per year to support a cause of your choice. Comprehensive resources and support. About idverde We are Europe's largest provider of grounds maintenance services and landscape creation, in the UK alone we're a community of over 3,000 passionate colleagues shaping the future of the green industry.At idverde, we understand what it means to grow. Our history dates back to 1919, and today, with a turnover of £250 million, we're more than just a company - we're a force for positive change. We offer a range of services to create, maintain, and manage landscapes across the UK. Grow with us, and together we'll create a greener future for all.
Job Title: Trainee Project Manager Location: Peterborough Salary: 26,000 per annum + 20 Days Holidays plus Bank Holidays + Training/Progression Job type: Full Time, Permanent Excellent opportunity for a Trainee Project Manager to join a reputable Peterborough based company, in a role that offers progression and industry recognised training opportunities. We're a well-established company covering a range of construction sectors including healthcare, public housing, commercial, education, insurance & leisure projects. The company pride themselves on delivering a high-quality service to all clients and have therefore developed long term business relationships. These relationships have helped increase our workload, catalysing us into a period of expansion and we're now looking to bring an ambitious Trainee Project Manager to support our expansion. In this role you will shadow senior members of staff and will be responsible for overseeing disability adaptation and commercial projects varying in size and value, ensuring they are completed to a high standard & H&S compliant. Job responsibilities include: You will be the Customer's point of contact for all projects under your control, these projects will be monitored & directed by the Contracts Manager & Head of Operations. You will have responsibility for planning projects including arranging materials with the purchasing department, writing method statements and risk assessments and organising labour. You will need to deliver the high service demanded by our customers by acting in good faith and as required by Westone Housing, to promote the success of the company and maintain high standards of business conduct. Raising Work orders for assigned contractors Ensuring H&S is maintained on all sites under your control Complete site surveys, monitoring visits and working with our SHEQ Manager to ensure all projects are completed to a high standard. Raising variations on projects as they develop. Arranging building control for projects Managing project budgets Completing final accounts and working alongside the accounts department to ensure swift payments on projects completed. About you: Required experience: Experience of the construction industry would be beneficial but not essential. Excellent problem solving, planning and process control skills Ability to effectively prioritise and execute tasks in a high-pressure environment. Excellent Communication Skills Working to deadlines and targets Key Characteristics: Strong interpersonal and organisational skills. Clear thinker and innovator. Strong oral and written communication skills. Strong process orientation in approach to work. Self-motivated and proactive. Must Have: Clean Driving License Benefits: Competitive Salary 20 days holiday per year plus bank holidays Performance Bonus - Profit related Company pension scheme Cycle to work scheme Benefits Hub discounts on retailers, days out, restaurants, holidays and more Funded qualifications Please click on the APPLY button to submit your CV for this role. Candidates with the experience or relevant job titles of; Graduate Project Management, Project Administrator, Trainee Project Estimator, Project Planning, Trainee Project Coordinator, Senior Project Lead, Construction Projects, Building Surveyor, Construction Project Manager will also be considered for this role.
Oct 04, 2025
Full time
Job Title: Trainee Project Manager Location: Peterborough Salary: 26,000 per annum + 20 Days Holidays plus Bank Holidays + Training/Progression Job type: Full Time, Permanent Excellent opportunity for a Trainee Project Manager to join a reputable Peterborough based company, in a role that offers progression and industry recognised training opportunities. We're a well-established company covering a range of construction sectors including healthcare, public housing, commercial, education, insurance & leisure projects. The company pride themselves on delivering a high-quality service to all clients and have therefore developed long term business relationships. These relationships have helped increase our workload, catalysing us into a period of expansion and we're now looking to bring an ambitious Trainee Project Manager to support our expansion. In this role you will shadow senior members of staff and will be responsible for overseeing disability adaptation and commercial projects varying in size and value, ensuring they are completed to a high standard & H&S compliant. Job responsibilities include: You will be the Customer's point of contact for all projects under your control, these projects will be monitored & directed by the Contracts Manager & Head of Operations. You will have responsibility for planning projects including arranging materials with the purchasing department, writing method statements and risk assessments and organising labour. You will need to deliver the high service demanded by our customers by acting in good faith and as required by Westone Housing, to promote the success of the company and maintain high standards of business conduct. Raising Work orders for assigned contractors Ensuring H&S is maintained on all sites under your control Complete site surveys, monitoring visits and working with our SHEQ Manager to ensure all projects are completed to a high standard. Raising variations on projects as they develop. Arranging building control for projects Managing project budgets Completing final accounts and working alongside the accounts department to ensure swift payments on projects completed. About you: Required experience: Experience of the construction industry would be beneficial but not essential. Excellent problem solving, planning and process control skills Ability to effectively prioritise and execute tasks in a high-pressure environment. Excellent Communication Skills Working to deadlines and targets Key Characteristics: Strong interpersonal and organisational skills. Clear thinker and innovator. Strong oral and written communication skills. Strong process orientation in approach to work. Self-motivated and proactive. Must Have: Clean Driving License Benefits: Competitive Salary 20 days holiday per year plus bank holidays Performance Bonus - Profit related Company pension scheme Cycle to work scheme Benefits Hub discounts on retailers, days out, restaurants, holidays and more Funded qualifications Please click on the APPLY button to submit your CV for this role. Candidates with the experience or relevant job titles of; Graduate Project Management, Project Administrator, Trainee Project Estimator, Project Planning, Trainee Project Coordinator, Senior Project Lead, Construction Projects, Building Surveyor, Construction Project Manager will also be considered for this role.
