Job Title: Temporary Office Manager Industry: International Trade & Development Salary: £14.50 per hour! Location: Walking distance from Bank Station! Start Date: ASAP! End Date: Ongoing Role: Temporary Hours: 9am-6pm - Fully Office based Overview This role is responsible for ensuring the smooth day-to-day running of the London office, covering office operations, facilities management, and light Personal Assistant (PA) support when the Director is in the London office. The position combines operational oversight with hands-on administration and requires a highly organised, discreet, and proactive individual. Key Responsibilities Office & Facilities Management Oversee the day-to-day operation of the London office, ensuring a safe, efficient, and well-organised working environment. Manage facilities services including maintenance, cleaning, security, IT support coordination, and office supplies. Act as the main point of contact for landlords, building management, contractors, and service providers. Coordinate office moves, refurbishments, and space planning as required. Ensure compliance with health & safety, fire safety, insurance, GDPR, and other regulatory obligations. Maintain policies, procedures, and compliance records related to office and facilities management. Supplier & Contract Management Manage relationships with external suppliers and service providers. Negotiate, manage, and monitor contracts for office services and facilities. Track renewals and ensure value for money while maintaining service standards. Administrative & Operational Support Support general office administration including document management, filing systems, and records maintenance. Coordinate internal meetings and ensure meeting rooms are prepared and equipped. Liaise with IT providers and support colleagues with basic systems or access issues. PA Support (When Director is in the London Office) Provide diary management, scheduling meetings, and coordinating appointments. Arrange internal and external meetings, including preparation of agendas and logistics. Coordinate travel arrangements, including flights, hotels, and ground transport when necessary. Act as a reliable point of contact, handling queries with discretion and professionalism. Core Skills & Competencies Strong office and facilities management and PA experience. Excellent organisational and time-management skills, with the ability to manage multiple priorities. High level of discretion and confidentiality when handling sensitive matters. Confident communication skills with internal stakeholders, suppliers, and external partners. Practical, solutions-focused approach to problem-solving. Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and comfortable using shared systems such as SharePoint or Teams. Personal Qualities Professional, calm, and approachable manner. Highly organised and detail oriented. Adaptable and flexible, able to switch between operational tasks and PA-style support as needed. Able to work independently with minimal supervision. Desirable Experience Previous experience in office management, facilities management, or estates/property administration. Exposure to PA, administrative, or reception-style responsibilities. Experience working in a small office, senior stakeholder, or family office environment where trust and discretion are key. Working knowledge of UK office compliance and health & safety requirements. This role would suit someone who enjoys being the central point of coordination for an office and can confidently combine operational responsibility with light PA support when required. How to Apply: We want to hear from you! Send your CV to ! Don't miss out on this exciting opportunity! Let's connect soon! Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Apr 30, 2026
Seasonal
Job Title: Temporary Office Manager Industry: International Trade & Development Salary: £14.50 per hour! Location: Walking distance from Bank Station! Start Date: ASAP! End Date: Ongoing Role: Temporary Hours: 9am-6pm - Fully Office based Overview This role is responsible for ensuring the smooth day-to-day running of the London office, covering office operations, facilities management, and light Personal Assistant (PA) support when the Director is in the London office. The position combines operational oversight with hands-on administration and requires a highly organised, discreet, and proactive individual. Key Responsibilities Office & Facilities Management Oversee the day-to-day operation of the London office, ensuring a safe, efficient, and well-organised working environment. Manage facilities services including maintenance, cleaning, security, IT support coordination, and office supplies. Act as the main point of contact for landlords, building management, contractors, and service providers. Coordinate office moves, refurbishments, and space planning as required. Ensure compliance with health & safety, fire safety, insurance, GDPR, and other regulatory obligations. Maintain policies, procedures, and compliance records related to office and facilities management. Supplier & Contract Management Manage relationships with external suppliers and service providers. Negotiate, manage, and monitor contracts for office services and facilities. Track renewals and ensure value for money while maintaining service standards. Administrative & Operational Support Support general office administration including document management, filing systems, and records maintenance. Coordinate internal meetings and ensure meeting rooms are prepared and equipped. Liaise with IT providers and support colleagues with basic systems or access issues. PA Support (When Director is in the London Office) Provide diary management, scheduling meetings, and coordinating appointments. Arrange internal and external meetings, including preparation of agendas and logistics. Coordinate travel arrangements, including flights, hotels, and ground transport when necessary. Act as a reliable point of contact, handling queries with discretion and professionalism. Core Skills & Competencies Strong office and facilities management and PA experience. Excellent organisational and time-management skills, with the ability to manage multiple priorities. High level of discretion and confidentiality when handling sensitive matters. Confident communication skills with internal stakeholders, suppliers, and external partners. Practical, solutions-focused approach to problem-solving. Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and comfortable using shared systems such as SharePoint or Teams. Personal Qualities Professional, calm, and approachable manner. Highly organised and detail oriented. Adaptable and flexible, able to switch between operational tasks and PA-style support as needed. Able to work independently with minimal supervision. Desirable Experience Previous experience in office management, facilities management, or estates/property administration. Exposure to PA, administrative, or reception-style responsibilities. Experience working in a small office, senior stakeholder, or family office environment where trust and discretion are key. Working knowledge of UK office compliance and health & safety requirements. This role would suit someone who enjoys being the central point of coordination for an office and can confidently combine operational responsibility with light PA support when required. How to Apply: We want to hear from you! Send your CV to ! Don't miss out on this exciting opportunity! Let's connect soon! Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
This Technology company based in Slough is looking for a Facilities Assistant is able to start a short-term assignment straight away for at least 3 months. The main responsibilities are :- Reception cover Post and courier handling General office coordination Light administrative support Hours/Day :- Monday to Friday 09 :00 - 17:30 The ideal candidate will be someone reliable, organised and comfortable in a front of house /Office support environment If you are available and can work in Slough please call Veronica Wint on for immediate screening
Apr 30, 2026
Seasonal
This Technology company based in Slough is looking for a Facilities Assistant is able to start a short-term assignment straight away for at least 3 months. The main responsibilities are :- Reception cover Post and courier handling General office coordination Light administrative support Hours/Day :- Monday to Friday 09 :00 - 17:30 The ideal candidate will be someone reliable, organised and comfortable in a front of house /Office support environment If you are available and can work in Slough please call Veronica Wint on for immediate screening
RECEPTION AND FACILITIES ASSISTANT GUILDFORD £27,000 - £29,000 My client, a leading international law firm, are seeking a Reception and Facilities Assistant to work as part of a diverse team in a busy and fast-moving environment covering a range of general business, reception and office duties. This is an office-based role located in the office five days per week. RESPONSIBILITIES Answer and deal with enquiries by phone, email or in person Provide a friendly and efficient service to internal staff in the collection and delivery of post Arrange and record courier deliveries to deadlines and budgets Process incoming and outgoing post including use of the franking machine Ensure the office is kept stocked and tidy Process cheque requests and petty cash requests Process daily banking and take to bank as needed Ensure the maintenance of equipment including vending machines and generally reviewing and reporting to the FM concerning premises and equipment Provide a friendly and efficient reprographics service to internal staff in the professional and accurate collation and presentation of documents To acquire sufficient knowledge of all equipment used Ensure all calls are responded to within the minimum period of time Welcome clients and visitors and ensure they are dealt with promptly Ensure meeting rooms are fully stocked and set up as required Provide an efficient service when booking meeting rooms and refreshments Open or close the Reception area at the beginning or end of the day Ensure the Reception area is kept tidy Updating the Facilities documents and systems Collating the Weekly Bulletin Newsletter Assisting with Friday breakfast and tuck shop orders and deliveries Assisting Archives team Ensuring compliance with quality standards PERSON SPECIFICATION Have a positive attitude Have professional presentation Be able to work under pressure Have good communication skills Be computer literate Have good organisation and time management skills Have good problem solving and numeracy skills Have good accuracy and attention to detail Please apply today for immediate consideration!
Apr 30, 2026
Full time
RECEPTION AND FACILITIES ASSISTANT GUILDFORD £27,000 - £29,000 My client, a leading international law firm, are seeking a Reception and Facilities Assistant to work as part of a diverse team in a busy and fast-moving environment covering a range of general business, reception and office duties. This is an office-based role located in the office five days per week. RESPONSIBILITIES Answer and deal with enquiries by phone, email or in person Provide a friendly and efficient service to internal staff in the collection and delivery of post Arrange and record courier deliveries to deadlines and budgets Process incoming and outgoing post including use of the franking machine Ensure the office is kept stocked and tidy Process cheque requests and petty cash requests Process daily banking and take to bank as needed Ensure the maintenance of equipment including vending machines and generally reviewing and reporting to the FM concerning premises and equipment Provide a friendly and efficient reprographics service to internal staff in the professional and accurate collation and presentation of documents To acquire sufficient knowledge of all equipment used Ensure all calls are responded to within the minimum period of time Welcome clients and visitors and ensure they are dealt with promptly Ensure meeting rooms are fully stocked and set up as required Provide an efficient service when booking meeting rooms and refreshments Open or close the Reception area at the beginning or end of the day Ensure the Reception area is kept tidy Updating the Facilities documents and systems Collating the Weekly Bulletin Newsletter Assisting with Friday breakfast and tuck shop orders and deliveries Assisting Archives team Ensuring compliance with quality standards PERSON SPECIFICATION Have a positive attitude Have professional presentation Be able to work under pressure Have good communication skills Be computer literate Have good organisation and time management skills Have good problem solving and numeracy skills Have good accuracy and attention to detail Please apply today for immediate consideration!
Reception and Facilities Assistant - Guildford £28,000 - £29,000 DOE Our client is seeking a proactive and well-organised Reception and Facilities Assistant to join their friendly and fast-paced office in Cheltenham. This is a varied position where no two days are the same, supporting the smooth running of reception and general office operations while ensuring the workplace remains a welcoming and efficient environment. You'll be part of a collaborative team that supports colleagues across the business, taking on a wide range of tasks and adapting to changing priorities. This is a fully office-based role, five days per week. Key Responsibilities: Reception Duties Act as the first point of contact for all visitors, providing a warm and professional welcome. Handle incoming calls and emails, ensuring enquiries are dealt with promptly and efficiently. Manage meeting room bookings and refreshments, making sure rooms are well prepared for meetings and events. Maintain the reception area to a high standard of tidiness and presentation. Open and close the reception area when required. Office and General Administration Process incoming and outgoing post, including use of the franking machine. Arrange courier collections and deliveries, ensuring timescales and budgets are met. Assist with cheque requests and daily banking as needed. Keep shared areas and service points well stocked and organised. Help maintain office systems and records and support internal communications such as newsletters. Facilities Support Support the Facilities Manager with day-to-day coordination and maintenance matters. Report and follow up on any premises or equipment issues. Liaise with suppliers and contractors as needed. Assist with office activities and staff events such as breakfast orders and deliveries. Ensure compliance with company policies and health and safety standards. About You You'll be someone who enjoys being at the heart of a busy office, with a helpful attitude and a genuine interest in keeping things running smoothly. You'll bring: Strong organisational skills and the ability to juggle multiple priorities. A confident, professional approach when dealing with colleagues and visitors. A calm and adaptable manner, especially in a fast-paced environment. Good IT and administrative skills, with strong attention to detail. A proactive mindset and happy to roll up your sleeves and get involved wherever needed. A positive outlook and team-focused approach. If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.
Apr 30, 2026
Full time
Reception and Facilities Assistant - Guildford £28,000 - £29,000 DOE Our client is seeking a proactive and well-organised Reception and Facilities Assistant to join their friendly and fast-paced office in Cheltenham. This is a varied position where no two days are the same, supporting the smooth running of reception and general office operations while ensuring the workplace remains a welcoming and efficient environment. You'll be part of a collaborative team that supports colleagues across the business, taking on a wide range of tasks and adapting to changing priorities. This is a fully office-based role, five days per week. Key Responsibilities: Reception Duties Act as the first point of contact for all visitors, providing a warm and professional welcome. Handle incoming calls and emails, ensuring enquiries are dealt with promptly and efficiently. Manage meeting room bookings and refreshments, making sure rooms are well prepared for meetings and events. Maintain the reception area to a high standard of tidiness and presentation. Open and close the reception area when required. Office and General Administration Process incoming and outgoing post, including use of the franking machine. Arrange courier collections and deliveries, ensuring timescales and budgets are met. Assist with cheque requests and daily banking as needed. Keep shared areas and service points well stocked and organised. Help maintain office systems and records and support internal communications such as newsletters. Facilities Support Support the Facilities Manager with day-to-day coordination and maintenance matters. Report and follow up on any premises or equipment issues. Liaise with suppliers and contractors as needed. Assist with office activities and staff events such as breakfast orders and deliveries. Ensure compliance with company policies and health and safety standards. About You You'll be someone who enjoys being at the heart of a busy office, with a helpful attitude and a genuine interest in keeping things running smoothly. You'll bring: Strong organisational skills and the ability to juggle multiple priorities. A confident, professional approach when dealing with colleagues and visitors. A calm and adaptable manner, especially in a fast-paced environment. Good IT and administrative skills, with strong attention to detail. A proactive mindset and happy to roll up your sleeves and get involved wherever needed. A positive outlook and team-focused approach. If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.
Temporary Cover - Working 3 days per week - £14.12 per hour - Morriston Your new role Reception duties - recording all messages, directing calls and dealing with queries. Undertake all routine administration Assist with management of conference facilities Sorting and processing mail Maintenance of filing system What you'll need to succeed Proven admin experience Strong communication skills Organised and able to work independently or as part of a team Proficient in the use of Microsoft Office Able to work Wednesday, Thursday & Friday on site Must pass DBS check What you'll get in return £14.12 per hour Part-time hours Staff parking DBS check covered by agency What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Apr 30, 2026
Seasonal
Temporary Cover - Working 3 days per week - £14.12 per hour - Morriston Your new role Reception duties - recording all messages, directing calls and dealing with queries. Undertake all routine administration Assist with management of conference facilities Sorting and processing mail Maintenance of filing system What you'll need to succeed Proven admin experience Strong communication skills Organised and able to work independently or as part of a team Proficient in the use of Microsoft Office Able to work Wednesday, Thursday & Friday on site Must pass DBS check What you'll get in return £14.12 per hour Part-time hours Staff parking DBS check covered by agency What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Facilities Assistant Watford £14.23 per hour, 37.5 per week, Monday to Friday, 7:30 to 16:00 We're currently recruiting a dedicated Facilities Assistant to help ensure the smooth running of the operations in 14forty on a full time basis. This role will require you to work upon the reception of a corporate workplace, along with dealing with all incoming calls and forwarding to the appropriate team. Other duties will also include meeting room bookings, setting up meeting rooms for following day, cleaning of meeting rooms at the end of the day and collating data. Could you bring your spark to 14forty? Here's what you need to know before applying: Key Accountabilities To be polite, professional and friendly with all customers, clients and colleagues; ensuring the highest level of customer experience. Taking ownership of all situations by demonstrating a can-do attitude towards individual customer or client requests striving to exceeding customer expectations. Fully understand the meeting room AV infrastructure and equipment, to be first point of contact to resolve technology issues. Work with IT and raise appropriate service tickets to enable higher level faults to be resolved. Have a full understanding of which business groups are onsite and where they are located. Ensure the client is fully updated on issues and problems. Answer and direct phone calls, emails, and other inquiries with professionalism and efficiency. Co-ordinate meeting room bookings and requirement, collating data on usage. Ensure coffee machines are functional, manage milk, fruit, replenish free issue teas and coffee. Be part of the Office-Space fault reporting process, ensuring issues are dealt with promptly. Liaise with and report security issues Log all maintenance issues and liaise with contractors. Ensure all contractors sign the authority to workbook. Person Specification Previous experience in a corporate workplace, ideally with reception and meeting experience Strong IT skills are essential Be a brilliant communicator and easily build relationships Have determination and resilience Have previous experience in delivering fantastic customer service Look smart and professional Take individual initiative and be an excellent team player Possess the ability to work under pressure Have an eye for detail As part of Compass you'll help to feed people, fuel progress and forge connections in around 6,000 venues. Join us to grow your career with the industry leader, and get competitive pay, great perks and unrivalled opportunities for learning and development, at one of the UK's biggest businesses. Job Reference: com R/BU Compass Group UK&I is committed to fostering an environment where every individual can truly be themselves at work and has equal opportunities to advance in their careers. We strive to build a culture that respects and celebrates the unique talents, beliefs, backgrounds, and abilities of all our team members. We want our colleagues to feel valued, empowered to reach their full potential, and to thrive - because diversity is our strength!
Apr 30, 2026
Full time
Facilities Assistant Watford £14.23 per hour, 37.5 per week, Monday to Friday, 7:30 to 16:00 We're currently recruiting a dedicated Facilities Assistant to help ensure the smooth running of the operations in 14forty on a full time basis. This role will require you to work upon the reception of a corporate workplace, along with dealing with all incoming calls and forwarding to the appropriate team. Other duties will also include meeting room bookings, setting up meeting rooms for following day, cleaning of meeting rooms at the end of the day and collating data. Could you bring your spark to 14forty? Here's what you need to know before applying: Key Accountabilities To be polite, professional and friendly with all customers, clients and colleagues; ensuring the highest level of customer experience. Taking ownership of all situations by demonstrating a can-do attitude towards individual customer or client requests striving to exceeding customer expectations. Fully understand the meeting room AV infrastructure and equipment, to be first point of contact to resolve technology issues. Work with IT and raise appropriate service tickets to enable higher level faults to be resolved. Have a full understanding of which business groups are onsite and where they are located. Ensure the client is fully updated on issues and problems. Answer and direct phone calls, emails, and other inquiries with professionalism and efficiency. Co-ordinate meeting room bookings and requirement, collating data on usage. Ensure coffee machines are functional, manage milk, fruit, replenish free issue teas and coffee. Be part of the Office-Space fault reporting process, ensuring issues are dealt with promptly. Liaise with and report security issues Log all maintenance issues and liaise with contractors. Ensure all contractors sign the authority to workbook. Person Specification Previous experience in a corporate workplace, ideally with reception and meeting experience Strong IT skills are essential Be a brilliant communicator and easily build relationships Have determination and resilience Have previous experience in delivering fantastic customer service Look smart and professional Take individual initiative and be an excellent team player Possess the ability to work under pressure Have an eye for detail As part of Compass you'll help to feed people, fuel progress and forge connections in around 6,000 venues. Join us to grow your career with the industry leader, and get competitive pay, great perks and unrivalled opportunities for learning and development, at one of the UK's biggest businesses. Job Reference: com R/BU Compass Group UK&I is committed to fostering an environment where every individual can truly be themselves at work and has equal opportunities to advance in their careers. We strive to build a culture that respects and celebrates the unique talents, beliefs, backgrounds, and abilities of all our team members. We want our colleagues to feel valued, empowered to reach their full potential, and to thrive - because diversity is our strength!
Customer Service Assistant - Events & Night Shift. Exeter Hourly Rate: £13 Contract: Permanent, 18 hours per week Working Hours: Varied shift patterns, between 7pm - 7am Vita Student's next-level apartment design offers a variety of studios to suit our students lives with the privacy of living alone or the laughter of living together. We offer style, luxury & comfort to our residents, surrounded by premium amenities and a vibrant city life. We're looking for our next Night-time Customer Service Assistant to deliver a luxury, home-from-home experience for our students whilst ensuring the upkeep of our premium site & facilities are maintained at the highest standards. Our Night-time Customer Service Assistant Provide an exceptional & personalised service to students by anticipating and delivering to their needs; offering information on local attractions, and handling enquiries with a focus on creating a seamless and positive experience, whilst maintaining the upkeep of our site & facilities. Front of House / Reception; greet and welcome students and guests with a warm, friendly and vibrant attitude. Be on hand for questions which may arise. Ensure our facilities are being looked after respectfully by residents & guests. Maintain the upkeep of our premium site & facilities; communal areas must be cleaned and maintained to a high standard throughout the nighttime shift during periods when residents & guests are in the shared spaces and during the quieter night hours. Be on hand, delivering solutions to issues or challenges that may arise. Conduct block walks every 4-6 hours surveying and reporting every area of the building. Replenish refreshment stock, such as coffee beans, tea bags, milk and vending machine food products. Manage & store parcels correctly to allow students to easily access their deliveries as required. Be the primary point of contact for any potential incident or emergency that may occur onsite. Maintain waste management areas adhering to health & safety regulations, ensuring potential hazards are addressed / cleaned / tidied / reorganised as required. Event Hosting We run our student experience events 5 nights a week (days may vary Monday - Sunday). On-site events can include activities such as, cocktail/mocktail making, crafting, yoga, fitness classes, beauty and skincare lessons, games nights etc. We also host off-site events such as bowling, crazy golf, and exclusive events such as VIP personal shopping experiences, delivered collaboratively with premium-brand partners: Promote events, garnering resident interest and confirming guest list attendance Prepare & deliver events with a lively and vibrant approach Close down events, cleaning and tidying all equipment and products as required. Who we want to join our team Professional Experience An experienced customer service professional, well-versed in delivering premium experiences to customers. Event management experience would be a significant advantage, however full training is provided. We're not looking for professional cleaners, but need people who can demonstrate a hands on, proactive approach to maintaining the cleanliness and safety of communal areas. Our operations run seamlessly with the support of a variety of technology systems and software; our Customer Service Assistants must be technologically astute. Personal Characteristics Vita Student operate a multi-cultural environment, welcoming colleagues and residents from all over the world with a variety of cultural backgrounds and religious beliefs. All Vita colleagues must deliver a diverse and equal approach to colleagues and residents alike. Excellent communication skills. English will be the primary spoken language; however multi-lingual skills would be warmly welcomed. Strong organisational and leadership qualities with an ability to remain calm under pressure. Adaptability, creativity & positivity. Resilience, with an ability to effectively navigate unexpected situations. Able to carry out tasks that may involve extended periods of standing and repetitive movements, with reasonable adjustments considered where required. Flexibility: Our facilities are open to residents 24 hours a day, 356 days a year including all bank holidays, festive & religious breaks. Where festive and religious celebrations require time off, we will always try to accommodate, however flexibility from our Customer Service Assistants is imperative to be available as required to ensure continuous service to residents. Why work for us . Our employees have the pride of working at our luxury properties, which offer the highest standard of resident accommodation across the UK. We reward the commitment and dedication of our people by providing the following benefits: Holidays - Holidays are paid on a pro-rata basis which is reflective of hours worked. Customer Service Assistants will receive 28days paid holiday including England & Wales Bank Holidays, pro-rata. Your Birthday - We insist that our employees take their birthday off work ensuring they can celebrate their special occasion in a way that is meaningful to them. Perkbox - All employees are given access to a Perkbox account, enabling them to choose lifestyle perks that matter by giving points to spend on a wide range of products, services & experiences, such as; cinema tickets, supermarket savings, discounted days out, a daily coffee or a summer holiday - there's something to suit everyone! Royal London Pension - We care about our people and their future. Vita Group contribute a financial value of 3% of salary to your pension pot in addition to 5% employee contribution to help prepare for the future. Parties & Events - We expect high standards from our people and like to reward demanding work by hosting parties and events each year, encouraging colleagues to let their hair down, have a great time and celebrate success together. Recognition Programmes - We recognise and celebrate our people via numerous recognition schemes, such as employee of the month vouchers, community champion, experience awards, golden buzzer awards, work anniversaries etc. Career Development - Whether your Vita career is a medium or long-term venture; we onboard all employees by means of a thorough induction and learning & development programme, delivering professional progression via our Bronze, Silver, Gold & Platinum training & recognition schemes. 24/7 Employee Assistance - The wellbeing of our colleagues is of vital importance to Vita Group. All employees have access to a confidential service; offering support and guidance for personal or work-related issues that may be impacting wellbeing. Right to Work & DBS All offers of employment are subject to satisfactory pre-employment checks which will include Disclosure & Barring Service (DBS) checks. Unfortunately, we are unable to offer Right to Work Sponsorship. Therefore, if you do require a company to sponsor your Right to Work in the UK, we will not be able to progress your application further.
Apr 30, 2026
Full time
Customer Service Assistant - Events & Night Shift. Exeter Hourly Rate: £13 Contract: Permanent, 18 hours per week Working Hours: Varied shift patterns, between 7pm - 7am Vita Student's next-level apartment design offers a variety of studios to suit our students lives with the privacy of living alone or the laughter of living together. We offer style, luxury & comfort to our residents, surrounded by premium amenities and a vibrant city life. We're looking for our next Night-time Customer Service Assistant to deliver a luxury, home-from-home experience for our students whilst ensuring the upkeep of our premium site & facilities are maintained at the highest standards. Our Night-time Customer Service Assistant Provide an exceptional & personalised service to students by anticipating and delivering to their needs; offering information on local attractions, and handling enquiries with a focus on creating a seamless and positive experience, whilst maintaining the upkeep of our site & facilities. Front of House / Reception; greet and welcome students and guests with a warm, friendly and vibrant attitude. Be on hand for questions which may arise. Ensure our facilities are being looked after respectfully by residents & guests. Maintain the upkeep of our premium site & facilities; communal areas must be cleaned and maintained to a high standard throughout the nighttime shift during periods when residents & guests are in the shared spaces and during the quieter night hours. Be on hand, delivering solutions to issues or challenges that may arise. Conduct block walks every 4-6 hours surveying and reporting every area of the building. Replenish refreshment stock, such as coffee beans, tea bags, milk and vending machine food products. Manage & store parcels correctly to allow students to easily access their deliveries as required. Be the primary point of contact for any potential incident or emergency that may occur onsite. Maintain waste management areas adhering to health & safety regulations, ensuring potential hazards are addressed / cleaned / tidied / reorganised as required. Event Hosting We run our student experience events 5 nights a week (days may vary Monday - Sunday). On-site events can include activities such as, cocktail/mocktail making, crafting, yoga, fitness classes, beauty and skincare lessons, games nights etc. We also host off-site events such as bowling, crazy golf, and exclusive events such as VIP personal shopping experiences, delivered collaboratively with premium-brand partners: Promote events, garnering resident interest and confirming guest list attendance Prepare & deliver events with a lively and vibrant approach Close down events, cleaning and tidying all equipment and products as required. Who we want to join our team Professional Experience An experienced customer service professional, well-versed in delivering premium experiences to customers. Event management experience would be a significant advantage, however full training is provided. We're not looking for professional cleaners, but need people who can demonstrate a hands on, proactive approach to maintaining the cleanliness and safety of communal areas. Our operations run seamlessly with the support of a variety of technology systems and software; our Customer Service Assistants must be technologically astute. Personal Characteristics Vita Student operate a multi-cultural environment, welcoming colleagues and residents from all over the world with a variety of cultural backgrounds and religious beliefs. All Vita colleagues must deliver a diverse and equal approach to colleagues and residents alike. Excellent communication skills. English will be the primary spoken language; however multi-lingual skills would be warmly welcomed. Strong organisational and leadership qualities with an ability to remain calm under pressure. Adaptability, creativity & positivity. Resilience, with an ability to effectively navigate unexpected situations. Able to carry out tasks that may involve extended periods of standing and repetitive movements, with reasonable adjustments considered where required. Flexibility: Our facilities are open to residents 24 hours a day, 356 days a year including all bank holidays, festive & religious breaks. Where festive and religious celebrations require time off, we will always try to accommodate, however flexibility from our Customer Service Assistants is imperative to be available as required to ensure continuous service to residents. Why work for us . Our employees have the pride of working at our luxury properties, which offer the highest standard of resident accommodation across the UK. We reward the commitment and dedication of our people by providing the following benefits: Holidays - Holidays are paid on a pro-rata basis which is reflective of hours worked. Customer Service Assistants will receive 28days paid holiday including England & Wales Bank Holidays, pro-rata. Your Birthday - We insist that our employees take their birthday off work ensuring they can celebrate their special occasion in a way that is meaningful to them. Perkbox - All employees are given access to a Perkbox account, enabling them to choose lifestyle perks that matter by giving points to spend on a wide range of products, services & experiences, such as; cinema tickets, supermarket savings, discounted days out, a daily coffee or a summer holiday - there's something to suit everyone! Royal London Pension - We care about our people and their future. Vita Group contribute a financial value of 3% of salary to your pension pot in addition to 5% employee contribution to help prepare for the future. Parties & Events - We expect high standards from our people and like to reward demanding work by hosting parties and events each year, encouraging colleagues to let their hair down, have a great time and celebrate success together. Recognition Programmes - We recognise and celebrate our people via numerous recognition schemes, such as employee of the month vouchers, community champion, experience awards, golden buzzer awards, work anniversaries etc. Career Development - Whether your Vita career is a medium or long-term venture; we onboard all employees by means of a thorough induction and learning & development programme, delivering professional progression via our Bronze, Silver, Gold & Platinum training & recognition schemes. 24/7 Employee Assistance - The wellbeing of our colleagues is of vital importance to Vita Group. All employees have access to a confidential service; offering support and guidance for personal or work-related issues that may be impacting wellbeing. Right to Work & DBS All offers of employment are subject to satisfactory pre-employment checks which will include Disclosure & Barring Service (DBS) checks. Unfortunately, we are unable to offer Right to Work Sponsorship. Therefore, if you do require a company to sponsor your Right to Work in the UK, we will not be able to progress your application further.
Reception & Office Services Assistant Guildford Full Time Office-Based 28000 We are working with our client, a highly respected professional services firm, to recruit a Reception and Office Services Assistant to join their Guildford office. If you thrive in a front-of-house role, enjoy variety in your day, and take pride in keeping things running smoothly behind the scenes, this could be the perfect next step in your career. You'll be the welcoming face of the firm - greeting clients and visitors, managing meeting rooms, supporting events, and coordinating front-of-house activities. Beyond reception, you'll play a hands-on role in the day-to-day operations of the office - from handling mail and supplies to helping with light maintenance and supporting IT and facilities teams. A typical day might include: Welcoming guests and setting up meeting rooms with AV/Teams support Organising catering and assisting with internal events Handling post, printing, and stationery supplies Troubleshooting basic IT and supporting office health & safety Assisting with records management and general admin What we're looking for: Prior experience in reception, office services, or facilities support Confident communication skills and a helpful, can-do attitude Strong IT literacy and willingness to learn new systems Someone organised, reliable, and happy to pitch in wherever needed An interest in the legal/professional services world is a plus Interested in joining a professional and welcoming office where your contribution truly matters? Apply today to be considered for this exciting opportunity to grow your career in office support! Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
Apr 29, 2026
Full time
Reception & Office Services Assistant Guildford Full Time Office-Based 28000 We are working with our client, a highly respected professional services firm, to recruit a Reception and Office Services Assistant to join their Guildford office. If you thrive in a front-of-house role, enjoy variety in your day, and take pride in keeping things running smoothly behind the scenes, this could be the perfect next step in your career. You'll be the welcoming face of the firm - greeting clients and visitors, managing meeting rooms, supporting events, and coordinating front-of-house activities. Beyond reception, you'll play a hands-on role in the day-to-day operations of the office - from handling mail and supplies to helping with light maintenance and supporting IT and facilities teams. A typical day might include: Welcoming guests and setting up meeting rooms with AV/Teams support Organising catering and assisting with internal events Handling post, printing, and stationery supplies Troubleshooting basic IT and supporting office health & safety Assisting with records management and general admin What we're looking for: Prior experience in reception, office services, or facilities support Confident communication skills and a helpful, can-do attitude Strong IT literacy and willingness to learn new systems Someone organised, reliable, and happy to pitch in wherever needed An interest in the legal/professional services world is a plus Interested in joining a professional and welcoming office where your contribution truly matters? Apply today to be considered for this exciting opportunity to grow your career in office support! Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
Facilities Assistant page is loaded Facilities Assistantlocations: Leeds, UKtime type: Part timeposted on: Posted 4 Days Agojob requisition id: R055854# Company Info First American Financial Corporation (FAFC) is a leading global provider of title insurance and settlement services for residential and commercial real estate transactions. FAFC has offices throughout the globe and is the world's largest insurer of title. First Title Group is the UK division of FAFC and is made up of several core companies including enact, the largest direct conveyancer in the UK. Our conveyancing experts handle 1 in 4 remortgage transactions in England and Wales. The majority of our work comes direct from the end client rather than estate agents and brokers. We foster relationships of mutual respect with the referrers we do work with. We are passionate about providing exceptional service and are proud of our dedicated team of conveyancers, who focus on providing our customers with a friendly, personal service using their expert knowledge and experience to ensure a smooth, efficient transaction from start to finish. We have built a wealth of experience within our teams and this encourages support, constant learning and good relations. The growth and development of our people is paramount to ensure potential is achieved. Job Description To support the delivery of facilities services across the Group's offices, by providing a high-quality administration, front of house, and hospitality service, that supports the Company's objectives and ensures the smooth running of safe and well-maintained workplaces. KEY RESPONSIBILITIES (unless specified otherwise, all activities relate to the Leeds offices only) Supporting the reception and hospitality services, covering holidays, breaks and other absence. Providing administration support to the Facilities Team, including maintenance of any policy and procedure documentation, production of management reports and information, etc. Processing Group facilities-related invoices for payment. Undertaking routine office inspections, ensuring compliance with regulations, and logging hazards. Assisting with completion and actioning of DSE assessments for staff. Ordering and replenishing stock for the tea-points and breakout areas. Monitoring cleanliness standards and liaising with cleaning contractors. Preparing meeting rooms, moving tables and chairs, and setting up equipment when needed. Keeping Planned Preventative Maintenance logs and service records up to date for Group offices Handling service requests from staff across all Group offices, ensuring reactive maintenance job are scheduled and progressed promptly. Meeting visiting contractors and directing them within the offices. Helping with mailroom tasks and handling deliveries. Any other facilities tasks, which could be reasonably expected to be part of this role. Adhere to Conduct Rules You must: Act with integrity Act with due care, skill and diligence Be open and co-operative with the FCA, the PRA and other regulators Pay due regard to the interests of customers and treat them fairly Observe proper standards of market conduct Deliver good outcomes for retail customersPERSONAL QUALITIES Highly organised with a keen attention to detail and strong administration, analytical, and problem-solving skills Self-motivated and reliable Proficient in time management, planning and prioritisation Ability to work independently and collaboratively to achieve business objectives Excellent interpersonal and communication skills and ability to develop positive relationships with internal customers and external third parties Basic understanding of health & safety and compliance requirements Good knowledge of Microsoft applications including Word, Excel, Teams, PowerPoint Questions the way we operate and helps department to work smarter not just harderAbove all, to be successful in these fantastic roles you need to show enthusiasm, flexibility and a positive working attitude. For this you will be rewarded with the opportunity for a successful career within an expanding global company.Enact has provided conveyancing services to over 2 million customers since we opened our doors in 2000. On average we help arrange one in every four remortgage transactions in England and Wales.Our sister company Live provides conveyancing and letting solutions.Enact and Live are wholly owned subsidiaries of First American Financial Corporation ("FAFC"), a leading global provider of title insurance and settlement services for residential and commercial real estate transactions. First American has offices around the globe and invests in innovative technology to equip our people to lead the digital transformation of our industry.We are passionate about providing exceptional service and are proud of our dedicated teams who focus on providing our customers with a friendly, professional service using their expert knowledge and experience to assist clients and drive results.We value and respect each individual's unique perspectives, experiences and contributions.Our inclusive culture of teamwork and innovation is one in which our people can perform well, take initiative and are accountable for what they do.The growth and development of our people is paramount to ensure potential is achieved. Our commitment to developing and supporting employees, through appropriate training and development opportunities means our employees increase their knowledge, their capability and thus their ability to achieve our company goals. The scope of the training extends from initial induction and is limitless due to our focus on continuous development.We value a good work/life balance and have a wide range of family-friendly policies.These are just some of the reasons why so many long serving employees have chosen to grow their career with us.If you would like to join a global company that is committed to the success of each employee and offers challenge, purpose and the opportunity to grow both personally and professionally in a team-orientated environment, you will enjoy a career with us. Benefits of working here Hybrid work arrangements Pension plan with employer contribution Health and wellbeing benefits Family friendly policies Life insurance Potential for performance related bonus Sponsorship for professional qualifications Buy and sell holiday scheme Extra day off for birthday Interest Free Season Ticket Loan Discount on company products and services Internal mobility - opportunity to apply for roles in different areas of the business Regular social events
Apr 29, 2026
Full time
Facilities Assistant page is loaded Facilities Assistantlocations: Leeds, UKtime type: Part timeposted on: Posted 4 Days Agojob requisition id: R055854# Company Info First American Financial Corporation (FAFC) is a leading global provider of title insurance and settlement services for residential and commercial real estate transactions. FAFC has offices throughout the globe and is the world's largest insurer of title. First Title Group is the UK division of FAFC and is made up of several core companies including enact, the largest direct conveyancer in the UK. Our conveyancing experts handle 1 in 4 remortgage transactions in England and Wales. The majority of our work comes direct from the end client rather than estate agents and brokers. We foster relationships of mutual respect with the referrers we do work with. We are passionate about providing exceptional service and are proud of our dedicated team of conveyancers, who focus on providing our customers with a friendly, personal service using their expert knowledge and experience to ensure a smooth, efficient transaction from start to finish. We have built a wealth of experience within our teams and this encourages support, constant learning and good relations. The growth and development of our people is paramount to ensure potential is achieved. Job Description To support the delivery of facilities services across the Group's offices, by providing a high-quality administration, front of house, and hospitality service, that supports the Company's objectives and ensures the smooth running of safe and well-maintained workplaces. KEY RESPONSIBILITIES (unless specified otherwise, all activities relate to the Leeds offices only) Supporting the reception and hospitality services, covering holidays, breaks and other absence. Providing administration support to the Facilities Team, including maintenance of any policy and procedure documentation, production of management reports and information, etc. Processing Group facilities-related invoices for payment. Undertaking routine office inspections, ensuring compliance with regulations, and logging hazards. Assisting with completion and actioning of DSE assessments for staff. Ordering and replenishing stock for the tea-points and breakout areas. Monitoring cleanliness standards and liaising with cleaning contractors. Preparing meeting rooms, moving tables and chairs, and setting up equipment when needed. Keeping Planned Preventative Maintenance logs and service records up to date for Group offices Handling service requests from staff across all Group offices, ensuring reactive maintenance job are scheduled and progressed promptly. Meeting visiting contractors and directing them within the offices. Helping with mailroom tasks and handling deliveries. Any other facilities tasks, which could be reasonably expected to be part of this role. Adhere to Conduct Rules You must: Act with integrity Act with due care, skill and diligence Be open and co-operative with the FCA, the PRA and other regulators Pay due regard to the interests of customers and treat them fairly Observe proper standards of market conduct Deliver good outcomes for retail customersPERSONAL QUALITIES Highly organised with a keen attention to detail and strong administration, analytical, and problem-solving skills Self-motivated and reliable Proficient in time management, planning and prioritisation Ability to work independently and collaboratively to achieve business objectives Excellent interpersonal and communication skills and ability to develop positive relationships with internal customers and external third parties Basic understanding of health & safety and compliance requirements Good knowledge of Microsoft applications including Word, Excel, Teams, PowerPoint Questions the way we operate and helps department to work smarter not just harderAbove all, to be successful in these fantastic roles you need to show enthusiasm, flexibility and a positive working attitude. For this you will be rewarded with the opportunity for a successful career within an expanding global company.Enact has provided conveyancing services to over 2 million customers since we opened our doors in 2000. On average we help arrange one in every four remortgage transactions in England and Wales.Our sister company Live provides conveyancing and letting solutions.Enact and Live are wholly owned subsidiaries of First American Financial Corporation ("FAFC"), a leading global provider of title insurance and settlement services for residential and commercial real estate transactions. First American has offices around the globe and invests in innovative technology to equip our people to lead the digital transformation of our industry.We are passionate about providing exceptional service and are proud of our dedicated teams who focus on providing our customers with a friendly, professional service using their expert knowledge and experience to assist clients and drive results.We value and respect each individual's unique perspectives, experiences and contributions.Our inclusive culture of teamwork and innovation is one in which our people can perform well, take initiative and are accountable for what they do.The growth and development of our people is paramount to ensure potential is achieved. Our commitment to developing and supporting employees, through appropriate training and development opportunities means our employees increase their knowledge, their capability and thus their ability to achieve our company goals. The scope of the training extends from initial induction and is limitless due to our focus on continuous development.We value a good work/life balance and have a wide range of family-friendly policies.These are just some of the reasons why so many long serving employees have chosen to grow their career with us.If you would like to join a global company that is committed to the success of each employee and offers challenge, purpose and the opportunity to grow both personally and professionally in a team-orientated environment, you will enjoy a career with us. Benefits of working here Hybrid work arrangements Pension plan with employer contribution Health and wellbeing benefits Family friendly policies Life insurance Potential for performance related bonus Sponsorship for professional qualifications Buy and sell holiday scheme Extra day off for birthday Interest Free Season Ticket Loan Discount on company products and services Internal mobility - opportunity to apply for roles in different areas of the business Regular social events
Office Manager/Executive Assistant page is loaded Office Manager/Executive Assistantlocations: Londontime type: Full timeposted on: Posted Todayjob requisition id: 0 Overview: Responsible for overseeing the daily administrative operations of the studio to ensure smooth and efficient functioning. Supports teams using a wide range of professional skills such as scheduling meetings and appointments, coordinating office operations and providing general administrative support to employees. Highly organised and motivated to take initiative in supporting company operations and teams. Responsibilities :Administrative Duties: Provides administrative leadership support and advises practice leaders accordingly Supports Leadership Meetings and takes minutes as required Schedules and organises activities such as meetings, diary schedules, travel, conferences and interviews for leadership staff Supports the Regional Commercial Business Leader with staff operations, including open job listings and the onboarding process for new hires Performs desktop publishing activities of both routine and advanced nature, for reports, correspondence and presentations Completes Company registration renewals Manages and reconciles studio credit card charges and processes team and assigned leadership travel expense reports Provides back up coverage for reception as needed Trains employees in administrative and office duties as needed Manages the office calendar to keep track of employee holidays and leaveOffice Duties: Oversees any enhancements to the studio working environment such as office supplies, print room, kitchen, and meeting room facilities Serves as the point person for office maintenance and facilities, supplies, business license renewal and invoices Provides support for reception and advises accordingly Oversees building management and facility vendors, including cleaning and security services Manages and coordinates office activities, such as parties and celebrations Provides leadership to the Health and Safety Committee, and supports ongoing heath and safety needs for staff Assists in the onboarding process and setup for new hires Supports employees in using office systems, applications and software Coordinates with the Information Technology team with regards to office technology needs Qualifications: Accredited professional degree or an equivalent combination of education and experience preferred Typically with 8+ years of related experience Experience in MS Office Suite preferred, including Outlook, Word, Excel, PowerPoint and Teams First Aid & Fire Marshall Trained preferred Strong interpersonal skills and the ability to interact with all levels of staff Ability to maintain appropriate degree of confidentiality Ability to communicate in a clear, concise and professional manner both verbally and in writing Ability to proactively problem solve and collaborate on innovative solutions Ability to work in a team Ability to prioritise tasks to meet multiple deadlines and respond to changes at short notice Ability to work on multiple tasks and projects at the same time Ability to effectively meet deadlines at expected qualityIf you currently work for HKS, please submit your application via the Internal Careers Portal. Make Your Search Easier!We recommend selecting the location and/or country before selecting a job title when performing a search.
Apr 29, 2026
Full time
Office Manager/Executive Assistant page is loaded Office Manager/Executive Assistantlocations: Londontime type: Full timeposted on: Posted Todayjob requisition id: 0 Overview: Responsible for overseeing the daily administrative operations of the studio to ensure smooth and efficient functioning. Supports teams using a wide range of professional skills such as scheduling meetings and appointments, coordinating office operations and providing general administrative support to employees. Highly organised and motivated to take initiative in supporting company operations and teams. Responsibilities :Administrative Duties: Provides administrative leadership support and advises practice leaders accordingly Supports Leadership Meetings and takes minutes as required Schedules and organises activities such as meetings, diary schedules, travel, conferences and interviews for leadership staff Supports the Regional Commercial Business Leader with staff operations, including open job listings and the onboarding process for new hires Performs desktop publishing activities of both routine and advanced nature, for reports, correspondence and presentations Completes Company registration renewals Manages and reconciles studio credit card charges and processes team and assigned leadership travel expense reports Provides back up coverage for reception as needed Trains employees in administrative and office duties as needed Manages the office calendar to keep track of employee holidays and leaveOffice Duties: Oversees any enhancements to the studio working environment such as office supplies, print room, kitchen, and meeting room facilities Serves as the point person for office maintenance and facilities, supplies, business license renewal and invoices Provides support for reception and advises accordingly Oversees building management and facility vendors, including cleaning and security services Manages and coordinates office activities, such as parties and celebrations Provides leadership to the Health and Safety Committee, and supports ongoing heath and safety needs for staff Assists in the onboarding process and setup for new hires Supports employees in using office systems, applications and software Coordinates with the Information Technology team with regards to office technology needs Qualifications: Accredited professional degree or an equivalent combination of education and experience preferred Typically with 8+ years of related experience Experience in MS Office Suite preferred, including Outlook, Word, Excel, PowerPoint and Teams First Aid & Fire Marshall Trained preferred Strong interpersonal skills and the ability to interact with all levels of staff Ability to maintain appropriate degree of confidentiality Ability to communicate in a clear, concise and professional manner both verbally and in writing Ability to proactively problem solve and collaborate on innovative solutions Ability to work in a team Ability to prioritise tasks to meet multiple deadlines and respond to changes at short notice Ability to work on multiple tasks and projects at the same time Ability to effectively meet deadlines at expected qualityIf you currently work for HKS, please submit your application via the Internal Careers Portal. Make Your Search Easier!We recommend selecting the location and/or country before selecting a job title when performing a search.
A global title insurance provider is seeking a Facilities Assistant in Leeds. This part-time role involves supporting reception, administration, and facilities services, ensuring well-maintained workplaces. Successful candidates should demonstrate strong organisational and interpersonal skills, and a basic understanding of health & safety regulations. The position offers opportunities for professional development and a hybrid working arrangement. Join a dedicated team passionate about exceptional service.
Apr 29, 2026
Full time
A global title insurance provider is seeking a Facilities Assistant in Leeds. This part-time role involves supporting reception, administration, and facilities services, ensuring well-maintained workplaces. Successful candidates should demonstrate strong organisational and interpersonal skills, and a basic understanding of health & safety regulations. The position offers opportunities for professional development and a hybrid working arrangement. Join a dedicated team passionate about exceptional service.
Legal Secretary / Receptionist - Harrogate (Office-Based) We are seeking a highly organised and professional Legal Secretary/Receptionist to join our busy office in Harrogate , providing essential support to our fee earners and wider team. This is a varied role combining high-quality legal secretarial work with wider administrative responsibilities to ensure the smooth running of the office. Location: Harrogate (office-based) Working Hours: Monday to Friday, 9:00am - 5:00pm (flexibility may be considered) Salary: 27,000 - 30,000 (dependent on experience) Benefits: Free on-site parking Key Responsibilities Legal Secretarial Support Audio typing and copy typing of legal correspondence, file notes, and other documentation Production of court documents, letters, forms, and other legal materials Maintain fee earners' diaries, scheduling appointments, court dates, and client meetings Manage correspondence, including letters, emails, and enclosures Support fee earners with document bundling, printing, scanning, and filing Legal Administration Maintain accurate electronic and paper filing systems Update case management systems as required Assist with client onboarding, including collecting forms, ID verification, and record updates Handle phone and email enquiries professionally and efficiently Office & Team Support Act as the first point of contact for clients, providing a calm and professional service Assist in daily office operations, including facilities support and stationery management Support fee earners with PA-style tasks such as travel arrangements, meeting preparation, and diary management Provide cover for other administrative or secretarial staff during absences Skills and Knowledge Essential Strong and accurate audio typing skills, ideally in a legal or professional services environment Excellent written and spoken English with strong attention to detail Proficient in Microsoft Office, particularly Word and Outlook; ability to learn case management systems Highly organised with the ability to multitask and prioritise effectively Professional, friendly, and confident communication skills Reliability, discretion, and high levels of confidentiality Desirable Previous experience as a Legal Administrator, Legal Secretary, or Legal Assistant Familiarity with audio transcription systems and legal document formats Experience supporting fee earners directly with PA-style duties If you are an experienced Legal Secretary/Receptionist looking for a varied and professional role in a supportive office environment, we would love to hear from you.
Apr 29, 2026
Full time
Legal Secretary / Receptionist - Harrogate (Office-Based) We are seeking a highly organised and professional Legal Secretary/Receptionist to join our busy office in Harrogate , providing essential support to our fee earners and wider team. This is a varied role combining high-quality legal secretarial work with wider administrative responsibilities to ensure the smooth running of the office. Location: Harrogate (office-based) Working Hours: Monday to Friday, 9:00am - 5:00pm (flexibility may be considered) Salary: 27,000 - 30,000 (dependent on experience) Benefits: Free on-site parking Key Responsibilities Legal Secretarial Support Audio typing and copy typing of legal correspondence, file notes, and other documentation Production of court documents, letters, forms, and other legal materials Maintain fee earners' diaries, scheduling appointments, court dates, and client meetings Manage correspondence, including letters, emails, and enclosures Support fee earners with document bundling, printing, scanning, and filing Legal Administration Maintain accurate electronic and paper filing systems Update case management systems as required Assist with client onboarding, including collecting forms, ID verification, and record updates Handle phone and email enquiries professionally and efficiently Office & Team Support Act as the first point of contact for clients, providing a calm and professional service Assist in daily office operations, including facilities support and stationery management Support fee earners with PA-style tasks such as travel arrangements, meeting preparation, and diary management Provide cover for other administrative or secretarial staff during absences Skills and Knowledge Essential Strong and accurate audio typing skills, ideally in a legal or professional services environment Excellent written and spoken English with strong attention to detail Proficient in Microsoft Office, particularly Word and Outlook; ability to learn case management systems Highly organised with the ability to multitask and prioritise effectively Professional, friendly, and confident communication skills Reliability, discretion, and high levels of confidentiality Desirable Previous experience as a Legal Administrator, Legal Secretary, or Legal Assistant Familiarity with audio transcription systems and legal document formats Experience supporting fee earners directly with PA-style duties If you are an experienced Legal Secretary/Receptionist looking for a varied and professional role in a supportive office environment, we would love to hear from you.
Reception & Facilities Assistant Location: Guildford Salary: £28,500 The Opportunity We are looking for a proactive and personable Reception & Facilities Assistant to join a busy and fast-paced office environment. This is a varied role where no two days are the same you ll be supporting across reception, facilities, reprographics, and general office functions. If you enjoy working in a dynamic team, thrive on multitasking, and take pride in delivering excellent internal service, this could be a great fit for you. Key Responsibilities General Office Support Handle enquiries via phone, email, and face-to-face Manage incoming and outgoing post, including courier bookings Maintain office supplies and service points Support banking processes, petty cash, and cheque requests Monitor and report on office equipment and facilities Reprographics Prepare, collate, and present professional documentation Manage workloads and prioritise tasks effectively Operate reprographics equipment in line with safety standards Reception Duties Welcome visitors and provide a professional front-of-house service Manage calls efficiently and in line with company standards Book meeting rooms and arrange refreshments Set up rooms for meetings, training, and events Ensure reception and meeting areas are always presentable Facilities Support Assist the Facilities Manager with day-to-day operations Update systems and documentation Support internal communications (e.g. weekly bulletin) Assist with office initiatives such as staff refreshments and events Provide additional support across teams as required About You Friendly, professional, and highly organised A strong team player with a flexible approach Able to work under pressure and manage multiple tasks Confident communicator with excellent interpersonal skills Good IT skills and attention to detail Proactive with a problem-solving mindset What s on Offer A varied and engaging role within a supportive team Opportunity to develop across multiple business functions A professional and collaborative working environment If you re looking for a hands-on role where you can make a real impact day-to-day, we d love to hear from you. COM1
Apr 29, 2026
Full time
Reception & Facilities Assistant Location: Guildford Salary: £28,500 The Opportunity We are looking for a proactive and personable Reception & Facilities Assistant to join a busy and fast-paced office environment. This is a varied role where no two days are the same you ll be supporting across reception, facilities, reprographics, and general office functions. If you enjoy working in a dynamic team, thrive on multitasking, and take pride in delivering excellent internal service, this could be a great fit for you. Key Responsibilities General Office Support Handle enquiries via phone, email, and face-to-face Manage incoming and outgoing post, including courier bookings Maintain office supplies and service points Support banking processes, petty cash, and cheque requests Monitor and report on office equipment and facilities Reprographics Prepare, collate, and present professional documentation Manage workloads and prioritise tasks effectively Operate reprographics equipment in line with safety standards Reception Duties Welcome visitors and provide a professional front-of-house service Manage calls efficiently and in line with company standards Book meeting rooms and arrange refreshments Set up rooms for meetings, training, and events Ensure reception and meeting areas are always presentable Facilities Support Assist the Facilities Manager with day-to-day operations Update systems and documentation Support internal communications (e.g. weekly bulletin) Assist with office initiatives such as staff refreshments and events Provide additional support across teams as required About You Friendly, professional, and highly organised A strong team player with a flexible approach Able to work under pressure and manage multiple tasks Confident communicator with excellent interpersonal skills Good IT skills and attention to detail Proactive with a problem-solving mindset What s on Offer A varied and engaging role within a supportive team Opportunity to develop across multiple business functions A professional and collaborative working environment If you re looking for a hands-on role where you can make a real impact day-to-day, we d love to hear from you. COM1
Facilities Assistant - 9-month FTC Birmingham & Solihull - fully office-based Mon-Fri 24,000 - 25,000 p/a DoE Bell Cornwall Recruitment are delighted to be working with an award-winning, reputable, regional law firm based in Birmingham. They are looking for a proactive Facilities Assistant to join their facilities team on a fixed-term basis (9 months). This hands-on role combines office operations, facilities management, and administrative support. You will assist the Facilities Manager, help maintain smooth office operations, and be involved in archiving sensitive documents. Duties and responsibilities of the Facilities Assistant include (but are not limited to): Assist with office maintenance, equipment checks, and day-to-day operational tasks. Prepare meeting rooms, provide refreshments, and ensure offices run smoothly. Organise, file, and securely manage wills and other sensitive legal documents. Provide front of desk cover where required. Assist with projects, admin tasks, and office co-ordination. Requirements: MUST have a full UK driving license to travel between sites. Strong communication skills. An interest in facility management. Available to start immediately and commit to the full 9-months. Happy in the office full time, Monday to Friday. An ideal opportunity for someone looking to start or develop a career in facilities within a fast-paced professional services environment. INDLP Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment business. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
Apr 28, 2026
Contractor
Facilities Assistant - 9-month FTC Birmingham & Solihull - fully office-based Mon-Fri 24,000 - 25,000 p/a DoE Bell Cornwall Recruitment are delighted to be working with an award-winning, reputable, regional law firm based in Birmingham. They are looking for a proactive Facilities Assistant to join their facilities team on a fixed-term basis (9 months). This hands-on role combines office operations, facilities management, and administrative support. You will assist the Facilities Manager, help maintain smooth office operations, and be involved in archiving sensitive documents. Duties and responsibilities of the Facilities Assistant include (but are not limited to): Assist with office maintenance, equipment checks, and day-to-day operational tasks. Prepare meeting rooms, provide refreshments, and ensure offices run smoothly. Organise, file, and securely manage wills and other sensitive legal documents. Provide front of desk cover where required. Assist with projects, admin tasks, and office co-ordination. Requirements: MUST have a full UK driving license to travel between sites. Strong communication skills. An interest in facility management. Available to start immediately and commit to the full 9-months. Happy in the office full time, Monday to Friday. An ideal opportunity for someone looking to start or develop a career in facilities within a fast-paced professional services environment. INDLP Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment business. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
Location Park Plaza Westminster Bridge London, United Kingdom Assistant Spa Manager Opening! - Park Plaza Westminster At Park Plaza Westminster Bridge Hotel, we are all about creating stories and memories by delivering excellent and personal service to our guests. The friendly face of the 1023 bedrooms Park Plaza Westminster Bridge Hotel, as our Assistant Spa Manager you will be responsible for overseeing the operations of the luxurious spa and gym facilities. With your flair and passion for delivering exceptional service, you will be someone with a helpful, can do approach who leads and delivers a memorable experience for every guest. Benefits As our Assistant Spa Manager, you will receive: Heavily discounted hotel rates in Europe (extends to the Radisson Hotel Group and family & friends) F&B discounts at our restaurants and bars (for your whole party) Two wellness days per year, meaning all teammembers start with 30 days of holiday per year - including bank holidays, increasing with years of service! Two free meals per day, every day (including your day off if you choose to come in!) Access to 40% of your pay before payday through Wagestream Recommend a friend scheme - up to £750! Vitality at work scheme with great gym discounts & mor Ride to Work scheme & free cycling lessons 24/7 employee assistance programme Rota given 2 weeks in advance Departmental productivity & service incentive scheme Benefit Hub - Discounted prices at hundreds of stores, supermarkets, major retailers, attractions, restaurants, and cinemas. Free dry cleaning for work uniform Annual Staff parties and events As an Assistant Spa Manager here, you will: Manage the spa team, ensuring the smooth day-to-day operation of all spa facilities, including treatment rooms, swimming pool, sauna, steam room and gym. Be responsible for the upkeep and operation of the hotel's fitness centre, including reporting and escalating maintenance or cleanliness issues where required, and sustaining safety practices. Have motivation, energy and attention to detail at the forefront of everything you do. Have an organised, impeccably clean and well-presented environment from your team including the pool areas. Work with our brand partner to ensure our spa offering is coherent and creative. Be business minded, understand your P&L, maximise revenue opportunities, control costs to optimise overall profitability and implement quality controls. A capacity for hard work, natural ability to get on with people and a passion for high quality spa experience are a must. Create a warm and welcoming atmosphere, address guest concerns or complaints promptly. Continuously seek ways to enhance the spa experience for our guests and implement improvements accordingly. Recruit, train, and manage a skilled team of spa professionals, including therapists, receptionists, and support staff. Fostering a positive and collaborative work environment. Ensure compliance with health and safety regulations, maintaining a clean, hygienic, and safe environment for guests and staff. What we'll need from you: Proven experience as a Head Spa Therapist/ Senior Spa Therapist Strong leadership and interpersonal skills Help to drive the financial performance of the spa In-depth knowledge of spa operations, including spa therapies, products, and equipment. Renowned for creating memorable moments, Park Plaza caters to both leisure and business travellers with stylish guest rooms and versatile meeting facilities that are perfectly complemented by award winning restaurants and bars.
Apr 26, 2026
Full time
Location Park Plaza Westminster Bridge London, United Kingdom Assistant Spa Manager Opening! - Park Plaza Westminster At Park Plaza Westminster Bridge Hotel, we are all about creating stories and memories by delivering excellent and personal service to our guests. The friendly face of the 1023 bedrooms Park Plaza Westminster Bridge Hotel, as our Assistant Spa Manager you will be responsible for overseeing the operations of the luxurious spa and gym facilities. With your flair and passion for delivering exceptional service, you will be someone with a helpful, can do approach who leads and delivers a memorable experience for every guest. Benefits As our Assistant Spa Manager, you will receive: Heavily discounted hotel rates in Europe (extends to the Radisson Hotel Group and family & friends) F&B discounts at our restaurants and bars (for your whole party) Two wellness days per year, meaning all teammembers start with 30 days of holiday per year - including bank holidays, increasing with years of service! Two free meals per day, every day (including your day off if you choose to come in!) Access to 40% of your pay before payday through Wagestream Recommend a friend scheme - up to £750! Vitality at work scheme with great gym discounts & mor Ride to Work scheme & free cycling lessons 24/7 employee assistance programme Rota given 2 weeks in advance Departmental productivity & service incentive scheme Benefit Hub - Discounted prices at hundreds of stores, supermarkets, major retailers, attractions, restaurants, and cinemas. Free dry cleaning for work uniform Annual Staff parties and events As an Assistant Spa Manager here, you will: Manage the spa team, ensuring the smooth day-to-day operation of all spa facilities, including treatment rooms, swimming pool, sauna, steam room and gym. Be responsible for the upkeep and operation of the hotel's fitness centre, including reporting and escalating maintenance or cleanliness issues where required, and sustaining safety practices. Have motivation, energy and attention to detail at the forefront of everything you do. Have an organised, impeccably clean and well-presented environment from your team including the pool areas. Work with our brand partner to ensure our spa offering is coherent and creative. Be business minded, understand your P&L, maximise revenue opportunities, control costs to optimise overall profitability and implement quality controls. A capacity for hard work, natural ability to get on with people and a passion for high quality spa experience are a must. Create a warm and welcoming atmosphere, address guest concerns or complaints promptly. Continuously seek ways to enhance the spa experience for our guests and implement improvements accordingly. Recruit, train, and manage a skilled team of spa professionals, including therapists, receptionists, and support staff. Fostering a positive and collaborative work environment. Ensure compliance with health and safety regulations, maintaining a clean, hygienic, and safe environment for guests and staff. What we'll need from you: Proven experience as a Head Spa Therapist/ Senior Spa Therapist Strong leadership and interpersonal skills Help to drive the financial performance of the spa In-depth knowledge of spa operations, including spa therapies, products, and equipment. Renowned for creating memorable moments, Park Plaza caters to both leisure and business travellers with stylish guest rooms and versatile meeting facilities that are perfectly complemented by award winning restaurants and bars.
The Cinnamon Care Collection
Thurnby, Leicestershire
New Care Home Opening Business Administrator £32,000 per annum plus company benefits Full Time Hours A Top 20 Care Home Group 2025! Awarded One of the UK s Best Companies to Work For Thurnby Fields, Leicester - Opening September 2026! Thurnby Fields is a luxurious residential and dementia care home based in Leicester, offering state-of-the-art facilities, which include 73 large en-suite bedrooms and 10 luxury care suites. The home also features luxurious lounges and dining rooms, an on-site café bar, a cinema and a professional hair and beauty salon. We are looking to recruit an experienced Business Administrator with competent finance skills to join our team. You will be responsible for providing administrative and accounting/credit control support to the home and have direct management of the Admin Assistants/Receptionists A major part of the Administrator's role is to ensure all client files and accounts are prepared, issued, updated and maintained in line with company policy and regulatory and statutory requirements. You will promote timely payment of client accounts and be proactive in the follow up of outstanding debt to the company in line with the credit control policy. A knowledge of accounts systems is essential as you will liaise with the Payroll Department; prepare reports and process staff information as per company timescales following verification, input and reconciliation of staff hours worked. Ideally experience in sales and purchase, petty cash and bank reconciliation. You will also prepare detailed staffing and payroll reports as required for the General Manager and Support staff. Included in your role is to maintain staff records in the staff hours system, the recruitment of staff, creating new employee files, maintaining staff files and recording staff sickness, holidays and leavers. You will need to have excellent IT skills and knowledge of Excel and be confident in using various internal IT systems and processes Our team member benefits include: Paid Breaks Uniforms Staff Meals Nest Pension Employee Assistance Programme Care Workers Charity Spice of Life Discount Retail Scheme Cycle Scheme Eye Care Refer a Friend Scheme Reward Vouchers Quarterly & Annual Company Recognition Awards
Apr 25, 2026
Full time
New Care Home Opening Business Administrator £32,000 per annum plus company benefits Full Time Hours A Top 20 Care Home Group 2025! Awarded One of the UK s Best Companies to Work For Thurnby Fields, Leicester - Opening September 2026! Thurnby Fields is a luxurious residential and dementia care home based in Leicester, offering state-of-the-art facilities, which include 73 large en-suite bedrooms and 10 luxury care suites. The home also features luxurious lounges and dining rooms, an on-site café bar, a cinema and a professional hair and beauty salon. We are looking to recruit an experienced Business Administrator with competent finance skills to join our team. You will be responsible for providing administrative and accounting/credit control support to the home and have direct management of the Admin Assistants/Receptionists A major part of the Administrator's role is to ensure all client files and accounts are prepared, issued, updated and maintained in line with company policy and regulatory and statutory requirements. You will promote timely payment of client accounts and be proactive in the follow up of outstanding debt to the company in line with the credit control policy. A knowledge of accounts systems is essential as you will liaise with the Payroll Department; prepare reports and process staff information as per company timescales following verification, input and reconciliation of staff hours worked. Ideally experience in sales and purchase, petty cash and bank reconciliation. You will also prepare detailed staffing and payroll reports as required for the General Manager and Support staff. Included in your role is to maintain staff records in the staff hours system, the recruitment of staff, creating new employee files, maintaining staff files and recording staff sickness, holidays and leavers. You will need to have excellent IT skills and knowledge of Excel and be confident in using various internal IT systems and processes Our team member benefits include: Paid Breaks Uniforms Staff Meals Nest Pension Employee Assistance Programme Care Workers Charity Spice of Life Discount Retail Scheme Cycle Scheme Eye Care Refer a Friend Scheme Reward Vouchers Quarterly & Annual Company Recognition Awards
CBSbutler Holdings Limited trading as CBSbutler
Godalming, Surrey
Our client, a highly reputable business in the professional services industry is looking to hire an Office Assistant/Co-ordinator for a 12 month contract to run their front of house at their offices in Godalming. This is a hands-on, high-visibility position where you'll manage front-of-house reception alongside wider office and facilities support in a professional services environment. Due to the nature of the role this is a full time in office position. Key responsibilities include: First point of contact for clients and visitors Meeting room management Office supplies, post and workplace coordination Maintaining a professional, well-run office environment About you: You will have had experience in reception/office support/facilities Strong organisation and communication skills Proactive, detail-focused and confident working independently Good IT skills (Microsoft Office) In exchange you can expect variety, ownership, and the opportunity to deliver a great service to their customers.
Apr 24, 2026
Contractor
Our client, a highly reputable business in the professional services industry is looking to hire an Office Assistant/Co-ordinator for a 12 month contract to run their front of house at their offices in Godalming. This is a hands-on, high-visibility position where you'll manage front-of-house reception alongside wider office and facilities support in a professional services environment. Due to the nature of the role this is a full time in office position. Key responsibilities include: First point of contact for clients and visitors Meeting room management Office supplies, post and workplace coordination Maintaining a professional, well-run office environment About you: You will have had experience in reception/office support/facilities Strong organisation and communication skills Proactive, detail-focused and confident working independently Good IT skills (Microsoft Office) In exchange you can expect variety, ownership, and the opportunity to deliver a great service to their customers.
Assistant Facilities Manager Near Bury St Edmunds (Office based) 12-month fixed term contract (Immediate start) Full-time, Monday to Friday From £31,519 per annum Purpose of this role To assist in leading the facilities team, who are responsible for the maintenance of buildings, associated equipment and services on a day-to-day basis. This role will be a key liaison for site services and manage the external contractors and sub-contractors, applying health, safety, environmental and quality standards as required. Your key responsibilities are: Assist in overseeing the facilities team who are responsible for the maintenance of buildings and associated equipment and services Respond to, escalate, record, and complete planned and reactive maintenance tasks Be a key liaison for site services and manage the external contractors and sub-contractors, applying health, safety, environment and quality standards Complete and stay current with all required SHEQ training and risk reporting Be proactive in highlighting and driving preventive measures and controls Assist the Group Facilities Manager to plan and coordinate all premises-based works activities, identify process improvements, review environmental targets and recommend cost saving opportunities Arrange for regular maintenance of equipment and internal systems (e.g. heating system, fire & intruder alarms) Maintain an updated record of maintenance of equipment and internal system and document processes Assist the Group Facilities Manager with longer term/larger scale projects such as office moves/ relocations and or significant refurbishment works Visit other premises as and when required to monitor/ review ongoing facilities activities Covering main Head Office reception and reception duties when required Any other duties as required by the business Provide general administrative support Experience/Knowledge: Previous facilities maintenance experience or equivalent Experience completing site inductions, Method Statements, Risk Assessments Experience of leading a team and projects Abilities/Skills: Be adaptable to any situation in a calm and collected manner Strong understanding of Microsoft Office & Excel Desirable: Basic health and safety knowledge PowerPoint
Apr 23, 2026
Full time
Assistant Facilities Manager Near Bury St Edmunds (Office based) 12-month fixed term contract (Immediate start) Full-time, Monday to Friday From £31,519 per annum Purpose of this role To assist in leading the facilities team, who are responsible for the maintenance of buildings, associated equipment and services on a day-to-day basis. This role will be a key liaison for site services and manage the external contractors and sub-contractors, applying health, safety, environmental and quality standards as required. Your key responsibilities are: Assist in overseeing the facilities team who are responsible for the maintenance of buildings and associated equipment and services Respond to, escalate, record, and complete planned and reactive maintenance tasks Be a key liaison for site services and manage the external contractors and sub-contractors, applying health, safety, environment and quality standards Complete and stay current with all required SHEQ training and risk reporting Be proactive in highlighting and driving preventive measures and controls Assist the Group Facilities Manager to plan and coordinate all premises-based works activities, identify process improvements, review environmental targets and recommend cost saving opportunities Arrange for regular maintenance of equipment and internal systems (e.g. heating system, fire & intruder alarms) Maintain an updated record of maintenance of equipment and internal system and document processes Assist the Group Facilities Manager with longer term/larger scale projects such as office moves/ relocations and or significant refurbishment works Visit other premises as and when required to monitor/ review ongoing facilities activities Covering main Head Office reception and reception duties when required Any other duties as required by the business Provide general administrative support Experience/Knowledge: Previous facilities maintenance experience or equivalent Experience completing site inductions, Method Statements, Risk Assessments Experience of leading a team and projects Abilities/Skills: Be adaptable to any situation in a calm and collected manner Strong understanding of Microsoft Office & Excel Desirable: Basic health and safety knowledge PowerPoint
Trainee Laboratory and Administration Assistant / NHS Pathway Coordinator Join our team at Cellular Pathology Services, a leading provider of diagnostic and digital pathology solutions. This is a fantastic opportunity for a motivated individual looking to begin or develop a rewarding career in healthcare science, combining administration and hands-on laboratory support. 2 POSITIONS AVAILABLE NO EXPERIENCE REQUIRED FULL TRAINING PROVIDED This is an entry level position with significant opportunity for progression and growth. Ideally you will be a Biomedical Scientist undergraduate. We also welcome applications from those just starting their career in administration and will also strongly consider biomedical science graduates with the right attitude and aptitude. If you ve also worked in the following roles, we d also like to hear from you: Laboratory Assistant, Pathology Administrator, Medical Laboratory Assistant, Healthcare Support Administrator, Specimen Reception Assistant, Healthcare Administrator The site is not accessible by public transport, so having your own transport is essential. SALARY: £25,700 per annum + Benefits (see below) LOCATION: Watford, Hertfordshire JOB TYPE: Full-Time, Permanent WORKING HOURS: 37.5 hours per week, operating on a shift pattern between 07:00 and 19:00 JOB OVERVIEW At Cellular Pathology Services, we have an exciting opportunity for a Trainee Laboratory and Administration Assistant / NHS Pathway Coordinator (officially known as a Junior NHS Pathway Coordinator) to join our dedicated team based in Watford. As a Trainee Laboratory and Administration Assistant / NHS Pathway Coordinator you will support both the administrative and laboratory functions of our digital pathology department, helping to ensure the efficient and accurate processing of patient samples. This Trainee Laboratory and Administration Assistant / NHS Pathway Coordinator position is ideal for someone with strong organisational skills, a proactive attitude and a genuine interest in healthcare science and digital diagnostics. ABOUT US Cellular Pathology Services is an independent diagnostic pathology provider, working in partnership with the NHS and private healthcare organisations to deliver high-quality histopathology and digital diagnostic services. We pride ourselves on innovation, precision and patient-centred care. Our purpose-built facilities in Watford are equipped with state-of-the-art digital scanning technology and advanced laboratory systems, supporting clinicians and pathologists across the UK. As part of our team, you ll be joining a forward-thinking organisation that values learning, collaboration and continuous improvement. We invest in our people, promote from within, and foster a culture where every contribution helps improve patient outcomes. WHY JOIN Fast-Track Career Growth: No previous experience is required full training is provided to help you succeed and develop your career in healthcare science. Impactful Work: You will play a vital role in supporting our biomedical and pathology teams, ensuring timely and accurate patient diagnoses. Learning Opportunities: Enjoy a varied role combining administrative duties with hands-on laboratory experience in a cutting-edge digital environment. Supportive Team Culture: Work alongside friendly, professional colleagues in a collaborative, positive and inclusive workplace. Competitive Package: Receive a competitive starting salary, plus excellent benefits, health cover and access to ongoing training and progression opportunities. DUTIES Your duties as the Trainee Laboratory and Administration Assistant / NHS Pathway Coordinator include: Administrative Support: Performing data entry, filing and document management to maintain accurate laboratory records Sample Management: Receiving, logging and packaging patient specimens safely and in line with standard operating procedures Digital Pathology: Supporting the scanning and reviewing of digital images to ensure clarity and diagnostic quality Quality Assurance: Following all laboratory policies to maintain compliance and uphold service standards Team Assistance: Collaborating with pathologists and biomedical scientists to ensure workflow efficiency Database Management: Updating patient and case information using laboratory computer systems Health & Safety: Maintaining a clean, safe and organised work environment and following all safety protocols Professional Development: Engaging in ongoing training and supporting continuous improvement initiatives CANDIDATE REQUIREMENTS ESSENTIAL Enthusiasm to build a career within healthcare science or digital pathology Excellent attention to detail and accuracy in data entry Confident using Microsoft Office, especially Word and Excel Strong communication and interpersonal skills Ability to handle confidential information with discretion Organised, adaptable and able to prioritise tasks effectively Full UK driving licence and access to own transport Eligibility to work in the UK DESIRABLE Biomedical Scientist undergraduate ideal Previous experience in an administrative or healthcare support role Knowledge of laboratory computer systems or databases Audio typing or transcription experience Familiarity with specimen reception or clinical laboratory processes BENEFITS Competitive salary of £25,700 per annum Health insurance and pension plan Annual performance bonus Ongoing training and professional development Supportive and collaborative team culture This role requires a DBS check NO AGENCIES PLEASE HOW TO APPLY To be considered for this job vacancy, please submit your CV to our Recruitment Team who will review your details. JOB REF: AWDO-P14581 This job is being advertised by AWD online on behalf of Cellular Pathology Services AWD-IN-SPJ
Apr 23, 2026
Full time
Trainee Laboratory and Administration Assistant / NHS Pathway Coordinator Join our team at Cellular Pathology Services, a leading provider of diagnostic and digital pathology solutions. This is a fantastic opportunity for a motivated individual looking to begin or develop a rewarding career in healthcare science, combining administration and hands-on laboratory support. 2 POSITIONS AVAILABLE NO EXPERIENCE REQUIRED FULL TRAINING PROVIDED This is an entry level position with significant opportunity for progression and growth. Ideally you will be a Biomedical Scientist undergraduate. We also welcome applications from those just starting their career in administration and will also strongly consider biomedical science graduates with the right attitude and aptitude. If you ve also worked in the following roles, we d also like to hear from you: Laboratory Assistant, Pathology Administrator, Medical Laboratory Assistant, Healthcare Support Administrator, Specimen Reception Assistant, Healthcare Administrator The site is not accessible by public transport, so having your own transport is essential. SALARY: £25,700 per annum + Benefits (see below) LOCATION: Watford, Hertfordshire JOB TYPE: Full-Time, Permanent WORKING HOURS: 37.5 hours per week, operating on a shift pattern between 07:00 and 19:00 JOB OVERVIEW At Cellular Pathology Services, we have an exciting opportunity for a Trainee Laboratory and Administration Assistant / NHS Pathway Coordinator (officially known as a Junior NHS Pathway Coordinator) to join our dedicated team based in Watford. As a Trainee Laboratory and Administration Assistant / NHS Pathway Coordinator you will support both the administrative and laboratory functions of our digital pathology department, helping to ensure the efficient and accurate processing of patient samples. This Trainee Laboratory and Administration Assistant / NHS Pathway Coordinator position is ideal for someone with strong organisational skills, a proactive attitude and a genuine interest in healthcare science and digital diagnostics. ABOUT US Cellular Pathology Services is an independent diagnostic pathology provider, working in partnership with the NHS and private healthcare organisations to deliver high-quality histopathology and digital diagnostic services. We pride ourselves on innovation, precision and patient-centred care. Our purpose-built facilities in Watford are equipped with state-of-the-art digital scanning technology and advanced laboratory systems, supporting clinicians and pathologists across the UK. As part of our team, you ll be joining a forward-thinking organisation that values learning, collaboration and continuous improvement. We invest in our people, promote from within, and foster a culture where every contribution helps improve patient outcomes. WHY JOIN Fast-Track Career Growth: No previous experience is required full training is provided to help you succeed and develop your career in healthcare science. Impactful Work: You will play a vital role in supporting our biomedical and pathology teams, ensuring timely and accurate patient diagnoses. Learning Opportunities: Enjoy a varied role combining administrative duties with hands-on laboratory experience in a cutting-edge digital environment. Supportive Team Culture: Work alongside friendly, professional colleagues in a collaborative, positive and inclusive workplace. Competitive Package: Receive a competitive starting salary, plus excellent benefits, health cover and access to ongoing training and progression opportunities. DUTIES Your duties as the Trainee Laboratory and Administration Assistant / NHS Pathway Coordinator include: Administrative Support: Performing data entry, filing and document management to maintain accurate laboratory records Sample Management: Receiving, logging and packaging patient specimens safely and in line with standard operating procedures Digital Pathology: Supporting the scanning and reviewing of digital images to ensure clarity and diagnostic quality Quality Assurance: Following all laboratory policies to maintain compliance and uphold service standards Team Assistance: Collaborating with pathologists and biomedical scientists to ensure workflow efficiency Database Management: Updating patient and case information using laboratory computer systems Health & Safety: Maintaining a clean, safe and organised work environment and following all safety protocols Professional Development: Engaging in ongoing training and supporting continuous improvement initiatives CANDIDATE REQUIREMENTS ESSENTIAL Enthusiasm to build a career within healthcare science or digital pathology Excellent attention to detail and accuracy in data entry Confident using Microsoft Office, especially Word and Excel Strong communication and interpersonal skills Ability to handle confidential information with discretion Organised, adaptable and able to prioritise tasks effectively Full UK driving licence and access to own transport Eligibility to work in the UK DESIRABLE Biomedical Scientist undergraduate ideal Previous experience in an administrative or healthcare support role Knowledge of laboratory computer systems or databases Audio typing or transcription experience Familiarity with specimen reception or clinical laboratory processes BENEFITS Competitive salary of £25,700 per annum Health insurance and pension plan Annual performance bonus Ongoing training and professional development Supportive and collaborative team culture This role requires a DBS check NO AGENCIES PLEASE HOW TO APPLY To be considered for this job vacancy, please submit your CV to our Recruitment Team who will review your details. JOB REF: AWDO-P14581 This job is being advertised by AWD online on behalf of Cellular Pathology Services AWD-IN-SPJ
The Role - Accounts/Business Support Administrator Location - Glasgow City Centre Salary - 28-30k (depending on experience) Hours - 9am to 5.30pm Monday to Friday Office Angels are delighted to be working with one of our long-standing clients to support the growth of their business support team. This is a fantastic opportunity for someone looking to take the next step in their finance/business support career, or for an experienced administrator keen to develop their skills within a finance-focused role. Our client works within a project management environment within the construction sector; supporting clients deliver new buildings and refurbishment projects with a clear focus on value for money and sustainability. The small collaborative team, work in a busy and fast paced environment working together to overcome challenges and plan strategically. Your role would be embedded within the business support function and will deliver a business-critical service. What's in it for you? Income Protection Insurance Death in Service Benefit Workplace Pension Scheme Join a small, dedicated team of friendly professionals Work in a modern office in the heart of Glasgow City Centre Key Responsibilities: Managing Purchase and Sales Ledger Processing invoices Creating quotes and purchase orders Credit control Weekly payment runs Resolving queries Supporting month-end and year-end financial activities Providing audit support Credit card reconciliations As part of a small team, you'll also assist with general administrative tasks, including: Liaising with clients and external suppliers regarding marketing and events Occasional reception cover To support with communication and marketing tasks - including updating social media platforms Deputise and assist with PA support to management Assist with facilities/H&S and environmental duties Supporting the Quality Management System (e.g., maintaining the document register and updating templates) What We're Looking For: Experience with Xero or comparable finance software (desirable) A professional and positive attitude Excellent interpersonal and communication skills Self-motivated and reliable, with the ability to work independently Highly organised with strong multitasking skills Great attention to detail and commitment to accuracy A team player focused on delivering outstanding customer service Eagerness to learn and grow within finance How to Apply: If you have the experience and qualities we're looking for, we'd love to hear from you! Please submit your CV to apply. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Oct 07, 2025
Full time
The Role - Accounts/Business Support Administrator Location - Glasgow City Centre Salary - 28-30k (depending on experience) Hours - 9am to 5.30pm Monday to Friday Office Angels are delighted to be working with one of our long-standing clients to support the growth of their business support team. This is a fantastic opportunity for someone looking to take the next step in their finance/business support career, or for an experienced administrator keen to develop their skills within a finance-focused role. Our client works within a project management environment within the construction sector; supporting clients deliver new buildings and refurbishment projects with a clear focus on value for money and sustainability. The small collaborative team, work in a busy and fast paced environment working together to overcome challenges and plan strategically. Your role would be embedded within the business support function and will deliver a business-critical service. What's in it for you? Income Protection Insurance Death in Service Benefit Workplace Pension Scheme Join a small, dedicated team of friendly professionals Work in a modern office in the heart of Glasgow City Centre Key Responsibilities: Managing Purchase and Sales Ledger Processing invoices Creating quotes and purchase orders Credit control Weekly payment runs Resolving queries Supporting month-end and year-end financial activities Providing audit support Credit card reconciliations As part of a small team, you'll also assist with general administrative tasks, including: Liaising with clients and external suppliers regarding marketing and events Occasional reception cover To support with communication and marketing tasks - including updating social media platforms Deputise and assist with PA support to management Assist with facilities/H&S and environmental duties Supporting the Quality Management System (e.g., maintaining the document register and updating templates) What We're Looking For: Experience with Xero or comparable finance software (desirable) A professional and positive attitude Excellent interpersonal and communication skills Self-motivated and reliable, with the ability to work independently Highly organised with strong multitasking skills Great attention to detail and commitment to accuracy A team player focused on delivering outstanding customer service Eagerness to learn and grow within finance How to Apply: If you have the experience and qualities we're looking for, we'd love to hear from you! Please submit your CV to apply. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
