The Philharmonia is seeking a confident, bright and well-organised Co-ordinator to support the CEO and wider Executive Team in their role as leaders, by supporting with research, artistic planning co-ordination, external and internal stakeholder and project liaison as well as diary management. Ready to fast track your career in concerts or general management for an orchestra? This role will suit an ambitious music or arts administrator, who is both knowledgeable and passionate about orchestral music. This is a phenomenal opportunity for a proactive and highly self-motivated individual to gain insight into all aspects of senior orchestral management. You will be able to evidence skills at problem solving, project work and relationship management and must show discretion and tact when dealing with matters of a confidential nature. You must have excellent verbal and written communication skills and good technical music knowledge. Working in a fast-paced, busy environment, the Co-ordinator will have the ability to think outside the box and provide effective solutions to everyday operational challenges swiftly and calmly. The role is based full-time at our Bankside Office in London, with regular attendance at concerts, board and committee meetings and donor events, which often occur outside office hours. Key Responsibilities Acting as first point of contact for the Executive Office, ensuring it functions smoothly and efficiently by liaising and coordinating with other members of the Executive, the Board and external stakeholders Managing the CEO s diary, scheduling appointments and arranging travel itineraries; making bookings, arranging payments, maintaining simple budgetary and expenses records Handling calls and correspondence, preparing briefing documents and presentations, managing annual cycle of concert invitations Supporting the artistic planning function with research and project work on repertoire and artists Managing the repertoire clash-checking process, including accurate and up-to-date record-keeping and season co-ordination with Southbank Centre Supporting the CEO and Board Secretary by ensuring that day-to-day governance arrangements are working effectively; providing administrative support to the Board and other Committees including drafting and checking agendas, collating and circulating papers, professional minute-taking, pursuing of agreed actions, booking and setting up meeting spaces Leading on specific projects or initiatives for the Executive, under the direction of the CEO Looking after day-to-day building/office operations as part of a team Handling a range of conflicting priorities and ensuring the CEO s office maintains an open and outward-facing approach, while dealing with all matters in a confidential and timely manner, being trusted implicitly with sensitive information Skills and Qualifications Graduate level with 2 years professional work experience A background in the arts is desirable, either having studied arts administration/music/ management or with relevant comparable experience working in an arts organisation Experience carrying out programme, artist and music industry research Confidence in report writing and presenting is essential, with excellent MS Office skills Good knowledge of artists, orchestral repertoire and the classical music business Strong admin talents this role is admin heavy Highly organised and process-driven Meticulous attention to detail Proactive and solutions-oriented approach, demonstrating a high degree of self-motivation Excellent communication and relationship building skills Flexible attitude and enjoys working in a demanding and ever-changing environment Strong work ethic including time management and ability to work to deadlines Demonstrates absolute discretion when handling confidential or commercially sensitive information
Apr 25, 2026
Full time
The Philharmonia is seeking a confident, bright and well-organised Co-ordinator to support the CEO and wider Executive Team in their role as leaders, by supporting with research, artistic planning co-ordination, external and internal stakeholder and project liaison as well as diary management. Ready to fast track your career in concerts or general management for an orchestra? This role will suit an ambitious music or arts administrator, who is both knowledgeable and passionate about orchestral music. This is a phenomenal opportunity for a proactive and highly self-motivated individual to gain insight into all aspects of senior orchestral management. You will be able to evidence skills at problem solving, project work and relationship management and must show discretion and tact when dealing with matters of a confidential nature. You must have excellent verbal and written communication skills and good technical music knowledge. Working in a fast-paced, busy environment, the Co-ordinator will have the ability to think outside the box and provide effective solutions to everyday operational challenges swiftly and calmly. The role is based full-time at our Bankside Office in London, with regular attendance at concerts, board and committee meetings and donor events, which often occur outside office hours. Key Responsibilities Acting as first point of contact for the Executive Office, ensuring it functions smoothly and efficiently by liaising and coordinating with other members of the Executive, the Board and external stakeholders Managing the CEO s diary, scheduling appointments and arranging travel itineraries; making bookings, arranging payments, maintaining simple budgetary and expenses records Handling calls and correspondence, preparing briefing documents and presentations, managing annual cycle of concert invitations Supporting the artistic planning function with research and project work on repertoire and artists Managing the repertoire clash-checking process, including accurate and up-to-date record-keeping and season co-ordination with Southbank Centre Supporting the CEO and Board Secretary by ensuring that day-to-day governance arrangements are working effectively; providing administrative support to the Board and other Committees including drafting and checking agendas, collating and circulating papers, professional minute-taking, pursuing of agreed actions, booking and setting up meeting spaces Leading on specific projects or initiatives for the Executive, under the direction of the CEO Looking after day-to-day building/office operations as part of a team Handling a range of conflicting priorities and ensuring the CEO s office maintains an open and outward-facing approach, while dealing with all matters in a confidential and timely manner, being trusted implicitly with sensitive information Skills and Qualifications Graduate level with 2 years professional work experience A background in the arts is desirable, either having studied arts administration/music/ management or with relevant comparable experience working in an arts organisation Experience carrying out programme, artist and music industry research Confidence in report writing and presenting is essential, with excellent MS Office skills Good knowledge of artists, orchestral repertoire and the classical music business Strong admin talents this role is admin heavy Highly organised and process-driven Meticulous attention to detail Proactive and solutions-oriented approach, demonstrating a high degree of self-motivation Excellent communication and relationship building skills Flexible attitude and enjoys working in a demanding and ever-changing environment Strong work ethic including time management and ability to work to deadlines Demonstrates absolute discretion when handling confidential or commercially sensitive information
Our client is a full serviced law firm which is growing fast. They are looking to recruit an experienced Legal Secretary to join their Dispute Resolution department in Basingstoke. Duties included: Providing full secretarial support including using a digital dictation system to produce correspondence and other documentation related to Dispute Resolution matters. Assisting with client telephone queries and managing email correspondence. Arranging meeting room bookings/travel arrangements. Assisting with file opening and closing. Preparing invoices and completion statements. Ordering property searches filling in SDLT returns and submitting Land Registry applications. Supporting the Fee Earners with business development. The successful candidate will: Have at least 2 years legal secretarial experience is essential within Dispute Resolution. IT literate and experience audio typing. Experience in MS Word, Excel and Outlook. Experience using case management systems What they offer: Monday Friday 9am 5:30pm. Salary depending on experience - £25,000 - £30,000 Company pension scheme. Day off for your birthday. Regular social events.
Apr 24, 2026
Full time
Our client is a full serviced law firm which is growing fast. They are looking to recruit an experienced Legal Secretary to join their Dispute Resolution department in Basingstoke. Duties included: Providing full secretarial support including using a digital dictation system to produce correspondence and other documentation related to Dispute Resolution matters. Assisting with client telephone queries and managing email correspondence. Arranging meeting room bookings/travel arrangements. Assisting with file opening and closing. Preparing invoices and completion statements. Ordering property searches filling in SDLT returns and submitting Land Registry applications. Supporting the Fee Earners with business development. The successful candidate will: Have at least 2 years legal secretarial experience is essential within Dispute Resolution. IT literate and experience audio typing. Experience in MS Word, Excel and Outlook. Experience using case management systems What they offer: Monday Friday 9am 5:30pm. Salary depending on experience - £25,000 - £30,000 Company pension scheme. Day off for your birthday. Regular social events.
Executive Assistant Leeds Permanent Salary- 32,000 Hybrid - 50% An exciting opportunity has arisen to join a well-established law firm in Leeds as an Executive Assistant , supporting a busy and high-performing legal team. This role is ideal for an experienced Secretary or PA ready to step up into an EA position, or for an established EA looking to join a firm known for its collaborative culture and 50% hybrid working . You will provide high-level support to multiple lawyers, working closely with senior stakeholders and internal teams. The role offers a varied workload across client service, business development, diary and inbox management, and billing-giving you real exposure and the opportunity to make a meaningful impact within a professional services environment. Key Responsibilities Proactive diary and inbox management Coordinating meetings, travel and events Supporting legal directory submissions and client communications Managing matter opening, compliance checks and client records Drafting correspondence and legal documents Preparing proformas and supporting billing processes Liaising with finance, counsel and internal support teams Prioritising workflow and delegating tasks where appropriate About You Experience in a professional services environment, ideally as a Secretary or PA Confident supporting multiple senior professionals Highly organised with excellent attention to detail Strong communicator with a proactive approach Able to manage competing priorities in a fast-paced setting Please click apply or email (url removed) Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
Apr 23, 2026
Full time
Executive Assistant Leeds Permanent Salary- 32,000 Hybrid - 50% An exciting opportunity has arisen to join a well-established law firm in Leeds as an Executive Assistant , supporting a busy and high-performing legal team. This role is ideal for an experienced Secretary or PA ready to step up into an EA position, or for an established EA looking to join a firm known for its collaborative culture and 50% hybrid working . You will provide high-level support to multiple lawyers, working closely with senior stakeholders and internal teams. The role offers a varied workload across client service, business development, diary and inbox management, and billing-giving you real exposure and the opportunity to make a meaningful impact within a professional services environment. Key Responsibilities Proactive diary and inbox management Coordinating meetings, travel and events Supporting legal directory submissions and client communications Managing matter opening, compliance checks and client records Drafting correspondence and legal documents Preparing proformas and supporting billing processes Liaising with finance, counsel and internal support teams Prioritising workflow and delegating tasks where appropriate About You Experience in a professional services environment, ideally as a Secretary or PA Confident supporting multiple senior professionals Highly organised with excellent attention to detail Strong communicator with a proactive approach Able to manage competing priorities in a fast-paced setting Please click apply or email (url removed) Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
Our client, a Learned Society, is seeking a Deputy Executive Secretary to support various activities run by their society. Deputy Executive Secretary Hours: Part-Time, 80% FTE Contract: Permanent Salary: £34,800 - £36,498 per annum, pro-rata for 30 hours per week, DOE Location: Central Cambridge office based. Some remote work may be possible. About the Employer Founded in 1819 as a private society to promote scientific enquiry. Their remit is to promote research in all branches of science and to encourage the communication of the results of scientific research. The Society holds extensive archive materials, which include its publications since 1819, society records, scientific books and personal papers. It continues its work as an independent, self-supporting, charitable and learned society through the publication of two world-leading scientific journals, an annual programme of public lectures and events and by supporting postgraduate students and early career researchers through grants, studentships and fellowships. A charity of global significance, they are proud of their strong and historically intrinsic links with the University of Cambridge. This society is governed by an elected Council of senior academics and currently includes over 2,000 members (known as 'Fellows'). To date, 51 Fellows and Honorary Fellows of the CPS have been awarded Nobel Prizes. Council members and staff work together to ensure the society remains a successful hub for the promotion of scientific research, discussion, and learning. The Role They are seeking an efficient professional with the experience, skills, responsibility and judgement required to support effective charity operation at a senior level. With advice and strategic guidance from the Executive Secretary, the role-holder will provide high-level support to facilitate various activities within the society's remit. The postholder will work in close collaboration with the Executive Secretary deputising for them when appropriate. The Executive Secretary takes overall responsibility for the administrative operation of the organisation and management of its staff, providing senior-level support to the President, the Treasurer, members of the Council and Editors of their two journals. Key responsibilities include, but are not limited to: managing the transition to and subsequent operation of the new online membership database; managing all membership matters (e.g. membership enquiries and introduction to new audiences) in a timely and consistent manner and with reference to the organisation's Bye-Laws; managing preparations for evening lectures and sharing responsibility for one-day meetings, as well as departmental and summer visits organised by the society (event promotion and advertising in collaboration with the Communications Officer, liaising with guest speakers, organising lecture dinners and event catering, contacting venues, organising travel and accommodation, monitoring event bookings and waiting lists etc); facilitating preparations for Council and Investment Committee meetings (preparing papers for consideration, following up where additional input is required, drafting agendas where necessary, providing cover for minute taking, assisting with follow-up actions etc); facilitating effective financial operations, including funding allocation rounds (collating papers for consideration, following up where additional input is required, liaising with decision panel members, communicating decisions to applicants and processing grants etc); assisting with the operational support of the organisation's two journals when required; providing cover for the Executive Secretary during their leave or when necessitated by their other work commitments; preparing and maintaining risk assessments for different types of operations as well as organising the required provision (e.g. PAT testing, engagement of first-aiders etc); organising belongings and materials, including during the forthcoming change of the organisation's office and storage arrangements. The Executive Secretary may also from time to time require the role-holder to perform other duties consistent with the scope of the post, including closer assistance with the society's financial accounts. Person specification They are looking for a well-organised, resourceful and flexible professional able to take initiative and work to deadlines. Ideally educated to a degree level, the role-holder will be expected to assimilate information quickly, identify priorities and take matters forward without close supervision. Strong attention to detail and proficiency in standard software packages as well as remote collaboration tools (MS Teams, Google Drive etc) are essential. The successful applicant will be a tactful and persuasive communicator with a positive and friendly manner, comfortable working both independently and as part of a team, with or without supervision. Administrative experience in higher education (in particular, the University of Cambridge), working with financial accounts and/or implementing online CRM databases would be advantageous. Terms of appointment Appointment will be made on a permanent basis, subject to satisfactory completion of a probationary period. An offer of appointment will be subject to the receipt of satisfactory references. The salary will be between £34,800 and £36,498 per annum (DOE), pro-rata'd for 80% FTE (30 hours). Full-time employees are entitled to annual paid leave of 36 days inclusive of public holidays. For new part-time employees, annual leave will be pro rata'd based on days worked. Hours of work are to be agreed with the successful applicant, ideally to include Mondays and Fridays and some evening work. It may be possible to consider flexible arrangements during school / University holidays. It is expected that the role-holder will be based in the organisation's office in central Cambridge, with an opportunity to work some hours remotely. Applicants are encouraged to state in their applications how they would like to work the hours. Closing date: Sunday, 10 May 2026 . The employer reserves the right to bring forward the closing date should sufficient suitable applications be received, or to extend the closing date if necessary. Interested? To find out more information, please click the apply button. You will be taken to a simple CHM Recruit form and redirected to complete your application for this position by following the instructions ( you may need to scroll down ). No agencies please.
Apr 23, 2026
Full time
Our client, a Learned Society, is seeking a Deputy Executive Secretary to support various activities run by their society. Deputy Executive Secretary Hours: Part-Time, 80% FTE Contract: Permanent Salary: £34,800 - £36,498 per annum, pro-rata for 30 hours per week, DOE Location: Central Cambridge office based. Some remote work may be possible. About the Employer Founded in 1819 as a private society to promote scientific enquiry. Their remit is to promote research in all branches of science and to encourage the communication of the results of scientific research. The Society holds extensive archive materials, which include its publications since 1819, society records, scientific books and personal papers. It continues its work as an independent, self-supporting, charitable and learned society through the publication of two world-leading scientific journals, an annual programme of public lectures and events and by supporting postgraduate students and early career researchers through grants, studentships and fellowships. A charity of global significance, they are proud of their strong and historically intrinsic links with the University of Cambridge. This society is governed by an elected Council of senior academics and currently includes over 2,000 members (known as 'Fellows'). To date, 51 Fellows and Honorary Fellows of the CPS have been awarded Nobel Prizes. Council members and staff work together to ensure the society remains a successful hub for the promotion of scientific research, discussion, and learning. The Role They are seeking an efficient professional with the experience, skills, responsibility and judgement required to support effective charity operation at a senior level. With advice and strategic guidance from the Executive Secretary, the role-holder will provide high-level support to facilitate various activities within the society's remit. The postholder will work in close collaboration with the Executive Secretary deputising for them when appropriate. The Executive Secretary takes overall responsibility for the administrative operation of the organisation and management of its staff, providing senior-level support to the President, the Treasurer, members of the Council and Editors of their two journals. Key responsibilities include, but are not limited to: managing the transition to and subsequent operation of the new online membership database; managing all membership matters (e.g. membership enquiries and introduction to new audiences) in a timely and consistent manner and with reference to the organisation's Bye-Laws; managing preparations for evening lectures and sharing responsibility for one-day meetings, as well as departmental and summer visits organised by the society (event promotion and advertising in collaboration with the Communications Officer, liaising with guest speakers, organising lecture dinners and event catering, contacting venues, organising travel and accommodation, monitoring event bookings and waiting lists etc); facilitating preparations for Council and Investment Committee meetings (preparing papers for consideration, following up where additional input is required, drafting agendas where necessary, providing cover for minute taking, assisting with follow-up actions etc); facilitating effective financial operations, including funding allocation rounds (collating papers for consideration, following up where additional input is required, liaising with decision panel members, communicating decisions to applicants and processing grants etc); assisting with the operational support of the organisation's two journals when required; providing cover for the Executive Secretary during their leave or when necessitated by their other work commitments; preparing and maintaining risk assessments for different types of operations as well as organising the required provision (e.g. PAT testing, engagement of first-aiders etc); organising belongings and materials, including during the forthcoming change of the organisation's office and storage arrangements. The Executive Secretary may also from time to time require the role-holder to perform other duties consistent with the scope of the post, including closer assistance with the society's financial accounts. Person specification They are looking for a well-organised, resourceful and flexible professional able to take initiative and work to deadlines. Ideally educated to a degree level, the role-holder will be expected to assimilate information quickly, identify priorities and take matters forward without close supervision. Strong attention to detail and proficiency in standard software packages as well as remote collaboration tools (MS Teams, Google Drive etc) are essential. The successful applicant will be a tactful and persuasive communicator with a positive and friendly manner, comfortable working both independently and as part of a team, with or without supervision. Administrative experience in higher education (in particular, the University of Cambridge), working with financial accounts and/or implementing online CRM databases would be advantageous. Terms of appointment Appointment will be made on a permanent basis, subject to satisfactory completion of a probationary period. An offer of appointment will be subject to the receipt of satisfactory references. The salary will be between £34,800 and £36,498 per annum (DOE), pro-rata'd for 80% FTE (30 hours). Full-time employees are entitled to annual paid leave of 36 days inclusive of public holidays. For new part-time employees, annual leave will be pro rata'd based on days worked. Hours of work are to be agreed with the successful applicant, ideally to include Mondays and Fridays and some evening work. It may be possible to consider flexible arrangements during school / University holidays. It is expected that the role-holder will be based in the organisation's office in central Cambridge, with an opportunity to work some hours remotely. Applicants are encouraged to state in their applications how they would like to work the hours. Closing date: Sunday, 10 May 2026 . The employer reserves the right to bring forward the closing date should sufficient suitable applications be received, or to extend the closing date if necessary. Interested? To find out more information, please click the apply button. You will be taken to a simple CHM Recruit form and redirected to complete your application for this position by following the instructions ( you may need to scroll down ). No agencies please.
Personal Assistant (PA) Cheltenham Salary: £33,000 Location: Cheltenham Benefits Lifestyle & Family Focus Enhanced maternity, paternity, adoption and family-friendly policies House move leave Employee discount scheme Rewards & Recognition Bonus scheme Long service awards Employee recognition programme Private medical insurance About the Role We are seeking a highly organised and professional Personal Assistant (PA) to join a busy and collaborative team in Cheltenham. This is an excellent opportunity for an experienced PA who enjoys working in a fast-paced, professional environment and providing high-level support to senior stakeholders. You will play a key role in ensuring the smooth running of daily operations, managing schedules, coordinating meetings, and providing confidential administrative support. Key Responsibilities Provide proactive PA support to senior managers and teams Manage complex diaries, meetings, and travel arrangements Prepare documents, reports, and presentations Handle confidential correspondence and communications Liaise with internal teams and external contacts Organise events, meetings, and schedules Ensure deadlines and priorities are effectively managed About You Previous experience in a Personal Assistant or Executive Assistant role Strong organisational and diary management skills Excellent communication and interpersonal abilities High attention to detail and professionalism Ability to manage multiple priorities in a fast-paced environment Proficient in Microsoft Office This is a fantastic opportunity for an experienced PA to join a professional organisation offering excellent benefits, career development, and a supportive working environment in Cheltenham. Please send your CV in confidence to (url removed) COM1
Apr 23, 2026
Full time
Personal Assistant (PA) Cheltenham Salary: £33,000 Location: Cheltenham Benefits Lifestyle & Family Focus Enhanced maternity, paternity, adoption and family-friendly policies House move leave Employee discount scheme Rewards & Recognition Bonus scheme Long service awards Employee recognition programme Private medical insurance About the Role We are seeking a highly organised and professional Personal Assistant (PA) to join a busy and collaborative team in Cheltenham. This is an excellent opportunity for an experienced PA who enjoys working in a fast-paced, professional environment and providing high-level support to senior stakeholders. You will play a key role in ensuring the smooth running of daily operations, managing schedules, coordinating meetings, and providing confidential administrative support. Key Responsibilities Provide proactive PA support to senior managers and teams Manage complex diaries, meetings, and travel arrangements Prepare documents, reports, and presentations Handle confidential correspondence and communications Liaise with internal teams and external contacts Organise events, meetings, and schedules Ensure deadlines and priorities are effectively managed About You Previous experience in a Personal Assistant or Executive Assistant role Strong organisational and diary management skills Excellent communication and interpersonal abilities High attention to detail and professionalism Ability to manage multiple priorities in a fast-paced environment Proficient in Microsoft Office This is a fantastic opportunity for an experienced PA to join a professional organisation offering excellent benefits, career development, and a supportive working environment in Cheltenham. Please send your CV in confidence to (url removed) COM1
Are you an experienced administrator seeking a rewarding temporary role where you can make a meaningful impact? As a Temporary Director s Office Secretary, you will provide essential clerical and reception support to a distinguished organisation, ensuring smooth daily operations and outstanding service delivery. This is a fantastic opportunity to develop your skills while working in an inspiring environment. Please note, this is a temporary position paid on a weekly PAYE basis and will require an immediate start, notice periods cannot be accommodated. Temporary Director s Office Secretary Responsibilities This position will involve, but will not be limited to: Managing the Director s busy schedule and organising meetings to optimise their time and priorities. Serving as the first point of contact for visitors and callers, professionally representing the organisation. Preparing and formatting correspondence, reports, and presentations to a high standard. Handling sensitive information with discretion and maintaining confidentiality at all times. Coordinating travel arrangements and accommodation for high-profile events or international stakeholders. Supporting administrative tasks such as filing, data entry, and maintaining databases. Liaising with internal teams and external stakeholders to facilitate effective communication. Temporary Director s Office Secretary Rewards Competitive hourly rate of £16 plus holiday pay. Work in a stunning, purpose-built setting amongst landscaped gardens. Opportunity to work with a prestigious and internationally-connected organisation. Supportive and friendly team environment. Immediate start with the chance to build experience in a high-profile role. The Company Our client is a distinguished academic institution known for its beautiful, purpose-built premises and international network. The organisation values diversity, excellence, and long-term growth. They strive to create a welcoming atmosphere that encourages collaboration and professional development. Temporary Director s Office Secretary Experience Essentials Proven experience in administration and reception roles. Excellent written and verbal communication skills. Strong organisational skills with the ability to anticipate needs. Methodical with meticulous attention to detail. Able to liaise professionally with high-profile international stakeholders. Discretion and confidence in handling confidential information. Positive attitude and calm under pressure. Ability to work both independently and as part of a team. Advanced skills in Microsoft Office suite and database management. Location This is a fully office-based role. The organisation is easily accessible via public transport, with on-site parking available. The environment provides a professional yet welcoming atmosphere, perfect for dedicated administrative professionals. Action If you would like to find out more about this excellent opportunity, then please apply online today! We will review and respond to all applications. Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on LinkedIn.
Apr 23, 2026
Seasonal
Are you an experienced administrator seeking a rewarding temporary role where you can make a meaningful impact? As a Temporary Director s Office Secretary, you will provide essential clerical and reception support to a distinguished organisation, ensuring smooth daily operations and outstanding service delivery. This is a fantastic opportunity to develop your skills while working in an inspiring environment. Please note, this is a temporary position paid on a weekly PAYE basis and will require an immediate start, notice periods cannot be accommodated. Temporary Director s Office Secretary Responsibilities This position will involve, but will not be limited to: Managing the Director s busy schedule and organising meetings to optimise their time and priorities. Serving as the first point of contact for visitors and callers, professionally representing the organisation. Preparing and formatting correspondence, reports, and presentations to a high standard. Handling sensitive information with discretion and maintaining confidentiality at all times. Coordinating travel arrangements and accommodation for high-profile events or international stakeholders. Supporting administrative tasks such as filing, data entry, and maintaining databases. Liaising with internal teams and external stakeholders to facilitate effective communication. Temporary Director s Office Secretary Rewards Competitive hourly rate of £16 plus holiday pay. Work in a stunning, purpose-built setting amongst landscaped gardens. Opportunity to work with a prestigious and internationally-connected organisation. Supportive and friendly team environment. Immediate start with the chance to build experience in a high-profile role. The Company Our client is a distinguished academic institution known for its beautiful, purpose-built premises and international network. The organisation values diversity, excellence, and long-term growth. They strive to create a welcoming atmosphere that encourages collaboration and professional development. Temporary Director s Office Secretary Experience Essentials Proven experience in administration and reception roles. Excellent written and verbal communication skills. Strong organisational skills with the ability to anticipate needs. Methodical with meticulous attention to detail. Able to liaise professionally with high-profile international stakeholders. Discretion and confidence in handling confidential information. Positive attitude and calm under pressure. Ability to work both independently and as part of a team. Advanced skills in Microsoft Office suite and database management. Location This is a fully office-based role. The organisation is easily accessible via public transport, with on-site parking available. The environment provides a professional yet welcoming atmosphere, perfect for dedicated administrative professionals. Action If you would like to find out more about this excellent opportunity, then please apply online today! We will review and respond to all applications. Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on LinkedIn.
Job Title: Board Administrator and CEO Office Support Location: London Salary : £16,200 - £18,000 per annum (FTE is £27,000 - £30,000 per annum) based upon experience plus discretionary bonus and comprehensive benefits Job Type: Part Time, Permanent Role Overview: We are seeking an experienced administrator with secretarial skills to act as the administrator for techUK's member Boards. The successful candidate will have strong secretarial and administrative skills, familiarity with senior relationship management, proficiency in MS Office, record keeping, good document drafting and communication skills. Key Responsibilities: Tasks required in the board administrator role: Organise Main Board and Membership, Finance & Performance (MF&P) Board meetings (four each per year), including arranging one lunch and one dinner annually Take minutes for all Board and MF&P meetings, review minutes with the techUK CEO and CFO, and then with the Chairs of respective meetings Prepare scripts for Board Chairs and send to them in advance of meetings Send out board papers, ensuring timely distribution by coordinating and following up with Senior Leadership Team (SLT) members Liaise with the SLT to draft agendas for board meetings Monitor the Company Secretary inbox and respond appropriately to any incoming emails Send nomination forms out for selected directors when requested Arrange Remuneration Committee meeting annually, including distribution of papers Organise Nomination Committee meeting twice a year, ensuring board papers are sent out in advance Liaise with marketing to ensure the website is kept up to date in terms of board members changes and ensuring biographies are current Coordinate with SME lead and marketing team to organise the timetable for the board elections, prepare the relevant forms, notify all successful candidates of the next steps in the process and inform unsuccessful candidates Obtain relevant information for new board members (headshot, bio, declaration of interest, personal details) ensure with Company Secretary they are registered with Companies House Annually obtain updated declarations of interest from each director Annually confirm with each director that there has been no change in home address for Companies House records Tasks required in the PA Support role: Support the CEO's PA in their tasks including; Managing CEO email accounts Handle incoming calls and postal correspondence for the executive office Coordinate and manage extensive travel arrangements for the CEO and as required by the Senior Leadership Team Process business expenses in line with company policies and guidelines Update and manage CRM database Arrange and provide support for business review meetings, team away days and internal/external events Coordinate internal and external meetings by reviewing schedules, identifying suitable times and communicating with external parties including government representatives to arrange meetings for the Senior Leadership Team Provide secretarial and administrative support to the rest of the Senior Management team as required The role reports to the CEO's PA for task management in the support role to the CEO office, and for professional and career management. The role additionally reports to the Company Secretary for Board administration guidance and task management. Skills, Knowledge and Expertise: Core Competencies Excellent organisation, prioritisation, and time management skills, with the ability to self-motivate Strong written and verbal communication skills High level of attention to detail, accuracy and confidentiality Flexible, adaptable, able to work on own initiative with can-do-attitude Able to work collaboratively and independently on own initiative Ability to manage multiple priorities and tight deadlines, exercising sound judgement A proactive and adaptable approach to work Essential Knowledge and Experience - Previous experience in EA/PA role supporting a CEO or similar - An understanding of board governance and regulatory compliance - Good working knowledge of Office 365 applications such as MS Word, Excel and PowerPoint, Teams, and confident using digital systems, data, and documentation - Strong diary management and organisational skills - Experience in preparing board papers, minutes and agendas Desired Knowledge and Experience - Experience supporting C-suite executives and boards - Knowledge of company secretarial duties, statutory registers and Company House requirements Additional Information: This is a part-time role based out of techUK's London offices. This role is three days a week. This role profile is a guide to the work that is required but does not form part of any contract of employment and may change from time to time to reflect changing circumstances. The successful candidate must have permission to work in the UK prior to the commencement of employment. Please click APPLY to be redirected to our website to apply for this role. Candidates with experience of: Board Admin Assistant, Office Administrator, Administrator, Administration Clerk, Board Support Administrator, Business Support, Executive Assistant, EA to CEO, Personal Assistant, PA to CEO Business Administrator may also be considered.
Apr 22, 2026
Full time
Job Title: Board Administrator and CEO Office Support Location: London Salary : £16,200 - £18,000 per annum (FTE is £27,000 - £30,000 per annum) based upon experience plus discretionary bonus and comprehensive benefits Job Type: Part Time, Permanent Role Overview: We are seeking an experienced administrator with secretarial skills to act as the administrator for techUK's member Boards. The successful candidate will have strong secretarial and administrative skills, familiarity with senior relationship management, proficiency in MS Office, record keeping, good document drafting and communication skills. Key Responsibilities: Tasks required in the board administrator role: Organise Main Board and Membership, Finance & Performance (MF&P) Board meetings (four each per year), including arranging one lunch and one dinner annually Take minutes for all Board and MF&P meetings, review minutes with the techUK CEO and CFO, and then with the Chairs of respective meetings Prepare scripts for Board Chairs and send to them in advance of meetings Send out board papers, ensuring timely distribution by coordinating and following up with Senior Leadership Team (SLT) members Liaise with the SLT to draft agendas for board meetings Monitor the Company Secretary inbox and respond appropriately to any incoming emails Send nomination forms out for selected directors when requested Arrange Remuneration Committee meeting annually, including distribution of papers Organise Nomination Committee meeting twice a year, ensuring board papers are sent out in advance Liaise with marketing to ensure the website is kept up to date in terms of board members changes and ensuring biographies are current Coordinate with SME lead and marketing team to organise the timetable for the board elections, prepare the relevant forms, notify all successful candidates of the next steps in the process and inform unsuccessful candidates Obtain relevant information for new board members (headshot, bio, declaration of interest, personal details) ensure with Company Secretary they are registered with Companies House Annually obtain updated declarations of interest from each director Annually confirm with each director that there has been no change in home address for Companies House records Tasks required in the PA Support role: Support the CEO's PA in their tasks including; Managing CEO email accounts Handle incoming calls and postal correspondence for the executive office Coordinate and manage extensive travel arrangements for the CEO and as required by the Senior Leadership Team Process business expenses in line with company policies and guidelines Update and manage CRM database Arrange and provide support for business review meetings, team away days and internal/external events Coordinate internal and external meetings by reviewing schedules, identifying suitable times and communicating with external parties including government representatives to arrange meetings for the Senior Leadership Team Provide secretarial and administrative support to the rest of the Senior Management team as required The role reports to the CEO's PA for task management in the support role to the CEO office, and for professional and career management. The role additionally reports to the Company Secretary for Board administration guidance and task management. Skills, Knowledge and Expertise: Core Competencies Excellent organisation, prioritisation, and time management skills, with the ability to self-motivate Strong written and verbal communication skills High level of attention to detail, accuracy and confidentiality Flexible, adaptable, able to work on own initiative with can-do-attitude Able to work collaboratively and independently on own initiative Ability to manage multiple priorities and tight deadlines, exercising sound judgement A proactive and adaptable approach to work Essential Knowledge and Experience - Previous experience in EA/PA role supporting a CEO or similar - An understanding of board governance and regulatory compliance - Good working knowledge of Office 365 applications such as MS Word, Excel and PowerPoint, Teams, and confident using digital systems, data, and documentation - Strong diary management and organisational skills - Experience in preparing board papers, minutes and agendas Desired Knowledge and Experience - Experience supporting C-suite executives and boards - Knowledge of company secretarial duties, statutory registers and Company House requirements Additional Information: This is a part-time role based out of techUK's London offices. This role is three days a week. This role profile is a guide to the work that is required but does not form part of any contract of employment and may change from time to time to reflect changing circumstances. The successful candidate must have permission to work in the UK prior to the commencement of employment. Please click APPLY to be redirected to our website to apply for this role. Candidates with experience of: Board Admin Assistant, Office Administrator, Administrator, Administration Clerk, Board Support Administrator, Business Support, Executive Assistant, EA to CEO, Personal Assistant, PA to CEO Business Administrator may also be considered.
Legal PA/ EA 32-33,000 Manchester Hybrid - 50% This is an outstanding opportunity for an experienced Legal PA/EA to join a prestigious and global Law firm with beautiful offices in Manchester. They offer an excellent Flexible working pattern including 50% HYBRID working. Legal experience is not essential if you have worked in Professional Services as a PA or Secretary The role: Providing support at Fee Earner level Arranging inductions, assessments centres and events Organising Events and client entertainment Extensive and complex diary management Organising and attending events and conferences Travel and accommodation bookings Billing and finance administration File management Due diligence and conflict checking Delegate tasks to the document production team About you: Experienced PA ideally from Legal, Professional Services or Property Experience of billing is essential Diary management experience Excellent communication skills Please click apply today or call the office on (phone number removed) for more information about this fantastic opportunity! Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
Apr 21, 2026
Full time
Legal PA/ EA 32-33,000 Manchester Hybrid - 50% This is an outstanding opportunity for an experienced Legal PA/EA to join a prestigious and global Law firm with beautiful offices in Manchester. They offer an excellent Flexible working pattern including 50% HYBRID working. Legal experience is not essential if you have worked in Professional Services as a PA or Secretary The role: Providing support at Fee Earner level Arranging inductions, assessments centres and events Organising Events and client entertainment Extensive and complex diary management Organising and attending events and conferences Travel and accommodation bookings Billing and finance administration File management Due diligence and conflict checking Delegate tasks to the document production team About you: Experienced PA ideally from Legal, Professional Services or Property Experience of billing is essential Diary management experience Excellent communication skills Please click apply today or call the office on (phone number removed) for more information about this fantastic opportunity! Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
Methodist Chapel Aid Ltd (MCA) is a long established bank specialising in lending to churches and associated organisations across the UK. As we enter a period of planned growth in both lending and deposits, we are seeking a Chief Finance Officer who will also serve as Company Secretary and act as deputy to the Chief Executive. This is a rare opportunity to shape the financial strategy of a small, regulated financial institution with a strong mission-driven purpose. What the role offers You will hold SMF2 responsibility and lead MCA s financial strategy, ensure robust governance, and oversee the organisation s financial operations. As a key member of the leadership team, you will work closely with the Board and Chief Executive to support sustainable growth, maintain regulatory compliance, and strengthen our financial systems and controls. The role combines strategic influence with hands on responsibility - ideal for someone who thrives in a small, collaborative environment. Key responsibilities Operational Duties: Oversee the day-to-day financial operations of the Company, including financial processes, monthly and year-end accounts, staff supervision, Board reporting and support for key governance committees. Regulatory Compliance : Ensure the Company meets all PRA, FCA, HMRC and other regulatory requirements, including the preparation of regulatory returns and documentation. Financial Leadership: Provide strategic financial leadership including budgeting, forecasting, capital and liquidity planning, financial reporting, and assessment of loan applications. Company Secretary Duties : Support the Board in fulfilling its governance and statutory responsibilities, including maintaining statutory records and advising on governance best practice. Further details of the responsibilities and requirements of the role are set out in the Job Description and Personal Specification available with this advert. Essential experience and attributes Professionally qualified accountant (ACA, ACCA, CIMA or equivalent). Senior finance leadership experience, ideally within a regulated financial services environment. Experience preparing statutory accounts and managing external audits. Ability to operate effectively in a small organisation with hands on responsibilities. Experience advising Boards and supporting governance or Company Secretary functions. Strong analytical, financial modelling and problem solving skills. Excellent communication skills and the ability to explain complex financial matters clearly. Commitment to good governance. Adaptable, collaborative and comfortable balancing strategic and operational work. Desirable experience Background in banking, mutual organisations, church or charity finance. Strong understanding of PRA/FCA regulatory frameworks and prudential requirements. Knowledge of mission based or niche lending sectors, particularly lending to churches. Experience acting as deputy to a Chief Executive or contributing to strategic planning. Practical details Full time, based on site at our York office. Occasional travel for meetings, regulatory engagement or sector events. As part of a small team, flexibility and willingness to support colleagues across functions is essential. We are only able to consider applicants from those who are eligible to work in the UK without requiring sponsorship. Timeline Closing date: 1 May 2026 Interview date: 4 June 2026 (planned) in person, in York
Apr 21, 2026
Full time
Methodist Chapel Aid Ltd (MCA) is a long established bank specialising in lending to churches and associated organisations across the UK. As we enter a period of planned growth in both lending and deposits, we are seeking a Chief Finance Officer who will also serve as Company Secretary and act as deputy to the Chief Executive. This is a rare opportunity to shape the financial strategy of a small, regulated financial institution with a strong mission-driven purpose. What the role offers You will hold SMF2 responsibility and lead MCA s financial strategy, ensure robust governance, and oversee the organisation s financial operations. As a key member of the leadership team, you will work closely with the Board and Chief Executive to support sustainable growth, maintain regulatory compliance, and strengthen our financial systems and controls. The role combines strategic influence with hands on responsibility - ideal for someone who thrives in a small, collaborative environment. Key responsibilities Operational Duties: Oversee the day-to-day financial operations of the Company, including financial processes, monthly and year-end accounts, staff supervision, Board reporting and support for key governance committees. Regulatory Compliance : Ensure the Company meets all PRA, FCA, HMRC and other regulatory requirements, including the preparation of regulatory returns and documentation. Financial Leadership: Provide strategic financial leadership including budgeting, forecasting, capital and liquidity planning, financial reporting, and assessment of loan applications. Company Secretary Duties : Support the Board in fulfilling its governance and statutory responsibilities, including maintaining statutory records and advising on governance best practice. Further details of the responsibilities and requirements of the role are set out in the Job Description and Personal Specification available with this advert. Essential experience and attributes Professionally qualified accountant (ACA, ACCA, CIMA or equivalent). Senior finance leadership experience, ideally within a regulated financial services environment. Experience preparing statutory accounts and managing external audits. Ability to operate effectively in a small organisation with hands on responsibilities. Experience advising Boards and supporting governance or Company Secretary functions. Strong analytical, financial modelling and problem solving skills. Excellent communication skills and the ability to explain complex financial matters clearly. Commitment to good governance. Adaptable, collaborative and comfortable balancing strategic and operational work. Desirable experience Background in banking, mutual organisations, church or charity finance. Strong understanding of PRA/FCA regulatory frameworks and prudential requirements. Knowledge of mission based or niche lending sectors, particularly lending to churches. Experience acting as deputy to a Chief Executive or contributing to strategic planning. Practical details Full time, based on site at our York office. Occasional travel for meetings, regulatory engagement or sector events. As part of a small team, flexibility and willingness to support colleagues across functions is essential. We are only able to consider applicants from those who are eligible to work in the UK without requiring sponsorship. Timeline Closing date: 1 May 2026 Interview date: 4 June 2026 (planned) in person, in York
Travel Operations and Events Secretary: This is a unique role working for a Private Members Club taking the lead in booking travel arrangements at the best price and co-ordinating all documentation relating to the travel and events. Hybrid with their offices in central London. Paying up to 40K Travel Operations and Events Secretary, Responsibilities: Arrange domestic and international travel (flights, accommodations, ground transportation, visa, insurance) and prepare detailed travel itineraries Monitor travel and event budgets and negotiate rates with travel providers Provide meeting documentation templates and oversee the swift and efficient exchange of information so that paperwork is completed in accordance with deadlines Coordinate attendance lists, invitations and registrations. Maintain calendars and meeting schedules Handle travel changes, cancellations and emergency adjustments Travel Operations and Events Secretary, Skills Required: Previous experience of booking travel and accommodation with the ability to negotiate the best prices. Excellent IT skills and the experience of creating, managing and scheduling complex itineraries Ability to manage travel budgets and has strong relationship building skills and the ability to work with, and positively influence, key stakeholders. Extremely well organised, able to think on your feet and prioritise in order to meet deadlines. Additional Information: Paying 35-40K depending on experience Hybrid 3 days in the office based in Central London Working Mon - Fri Private medical cover Contributory pension scheme - Employer 6% Employee 4%. 28 days holiday including bank holidays. To apply for this Travel Operations and Events Secretary please either apply online, email your c.v to (url removed) or call Amy on (phone number removed) quoting Ref: AM60503
Apr 21, 2026
Full time
Travel Operations and Events Secretary: This is a unique role working for a Private Members Club taking the lead in booking travel arrangements at the best price and co-ordinating all documentation relating to the travel and events. Hybrid with their offices in central London. Paying up to 40K Travel Operations and Events Secretary, Responsibilities: Arrange domestic and international travel (flights, accommodations, ground transportation, visa, insurance) and prepare detailed travel itineraries Monitor travel and event budgets and negotiate rates with travel providers Provide meeting documentation templates and oversee the swift and efficient exchange of information so that paperwork is completed in accordance with deadlines Coordinate attendance lists, invitations and registrations. Maintain calendars and meeting schedules Handle travel changes, cancellations and emergency adjustments Travel Operations and Events Secretary, Skills Required: Previous experience of booking travel and accommodation with the ability to negotiate the best prices. Excellent IT skills and the experience of creating, managing and scheduling complex itineraries Ability to manage travel budgets and has strong relationship building skills and the ability to work with, and positively influence, key stakeholders. Extremely well organised, able to think on your feet and prioritise in order to meet deadlines. Additional Information: Paying 35-40K depending on experience Hybrid 3 days in the office based in Central London Working Mon - Fri Private medical cover Contributory pension scheme - Employer 6% Employee 4%. 28 days holiday including bank holidays. To apply for this Travel Operations and Events Secretary please either apply online, email your c.v to (url removed) or call Amy on (phone number removed) quoting Ref: AM60503
An award-winning global law firm, consistently recognised by The Legal 500 and Chambers, is seeking an experienced Legal PA to join its highly successful corporate team on a 12-month fixed term contract in their City of London office. The Opportunity The successful Legal PA will deliver proactive, high-quality secretarial and administrative support, and take ownership of key tasks. This role offers the chance to streamline day-to-day operations and get involved in process improvements, pro bono work, and D&I initiatives. Key Responsibilities Proactively manage busy diaries, inboxes, travel arrangements, and meeting schedules Coordinate client meetings and events, preparing agendas, materials, and presentations Act as first point of contact for internal and external communications Delegate tasks to dedicated support teams (billing, finance, document production) and monitor progress Manage client and matter opening, electronic filing, and compliance processes Draft and proofread correspondence, pitch materials, and other key documents This Legal PA opportunity is a full time, 12 Month fixed term contract role, working Monday - Friday, 9.30am - 5.30pm The Requirements Previous Legal PA or Legal Secretary experience in a law firm Experience supporting at Partner level Strong diary and inbox management skills, and experience coordinating complex schedules Advanced Microsoft Office skills (Outlook, Word, PowerPoint, Teams) Vacancy Highlights Competitive salary and comprehensive benefits package Hybrid working policy Modern, well-equipped offices Access to mentoring, professional development and international exposure To be considered for this Legal PA opportunity, please contact Birchrose Associates for a confidential discussion. Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
Oct 04, 2025
Contractor
An award-winning global law firm, consistently recognised by The Legal 500 and Chambers, is seeking an experienced Legal PA to join its highly successful corporate team on a 12-month fixed term contract in their City of London office. The Opportunity The successful Legal PA will deliver proactive, high-quality secretarial and administrative support, and take ownership of key tasks. This role offers the chance to streamline day-to-day operations and get involved in process improvements, pro bono work, and D&I initiatives. Key Responsibilities Proactively manage busy diaries, inboxes, travel arrangements, and meeting schedules Coordinate client meetings and events, preparing agendas, materials, and presentations Act as first point of contact for internal and external communications Delegate tasks to dedicated support teams (billing, finance, document production) and monitor progress Manage client and matter opening, electronic filing, and compliance processes Draft and proofread correspondence, pitch materials, and other key documents This Legal PA opportunity is a full time, 12 Month fixed term contract role, working Monday - Friday, 9.30am - 5.30pm The Requirements Previous Legal PA or Legal Secretary experience in a law firm Experience supporting at Partner level Strong diary and inbox management skills, and experience coordinating complex schedules Advanced Microsoft Office skills (Outlook, Word, PowerPoint, Teams) Vacancy Highlights Competitive salary and comprehensive benefits package Hybrid working policy Modern, well-equipped offices Access to mentoring, professional development and international exposure To be considered for this Legal PA opportunity, please contact Birchrose Associates for a confidential discussion. Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
