Lifeline Recruitment Services are currently looking for experienced Medical Receptionists to cover at NHS GP Surgeries in various locations including Bristol. You will be working on the surgery's front desk, providing an excellent reception service for patients using Emis Web or system 1. The ideal Medical Receptionist will: Have at least 6 months recent experience working in NHS GP surgery as a Medical Receptionist. Be able to book/cancel patient appointments, input patient data on the system, general administration duties and dealing with prescriptions. Be happy to undergo a DBS check or have a DBS certificate dated within a year Be flexible, reliable and professional. Lifeline Recruitment Services is a specialist NHS approved health care agency, who are the preferred supplier to a variety of GP Practices and Private Clinics all over the UK. Here at Lifeline, we pride ourselves on our dedicated service for both candidates and clients. Our friendly staff ensure that you experience a smooth registration process, are committed to finding you the right shifts and can be easily contacted. Join us and start your new locum career today! Registering with Lifeline guarantees you: Excellent pay rates Suitable locations Quick and easy registration Weekly email job alerts If you are interested please apply for the role now
May 02, 2026
Seasonal
Lifeline Recruitment Services are currently looking for experienced Medical Receptionists to cover at NHS GP Surgeries in various locations including Bristol. You will be working on the surgery's front desk, providing an excellent reception service for patients using Emis Web or system 1. The ideal Medical Receptionist will: Have at least 6 months recent experience working in NHS GP surgery as a Medical Receptionist. Be able to book/cancel patient appointments, input patient data on the system, general administration duties and dealing with prescriptions. Be happy to undergo a DBS check or have a DBS certificate dated within a year Be flexible, reliable and professional. Lifeline Recruitment Services is a specialist NHS approved health care agency, who are the preferred supplier to a variety of GP Practices and Private Clinics all over the UK. Here at Lifeline, we pride ourselves on our dedicated service for both candidates and clients. Our friendly staff ensure that you experience a smooth registration process, are committed to finding you the right shifts and can be easily contacted. Join us and start your new locum career today! Registering with Lifeline guarantees you: Excellent pay rates Suitable locations Quick and easy registration Weekly email job alerts If you are interested please apply for the role now
Bolton Kia, part of the Plaza Auto group, is looking for an enthusiastic Receptionist/ Administrator to join the team. In this key role, you will be the first point of contact with customers in person and by telephone and must represent the dealership in a professional and friendly manner at all times. Qualifications: Excellent communication skills and phone etiquette. Experience operating a multi-line telephone system. Ability to work efficiently in a demanding, fast-paced environment. Organization, Multi-Tasking Skills, and attention to detail. Customer-friendly attitude when greeting customers. Strong knowledge of Word, Excel, and Google Suite. Previous reception experience is preferred, but not required for the right candidate. PBS Experience is an asset. Previous Dealership experience is an Asset. High school diploma or equivalent. Essential Duties: Operating a multi-line telephone system to transfer all incoming calls to the appropriate individual/department courteously and professionally. Greet customers and direct them to the appropriate person/department. Stocking in vehicles, assigning stock numbers, updating registers, creating dockets, and posting into PBSas directed. Licensing of new and pre-owned vehicles. Maintaining a professional appearance and a neat work and waiting area. Additional Qualifications: Previous experience as a receptionist or in a similar role is preferred. Knowledge of dealership procedures is a plus. Proficiency in using Google Suite or similar software for scheduling and documentation. Excellent communication skills, both verbal and written. Strong organizational skills and attention to detail. Ability to multitask and prioritize tasks effectively. Friendly and professional demeanor. Note: This job description is intended to provide a general overview of the position. Duties and responsibilities may be added, deleted, or modified at any time at the discretion of management. Rate of Pay is $19.00 per hour
May 02, 2026
Full time
Bolton Kia, part of the Plaza Auto group, is looking for an enthusiastic Receptionist/ Administrator to join the team. In this key role, you will be the first point of contact with customers in person and by telephone and must represent the dealership in a professional and friendly manner at all times. Qualifications: Excellent communication skills and phone etiquette. Experience operating a multi-line telephone system. Ability to work efficiently in a demanding, fast-paced environment. Organization, Multi-Tasking Skills, and attention to detail. Customer-friendly attitude when greeting customers. Strong knowledge of Word, Excel, and Google Suite. Previous reception experience is preferred, but not required for the right candidate. PBS Experience is an asset. Previous Dealership experience is an Asset. High school diploma or equivalent. Essential Duties: Operating a multi-line telephone system to transfer all incoming calls to the appropriate individual/department courteously and professionally. Greet customers and direct them to the appropriate person/department. Stocking in vehicles, assigning stock numbers, updating registers, creating dockets, and posting into PBSas directed. Licensing of new and pre-owned vehicles. Maintaining a professional appearance and a neat work and waiting area. Additional Qualifications: Previous experience as a receptionist or in a similar role is preferred. Knowledge of dealership procedures is a plus. Proficiency in using Google Suite or similar software for scheduling and documentation. Excellent communication skills, both verbal and written. Strong organizational skills and attention to detail. Ability to multitask and prioritize tasks effectively. Friendly and professional demeanor. Note: This job description is intended to provide a general overview of the position. Duties and responsibilities may be added, deleted, or modified at any time at the discretion of management. Rate of Pay is $19.00 per hour
Receptionist Location: Cambrideshire Pay Rate: £12 68 per hour Salary: £24,000 to £27000 Hours: Monday to Friday, 8:00am 5:00pm/4.30pm (1 hour lunch) Contract: Temporary to Permanent or Permanent Contact: Jayne at ARC Group ARC Group are currently recruiting on behalf of a well-established construction company based just outside Cambridge for a professional and organised Receptionist . This is a key front-of-house position and an excellent opportunity for someone looking for a long-term role, with the potential to go permanent for the right person. Key Responsibilities Front Desk & Telephone Duties Answering, screening, and forwarding incoming calls Managing the switchboard Visitor Management Greeting visitors in a professional and welcoming manner Ensuring the reception area remains tidy and presentable Administrative Support Handling incoming and outgoing mail and deliveries Managing email correspondence Supporting other departments with general administrative tasks Calendar & Meeting Management Booking and scheduling appointments and meetings Maintaining meeting rooms and ensuring they are presentable Organising refreshments or equipment for meetings when required About You Previous experience in a receptionist or office-based administrative role Confident communicator with a professional telephone manner Well organised with strong attention to detail Comfortable working in a busy office environment Opportunity to secure a permanent role Friendly and supportive team environment If you re an experienced receptionist available to start in May and looking for a temp-to-perm opportunity or full time permanent opportunity please apply today. To apply, contact Jayne at ARC Group on (phone number removed) or email your CV to (url removed)
May 02, 2026
Full time
Receptionist Location: Cambrideshire Pay Rate: £12 68 per hour Salary: £24,000 to £27000 Hours: Monday to Friday, 8:00am 5:00pm/4.30pm (1 hour lunch) Contract: Temporary to Permanent or Permanent Contact: Jayne at ARC Group ARC Group are currently recruiting on behalf of a well-established construction company based just outside Cambridge for a professional and organised Receptionist . This is a key front-of-house position and an excellent opportunity for someone looking for a long-term role, with the potential to go permanent for the right person. Key Responsibilities Front Desk & Telephone Duties Answering, screening, and forwarding incoming calls Managing the switchboard Visitor Management Greeting visitors in a professional and welcoming manner Ensuring the reception area remains tidy and presentable Administrative Support Handling incoming and outgoing mail and deliveries Managing email correspondence Supporting other departments with general administrative tasks Calendar & Meeting Management Booking and scheduling appointments and meetings Maintaining meeting rooms and ensuring they are presentable Organising refreshments or equipment for meetings when required About You Previous experience in a receptionist or office-based administrative role Confident communicator with a professional telephone manner Well organised with strong attention to detail Comfortable working in a busy office environment Opportunity to secure a permanent role Friendly and supportive team environment If you re an experienced receptionist available to start in May and looking for a temp-to-perm opportunity or full time permanent opportunity please apply today. To apply, contact Jayne at ARC Group on (phone number removed) or email your CV to (url removed)
Property Surveying Administrator Exeter 26,000- 27,000 Monday to Friday, office hours Permanent, office-based Introduction Acorn by Synergie is recruiting for a Property Surveying Administrator to join a professional and supportive consultancy environment. This is an excellent opportunity for someone seeking stability, career development, and the chance to build new skills within a friendly and encouraging team. Key Responsibilities Managing the reception area, including welcoming customers and visitors. Handling all correspondence, including phone calls, emails, letters, and packages. Organising meetings, scheduling appointments, and coordinating catering for events. Maintaining accurate records through data entry across personnel, financial, and legal systems. Managing office supplies, including stationery and equipment. Creating travel itineraries for staff and company events. Ensuring all health and safety and company procedures are followed at all times. Organising workshops, training sessions, and maintaining CPD records. Supporting ongoing professional training and development activities. Requirements GCSEs (or equivalent) including Maths and English at Grade C or above. Previous experience in an administrative, receptionist, or office-based role. Strong IT skills, including Microsoft Office and office management systems. Experience handling confidential information with professionalism. Good knowledge of filing systems and document management. Skills & Attributes Strong attention to detail and a methodical approach. Excellent organisational and multitasking abilities. Confident communication and customer service skills. Ability to work independently and proactively. Adaptable, dependable, and enthusiastic attitude. Experience in event planning would be advantageous. What's on Offer Competitive salary of 26,000- 27,000. Stable, permanent position with long-term prospects. Supportive and professional working environment. Opportunities for training, development, and professional accreditation. Interested? Apply now to join a trusted consultancy as a Property Surveying Administrator and take the next step in your career. Acorn by Synergie acts as an employment agency for permanent recruitment.
May 02, 2026
Full time
Property Surveying Administrator Exeter 26,000- 27,000 Monday to Friday, office hours Permanent, office-based Introduction Acorn by Synergie is recruiting for a Property Surveying Administrator to join a professional and supportive consultancy environment. This is an excellent opportunity for someone seeking stability, career development, and the chance to build new skills within a friendly and encouraging team. Key Responsibilities Managing the reception area, including welcoming customers and visitors. Handling all correspondence, including phone calls, emails, letters, and packages. Organising meetings, scheduling appointments, and coordinating catering for events. Maintaining accurate records through data entry across personnel, financial, and legal systems. Managing office supplies, including stationery and equipment. Creating travel itineraries for staff and company events. Ensuring all health and safety and company procedures are followed at all times. Organising workshops, training sessions, and maintaining CPD records. Supporting ongoing professional training and development activities. Requirements GCSEs (or equivalent) including Maths and English at Grade C or above. Previous experience in an administrative, receptionist, or office-based role. Strong IT skills, including Microsoft Office and office management systems. Experience handling confidential information with professionalism. Good knowledge of filing systems and document management. Skills & Attributes Strong attention to detail and a methodical approach. Excellent organisational and multitasking abilities. Confident communication and customer service skills. Ability to work independently and proactively. Adaptable, dependable, and enthusiastic attitude. Experience in event planning would be advantageous. What's on Offer Competitive salary of 26,000- 27,000. Stable, permanent position with long-term prospects. Supportive and professional working environment. Opportunities for training, development, and professional accreditation. Interested? Apply now to join a trusted consultancy as a Property Surveying Administrator and take the next step in your career. Acorn by Synergie acts as an employment agency for permanent recruitment.
About the Receptionist Role We're recruiting on behalf of a well-established, family-owned business based in a stunning rural Warwickshire setting. Our client operates a busy, professional office environment that serves a mix of resident businesses and visiting clients, making this a varied and rewarding place to work. If you take pride in creating a great first impression, love keeping things organised, and enjoy being the person everyone relies on, we'd love to hear from you. Receptionist Responsibilities • Serve as the warm and professional first point of contact for all visitors, calls and emails • Book and prepare meeting rooms, arrange catering, and manage incoming and outgoing post • Monitor and operate access controls including intercom and CCTV • Maintain stock levels for office supplies and conduct routine compliance checks • Arrange travel and accommodation and provide general administrative support on an ad hoc basis • Uphold consistently high standards across all reception and office areas The Receptionist We're Looking For • A naturally warm and professional manner as you'll be the face of the business • Strong organisational skills with excellent attention to detail • Ability to juggle multiple tasks and priorities with a calm, can-do attitude • Good working knowledge of Microsoft Office • Previous experience in a receptionist, office administration or facilities role is desirable • A full UK driving licence is advantageous given the rural location The Receptionist Package • A competitive salary (dependent on experience) • A beautiful and unique workplace in the Warwickshire countryside • A supportive, close-knit team within a respected, long-established business If this sounds like you, apply and we ll be in touch! INDL
May 02, 2026
Contractor
About the Receptionist Role We're recruiting on behalf of a well-established, family-owned business based in a stunning rural Warwickshire setting. Our client operates a busy, professional office environment that serves a mix of resident businesses and visiting clients, making this a varied and rewarding place to work. If you take pride in creating a great first impression, love keeping things organised, and enjoy being the person everyone relies on, we'd love to hear from you. Receptionist Responsibilities • Serve as the warm and professional first point of contact for all visitors, calls and emails • Book and prepare meeting rooms, arrange catering, and manage incoming and outgoing post • Monitor and operate access controls including intercom and CCTV • Maintain stock levels for office supplies and conduct routine compliance checks • Arrange travel and accommodation and provide general administrative support on an ad hoc basis • Uphold consistently high standards across all reception and office areas The Receptionist We're Looking For • A naturally warm and professional manner as you'll be the face of the business • Strong organisational skills with excellent attention to detail • Ability to juggle multiple tasks and priorities with a calm, can-do attitude • Good working knowledge of Microsoft Office • Previous experience in a receptionist, office administration or facilities role is desirable • A full UK driving licence is advantageous given the rural location The Receptionist Package • A competitive salary (dependent on experience) • A beautiful and unique workplace in the Warwickshire countryside • A supportive, close-knit team within a respected, long-established business If this sounds like you, apply and we ll be in touch! INDL
9-12 MONTHS MATERNITY COVER STARTING MAY 2026 - PAID PAYE We're Hiring: Receptionist/Administrator Location: Lancaster Pay rate: 12.71ph paid PAYE Duration: 9-12 months Fawkes & Reece are hiring for a Receptionist/ Administrator for our client based in Lancaster, starting May 2026. This position is maternity cover for 9-12 months in length. Completing day to day Receptionist and Administrative tasks. Job Responsibilities of the Receptionist/Administrator: Answer and manage incoming calls/ emails. Provide administrative support for office and site teams. Prepare and format documents, reports, and correspondence. Assist with the invoicing, purchase order, and timesheet processes. Track and log project documentation and compliance. Maintain records of subcontractors and suppliers. Input and update data in company systems. Required Experience for the Receptionist/Administrator: Previous experience in an administration role. Strong organisational skills. Excellent communication and customer service abilities. Confident in using PC's and systems. Attention to detail and problem-solving skills. Pay rate + Info: Ongoing contract 12.71 per hour paid PAYE Paid weekly on Friday How to apply: Please apply directly to this job ad or for more information please call Sam at Fawkes & Reece on (phone number removed).
May 02, 2026
Seasonal
9-12 MONTHS MATERNITY COVER STARTING MAY 2026 - PAID PAYE We're Hiring: Receptionist/Administrator Location: Lancaster Pay rate: 12.71ph paid PAYE Duration: 9-12 months Fawkes & Reece are hiring for a Receptionist/ Administrator for our client based in Lancaster, starting May 2026. This position is maternity cover for 9-12 months in length. Completing day to day Receptionist and Administrative tasks. Job Responsibilities of the Receptionist/Administrator: Answer and manage incoming calls/ emails. Provide administrative support for office and site teams. Prepare and format documents, reports, and correspondence. Assist with the invoicing, purchase order, and timesheet processes. Track and log project documentation and compliance. Maintain records of subcontractors and suppliers. Input and update data in company systems. Required Experience for the Receptionist/Administrator: Previous experience in an administration role. Strong organisational skills. Excellent communication and customer service abilities. Confident in using PC's and systems. Attention to detail and problem-solving skills. Pay rate + Info: Ongoing contract 12.71 per hour paid PAYE Paid weekly on Friday How to apply: Please apply directly to this job ad or for more information please call Sam at Fawkes & Reece on (phone number removed).
Talent Guardian are recruiting for a temporary Receptionist for a well-known brand based in Hammersmith, London. This temporary position is from the 26th - 27th May 2026. Key Responsibilities: Meeting and greeting visitors and staff Issuing and managing access passes Handling incoming and outgoing mail Managing courier deliveries and collections General office administration and organisation Ordering and maintaining supplies such as fruit, milk, and other essentials Arranging and setting up meeting rooms Skills required: Experience within receptionist/administration is essential Excellent communication and interpersonal skills Proactive and organised with the ability to multitask Experience in office reception or administration is an advantage Comfortable working independently and managing responsibilities efficiently Additional information: Working on Tuesday 26th and Wednesday 27th of May only £14.36 per hour Free parking Free tea & coffee Working hours are 8:30am - 17:00pm Get in touch today by emailing (url removed) or calling (phone number removed)
May 02, 2026
Seasonal
Talent Guardian are recruiting for a temporary Receptionist for a well-known brand based in Hammersmith, London. This temporary position is from the 26th - 27th May 2026. Key Responsibilities: Meeting and greeting visitors and staff Issuing and managing access passes Handling incoming and outgoing mail Managing courier deliveries and collections General office administration and organisation Ordering and maintaining supplies such as fruit, milk, and other essentials Arranging and setting up meeting rooms Skills required: Experience within receptionist/administration is essential Excellent communication and interpersonal skills Proactive and organised with the ability to multitask Experience in office reception or administration is an advantage Comfortable working independently and managing responsibilities efficiently Additional information: Working on Tuesday 26th and Wednesday 27th of May only £14.36 per hour Free parking Free tea & coffee Working hours are 8:30am - 17:00pm Get in touch today by emailing (url removed) or calling (phone number removed)
Job Title: Front of House, Concierge/Receptionist Team/Department: House & Conferencing / Finance & Services Hours: Job Share 25 Hours per week (0.625 FTE) Salary Range: £32,000 - £35,000 FTE per annum Contract: Fixed Term to Permanent (12 Months) Reporting to: House & Conferencing Manager Other Key Relationships: Director of Finance & Services House Maintenance Manager HR & Compliance Officer (Health & Safety) All Tenants and Staff of Mothers Union Mothers Union Mothers Union is a women-led, international Christian movement dedicated to ending poverty, violence and social injustice in communities in the UK and around the world. Active for 150 years, with over 4 million members in approximately 84 countries, we work with people of all faiths and none, transforming lives, strengthening families and communities, and advocating for meaningful change. Rooted in kindness, faith and compassionate action, we strive to create a better future where everyone has the opportunity and resources to thrive. Role Purpose The Front of House & Security staff play a pivotal role within the Head Office of Mothers Union, called Mary Sumner House, acting as the primary point of contact for all visitors, tenants, and clients. This role is responsible for delivering a professional, secure, and high-quality front-of-house experience while supporting the smooth day-to-day operation of a busy conference and office environment within a Grade II listed building in Westminster. The postholder will ensure the effective coordination of meeting room bookings, uphold security and health & safety standards, and contribute to maintaining an exceptional environment that reflects the organisation s values. Working independently and collaboratively, they will support the broader facilities and tenant management and conference operations. Core Responsibilities To provide a professional, welcoming and secure front of house service for Mothers Union, acting as the first point of contact for all visitors, members, guests, tenants and clients. To maintain the security of the building and staff by monitoring access, CCTV and emergency procedures. To assist with meeting-room bookings. To deliver exceptional customer service and a premium experience for all tenants, clients, guests and VIPs. To maintain a safe, secure, welcoming and immaculate environment in line with brand standards and health & safety protocols. Detailed Tasks Front of House / Reception Welcome visitors, guests, tenants and clients warmly and professionally, ensuring a first-class, personalised and memorable experience for every arrival and departure. Manage VIP arrivals and departures with seamless, attentive and personalised service. Greet and assist professionally; provide information, directions, to desired locations and general support as required. Answer mainline overflow calls, in addition to routed room booking calls and respond to emails courteously, promptly and efficiently, redirecting or handling enquiries appropriately. Deal with any queries or concerns from guests/clients with professionalism and problem-solving skills. Create and maintain positive rapport and excellent professional relationships with guests, clients, tenants and team members. Ensure all internal and external clients feel valued and supported at all times. Receive, and distribute incoming post and deliveries acting as the building s Post Master to include franking the outgoing MU related post. Maintain general tidiness, cleanliness and a professional standard in all front-of-house areas and customer suites. Security Sign in all visitors and issue access passes to contractors in accordance with building procedures. Maintain lobby presence and ensure entrance doors are covered at all times. Assist in emergency situations (including fire evacuations, incident isolations and drills) and ensure common areas and fire exits remain clear. Understand and strictly adhere to health & safety policies, security measures, building access control protocols and SOPs. Conferencing & Meeting Room Support To handle enquiries, take and manage bookings for meeting rooms. In the absence of the Conference Manager, cover bookings, administration and liaison with the facilities team to ensure rooms are set up correctly with refreshments and AV equipment. General MU Operational Support 1. Contribute to the continuous improvement of front-of-house services and operational processes within Mary Sumner House. 2. Undertake any other duties as may reasonably be required by your Line Manager or Department Director, in line with the scope and responsibilities of the role to support the wider organisation. Working for Mothers Union Detailed package, benefits and wellbeing package: 5 weeks holiday a year, with additional paid leave when the office closes over the Christmas Break (pro rata for part-time staff) given at the discretion of Mothers Union 2 days paid volunteering leave (pro rata for part-time staff) Employer pension scheme with 7% employer contribution Enhanced maternity, paternity and adoption leave and pay Employee Assistance Programme including Virtual GP and Coaching Life Assurance Annual Season Ticket Loan Bike purchase salary sacrifice scheme (Cycle2Work) Eye care voucher and an allowance towards glasses Work Location/Hybrid Working Pattern This role will be based at our Head Office in central London and does not fall under the organisational hybrid working policy due to the nature of the position. Working pattern is flexible for the right combination of individuals, and will be agreed in conversation with the other candidate due to the nature of the job share. We are looking to cover the hours of 8am to 6pm, Monday to Friday ideally split into morning and afternoon shifts to allow lunchtime cover, flexibility during busier periods and sustainability to provide appropriate cover for each other during periods of annual leave. How to Apply Please use your CV and cover letter as an opportunity to tell us a bit more about who you are as a person. We want to understand how you as an individual are going to be a great fit for this role. We will be scheduling first round interviews as candidates apply, we will then complete a round of second interviews with a shortlist of candidates once the advertising has closed, with the view to appointing the role as soon as possible after that. Application Deadline 31st May 2026 Right to Work Employment right to work checks are mandatory and a legal requirement to work in the UK before you are employed. Mothers Union unfortunately, is not in a position to offer sponsorship for visas and all applicants will need to have, and be able to prove, the right to work in the UK on a permanent basis or for at least the duration of the fixed term of 12 months. DBS Checks This vacancy is subject to a DBS check if you are successfully selected. Equal Opportunity Mothers Union is an Equal Opportunity Employer. We celebrate diversity and are committed to create an inclusive environment for all employees. Diversity & Inclusion Mother s Union is committed to ensuring equality of opportunity and that all applicants receive equal consideration for employment. We strongly encourage individuals from all backgrounds to apply for this role. We are committed to being an inclusive and welcoming place to work to achieve greater results for the community we support. We are committed to providing reasonable adjustments for disabled candidates throughout our recruitment process and during employment. Safeguarding Policy Mother s Union has its safeguarding principles embedded in all services we provide in Britain & Ireland. Mothers Union is committed to promoting a safer environment and culture for all involved in our projects, programmes, initiatives and activities. So that this can be achieved, it is essential to understand that this policy applies to everyone working on behalf of Mothers Union, namely senior managers, board of trustees, paid staff, volunteers, members, affiliates and contracted consultants. Person Specification AREAS AND CRITERIA ESSENTIAL DESIRABLE Skills and Experience Minimum 2 years experience in a corporate, administrative or luxury hospitality role Experience in front of house and reception procedures, within a conferencing environment General understanding of the charity sector and what motivates the individuals that choose this line of work Strong IT skills, including high levels of proficiency in all aspects of Microsoft Office, especially Excel Experience using and interacting with iVVy (Conferencing Management) and Dynamics 365 (CRM Database) Impeccable personal presentation; confident, welcoming and professional demeanour Strong customer-service focus with genuine interest in people; friendly, calm and approachable Strong communication and interpersonal skills for communicating face-to-face . click apply for full job details
May 02, 2026
Full time
Job Title: Front of House, Concierge/Receptionist Team/Department: House & Conferencing / Finance & Services Hours: Job Share 25 Hours per week (0.625 FTE) Salary Range: £32,000 - £35,000 FTE per annum Contract: Fixed Term to Permanent (12 Months) Reporting to: House & Conferencing Manager Other Key Relationships: Director of Finance & Services House Maintenance Manager HR & Compliance Officer (Health & Safety) All Tenants and Staff of Mothers Union Mothers Union Mothers Union is a women-led, international Christian movement dedicated to ending poverty, violence and social injustice in communities in the UK and around the world. Active for 150 years, with over 4 million members in approximately 84 countries, we work with people of all faiths and none, transforming lives, strengthening families and communities, and advocating for meaningful change. Rooted in kindness, faith and compassionate action, we strive to create a better future where everyone has the opportunity and resources to thrive. Role Purpose The Front of House & Security staff play a pivotal role within the Head Office of Mothers Union, called Mary Sumner House, acting as the primary point of contact for all visitors, tenants, and clients. This role is responsible for delivering a professional, secure, and high-quality front-of-house experience while supporting the smooth day-to-day operation of a busy conference and office environment within a Grade II listed building in Westminster. The postholder will ensure the effective coordination of meeting room bookings, uphold security and health & safety standards, and contribute to maintaining an exceptional environment that reflects the organisation s values. Working independently and collaboratively, they will support the broader facilities and tenant management and conference operations. Core Responsibilities To provide a professional, welcoming and secure front of house service for Mothers Union, acting as the first point of contact for all visitors, members, guests, tenants and clients. To maintain the security of the building and staff by monitoring access, CCTV and emergency procedures. To assist with meeting-room bookings. To deliver exceptional customer service and a premium experience for all tenants, clients, guests and VIPs. To maintain a safe, secure, welcoming and immaculate environment in line with brand standards and health & safety protocols. Detailed Tasks Front of House / Reception Welcome visitors, guests, tenants and clients warmly and professionally, ensuring a first-class, personalised and memorable experience for every arrival and departure. Manage VIP arrivals and departures with seamless, attentive and personalised service. Greet and assist professionally; provide information, directions, to desired locations and general support as required. Answer mainline overflow calls, in addition to routed room booking calls and respond to emails courteously, promptly and efficiently, redirecting or handling enquiries appropriately. Deal with any queries or concerns from guests/clients with professionalism and problem-solving skills. Create and maintain positive rapport and excellent professional relationships with guests, clients, tenants and team members. Ensure all internal and external clients feel valued and supported at all times. Receive, and distribute incoming post and deliveries acting as the building s Post Master to include franking the outgoing MU related post. Maintain general tidiness, cleanliness and a professional standard in all front-of-house areas and customer suites. Security Sign in all visitors and issue access passes to contractors in accordance with building procedures. Maintain lobby presence and ensure entrance doors are covered at all times. Assist in emergency situations (including fire evacuations, incident isolations and drills) and ensure common areas and fire exits remain clear. Understand and strictly adhere to health & safety policies, security measures, building access control protocols and SOPs. Conferencing & Meeting Room Support To handle enquiries, take and manage bookings for meeting rooms. In the absence of the Conference Manager, cover bookings, administration and liaison with the facilities team to ensure rooms are set up correctly with refreshments and AV equipment. General MU Operational Support 1. Contribute to the continuous improvement of front-of-house services and operational processes within Mary Sumner House. 2. Undertake any other duties as may reasonably be required by your Line Manager or Department Director, in line with the scope and responsibilities of the role to support the wider organisation. Working for Mothers Union Detailed package, benefits and wellbeing package: 5 weeks holiday a year, with additional paid leave when the office closes over the Christmas Break (pro rata for part-time staff) given at the discretion of Mothers Union 2 days paid volunteering leave (pro rata for part-time staff) Employer pension scheme with 7% employer contribution Enhanced maternity, paternity and adoption leave and pay Employee Assistance Programme including Virtual GP and Coaching Life Assurance Annual Season Ticket Loan Bike purchase salary sacrifice scheme (Cycle2Work) Eye care voucher and an allowance towards glasses Work Location/Hybrid Working Pattern This role will be based at our Head Office in central London and does not fall under the organisational hybrid working policy due to the nature of the position. Working pattern is flexible for the right combination of individuals, and will be agreed in conversation with the other candidate due to the nature of the job share. We are looking to cover the hours of 8am to 6pm, Monday to Friday ideally split into morning and afternoon shifts to allow lunchtime cover, flexibility during busier periods and sustainability to provide appropriate cover for each other during periods of annual leave. How to Apply Please use your CV and cover letter as an opportunity to tell us a bit more about who you are as a person. We want to understand how you as an individual are going to be a great fit for this role. We will be scheduling first round interviews as candidates apply, we will then complete a round of second interviews with a shortlist of candidates once the advertising has closed, with the view to appointing the role as soon as possible after that. Application Deadline 31st May 2026 Right to Work Employment right to work checks are mandatory and a legal requirement to work in the UK before you are employed. Mothers Union unfortunately, is not in a position to offer sponsorship for visas and all applicants will need to have, and be able to prove, the right to work in the UK on a permanent basis or for at least the duration of the fixed term of 12 months. DBS Checks This vacancy is subject to a DBS check if you are successfully selected. Equal Opportunity Mothers Union is an Equal Opportunity Employer. We celebrate diversity and are committed to create an inclusive environment for all employees. Diversity & Inclusion Mother s Union is committed to ensuring equality of opportunity and that all applicants receive equal consideration for employment. We strongly encourage individuals from all backgrounds to apply for this role. We are committed to being an inclusive and welcoming place to work to achieve greater results for the community we support. We are committed to providing reasonable adjustments for disabled candidates throughout our recruitment process and during employment. Safeguarding Policy Mother s Union has its safeguarding principles embedded in all services we provide in Britain & Ireland. Mothers Union is committed to promoting a safer environment and culture for all involved in our projects, programmes, initiatives and activities. So that this can be achieved, it is essential to understand that this policy applies to everyone working on behalf of Mothers Union, namely senior managers, board of trustees, paid staff, volunteers, members, affiliates and contracted consultants. Person Specification AREAS AND CRITERIA ESSENTIAL DESIRABLE Skills and Experience Minimum 2 years experience in a corporate, administrative or luxury hospitality role Experience in front of house and reception procedures, within a conferencing environment General understanding of the charity sector and what motivates the individuals that choose this line of work Strong IT skills, including high levels of proficiency in all aspects of Microsoft Office, especially Excel Experience using and interacting with iVVy (Conferencing Management) and Dynamics 365 (CRM Database) Impeccable personal presentation; confident, welcoming and professional demeanour Strong customer-service focus with genuine interest in people; friendly, calm and approachable Strong communication and interpersonal skills for communicating face-to-face . click apply for full job details
Job Title: Administrator Location: Birmingham Salary: £10,922 - £11,622 per annum pro rata of (£24,521 - £26,093) per annum - SS1 Job type: Permanent, 18.5 hours per week, 40 weeks per year UCB is an equal opportunities employer. We are TEF rated Silver, with a Good Ofsted rating. The role: We are seeking a proactive and organised Administrator for the Computing Department to support the Head of Department and academic team, facilitating effective communication and ensuring the smooth operation of departmental activities. You will coordinate meetings, manage communications, maintain records, and support events, ensuring the smooth day-to-day running of the department. What we're looking for: A highly organised and detail-oriented individual who can manage multiple priorities in a fast-paced environment. You will have strong communication skills, a proactive mindset, and confidence working with a range of stakeholders. Essential: Administrative experience Strong IT skills (Microsoft 365) Excellent organisation and attention to detail Join a supportive and forward-thinking team shaping the future of digital and computing education. Benefits: Generous allocation of annual leave 26 days' paid leave per year 12 Bank Holidays & Concessionary Days Excellent Local Government Pension Scheme Employer Contributions - 20.9% Subsidised private healthcare provided by Aviva including a Digital GP Service. Employee Assistance Programme inclusive of counselling services, financial wellbeing support and bereavement support Annual health MOTs with our Registered Nurse Excellent staff development opportunities including professional qualification sponsorship A variety of salary sacrifice schemes including technology and cycle. Heavily-subsidised on-site car parking in central Birmingham Hybrid working opportunities Free on-site gym membership Extra Information: All applicants for employment at the University will be expected to demonstrate an understanding of the principles of Safeguarding and the PREVENT agenda in the context of further and higher education. Closing Date - Sunday 10th May 2026. Interview Date - Friday 29th May 2026. Please click APPLY to be redirected to our website to complete an application form. Candidates with experience in Client Support, Client Services, Admin, Administrator, Reception, Receptionist, Admin Coordinator, Customer Service, will be considered for this role.
May 01, 2026
Full time
Job Title: Administrator Location: Birmingham Salary: £10,922 - £11,622 per annum pro rata of (£24,521 - £26,093) per annum - SS1 Job type: Permanent, 18.5 hours per week, 40 weeks per year UCB is an equal opportunities employer. We are TEF rated Silver, with a Good Ofsted rating. The role: We are seeking a proactive and organised Administrator for the Computing Department to support the Head of Department and academic team, facilitating effective communication and ensuring the smooth operation of departmental activities. You will coordinate meetings, manage communications, maintain records, and support events, ensuring the smooth day-to-day running of the department. What we're looking for: A highly organised and detail-oriented individual who can manage multiple priorities in a fast-paced environment. You will have strong communication skills, a proactive mindset, and confidence working with a range of stakeholders. Essential: Administrative experience Strong IT skills (Microsoft 365) Excellent organisation and attention to detail Join a supportive and forward-thinking team shaping the future of digital and computing education. Benefits: Generous allocation of annual leave 26 days' paid leave per year 12 Bank Holidays & Concessionary Days Excellent Local Government Pension Scheme Employer Contributions - 20.9% Subsidised private healthcare provided by Aviva including a Digital GP Service. Employee Assistance Programme inclusive of counselling services, financial wellbeing support and bereavement support Annual health MOTs with our Registered Nurse Excellent staff development opportunities including professional qualification sponsorship A variety of salary sacrifice schemes including technology and cycle. Heavily-subsidised on-site car parking in central Birmingham Hybrid working opportunities Free on-site gym membership Extra Information: All applicants for employment at the University will be expected to demonstrate an understanding of the principles of Safeguarding and the PREVENT agenda in the context of further and higher education. Closing Date - Sunday 10th May 2026. Interview Date - Friday 29th May 2026. Please click APPLY to be redirected to our website to complete an application form. Candidates with experience in Client Support, Client Services, Admin, Administrator, Reception, Receptionist, Admin Coordinator, Customer Service, will be considered for this role.
Temporary Reception & Administrative Roles - Glasgow Location: Glasgow Pay: 13.50 per hour Hours: Full-time & part-time temporary assignments available We are currently building a temporary staffing pool to support a range of clients across Glasgow , covering reception and administrative roles . These assignments are ideal for experienced temps who enjoy variety and can confidently step into offices to keep things running smoothly. Typical duties may include: Front-of-house reception duties, meeting and greeting visitors Managing phone calls, emails, and diaries Data entry, filing, and document preparation General office administration and team support Ad-hoc admin tasks as required What we're looking for: Previous experience in reception and/or administrative roles Professional, friendly, and approachable manner Strong organisational skills and attention to detail Confident IT skills, including Microsoft Office Reliability and flexibility to support short-term assignments What's in it for you? Competitive hourly rate of 13.50 per hour A variety of temporary assignments with reputable organisations Flexible opportunities to suit your availability The chance to gain experience across different office environments If you're an experienced administrator or receptionist based in or near Glasgow and interested in temporary work, we'd love to hear from you. How to Apply: If you have all of the above experience, we want to hear from you! Please apply by submitting your CV. Why Temp with Office Angels? Working as a temp is a fantastic way to explore different industries and roles while maintaining flexibility. As part of the Office Angels team, you'll enjoy: Employed directly with Office Angels, meaning we're always on hand to ensure you're being well looked after Access to discount vouchers with many high street brands Eye care vouchers and money towards glasses should you require them for VDU purposes We can search for permanent work whilst you're in assignments and offer expert interview support and advice Weekly pay Pension scheme option (with employer contributions) 28 days paid annual leave (Based on a weekly accrual) Statutory Sick Pay in the unfortunate event you find yourself under the weather Access to our assistance programme that provides free, confidential, and independent advice on a range of issues including grief, stress, and legal issues Should you wish to pursue a different career path, we have several sister businesses which cover almost every sector and specialism We are proud to say our consultants are experts in recruitment and are more than happy to discuss the benefits in more detail; please contact your local Office Angels branch for further information. This vacancy is being advertised on behalf of Office Angels who are operating as an employment agency. Office Angels are an equal opportunities employer. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
May 01, 2026
Seasonal
Temporary Reception & Administrative Roles - Glasgow Location: Glasgow Pay: 13.50 per hour Hours: Full-time & part-time temporary assignments available We are currently building a temporary staffing pool to support a range of clients across Glasgow , covering reception and administrative roles . These assignments are ideal for experienced temps who enjoy variety and can confidently step into offices to keep things running smoothly. Typical duties may include: Front-of-house reception duties, meeting and greeting visitors Managing phone calls, emails, and diaries Data entry, filing, and document preparation General office administration and team support Ad-hoc admin tasks as required What we're looking for: Previous experience in reception and/or administrative roles Professional, friendly, and approachable manner Strong organisational skills and attention to detail Confident IT skills, including Microsoft Office Reliability and flexibility to support short-term assignments What's in it for you? Competitive hourly rate of 13.50 per hour A variety of temporary assignments with reputable organisations Flexible opportunities to suit your availability The chance to gain experience across different office environments If you're an experienced administrator or receptionist based in or near Glasgow and interested in temporary work, we'd love to hear from you. How to Apply: If you have all of the above experience, we want to hear from you! Please apply by submitting your CV. Why Temp with Office Angels? Working as a temp is a fantastic way to explore different industries and roles while maintaining flexibility. As part of the Office Angels team, you'll enjoy: Employed directly with Office Angels, meaning we're always on hand to ensure you're being well looked after Access to discount vouchers with many high street brands Eye care vouchers and money towards glasses should you require them for VDU purposes We can search for permanent work whilst you're in assignments and offer expert interview support and advice Weekly pay Pension scheme option (with employer contributions) 28 days paid annual leave (Based on a weekly accrual) Statutory Sick Pay in the unfortunate event you find yourself under the weather Access to our assistance programme that provides free, confidential, and independent advice on a range of issues including grief, stress, and legal issues Should you wish to pursue a different career path, we have several sister businesses which cover almost every sector and specialism We are proud to say our consultants are experts in recruitment and are more than happy to discuss the benefits in more detail; please contact your local Office Angels branch for further information. This vacancy is being advertised on behalf of Office Angels who are operating as an employment agency. Office Angels are an equal opportunities employer. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Legal Administrator Cardiff Office-Based Full-Time Yolk Recruitment is supporting a well-established professional services firm in Cardiff with the recruitment of a Legal Administrator. This is an excellent opportunity for an organised and personable individual with strong administrative skills to join a friendly and professional team within a respected business. Working in a busy office environment, the successful candidate will play a key role in supporting the wider legal team with day-to-day administration while also acting as the first point of contact for clients and visitors at front of house. The role would suit someone who enjoys a varied position, takes pride in delivering excellent service, and can confidently manage multiple priorities. This is a full-time, office-based position with core hours of Monday to Friday, 8:30am to 4:30pm. What you'll be doing Providing front-of-house reception support, welcoming clients and visitors in a professional and friendly manner Answering incoming calls, managing the switchboard and directing enquiries appropriately Supporting fee earners and wider teams with day-to-day legal administration tasks Preparing documents, letters and correspondence accurately and efficiently Scanning, filing, photocopying, binding and maintaining electronic and paper files Managing incoming and outgoing post, couriers and document distribution Booking meeting rooms and ensuring rooms are prepared for internal and client meetings Assisting with diary management, appointments and scheduling where required Opening new files and supporting compliance processes including ID checks and document collation Ordering office supplies, maintaining stationery stock and supporting office organisation Assisting with archiving, file retrieval and general office support duties Building strong relationships with clients, colleagues and third parties through professional communication Supporting the wider office team with ad hoc duties as required The experience you'll bring Previous experience within a legal administration, legal assistant, receptionist or professional services support role Strong organisational skills with excellent attention to detail Confident communication skills with a professional and client-focused approach Ability to multitask and manage competing priorities in a busy environment Proficiency in Microsoft Office and general office systems A proactive, flexible and team-focused attitude Reliable, personable and able to represent the business professionally at front of house GCSEs (grades A -C / 4-9) including English and Maths What you'll get in return Competitive salary with excellent workplace benefits Opportunity to join a respected firm with a supportive team culture Varied role with exposure to both administration and client-facing responsibilities Modern Cardiff office environment Long-term stability and development opportunities If you are interested in this position, get in touch with Nicole Smith - Managing Consultant. Yolk Recruitment is an equal opportunities employer and embraces diversity in our workforce. We employ the best people for the job at hand and actively encourage applications from all qualified candidates, regardless of gender, age, race, religion, sexual orientation, disability, educational background, parental status, gender identity or any other protected characteristic. We champion and celebrate diversity at Yolk allowing our team to bring their whole selves to work. Please note, whilst we do our best to contact all candidates, due to the high number of applications we receive we cannot guarantee this for every role. If you have not heard anything from us within 7 days of applying, then unfortunately you have been unsuccessful. Please keep an eye on our website for more opportunities.
May 01, 2026
Full time
Legal Administrator Cardiff Office-Based Full-Time Yolk Recruitment is supporting a well-established professional services firm in Cardiff with the recruitment of a Legal Administrator. This is an excellent opportunity for an organised and personable individual with strong administrative skills to join a friendly and professional team within a respected business. Working in a busy office environment, the successful candidate will play a key role in supporting the wider legal team with day-to-day administration while also acting as the first point of contact for clients and visitors at front of house. The role would suit someone who enjoys a varied position, takes pride in delivering excellent service, and can confidently manage multiple priorities. This is a full-time, office-based position with core hours of Monday to Friday, 8:30am to 4:30pm. What you'll be doing Providing front-of-house reception support, welcoming clients and visitors in a professional and friendly manner Answering incoming calls, managing the switchboard and directing enquiries appropriately Supporting fee earners and wider teams with day-to-day legal administration tasks Preparing documents, letters and correspondence accurately and efficiently Scanning, filing, photocopying, binding and maintaining electronic and paper files Managing incoming and outgoing post, couriers and document distribution Booking meeting rooms and ensuring rooms are prepared for internal and client meetings Assisting with diary management, appointments and scheduling where required Opening new files and supporting compliance processes including ID checks and document collation Ordering office supplies, maintaining stationery stock and supporting office organisation Assisting with archiving, file retrieval and general office support duties Building strong relationships with clients, colleagues and third parties through professional communication Supporting the wider office team with ad hoc duties as required The experience you'll bring Previous experience within a legal administration, legal assistant, receptionist or professional services support role Strong organisational skills with excellent attention to detail Confident communication skills with a professional and client-focused approach Ability to multitask and manage competing priorities in a busy environment Proficiency in Microsoft Office and general office systems A proactive, flexible and team-focused attitude Reliable, personable and able to represent the business professionally at front of house GCSEs (grades A -C / 4-9) including English and Maths What you'll get in return Competitive salary with excellent workplace benefits Opportunity to join a respected firm with a supportive team culture Varied role with exposure to both administration and client-facing responsibilities Modern Cardiff office environment Long-term stability and development opportunities If you are interested in this position, get in touch with Nicole Smith - Managing Consultant. Yolk Recruitment is an equal opportunities employer and embraces diversity in our workforce. We employ the best people for the job at hand and actively encourage applications from all qualified candidates, regardless of gender, age, race, religion, sexual orientation, disability, educational background, parental status, gender identity or any other protected characteristic. We champion and celebrate diversity at Yolk allowing our team to bring their whole selves to work. Please note, whilst we do our best to contact all candidates, due to the high number of applications we receive we cannot guarantee this for every role. If you have not heard anything from us within 7 days of applying, then unfortunately you have been unsuccessful. Please keep an eye on our website for more opportunities.
Receptionist and Facilities Coordinator Streets is a modern, forward-thinking accountancy practice with 33 offices across the UK and growing. We combine the expertise of a national firm with the collaborative, people-first culture of a close-knit practice. Our team supports an impressive variety of clients, from entrepreneurial start-ups to established companies, charities, and family businesses. About the Role We are looking for a Receptionist & Facilities Coordinator to join our Exeter office. This is a front-of-house and facilities-focused role that provides essential support to colleagues and clients, ensuring the office operates smoothly and professionally. You will be the first point of contact for visitors and callers, manage reception duties, coordinate facilities and maintenance tasks, and support administrative processes across the office. Full training will be provided where required, so previous facilities experience is beneficial but not essential. We welcome applicants who are organised, proactive and have a customer-focused attitude. Key Responsibilities Front of House: Greet visitors and clients in a professional and friendly manner, manage incoming calls and emails, and maintain a welcoming reception area. Facilities Coordination: Oversee day-to-day office facilities, liaise with contractors and suppliers, schedule and monitor maintenance, and ensure health and safety standards are met. Office Administration: Support general office administration including post handling, stock ordering, meeting room bookings and calendar management for communal spaces. Security & Compliance: Monitor access control procedures, complete basic incident reports, and support compliance with fire safety and building regulations. Event & Meeting Support: Prepare meeting rooms, co-ordinate catering and AV setup for internal and client-facing meetings and small events. Support to Teams: Provide ad hoc administrative assistance to colleagues and the local practice manager, including light accounts or company secretarial tasks if required. What We Are Looking For Professional Communicator: Confident and courteous when speaking to clients, visitors and colleagues; a professional telephone manner is essential. Organised and Reliable: Strong organisational skills, attention to detail and the ability to manage competing priorities. Punctuality and a polished presentation are important. Practical Problem Solver: Ability to coordinate contractors, manage minor facilities issues and think on your feet to resolve day-to-day problems. IT Competent: Comfortable using Microsoft Outlook, Word and Excel and quick to learn new systems. Team Player: Positive attitude, willingness to help others and contribute to a collaborative office culture. Attributes & Competencies Excellent verbal and written communication skills. Good numerical confidence for basic record keeping and ordering tasks. Ability to prioritise workload and remain calm under pressure. Flexible approach to hours when occasional early starts or late finishes are needed for events. Commitment to delivering a high standard of client service and maintaining confidentiality. Microsoft Office 365 suite essential.
May 01, 2026
Full time
Receptionist and Facilities Coordinator Streets is a modern, forward-thinking accountancy practice with 33 offices across the UK and growing. We combine the expertise of a national firm with the collaborative, people-first culture of a close-knit practice. Our team supports an impressive variety of clients, from entrepreneurial start-ups to established companies, charities, and family businesses. About the Role We are looking for a Receptionist & Facilities Coordinator to join our Exeter office. This is a front-of-house and facilities-focused role that provides essential support to colleagues and clients, ensuring the office operates smoothly and professionally. You will be the first point of contact for visitors and callers, manage reception duties, coordinate facilities and maintenance tasks, and support administrative processes across the office. Full training will be provided where required, so previous facilities experience is beneficial but not essential. We welcome applicants who are organised, proactive and have a customer-focused attitude. Key Responsibilities Front of House: Greet visitors and clients in a professional and friendly manner, manage incoming calls and emails, and maintain a welcoming reception area. Facilities Coordination: Oversee day-to-day office facilities, liaise with contractors and suppliers, schedule and monitor maintenance, and ensure health and safety standards are met. Office Administration: Support general office administration including post handling, stock ordering, meeting room bookings and calendar management for communal spaces. Security & Compliance: Monitor access control procedures, complete basic incident reports, and support compliance with fire safety and building regulations. Event & Meeting Support: Prepare meeting rooms, co-ordinate catering and AV setup for internal and client-facing meetings and small events. Support to Teams: Provide ad hoc administrative assistance to colleagues and the local practice manager, including light accounts or company secretarial tasks if required. What We Are Looking For Professional Communicator: Confident and courteous when speaking to clients, visitors and colleagues; a professional telephone manner is essential. Organised and Reliable: Strong organisational skills, attention to detail and the ability to manage competing priorities. Punctuality and a polished presentation are important. Practical Problem Solver: Ability to coordinate contractors, manage minor facilities issues and think on your feet to resolve day-to-day problems. IT Competent: Comfortable using Microsoft Outlook, Word and Excel and quick to learn new systems. Team Player: Positive attitude, willingness to help others and contribute to a collaborative office culture. Attributes & Competencies Excellent verbal and written communication skills. Good numerical confidence for basic record keeping and ordering tasks. Ability to prioritise workload and remain calm under pressure. Flexible approach to hours when occasional early starts or late finishes are needed for events. Commitment to delivering a high standard of client service and maintaining confidentiality. Microsoft Office 365 suite essential.
Receptionist/Office Administrator Nottinghamshire - Easy access off of the M1 Permanent, full time role working 37.5 hours per week 8-4pm/8:30-4:30pm/9-5pm - open pattern Up to £28,000 per annum depending on experience SF Partners are recruiting on behalf of a client for a professional and highly organised Receptionist & Office Administrator to join their Nottingham Head Office team. This is a dual-purpose role combining front-of-house reception duties with wider office administration and facilities coordination responsibilities. You will be the first point of contact for visitors and calls, while also playing a key role in ensuring the smooth running of the office environment, supporting compliance, health & safety, HR administration, and general operations. The position requires someone proactive, reliable, and confident managing a varied workload in a busy office setting. Key Responsibilities Front of House / Reception: Act as the first point of contact for all visitors, providing a welcoming and professional reception service Manage visitor sign-in/out procedures in line with company policies Maintain reception and communal areas to a consistently high standard Handle incoming calls, directing enquiries appropriately and taking accurate messages Make outgoing calls when required Maintain daily logs of key personnel onsite for contact and safety purposes Office & Facilities Management: Act as the first point of contact for facilities issues, maintenance requests and repairs Liaise with landlords, contractors and service providers to resolve issues efficiently Coordinate maintenance works and site visits, minimising disruption to business operations Ensure meeting rooms, kitchens, and welfare areas are well maintained and fully stocked Office Supplies & Procurement: Manage office stationery, consumables, and business card ordering Maintain inventory levels and ensure timely replenishment Work with approved suppliers to ensure cost-effective purchasing and stock control Administration & Internal Support: Provide administrative support to HR, including document preparation and general assistance Support Credit Control and Purchase Ledger teams with correspondence and updates when required Assist with vehicle-related administration including contracts and service documentation Coordinate meetings, room bookings, and refreshments Carry out general office administration including filing, scanning, photocopying, and data entry Post & Courier Management: Receive, sort, and distribute incoming post efficiently Prepare and dispatch outgoing post Arrange and track courier deliveries as required Health & Safety & Compliance: Act as the designated Health & Safety contact for Head Office Support Health & Safety audits and ensure documentation is maintained in line with ISO standards International Organization for Standardization Attend Health & Safety meetings and represent Head Office updates and actions Track and follow up on Health & Safety actions and compliance requirements Maintain risk assessments and associated compliance documentation Person Specification: Confident communicating with stakeholders at all levels Strong customer service and interpersonal skills Highly organised with excellent time management and prioritisation ability Able to work independently and take ownership of office operations Calm, methodical, and solutions-focused under pressure Professional, discreet, and able to handle confidential information appropriately Flexible and adaptable to changing priorities Strong team player with a collaborative approach Competent user of Microsoft Office Detail-oriented, conscientious, and reliable If this role is of interest, please get in touch today with your updated CV. This role would be suitable for any candidates immediately available, or those on a notice period.
May 01, 2026
Full time
Receptionist/Office Administrator Nottinghamshire - Easy access off of the M1 Permanent, full time role working 37.5 hours per week 8-4pm/8:30-4:30pm/9-5pm - open pattern Up to £28,000 per annum depending on experience SF Partners are recruiting on behalf of a client for a professional and highly organised Receptionist & Office Administrator to join their Nottingham Head Office team. This is a dual-purpose role combining front-of-house reception duties with wider office administration and facilities coordination responsibilities. You will be the first point of contact for visitors and calls, while also playing a key role in ensuring the smooth running of the office environment, supporting compliance, health & safety, HR administration, and general operations. The position requires someone proactive, reliable, and confident managing a varied workload in a busy office setting. Key Responsibilities Front of House / Reception: Act as the first point of contact for all visitors, providing a welcoming and professional reception service Manage visitor sign-in/out procedures in line with company policies Maintain reception and communal areas to a consistently high standard Handle incoming calls, directing enquiries appropriately and taking accurate messages Make outgoing calls when required Maintain daily logs of key personnel onsite for contact and safety purposes Office & Facilities Management: Act as the first point of contact for facilities issues, maintenance requests and repairs Liaise with landlords, contractors and service providers to resolve issues efficiently Coordinate maintenance works and site visits, minimising disruption to business operations Ensure meeting rooms, kitchens, and welfare areas are well maintained and fully stocked Office Supplies & Procurement: Manage office stationery, consumables, and business card ordering Maintain inventory levels and ensure timely replenishment Work with approved suppliers to ensure cost-effective purchasing and stock control Administration & Internal Support: Provide administrative support to HR, including document preparation and general assistance Support Credit Control and Purchase Ledger teams with correspondence and updates when required Assist with vehicle-related administration including contracts and service documentation Coordinate meetings, room bookings, and refreshments Carry out general office administration including filing, scanning, photocopying, and data entry Post & Courier Management: Receive, sort, and distribute incoming post efficiently Prepare and dispatch outgoing post Arrange and track courier deliveries as required Health & Safety & Compliance: Act as the designated Health & Safety contact for Head Office Support Health & Safety audits and ensure documentation is maintained in line with ISO standards International Organization for Standardization Attend Health & Safety meetings and represent Head Office updates and actions Track and follow up on Health & Safety actions and compliance requirements Maintain risk assessments and associated compliance documentation Person Specification: Confident communicating with stakeholders at all levels Strong customer service and interpersonal skills Highly organised with excellent time management and prioritisation ability Able to work independently and take ownership of office operations Calm, methodical, and solutions-focused under pressure Professional, discreet, and able to handle confidential information appropriately Flexible and adaptable to changing priorities Strong team player with a collaborative approach Competent user of Microsoft Office Detail-oriented, conscientious, and reliable If this role is of interest, please get in touch today with your updated CV. This role would be suitable for any candidates immediately available, or those on a notice period.
Our client, a well established presence in West Thurrock are looking for a part time Receptionist. Hours of work are Monday to Friday 1.00pm to 4.00pm and although a temporary position for the right candidate it could result in a permanent position. Duties of the role will include but may not be limited to; taking delivery bookings via telephone, email and face to face, delegating bookings and orders to the relevant departments using clients own booking system. Applicants must be prepared to work in a busy environment, have a keen eye for detail, able to commit to a Monday to Friday part time role and be professional and well presented. If you have the above skills and are able to commit to this exciting opportunity, apply now without delay by submitting your CV.
May 01, 2026
Full time
Our client, a well established presence in West Thurrock are looking for a part time Receptionist. Hours of work are Monday to Friday 1.00pm to 4.00pm and although a temporary position for the right candidate it could result in a permanent position. Duties of the role will include but may not be limited to; taking delivery bookings via telephone, email and face to face, delegating bookings and orders to the relevant departments using clients own booking system. Applicants must be prepared to work in a busy environment, have a keen eye for detail, able to commit to a Monday to Friday part time role and be professional and well presented. If you have the above skills and are able to commit to this exciting opportunity, apply now without delay by submitting your CV.
About the role Sytner Volvo Chester is looking for a friendly and enthusiastic Weekend Receptionist/Host to join our fantastic Welcome team! As a Sytner Host, you should share your passion for our brand every day and immerse customers in the world of Volvo. You will welcome every customer through our doors, managing their visit by directing them to the correct department efficiently and offering refreshments throughout. You will also manage incoming calls and will be responsible for connecting the diallers to the right department promptly. Our Receptionists/Hosts work a variety of full and part-time flexible patterns which can typically include weekends to ensure we provide our customers with the highest possible levels of service. The working pattern for this role is: 9-5 Saturday & 11-4 Sunday. About You You will be the first impression on the phone for our clients and guests so a warm and cheerful voice with an ability to efficiently transfer the call is essential. You will also help proactively manage the experience of whoever visits our showroom so that each customer and guest feel that they have had uniquely personal and bespoke service. To provide the best service to our customers we'll need someone who is: a proactive communicator with our management and dealership teams, innovative in your approach to creating experiences and someone who will use their own initiative where they think it will delight a customer. You will also need to collate customer knowledge and anticipate their needs, to back this up, excellent organisational and preparation skills are required coupled with a genuine passion for detail. Why Sytner? Sytner Group are delighted to provide an industry-leading benefits package. We are passionate about continuous improvement and building an environment where everyone feels valued, appreciated and able to reach their full potential. Enhanced Holiday Entitlement 33 days inc. bank holidays - Pro rata Industry-leading Maternity, Paternity and Adoption Pay Career Development Recognition of Long Service every 5 years Discounted Car Schemes High Street Discounts Discounted Gym memberships Cycle to work scheme One day a year paid voluntary / community work At Sytner, our values and the way we behave are important to us. We are committed to creating an equitable working environment where we value and respect every individual's unique contribution, supporting our colleagues to thrive and achieve their full potential. As part of our commitment to Diversity and Inclusion, you have the right to ask for changes / adjustments to job interviews and the recruitment process. For more information around reasonable adjustments and the recruitment process please click here. Unsure? Read on We represent over 23 of the world's most prestige vehicle brands, across our 140 UK dealerships. We pride ourselves on Developing Talent and Building Careers and our colleagues recently scored Sytner Group an outstanding 89% on our colleague engagement survey.
May 01, 2026
Full time
About the role Sytner Volvo Chester is looking for a friendly and enthusiastic Weekend Receptionist/Host to join our fantastic Welcome team! As a Sytner Host, you should share your passion for our brand every day and immerse customers in the world of Volvo. You will welcome every customer through our doors, managing their visit by directing them to the correct department efficiently and offering refreshments throughout. You will also manage incoming calls and will be responsible for connecting the diallers to the right department promptly. Our Receptionists/Hosts work a variety of full and part-time flexible patterns which can typically include weekends to ensure we provide our customers with the highest possible levels of service. The working pattern for this role is: 9-5 Saturday & 11-4 Sunday. About You You will be the first impression on the phone for our clients and guests so a warm and cheerful voice with an ability to efficiently transfer the call is essential. You will also help proactively manage the experience of whoever visits our showroom so that each customer and guest feel that they have had uniquely personal and bespoke service. To provide the best service to our customers we'll need someone who is: a proactive communicator with our management and dealership teams, innovative in your approach to creating experiences and someone who will use their own initiative where they think it will delight a customer. You will also need to collate customer knowledge and anticipate their needs, to back this up, excellent organisational and preparation skills are required coupled with a genuine passion for detail. Why Sytner? Sytner Group are delighted to provide an industry-leading benefits package. We are passionate about continuous improvement and building an environment where everyone feels valued, appreciated and able to reach their full potential. Enhanced Holiday Entitlement 33 days inc. bank holidays - Pro rata Industry-leading Maternity, Paternity and Adoption Pay Career Development Recognition of Long Service every 5 years Discounted Car Schemes High Street Discounts Discounted Gym memberships Cycle to work scheme One day a year paid voluntary / community work At Sytner, our values and the way we behave are important to us. We are committed to creating an equitable working environment where we value and respect every individual's unique contribution, supporting our colleagues to thrive and achieve their full potential. As part of our commitment to Diversity and Inclusion, you have the right to ask for changes / adjustments to job interviews and the recruitment process. For more information around reasonable adjustments and the recruitment process please click here. Unsure? Read on We represent over 23 of the world's most prestige vehicle brands, across our 140 UK dealerships. We pride ourselves on Developing Talent and Building Careers and our colleagues recently scored Sytner Group an outstanding 89% on our colleague engagement survey.
Renault Cardiff has an exciting opportunity for a Receptionist / Dealership Host to join our friendly team on a part time basis. This is a customer facing role which involves being the first point of contact for customers either by welcoming them to the dealership or dealing with them over the phone in a polite and professional manner. Working pattern The working hours are Friday 8am-6pm, Saturday 8.30am-5pm with 30 minutes lunch break. This is 17 hours per week. Holiday cover for the other Receptionist will be required (advance notice given). What you ll be doing Meet and greet all customers and visitors warmly and professionally, and direct them to the relevant individual/department in a helpful and welcoming manner. Answer incoming telephone calls in line with Renault Retail Call handling standards and warm transfer customers to the relevant person / department. Accurately direct callers to the appropriate person / department. Relaying messages and personally ensuring that the call is returned Ensure that the reception phone is always attended during opening hours and that reception cover is arranged in advance of breaks, lunch, holiday and other absences. Complete daily employee site attendance register and send completed form to HRM in a timely manner. Ensure all visitors to the site are logged in the visitors book. Accept delivery of small parcels and advise addressee for collection. Create and maintain incoming call logs and walk-in customer list What you ll bring Extensive previous experience working in a fast-paced receptionist / host role Ability to provide an outstanding level of customer service Experience in operating a telephone switchboard and a computer-based messaging system (desirable) Ability to manage incoming and outgoing post and deliveries Effective communication skills with a warm friendly manner Pleasant, helpful and courteous manner Proficiency in Microsoft Office Suite and CRM software What s in it for you A salary of £11,235 pa 25 days annual leave plus Bank Holidays (pro rata) Holiday buy / sell scheme Pension scheme with life assurance Subsidised car option after 3 months service (loan plan scheme) Share options Enhanced maternity and paternity leave Gym membership discount Cycle-to-work scheme, discounts on company products and services Learning and development opportunities Superb career opportunities Group-wide Interested? Apply now!
May 01, 2026
Full time
Renault Cardiff has an exciting opportunity for a Receptionist / Dealership Host to join our friendly team on a part time basis. This is a customer facing role which involves being the first point of contact for customers either by welcoming them to the dealership or dealing with them over the phone in a polite and professional manner. Working pattern The working hours are Friday 8am-6pm, Saturday 8.30am-5pm with 30 minutes lunch break. This is 17 hours per week. Holiday cover for the other Receptionist will be required (advance notice given). What you ll be doing Meet and greet all customers and visitors warmly and professionally, and direct them to the relevant individual/department in a helpful and welcoming manner. Answer incoming telephone calls in line with Renault Retail Call handling standards and warm transfer customers to the relevant person / department. Accurately direct callers to the appropriate person / department. Relaying messages and personally ensuring that the call is returned Ensure that the reception phone is always attended during opening hours and that reception cover is arranged in advance of breaks, lunch, holiday and other absences. Complete daily employee site attendance register and send completed form to HRM in a timely manner. Ensure all visitors to the site are logged in the visitors book. Accept delivery of small parcels and advise addressee for collection. Create and maintain incoming call logs and walk-in customer list What you ll bring Extensive previous experience working in a fast-paced receptionist / host role Ability to provide an outstanding level of customer service Experience in operating a telephone switchboard and a computer-based messaging system (desirable) Ability to manage incoming and outgoing post and deliveries Effective communication skills with a warm friendly manner Pleasant, helpful and courteous manner Proficiency in Microsoft Office Suite and CRM software What s in it for you A salary of £11,235 pa 25 days annual leave plus Bank Holidays (pro rata) Holiday buy / sell scheme Pension scheme with life assurance Subsidised car option after 3 months service (loan plan scheme) Share options Enhanced maternity and paternity leave Gym membership discount Cycle-to-work scheme, discounts on company products and services Learning and development opportunities Superb career opportunities Group-wide Interested? Apply now!
Your new role Covering afternoon reception, working Monday to Friday (13:30-18:00) Welcome visitors to the campus, build an understanding of service user requirements and support their travel to destinations throughout the campus. Provide a professional and efficient switchboard service, responding to all internal and external calls. Support with general enquiries, taking and relaying messages, receiving and issuing access cards and keys. Assist with events taking place on campus and support attendees. Process vehicle bookings, visitor parking and operate vehicle access barriers. Support with administrative tasks and responsibilities of the Campus Services Team What you'll need to succeed Excellent understanding of how to provide superb customer care, supporting enquiries in a courteous, helpful and informed manner. Clear communication skills written, over the telephone and in-person, able to interact with, and manage the expectations of a variety of service users. Experience of answering and transferring telephone calls. Able to communicate in the medium of Welsh (highly desirable) Working knowledge of Microsoft Office packages including Word, Excel and Outlook. What you'll get in return 14.44 per hour On-site parking Accessible via some public transport routes 3 month temporary role with possible extension What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
May 01, 2026
Seasonal
Your new role Covering afternoon reception, working Monday to Friday (13:30-18:00) Welcome visitors to the campus, build an understanding of service user requirements and support their travel to destinations throughout the campus. Provide a professional and efficient switchboard service, responding to all internal and external calls. Support with general enquiries, taking and relaying messages, receiving and issuing access cards and keys. Assist with events taking place on campus and support attendees. Process vehicle bookings, visitor parking and operate vehicle access barriers. Support with administrative tasks and responsibilities of the Campus Services Team What you'll need to succeed Excellent understanding of how to provide superb customer care, supporting enquiries in a courteous, helpful and informed manner. Clear communication skills written, over the telephone and in-person, able to interact with, and manage the expectations of a variety of service users. Experience of answering and transferring telephone calls. Able to communicate in the medium of Welsh (highly desirable) Working knowledge of Microsoft Office packages including Word, Excel and Outlook. What you'll get in return 14.44 per hour On-site parking Accessible via some public transport routes 3 month temporary role with possible extension What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Receptionist Cambian Potterspury Lodge School - Towcester Pro-rata Salary of £17,000 30 hours per week, Term Time Only We're looking for a motivated, organised and highly proactive Receptionist to join our team! You will be responsible for front of house supporting the college with a number of reception and administrative functions. Ensuring that a friendly and professional image is kept of the school at all times, you'll be working in a busy, fast paced environment. You will be joining an experienced administrative team and will be responsible for helping to provide an efficient and accessible administration service to support the smooth running and effective management of the college as well as a friendly warm welcome and greetings to our visitors, staff and students. We are looking for a Receptionist that is: Passionate about delivering a high level of customer service. A positive and consistent role model Innovative, engaging, enthusiastic and inspirational Creative thinker and implementer An excellent communicator and team player. The School Potterspury Lodge School is an Ofsted registered independent specialist school offering 38 week, term time education for students aged 8 - 18 years old with Autism and complex needs. The purpose of the school is to prepare students for the demands of adult life through staff expertise and specialist approaches. We provide a nurturing environment that encourages students to flourish academically, socially and emotionally. We aim to teach self-management that allows students to utilise their strengths and manage their difficulties successfully. Our work is based upon understanding the ability of the student to manage as an individual, as part of a group and within their family and the wider community. We pride ourselves on being an Equal Opportunities Employer. And we are committed to safeguarding and protecting the young people and service users within our care. All candidates will be subject to an enhanced DBS check and reference checks. Cambian will conduct online searches of shortlisted candidates. This check will be part of a safeguarding check, and the search will purely be based on whether an individual is suitable to work with children. As care must be taken to avoid unconscious bias and any risk of discrimination a person who will not on the appointment panel will conduct the search and will only share information if and when findings are relevant and of concern.
May 01, 2026
Full time
Receptionist Cambian Potterspury Lodge School - Towcester Pro-rata Salary of £17,000 30 hours per week, Term Time Only We're looking for a motivated, organised and highly proactive Receptionist to join our team! You will be responsible for front of house supporting the college with a number of reception and administrative functions. Ensuring that a friendly and professional image is kept of the school at all times, you'll be working in a busy, fast paced environment. You will be joining an experienced administrative team and will be responsible for helping to provide an efficient and accessible administration service to support the smooth running and effective management of the college as well as a friendly warm welcome and greetings to our visitors, staff and students. We are looking for a Receptionist that is: Passionate about delivering a high level of customer service. A positive and consistent role model Innovative, engaging, enthusiastic and inspirational Creative thinker and implementer An excellent communicator and team player. The School Potterspury Lodge School is an Ofsted registered independent specialist school offering 38 week, term time education for students aged 8 - 18 years old with Autism and complex needs. The purpose of the school is to prepare students for the demands of adult life through staff expertise and specialist approaches. We provide a nurturing environment that encourages students to flourish academically, socially and emotionally. We aim to teach self-management that allows students to utilise their strengths and manage their difficulties successfully. Our work is based upon understanding the ability of the student to manage as an individual, as part of a group and within their family and the wider community. We pride ourselves on being an Equal Opportunities Employer. And we are committed to safeguarding and protecting the young people and service users within our care. All candidates will be subject to an enhanced DBS check and reference checks. Cambian will conduct online searches of shortlisted candidates. This check will be part of a safeguarding check, and the search will purely be based on whether an individual is suitable to work with children. As care must be taken to avoid unconscious bias and any risk of discrimination a person who will not on the appointment panel will conduct the search and will only share information if and when findings are relevant and of concern.
Lifeline Recruitment Services are currently looking for experienced Medical Receptionists to cover at NHS GP Surgeries in various locations including Hastings. You will be working on the surgery's front desk, providing an excellent reception service for patients using Emis Web. The ideal Medical Receptionist will: Have at least 6 months recent experience working in NHS GP surgery as a Medical Receptionist. Be able to book/cancel patient appointments, input patient data on the system, general administration duties and dealing with prescriptions. Be happy to undergo a DBS check or have a DBS certificate dated within a year Be flexible, reliable and professional. Lifeline Recruitment Services is a specialist NHS approved health care agency, who are the preferred supplier to a variety of GP Practices and Private Clinics all over the UK. Here at Lifeline, we pride ourselves on our dedicated service for both candidates and clients. Our friendly staff ensure that you experience a smooth registration process, are committed to finding you the right shifts and can be easily contacted. Join us and start your new locum career today! Registering with Lifeline guarantees you: Excellent pay rates Suitable locations Quick and easy registration Weekly email job alerts If you are interested please apply for the role now
May 01, 2026
Seasonal
Lifeline Recruitment Services are currently looking for experienced Medical Receptionists to cover at NHS GP Surgeries in various locations including Hastings. You will be working on the surgery's front desk, providing an excellent reception service for patients using Emis Web. The ideal Medical Receptionist will: Have at least 6 months recent experience working in NHS GP surgery as a Medical Receptionist. Be able to book/cancel patient appointments, input patient data on the system, general administration duties and dealing with prescriptions. Be happy to undergo a DBS check or have a DBS certificate dated within a year Be flexible, reliable and professional. Lifeline Recruitment Services is a specialist NHS approved health care agency, who are the preferred supplier to a variety of GP Practices and Private Clinics all over the UK. Here at Lifeline, we pride ourselves on our dedicated service for both candidates and clients. Our friendly staff ensure that you experience a smooth registration process, are committed to finding you the right shifts and can be easily contacted. Join us and start your new locum career today! Registering with Lifeline guarantees you: Excellent pay rates Suitable locations Quick and easy registration Weekly email job alerts If you are interested please apply for the role now
Assistant to Head of Operations (FTC) page is loaded Assistant to Head of Operations (FTC)locations: Stonehousetime type: Full timeposted on: Posted Todayjob requisition id: R39820Join as an Assistant to our Operations department in Stonehouse, Gloucestershire.We are looking for an Assistant to Head of Operations for the Operations department at Sartorius. In this role, you will be responsible for a broad range of administrative, clerical and office duties to support the Head of Operations and the wider Operations Team.This is a standalone position supporting a team of 8 professionals, and we are looking forward to shaping the future with you.This position is available for full - time on a fixed - term period for 12 months. You will be based on site in Stonehouse, Gloucestershire. Working hours are Monday to Thursday 7.10 - 16.10, Friday 7.10 - 12.10.Our site in Stonehouse site is a manufacturer of plastic components and single - use products, such as lab scale bioreactors and filtration. Grow with us - Your Responsibilities Frontline reception duties for the Sperry Way Facility including telephone call handling, intercom, post, meeting minutes etc. Provide administrative support to the wider Operations Team such as preparation of PowerPoint presentations, photocopying, scanning, and general office responsibilities Provide a weekly schedule to senior managers of travel plans & visitor arrangements Support with travel plans and hospitality for Head of Operations & visitors travelling to and from Sartorius Stedim Lab Support the Head of Operations with the management of his diary, including the scheduling, and prioritizing of meetings, submission of expense claims and other admin requirements Manage the Maintenance Schedule by ensuring all maintenance is completed within specified timeframes Support staff in the implementation of the Maintenance Schedule e.g. booking and liaising with contractors Order company PPE, uniform and specialized clothing e.g. safety boots, shoes, workwear etc. Keeping accurate records of items purchased Liaise with suppliers to fulfil indirect orders, process orders using Wescale. Support the Operations Team with the booking and arranging of external training Coordinate Company social events such as Summer BBQ, Christmas Hampers, Long Service Awards: booking of events, contractors, scheduling attendees etc. Support the internal audit process, by training to be an Internal Auditor Provide Branding and Marketing support to the site by undertaking Sartorius Branding and Marketing training Operate within the requirements of the quality system and assist in maintaining systems to ensure compliance to ISO 9001,13485, 14001 and regulatory IVD requirements including good documentation practises What will convince us Ideally, previous experience in a Receptionist, Administrative Assistant, or PA/EA role. Solid experience in an autonomous role, comfortable operating without daily supervision Confident communicating with diverse stakeholders across levels and functions Strong organizational skills with the ability to prioritize and multitask under pressure. Proficiency in MS Office (email, calendar, Word/Docs, Excel/Sheets, PowerPoint). Professional telephone manner and customer service skills. High level of discretion and ability to handle sensitive and confidential information. Ideally experience of working within a regulatory experience: ISO14001, 45001, 9001 Strong attention to detail and accuracy.In order to commence working with us, the successful candidate will have the right to work in the UK. What we offer As a growing global life science company, stock listed on the German TecDAX, Sartorius offers a wide range of benefits: Making an impact right from the start: Comprehensive onboarding, including a virtual online platform - even before joining Welcoming Culture: Mutual support, team-spirit and international collaboration; communities on numerous topics such as coaching, agile working and businesswomen network Health & Well-Being : Wide section of health and well-being support such as healthcare plans and health assessment services Attractive Working Conditions 39 hours working week 25 days annual leave plus public holidays Free parking on site Free hot and cold drinks Health & Wellbeing Competitive benefits package, including: + Group Life Assurance + Private Medical Insurance + Private Dental Insurance + Salary Sacrifice Cycle to Work Scheme + Travel Insurance (Employee Paid) + Salary Sacrifice Health Assessment Service Planning Ahead For Your Future Group Personal Pension Plan Group Income Protection Salary Sacrifice Will Writing Service About Sartorius Sartorius is part of the solution in the fight against cancer, dementia, and many other diseases. Our technologies help translate scientific discoveries into real-world medicine faster, so that new therapeutics can reach patients worldwide.We look for ambitious team players and creative minds, who want to contribute to this goal and advance their careers in a dynamic global environment.Join our global team and become part of the solution. We are looking forward to receiving your application.
May 01, 2026
Full time
Assistant to Head of Operations (FTC) page is loaded Assistant to Head of Operations (FTC)locations: Stonehousetime type: Full timeposted on: Posted Todayjob requisition id: R39820Join as an Assistant to our Operations department in Stonehouse, Gloucestershire.We are looking for an Assistant to Head of Operations for the Operations department at Sartorius. In this role, you will be responsible for a broad range of administrative, clerical and office duties to support the Head of Operations and the wider Operations Team.This is a standalone position supporting a team of 8 professionals, and we are looking forward to shaping the future with you.This position is available for full - time on a fixed - term period for 12 months. You will be based on site in Stonehouse, Gloucestershire. Working hours are Monday to Thursday 7.10 - 16.10, Friday 7.10 - 12.10.Our site in Stonehouse site is a manufacturer of plastic components and single - use products, such as lab scale bioreactors and filtration. Grow with us - Your Responsibilities Frontline reception duties for the Sperry Way Facility including telephone call handling, intercom, post, meeting minutes etc. Provide administrative support to the wider Operations Team such as preparation of PowerPoint presentations, photocopying, scanning, and general office responsibilities Provide a weekly schedule to senior managers of travel plans & visitor arrangements Support with travel plans and hospitality for Head of Operations & visitors travelling to and from Sartorius Stedim Lab Support the Head of Operations with the management of his diary, including the scheduling, and prioritizing of meetings, submission of expense claims and other admin requirements Manage the Maintenance Schedule by ensuring all maintenance is completed within specified timeframes Support staff in the implementation of the Maintenance Schedule e.g. booking and liaising with contractors Order company PPE, uniform and specialized clothing e.g. safety boots, shoes, workwear etc. Keeping accurate records of items purchased Liaise with suppliers to fulfil indirect orders, process orders using Wescale. Support the Operations Team with the booking and arranging of external training Coordinate Company social events such as Summer BBQ, Christmas Hampers, Long Service Awards: booking of events, contractors, scheduling attendees etc. Support the internal audit process, by training to be an Internal Auditor Provide Branding and Marketing support to the site by undertaking Sartorius Branding and Marketing training Operate within the requirements of the quality system and assist in maintaining systems to ensure compliance to ISO 9001,13485, 14001 and regulatory IVD requirements including good documentation practises What will convince us Ideally, previous experience in a Receptionist, Administrative Assistant, or PA/EA role. Solid experience in an autonomous role, comfortable operating without daily supervision Confident communicating with diverse stakeholders across levels and functions Strong organizational skills with the ability to prioritize and multitask under pressure. Proficiency in MS Office (email, calendar, Word/Docs, Excel/Sheets, PowerPoint). Professional telephone manner and customer service skills. High level of discretion and ability to handle sensitive and confidential information. Ideally experience of working within a regulatory experience: ISO14001, 45001, 9001 Strong attention to detail and accuracy.In order to commence working with us, the successful candidate will have the right to work in the UK. What we offer As a growing global life science company, stock listed on the German TecDAX, Sartorius offers a wide range of benefits: Making an impact right from the start: Comprehensive onboarding, including a virtual online platform - even before joining Welcoming Culture: Mutual support, team-spirit and international collaboration; communities on numerous topics such as coaching, agile working and businesswomen network Health & Well-Being : Wide section of health and well-being support such as healthcare plans and health assessment services Attractive Working Conditions 39 hours working week 25 days annual leave plus public holidays Free parking on site Free hot and cold drinks Health & Wellbeing Competitive benefits package, including: + Group Life Assurance + Private Medical Insurance + Private Dental Insurance + Salary Sacrifice Cycle to Work Scheme + Travel Insurance (Employee Paid) + Salary Sacrifice Health Assessment Service Planning Ahead For Your Future Group Personal Pension Plan Group Income Protection Salary Sacrifice Will Writing Service About Sartorius Sartorius is part of the solution in the fight against cancer, dementia, and many other diseases. Our technologies help translate scientific discoveries into real-world medicine faster, so that new therapeutics can reach patients worldwide.We look for ambitious team players and creative minds, who want to contribute to this goal and advance their careers in a dynamic global environment.Join our global team and become part of the solution. We are looking forward to receiving your application.
