Customer Service Assistant - Events & Night Shift. Exeter Hourly Rate: £13 Contract: Permanent, 18 hours per week Working Hours: Varied shift patterns, between 7pm - 7am Vita Student's next-level apartment design offers a variety of studios to suit our students lives with the privacy of living alone or the laughter of living together. We offer style, luxury & comfort to our residents, surrounded by premium amenities and a vibrant city life. We're looking for our next Night-time Customer Service Assistant to deliver a luxury, home-from-home experience for our students whilst ensuring the upkeep of our premium site & facilities are maintained at the highest standards. Our Night-time Customer Service Assistant Provide an exceptional & personalised service to students by anticipating and delivering to their needs; offering information on local attractions, and handling enquiries with a focus on creating a seamless and positive experience, whilst maintaining the upkeep of our site & facilities. Front of House / Reception; greet and welcome students and guests with a warm, friendly and vibrant attitude. Be on hand for questions which may arise. Ensure our facilities are being looked after respectfully by residents & guests. Maintain the upkeep of our premium site & facilities; communal areas must be cleaned and maintained to a high standard throughout the nighttime shift during periods when residents & guests are in the shared spaces and during the quieter night hours. Be on hand, delivering solutions to issues or challenges that may arise. Conduct block walks every 4-6 hours surveying and reporting every area of the building. Replenish refreshment stock, such as coffee beans, tea bags, milk and vending machine food products. Manage & store parcels correctly to allow students to easily access their deliveries as required. Be the primary point of contact for any potential incident or emergency that may occur onsite. Maintain waste management areas adhering to health & safety regulations, ensuring potential hazards are addressed / cleaned / tidied / reorganised as required. Event Hosting We run our student experience events 5 nights a week (days may vary Monday - Sunday). On-site events can include activities such as, cocktail/mocktail making, crafting, yoga, fitness classes, beauty and skincare lessons, games nights etc. We also host off-site events such as bowling, crazy golf, and exclusive events such as VIP personal shopping experiences, delivered collaboratively with premium-brand partners: Promote events, garnering resident interest and confirming guest list attendance Prepare & deliver events with a lively and vibrant approach Close down events, cleaning and tidying all equipment and products as required. Who we want to join our team Professional Experience An experienced customer service professional, well-versed in delivering premium experiences to customers. Event management experience would be a significant advantage, however full training is provided. We're not looking for professional cleaners, but need people who can demonstrate a hands on, proactive approach to maintaining the cleanliness and safety of communal areas. Our operations run seamlessly with the support of a variety of technology systems and software; our Customer Service Assistants must be technologically astute. Personal Characteristics Vita Student operate a multi-cultural environment, welcoming colleagues and residents from all over the world with a variety of cultural backgrounds and religious beliefs. All Vita colleagues must deliver a diverse and equal approach to colleagues and residents alike. Excellent communication skills. English will be the primary spoken language; however multi-lingual skills would be warmly welcomed. Strong organisational and leadership qualities with an ability to remain calm under pressure. Adaptability, creativity & positivity. Resilience, with an ability to effectively navigate unexpected situations. Able to carry out tasks that may involve extended periods of standing and repetitive movements, with reasonable adjustments considered where required. Flexibility: Our facilities are open to residents 24 hours a day, 356 days a year including all bank holidays, festive & religious breaks. Where festive and religious celebrations require time off, we will always try to accommodate, however flexibility from our Customer Service Assistants is imperative to be available as required to ensure continuous service to residents. Why work for us . Our employees have the pride of working at our luxury properties, which offer the highest standard of resident accommodation across the UK. We reward the commitment and dedication of our people by providing the following benefits: Holidays - Holidays are paid on a pro-rata basis which is reflective of hours worked. Customer Service Assistants will receive 28days paid holiday including England & Wales Bank Holidays, pro-rata. Your Birthday - We insist that our employees take their birthday off work ensuring they can celebrate their special occasion in a way that is meaningful to them. Perkbox - All employees are given access to a Perkbox account, enabling them to choose lifestyle perks that matter by giving points to spend on a wide range of products, services & experiences, such as; cinema tickets, supermarket savings, discounted days out, a daily coffee or a summer holiday - there's something to suit everyone! Royal London Pension - We care about our people and their future. Vita Group contribute a financial value of 3% of salary to your pension pot in addition to 5% employee contribution to help prepare for the future. Parties & Events - We expect high standards from our people and like to reward demanding work by hosting parties and events each year, encouraging colleagues to let their hair down, have a great time and celebrate success together. Recognition Programmes - We recognise and celebrate our people via numerous recognition schemes, such as employee of the month vouchers, community champion, experience awards, golden buzzer awards, work anniversaries etc. Career Development - Whether your Vita career is a medium or long-term venture; we onboard all employees by means of a thorough induction and learning & development programme, delivering professional progression via our Bronze, Silver, Gold & Platinum training & recognition schemes. 24/7 Employee Assistance - The wellbeing of our colleagues is of vital importance to Vita Group. All employees have access to a confidential service; offering support and guidance for personal or work-related issues that may be impacting wellbeing. Right to Work & DBS All offers of employment are subject to satisfactory pre-employment checks which will include Disclosure & Barring Service (DBS) checks. Unfortunately, we are unable to offer Right to Work Sponsorship. Therefore, if you do require a company to sponsor your Right to Work in the UK, we will not be able to progress your application further.
Apr 30, 2026
Full time
Customer Service Assistant - Events & Night Shift. Exeter Hourly Rate: £13 Contract: Permanent, 18 hours per week Working Hours: Varied shift patterns, between 7pm - 7am Vita Student's next-level apartment design offers a variety of studios to suit our students lives with the privacy of living alone or the laughter of living together. We offer style, luxury & comfort to our residents, surrounded by premium amenities and a vibrant city life. We're looking for our next Night-time Customer Service Assistant to deliver a luxury, home-from-home experience for our students whilst ensuring the upkeep of our premium site & facilities are maintained at the highest standards. Our Night-time Customer Service Assistant Provide an exceptional & personalised service to students by anticipating and delivering to their needs; offering information on local attractions, and handling enquiries with a focus on creating a seamless and positive experience, whilst maintaining the upkeep of our site & facilities. Front of House / Reception; greet and welcome students and guests with a warm, friendly and vibrant attitude. Be on hand for questions which may arise. Ensure our facilities are being looked after respectfully by residents & guests. Maintain the upkeep of our premium site & facilities; communal areas must be cleaned and maintained to a high standard throughout the nighttime shift during periods when residents & guests are in the shared spaces and during the quieter night hours. Be on hand, delivering solutions to issues or challenges that may arise. Conduct block walks every 4-6 hours surveying and reporting every area of the building. Replenish refreshment stock, such as coffee beans, tea bags, milk and vending machine food products. Manage & store parcels correctly to allow students to easily access their deliveries as required. Be the primary point of contact for any potential incident or emergency that may occur onsite. Maintain waste management areas adhering to health & safety regulations, ensuring potential hazards are addressed / cleaned / tidied / reorganised as required. Event Hosting We run our student experience events 5 nights a week (days may vary Monday - Sunday). On-site events can include activities such as, cocktail/mocktail making, crafting, yoga, fitness classes, beauty and skincare lessons, games nights etc. We also host off-site events such as bowling, crazy golf, and exclusive events such as VIP personal shopping experiences, delivered collaboratively with premium-brand partners: Promote events, garnering resident interest and confirming guest list attendance Prepare & deliver events with a lively and vibrant approach Close down events, cleaning and tidying all equipment and products as required. Who we want to join our team Professional Experience An experienced customer service professional, well-versed in delivering premium experiences to customers. Event management experience would be a significant advantage, however full training is provided. We're not looking for professional cleaners, but need people who can demonstrate a hands on, proactive approach to maintaining the cleanliness and safety of communal areas. Our operations run seamlessly with the support of a variety of technology systems and software; our Customer Service Assistants must be technologically astute. Personal Characteristics Vita Student operate a multi-cultural environment, welcoming colleagues and residents from all over the world with a variety of cultural backgrounds and religious beliefs. All Vita colleagues must deliver a diverse and equal approach to colleagues and residents alike. Excellent communication skills. English will be the primary spoken language; however multi-lingual skills would be warmly welcomed. Strong organisational and leadership qualities with an ability to remain calm under pressure. Adaptability, creativity & positivity. Resilience, with an ability to effectively navigate unexpected situations. Able to carry out tasks that may involve extended periods of standing and repetitive movements, with reasonable adjustments considered where required. Flexibility: Our facilities are open to residents 24 hours a day, 356 days a year including all bank holidays, festive & religious breaks. Where festive and religious celebrations require time off, we will always try to accommodate, however flexibility from our Customer Service Assistants is imperative to be available as required to ensure continuous service to residents. Why work for us . Our employees have the pride of working at our luxury properties, which offer the highest standard of resident accommodation across the UK. We reward the commitment and dedication of our people by providing the following benefits: Holidays - Holidays are paid on a pro-rata basis which is reflective of hours worked. Customer Service Assistants will receive 28days paid holiday including England & Wales Bank Holidays, pro-rata. Your Birthday - We insist that our employees take their birthday off work ensuring they can celebrate their special occasion in a way that is meaningful to them. Perkbox - All employees are given access to a Perkbox account, enabling them to choose lifestyle perks that matter by giving points to spend on a wide range of products, services & experiences, such as; cinema tickets, supermarket savings, discounted days out, a daily coffee or a summer holiday - there's something to suit everyone! Royal London Pension - We care about our people and their future. Vita Group contribute a financial value of 3% of salary to your pension pot in addition to 5% employee contribution to help prepare for the future. Parties & Events - We expect high standards from our people and like to reward demanding work by hosting parties and events each year, encouraging colleagues to let their hair down, have a great time and celebrate success together. Recognition Programmes - We recognise and celebrate our people via numerous recognition schemes, such as employee of the month vouchers, community champion, experience awards, golden buzzer awards, work anniversaries etc. Career Development - Whether your Vita career is a medium or long-term venture; we onboard all employees by means of a thorough induction and learning & development programme, delivering professional progression via our Bronze, Silver, Gold & Platinum training & recognition schemes. 24/7 Employee Assistance - The wellbeing of our colleagues is of vital importance to Vita Group. All employees have access to a confidential service; offering support and guidance for personal or work-related issues that may be impacting wellbeing. Right to Work & DBS All offers of employment are subject to satisfactory pre-employment checks which will include Disclosure & Barring Service (DBS) checks. Unfortunately, we are unable to offer Right to Work Sponsorship. Therefore, if you do require a company to sponsor your Right to Work in the UK, we will not be able to progress your application further.
Reception & Office Services Assistant Guildford Full Time Office-Based 28000 We are working with our client, a highly respected professional services firm, to recruit a Reception and Office Services Assistant to join their Guildford office. If you thrive in a front-of-house role, enjoy variety in your day, and take pride in keeping things running smoothly behind the scenes, this could be the perfect next step in your career. You'll be the welcoming face of the firm - greeting clients and visitors, managing meeting rooms, supporting events, and coordinating front-of-house activities. Beyond reception, you'll play a hands-on role in the day-to-day operations of the office - from handling mail and supplies to helping with light maintenance and supporting IT and facilities teams. A typical day might include: Welcoming guests and setting up meeting rooms with AV/Teams support Organising catering and assisting with internal events Handling post, printing, and stationery supplies Troubleshooting basic IT and supporting office health & safety Assisting with records management and general admin What we're looking for: Prior experience in reception, office services, or facilities support Confident communication skills and a helpful, can-do attitude Strong IT literacy and willingness to learn new systems Someone organised, reliable, and happy to pitch in wherever needed An interest in the legal/professional services world is a plus Interested in joining a professional and welcoming office where your contribution truly matters? Apply today to be considered for this exciting opportunity to grow your career in office support! Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
Apr 29, 2026
Full time
Reception & Office Services Assistant Guildford Full Time Office-Based 28000 We are working with our client, a highly respected professional services firm, to recruit a Reception and Office Services Assistant to join their Guildford office. If you thrive in a front-of-house role, enjoy variety in your day, and take pride in keeping things running smoothly behind the scenes, this could be the perfect next step in your career. You'll be the welcoming face of the firm - greeting clients and visitors, managing meeting rooms, supporting events, and coordinating front-of-house activities. Beyond reception, you'll play a hands-on role in the day-to-day operations of the office - from handling mail and supplies to helping with light maintenance and supporting IT and facilities teams. A typical day might include: Welcoming guests and setting up meeting rooms with AV/Teams support Organising catering and assisting with internal events Handling post, printing, and stationery supplies Troubleshooting basic IT and supporting office health & safety Assisting with records management and general admin What we're looking for: Prior experience in reception, office services, or facilities support Confident communication skills and a helpful, can-do attitude Strong IT literacy and willingness to learn new systems Someone organised, reliable, and happy to pitch in wherever needed An interest in the legal/professional services world is a plus Interested in joining a professional and welcoming office where your contribution truly matters? Apply today to be considered for this exciting opportunity to grow your career in office support! Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
Facilities Assistant page is loaded Facilities Assistantlocations: Leeds, UKtime type: Part timeposted on: Posted 4 Days Agojob requisition id: R055854# Company Info First American Financial Corporation (FAFC) is a leading global provider of title insurance and settlement services for residential and commercial real estate transactions. FAFC has offices throughout the globe and is the world's largest insurer of title. First Title Group is the UK division of FAFC and is made up of several core companies including enact, the largest direct conveyancer in the UK. Our conveyancing experts handle 1 in 4 remortgage transactions in England and Wales. The majority of our work comes direct from the end client rather than estate agents and brokers. We foster relationships of mutual respect with the referrers we do work with. We are passionate about providing exceptional service and are proud of our dedicated team of conveyancers, who focus on providing our customers with a friendly, personal service using their expert knowledge and experience to ensure a smooth, efficient transaction from start to finish. We have built a wealth of experience within our teams and this encourages support, constant learning and good relations. The growth and development of our people is paramount to ensure potential is achieved. Job Description To support the delivery of facilities services across the Group's offices, by providing a high-quality administration, front of house, and hospitality service, that supports the Company's objectives and ensures the smooth running of safe and well-maintained workplaces. KEY RESPONSIBILITIES (unless specified otherwise, all activities relate to the Leeds offices only) Supporting the reception and hospitality services, covering holidays, breaks and other absence. Providing administration support to the Facilities Team, including maintenance of any policy and procedure documentation, production of management reports and information, etc. Processing Group facilities-related invoices for payment. Undertaking routine office inspections, ensuring compliance with regulations, and logging hazards. Assisting with completion and actioning of DSE assessments for staff. Ordering and replenishing stock for the tea-points and breakout areas. Monitoring cleanliness standards and liaising with cleaning contractors. Preparing meeting rooms, moving tables and chairs, and setting up equipment when needed. Keeping Planned Preventative Maintenance logs and service records up to date for Group offices Handling service requests from staff across all Group offices, ensuring reactive maintenance job are scheduled and progressed promptly. Meeting visiting contractors and directing them within the offices. Helping with mailroom tasks and handling deliveries. Any other facilities tasks, which could be reasonably expected to be part of this role. Adhere to Conduct Rules You must: Act with integrity Act with due care, skill and diligence Be open and co-operative with the FCA, the PRA and other regulators Pay due regard to the interests of customers and treat them fairly Observe proper standards of market conduct Deliver good outcomes for retail customersPERSONAL QUALITIES Highly organised with a keen attention to detail and strong administration, analytical, and problem-solving skills Self-motivated and reliable Proficient in time management, planning and prioritisation Ability to work independently and collaboratively to achieve business objectives Excellent interpersonal and communication skills and ability to develop positive relationships with internal customers and external third parties Basic understanding of health & safety and compliance requirements Good knowledge of Microsoft applications including Word, Excel, Teams, PowerPoint Questions the way we operate and helps department to work smarter not just harderAbove all, to be successful in these fantastic roles you need to show enthusiasm, flexibility and a positive working attitude. For this you will be rewarded with the opportunity for a successful career within an expanding global company.Enact has provided conveyancing services to over 2 million customers since we opened our doors in 2000. On average we help arrange one in every four remortgage transactions in England and Wales.Our sister company Live provides conveyancing and letting solutions.Enact and Live are wholly owned subsidiaries of First American Financial Corporation ("FAFC"), a leading global provider of title insurance and settlement services for residential and commercial real estate transactions. First American has offices around the globe and invests in innovative technology to equip our people to lead the digital transformation of our industry.We are passionate about providing exceptional service and are proud of our dedicated teams who focus on providing our customers with a friendly, professional service using their expert knowledge and experience to assist clients and drive results.We value and respect each individual's unique perspectives, experiences and contributions.Our inclusive culture of teamwork and innovation is one in which our people can perform well, take initiative and are accountable for what they do.The growth and development of our people is paramount to ensure potential is achieved. Our commitment to developing and supporting employees, through appropriate training and development opportunities means our employees increase their knowledge, their capability and thus their ability to achieve our company goals. The scope of the training extends from initial induction and is limitless due to our focus on continuous development.We value a good work/life balance and have a wide range of family-friendly policies.These are just some of the reasons why so many long serving employees have chosen to grow their career with us.If you would like to join a global company that is committed to the success of each employee and offers challenge, purpose and the opportunity to grow both personally and professionally in a team-orientated environment, you will enjoy a career with us. Benefits of working here Hybrid work arrangements Pension plan with employer contribution Health and wellbeing benefits Family friendly policies Life insurance Potential for performance related bonus Sponsorship for professional qualifications Buy and sell holiday scheme Extra day off for birthday Interest Free Season Ticket Loan Discount on company products and services Internal mobility - opportunity to apply for roles in different areas of the business Regular social events
Apr 29, 2026
Full time
Facilities Assistant page is loaded Facilities Assistantlocations: Leeds, UKtime type: Part timeposted on: Posted 4 Days Agojob requisition id: R055854# Company Info First American Financial Corporation (FAFC) is a leading global provider of title insurance and settlement services for residential and commercial real estate transactions. FAFC has offices throughout the globe and is the world's largest insurer of title. First Title Group is the UK division of FAFC and is made up of several core companies including enact, the largest direct conveyancer in the UK. Our conveyancing experts handle 1 in 4 remortgage transactions in England and Wales. The majority of our work comes direct from the end client rather than estate agents and brokers. We foster relationships of mutual respect with the referrers we do work with. We are passionate about providing exceptional service and are proud of our dedicated team of conveyancers, who focus on providing our customers with a friendly, personal service using their expert knowledge and experience to ensure a smooth, efficient transaction from start to finish. We have built a wealth of experience within our teams and this encourages support, constant learning and good relations. The growth and development of our people is paramount to ensure potential is achieved. Job Description To support the delivery of facilities services across the Group's offices, by providing a high-quality administration, front of house, and hospitality service, that supports the Company's objectives and ensures the smooth running of safe and well-maintained workplaces. KEY RESPONSIBILITIES (unless specified otherwise, all activities relate to the Leeds offices only) Supporting the reception and hospitality services, covering holidays, breaks and other absence. Providing administration support to the Facilities Team, including maintenance of any policy and procedure documentation, production of management reports and information, etc. Processing Group facilities-related invoices for payment. Undertaking routine office inspections, ensuring compliance with regulations, and logging hazards. Assisting with completion and actioning of DSE assessments for staff. Ordering and replenishing stock for the tea-points and breakout areas. Monitoring cleanliness standards and liaising with cleaning contractors. Preparing meeting rooms, moving tables and chairs, and setting up equipment when needed. Keeping Planned Preventative Maintenance logs and service records up to date for Group offices Handling service requests from staff across all Group offices, ensuring reactive maintenance job are scheduled and progressed promptly. Meeting visiting contractors and directing them within the offices. Helping with mailroom tasks and handling deliveries. Any other facilities tasks, which could be reasonably expected to be part of this role. Adhere to Conduct Rules You must: Act with integrity Act with due care, skill and diligence Be open and co-operative with the FCA, the PRA and other regulators Pay due regard to the interests of customers and treat them fairly Observe proper standards of market conduct Deliver good outcomes for retail customersPERSONAL QUALITIES Highly organised with a keen attention to detail and strong administration, analytical, and problem-solving skills Self-motivated and reliable Proficient in time management, planning and prioritisation Ability to work independently and collaboratively to achieve business objectives Excellent interpersonal and communication skills and ability to develop positive relationships with internal customers and external third parties Basic understanding of health & safety and compliance requirements Good knowledge of Microsoft applications including Word, Excel, Teams, PowerPoint Questions the way we operate and helps department to work smarter not just harderAbove all, to be successful in these fantastic roles you need to show enthusiasm, flexibility and a positive working attitude. For this you will be rewarded with the opportunity for a successful career within an expanding global company.Enact has provided conveyancing services to over 2 million customers since we opened our doors in 2000. On average we help arrange one in every four remortgage transactions in England and Wales.Our sister company Live provides conveyancing and letting solutions.Enact and Live are wholly owned subsidiaries of First American Financial Corporation ("FAFC"), a leading global provider of title insurance and settlement services for residential and commercial real estate transactions. First American has offices around the globe and invests in innovative technology to equip our people to lead the digital transformation of our industry.We are passionate about providing exceptional service and are proud of our dedicated teams who focus on providing our customers with a friendly, professional service using their expert knowledge and experience to assist clients and drive results.We value and respect each individual's unique perspectives, experiences and contributions.Our inclusive culture of teamwork and innovation is one in which our people can perform well, take initiative and are accountable for what they do.The growth and development of our people is paramount to ensure potential is achieved. Our commitment to developing and supporting employees, through appropriate training and development opportunities means our employees increase their knowledge, their capability and thus their ability to achieve our company goals. The scope of the training extends from initial induction and is limitless due to our focus on continuous development.We value a good work/life balance and have a wide range of family-friendly policies.These are just some of the reasons why so many long serving employees have chosen to grow their career with us.If you would like to join a global company that is committed to the success of each employee and offers challenge, purpose and the opportunity to grow both personally and professionally in a team-orientated environment, you will enjoy a career with us. Benefits of working here Hybrid work arrangements Pension plan with employer contribution Health and wellbeing benefits Family friendly policies Life insurance Potential for performance related bonus Sponsorship for professional qualifications Buy and sell holiday scheme Extra day off for birthday Interest Free Season Ticket Loan Discount on company products and services Internal mobility - opportunity to apply for roles in different areas of the business Regular social events
Office Manager/Executive Assistant page is loaded Office Manager/Executive Assistantlocations: Londontime type: Full timeposted on: Posted Todayjob requisition id: 0 Overview: Responsible for overseeing the daily administrative operations of the studio to ensure smooth and efficient functioning. Supports teams using a wide range of professional skills such as scheduling meetings and appointments, coordinating office operations and providing general administrative support to employees. Highly organised and motivated to take initiative in supporting company operations and teams. Responsibilities :Administrative Duties: Provides administrative leadership support and advises practice leaders accordingly Supports Leadership Meetings and takes minutes as required Schedules and organises activities such as meetings, diary schedules, travel, conferences and interviews for leadership staff Supports the Regional Commercial Business Leader with staff operations, including open job listings and the onboarding process for new hires Performs desktop publishing activities of both routine and advanced nature, for reports, correspondence and presentations Completes Company registration renewals Manages and reconciles studio credit card charges and processes team and assigned leadership travel expense reports Provides back up coverage for reception as needed Trains employees in administrative and office duties as needed Manages the office calendar to keep track of employee holidays and leaveOffice Duties: Oversees any enhancements to the studio working environment such as office supplies, print room, kitchen, and meeting room facilities Serves as the point person for office maintenance and facilities, supplies, business license renewal and invoices Provides support for reception and advises accordingly Oversees building management and facility vendors, including cleaning and security services Manages and coordinates office activities, such as parties and celebrations Provides leadership to the Health and Safety Committee, and supports ongoing heath and safety needs for staff Assists in the onboarding process and setup for new hires Supports employees in using office systems, applications and software Coordinates with the Information Technology team with regards to office technology needs Qualifications: Accredited professional degree or an equivalent combination of education and experience preferred Typically with 8+ years of related experience Experience in MS Office Suite preferred, including Outlook, Word, Excel, PowerPoint and Teams First Aid & Fire Marshall Trained preferred Strong interpersonal skills and the ability to interact with all levels of staff Ability to maintain appropriate degree of confidentiality Ability to communicate in a clear, concise and professional manner both verbally and in writing Ability to proactively problem solve and collaborate on innovative solutions Ability to work in a team Ability to prioritise tasks to meet multiple deadlines and respond to changes at short notice Ability to work on multiple tasks and projects at the same time Ability to effectively meet deadlines at expected qualityIf you currently work for HKS, please submit your application via the Internal Careers Portal. Make Your Search Easier!We recommend selecting the location and/or country before selecting a job title when performing a search.
Apr 29, 2026
Full time
Office Manager/Executive Assistant page is loaded Office Manager/Executive Assistantlocations: Londontime type: Full timeposted on: Posted Todayjob requisition id: 0 Overview: Responsible for overseeing the daily administrative operations of the studio to ensure smooth and efficient functioning. Supports teams using a wide range of professional skills such as scheduling meetings and appointments, coordinating office operations and providing general administrative support to employees. Highly organised and motivated to take initiative in supporting company operations and teams. Responsibilities :Administrative Duties: Provides administrative leadership support and advises practice leaders accordingly Supports Leadership Meetings and takes minutes as required Schedules and organises activities such as meetings, diary schedules, travel, conferences and interviews for leadership staff Supports the Regional Commercial Business Leader with staff operations, including open job listings and the onboarding process for new hires Performs desktop publishing activities of both routine and advanced nature, for reports, correspondence and presentations Completes Company registration renewals Manages and reconciles studio credit card charges and processes team and assigned leadership travel expense reports Provides back up coverage for reception as needed Trains employees in administrative and office duties as needed Manages the office calendar to keep track of employee holidays and leaveOffice Duties: Oversees any enhancements to the studio working environment such as office supplies, print room, kitchen, and meeting room facilities Serves as the point person for office maintenance and facilities, supplies, business license renewal and invoices Provides support for reception and advises accordingly Oversees building management and facility vendors, including cleaning and security services Manages and coordinates office activities, such as parties and celebrations Provides leadership to the Health and Safety Committee, and supports ongoing heath and safety needs for staff Assists in the onboarding process and setup for new hires Supports employees in using office systems, applications and software Coordinates with the Information Technology team with regards to office technology needs Qualifications: Accredited professional degree or an equivalent combination of education and experience preferred Typically with 8+ years of related experience Experience in MS Office Suite preferred, including Outlook, Word, Excel, PowerPoint and Teams First Aid & Fire Marshall Trained preferred Strong interpersonal skills and the ability to interact with all levels of staff Ability to maintain appropriate degree of confidentiality Ability to communicate in a clear, concise and professional manner both verbally and in writing Ability to proactively problem solve and collaborate on innovative solutions Ability to work in a team Ability to prioritise tasks to meet multiple deadlines and respond to changes at short notice Ability to work on multiple tasks and projects at the same time Ability to effectively meet deadlines at expected qualityIf you currently work for HKS, please submit your application via the Internal Careers Portal. Make Your Search Easier!We recommend selecting the location and/or country before selecting a job title when performing a search.
A global title insurance provider is seeking a Facilities Assistant in Leeds. This part-time role involves supporting reception, administration, and facilities services, ensuring well-maintained workplaces. Successful candidates should demonstrate strong organisational and interpersonal skills, and a basic understanding of health & safety regulations. The position offers opportunities for professional development and a hybrid working arrangement. Join a dedicated team passionate about exceptional service.
Apr 29, 2026
Full time
A global title insurance provider is seeking a Facilities Assistant in Leeds. This part-time role involves supporting reception, administration, and facilities services, ensuring well-maintained workplaces. Successful candidates should demonstrate strong organisational and interpersonal skills, and a basic understanding of health & safety regulations. The position offers opportunities for professional development and a hybrid working arrangement. Join a dedicated team passionate about exceptional service.
Assistant Facilities Manager Near Bury St Edmunds (Office based) 12-month fixed term contract (Immediate start) Full-time, Monday to Friday From £31,000 per annum Purpose of this role To assist in leading the facilities team, who are responsible for the maintenance of buildings, associated equipment and services on a day-to-day basis. This role will be a key liaison for site services and will manage external contractors and sub-contractors, applying health, safety, environmental and quality standards as required. Your key responsibilities are: Assist in overseeing the facilities team who are responsible for the maintenance of buildings and associated equipment and services Respond to, escalate, record, and complete planned and reactive maintenance tasks Be a key liaison for site services and manage the external contractors and sub-contractors, applying health, safety, environment and quality standards Complete and stay current with all required SHEQ training and risk reporting Be proactive in highlighting and driving preventive measures and controls Assist the Group Facilities Manager to coordinate all premises-based works activities, identify process improvements, review environmental targets and recommend cost saving opportunities Arrange for regular maintenance of equipment and internal systems (e.g. heating system, fire & intruder alarms) Maintain an updated record of maintenance of equipment and internal system and document processes Assist the Group Facilities Manager with longer term/larger scale projects such as office moves/ relocation's and/or significant refurbishment works Visit other premises as and when required to monitor/review ongoing facilities activities Covering main Head Office reception and reception duties when required Any other duties as required by the business Provide general administrative support Experience/Knowledge: Previous facilities maintenance experience or equivalent Experience completing site inductions, Method Statements, Risk Assessments Experience of leading a team and projects Abilities/Skills: Be adaptable to any situation in a calm and collected manner Strong understanding of Microsoft Office & Excel Desirable: Basic health and safety knowledge PowerPoint Please apply today with your updated CV, or call our office on (phone number removed) for more information, asking for Janine Broughton.
Apr 29, 2026
Contractor
Assistant Facilities Manager Near Bury St Edmunds (Office based) 12-month fixed term contract (Immediate start) Full-time, Monday to Friday From £31,000 per annum Purpose of this role To assist in leading the facilities team, who are responsible for the maintenance of buildings, associated equipment and services on a day-to-day basis. This role will be a key liaison for site services and will manage external contractors and sub-contractors, applying health, safety, environmental and quality standards as required. Your key responsibilities are: Assist in overseeing the facilities team who are responsible for the maintenance of buildings and associated equipment and services Respond to, escalate, record, and complete planned and reactive maintenance tasks Be a key liaison for site services and manage the external contractors and sub-contractors, applying health, safety, environment and quality standards Complete and stay current with all required SHEQ training and risk reporting Be proactive in highlighting and driving preventive measures and controls Assist the Group Facilities Manager to coordinate all premises-based works activities, identify process improvements, review environmental targets and recommend cost saving opportunities Arrange for regular maintenance of equipment and internal systems (e.g. heating system, fire & intruder alarms) Maintain an updated record of maintenance of equipment and internal system and document processes Assist the Group Facilities Manager with longer term/larger scale projects such as office moves/ relocation's and/or significant refurbishment works Visit other premises as and when required to monitor/review ongoing facilities activities Covering main Head Office reception and reception duties when required Any other duties as required by the business Provide general administrative support Experience/Knowledge: Previous facilities maintenance experience or equivalent Experience completing site inductions, Method Statements, Risk Assessments Experience of leading a team and projects Abilities/Skills: Be adaptable to any situation in a calm and collected manner Strong understanding of Microsoft Office & Excel Desirable: Basic health and safety knowledge PowerPoint Please apply today with your updated CV, or call our office on (phone number removed) for more information, asking for Janine Broughton.
Legal Secretary / Receptionist - Harrogate (Office-Based) We are seeking a highly organised and professional Legal Secretary/Receptionist to join our busy office in Harrogate , providing essential support to our fee earners and wider team. This is a varied role combining high-quality legal secretarial work with wider administrative responsibilities to ensure the smooth running of the office. Location: Harrogate (office-based) Working Hours: Monday to Friday, 9:00am - 5:00pm (flexibility may be considered) Salary: 27,000 - 30,000 (dependent on experience) Benefits: Free on-site parking Key Responsibilities Legal Secretarial Support Audio typing and copy typing of legal correspondence, file notes, and other documentation Production of court documents, letters, forms, and other legal materials Maintain fee earners' diaries, scheduling appointments, court dates, and client meetings Manage correspondence, including letters, emails, and enclosures Support fee earners with document bundling, printing, scanning, and filing Legal Administration Maintain accurate electronic and paper filing systems Update case management systems as required Assist with client onboarding, including collecting forms, ID verification, and record updates Handle phone and email enquiries professionally and efficiently Office & Team Support Act as the first point of contact for clients, providing a calm and professional service Assist in daily office operations, including facilities support and stationery management Support fee earners with PA-style tasks such as travel arrangements, meeting preparation, and diary management Provide cover for other administrative or secretarial staff during absences Skills and Knowledge Essential Strong and accurate audio typing skills, ideally in a legal or professional services environment Excellent written and spoken English with strong attention to detail Proficient in Microsoft Office, particularly Word and Outlook; ability to learn case management systems Highly organised with the ability to multitask and prioritise effectively Professional, friendly, and confident communication skills Reliability, discretion, and high levels of confidentiality Desirable Previous experience as a Legal Administrator, Legal Secretary, or Legal Assistant Familiarity with audio transcription systems and legal document formats Experience supporting fee earners directly with PA-style duties If you are an experienced Legal Secretary/Receptionist looking for a varied and professional role in a supportive office environment, we would love to hear from you.
Apr 29, 2026
Full time
Legal Secretary / Receptionist - Harrogate (Office-Based) We are seeking a highly organised and professional Legal Secretary/Receptionist to join our busy office in Harrogate , providing essential support to our fee earners and wider team. This is a varied role combining high-quality legal secretarial work with wider administrative responsibilities to ensure the smooth running of the office. Location: Harrogate (office-based) Working Hours: Monday to Friday, 9:00am - 5:00pm (flexibility may be considered) Salary: 27,000 - 30,000 (dependent on experience) Benefits: Free on-site parking Key Responsibilities Legal Secretarial Support Audio typing and copy typing of legal correspondence, file notes, and other documentation Production of court documents, letters, forms, and other legal materials Maintain fee earners' diaries, scheduling appointments, court dates, and client meetings Manage correspondence, including letters, emails, and enclosures Support fee earners with document bundling, printing, scanning, and filing Legal Administration Maintain accurate electronic and paper filing systems Update case management systems as required Assist with client onboarding, including collecting forms, ID verification, and record updates Handle phone and email enquiries professionally and efficiently Office & Team Support Act as the first point of contact for clients, providing a calm and professional service Assist in daily office operations, including facilities support and stationery management Support fee earners with PA-style tasks such as travel arrangements, meeting preparation, and diary management Provide cover for other administrative or secretarial staff during absences Skills and Knowledge Essential Strong and accurate audio typing skills, ideally in a legal or professional services environment Excellent written and spoken English with strong attention to detail Proficient in Microsoft Office, particularly Word and Outlook; ability to learn case management systems Highly organised with the ability to multitask and prioritise effectively Professional, friendly, and confident communication skills Reliability, discretion, and high levels of confidentiality Desirable Previous experience as a Legal Administrator, Legal Secretary, or Legal Assistant Familiarity with audio transcription systems and legal document formats Experience supporting fee earners directly with PA-style duties If you are an experienced Legal Secretary/Receptionist looking for a varied and professional role in a supportive office environment, we would love to hear from you.
Reception & Facilities Assistant Location: Guildford Salary: £28,500 The Opportunity We are looking for a proactive and personable Reception & Facilities Assistant to join a busy and fast-paced office environment. This is a varied role where no two days are the same you ll be supporting across reception, facilities, reprographics, and general office functions. If you enjoy working in a dynamic team, thrive on multitasking, and take pride in delivering excellent internal service, this could be a great fit for you. Key Responsibilities General Office Support Handle enquiries via phone, email, and face-to-face Manage incoming and outgoing post, including courier bookings Maintain office supplies and service points Support banking processes, petty cash, and cheque requests Monitor and report on office equipment and facilities Reprographics Prepare, collate, and present professional documentation Manage workloads and prioritise tasks effectively Operate reprographics equipment in line with safety standards Reception Duties Welcome visitors and provide a professional front-of-house service Manage calls efficiently and in line with company standards Book meeting rooms and arrange refreshments Set up rooms for meetings, training, and events Ensure reception and meeting areas are always presentable Facilities Support Assist the Facilities Manager with day-to-day operations Update systems and documentation Support internal communications (e.g. weekly bulletin) Assist with office initiatives such as staff refreshments and events Provide additional support across teams as required About You Friendly, professional, and highly organised A strong team player with a flexible approach Able to work under pressure and manage multiple tasks Confident communicator with excellent interpersonal skills Good IT skills and attention to detail Proactive with a problem-solving mindset What s on Offer A varied and engaging role within a supportive team Opportunity to develop across multiple business functions A professional and collaborative working environment If you re looking for a hands-on role where you can make a real impact day-to-day, we d love to hear from you. COM1
Apr 29, 2026
Full time
Reception & Facilities Assistant Location: Guildford Salary: £28,500 The Opportunity We are looking for a proactive and personable Reception & Facilities Assistant to join a busy and fast-paced office environment. This is a varied role where no two days are the same you ll be supporting across reception, facilities, reprographics, and general office functions. If you enjoy working in a dynamic team, thrive on multitasking, and take pride in delivering excellent internal service, this could be a great fit for you. Key Responsibilities General Office Support Handle enquiries via phone, email, and face-to-face Manage incoming and outgoing post, including courier bookings Maintain office supplies and service points Support banking processes, petty cash, and cheque requests Monitor and report on office equipment and facilities Reprographics Prepare, collate, and present professional documentation Manage workloads and prioritise tasks effectively Operate reprographics equipment in line with safety standards Reception Duties Welcome visitors and provide a professional front-of-house service Manage calls efficiently and in line with company standards Book meeting rooms and arrange refreshments Set up rooms for meetings, training, and events Ensure reception and meeting areas are always presentable Facilities Support Assist the Facilities Manager with day-to-day operations Update systems and documentation Support internal communications (e.g. weekly bulletin) Assist with office initiatives such as staff refreshments and events Provide additional support across teams as required About You Friendly, professional, and highly organised A strong team player with a flexible approach Able to work under pressure and manage multiple tasks Confident communicator with excellent interpersonal skills Good IT skills and attention to detail Proactive with a problem-solving mindset What s on Offer A varied and engaging role within a supportive team Opportunity to develop across multiple business functions A professional and collaborative working environment If you re looking for a hands-on role where you can make a real impact day-to-day, we d love to hear from you. COM1
Facilities Assistant - 9-month FTC Birmingham & Solihull - fully office-based Mon-Fri 24,000 - 25,000 p/a DoE Bell Cornwall Recruitment are delighted to be working with an award-winning, reputable, regional law firm based in Birmingham. They are looking for a proactive Facilities Assistant to join their facilities team on a fixed-term basis (9 months). This hands-on role combines office operations, facilities management, and administrative support. You will assist the Facilities Manager, help maintain smooth office operations, and be involved in archiving sensitive documents. Duties and responsibilities of the Facilities Assistant include (but are not limited to): Assist with office maintenance, equipment checks, and day-to-day operational tasks. Prepare meeting rooms, provide refreshments, and ensure offices run smoothly. Organise, file, and securely manage wills and other sensitive legal documents. Provide front of desk cover where required. Assist with projects, admin tasks, and office co-ordination. Requirements: MUST have a full UK driving license to travel between sites. Strong communication skills. An interest in facility management. Available to start immediately and commit to the full 9-months. Happy in the office full time, Monday to Friday. An ideal opportunity for someone looking to start or develop a career in facilities within a fast-paced professional services environment. INDLP Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment business. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
Apr 28, 2026
Contractor
Facilities Assistant - 9-month FTC Birmingham & Solihull - fully office-based Mon-Fri 24,000 - 25,000 p/a DoE Bell Cornwall Recruitment are delighted to be working with an award-winning, reputable, regional law firm based in Birmingham. They are looking for a proactive Facilities Assistant to join their facilities team on a fixed-term basis (9 months). This hands-on role combines office operations, facilities management, and administrative support. You will assist the Facilities Manager, help maintain smooth office operations, and be involved in archiving sensitive documents. Duties and responsibilities of the Facilities Assistant include (but are not limited to): Assist with office maintenance, equipment checks, and day-to-day operational tasks. Prepare meeting rooms, provide refreshments, and ensure offices run smoothly. Organise, file, and securely manage wills and other sensitive legal documents. Provide front of desk cover where required. Assist with projects, admin tasks, and office co-ordination. Requirements: MUST have a full UK driving license to travel between sites. Strong communication skills. An interest in facility management. Available to start immediately and commit to the full 9-months. Happy in the office full time, Monday to Friday. An ideal opportunity for someone looking to start or develop a career in facilities within a fast-paced professional services environment. INDLP Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment business. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
Location Park Plaza Westminster Bridge London, United Kingdom Assistant Spa Manager Opening! - Park Plaza Westminster At Park Plaza Westminster Bridge Hotel, we are all about creating stories and memories by delivering excellent and personal service to our guests. The friendly face of the 1023 bedrooms Park Plaza Westminster Bridge Hotel, as our Assistant Spa Manager you will be responsible for overseeing the operations of the luxurious spa and gym facilities. With your flair and passion for delivering exceptional service, you will be someone with a helpful, can do approach who leads and delivers a memorable experience for every guest. Benefits As our Assistant Spa Manager, you will receive: Heavily discounted hotel rates in Europe (extends to the Radisson Hotel Group and family & friends) F&B discounts at our restaurants and bars (for your whole party) Two wellness days per year, meaning all teammembers start with 30 days of holiday per year - including bank holidays, increasing with years of service! Two free meals per day, every day (including your day off if you choose to come in!) Access to 40% of your pay before payday through Wagestream Recommend a friend scheme - up to £750! Vitality at work scheme with great gym discounts & mor Ride to Work scheme & free cycling lessons 24/7 employee assistance programme Rota given 2 weeks in advance Departmental productivity & service incentive scheme Benefit Hub - Discounted prices at hundreds of stores, supermarkets, major retailers, attractions, restaurants, and cinemas. Free dry cleaning for work uniform Annual Staff parties and events As an Assistant Spa Manager here, you will: Manage the spa team, ensuring the smooth day-to-day operation of all spa facilities, including treatment rooms, swimming pool, sauna, steam room and gym. Be responsible for the upkeep and operation of the hotel's fitness centre, including reporting and escalating maintenance or cleanliness issues where required, and sustaining safety practices. Have motivation, energy and attention to detail at the forefront of everything you do. Have an organised, impeccably clean and well-presented environment from your team including the pool areas. Work with our brand partner to ensure our spa offering is coherent and creative. Be business minded, understand your P&L, maximise revenue opportunities, control costs to optimise overall profitability and implement quality controls. A capacity for hard work, natural ability to get on with people and a passion for high quality spa experience are a must. Create a warm and welcoming atmosphere, address guest concerns or complaints promptly. Continuously seek ways to enhance the spa experience for our guests and implement improvements accordingly. Recruit, train, and manage a skilled team of spa professionals, including therapists, receptionists, and support staff. Fostering a positive and collaborative work environment. Ensure compliance with health and safety regulations, maintaining a clean, hygienic, and safe environment for guests and staff. What we'll need from you: Proven experience as a Head Spa Therapist/ Senior Spa Therapist Strong leadership and interpersonal skills Help to drive the financial performance of the spa In-depth knowledge of spa operations, including spa therapies, products, and equipment. Renowned for creating memorable moments, Park Plaza caters to both leisure and business travellers with stylish guest rooms and versatile meeting facilities that are perfectly complemented by award winning restaurants and bars.
Apr 26, 2026
Full time
Location Park Plaza Westminster Bridge London, United Kingdom Assistant Spa Manager Opening! - Park Plaza Westminster At Park Plaza Westminster Bridge Hotel, we are all about creating stories and memories by delivering excellent and personal service to our guests. The friendly face of the 1023 bedrooms Park Plaza Westminster Bridge Hotel, as our Assistant Spa Manager you will be responsible for overseeing the operations of the luxurious spa and gym facilities. With your flair and passion for delivering exceptional service, you will be someone with a helpful, can do approach who leads and delivers a memorable experience for every guest. Benefits As our Assistant Spa Manager, you will receive: Heavily discounted hotel rates in Europe (extends to the Radisson Hotel Group and family & friends) F&B discounts at our restaurants and bars (for your whole party) Two wellness days per year, meaning all teammembers start with 30 days of holiday per year - including bank holidays, increasing with years of service! Two free meals per day, every day (including your day off if you choose to come in!) Access to 40% of your pay before payday through Wagestream Recommend a friend scheme - up to £750! Vitality at work scheme with great gym discounts & mor Ride to Work scheme & free cycling lessons 24/7 employee assistance programme Rota given 2 weeks in advance Departmental productivity & service incentive scheme Benefit Hub - Discounted prices at hundreds of stores, supermarkets, major retailers, attractions, restaurants, and cinemas. Free dry cleaning for work uniform Annual Staff parties and events As an Assistant Spa Manager here, you will: Manage the spa team, ensuring the smooth day-to-day operation of all spa facilities, including treatment rooms, swimming pool, sauna, steam room and gym. Be responsible for the upkeep and operation of the hotel's fitness centre, including reporting and escalating maintenance or cleanliness issues where required, and sustaining safety practices. Have motivation, energy and attention to detail at the forefront of everything you do. Have an organised, impeccably clean and well-presented environment from your team including the pool areas. Work with our brand partner to ensure our spa offering is coherent and creative. Be business minded, understand your P&L, maximise revenue opportunities, control costs to optimise overall profitability and implement quality controls. A capacity for hard work, natural ability to get on with people and a passion for high quality spa experience are a must. Create a warm and welcoming atmosphere, address guest concerns or complaints promptly. Continuously seek ways to enhance the spa experience for our guests and implement improvements accordingly. Recruit, train, and manage a skilled team of spa professionals, including therapists, receptionists, and support staff. Fostering a positive and collaborative work environment. Ensure compliance with health and safety regulations, maintaining a clean, hygienic, and safe environment for guests and staff. What we'll need from you: Proven experience as a Head Spa Therapist/ Senior Spa Therapist Strong leadership and interpersonal skills Help to drive the financial performance of the spa In-depth knowledge of spa operations, including spa therapies, products, and equipment. Renowned for creating memorable moments, Park Plaza caters to both leisure and business travellers with stylish guest rooms and versatile meeting facilities that are perfectly complemented by award winning restaurants and bars.
The Cinnamon Care Collection
Thurnby, Leicestershire
New Care Home Opening Business Administrator £32,000 per annum plus company benefits Full Time Hours A Top 20 Care Home Group 2025! Awarded One of the UK s Best Companies to Work For Thurnby Fields, Leicester - Opening September 2026! Thurnby Fields is a luxurious residential and dementia care home based in Leicester, offering state-of-the-art facilities, which include 73 large en-suite bedrooms and 10 luxury care suites. The home also features luxurious lounges and dining rooms, an on-site café bar, a cinema and a professional hair and beauty salon. We are looking to recruit an experienced Business Administrator with competent finance skills to join our team. You will be responsible for providing administrative and accounting/credit control support to the home and have direct management of the Admin Assistants/Receptionists A major part of the Administrator's role is to ensure all client files and accounts are prepared, issued, updated and maintained in line with company policy and regulatory and statutory requirements. You will promote timely payment of client accounts and be proactive in the follow up of outstanding debt to the company in line with the credit control policy. A knowledge of accounts systems is essential as you will liaise with the Payroll Department; prepare reports and process staff information as per company timescales following verification, input and reconciliation of staff hours worked. Ideally experience in sales and purchase, petty cash and bank reconciliation. You will also prepare detailed staffing and payroll reports as required for the General Manager and Support staff. Included in your role is to maintain staff records in the staff hours system, the recruitment of staff, creating new employee files, maintaining staff files and recording staff sickness, holidays and leavers. You will need to have excellent IT skills and knowledge of Excel and be confident in using various internal IT systems and processes Our team member benefits include: Paid Breaks Uniforms Staff Meals Nest Pension Employee Assistance Programme Care Workers Charity Spice of Life Discount Retail Scheme Cycle Scheme Eye Care Refer a Friend Scheme Reward Vouchers Quarterly & Annual Company Recognition Awards
Apr 25, 2026
Full time
New Care Home Opening Business Administrator £32,000 per annum plus company benefits Full Time Hours A Top 20 Care Home Group 2025! Awarded One of the UK s Best Companies to Work For Thurnby Fields, Leicester - Opening September 2026! Thurnby Fields is a luxurious residential and dementia care home based in Leicester, offering state-of-the-art facilities, which include 73 large en-suite bedrooms and 10 luxury care suites. The home also features luxurious lounges and dining rooms, an on-site café bar, a cinema and a professional hair and beauty salon. We are looking to recruit an experienced Business Administrator with competent finance skills to join our team. You will be responsible for providing administrative and accounting/credit control support to the home and have direct management of the Admin Assistants/Receptionists A major part of the Administrator's role is to ensure all client files and accounts are prepared, issued, updated and maintained in line with company policy and regulatory and statutory requirements. You will promote timely payment of client accounts and be proactive in the follow up of outstanding debt to the company in line with the credit control policy. A knowledge of accounts systems is essential as you will liaise with the Payroll Department; prepare reports and process staff information as per company timescales following verification, input and reconciliation of staff hours worked. Ideally experience in sales and purchase, petty cash and bank reconciliation. You will also prepare detailed staffing and payroll reports as required for the General Manager and Support staff. Included in your role is to maintain staff records in the staff hours system, the recruitment of staff, creating new employee files, maintaining staff files and recording staff sickness, holidays and leavers. You will need to have excellent IT skills and knowledge of Excel and be confident in using various internal IT systems and processes Our team member benefits include: Paid Breaks Uniforms Staff Meals Nest Pension Employee Assistance Programme Care Workers Charity Spice of Life Discount Retail Scheme Cycle Scheme Eye Care Refer a Friend Scheme Reward Vouchers Quarterly & Annual Company Recognition Awards
CBSbutler Holdings Limited trading as CBSbutler
Godalming, Surrey
Our client, a highly reputable business in the professional services industry is looking to hire an Office Assistant/Co-ordinator for a 12 month contract to run their front of house at their offices in Godalming. This is a hands-on, high-visibility position where you'll manage front-of-house reception alongside wider office and facilities support in a professional services environment. Due to the nature of the role this is a full time in office position. Key responsibilities include: First point of contact for clients and visitors Meeting room management Office supplies, post and workplace coordination Maintaining a professional, well-run office environment About you: You will have had experience in reception/office support/facilities Strong organisation and communication skills Proactive, detail-focused and confident working independently Good IT skills (Microsoft Office) In exchange you can expect variety, ownership, and the opportunity to deliver a great service to their customers.
Apr 24, 2026
Contractor
Our client, a highly reputable business in the professional services industry is looking to hire an Office Assistant/Co-ordinator for a 12 month contract to run their front of house at their offices in Godalming. This is a hands-on, high-visibility position where you'll manage front-of-house reception alongside wider office and facilities support in a professional services environment. Due to the nature of the role this is a full time in office position. Key responsibilities include: First point of contact for clients and visitors Meeting room management Office supplies, post and workplace coordination Maintaining a professional, well-run office environment About you: You will have had experience in reception/office support/facilities Strong organisation and communication skills Proactive, detail-focused and confident working independently Good IT skills (Microsoft Office) In exchange you can expect variety, ownership, and the opportunity to deliver a great service to their customers.
Assistant Facilities Manager Near Bury St Edmunds (Office based) 12-month fixed term contract (Immediate start) Full-time, Monday to Friday From £31,519 per annum Purpose of this role To assist in leading the facilities team, who are responsible for the maintenance of buildings, associated equipment and services on a day-to-day basis. This role will be a key liaison for site services and manage the external contractors and sub-contractors, applying health, safety, environmental and quality standards as required. Your key responsibilities are: Assist in overseeing the facilities team who are responsible for the maintenance of buildings and associated equipment and services Respond to, escalate, record, and complete planned and reactive maintenance tasks Be a key liaison for site services and manage the external contractors and sub-contractors, applying health, safety, environment and quality standards Complete and stay current with all required SHEQ training and risk reporting Be proactive in highlighting and driving preventive measures and controls Assist the Group Facilities Manager to plan and coordinate all premises-based works activities, identify process improvements, review environmental targets and recommend cost saving opportunities Arrange for regular maintenance of equipment and internal systems (e.g. heating system, fire & intruder alarms) Maintain an updated record of maintenance of equipment and internal system and document processes Assist the Group Facilities Manager with longer term/larger scale projects such as office moves/ relocations and or significant refurbishment works Visit other premises as and when required to monitor/ review ongoing facilities activities Covering main Head Office reception and reception duties when required Any other duties as required by the business Provide general administrative support Experience/Knowledge: Previous facilities maintenance experience or equivalent Experience completing site inductions, Method Statements, Risk Assessments Experience of leading a team and projects Abilities/Skills: Be adaptable to any situation in a calm and collected manner Strong understanding of Microsoft Office & Excel Desirable: Basic health and safety knowledge PowerPoint
Apr 23, 2026
Full time
Assistant Facilities Manager Near Bury St Edmunds (Office based) 12-month fixed term contract (Immediate start) Full-time, Monday to Friday From £31,519 per annum Purpose of this role To assist in leading the facilities team, who are responsible for the maintenance of buildings, associated equipment and services on a day-to-day basis. This role will be a key liaison for site services and manage the external contractors and sub-contractors, applying health, safety, environmental and quality standards as required. Your key responsibilities are: Assist in overseeing the facilities team who are responsible for the maintenance of buildings and associated equipment and services Respond to, escalate, record, and complete planned and reactive maintenance tasks Be a key liaison for site services and manage the external contractors and sub-contractors, applying health, safety, environment and quality standards Complete and stay current with all required SHEQ training and risk reporting Be proactive in highlighting and driving preventive measures and controls Assist the Group Facilities Manager to plan and coordinate all premises-based works activities, identify process improvements, review environmental targets and recommend cost saving opportunities Arrange for regular maintenance of equipment and internal systems (e.g. heating system, fire & intruder alarms) Maintain an updated record of maintenance of equipment and internal system and document processes Assist the Group Facilities Manager with longer term/larger scale projects such as office moves/ relocations and or significant refurbishment works Visit other premises as and when required to monitor/ review ongoing facilities activities Covering main Head Office reception and reception duties when required Any other duties as required by the business Provide general administrative support Experience/Knowledge: Previous facilities maintenance experience or equivalent Experience completing site inductions, Method Statements, Risk Assessments Experience of leading a team and projects Abilities/Skills: Be adaptable to any situation in a calm and collected manner Strong understanding of Microsoft Office & Excel Desirable: Basic health and safety knowledge PowerPoint
Trainee Laboratory and Administration Assistant / NHS Pathway Coordinator Join our team at Cellular Pathology Services, a leading provider of diagnostic and digital pathology solutions. This is a fantastic opportunity for a motivated individual looking to begin or develop a rewarding career in healthcare science, combining administration and hands-on laboratory support. 2 POSITIONS AVAILABLE NO EXPERIENCE REQUIRED FULL TRAINING PROVIDED This is an entry level position with significant opportunity for progression and growth. Ideally you will be a Biomedical Scientist undergraduate. We also welcome applications from those just starting their career in administration and will also strongly consider biomedical science graduates with the right attitude and aptitude. If you ve also worked in the following roles, we d also like to hear from you: Laboratory Assistant, Pathology Administrator, Medical Laboratory Assistant, Healthcare Support Administrator, Specimen Reception Assistant, Healthcare Administrator The site is not accessible by public transport, so having your own transport is essential. SALARY: £25,700 per annum + Benefits (see below) LOCATION: Watford, Hertfordshire JOB TYPE: Full-Time, Permanent WORKING HOURS: 37.5 hours per week, operating on a shift pattern between 07:00 and 19:00 JOB OVERVIEW At Cellular Pathology Services, we have an exciting opportunity for a Trainee Laboratory and Administration Assistant / NHS Pathway Coordinator (officially known as a Junior NHS Pathway Coordinator) to join our dedicated team based in Watford. As a Trainee Laboratory and Administration Assistant / NHS Pathway Coordinator you will support both the administrative and laboratory functions of our digital pathology department, helping to ensure the efficient and accurate processing of patient samples. This Trainee Laboratory and Administration Assistant / NHS Pathway Coordinator position is ideal for someone with strong organisational skills, a proactive attitude and a genuine interest in healthcare science and digital diagnostics. ABOUT US Cellular Pathology Services is an independent diagnostic pathology provider, working in partnership with the NHS and private healthcare organisations to deliver high-quality histopathology and digital diagnostic services. We pride ourselves on innovation, precision and patient-centred care. Our purpose-built facilities in Watford are equipped with state-of-the-art digital scanning technology and advanced laboratory systems, supporting clinicians and pathologists across the UK. As part of our team, you ll be joining a forward-thinking organisation that values learning, collaboration and continuous improvement. We invest in our people, promote from within, and foster a culture where every contribution helps improve patient outcomes. WHY JOIN Fast-Track Career Growth: No previous experience is required full training is provided to help you succeed and develop your career in healthcare science. Impactful Work: You will play a vital role in supporting our biomedical and pathology teams, ensuring timely and accurate patient diagnoses. Learning Opportunities: Enjoy a varied role combining administrative duties with hands-on laboratory experience in a cutting-edge digital environment. Supportive Team Culture: Work alongside friendly, professional colleagues in a collaborative, positive and inclusive workplace. Competitive Package: Receive a competitive starting salary, plus excellent benefits, health cover and access to ongoing training and progression opportunities. DUTIES Your duties as the Trainee Laboratory and Administration Assistant / NHS Pathway Coordinator include: Administrative Support: Performing data entry, filing and document management to maintain accurate laboratory records Sample Management: Receiving, logging and packaging patient specimens safely and in line with standard operating procedures Digital Pathology: Supporting the scanning and reviewing of digital images to ensure clarity and diagnostic quality Quality Assurance: Following all laboratory policies to maintain compliance and uphold service standards Team Assistance: Collaborating with pathologists and biomedical scientists to ensure workflow efficiency Database Management: Updating patient and case information using laboratory computer systems Health & Safety: Maintaining a clean, safe and organised work environment and following all safety protocols Professional Development: Engaging in ongoing training and supporting continuous improvement initiatives CANDIDATE REQUIREMENTS ESSENTIAL Enthusiasm to build a career within healthcare science or digital pathology Excellent attention to detail and accuracy in data entry Confident using Microsoft Office, especially Word and Excel Strong communication and interpersonal skills Ability to handle confidential information with discretion Organised, adaptable and able to prioritise tasks effectively Full UK driving licence and access to own transport Eligibility to work in the UK DESIRABLE Biomedical Scientist undergraduate ideal Previous experience in an administrative or healthcare support role Knowledge of laboratory computer systems or databases Audio typing or transcription experience Familiarity with specimen reception or clinical laboratory processes BENEFITS Competitive salary of £25,700 per annum Health insurance and pension plan Annual performance bonus Ongoing training and professional development Supportive and collaborative team culture This role requires a DBS check NO AGENCIES PLEASE HOW TO APPLY To be considered for this job vacancy, please submit your CV to our Recruitment Team who will review your details. JOB REF: AWDO-P14581 This job is being advertised by AWD online on behalf of Cellular Pathology Services AWD-IN-SPJ
Apr 23, 2026
Full time
Trainee Laboratory and Administration Assistant / NHS Pathway Coordinator Join our team at Cellular Pathology Services, a leading provider of diagnostic and digital pathology solutions. This is a fantastic opportunity for a motivated individual looking to begin or develop a rewarding career in healthcare science, combining administration and hands-on laboratory support. 2 POSITIONS AVAILABLE NO EXPERIENCE REQUIRED FULL TRAINING PROVIDED This is an entry level position with significant opportunity for progression and growth. Ideally you will be a Biomedical Scientist undergraduate. We also welcome applications from those just starting their career in administration and will also strongly consider biomedical science graduates with the right attitude and aptitude. If you ve also worked in the following roles, we d also like to hear from you: Laboratory Assistant, Pathology Administrator, Medical Laboratory Assistant, Healthcare Support Administrator, Specimen Reception Assistant, Healthcare Administrator The site is not accessible by public transport, so having your own transport is essential. SALARY: £25,700 per annum + Benefits (see below) LOCATION: Watford, Hertfordshire JOB TYPE: Full-Time, Permanent WORKING HOURS: 37.5 hours per week, operating on a shift pattern between 07:00 and 19:00 JOB OVERVIEW At Cellular Pathology Services, we have an exciting opportunity for a Trainee Laboratory and Administration Assistant / NHS Pathway Coordinator (officially known as a Junior NHS Pathway Coordinator) to join our dedicated team based in Watford. As a Trainee Laboratory and Administration Assistant / NHS Pathway Coordinator you will support both the administrative and laboratory functions of our digital pathology department, helping to ensure the efficient and accurate processing of patient samples. This Trainee Laboratory and Administration Assistant / NHS Pathway Coordinator position is ideal for someone with strong organisational skills, a proactive attitude and a genuine interest in healthcare science and digital diagnostics. ABOUT US Cellular Pathology Services is an independent diagnostic pathology provider, working in partnership with the NHS and private healthcare organisations to deliver high-quality histopathology and digital diagnostic services. We pride ourselves on innovation, precision and patient-centred care. Our purpose-built facilities in Watford are equipped with state-of-the-art digital scanning technology and advanced laboratory systems, supporting clinicians and pathologists across the UK. As part of our team, you ll be joining a forward-thinking organisation that values learning, collaboration and continuous improvement. We invest in our people, promote from within, and foster a culture where every contribution helps improve patient outcomes. WHY JOIN Fast-Track Career Growth: No previous experience is required full training is provided to help you succeed and develop your career in healthcare science. Impactful Work: You will play a vital role in supporting our biomedical and pathology teams, ensuring timely and accurate patient diagnoses. Learning Opportunities: Enjoy a varied role combining administrative duties with hands-on laboratory experience in a cutting-edge digital environment. Supportive Team Culture: Work alongside friendly, professional colleagues in a collaborative, positive and inclusive workplace. Competitive Package: Receive a competitive starting salary, plus excellent benefits, health cover and access to ongoing training and progression opportunities. DUTIES Your duties as the Trainee Laboratory and Administration Assistant / NHS Pathway Coordinator include: Administrative Support: Performing data entry, filing and document management to maintain accurate laboratory records Sample Management: Receiving, logging and packaging patient specimens safely and in line with standard operating procedures Digital Pathology: Supporting the scanning and reviewing of digital images to ensure clarity and diagnostic quality Quality Assurance: Following all laboratory policies to maintain compliance and uphold service standards Team Assistance: Collaborating with pathologists and biomedical scientists to ensure workflow efficiency Database Management: Updating patient and case information using laboratory computer systems Health & Safety: Maintaining a clean, safe and organised work environment and following all safety protocols Professional Development: Engaging in ongoing training and supporting continuous improvement initiatives CANDIDATE REQUIREMENTS ESSENTIAL Enthusiasm to build a career within healthcare science or digital pathology Excellent attention to detail and accuracy in data entry Confident using Microsoft Office, especially Word and Excel Strong communication and interpersonal skills Ability to handle confidential information with discretion Organised, adaptable and able to prioritise tasks effectively Full UK driving licence and access to own transport Eligibility to work in the UK DESIRABLE Biomedical Scientist undergraduate ideal Previous experience in an administrative or healthcare support role Knowledge of laboratory computer systems or databases Audio typing or transcription experience Familiarity with specimen reception or clinical laboratory processes BENEFITS Competitive salary of £25,700 per annum Health insurance and pension plan Annual performance bonus Ongoing training and professional development Supportive and collaborative team culture This role requires a DBS check NO AGENCIES PLEASE HOW TO APPLY To be considered for this job vacancy, please submit your CV to our Recruitment Team who will review your details. JOB REF: AWDO-P14581 This job is being advertised by AWD online on behalf of Cellular Pathology Services AWD-IN-SPJ
The Role - Accounts/Business Support Administrator Location - Glasgow City Centre Salary - 28-30k (depending on experience) Hours - 9am to 5.30pm Monday to Friday Office Angels are delighted to be working with one of our long-standing clients to support the growth of their business support team. This is a fantastic opportunity for someone looking to take the next step in their finance/business support career, or for an experienced administrator keen to develop their skills within a finance-focused role. Our client works within a project management environment within the construction sector; supporting clients deliver new buildings and refurbishment projects with a clear focus on value for money and sustainability. The small collaborative team, work in a busy and fast paced environment working together to overcome challenges and plan strategically. Your role would be embedded within the business support function and will deliver a business-critical service. What's in it for you? Income Protection Insurance Death in Service Benefit Workplace Pension Scheme Join a small, dedicated team of friendly professionals Work in a modern office in the heart of Glasgow City Centre Key Responsibilities: Managing Purchase and Sales Ledger Processing invoices Creating quotes and purchase orders Credit control Weekly payment runs Resolving queries Supporting month-end and year-end financial activities Providing audit support Credit card reconciliations As part of a small team, you'll also assist with general administrative tasks, including: Liaising with clients and external suppliers regarding marketing and events Occasional reception cover To support with communication and marketing tasks - including updating social media platforms Deputise and assist with PA support to management Assist with facilities/H&S and environmental duties Supporting the Quality Management System (e.g., maintaining the document register and updating templates) What We're Looking For: Experience with Xero or comparable finance software (desirable) A professional and positive attitude Excellent interpersonal and communication skills Self-motivated and reliable, with the ability to work independently Highly organised with strong multitasking skills Great attention to detail and commitment to accuracy A team player focused on delivering outstanding customer service Eagerness to learn and grow within finance How to Apply: If you have the experience and qualities we're looking for, we'd love to hear from you! Please submit your CV to apply. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Oct 07, 2025
Full time
The Role - Accounts/Business Support Administrator Location - Glasgow City Centre Salary - 28-30k (depending on experience) Hours - 9am to 5.30pm Monday to Friday Office Angels are delighted to be working with one of our long-standing clients to support the growth of their business support team. This is a fantastic opportunity for someone looking to take the next step in their finance/business support career, or for an experienced administrator keen to develop their skills within a finance-focused role. Our client works within a project management environment within the construction sector; supporting clients deliver new buildings and refurbishment projects with a clear focus on value for money and sustainability. The small collaborative team, work in a busy and fast paced environment working together to overcome challenges and plan strategically. Your role would be embedded within the business support function and will deliver a business-critical service. What's in it for you? Income Protection Insurance Death in Service Benefit Workplace Pension Scheme Join a small, dedicated team of friendly professionals Work in a modern office in the heart of Glasgow City Centre Key Responsibilities: Managing Purchase and Sales Ledger Processing invoices Creating quotes and purchase orders Credit control Weekly payment runs Resolving queries Supporting month-end and year-end financial activities Providing audit support Credit card reconciliations As part of a small team, you'll also assist with general administrative tasks, including: Liaising with clients and external suppliers regarding marketing and events Occasional reception cover To support with communication and marketing tasks - including updating social media platforms Deputise and assist with PA support to management Assist with facilities/H&S and environmental duties Supporting the Quality Management System (e.g., maintaining the document register and updating templates) What We're Looking For: Experience with Xero or comparable finance software (desirable) A professional and positive attitude Excellent interpersonal and communication skills Self-motivated and reliable, with the ability to work independently Highly organised with strong multitasking skills Great attention to detail and commitment to accuracy A team player focused on delivering outstanding customer service Eagerness to learn and grow within finance How to Apply: If you have the experience and qualities we're looking for, we'd love to hear from you! Please submit your CV to apply. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Job Title: Facilities and Events Assistant Reports to: Venue Services Manager Location: Dundee Salary: 13 - 13.50 p/ h Working Pattern: Full-time, site-based (no hybrid working) Occasional evening/weekend work may be required to support events and reception cover. Job Purpose To provide multi-functional support to the Venue Services Manager, delivering high-quality customer service to staff and visitors. This role involves reception duties, administrative support, event coordination, and ensuring safety and compliance across the site. Key Responsibilities 1. Customer Service & Performance Deliver excellent customer service to site occupants and visitors. Follow company procedures and meet performance targets. Ensure compliance with health, safety, and environmental standards. 2. Training & Development Share knowledge and mentor team members. Attend training to enhance skills and contribute to team performance. 3. Quality & Audit Conduct audits and maintain high standards of service delivery. Resolve customer complaints efficiently and professionally. 4. Innovation & Improvement Contribute ideas to improve service delivery and working practices. Gather and share feedback to enhance customer satisfaction. 5. Safety Maintain high safety standards for staff, contractors, and visitors. Conduct safety and security audits and follow up on outstanding issues. Core Duties Reception Welcome visitors and staff professionally. Manage visitor access, inductions, and room directions. Handle calls and manage the visitor system (Robin). Administration Maintain documents and reports using Microsoft Office. Act as first point of contact for emergencies and first aid. Manage maintenance and IT/AV requests. Maintain compliance folders, notice boards, and meeting rooms. Process access badges and building-related post. Update recharge sheets and standard operating procedures. Events Manage event bookings from enquiry to invoicing. Coordinate room setups and catering. Liaise with clients and ensure smooth event execution. Arrange transport and act as key contact during events. Person Specification Essential Skills & Competencies Excellent communication and literacy skills. Strong time management and organisational abilities. Proactive and able to use initiative. Proficient in Microsoft Office (Word, Outlook, Excel, PowerPoint, SharePoint). Qualifications & Experience Minimum HNC/NVQ/SVQ Level 3 or equivalent. At least 2 years' experience in a customer-facing role. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Oct 06, 2025
Seasonal
Job Title: Facilities and Events Assistant Reports to: Venue Services Manager Location: Dundee Salary: 13 - 13.50 p/ h Working Pattern: Full-time, site-based (no hybrid working) Occasional evening/weekend work may be required to support events and reception cover. Job Purpose To provide multi-functional support to the Venue Services Manager, delivering high-quality customer service to staff and visitors. This role involves reception duties, administrative support, event coordination, and ensuring safety and compliance across the site. Key Responsibilities 1. Customer Service & Performance Deliver excellent customer service to site occupants and visitors. Follow company procedures and meet performance targets. Ensure compliance with health, safety, and environmental standards. 2. Training & Development Share knowledge and mentor team members. Attend training to enhance skills and contribute to team performance. 3. Quality & Audit Conduct audits and maintain high standards of service delivery. Resolve customer complaints efficiently and professionally. 4. Innovation & Improvement Contribute ideas to improve service delivery and working practices. Gather and share feedback to enhance customer satisfaction. 5. Safety Maintain high safety standards for staff, contractors, and visitors. Conduct safety and security audits and follow up on outstanding issues. Core Duties Reception Welcome visitors and staff professionally. Manage visitor access, inductions, and room directions. Handle calls and manage the visitor system (Robin). Administration Maintain documents and reports using Microsoft Office. Act as first point of contact for emergencies and first aid. Manage maintenance and IT/AV requests. Maintain compliance folders, notice boards, and meeting rooms. Process access badges and building-related post. Update recharge sheets and standard operating procedures. Events Manage event bookings from enquiry to invoicing. Coordinate room setups and catering. Liaise with clients and ensure smooth event execution. Arrange transport and act as key contact during events. Person Specification Essential Skills & Competencies Excellent communication and literacy skills. Strong time management and organisational abilities. Proactive and able to use initiative. Proficient in Microsoft Office (Word, Outlook, Excel, PowerPoint, SharePoint). Qualifications & Experience Minimum HNC/NVQ/SVQ Level 3 or equivalent. At least 2 years' experience in a customer-facing role. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Are you passionate about making a real difference in a child's early education journey? Sanza Teaching are working with a fantastic, modern primary school that is seeking a dedicated and enthusiastic Teaching Assistant to join their friendly Reception team. In this full-time role, you will spend mornings supporting a pupil in Reception with high learning needs (1:1 support) and afternoons assisting more generally across the classroom, helping to create an engaging and inclusive learning environment. The school prides itself on its excellent facilities, supportive staff team, and commitment to staff development - they're looking for someone who is not just seeking a job, but a career in education. The leadership team are ready to invest in the right person, offering training, guidance, and opportunities to grow. What the school offers: A welcoming, modern school environment with excellent resources Supportive and collaborative staff team Convenient location with great transport links Opportunity to develop professionally and gain valuable SEN experience Paid trial days available Requirements: A genuine passion for supporting children's learning and development Experience working with young children or in a school setting is desirable A Child-Only DBS on the Update Service is essential Commitment, patience, and a nurturing attitude To apply or find out more, please contact John Sandford at Or call Sanza Teaching on
Oct 06, 2025
Full time
Are you passionate about making a real difference in a child's early education journey? Sanza Teaching are working with a fantastic, modern primary school that is seeking a dedicated and enthusiastic Teaching Assistant to join their friendly Reception team. In this full-time role, you will spend mornings supporting a pupil in Reception with high learning needs (1:1 support) and afternoons assisting more generally across the classroom, helping to create an engaging and inclusive learning environment. The school prides itself on its excellent facilities, supportive staff team, and commitment to staff development - they're looking for someone who is not just seeking a job, but a career in education. The leadership team are ready to invest in the right person, offering training, guidance, and opportunities to grow. What the school offers: A welcoming, modern school environment with excellent resources Supportive and collaborative staff team Convenient location with great transport links Opportunity to develop professionally and gain valuable SEN experience Paid trial days available Requirements: A genuine passion for supporting children's learning and development Experience working with young children or in a school setting is desirable A Child-Only DBS on the Update Service is essential Commitment, patience, and a nurturing attitude To apply or find out more, please contact John Sandford at Or call Sanza Teaching on
Band 3 Receptionist (Part-Time), Belfast, £12.31 Your new company Join a well-established public sector organisation based in Belfast, known for delivering essential services across Northern Ireland. This organisation offers a supportive working environment and plays a vital role in community wellbeing. You'll be part of a team that values professionalism, integrity, and service excellence. Your new role As the Receptionist / Administrative Assistant, you will be the first point of contact for visitors and service users at the organisation's headquarters. Your responsibilities will include: Welcoming visitors and contractors, managing sign-in procedures, and ensuring health & safety protocols are followed.Logging and tracking facilities issues, coordinating with estates personnel, and maintaining accurate records.Handling public feedback, including complaints and compliments, with discretion and professionalism.Managing telephone enquiries, including emergency and accessibility-related calls, and ensuring messages are directed appropriately.Supporting building safety through fire checks, evacuation planning, and monitoring access control and CCTV systems.Coordinating meeting room bookings and maintaining digital information displays.Performing a range of clerical tasks including document preparation, audio transcription, filing, and stock monitoring.Assisting with post handling, deliveries, and confidential waste management.Training new reception staff and maintaining up-to-date office procedures. This is a varied and dynamic role requiring a proactive and organised individual who can work independently and as part of a team. What you'll need to succeed To be considered for this role, you must have:5 GCSEs at Grade C or above (including English) or equivalent qualifications.At least 1 year of experience in a receptionist/administrative role, with proven ability to work both independently and collaboratively.Experience conducting fire safety checks and managing building evacuation procedures.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Desirable Criteria:Experience using risk management systems such as Datix for data input and incident reporting. What you'll get in return Belfast-based office6 months with possible extension£12.31 What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Oct 03, 2025
Full time
Band 3 Receptionist (Part-Time), Belfast, £12.31 Your new company Join a well-established public sector organisation based in Belfast, known for delivering essential services across Northern Ireland. This organisation offers a supportive working environment and plays a vital role in community wellbeing. You'll be part of a team that values professionalism, integrity, and service excellence. Your new role As the Receptionist / Administrative Assistant, you will be the first point of contact for visitors and service users at the organisation's headquarters. Your responsibilities will include: Welcoming visitors and contractors, managing sign-in procedures, and ensuring health & safety protocols are followed.Logging and tracking facilities issues, coordinating with estates personnel, and maintaining accurate records.Handling public feedback, including complaints and compliments, with discretion and professionalism.Managing telephone enquiries, including emergency and accessibility-related calls, and ensuring messages are directed appropriately.Supporting building safety through fire checks, evacuation planning, and monitoring access control and CCTV systems.Coordinating meeting room bookings and maintaining digital information displays.Performing a range of clerical tasks including document preparation, audio transcription, filing, and stock monitoring.Assisting with post handling, deliveries, and confidential waste management.Training new reception staff and maintaining up-to-date office procedures. This is a varied and dynamic role requiring a proactive and organised individual who can work independently and as part of a team. What you'll need to succeed To be considered for this role, you must have:5 GCSEs at Grade C or above (including English) or equivalent qualifications.At least 1 year of experience in a receptionist/administrative role, with proven ability to work both independently and collaboratively.Experience conducting fire safety checks and managing building evacuation procedures.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Desirable Criteria:Experience using risk management systems such as Datix for data input and incident reporting. What you'll get in return Belfast-based office6 months with possible extension£12.31 What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Office Manager/Team Assistant, Tech firm in West-End London Your new company Global Tech firm based in the West End. Your new role Overseeing the operations of this London head office including: compliance, facilities, office supplies, health and safety, reception desk - meeting and greeting clients in person and on the telephone, assisting with the onboarding process for new starters, upgrading/decorating office space (budget allocated), arranging some international travel for the team. This role is fully office-based - 9am-5pm. What you'll need to succeed A steady CV history, experience in Operations/Office Management, ideally in a start-up environment. What you'll get in return Private medical, life insurance, discretionary bonus up to 10%, learning and development annual allowance of £2,000, pension and enhanced maternity/paternity leave (after 18 months). What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. #
Oct 03, 2025
Full time
Office Manager/Team Assistant, Tech firm in West-End London Your new company Global Tech firm based in the West End. Your new role Overseeing the operations of this London head office including: compliance, facilities, office supplies, health and safety, reception desk - meeting and greeting clients in person and on the telephone, assisting with the onboarding process for new starters, upgrading/decorating office space (budget allocated), arranging some international travel for the team. This role is fully office-based - 9am-5pm. What you'll need to succeed A steady CV history, experience in Operations/Office Management, ideally in a start-up environment. What you'll get in return Private medical, life insurance, discretionary bonus up to 10%, learning and development annual allowance of £2,000, pension and enhanced maternity/paternity leave (after 18 months). What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. #
EYFS Teaching Assistant - Level 3 Are you a Level 3 CACHE/NVQ qualified in Childcare, Health & Social Care or EYFS? Are you passionate about supporting children in their early year's education? If you are, we have the perfect role for you as an EYFS Teaching Assistant - Level 3 in an inclusive Primary School in Merton! This is a full-time position for the remainder of the academic year with the potential to be extended into the new academic year following. This Level 3 Teaching Assistant position will be working across Nursery and Reception, supported by a team of excellent EYFS Teachers & Senior Early Years Practitioners. You will be delivering tailored learning interventions in Maths, English and Phonics, both in small groups and on a 1:1 basis where needed. The school prides itself on being inclusive, therefore you will be working with children of all abilities including those with SEND such as Autism, ADHD, Dyslexia and undiagnosed needs. If this EYFS Teaching Assistant - Level 3 sounds like the ideal role for you, please read below to find out further information! EYFS Teaching Assistant - Level 3 - JOB SPEC EYFS Teaching Assistant - Level 3 Supporting the lead EYFS Teacher in lessons Can involve supporting children with SEN needs (ASD, ADHD, SP&L etc) Leading Maths, English and Phonics support sessions in small groups and 1:1 ASAP Start - Full-time position £105 - £110 per day - Term time only Located in Merton EYFS Teaching Assistant - Level 3 - SCHOOL SPEC Whole child-focused Primary School Modern facilities for staff and pupils Knowledgeable and supportive staff and SLT Great commute links Located within the borough of Merton EYFS Teaching Assistant - Level 3 - Applicant SPEC Hold a Level 3 CACHE/NVQ qualification in Childcare, Health & Social Care or Early Years Previous experience working with children is desirable for the role Additional SEN experience is also desirable but not necessary Have an understanding of the early years education framework If you are passionate about pursuing a career in education apply to this EYFS Teaching Assistant - Level 3 opportunity today! Interviews & Trial Days can be arranged immediately for this EYFS Teaching Assistant - Level 3 role! Apply for this EYFS Teaching Assistant - Level 3 opportunity by sending your CV to Maddie at EdEx. You Will be contacted by your personal consultant (if shortlisted)! EYFS Teaching Assistant - Level 3 INDTA
Oct 03, 2025
Full time
EYFS Teaching Assistant - Level 3 Are you a Level 3 CACHE/NVQ qualified in Childcare, Health & Social Care or EYFS? Are you passionate about supporting children in their early year's education? If you are, we have the perfect role for you as an EYFS Teaching Assistant - Level 3 in an inclusive Primary School in Merton! This is a full-time position for the remainder of the academic year with the potential to be extended into the new academic year following. This Level 3 Teaching Assistant position will be working across Nursery and Reception, supported by a team of excellent EYFS Teachers & Senior Early Years Practitioners. You will be delivering tailored learning interventions in Maths, English and Phonics, both in small groups and on a 1:1 basis where needed. The school prides itself on being inclusive, therefore you will be working with children of all abilities including those with SEND such as Autism, ADHD, Dyslexia and undiagnosed needs. If this EYFS Teaching Assistant - Level 3 sounds like the ideal role for you, please read below to find out further information! EYFS Teaching Assistant - Level 3 - JOB SPEC EYFS Teaching Assistant - Level 3 Supporting the lead EYFS Teacher in lessons Can involve supporting children with SEN needs (ASD, ADHD, SP&L etc) Leading Maths, English and Phonics support sessions in small groups and 1:1 ASAP Start - Full-time position £105 - £110 per day - Term time only Located in Merton EYFS Teaching Assistant - Level 3 - SCHOOL SPEC Whole child-focused Primary School Modern facilities for staff and pupils Knowledgeable and supportive staff and SLT Great commute links Located within the borough of Merton EYFS Teaching Assistant - Level 3 - Applicant SPEC Hold a Level 3 CACHE/NVQ qualification in Childcare, Health & Social Care or Early Years Previous experience working with children is desirable for the role Additional SEN experience is also desirable but not necessary Have an understanding of the early years education framework If you are passionate about pursuing a career in education apply to this EYFS Teaching Assistant - Level 3 opportunity today! Interviews & Trial Days can be arranged immediately for this EYFS Teaching Assistant - Level 3 role! Apply for this EYFS Teaching Assistant - Level 3 opportunity by sending your CV to Maddie at EdEx. You Will be contacted by your personal consultant (if shortlisted)! EYFS Teaching Assistant - Level 3 INDTA
