Procurement Administrator (Supply Chain) - Temporary Contract - Inside Ir35 - PAYE/Umbrella Start Thursday the 23rd of April is essential - so, please only apply if you are immediately available 2 resources needed Initial contract: 8 weeks Potential extension: up to 12 weeks total Based in Stratford (East London) Initial period: Office-based for onboarding and training (approx. first 2 weeks) Thereafter: Hybrid working (2-3 days in the office) The Role We have an exciting opportunity for a Procurement Administrator to join our Procurement team, supporting the rollout and ongoing management of our LSC Supplier Portal. This role will be central to managing supplier onboarding and Pre-Qualification Questionnaire (PQQ) processes, ensuring all suppliers are approved through a controlled, compliant procurement route. You will act as the key coordination point between internal teams, Procurement and suppliers, managing the end-to-end onboarding journey from initial request through to approval, ensuring all supplier data and compliance documentation is complete and accurate. This is a critical role supporting both the implementation phase of a new system and its transition into business-as-usual operations. Contract Details: Responsibilities Supplier Onboarding & Coordination Manage all supplier onboarding requests from internal stakeholders Coordinate the full onboarding lifecycle from request and review through to supplier invitation, PQQ completion and approval Ensure onboarding is controlled through Procurement, not direct supplier registration PQQ & Supplier Management Invite suppliers to complete PQQs via the LSC portal Monitor progress and follow up on incomplete submissions Review supplier information for completeness and accuracy Compliance & Documentation Track and validate supplier compliance documentation, including: Insurance certificates Health & safety accreditations (e.g. SSIP) Other regulatory requirements Monitor expiry dates and ensure documentation is kept up to date Procurement Support Coordinate approval workflows with procurement teams Ensure submissions are complete before review Track and follow up on approval status System & Data Management Maintain accurate supplier records within the LSC system Support migration of supplier data from legacy systems Assist with vendor status updates across systems Supplier & Stakeholder Engagement Provide guidance to suppliers throughout the onboarding process Respond to queries and resolve issues efficiently Work closely with internal teams to ensure smooth onboarding Process & Continuous Improvement Support development and documentation of onboarding processes Maintain onboarding trackers and reporting Identify opportunities to improve efficiency and consistency About You Essential: Strong administrative background, with experience managing processes, data and documentation in a structured environment Good working understanding of procurement or supply chain processes, including experience supporting supplier onboarding, PQQ or compliance activities, and an appreciation of governance and compliance requirements within supplier management Highly organised, with the ability to manage multiple workflows, priorities and stakeholders simultaneously Excellent attention to detail, with the ability to review, sense-check and validate information for accuracy and completeness Confident communication skills, with the ability to engage professionally with both internal stakeholders and external suppliers Customer/supplier-facing mindset, able to guide users through processes and resolve queries effectively Ability to follow and enforce defined processes, ensuring compliance and consistency across all onboarding activity Desirable: Exposure to procurement, supply chain or commercial environments Experience using supplier portals, workflow tools or ERP systems Experience working in a property services, construction or maintenance environment Please note you will receive an automated response advising you that we have received your CV. Morgan Philips Group is a global talent solutions business that disrupts conventional thinking in executive search, recruitment and talent consulting. We operate in over 18 markets in Europe, North & South America, Asia, and the Middle East & Africa. We understand that the future is digital and social, so we embrace the latest technology, including video ads and CVs, as well as social recruiting. Our innovative services are tailored to the new world of work yet we do not lose sight of the fact that employees be they existing and potential are ultimately human beings. We are committed to ensuring that all job applicants are treated equally, without discrimination because of gender, sexual orientation, marital or civil partner status, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.
May 12, 2026
Seasonal
Procurement Administrator (Supply Chain) - Temporary Contract - Inside Ir35 - PAYE/Umbrella Start Thursday the 23rd of April is essential - so, please only apply if you are immediately available 2 resources needed Initial contract: 8 weeks Potential extension: up to 12 weeks total Based in Stratford (East London) Initial period: Office-based for onboarding and training (approx. first 2 weeks) Thereafter: Hybrid working (2-3 days in the office) The Role We have an exciting opportunity for a Procurement Administrator to join our Procurement team, supporting the rollout and ongoing management of our LSC Supplier Portal. This role will be central to managing supplier onboarding and Pre-Qualification Questionnaire (PQQ) processes, ensuring all suppliers are approved through a controlled, compliant procurement route. You will act as the key coordination point between internal teams, Procurement and suppliers, managing the end-to-end onboarding journey from initial request through to approval, ensuring all supplier data and compliance documentation is complete and accurate. This is a critical role supporting both the implementation phase of a new system and its transition into business-as-usual operations. Contract Details: Responsibilities Supplier Onboarding & Coordination Manage all supplier onboarding requests from internal stakeholders Coordinate the full onboarding lifecycle from request and review through to supplier invitation, PQQ completion and approval Ensure onboarding is controlled through Procurement, not direct supplier registration PQQ & Supplier Management Invite suppliers to complete PQQs via the LSC portal Monitor progress and follow up on incomplete submissions Review supplier information for completeness and accuracy Compliance & Documentation Track and validate supplier compliance documentation, including: Insurance certificates Health & safety accreditations (e.g. SSIP) Other regulatory requirements Monitor expiry dates and ensure documentation is kept up to date Procurement Support Coordinate approval workflows with procurement teams Ensure submissions are complete before review Track and follow up on approval status System & Data Management Maintain accurate supplier records within the LSC system Support migration of supplier data from legacy systems Assist with vendor status updates across systems Supplier & Stakeholder Engagement Provide guidance to suppliers throughout the onboarding process Respond to queries and resolve issues efficiently Work closely with internal teams to ensure smooth onboarding Process & Continuous Improvement Support development and documentation of onboarding processes Maintain onboarding trackers and reporting Identify opportunities to improve efficiency and consistency About You Essential: Strong administrative background, with experience managing processes, data and documentation in a structured environment Good working understanding of procurement or supply chain processes, including experience supporting supplier onboarding, PQQ or compliance activities, and an appreciation of governance and compliance requirements within supplier management Highly organised, with the ability to manage multiple workflows, priorities and stakeholders simultaneously Excellent attention to detail, with the ability to review, sense-check and validate information for accuracy and completeness Confident communication skills, with the ability to engage professionally with both internal stakeholders and external suppliers Customer/supplier-facing mindset, able to guide users through processes and resolve queries effectively Ability to follow and enforce defined processes, ensuring compliance and consistency across all onboarding activity Desirable: Exposure to procurement, supply chain or commercial environments Experience using supplier portals, workflow tools or ERP systems Experience working in a property services, construction or maintenance environment Please note you will receive an automated response advising you that we have received your CV. Morgan Philips Group is a global talent solutions business that disrupts conventional thinking in executive search, recruitment and talent consulting. We operate in over 18 markets in Europe, North & South America, Asia, and the Middle East & Africa. We understand that the future is digital and social, so we embrace the latest technology, including video ads and CVs, as well as social recruiting. Our innovative services are tailored to the new world of work yet we do not lose sight of the fact that employees be they existing and potential are ultimately human beings. We are committed to ensuring that all job applicants are treated equally, without discrimination because of gender, sexual orientation, marital or civil partner status, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.
Our Mission TryHackMe makes learning cybersecurity accessible, practical, and engaging for everyone. With more than 6 million learners worldwide, we're transforming how cybersecurity is taught - from school and university classrooms to professional training programmes. This role sits at the heart of that mission. You'll own the success of a portfolio of our education customers - the universities, high schools, and cybersecurity training providers using TryHackMe to build the next generation of cyber professionals. The Role This role will cover 2 Education client segments - and that distinction matters. A portion of your portfolio will need genuine relationship management: EBRs, strategic conversations, expansion discussions, day-to-day support and human judgement calls. These are the accounts where personal engagement creates real value and commercial outcomes. The majority, however, are high-volume, lower-ARR accounts that cannot - and should not - be managed through 1:1 effort. For these customers, the experience needs to be excellent without being manual. That means automated onboarding journeys, lifecycle signals, health scoring, and self-serve resources that keep customers engaged, adopting, and renewing without a CSM touching every account individually. You will own both. You are the relationship manager and the systems builder. The best candidates for this role are equally comfortable running a strategic EBR and building the automation that means 120 other accounts never need one. This role also sits at the centre of how TryHackMe scales its CS motion. Done well, what you build here unlocks capacity across the entire CS organisation and turns an operational challenge into a repeatable, predictable system. Key Responsibilities Relationship Management - Where It Counts Run EBRs, define and deliver on success metrics with accounts where engagement depth drives commercial outcomes - even at lower ACV, these conversations regularly unlock licence growth Build and maintain relationships with instructors, programme leads, and training coordinators across your strategic tier Identify the right stakeholder map per account - the platform user, the budget holder, and the renewal champion are often three different people Ensure customers in this tier understand the learning outcomes students are achieving and feel confident renewing ️ Digital Motion - Build the System That Scales This is the other half of the role, and it is equally important. The majority of your portfolio should be managed through signals, journeys, and automation - not individual conversations. Onboarding & Adoption Design and maintain structured onboarding journeys (30-90 day paths) that drive fast time-to-value without requiring manual CSM involvement Define clear success milestones and adoption benchmarks so customers know what good looks like and can get there independently Ensure customers graduate into self-sufficiency with confidence, rather than disengaging silently Lifecycle Automation Implement adoption nudges, churn-prevention triggers, and renewal workflows that scale across hundreds of accounts Surface expansion opportunities and identify where a CSM is required to drive these Define health scoring logic, trigger conditions, and the exception paths that determine when a human needs to step in Continuously analyse the performance of automation and iterate quickly - this role expects hands-on ownership, not passive administration of existing flows Renewal by Default Build renewal health and prediction models based on usage, engagement, and lifecycle signals Surface renewal risk months in advance, not at expiry Create clear exception handling for high-risk or high-potential accounts that warrant personal outreach The goal is renewals by default, supported by strong systems rather than manual chasing Self-Serve Experience Help define what a great no-CSM customer experience looks like for this segment Develop self-serve resources - guides, FAQs, video walkthroughs - that reduce repetitive inbound queries and keep customers moving independently The ambition: customers remain engaged, adopting, and renewing with minimal human touch because the system works Day-to-day support Education clients generate a constant flow of day-to-day queries - platform issues, access problems, licence questions - and they often need fast answers because they are standing in front of a live classroom. Respond quickly, accurately, and empathetically across email, Slack, and other async channels Triage intelligently - know the difference between a configuration issue, user error, and a genuine platform bug Escalate to support, product or engineering effectively without bouncing the customer back unnecessarily for information you can find yourself Use patterns in inbound queries to inform self-serve content that reduces the same question arriving again Technical Triage & Cross-Functional Escalation Understand platform-level issues well enough to describe them accurately to both customers and internal teams Build strong working relationships with product, engineering and support so escalations move quickly Follow through on open issues and keep customers updated without being chased Expansion Identification Identify when institutions are growing their use of TryHackMe or adding new cohorts Surface clear expansion signals to the Account Manager with relevant context Use EBRs on strategically interesting accounts to deepen relationships and uncover growth potential Operational Excellence Run this portfolio like a product, not a list of contacts. Monitor dashboards daily for health, adoption, churn risk, and renewal performance Analyse trends across hundreds of accounts to identify systemic improvements - not just individual account issues Document and iterate on playbooks so what works becomes repeatable and transferable Maintain clean, accurate CRM and CS platform hygiene - forecasting accuracy is non-negotiable What Success Looks Like First 90 days: Full portfolio reviewed, tiered, and risks flagged First automated touchpoints built and running Inbound query patterns documented and being addressed systematically Initial EBRs booked with accounts showing expansion or strategic potential Ongoing: 90%+ Gross Revenue Retention across the portfolio NRR tracking toward 110-125%+ No renewal missed or deprioritised due to volume A progressively more automated and self-serve-ready portfolio, with human effort concentrated where it creates the most value Clean, accurate CRM - HubSpot up to date at all times About You Essential Proven experience managing large, high-volume portfolios - 100+ accounts - with clear renewal and retention results Demonstrated experience personally building automated onboarding, adoption, and renewal journeys - not just using existing flows, but designing and owning them Strong support instincts: fast, accurate, empathetic responses to a constant flow of client queries Technical literacy sufficient to triage platform issues and communicate clearly to both customers and engineering High data literacy - you use health scores, usage signals, and engagement metrics to make decisions, not gut feel Highly organised, with demonstrable systems for tracking renewals, flagging risks, and managing a large portfolio without accounts slipping Proactive communicator - in a remote company, over-communication is a feature, not a flaw Cross-functional and resourceful - comfortable working across support, engineering, product, and sales without needing to be managed step by step Strong async written communication across email, Slack, and whatever channels clients use When asked about your experience, strong candidates can clearly articulate: Digital CS systems they personally built - not maintained, built How automation directly improved renewal or retention outcomes Where something didn't work and how they iterated What changed for customers because of the systems they designed Highly Desirable Experience working with education institutions - understanding of semester cycles, academic procurement, and the cultural dynamics of working with lecturers and administrators Hands-on experience with CS platforms such as HubSpot, ChurnZero, Customer.io, or similar Exposure to token or licence models with non-standard renewal complexity Familiarity with cybersecurity, technical learning platforms, or EdTech This Role Is Probably Not Right For You If You Prefer traditional, relationship-heavy account management as your primary lever Have not personally built automation or lifecycle journeys from scratch Rely on manual outreach as the default response to retention risk Need significant direction to identify problems and build solutions independently The Kind of Person Who Thrives Here You're energised by breadth, not intimidated by it. You see a portfolio of 165 accounts and your first instinct is to design the system that serves them well - and then identify the 15 that need a real conversation. You don't wait to be told what to do. You see the gap, design the solution . click apply for full job details
May 10, 2026
Full time
Our Mission TryHackMe makes learning cybersecurity accessible, practical, and engaging for everyone. With more than 6 million learners worldwide, we're transforming how cybersecurity is taught - from school and university classrooms to professional training programmes. This role sits at the heart of that mission. You'll own the success of a portfolio of our education customers - the universities, high schools, and cybersecurity training providers using TryHackMe to build the next generation of cyber professionals. The Role This role will cover 2 Education client segments - and that distinction matters. A portion of your portfolio will need genuine relationship management: EBRs, strategic conversations, expansion discussions, day-to-day support and human judgement calls. These are the accounts where personal engagement creates real value and commercial outcomes. The majority, however, are high-volume, lower-ARR accounts that cannot - and should not - be managed through 1:1 effort. For these customers, the experience needs to be excellent without being manual. That means automated onboarding journeys, lifecycle signals, health scoring, and self-serve resources that keep customers engaged, adopting, and renewing without a CSM touching every account individually. You will own both. You are the relationship manager and the systems builder. The best candidates for this role are equally comfortable running a strategic EBR and building the automation that means 120 other accounts never need one. This role also sits at the centre of how TryHackMe scales its CS motion. Done well, what you build here unlocks capacity across the entire CS organisation and turns an operational challenge into a repeatable, predictable system. Key Responsibilities Relationship Management - Where It Counts Run EBRs, define and deliver on success metrics with accounts where engagement depth drives commercial outcomes - even at lower ACV, these conversations regularly unlock licence growth Build and maintain relationships with instructors, programme leads, and training coordinators across your strategic tier Identify the right stakeholder map per account - the platform user, the budget holder, and the renewal champion are often three different people Ensure customers in this tier understand the learning outcomes students are achieving and feel confident renewing ️ Digital Motion - Build the System That Scales This is the other half of the role, and it is equally important. The majority of your portfolio should be managed through signals, journeys, and automation - not individual conversations. Onboarding & Adoption Design and maintain structured onboarding journeys (30-90 day paths) that drive fast time-to-value without requiring manual CSM involvement Define clear success milestones and adoption benchmarks so customers know what good looks like and can get there independently Ensure customers graduate into self-sufficiency with confidence, rather than disengaging silently Lifecycle Automation Implement adoption nudges, churn-prevention triggers, and renewal workflows that scale across hundreds of accounts Surface expansion opportunities and identify where a CSM is required to drive these Define health scoring logic, trigger conditions, and the exception paths that determine when a human needs to step in Continuously analyse the performance of automation and iterate quickly - this role expects hands-on ownership, not passive administration of existing flows Renewal by Default Build renewal health and prediction models based on usage, engagement, and lifecycle signals Surface renewal risk months in advance, not at expiry Create clear exception handling for high-risk or high-potential accounts that warrant personal outreach The goal is renewals by default, supported by strong systems rather than manual chasing Self-Serve Experience Help define what a great no-CSM customer experience looks like for this segment Develop self-serve resources - guides, FAQs, video walkthroughs - that reduce repetitive inbound queries and keep customers moving independently The ambition: customers remain engaged, adopting, and renewing with minimal human touch because the system works Day-to-day support Education clients generate a constant flow of day-to-day queries - platform issues, access problems, licence questions - and they often need fast answers because they are standing in front of a live classroom. Respond quickly, accurately, and empathetically across email, Slack, and other async channels Triage intelligently - know the difference between a configuration issue, user error, and a genuine platform bug Escalate to support, product or engineering effectively without bouncing the customer back unnecessarily for information you can find yourself Use patterns in inbound queries to inform self-serve content that reduces the same question arriving again Technical Triage & Cross-Functional Escalation Understand platform-level issues well enough to describe them accurately to both customers and internal teams Build strong working relationships with product, engineering and support so escalations move quickly Follow through on open issues and keep customers updated without being chased Expansion Identification Identify when institutions are growing their use of TryHackMe or adding new cohorts Surface clear expansion signals to the Account Manager with relevant context Use EBRs on strategically interesting accounts to deepen relationships and uncover growth potential Operational Excellence Run this portfolio like a product, not a list of contacts. Monitor dashboards daily for health, adoption, churn risk, and renewal performance Analyse trends across hundreds of accounts to identify systemic improvements - not just individual account issues Document and iterate on playbooks so what works becomes repeatable and transferable Maintain clean, accurate CRM and CS platform hygiene - forecasting accuracy is non-negotiable What Success Looks Like First 90 days: Full portfolio reviewed, tiered, and risks flagged First automated touchpoints built and running Inbound query patterns documented and being addressed systematically Initial EBRs booked with accounts showing expansion or strategic potential Ongoing: 90%+ Gross Revenue Retention across the portfolio NRR tracking toward 110-125%+ No renewal missed or deprioritised due to volume A progressively more automated and self-serve-ready portfolio, with human effort concentrated where it creates the most value Clean, accurate CRM - HubSpot up to date at all times About You Essential Proven experience managing large, high-volume portfolios - 100+ accounts - with clear renewal and retention results Demonstrated experience personally building automated onboarding, adoption, and renewal journeys - not just using existing flows, but designing and owning them Strong support instincts: fast, accurate, empathetic responses to a constant flow of client queries Technical literacy sufficient to triage platform issues and communicate clearly to both customers and engineering High data literacy - you use health scores, usage signals, and engagement metrics to make decisions, not gut feel Highly organised, with demonstrable systems for tracking renewals, flagging risks, and managing a large portfolio without accounts slipping Proactive communicator - in a remote company, over-communication is a feature, not a flaw Cross-functional and resourceful - comfortable working across support, engineering, product, and sales without needing to be managed step by step Strong async written communication across email, Slack, and whatever channels clients use When asked about your experience, strong candidates can clearly articulate: Digital CS systems they personally built - not maintained, built How automation directly improved renewal or retention outcomes Where something didn't work and how they iterated What changed for customers because of the systems they designed Highly Desirable Experience working with education institutions - understanding of semester cycles, academic procurement, and the cultural dynamics of working with lecturers and administrators Hands-on experience with CS platforms such as HubSpot, ChurnZero, Customer.io, or similar Exposure to token or licence models with non-standard renewal complexity Familiarity with cybersecurity, technical learning platforms, or EdTech This Role Is Probably Not Right For You If You Prefer traditional, relationship-heavy account management as your primary lever Have not personally built automation or lifecycle journeys from scratch Rely on manual outreach as the default response to retention risk Need significant direction to identify problems and build solutions independently The Kind of Person Who Thrives Here You're energised by breadth, not intimidated by it. You see a portfolio of 165 accounts and your first instinct is to design the system that serves them well - and then identify the 15 that need a real conversation. You don't wait to be told what to do. You see the gap, design the solution . click apply for full job details
Travail Employment Group
Cheltenham, Gloucestershire
Part-Time Office Manager Location: Cheltenham Salary: 15.38 - 17.95 per hour (dependent on experience) Job Type: Part-Time - Temporary About the Role We are looking for a capable and organised Office Manager to support the smooth running of a modern serviced office space in Cheltenham. This part-time opportunity is ideal for someone with experience as an office manager, workspace coordinator, or facilities administrator who enjoys a varied, people-focused role. As the Office Manager, you will act as the central point of coordination within the business centre, ensuring tenants, visitors, and stakeholders experience a professional and well-managed environment at all times. Key Responsibilities Oversee the daily operations of the serviced office as the on-site office manager and main point of contact Welcome clients, visitors, and suppliers, delivering excellent front-of-house support Manage enquiries, bookings, and onboarding processes as a workspace coordinator Ensure meeting rooms and communal areas are presented to a high standard Coordinate schedules and resources, acting as an office administrator to keep operations running smoothly Liaise with contractors, suppliers, and building management Monitor office supplies, inventory, and procurement needs Support administrative duties including invoicing, reporting, and record keeping Maintain compliance with health & safety policies and procedures About You Proven experience in an office manager, office coordinator, or facilities support role Strong organisational skills with the ability to multitask effectively Excellent communication and customer service abilities Confident using Microsoft Office and office management systems Professional, proactive, and able to work independently A detail-oriented problem solver with a positive attitude Working Hours Flexible part-time hours across weekdays, ensuring consistent coverage of the business centre. What We Offer Competitive hourly rate based on experience Supportive and professional working environment A varied role combining office management, coordination, and client interaction Flexibility to maintain a healthy work-life balance How to Apply Please submit your CV along with a short cover letter outlining your experience as an office manager or in a similar role. Travail Employment Group Ltd is acting as an Employment Agency in relation to this vacancy. Thanks for your application. Due to the high level of responses we are currently receiving, whilst we endeavour to contact everyone, sometimes we are unable to. If you have not heard from us within 10 working days of making your application, please assume that you have been unsuccessful on this occasion.
May 08, 2026
Full time
Part-Time Office Manager Location: Cheltenham Salary: 15.38 - 17.95 per hour (dependent on experience) Job Type: Part-Time - Temporary About the Role We are looking for a capable and organised Office Manager to support the smooth running of a modern serviced office space in Cheltenham. This part-time opportunity is ideal for someone with experience as an office manager, workspace coordinator, or facilities administrator who enjoys a varied, people-focused role. As the Office Manager, you will act as the central point of coordination within the business centre, ensuring tenants, visitors, and stakeholders experience a professional and well-managed environment at all times. Key Responsibilities Oversee the daily operations of the serviced office as the on-site office manager and main point of contact Welcome clients, visitors, and suppliers, delivering excellent front-of-house support Manage enquiries, bookings, and onboarding processes as a workspace coordinator Ensure meeting rooms and communal areas are presented to a high standard Coordinate schedules and resources, acting as an office administrator to keep operations running smoothly Liaise with contractors, suppliers, and building management Monitor office supplies, inventory, and procurement needs Support administrative duties including invoicing, reporting, and record keeping Maintain compliance with health & safety policies and procedures About You Proven experience in an office manager, office coordinator, or facilities support role Strong organisational skills with the ability to multitask effectively Excellent communication and customer service abilities Confident using Microsoft Office and office management systems Professional, proactive, and able to work independently A detail-oriented problem solver with a positive attitude Working Hours Flexible part-time hours across weekdays, ensuring consistent coverage of the business centre. What We Offer Competitive hourly rate based on experience Supportive and professional working environment A varied role combining office management, coordination, and client interaction Flexibility to maintain a healthy work-life balance How to Apply Please submit your CV along with a short cover letter outlining your experience as an office manager or in a similar role. Travail Employment Group Ltd is acting as an Employment Agency in relation to this vacancy. Thanks for your application. Due to the high level of responses we are currently receiving, whilst we endeavour to contact everyone, sometimes we are unable to. If you have not heard from us within 10 working days of making your application, please assume that you have been unsuccessful on this occasion.
Are you someone who has a varied background in procurement and accounts administration and likes a busy and varied role with nice working hours, then this could be for you. The position is based in Bishop's Stortford and is on site every day so ideally you will be local too. Responsibilities The role is to provide procurement admin, accounts admin and general admin to the business. Managing supplier relationships Sourcing goods from UK suppliers ensuring best value and quality Develop and maintain strong relationships with new and existing suppliers Resolve any supplier queries, delivery discrepencies and invoice mismatches Support supplier onboarding, background checks, account paperwork Identify cost saving opportunity and process improvement Answering and managing all incoming calls Maintaining the PO system Processing purchase invoices, matching to POs Reconciling customer statements against Sage and resolving discrepencies Assisting the Company Secretary and Board members with general admin Managing the administration of the company credit card Stationery ordering and management Posting journals onto Sage Requirements You will need to have proven procurement or supply chain experience on the purchase side with a good understanding of the processes Accounts Admin and general admin experience Excellent customer service experience Confident on the telephone Highly organised Experience using Sage and Microsoft office Autonomous Benefits Nice working hours, 8:30am-4:30pm Monday to Thursday and 3:30pm on a Friday early finish 25 days annual leave plus bank holidays Parking on site 10% pension Life insurance
May 07, 2026
Full time
Are you someone who has a varied background in procurement and accounts administration and likes a busy and varied role with nice working hours, then this could be for you. The position is based in Bishop's Stortford and is on site every day so ideally you will be local too. Responsibilities The role is to provide procurement admin, accounts admin and general admin to the business. Managing supplier relationships Sourcing goods from UK suppliers ensuring best value and quality Develop and maintain strong relationships with new and existing suppliers Resolve any supplier queries, delivery discrepencies and invoice mismatches Support supplier onboarding, background checks, account paperwork Identify cost saving opportunity and process improvement Answering and managing all incoming calls Maintaining the PO system Processing purchase invoices, matching to POs Reconciling customer statements against Sage and resolving discrepencies Assisting the Company Secretary and Board members with general admin Managing the administration of the company credit card Stationery ordering and management Posting journals onto Sage Requirements You will need to have proven procurement or supply chain experience on the purchase side with a good understanding of the processes Accounts Admin and general admin experience Excellent customer service experience Confident on the telephone Highly organised Experience using Sage and Microsoft office Autonomous Benefits Nice working hours, 8:30am-4:30pm Monday to Thursday and 3:30pm on a Friday early finish 25 days annual leave plus bank holidays Parking on site 10% pension Life insurance
Our client is looking for a Finance and Administration Officer Client Details A leader in their field Description To lead on key financial processes-including payroll, sales ledger management and statutory reporting-while providing advanced administrative and office support. The postholder acts as a member of the Corporate Services team, ensuring robust financial control, smooth office operations and cross-cover for critical tasks. 2. Key Duties & Responsibilities 2.1 Finance 1. Sales Ledger Management Raise and process sales invoices, including statutory levy income. Record bank receipts and income from assurance schemes, resolving discrepancies with external bodies (e.g. FIA). Operate credit-control procedures, escalating overdue accounts and customer disputes. 2. Payroll Complete monthly payroll, ensuring accuracy of salaries, pension and statutory deductions. Maintain confidential payroll records and address staff pay queries promptly. Ensure PAYE, National Insurance and pension deadlines are met. 3. Financial Accounting & Compliance Prepare and submit VAT returns. Post journals for accruals, prepayments and corrections. Perform monthly bank reconciliations and daily inter-account transfers. Maintain the fixed-asset register. Produce monthly and ad-hoc financial reports for senior management. Support internal and external audit processes, providing schedules and evidence. 4. Procurement & PO System Oversight Monitor compliance with the procurement policy. Oversee the Purchase Order processes on Business Central , train staff, and review expenditure reports. 2.2 Administration & Office Support 1. Provide high-level administrative assistance-proof-reading, formatting documents, drafting surveys and reports. 2. Coordinate IT onboarding for new starters and act as day-to-day liaison with external IT contractors. 3. Support the Head of Corporate Services with project administration and data collation. 4. Deliver reception and office cover when required, ensuring seamless front-of-house service. 5. Drive continual improvement of office systems and processes. 3. Profile A candidate with excellent finance and administrative skills Ideally - AAT, HNC/HND or equivalent finance qualification Job Offer This is a permanent, full-time role (35 hours per week, Monday to Friday), based in our office on the outskirts of Edinburgh. We offer hybrid working, with flexibility and a supportive, values-driven culture. Salary / benefits Band 2 30,551 per annum, including 25 days' annual leave (plus 11 public holidays) and a generous 10% employer pension contribution.
Oct 07, 2025
Full time
Our client is looking for a Finance and Administration Officer Client Details A leader in their field Description To lead on key financial processes-including payroll, sales ledger management and statutory reporting-while providing advanced administrative and office support. The postholder acts as a member of the Corporate Services team, ensuring robust financial control, smooth office operations and cross-cover for critical tasks. 2. Key Duties & Responsibilities 2.1 Finance 1. Sales Ledger Management Raise and process sales invoices, including statutory levy income. Record bank receipts and income from assurance schemes, resolving discrepancies with external bodies (e.g. FIA). Operate credit-control procedures, escalating overdue accounts and customer disputes. 2. Payroll Complete monthly payroll, ensuring accuracy of salaries, pension and statutory deductions. Maintain confidential payroll records and address staff pay queries promptly. Ensure PAYE, National Insurance and pension deadlines are met. 3. Financial Accounting & Compliance Prepare and submit VAT returns. Post journals for accruals, prepayments and corrections. Perform monthly bank reconciliations and daily inter-account transfers. Maintain the fixed-asset register. Produce monthly and ad-hoc financial reports for senior management. Support internal and external audit processes, providing schedules and evidence. 4. Procurement & PO System Oversight Monitor compliance with the procurement policy. Oversee the Purchase Order processes on Business Central , train staff, and review expenditure reports. 2.2 Administration & Office Support 1. Provide high-level administrative assistance-proof-reading, formatting documents, drafting surveys and reports. 2. Coordinate IT onboarding for new starters and act as day-to-day liaison with external IT contractors. 3. Support the Head of Corporate Services with project administration and data collation. 4. Deliver reception and office cover when required, ensuring seamless front-of-house service. 5. Drive continual improvement of office systems and processes. 3. Profile A candidate with excellent finance and administrative skills Ideally - AAT, HNC/HND or equivalent finance qualification Job Offer This is a permanent, full-time role (35 hours per week, Monday to Friday), based in our office on the outskirts of Edinburgh. We offer hybrid working, with flexibility and a supportive, values-driven culture. Salary / benefits Band 2 30,551 per annum, including 25 days' annual leave (plus 11 public holidays) and a generous 10% employer pension contribution.
Your new company My client is a leading international organisation offering health insurance and medical services across multiple countries, including the UK, Australia, Spain, and more. Role Description They are offering an exciting 6-month placement opportunity for a motivated and organised individual. To join the team as a Senior Administrator/Project Support Assistant This role supports the delivery of a large-scale procurement project and is ideal for someone with experience in a professional environment, particularly in administration and project support.You will work closely with the Procurement Project Lead, contributing to project delivery through analysis, system activities, and administrative support during the hypercare phase.You must be able to travel to numerous sites across the North. Key Responsibilities Administrative Support Prepare documents and maintain records, including data input and system analysis. Support internal communications and coordinate activities such as training and new user onboarding. Manage and respond to routine queries. Maintain trackers and logs to enhance operational efficiency. Project Support Assist in coordinating project milestones and procurement initiatives. Track project actions, deadlines, and progress using relevant tools. Prepare meeting notes, presentations, and reports for the project lead. Actively contribute ideas and feedback during project discussions. Skills & Experience Organised and reliable, with the ability to manage multiple tasks and meet deadlines. Experienced in procurement operations or finance (e.g., accounts payable) - desirable but not essential. A confident communicator with strong attention to detail. Proficient in Microsoft Office (especially Outlook, Word, and Excel). Willing to learn project tools such as Trello, MS Teams, and SharePoint. Capable of managing time effectively and working independently when required. What you'll get in return Flexible working options available. 6 Month Assignment November start 18-25phr + holiday pay via PAYE What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Oct 07, 2025
Seasonal
Your new company My client is a leading international organisation offering health insurance and medical services across multiple countries, including the UK, Australia, Spain, and more. Role Description They are offering an exciting 6-month placement opportunity for a motivated and organised individual. To join the team as a Senior Administrator/Project Support Assistant This role supports the delivery of a large-scale procurement project and is ideal for someone with experience in a professional environment, particularly in administration and project support.You will work closely with the Procurement Project Lead, contributing to project delivery through analysis, system activities, and administrative support during the hypercare phase.You must be able to travel to numerous sites across the North. Key Responsibilities Administrative Support Prepare documents and maintain records, including data input and system analysis. Support internal communications and coordinate activities such as training and new user onboarding. Manage and respond to routine queries. Maintain trackers and logs to enhance operational efficiency. Project Support Assist in coordinating project milestones and procurement initiatives. Track project actions, deadlines, and progress using relevant tools. Prepare meeting notes, presentations, and reports for the project lead. Actively contribute ideas and feedback during project discussions. Skills & Experience Organised and reliable, with the ability to manage multiple tasks and meet deadlines. Experienced in procurement operations or finance (e.g., accounts payable) - desirable but not essential. A confident communicator with strong attention to detail. Proficient in Microsoft Office (especially Outlook, Word, and Excel). Willing to learn project tools such as Trello, MS Teams, and SharePoint. Capable of managing time effectively and working independently when required. What you'll get in return Flexible working options available. 6 Month Assignment November start 18-25phr + holiday pay via PAYE What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Full time - office based - Monday to Friday 9am to 6pm Supply Chain Compliance Administrator 28-34,000 per annum depending on experience We are seeking a detailed and organised Supply Chain Compliance Administrator to support our growing subcontractor network. You will play a key role in ensuring all suppliers and subcontractors meet regulatory, contractual, and internal compliance standards. This is a vital position within the operations and procurement function, supporting safe, compliant, and effective service delivery. Duties will include: Manage and maintain subcontractor compliance records, ensuring all documentation is up-to-date (e.g., insurance, certifications, accreditations, health & safety documents) Track expiry dates and proactively request updated documentation from subcontractors Assist with the onboarding process for new subcontractors, ensuring all pre-qualification criteria are met Liaise with internal departments (procurement, operations, H&S) to ensure subcontractors are approved and compliant Monitor performance and flag non-compliance to relevant managers Support audits and reporting on supply chain compliance status Maintain accurate and organised records within internal systems or databases Proven experience working with suppliers or subcontractors in an administrative or compliance role Knowledge of Microsoft Excel, including working with formulas, filters and pivot tables Strong attention to detail and ability to manage multiple deadlines Ability to manage large volumes of documentation with accuracy Excellent written and verbal communication skills Ability to work independently and collaborate across departments Desirable Skills: Understanding of HMRC requirements including VAT registration, PAYE status and self-employment verification Familiarity with pre-qualification processes Experience using document management systems or compliance tracking platforms
Oct 06, 2025
Full time
Full time - office based - Monday to Friday 9am to 6pm Supply Chain Compliance Administrator 28-34,000 per annum depending on experience We are seeking a detailed and organised Supply Chain Compliance Administrator to support our growing subcontractor network. You will play a key role in ensuring all suppliers and subcontractors meet regulatory, contractual, and internal compliance standards. This is a vital position within the operations and procurement function, supporting safe, compliant, and effective service delivery. Duties will include: Manage and maintain subcontractor compliance records, ensuring all documentation is up-to-date (e.g., insurance, certifications, accreditations, health & safety documents) Track expiry dates and proactively request updated documentation from subcontractors Assist with the onboarding process for new subcontractors, ensuring all pre-qualification criteria are met Liaise with internal departments (procurement, operations, H&S) to ensure subcontractors are approved and compliant Monitor performance and flag non-compliance to relevant managers Support audits and reporting on supply chain compliance status Maintain accurate and organised records within internal systems or databases Proven experience working with suppliers or subcontractors in an administrative or compliance role Knowledge of Microsoft Excel, including working with formulas, filters and pivot tables Strong attention to detail and ability to manage multiple deadlines Ability to manage large volumes of documentation with accuracy Excellent written and verbal communication skills Ability to work independently and collaborate across departments Desirable Skills: Understanding of HMRC requirements including VAT registration, PAYE status and self-employment verification Familiarity with pre-qualification processes Experience using document management systems or compliance tracking platforms
Senior Administrator / Bristol / Hybrid / 15.60 per hour Are you a highly organised and proactive Senior Administrator with a passion for supporting dynamic teams and driving operational excellence? We're working with a leading organisation in the digital and technology space that's looking for a confident and detail-focused individual to join their Digital Solutions PMO team. This is a fantastic opportunity to play a key role in a fast-paced environment, supporting project governance, stakeholder engagement, and operational coordination across a high-performing IT function. What You'll Be Doing PMO Support Prepare agendas and project packs for weekly Stage Gate Reviews. Manage the PMO mailbox, ensuring timely responses and resolutions. Coordinate onboarding for new starters in the Digital Solutions function. Support access and issue resolution for tools like Jira and SharePoint. Take meeting notes, track actions, and follow up across the team. Ad Hoc & Financial Tasks Raise and track Purchase Requisitions; liaise with procurement and finance. Assist Project Managers in tracking financial commitments. Support audit preparation and quarterly risk reviews. Promote consistent use of templates, tools, and documentation standards. Stakeholder Engagement Provide general support to the PMO Lead, including presentation prep. Act as a central coordination point between the PMO and wider teams. Build strong working relationships across Business Management, Delivery Integration, and project delivery teams. What We're Looking For Essential Proven experience as a Senior Administrator supporting diverse teams. Excellent organisational and time management skills. Strong written and verbal communication. Comfortable working with multiple stakeholders and managing competing priorities. Desirable Familiarity with project management frameworks (e.g. PRINCE2, Agile, MSP). Proficiency in Microsoft Word, Excel, PowerPoint. Experience using SAP and Jira. This is a 6 month Temporary Contract with the potential to extend PRESENT Should you require any support or assistance, please contact your local Gi Group office. Gi Group Holdings Recruitment Limited are proud founding members of Menopause in business, pledge members for Neurodiversity in business, Disability committed members, Silver status pledge members for the Armed Forces Covenant, and Bronze trail blazers for Racial Equality matters. Gi Group of companies includes Gi Group Holdings Recruitment Ltd, Gi Recruitment Ltd, Draefern Ltd, Excel Resourcing (Recruitment Consultants) Ltd, Gi Recruitment Ltd, INTOO (UK) Ltd, Marks Sattin (UK) Ltd, TACK TMI UK Ltd, TACK International Ltd, Grafton Professional Staffing Ltd, Encore Personnel Services Ltd, Gi Group Staffing Solutions Ltd and Gi Group Ireland Ltd. Gi Group Staffing Solutions Ltd are acting as an Employment Business in relation to this role. We are committed to protecting the privacy of all our candidates and clients. If you choose to apply, your information will be processed in accordance with the Gi Group Privacy Statement. To view a copy and to help you understand how we collect, use and process your personal data please visit the Privacy page on our Gi Group website.
Oct 06, 2025
Seasonal
Senior Administrator / Bristol / Hybrid / 15.60 per hour Are you a highly organised and proactive Senior Administrator with a passion for supporting dynamic teams and driving operational excellence? We're working with a leading organisation in the digital and technology space that's looking for a confident and detail-focused individual to join their Digital Solutions PMO team. This is a fantastic opportunity to play a key role in a fast-paced environment, supporting project governance, stakeholder engagement, and operational coordination across a high-performing IT function. What You'll Be Doing PMO Support Prepare agendas and project packs for weekly Stage Gate Reviews. Manage the PMO mailbox, ensuring timely responses and resolutions. Coordinate onboarding for new starters in the Digital Solutions function. Support access and issue resolution for tools like Jira and SharePoint. Take meeting notes, track actions, and follow up across the team. Ad Hoc & Financial Tasks Raise and track Purchase Requisitions; liaise with procurement and finance. Assist Project Managers in tracking financial commitments. Support audit preparation and quarterly risk reviews. Promote consistent use of templates, tools, and documentation standards. Stakeholder Engagement Provide general support to the PMO Lead, including presentation prep. Act as a central coordination point between the PMO and wider teams. Build strong working relationships across Business Management, Delivery Integration, and project delivery teams. What We're Looking For Essential Proven experience as a Senior Administrator supporting diverse teams. Excellent organisational and time management skills. Strong written and verbal communication. Comfortable working with multiple stakeholders and managing competing priorities. Desirable Familiarity with project management frameworks (e.g. PRINCE2, Agile, MSP). Proficiency in Microsoft Word, Excel, PowerPoint. Experience using SAP and Jira. This is a 6 month Temporary Contract with the potential to extend PRESENT Should you require any support or assistance, please contact your local Gi Group office. Gi Group Holdings Recruitment Limited are proud founding members of Menopause in business, pledge members for Neurodiversity in business, Disability committed members, Silver status pledge members for the Armed Forces Covenant, and Bronze trail blazers for Racial Equality matters. Gi Group of companies includes Gi Group Holdings Recruitment Ltd, Gi Recruitment Ltd, Draefern Ltd, Excel Resourcing (Recruitment Consultants) Ltd, Gi Recruitment Ltd, INTOO (UK) Ltd, Marks Sattin (UK) Ltd, TACK TMI UK Ltd, TACK International Ltd, Grafton Professional Staffing Ltd, Encore Personnel Services Ltd, Gi Group Staffing Solutions Ltd and Gi Group Ireland Ltd. Gi Group Staffing Solutions Ltd are acting as an Employment Business in relation to this role. We are committed to protecting the privacy of all our candidates and clients. If you choose to apply, your information will be processed in accordance with the Gi Group Privacy Statement. To view a copy and to help you understand how we collect, use and process your personal data please visit the Privacy page on our Gi Group website.
Senior Administrator / Bristol / Hybrid / 15.60 per hour Are you a highly organised and proactive Senior Administrator with a passion for supporting dynamic teams and driving operational excellence? We're working with a leading organisation in the digital and technology space that's looking for a confident and detail-focused individual to join their Digital Solutions PMO team. This is a fantastic opportunity to play a key role in a fast-paced environment, supporting project governance, stakeholder engagement, and operational coordination across a high-performing IT function. What You'll Be Doing PMO Support Prepare agendas and project packs for weekly Stage Gate Reviews. Manage the PMO mailbox, ensuring timely responses and resolutions. Coordinate onboarding for new starters in the Digital Solutions function. Support access and issue resolution for tools like Jira and SharePoint. Take meeting notes, track actions, and follow up across the team. Ad Hoc & Financial Tasks Raise and track Purchase Requisitions; liaise with procurement and finance. Assist Project Managers in tracking financial commitments. Support audit preparation and quarterly risk reviews. Promote consistent use of templates, tools, and documentation standards. Stakeholder Engagement Provide general support to the PMO Lead, including presentation prep. Act as a central coordination point between the PMO and wider teams. Build strong working relationships across Business Management, Delivery Integration, and project delivery teams. What We're Looking For Essential Proven experience as a Senior Administrator supporting diverse teams. Excellent organisational and time management skills. Strong written and verbal communication. Comfortable working with multiple stakeholders and managing competing priorities. Desirable Familiarity with project management frameworks (e.g. PRINCE2, Agile, MSP). Proficiency in Microsoft Word, Excel, PowerPoint. Experience using SAP and Jira. This is a 6 month Temporary Contract with the potential to extend PRESENT Should you require any support or assistance, please contact your local Gi Group office. Gi Group Holdings Recruitment Limited are proud founding members of Menopause in business, pledge members for Neurodiversity in business, Disability committed members, Silver status pledge members for the Armed Forces Covenant, and Bronze trail blazers for Racial Equality matters. Gi Group of companies includes Gi Group Holdings Recruitment Ltd, Gi Recruitment Ltd, Draefern Ltd, Excel Resourcing (Recruitment Consultants) Ltd, Gi Recruitment Ltd, INTOO (UK) Ltd, Marks Sattin (UK) Ltd, TACK TMI UK Ltd, TACK International Ltd, Grafton Professional Staffing Ltd, Encore Personnel Services Ltd, Gi Group Staffing Solutions Ltd and Gi Group Ireland Ltd. Gi Group Staffing Solutions Ltd are acting as an Employment Business in relation to this role. We are committed to protecting the privacy of all our candidates and clients. If you choose to apply, your information will be processed in accordance with the Gi Group Privacy Statement. To view a copy and to help you understand how we collect, use and process your personal data please visit the Privacy page on our Gi Group website.
Oct 06, 2025
Seasonal
Senior Administrator / Bristol / Hybrid / 15.60 per hour Are you a highly organised and proactive Senior Administrator with a passion for supporting dynamic teams and driving operational excellence? We're working with a leading organisation in the digital and technology space that's looking for a confident and detail-focused individual to join their Digital Solutions PMO team. This is a fantastic opportunity to play a key role in a fast-paced environment, supporting project governance, stakeholder engagement, and operational coordination across a high-performing IT function. What You'll Be Doing PMO Support Prepare agendas and project packs for weekly Stage Gate Reviews. Manage the PMO mailbox, ensuring timely responses and resolutions. Coordinate onboarding for new starters in the Digital Solutions function. Support access and issue resolution for tools like Jira and SharePoint. Take meeting notes, track actions, and follow up across the team. Ad Hoc & Financial Tasks Raise and track Purchase Requisitions; liaise with procurement and finance. Assist Project Managers in tracking financial commitments. Support audit preparation and quarterly risk reviews. Promote consistent use of templates, tools, and documentation standards. Stakeholder Engagement Provide general support to the PMO Lead, including presentation prep. Act as a central coordination point between the PMO and wider teams. Build strong working relationships across Business Management, Delivery Integration, and project delivery teams. What We're Looking For Essential Proven experience as a Senior Administrator supporting diverse teams. Excellent organisational and time management skills. Strong written and verbal communication. Comfortable working with multiple stakeholders and managing competing priorities. Desirable Familiarity with project management frameworks (e.g. PRINCE2, Agile, MSP). Proficiency in Microsoft Word, Excel, PowerPoint. Experience using SAP and Jira. This is a 6 month Temporary Contract with the potential to extend PRESENT Should you require any support or assistance, please contact your local Gi Group office. Gi Group Holdings Recruitment Limited are proud founding members of Menopause in business, pledge members for Neurodiversity in business, Disability committed members, Silver status pledge members for the Armed Forces Covenant, and Bronze trail blazers for Racial Equality matters. Gi Group of companies includes Gi Group Holdings Recruitment Ltd, Gi Recruitment Ltd, Draefern Ltd, Excel Resourcing (Recruitment Consultants) Ltd, Gi Recruitment Ltd, INTOO (UK) Ltd, Marks Sattin (UK) Ltd, TACK TMI UK Ltd, TACK International Ltd, Grafton Professional Staffing Ltd, Encore Personnel Services Ltd, Gi Group Staffing Solutions Ltd and Gi Group Ireland Ltd. Gi Group Staffing Solutions Ltd are acting as an Employment Business in relation to this role. We are committed to protecting the privacy of all our candidates and clients. If you choose to apply, your information will be processed in accordance with the Gi Group Privacy Statement. To view a copy and to help you understand how we collect, use and process your personal data please visit the Privacy page on our Gi Group website.
Procurement Administrator ( 4 days site based at Tillbury ) Core duties: Track all Comparatives on Ferrovial internal commercial platform (InSite) for approval Monitor client replies for any PO approval submissions not accepted Request New Supplier set up with Finance ensuring onboarding procedures are carried out to Ferrovial policy Add & remove road worthy vehicles to the Ferrovial Fleet Insurance Database Maintain Asset register Complete the on-hire reporting on InSite for all rental PO s Update and maintain the project Responsible Procurement tracker to log KPI s for reporting to Client Maintaining a Supplier List dashboard with key metrics; performance, spend, scope Resolving invoice queries and discrepancies with our suppliers and accounts department Liaise with the Logistics department to ensure vehicle compliance for all deliveries Ensure company systems, procedures and processes are always adhered to Communicate with site teams and other departments in Ferrovial Adopting and promoting Ferrovial Construction UK Vision and Values. Additional duties as required: Attending meetings with site teams, supply chain, H/O Supply Chain manager & others Working with Procurement Manager to provide Supplier Evaluations Assisting the Buying Team with any other tasks as required Skills and Competencies: Previous procurement experience desirable (not mandatory) Good organizational skills and ability to multi-task in a fast-paced environment Enjoy working under pressure to meet deadlines Attention to detail Methodical approach to documentation management Good communication skills - verbal and written Familiar with all Microsoft packages, ideally Excel Good IT general knowledge Build and maintain positive relationships within the team and across Ferrovial group companies Please note that this job description does not represent a comprehensive list of activities and employees may be requested to undertake other reasonable duties.
Oct 03, 2025
Full time
Procurement Administrator ( 4 days site based at Tillbury ) Core duties: Track all Comparatives on Ferrovial internal commercial platform (InSite) for approval Monitor client replies for any PO approval submissions not accepted Request New Supplier set up with Finance ensuring onboarding procedures are carried out to Ferrovial policy Add & remove road worthy vehicles to the Ferrovial Fleet Insurance Database Maintain Asset register Complete the on-hire reporting on InSite for all rental PO s Update and maintain the project Responsible Procurement tracker to log KPI s for reporting to Client Maintaining a Supplier List dashboard with key metrics; performance, spend, scope Resolving invoice queries and discrepancies with our suppliers and accounts department Liaise with the Logistics department to ensure vehicle compliance for all deliveries Ensure company systems, procedures and processes are always adhered to Communicate with site teams and other departments in Ferrovial Adopting and promoting Ferrovial Construction UK Vision and Values. Additional duties as required: Attending meetings with site teams, supply chain, H/O Supply Chain manager & others Working with Procurement Manager to provide Supplier Evaluations Assisting the Buying Team with any other tasks as required Skills and Competencies: Previous procurement experience desirable (not mandatory) Good organizational skills and ability to multi-task in a fast-paced environment Enjoy working under pressure to meet deadlines Attention to detail Methodical approach to documentation management Good communication skills - verbal and written Familiar with all Microsoft packages, ideally Excel Good IT general knowledge Build and maintain positive relationships within the team and across Ferrovial group companies Please note that this job description does not represent a comprehensive list of activities and employees may be requested to undertake other reasonable duties.
Project Support Procurement or ERP Project exp Senior Administration 6 Months £18-25phr + holiday pay Your new company My client is a leading international organisation offering health insurance and medical services across multiple countries, including the UK, Australia, Spain, and more. Role Description They are offering an exciting 6-month placement opportunity for a motivated and organised individual. To join the team as a Senior Administrator/Project Support Assistant This role supports the delivery of a large-scale procurement project and is ideal for someone with experience in a professional environment, particularly in administration and project support.You will work closely with the Procurement Project Lead, contributing to project delivery through analysis, system activities, and administrative support during the hypercare phase.You must be able to travel to numerous sites across the North. Key Responsibilities Administrative Support Prepare documents and maintain records, including data input and system analysis. Support internal communications and coordinate activities such as training and new user onboarding. Manage and respond to routine queries. Maintain trackers and logs to enhance operational efficiency. Project Support Assist in coordinating project milestones and procurement initiatives. Track project actions, deadlines, and progress using relevant tools. Prepare meeting notes, presentations, and reports for the project lead. Actively contribute ideas and feedback during project discussions. Skills & Experience Organised and reliable, with the ability to manage multiple tasks and meet deadlines. Experienced in procurement operations or finance (e.g., accounts payable) - desirable but not essential. A confident communicator with strong attention to detail. Proficient in Microsoft Office (especially Outlook, Word, and Excel). Willing to learn project tools such as Trello, MS Teams, and SharePoint. Capable of managing time effectively and working independently when required. What you'll get in return Flexible working options available. 6 Month Assignment November start £18-25phr + holiday pay via PAYE What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Oct 03, 2025
Full time
Project Support Procurement or ERP Project exp Senior Administration 6 Months £18-25phr + holiday pay Your new company My client is a leading international organisation offering health insurance and medical services across multiple countries, including the UK, Australia, Spain, and more. Role Description They are offering an exciting 6-month placement opportunity for a motivated and organised individual. To join the team as a Senior Administrator/Project Support Assistant This role supports the delivery of a large-scale procurement project and is ideal for someone with experience in a professional environment, particularly in administration and project support.You will work closely with the Procurement Project Lead, contributing to project delivery through analysis, system activities, and administrative support during the hypercare phase.You must be able to travel to numerous sites across the North. Key Responsibilities Administrative Support Prepare documents and maintain records, including data input and system analysis. Support internal communications and coordinate activities such as training and new user onboarding. Manage and respond to routine queries. Maintain trackers and logs to enhance operational efficiency. Project Support Assist in coordinating project milestones and procurement initiatives. Track project actions, deadlines, and progress using relevant tools. Prepare meeting notes, presentations, and reports for the project lead. Actively contribute ideas and feedback during project discussions. Skills & Experience Organised and reliable, with the ability to manage multiple tasks and meet deadlines. Experienced in procurement operations or finance (e.g., accounts payable) - desirable but not essential. A confident communicator with strong attention to detail. Proficient in Microsoft Office (especially Outlook, Word, and Excel). Willing to learn project tools such as Trello, MS Teams, and SharePoint. Capable of managing time effectively and working independently when required. What you'll get in return Flexible working options available. 6 Month Assignment November start £18-25phr + holiday pay via PAYE What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
