Executive Assistant to the CEO page is loaded Executive Assistant to the CEOlocations: Scarborough McNicolltime type: Part timeposted on: Posted 9 Days Agojob requisition id: JR1708Yee Hong Centre for Geriatric Care (Yee Hong) is a recognized leader in senior care, dedicated to providing exceptional, culturally inclusive services that enhance the well-being of older adults. With a strong reputation for excellence in long-term care, community programs, and aging-in-place initiatives, Yee Hong is committed to supporting seniors in living with dignity, independence, and the best possible quality of life. At the core of its mission is a focus on compassionate, person-centered care tailored to the unique needs of diverse communities.Yee Hong is one of the foremost providers of culturally appropriate senior care in the country, delivering high-quality resident experience and care to Chinese and other Asian seniors since 1994. The organization operates 805 long-term care beds and 308 seniors' apartment units, with an additional 224 long-term care beds opening in a new home by June 2026. In addition, Yee Hong offers four campuses of managed care, a hospice residence, and a wide range of community-based senior and caregiver support services. Through this comprehensive network, the organization serves more than 15,000 individuals annually across the Greater Toronto Area.Reporting to the CEO, the Executive Assistant provides a range of senior level administrative support services to the CEO, Board of Directors and standing committees, and senior leaders. The Executive Assistant leads and ensure the effective and efficient administration of Yee Hong's Corporate Office. The Executive Assistant to the CEO is an energetic professional who thrives in a dynamic, growing, and fast paced environment, who has initiative, sound judgment, discretion and excellent organization and communication skills to add value to the Corporate Office. Qualifications: Minimum 7 years previous experience supporting C-level executives and Board of Directors. Proactive approach to anticipating priorities and issues, and solving problems with excellent judgment, decision-making skills and professionalism in a variety of situations with self-management skills and minimal supervision/guidance. Superior organization, and time management skills, with ability to prioritize competing demands under pressure and with exceptional attention to detail. Exceptional interpersonal, verbal and written communications skills. Excellent customer/client service and response, and team player. Ability to interact with internal and external parties of all levels in a confident, professional, and sensitive manner. Ability to maintain a high level of integrity and discretion in handling urgent, sensitive and/or confidential information. Highly flexible, adaptable and agile, with a continuous innovation, learning and improvement approach, and ability to work flexible hours to support urgent matters. Bachelor's degree or equivalent; formal administrative assistant training and professional development an asset. Advanced computer proficiency in MS Office including developing Word documents, PowerPoint presentations, and Excel spreadsheets. Technology savvy with proficiency in cloud-based applications including Survey Monkey, SharePoint, File-Works, Adobe Acrobat and Social Media platforms strongly preferred. Satisfactory Police Check (with vulnerable sector screen) result. Excellent communication (written/verbal) skills in English. Valid driver's license and regular access to a vehicle. Physical Demands/Working Condition: On-site and off-site support. Occasional meetings during the evenings or weekends Please apply before: Salary Range: $35.77 - $46.16 INTERNAL APPLICANTS: PLEASE APPLY THROUGH THE JOBS HUB Our people are our greatest strength and the core of our success. We invest in our employees' wellbeing and support their ongoing learning and development. We offer: Competitive total compensation package Multi-employer pension plan Professional development opportunities Ongoing learning and development Employee education assistance program Award winning corporate culture Safe, inclusive and supportive work environmentYee Hong is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the bona-fide requirements for the open position. If contacted for this employment opportunity, please advise if you require any accommodation.Successful applicants must provide a recent satisfactory vulnerable sector police reference check and medical clearance certificate.Our hiring process involves the use of Artificial Intelligence (AI) to assist with screening of the applicants' resume. This job is posted to fill an existing vacancy.
May 16, 2026
Full time
Executive Assistant to the CEO page is loaded Executive Assistant to the CEOlocations: Scarborough McNicolltime type: Part timeposted on: Posted 9 Days Agojob requisition id: JR1708Yee Hong Centre for Geriatric Care (Yee Hong) is a recognized leader in senior care, dedicated to providing exceptional, culturally inclusive services that enhance the well-being of older adults. With a strong reputation for excellence in long-term care, community programs, and aging-in-place initiatives, Yee Hong is committed to supporting seniors in living with dignity, independence, and the best possible quality of life. At the core of its mission is a focus on compassionate, person-centered care tailored to the unique needs of diverse communities.Yee Hong is one of the foremost providers of culturally appropriate senior care in the country, delivering high-quality resident experience and care to Chinese and other Asian seniors since 1994. The organization operates 805 long-term care beds and 308 seniors' apartment units, with an additional 224 long-term care beds opening in a new home by June 2026. In addition, Yee Hong offers four campuses of managed care, a hospice residence, and a wide range of community-based senior and caregiver support services. Through this comprehensive network, the organization serves more than 15,000 individuals annually across the Greater Toronto Area.Reporting to the CEO, the Executive Assistant provides a range of senior level administrative support services to the CEO, Board of Directors and standing committees, and senior leaders. The Executive Assistant leads and ensure the effective and efficient administration of Yee Hong's Corporate Office. The Executive Assistant to the CEO is an energetic professional who thrives in a dynamic, growing, and fast paced environment, who has initiative, sound judgment, discretion and excellent organization and communication skills to add value to the Corporate Office. Qualifications: Minimum 7 years previous experience supporting C-level executives and Board of Directors. Proactive approach to anticipating priorities and issues, and solving problems with excellent judgment, decision-making skills and professionalism in a variety of situations with self-management skills and minimal supervision/guidance. Superior organization, and time management skills, with ability to prioritize competing demands under pressure and with exceptional attention to detail. Exceptional interpersonal, verbal and written communications skills. Excellent customer/client service and response, and team player. Ability to interact with internal and external parties of all levels in a confident, professional, and sensitive manner. Ability to maintain a high level of integrity and discretion in handling urgent, sensitive and/or confidential information. Highly flexible, adaptable and agile, with a continuous innovation, learning and improvement approach, and ability to work flexible hours to support urgent matters. Bachelor's degree or equivalent; formal administrative assistant training and professional development an asset. Advanced computer proficiency in MS Office including developing Word documents, PowerPoint presentations, and Excel spreadsheets. Technology savvy with proficiency in cloud-based applications including Survey Monkey, SharePoint, File-Works, Adobe Acrobat and Social Media platforms strongly preferred. Satisfactory Police Check (with vulnerable sector screen) result. Excellent communication (written/verbal) skills in English. Valid driver's license and regular access to a vehicle. Physical Demands/Working Condition: On-site and off-site support. Occasional meetings during the evenings or weekends Please apply before: Salary Range: $35.77 - $46.16 INTERNAL APPLICANTS: PLEASE APPLY THROUGH THE JOBS HUB Our people are our greatest strength and the core of our success. We invest in our employees' wellbeing and support their ongoing learning and development. We offer: Competitive total compensation package Multi-employer pension plan Professional development opportunities Ongoing learning and development Employee education assistance program Award winning corporate culture Safe, inclusive and supportive work environmentYee Hong is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the bona-fide requirements for the open position. If contacted for this employment opportunity, please advise if you require any accommodation.Successful applicants must provide a recent satisfactory vulnerable sector police reference check and medical clearance certificate.Our hiring process involves the use of Artificial Intelligence (AI) to assist with screening of the applicants' resume. This job is posted to fill an existing vacancy.
A senior care organization in Scarborough is seeking an Executive Assistant to support the CEO and Board of Directors. The role requires a seasoned professional with at least 7 years of experience supporting C-level executives. Responsibilities include providing high-level administrative support, managing competing demands, and maintaining discretion with confidential information. The organization offers a competitive compensation package, professional development opportunities, and a supportive work environment. Only candidates with strong organization and communication skills will be considered.
May 15, 2026
Full time
A senior care organization in Scarborough is seeking an Executive Assistant to support the CEO and Board of Directors. The role requires a seasoned professional with at least 7 years of experience supporting C-level executives. Responsibilities include providing high-level administrative support, managing competing demands, and maintaining discretion with confidential information. The organization offers a competitive compensation package, professional development opportunities, and a supportive work environment. Only candidates with strong organization and communication skills will be considered.
At Age UK, effective governance is key to delivering our mission and supporting older people. We are looking for a Senior Governance Manager to play a pivotal role supporting our most senior Boards and Committees, ensuring robust governance, regulatory compliance, and strategic alignment. The Senior Governance Manager is a key role managing and providing all aspects of the governance and secretariat service relevant to the most senior Boards and Committees within the Age UK Group and deputising for the Head of Governance and Legal with respect to duties as Company Secretary. The role manages a team of 4 Executive Assistant and Governance Officers and 1 Executive Assistant (Chair/CEO) and the ability to line manage this team throughout the Board and Committee governance cycle and on individual projects / tasks, while also providing consistent executive services is key. This is a very visible role working closely with Trustees and Directors as well as the most senior staff within the Charity, providing advice and support. The post holder will lead projects, anticipate future governance matters and proactively tackle issues, with the ability to prioritise and manage many projects and activities in a busy environment. Please see role description for all responsibilities. We operate a hybrid working model. We offer flexibility on working from home but require the applicant to be in our central London office approximately 4 times per month, in line with meeting schedules. Travel costs to the London office are the responsibility of the postholder and are not covered by the charity. Age UK internal grade: 4L Must haves: The below competencies will be assessed at the indicated stage of the recruitment process: Application = A, Interview = I, Test = T, Presentation = P Experience Experience of provision of secretariat services; servicing senior level Boards and Committees A, I Experience of charity governance in a large and complex charity structure, including experience of establishing and maintaining governance policies and procedures A, I Experience of corporate governance A, I Line management experience A, I Skills and Knowledge High level of written English A, T, P Excellent communication skills with the ability to communicate at all levels and to tailor communications to different audiences A, I, T, P Strong presentation, negotiation and interpersonal skills I Experience of or aptitude to explore how technology and the use of AI can transform the team's work I A good eye for detail A, I Proactive and able to work both individually and as a team. I Sound judgement with good problem-solving abilities I Highly organised, able to meet deadlines and manage / prioritise workflow A, I Personal attributes Confident and able to take decisions I Personable and able to build good relationships quickly I Flexible and able to work in a changing and fast-moving environment I Discreet and comfortable with holding confidential information I Great to Have's: The below competencies will be assessed at the indicated stage of the recruitment process: Application = A, Interview = I, Test = T, Presentation = P Experience / understanding of working within a financial service regulated environment. A, I What we offer in return Competitive salary, 26 days annual leave + bank holidays + annual leave purchase scheme Excellent pension scheme, life assurance, Health cashback plan and EAP Car Benefit Scheme, Cycle to Work Scheme and Season Ticket Loan Techscheme - buy any tech from Apple or Currys, up to £1000, and spread the cost over 12 months, interest free Blue Light Card Scheme You Did It Awards - recognition awards from £100-250 Many additional benefits Additional Information Supporting statements and anonymisation Candidates are expected to provide a supporting statement that explains how they meet the competencies annotated with an 'A' in the job description, to assess suitability for the position. Age UK acknowledges and accepts that AI may be used to support the application; we do expect candidates to personalise experience, knowledge and skills and failure to do so, may result in your application being rejected. Please submit a Word version of your CV as it will be anonymised by our recruitment system when you apply for a role. Our system is unable to anonymise supporting statements and heavily formatted CVs. Please could you remove any personal information including your name before you upload to support our inclusive recruitment process. All equalities monitoring information is also anonymised and not shared with the hiring panel. Your name and address will only be known to us if invited for interview. Equal opportunities & Disability Confident Scheme Age UK is an Equal Opportunities employer and positively encourages applications from suitably qualified and eligible candidates, regardless of age, sex, race, disability, sexual orientation, gender reassignment, religion or belief, marital/civil partnership status, or pregnancy and maternity. Age UK is a Disability Confident Scheme employer. Due to high numbers of applications received, Age UK reserves the right to limit the overall number of interviews offered, and therefore, it may not always be practicable or appropriate to interview all disabled people that meet the minimum criteria for the job. Reasonable adjustments Disabled job seekers can access reasonable adjustments at any stage of the recruitment process. All requests for reasonable adjustments are considered on a case-by-case basis, in collaboration with the disabled job seeker to best meet their needs, by contacting the Recruitment Team. Disability disclosures will be kept confidential and only shared on a need-to-know basis to support the implementation of adjustments. Disclosures will not be used to inform hiring decisions. Age UK is committed to safeguarding adults at risk, and children, from abuse and neglect. We expect everyone who works with us to share this commitment. Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert at any time. Age UK politely requests no contact from recruitment agencies or media sales. We do not accept speculative CVs from recruitment agencies nor accept the fees associated with them. For a full list of benefits please visit our website.
May 15, 2026
Full time
At Age UK, effective governance is key to delivering our mission and supporting older people. We are looking for a Senior Governance Manager to play a pivotal role supporting our most senior Boards and Committees, ensuring robust governance, regulatory compliance, and strategic alignment. The Senior Governance Manager is a key role managing and providing all aspects of the governance and secretariat service relevant to the most senior Boards and Committees within the Age UK Group and deputising for the Head of Governance and Legal with respect to duties as Company Secretary. The role manages a team of 4 Executive Assistant and Governance Officers and 1 Executive Assistant (Chair/CEO) and the ability to line manage this team throughout the Board and Committee governance cycle and on individual projects / tasks, while also providing consistent executive services is key. This is a very visible role working closely with Trustees and Directors as well as the most senior staff within the Charity, providing advice and support. The post holder will lead projects, anticipate future governance matters and proactively tackle issues, with the ability to prioritise and manage many projects and activities in a busy environment. Please see role description for all responsibilities. We operate a hybrid working model. We offer flexibility on working from home but require the applicant to be in our central London office approximately 4 times per month, in line with meeting schedules. Travel costs to the London office are the responsibility of the postholder and are not covered by the charity. Age UK internal grade: 4L Must haves: The below competencies will be assessed at the indicated stage of the recruitment process: Application = A, Interview = I, Test = T, Presentation = P Experience Experience of provision of secretariat services; servicing senior level Boards and Committees A, I Experience of charity governance in a large and complex charity structure, including experience of establishing and maintaining governance policies and procedures A, I Experience of corporate governance A, I Line management experience A, I Skills and Knowledge High level of written English A, T, P Excellent communication skills with the ability to communicate at all levels and to tailor communications to different audiences A, I, T, P Strong presentation, negotiation and interpersonal skills I Experience of or aptitude to explore how technology and the use of AI can transform the team's work I A good eye for detail A, I Proactive and able to work both individually and as a team. I Sound judgement with good problem-solving abilities I Highly organised, able to meet deadlines and manage / prioritise workflow A, I Personal attributes Confident and able to take decisions I Personable and able to build good relationships quickly I Flexible and able to work in a changing and fast-moving environment I Discreet and comfortable with holding confidential information I Great to Have's: The below competencies will be assessed at the indicated stage of the recruitment process: Application = A, Interview = I, Test = T, Presentation = P Experience / understanding of working within a financial service regulated environment. A, I What we offer in return Competitive salary, 26 days annual leave + bank holidays + annual leave purchase scheme Excellent pension scheme, life assurance, Health cashback plan and EAP Car Benefit Scheme, Cycle to Work Scheme and Season Ticket Loan Techscheme - buy any tech from Apple or Currys, up to £1000, and spread the cost over 12 months, interest free Blue Light Card Scheme You Did It Awards - recognition awards from £100-250 Many additional benefits Additional Information Supporting statements and anonymisation Candidates are expected to provide a supporting statement that explains how they meet the competencies annotated with an 'A' in the job description, to assess suitability for the position. Age UK acknowledges and accepts that AI may be used to support the application; we do expect candidates to personalise experience, knowledge and skills and failure to do so, may result in your application being rejected. Please submit a Word version of your CV as it will be anonymised by our recruitment system when you apply for a role. Our system is unable to anonymise supporting statements and heavily formatted CVs. Please could you remove any personal information including your name before you upload to support our inclusive recruitment process. All equalities monitoring information is also anonymised and not shared with the hiring panel. Your name and address will only be known to us if invited for interview. Equal opportunities & Disability Confident Scheme Age UK is an Equal Opportunities employer and positively encourages applications from suitably qualified and eligible candidates, regardless of age, sex, race, disability, sexual orientation, gender reassignment, religion or belief, marital/civil partnership status, or pregnancy and maternity. Age UK is a Disability Confident Scheme employer. Due to high numbers of applications received, Age UK reserves the right to limit the overall number of interviews offered, and therefore, it may not always be practicable or appropriate to interview all disabled people that meet the minimum criteria for the job. Reasonable adjustments Disabled job seekers can access reasonable adjustments at any stage of the recruitment process. All requests for reasonable adjustments are considered on a case-by-case basis, in collaboration with the disabled job seeker to best meet their needs, by contacting the Recruitment Team. Disability disclosures will be kept confidential and only shared on a need-to-know basis to support the implementation of adjustments. Disclosures will not be used to inform hiring decisions. Age UK is committed to safeguarding adults at risk, and children, from abuse and neglect. We expect everyone who works with us to share this commitment. Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert at any time. Age UK politely requests no contact from recruitment agencies or media sales. We do not accept speculative CVs from recruitment agencies nor accept the fees associated with them. For a full list of benefits please visit our website.
Executive Assistant to CEO Location: London office - Spitalfields. Salary: £52,585 Contract: Full time, permanent Working pattern: Hybrid on average 1 day per week in office. (2 days whilst settling in) Charity People is delighted to be partnering with the a charity to recruit for their next Executive Assistant to the CEO & President. The charity is a leading international funder supporting frontline activists and organisations advancing human rights in some of the world's most challenging contexts. Since 2002, they have partnered with more than 1,400 organisations across 90+ countries, providing flexible funding and strategic support to build lasting change. With dual registrations in the UK and US and staff located globally, the charity operates as a single organisation internally while maintaining distinct legal and governance responsibilities externally. The organisation is values driven, collaborative and deeply committed to equity, inclusion and justice. This is a high impact Executive Assistant role providing trusted, proactive support to the CEO & President, while also acting as a central pillar of governance and Board coordination across UK and US entities. You will work at the heart of the organisation, ensuring the CEO's time, priorities and communications are expertly managed, and that Board and Committee cycles are delivered with rigour, accuracy and confidence. Responsibilities include: Provide high level, proactive support to the CEO, managing a complex international diary Prepare briefings, presentations and correspondence for senior meetings and external engagements Coordinate UK and international travel, logistics and briefing materials Act as a trusted gatekeeper, handling sensitive information with discretion Coordinate Board and Committee cycles across UK and US entities Take accurate minutes and maintain statutory and governance registers Ensure compliance with Charity Commission and Companies House requirements Act as the main point of contact for the London office and key suppliers Essential Criteria: Significant experience as a PA or EA to a CEO (not Director level) Proven experience supporting Boards or Trustees, including preparing papers and taking formal minutes Strong, practical knowledge of UK charity governance, including Charity Commission requirements Confidence working with senior stakeholders across cultures and time zones FGHR offers a generous and wellbeing focused benefits package, including: Refreshing Fridays: Every other Friday off from June to August as a wellbeing day Pension: Competitive employer contribution with matching options Health & wellbeing: Employer paid private medical insurance (including dental and vision) Income protection and life assurance Employee Assistance Programme Professional development: Annual learning and development budget Family friendly policies and paid sick leave Sabbatical: Up to three months' paid sabbatical after seven years' service Why this role? This is a rare opportunity to join a highly regarded philanthropic organisation doing deeply meaningful work, in a role that is trusted, varied and genuinely valued. You will be part of a small, supportive team where your contribution directly enables impact and where people are encouraged to stay, grow and build a long term role. Role Closes: Friday 22nd May 2026 1st Stage Interview: 1st, 3rd and 5th June (online) 2nd Stage Interview: 8th and 9th June (in person at Spitalfields Office nr. Liverpool Street) Charity People is a forward thinking, inclusive organisation that actively and deliberately promotes equity, diversity and inclusion. We know organisations thrive when inclusion is at the forefront. We evidence our commitment by matching charity needs with the skills and experience of candidates irrespective of background e.g. age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. We do this because we believe that greater diversity leads to greater results for the charities we work with.
May 15, 2026
Full time
Executive Assistant to CEO Location: London office - Spitalfields. Salary: £52,585 Contract: Full time, permanent Working pattern: Hybrid on average 1 day per week in office. (2 days whilst settling in) Charity People is delighted to be partnering with the a charity to recruit for their next Executive Assistant to the CEO & President. The charity is a leading international funder supporting frontline activists and organisations advancing human rights in some of the world's most challenging contexts. Since 2002, they have partnered with more than 1,400 organisations across 90+ countries, providing flexible funding and strategic support to build lasting change. With dual registrations in the UK and US and staff located globally, the charity operates as a single organisation internally while maintaining distinct legal and governance responsibilities externally. The organisation is values driven, collaborative and deeply committed to equity, inclusion and justice. This is a high impact Executive Assistant role providing trusted, proactive support to the CEO & President, while also acting as a central pillar of governance and Board coordination across UK and US entities. You will work at the heart of the organisation, ensuring the CEO's time, priorities and communications are expertly managed, and that Board and Committee cycles are delivered with rigour, accuracy and confidence. Responsibilities include: Provide high level, proactive support to the CEO, managing a complex international diary Prepare briefings, presentations and correspondence for senior meetings and external engagements Coordinate UK and international travel, logistics and briefing materials Act as a trusted gatekeeper, handling sensitive information with discretion Coordinate Board and Committee cycles across UK and US entities Take accurate minutes and maintain statutory and governance registers Ensure compliance with Charity Commission and Companies House requirements Act as the main point of contact for the London office and key suppliers Essential Criteria: Significant experience as a PA or EA to a CEO (not Director level) Proven experience supporting Boards or Trustees, including preparing papers and taking formal minutes Strong, practical knowledge of UK charity governance, including Charity Commission requirements Confidence working with senior stakeholders across cultures and time zones FGHR offers a generous and wellbeing focused benefits package, including: Refreshing Fridays: Every other Friday off from June to August as a wellbeing day Pension: Competitive employer contribution with matching options Health & wellbeing: Employer paid private medical insurance (including dental and vision) Income protection and life assurance Employee Assistance Programme Professional development: Annual learning and development budget Family friendly policies and paid sick leave Sabbatical: Up to three months' paid sabbatical after seven years' service Why this role? This is a rare opportunity to join a highly regarded philanthropic organisation doing deeply meaningful work, in a role that is trusted, varied and genuinely valued. You will be part of a small, supportive team where your contribution directly enables impact and where people are encouraged to stay, grow and build a long term role. Role Closes: Friday 22nd May 2026 1st Stage Interview: 1st, 3rd and 5th June (online) 2nd Stage Interview: 8th and 9th June (in person at Spitalfields Office nr. Liverpool Street) Charity People is a forward thinking, inclusive organisation that actively and deliberately promotes equity, diversity and inclusion. We know organisations thrive when inclusion is at the forefront. We evidence our commitment by matching charity needs with the skills and experience of candidates irrespective of background e.g. age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. We do this because we believe that greater diversity leads to greater results for the charities we work with.
Business Support Manager (Part-Time) Location: Chessington, Surrey (On-Site) Hours: 20 hours per week, Monday to Friday Salary: £20,000 £25,000 per annum Join a Purpose-Driven Business Making a Real Difference WE Talent is proud to be recruiting on behalf of an exciting, fast-growing organisation within the sustainability, circular economy, and ethical technology sectors. This is a fantastic opportunity for an experienced, highly organised, and commercially aware Business Support professional to join a dynamic leadership team in a varied and influential role. Reporting directly to the CEO and COO, this position is central to the smooth day-to-day running of the organisation, combining executive support, business operations, project coordination, strategic planning, and event management. The Role As Business Support Manager, you will be the operational go-to person across the business, ensuring senior leaders are supported, projects are delivered, and business functions operate efficiently. You will provide strategic and operational support to the CEO and COO, coordinate Senior Leadership Team and Executive Board meetings, manage organisational planning and business calendars, and lead internal and external events including conferences, awards, networking, and company celebrations. You will also support cross-functional projects and annual business planning, oversee office management and administrative functions, manage supplier relationships, budgets, and procurement, prepare presentations, reports, proposals, and stakeholder communications, drive process improvements and operational efficiencies, and act as a key liaison across internal teams and external partners. About You You will be highly organised with exceptional attention to detail and have previous experience in business support, operations, project coordination, or executive support. You will be commercially minded with strong business awareness, confident working closely with senior stakeholders, proactive, energetic, and solutions-focused. You should be comfortable managing multiple priorities in a fast-paced environment and be a strong communicator with excellent written and verbal skills. Essential Requirements Previous experience in a similar business support, operational, or project-focused role is essential, along with advanced Microsoft Office and business systems proficiency, strong organisational and planning capabilities, excellent stakeholder management skills, and a full UK driving licence with access to a vehicle. Desirable Experience PRINCE2 or project management qualifications would be advantageous, alongside budget management experience, supplier negotiation skills, and graphic design or presentation creation experience. Why Apply? This is an exceptional opportunity to join an innovative, values-led business committed to sustainability, ethical excellence, and positive social impact. You ll be joining a collaborative organisation that values fun, responsibility, energy, support, and honesty. Ideal Backgrounds This role would suit candidates from backgrounds such as Senior Executive Assistant, Business Operations Coordinator, Office Manager, Project Coordinator, Chief of Staff Support, or Commercial Business Support. If you are looking for a flexible part-time opportunity where you can genuinely influence business success while working closely with senior leadership, this role could be an excellent fit. WE Talent acts as an employment agency for permanent recruitment. By applying for this role, you accept the Privacy Policy and Disclaimers, which can be supplied on request.
May 13, 2026
Full time
Business Support Manager (Part-Time) Location: Chessington, Surrey (On-Site) Hours: 20 hours per week, Monday to Friday Salary: £20,000 £25,000 per annum Join a Purpose-Driven Business Making a Real Difference WE Talent is proud to be recruiting on behalf of an exciting, fast-growing organisation within the sustainability, circular economy, and ethical technology sectors. This is a fantastic opportunity for an experienced, highly organised, and commercially aware Business Support professional to join a dynamic leadership team in a varied and influential role. Reporting directly to the CEO and COO, this position is central to the smooth day-to-day running of the organisation, combining executive support, business operations, project coordination, strategic planning, and event management. The Role As Business Support Manager, you will be the operational go-to person across the business, ensuring senior leaders are supported, projects are delivered, and business functions operate efficiently. You will provide strategic and operational support to the CEO and COO, coordinate Senior Leadership Team and Executive Board meetings, manage organisational planning and business calendars, and lead internal and external events including conferences, awards, networking, and company celebrations. You will also support cross-functional projects and annual business planning, oversee office management and administrative functions, manage supplier relationships, budgets, and procurement, prepare presentations, reports, proposals, and stakeholder communications, drive process improvements and operational efficiencies, and act as a key liaison across internal teams and external partners. About You You will be highly organised with exceptional attention to detail and have previous experience in business support, operations, project coordination, or executive support. You will be commercially minded with strong business awareness, confident working closely with senior stakeholders, proactive, energetic, and solutions-focused. You should be comfortable managing multiple priorities in a fast-paced environment and be a strong communicator with excellent written and verbal skills. Essential Requirements Previous experience in a similar business support, operational, or project-focused role is essential, along with advanced Microsoft Office and business systems proficiency, strong organisational and planning capabilities, excellent stakeholder management skills, and a full UK driving licence with access to a vehicle. Desirable Experience PRINCE2 or project management qualifications would be advantageous, alongside budget management experience, supplier negotiation skills, and graphic design or presentation creation experience. Why Apply? This is an exceptional opportunity to join an innovative, values-led business committed to sustainability, ethical excellence, and positive social impact. You ll be joining a collaborative organisation that values fun, responsibility, energy, support, and honesty. Ideal Backgrounds This role would suit candidates from backgrounds such as Senior Executive Assistant, Business Operations Coordinator, Office Manager, Project Coordinator, Chief of Staff Support, or Commercial Business Support. If you are looking for a flexible part-time opportunity where you can genuinely influence business success while working closely with senior leadership, this role could be an excellent fit. WE Talent acts as an employment agency for permanent recruitment. By applying for this role, you accept the Privacy Policy and Disclaimers, which can be supplied on request.
Executive Assistant to CEO & CFO - City of London (Hybrid: up to 2 days WFH) We are seeking a highly experienced Executive Assistant to support the CEO and CFO of a fast-paced, high-growth financial services organisation based in the City of London. This is a pivotal role requiring proven experience supporting senior executives within Private Equity, investment management, or similarly demanding environments within financial services. This position is suited to someone who thrives in complexity, anticipates needs before they arise, and brings structure, pace, and precision to senior leadership. You will act as a trusted partner to the CEO and CFO, ensuring their time, focus, and energy are aligned to the organisation's highest priorities. Key Responsibilities Executive Support & Prioritisation Provide proactive, high-level EA support to the CEO and CFO, acting as a trusted extension of both roles Own and manage complex, constantly shifting diaries, applying rigorous prioritisation aligned to strategic and commercial objectives Act as gatekeeper, managing access, protecting focus time, and ensuring alignment to high-value activity Oversee and manage the CEO's inbox, ensuring timely responses, follow-ups, and effective delegation Planning, Coordination & Governance Plan and coordinate executive meetings including Board, investor, leadership, and external engagements Prepare agendas, board papers, presentations, and briefing materials to a high standard Track actions and ensure follow-through on key decisions and commitments Anticipate priorities, deadlines, and risks, proactively addressing issues before they arise Stakeholder Management & Communication Act as a key liaison between the CEO/CFO and senior stakeholders including Board members, investors, and external partners Draft, edit, and format high-quality correspondence and presentations Ensure clear and effective information flow across the Executive Office and wider business Travel, Administration & Operations Coordinate complex domestic and international travel, accommodation, and itineraries with contingency planning Manage expenses accurately and in line with policy Maintain strict confidentiality and high standards of document control Provide occasional personal support to the CEO where required Continuous Improvement & Productivity Act as a sounding board and problem-solver on day-to-day executive matters Continuously improve Executive Office processes and ways of working Leverage AI tools (e.g. Copilot) to enhance efficiency, planning, and output quality Key Requirements Proven experience supporting CEO and/or CFO-level executives within Private Equity, investment management, or a high-pressure financial services environment (essential) Strong track record operating at Board level with exposure to governance and investor interaction Exceptional organisational and prioritisation skills, with the ability to manage ambiguity and rapid change Highly credible communicator, confident dealing with senior stakeholders Excellent written skills with meticulous attention to detail Discreet, professional, and experienced in handling highly confidential information Advanced proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel, Teams) Strong working knowledge of AI tools (e.g. Copilot) and digital collaboration platforms About the Role This is a critical hire within a high-performing, people-focused organisation that values professionalism, pace, and collaboration. You will play a key role in enabling senior leadership to operate effectively, contributing directly to the success and efficiency of the business.
May 11, 2026
Full time
Executive Assistant to CEO & CFO - City of London (Hybrid: up to 2 days WFH) We are seeking a highly experienced Executive Assistant to support the CEO and CFO of a fast-paced, high-growth financial services organisation based in the City of London. This is a pivotal role requiring proven experience supporting senior executives within Private Equity, investment management, or similarly demanding environments within financial services. This position is suited to someone who thrives in complexity, anticipates needs before they arise, and brings structure, pace, and precision to senior leadership. You will act as a trusted partner to the CEO and CFO, ensuring their time, focus, and energy are aligned to the organisation's highest priorities. Key Responsibilities Executive Support & Prioritisation Provide proactive, high-level EA support to the CEO and CFO, acting as a trusted extension of both roles Own and manage complex, constantly shifting diaries, applying rigorous prioritisation aligned to strategic and commercial objectives Act as gatekeeper, managing access, protecting focus time, and ensuring alignment to high-value activity Oversee and manage the CEO's inbox, ensuring timely responses, follow-ups, and effective delegation Planning, Coordination & Governance Plan and coordinate executive meetings including Board, investor, leadership, and external engagements Prepare agendas, board papers, presentations, and briefing materials to a high standard Track actions and ensure follow-through on key decisions and commitments Anticipate priorities, deadlines, and risks, proactively addressing issues before they arise Stakeholder Management & Communication Act as a key liaison between the CEO/CFO and senior stakeholders including Board members, investors, and external partners Draft, edit, and format high-quality correspondence and presentations Ensure clear and effective information flow across the Executive Office and wider business Travel, Administration & Operations Coordinate complex domestic and international travel, accommodation, and itineraries with contingency planning Manage expenses accurately and in line with policy Maintain strict confidentiality and high standards of document control Provide occasional personal support to the CEO where required Continuous Improvement & Productivity Act as a sounding board and problem-solver on day-to-day executive matters Continuously improve Executive Office processes and ways of working Leverage AI tools (e.g. Copilot) to enhance efficiency, planning, and output quality Key Requirements Proven experience supporting CEO and/or CFO-level executives within Private Equity, investment management, or a high-pressure financial services environment (essential) Strong track record operating at Board level with exposure to governance and investor interaction Exceptional organisational and prioritisation skills, with the ability to manage ambiguity and rapid change Highly credible communicator, confident dealing with senior stakeholders Excellent written skills with meticulous attention to detail Discreet, professional, and experienced in handling highly confidential information Advanced proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel, Teams) Strong working knowledge of AI tools (e.g. Copilot) and digital collaboration platforms About the Role This is a critical hire within a high-performing, people-focused organisation that values professionalism, pace, and collaboration. You will play a key role in enabling senior leadership to operate effectively, contributing directly to the success and efficiency of the business.
Job Title: Board Administrator and CEO Office Support Location: London Salary : £16,200 - £18,000 per annum (FTE is £27,000 - £30,000 per annum) based upon experience plus discretionary bonus and comprehensive benefits Job Type: Part Time, Permanent Role Overview: We are seeking an experienced administrator with secretarial skills to act as the administrator for techUK's member Boards. The successful candidate will have strong secretarial and administrative skills, familiarity with senior relationship management, proficiency in MS Office, record keeping, good document drafting and communication skills. Key Responsibilities: Tasks required in the board administrator role: Organise Main Board and Membership, Finance & Performance (MF&P) Board meetings (four each per year), including arranging one lunch and one dinner annually Take minutes for all Board and MF&P meetings, review minutes with the techUK CEO and CFO, and then with the Chairs of respective meetings Prepare scripts for Board Chairs and send to them in advance of meetings Send out board papers, ensuring timely distribution by coordinating and following up with Senior Leadership Team (SLT) members Liaise with the SLT to draft agendas for board meetings Monitor the Company Secretary inbox and respond appropriately to any incoming emails Send nomination forms out for selected directors when requested Arrange Remuneration Committee meeting annually, including distribution of papers Organise Nomination Committee meeting twice a year, ensuring board papers are sent out in advance Liaise with marketing to ensure the website is kept up to date in terms of board members changes and ensuring biographies are current Coordinate with SME lead and marketing team to organise the timetable for the board elections, prepare the relevant forms, notify all successful candidates of the next steps in the process and inform unsuccessful candidates Obtain relevant information for new board members (headshot, bio, declaration of interest, personal details) ensure with Company Secretary they are registered with Companies House Annually obtain updated declarations of interest from each director Annually confirm with each director that there has been no change in home address for Companies House records Tasks required in the PA Support role: Support the CEO's PA in their tasks including; Managing CEO email accounts Handle incoming calls and postal correspondence for the executive office Coordinate and manage extensive travel arrangements for the CEO and as required by the Senior Leadership Team Process business expenses in line with company policies and guidelines Update and manage CRM database Arrange and provide support for business review meetings, team away days and internal/external events Coordinate internal and external meetings by reviewing schedules, identifying suitable times and communicating with external parties including government representatives to arrange meetings for the Senior Leadership Team Provide secretarial and administrative support to the rest of the Senior Management team as required The role reports to the CEO's PA for task management in the support role to the CEO office, and for professional and career management. The role additionally reports to the Company Secretary for Board administration guidance and task management. Skills, Knowledge and Expertise: Core Competencies Excellent organisation, prioritisation, and time management skills, with the ability to self-motivate Strong written and verbal communication skills High level of attention to detail, accuracy and confidentiality Flexible, adaptable, able to work on own initiative with can-do-attitude Able to work collaboratively and independently on own initiative Ability to manage multiple priorities and tight deadlines, exercising sound judgement A proactive and adaptable approach to work Essential Knowledge and Experience - Previous experience in EA/PA role supporting a CEO or similar - An understanding of board governance and regulatory compliance - Good working knowledge of Office 365 applications such as MS Word, Excel and PowerPoint, Teams, and confident using digital systems, data, and documentation - Strong diary management and organisational skills - Experience in preparing board papers, minutes and agendas Desired Knowledge and Experience - Experience supporting C-suite executives and boards - Knowledge of company secretarial duties, statutory registers and Company House requirements Additional Information: This is a part-time role based out of techUK's London offices. This role is three days a week. This role profile is a guide to the work that is required but does not form part of any contract of employment and may change from time to time to reflect changing circumstances. The successful candidate must have permission to work in the UK prior to the commencement of employment. Please click APPLY to be redirected to our website to apply for this role. Candidates with experience of: Board Admin Assistant, Office Administrator, Administrator, Administration Clerk, Board Support Administrator, Business Support, Executive Assistant, EA to CEO, Personal Assistant, PA to CEO Business Administrator may also be considered.
May 11, 2026
Full time
Job Title: Board Administrator and CEO Office Support Location: London Salary : £16,200 - £18,000 per annum (FTE is £27,000 - £30,000 per annum) based upon experience plus discretionary bonus and comprehensive benefits Job Type: Part Time, Permanent Role Overview: We are seeking an experienced administrator with secretarial skills to act as the administrator for techUK's member Boards. The successful candidate will have strong secretarial and administrative skills, familiarity with senior relationship management, proficiency in MS Office, record keeping, good document drafting and communication skills. Key Responsibilities: Tasks required in the board administrator role: Organise Main Board and Membership, Finance & Performance (MF&P) Board meetings (four each per year), including arranging one lunch and one dinner annually Take minutes for all Board and MF&P meetings, review minutes with the techUK CEO and CFO, and then with the Chairs of respective meetings Prepare scripts for Board Chairs and send to them in advance of meetings Send out board papers, ensuring timely distribution by coordinating and following up with Senior Leadership Team (SLT) members Liaise with the SLT to draft agendas for board meetings Monitor the Company Secretary inbox and respond appropriately to any incoming emails Send nomination forms out for selected directors when requested Arrange Remuneration Committee meeting annually, including distribution of papers Organise Nomination Committee meeting twice a year, ensuring board papers are sent out in advance Liaise with marketing to ensure the website is kept up to date in terms of board members changes and ensuring biographies are current Coordinate with SME lead and marketing team to organise the timetable for the board elections, prepare the relevant forms, notify all successful candidates of the next steps in the process and inform unsuccessful candidates Obtain relevant information for new board members (headshot, bio, declaration of interest, personal details) ensure with Company Secretary they are registered with Companies House Annually obtain updated declarations of interest from each director Annually confirm with each director that there has been no change in home address for Companies House records Tasks required in the PA Support role: Support the CEO's PA in their tasks including; Managing CEO email accounts Handle incoming calls and postal correspondence for the executive office Coordinate and manage extensive travel arrangements for the CEO and as required by the Senior Leadership Team Process business expenses in line with company policies and guidelines Update and manage CRM database Arrange and provide support for business review meetings, team away days and internal/external events Coordinate internal and external meetings by reviewing schedules, identifying suitable times and communicating with external parties including government representatives to arrange meetings for the Senior Leadership Team Provide secretarial and administrative support to the rest of the Senior Management team as required The role reports to the CEO's PA for task management in the support role to the CEO office, and for professional and career management. The role additionally reports to the Company Secretary for Board administration guidance and task management. Skills, Knowledge and Expertise: Core Competencies Excellent organisation, prioritisation, and time management skills, with the ability to self-motivate Strong written and verbal communication skills High level of attention to detail, accuracy and confidentiality Flexible, adaptable, able to work on own initiative with can-do-attitude Able to work collaboratively and independently on own initiative Ability to manage multiple priorities and tight deadlines, exercising sound judgement A proactive and adaptable approach to work Essential Knowledge and Experience - Previous experience in EA/PA role supporting a CEO or similar - An understanding of board governance and regulatory compliance - Good working knowledge of Office 365 applications such as MS Word, Excel and PowerPoint, Teams, and confident using digital systems, data, and documentation - Strong diary management and organisational skills - Experience in preparing board papers, minutes and agendas Desired Knowledge and Experience - Experience supporting C-suite executives and boards - Knowledge of company secretarial duties, statutory registers and Company House requirements Additional Information: This is a part-time role based out of techUK's London offices. This role is three days a week. This role profile is a guide to the work that is required but does not form part of any contract of employment and may change from time to time to reflect changing circumstances. The successful candidate must have permission to work in the UK prior to the commencement of employment. Please click APPLY to be redirected to our website to apply for this role. Candidates with experience of: Board Admin Assistant, Office Administrator, Administrator, Administration Clerk, Board Support Administrator, Business Support, Executive Assistant, EA to CEO, Personal Assistant, PA to CEO Business Administrator may also be considered.
Business Support Officer/ Personal Assistant, Belfast, 3-6 Months with possible extension, £14.88 per hour Your new company A Public Sector Organisation based in Belfast City Centre are recruiting for a temporary Business Support Officer. This role will provide an administrative support function to the CEO. Your new role You will provide comprehensive administrative and business support to the Chief Executive and Senior Leadership Team. This pivotal role ensures the smooth operation of the Executive Office and contributes to the effective governance and strategic delivery of the organisation. Key Responsibilities Executive Support Deliver high-quality administrative support to the Chief Executive, including drafting correspondence, reports, and briefing papers using notes, research, and initiative.Manage the CEO's diary, coordinating meetings and engagements with internal and external stakeholders.Maintain efficient systems and procedures to support the smooth running of the Executive Office. Senior Leadership & Board SupportProvide administrative and business support to the Senior Management Team and Board, including preparing and formatting corporate documents.Support governance processes by assisting with Board and Committee activities as required. Meeting CoordinationLiaise with stakeholders to arrange and facilitate meetings and events.Coordinate the preparation, quality assurance, and distribution of meeting papers.Record and circulate accurate minutes and follow-up actions.Organise staff events, including quarterly planning days, ensuring seamless execution.Manage financial aspects of meetings and events, including corporate card usage, in line with procurement guidelines. Correspondence & Records ManagementHandle internal and external correspondence professionally, exercising sound judgement in responding to queries and managing communications.Maintain electronic and manual filing systems, ensuring confidentiality and compliance with data management standards. Professionalism & DevelopmentUphold high standards of personal accountability and professionalism in all interactions.Build effective working relationships with internal teams and funded partners. What you'll need to succeed • A minimum of 5 GCSEs grade A-C (or equivalent), including English Language and Mathematics. • At least two year's experience of working in an administrative role, providing support directly to senior management. • Experience of facilitating meetings to include preparation and circulation of papers. • Experience of minute taking and following up on action points. • Experience in the use of MS Office package including Word, Excel and Outlook. DESIRABLE • Experience of drafting and reviewing communications & reports to a high standard on behalf of others. What you'll get in return Belfast City Centre Location Immediate start3-6 months with possible extension £14.88 per hourHybrid Working What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Oct 03, 2025
Full time
Business Support Officer/ Personal Assistant, Belfast, 3-6 Months with possible extension, £14.88 per hour Your new company A Public Sector Organisation based in Belfast City Centre are recruiting for a temporary Business Support Officer. This role will provide an administrative support function to the CEO. Your new role You will provide comprehensive administrative and business support to the Chief Executive and Senior Leadership Team. This pivotal role ensures the smooth operation of the Executive Office and contributes to the effective governance and strategic delivery of the organisation. Key Responsibilities Executive Support Deliver high-quality administrative support to the Chief Executive, including drafting correspondence, reports, and briefing papers using notes, research, and initiative.Manage the CEO's diary, coordinating meetings and engagements with internal and external stakeholders.Maintain efficient systems and procedures to support the smooth running of the Executive Office. Senior Leadership & Board SupportProvide administrative and business support to the Senior Management Team and Board, including preparing and formatting corporate documents.Support governance processes by assisting with Board and Committee activities as required. Meeting CoordinationLiaise with stakeholders to arrange and facilitate meetings and events.Coordinate the preparation, quality assurance, and distribution of meeting papers.Record and circulate accurate minutes and follow-up actions.Organise staff events, including quarterly planning days, ensuring seamless execution.Manage financial aspects of meetings and events, including corporate card usage, in line with procurement guidelines. Correspondence & Records ManagementHandle internal and external correspondence professionally, exercising sound judgement in responding to queries and managing communications.Maintain electronic and manual filing systems, ensuring confidentiality and compliance with data management standards. Professionalism & DevelopmentUphold high standards of personal accountability and professionalism in all interactions.Build effective working relationships with internal teams and funded partners. What you'll need to succeed • A minimum of 5 GCSEs grade A-C (or equivalent), including English Language and Mathematics. • At least two year's experience of working in an administrative role, providing support directly to senior management. • Experience of facilitating meetings to include preparation and circulation of papers. • Experience of minute taking and following up on action points. • Experience in the use of MS Office package including Word, Excel and Outlook. DESIRABLE • Experience of drafting and reviewing communications & reports to a high standard on behalf of others. What you'll get in return Belfast City Centre Location Immediate start3-6 months with possible extension £14.88 per hourHybrid Working What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
