Senior Executive Assistant & Business Services Manager 45,000 + benefits Swansea- Office based (5 days per week) Are you an experienced Executive Assistant looking for a senior, hands-on role with real responsibility and influence? Our client, a well-established and growing business based in Swansea, is recruiting a Senior Executive Assistant to the Managing Director & Business Services Manager to join their Senior Management Team. This is a key appointment within the organisation, combining trusted, day-to-day Executive Assistant support to the Managing Director with full ownership of the Business Services function, including Sales Administration. This role is ideal for someone who enjoys being close to the heart of a business, takes pride in organisation and execution, and wants to play a meaningful role in helping a company run smoothly and efficiently. Reporting directly to the Managing Director, the successful candidate will: Provide high-level Executive Assistant support, including inbox and diary management, task and priority control, meeting coordination, minute taking and travel arrangements. Sit on the Senior Management Team as the accountable manager for the Business Services department, with full ownership of standards, processes and performance across the function Act as a trusted right-hand to the Managing Director, helping manage workload, follow up actions and maintain momentum across the business. Manage and develop the Sales Administration function, providing guidance and oversight to the Sales Administration Team Leader and supporting departmental improvement. Ensure Sales Administration service levels are achieved, including turnaround times, pricing accuracy and quality standards. Oversee core business services including documentation, policies, facilities coordination and support with HR and recruitment administration. Use strong business and commercial judgement to identify process improvements, manage costs and support the business as it continues to grow. This is a permanent, fully office-based role offering excellent variety, responsibility and visibility. In return, the successful candidate will receive a competitive salary, benefits and the opportunity to establish themselves as a key member of the senior team within a well-run, ambitious business. For immediate consideration, please forward your CV to Alex at Vibe. Vibe Recruit is acting as an Employment Agency in relation to this vacancy.
May 19, 2026
Full time
Senior Executive Assistant & Business Services Manager 45,000 + benefits Swansea- Office based (5 days per week) Are you an experienced Executive Assistant looking for a senior, hands-on role with real responsibility and influence? Our client, a well-established and growing business based in Swansea, is recruiting a Senior Executive Assistant to the Managing Director & Business Services Manager to join their Senior Management Team. This is a key appointment within the organisation, combining trusted, day-to-day Executive Assistant support to the Managing Director with full ownership of the Business Services function, including Sales Administration. This role is ideal for someone who enjoys being close to the heart of a business, takes pride in organisation and execution, and wants to play a meaningful role in helping a company run smoothly and efficiently. Reporting directly to the Managing Director, the successful candidate will: Provide high-level Executive Assistant support, including inbox and diary management, task and priority control, meeting coordination, minute taking and travel arrangements. Sit on the Senior Management Team as the accountable manager for the Business Services department, with full ownership of standards, processes and performance across the function Act as a trusted right-hand to the Managing Director, helping manage workload, follow up actions and maintain momentum across the business. Manage and develop the Sales Administration function, providing guidance and oversight to the Sales Administration Team Leader and supporting departmental improvement. Ensure Sales Administration service levels are achieved, including turnaround times, pricing accuracy and quality standards. Oversee core business services including documentation, policies, facilities coordination and support with HR and recruitment administration. Use strong business and commercial judgement to identify process improvements, manage costs and support the business as it continues to grow. This is a permanent, fully office-based role offering excellent variety, responsibility and visibility. In return, the successful candidate will receive a competitive salary, benefits and the opportunity to establish themselves as a key member of the senior team within a well-run, ambitious business. For immediate consideration, please forward your CV to Alex at Vibe. Vibe Recruit is acting as an Employment Agency in relation to this vacancy.
Executive Support Assistant Membership Organisation London Hybrid £45-50k Permanent Closing Date: Wednesday 13th May Your new company A leading membership body championing the value of risk management and insurance across the UK and Ireland. Supported by a broad network of partners, we provide members with access to events, learning, mentoring and professional development. With extensive CPD resources, networking opportunities and research insights, we support professionals at every stage of their career to grow and shape the future of risk management. Your new role This is a newly created role with scope to evolve, offering a great opportunity to support ongoing change and gain exposure across the business.Initially, the focus will be on executive support to the CEO, including diary management, complex scheduling and travel coordination, alongside day-to-day office administration to ensure everything runs smoothly. You'll also provide ad hoc support to the wider team, including assisting with events and logistics.Experience supporting C-suite and board-level stakeholders is essential for your application to be considered. You will have Attention to detail - thorough and accurate to minimise the likelihood of errors Methodical and organised - working in a seamless way across the team Excellent time and priority management skills Collaborative approach - thriving on team work and keen to understand and contribute to the wider business objectives within a small organisation Resilient and resourceful - aware of own strengths and limits, always seeking ways of overcoming obstacles and barriers Written and verbal communication skills in business English of the highest level What you'll need to succeed 5+ years' experience as an Office Administrator, Executive Assistant, or in a similar roleProven experience supporting C-suite or senior executive leadershipDemonstrated ability to manage high-priority and confidential matters with precisionStrong organisational, time-management, and multitasking skillsExcellent written and verbal communication skillsProficiency in Microsoft Office and virtual meeting platforms What you need to do now If you're interested in this role, click 'apply now' #
May 19, 2026
Full time
Executive Support Assistant Membership Organisation London Hybrid £45-50k Permanent Closing Date: Wednesday 13th May Your new company A leading membership body championing the value of risk management and insurance across the UK and Ireland. Supported by a broad network of partners, we provide members with access to events, learning, mentoring and professional development. With extensive CPD resources, networking opportunities and research insights, we support professionals at every stage of their career to grow and shape the future of risk management. Your new role This is a newly created role with scope to evolve, offering a great opportunity to support ongoing change and gain exposure across the business.Initially, the focus will be on executive support to the CEO, including diary management, complex scheduling and travel coordination, alongside day-to-day office administration to ensure everything runs smoothly. You'll also provide ad hoc support to the wider team, including assisting with events and logistics.Experience supporting C-suite and board-level stakeholders is essential for your application to be considered. You will have Attention to detail - thorough and accurate to minimise the likelihood of errors Methodical and organised - working in a seamless way across the team Excellent time and priority management skills Collaborative approach - thriving on team work and keen to understand and contribute to the wider business objectives within a small organisation Resilient and resourceful - aware of own strengths and limits, always seeking ways of overcoming obstacles and barriers Written and verbal communication skills in business English of the highest level What you'll need to succeed 5+ years' experience as an Office Administrator, Executive Assistant, or in a similar roleProven experience supporting C-suite or senior executive leadershipDemonstrated ability to manage high-priority and confidential matters with precisionStrong organisational, time-management, and multitasking skillsExcellent written and verbal communication skillsProficiency in Microsoft Office and virtual meeting platforms What you need to do now If you're interested in this role, click 'apply now' #
We are seeking an experienced Executive Assistant to join a leading executive search firm on a 12-month fixed-term contract, providing high-level support to senior leadership in a fast-paced, client-facing environment. This role requires exceptional organisation, discretion, and the ability to manage complex schedules while acting as a true strategic partner. Client Details Our client is a leading executive search firm, partnering with global organisations to identify and secure top-tier talent. With a reputation for excellence and a dynamic, people-focused culture, they offer a fast-paced and highly professional working environment. Description Key Responsibilities Provide high-level, proactive support to senior stakeholders, including complex diary and inbox management Coordinate international travel arrangements, including itineraries, visas, and logistics Act as a gatekeeper and key point of contact for internal and external stakeholders Prepare and format documents, presentations, and reports to a high standard Support client interactions by organising meetings, preparing materials, and ensuring a seamless experience Manage scheduling across multiple time zones in a fast-paced, ever-changing environment Handle confidential information with discretion and professionalism Liaise with internal teams to support project delivery and ensure deadlines are met Organise events, meetings, and offsites, both virtually and in person Identify opportunities to improve processes and enhance efficiency within the team Profile The Successful Applicant Will Have: Proven experience as an Executive Assistant, ideally within the executive search field Exceptional organisational skills, with the ability to manage multiple priorities and work to tight deadlines Strong communication skills, both written and verbal, with a professional and polished approach Experience supporting senior stakeholders (MD/Partner level preferred) Advanced diary management skills, including managing complex and ever-changing schedules A proactive, solutions-focused mindset with the ability to anticipate needs High levels of discretion and the ability to handle confidential information with integrity Strong attention to detail and a commitment to delivering high-quality work Confident stakeholder management skills, both internally and externally Proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel) A flexible and adaptable approach, with the ability to thrive in a fast-paced environment Job Offer What's on Offer: Competitive salary on a 12-month fixed-term contract Opportunity to work within a highly regarded executive search firm with strong industry reputation Exposure to senior stakeholders and a fast-paced, client-facing environment A collaborative and supportive team culture Modern offices in a central location The chance to further develop your EA skillset within a professional services setting Potential for longer-term opportunities depending on business needs If you are an experienced Executive Assistant looking for a rewarding position within the Professional Services sector, we encourage you to apply today!
May 19, 2026
Contractor
We are seeking an experienced Executive Assistant to join a leading executive search firm on a 12-month fixed-term contract, providing high-level support to senior leadership in a fast-paced, client-facing environment. This role requires exceptional organisation, discretion, and the ability to manage complex schedules while acting as a true strategic partner. Client Details Our client is a leading executive search firm, partnering with global organisations to identify and secure top-tier talent. With a reputation for excellence and a dynamic, people-focused culture, they offer a fast-paced and highly professional working environment. Description Key Responsibilities Provide high-level, proactive support to senior stakeholders, including complex diary and inbox management Coordinate international travel arrangements, including itineraries, visas, and logistics Act as a gatekeeper and key point of contact for internal and external stakeholders Prepare and format documents, presentations, and reports to a high standard Support client interactions by organising meetings, preparing materials, and ensuring a seamless experience Manage scheduling across multiple time zones in a fast-paced, ever-changing environment Handle confidential information with discretion and professionalism Liaise with internal teams to support project delivery and ensure deadlines are met Organise events, meetings, and offsites, both virtually and in person Identify opportunities to improve processes and enhance efficiency within the team Profile The Successful Applicant Will Have: Proven experience as an Executive Assistant, ideally within the executive search field Exceptional organisational skills, with the ability to manage multiple priorities and work to tight deadlines Strong communication skills, both written and verbal, with a professional and polished approach Experience supporting senior stakeholders (MD/Partner level preferred) Advanced diary management skills, including managing complex and ever-changing schedules A proactive, solutions-focused mindset with the ability to anticipate needs High levels of discretion and the ability to handle confidential information with integrity Strong attention to detail and a commitment to delivering high-quality work Confident stakeholder management skills, both internally and externally Proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel) A flexible and adaptable approach, with the ability to thrive in a fast-paced environment Job Offer What's on Offer: Competitive salary on a 12-month fixed-term contract Opportunity to work within a highly regarded executive search firm with strong industry reputation Exposure to senior stakeholders and a fast-paced, client-facing environment A collaborative and supportive team culture Modern offices in a central location The chance to further develop your EA skillset within a professional services setting Potential for longer-term opportunities depending on business needs If you are an experienced Executive Assistant looking for a rewarding position within the Professional Services sector, we encourage you to apply today!
Executive Assistant to CEO & CFO - City of London (Hybrid: up to 2 days WFH) We are seeking a highly experienced Executive Assistant to support the CEO and CFO of a fast-paced, high-growth financial services organisation based in the City of London. This is a pivotal role requiring proven experience supporting senior executives within Private Equity, investment management, or similarly demanding environments within financial services. This position is suited to someone who thrives in complexity, anticipates needs before they arise, and brings structure, pace, and precision to senior leadership. You will act as a trusted partner to the CEO and CFO, ensuring their time, focus, and energy are aligned to the organisation's highest priorities. Key Responsibilities Executive Support & Prioritisation Provide proactive, high-level EA support to the CEO and CFO, acting as a trusted extension of both roles Own and manage complex, constantly shifting diaries, applying rigorous prioritisation aligned to strategic and commercial objectives Act as gatekeeper, managing access, protecting focus time, and ensuring alignment to high-value activity Oversee and manage the CEO's inbox, ensuring timely responses, follow-ups, and effective delegation Planning, Coordination & Governance Plan and coordinate executive meetings including Board, investor, leadership, and external engagements Prepare agendas, board papers, presentations, and briefing materials to a high standard Track actions and ensure follow-through on key decisions and commitments Anticipate priorities, deadlines, and risks, proactively addressing issues before they arise Stakeholder Management & Communication Act as a key liaison between the CEO/CFO and senior stakeholders including Board members, investors, and external partners Draft, edit, and format high-quality correspondence and presentations Ensure clear and effective information flow across the Executive Office and wider business Travel, Administration & Operations Coordinate complex domestic and international travel, accommodation, and itineraries with contingency planning Manage expenses accurately and in line with policy Maintain strict confidentiality and high standards of document control Provide occasional personal support to the CEO where required Continuous Improvement & Productivity Act as a sounding board and problem-solver on day-to-day executive matters Continuously improve Executive Office processes and ways of working Leverage AI tools (e.g. Copilot) to enhance efficiency, planning, and output quality Key Requirements Proven experience supporting CEO and/or CFO-level executives within Private Equity, investment management, or a high-pressure financial services environment (essential) Strong track record operating at Board level with exposure to governance and investor interaction Exceptional organisational and prioritisation skills, with the ability to manage ambiguity and rapid change Highly credible communicator, confident dealing with senior stakeholders Excellent written skills with meticulous attention to detail Discreet, professional, and experienced in handling highly confidential information Advanced proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel, Teams) Strong working knowledge of AI tools (e.g. Copilot) and digital collaboration platforms About the Role This is a critical hire within a high-performing, people-focused organisation that values professionalism, pace, and collaboration. You will play a key role in enabling senior leadership to operate effectively, contributing directly to the success and efficiency of the business.
May 19, 2026
Full time
Executive Assistant to CEO & CFO - City of London (Hybrid: up to 2 days WFH) We are seeking a highly experienced Executive Assistant to support the CEO and CFO of a fast-paced, high-growth financial services organisation based in the City of London. This is a pivotal role requiring proven experience supporting senior executives within Private Equity, investment management, or similarly demanding environments within financial services. This position is suited to someone who thrives in complexity, anticipates needs before they arise, and brings structure, pace, and precision to senior leadership. You will act as a trusted partner to the CEO and CFO, ensuring their time, focus, and energy are aligned to the organisation's highest priorities. Key Responsibilities Executive Support & Prioritisation Provide proactive, high-level EA support to the CEO and CFO, acting as a trusted extension of both roles Own and manage complex, constantly shifting diaries, applying rigorous prioritisation aligned to strategic and commercial objectives Act as gatekeeper, managing access, protecting focus time, and ensuring alignment to high-value activity Oversee and manage the CEO's inbox, ensuring timely responses, follow-ups, and effective delegation Planning, Coordination & Governance Plan and coordinate executive meetings including Board, investor, leadership, and external engagements Prepare agendas, board papers, presentations, and briefing materials to a high standard Track actions and ensure follow-through on key decisions and commitments Anticipate priorities, deadlines, and risks, proactively addressing issues before they arise Stakeholder Management & Communication Act as a key liaison between the CEO/CFO and senior stakeholders including Board members, investors, and external partners Draft, edit, and format high-quality correspondence and presentations Ensure clear and effective information flow across the Executive Office and wider business Travel, Administration & Operations Coordinate complex domestic and international travel, accommodation, and itineraries with contingency planning Manage expenses accurately and in line with policy Maintain strict confidentiality and high standards of document control Provide occasional personal support to the CEO where required Continuous Improvement & Productivity Act as a sounding board and problem-solver on day-to-day executive matters Continuously improve Executive Office processes and ways of working Leverage AI tools (e.g. Copilot) to enhance efficiency, planning, and output quality Key Requirements Proven experience supporting CEO and/or CFO-level executives within Private Equity, investment management, or a high-pressure financial services environment (essential) Strong track record operating at Board level with exposure to governance and investor interaction Exceptional organisational and prioritisation skills, with the ability to manage ambiguity and rapid change Highly credible communicator, confident dealing with senior stakeholders Excellent written skills with meticulous attention to detail Discreet, professional, and experienced in handling highly confidential information Advanced proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel, Teams) Strong working knowledge of AI tools (e.g. Copilot) and digital collaboration platforms About the Role This is a critical hire within a high-performing, people-focused organisation that values professionalism, pace, and collaboration. You will play a key role in enabling senior leadership to operate effectively, contributing directly to the success and efficiency of the business.
Executive Assistant - Leading Law Firm Working hours: Monday to Friday, 09:30-17:30 Hybrid working: Hybrid working (3/2)Location: West End (London) Salary: Competitive + excellent firm benefits Are you an experienced, confident and relationship-driven EA looking to support senior Partners within a high-performing, people-focused law firm? This is an exciting opportunity to join a respected West-End practice known for its exceptional culture, specialist expertise and genuinely collaborative environment. We're partnering with a leading firm seeking a polished, proactive Executive Assistant to support Partners within their Banking and Finance Team. If you thrive in a fast-moving environment, enjoy managing complex diaries and financial processes, and love being the person who ensures everything runs seamlessly, this role could be an excellent next step. Key responsibilities include: Taking full ownership of complex diaries and meeting logistics Managing inboxes on behalf of Partners, prioritising messages and drafting responses Handling compliance, billing and wider financial processes Supporting BD and Marketing with events, seminars and client engagement Ensuring all diary and travel information is accurately captured and updated What we're looking for: A confident, polished EA with experience supporting senior stakeholders Strong organisational and prioritisation skills with the ability to manage competing deadlines Excellent communication skills and proven ability to build strong internal/external relationships Experience within banking is a bonus If you're a proactive EA who enjoys supporting at senior level, loves variety and wants to be part of a warm, reputable firm, we'd love to hear from you Due to the high volume of applications, we are not able to respond to all enquiries. If you have not received a response within 72 hours, please assume you have not been shortlisted at this stage, however thank you for taking the time to apply. Ryder Reid Legal is a recruitment specialist. For over thirty years we've been connecting legal talent with many of the leading law firms in London and internationally. Follow our LinkedIn page for the latest vacancies.
May 19, 2026
Full time
Executive Assistant - Leading Law Firm Working hours: Monday to Friday, 09:30-17:30 Hybrid working: Hybrid working (3/2)Location: West End (London) Salary: Competitive + excellent firm benefits Are you an experienced, confident and relationship-driven EA looking to support senior Partners within a high-performing, people-focused law firm? This is an exciting opportunity to join a respected West-End practice known for its exceptional culture, specialist expertise and genuinely collaborative environment. We're partnering with a leading firm seeking a polished, proactive Executive Assistant to support Partners within their Banking and Finance Team. If you thrive in a fast-moving environment, enjoy managing complex diaries and financial processes, and love being the person who ensures everything runs seamlessly, this role could be an excellent next step. Key responsibilities include: Taking full ownership of complex diaries and meeting logistics Managing inboxes on behalf of Partners, prioritising messages and drafting responses Handling compliance, billing and wider financial processes Supporting BD and Marketing with events, seminars and client engagement Ensuring all diary and travel information is accurately captured and updated What we're looking for: A confident, polished EA with experience supporting senior stakeholders Strong organisational and prioritisation skills with the ability to manage competing deadlines Excellent communication skills and proven ability to build strong internal/external relationships Experience within banking is a bonus If you're a proactive EA who enjoys supporting at senior level, loves variety and wants to be part of a warm, reputable firm, we'd love to hear from you Due to the high volume of applications, we are not able to respond to all enquiries. If you have not received a response within 72 hours, please assume you have not been shortlisted at this stage, however thank you for taking the time to apply. Ryder Reid Legal is a recruitment specialist. For over thirty years we've been connecting legal talent with many of the leading law firms in London and internationally. Follow our LinkedIn page for the latest vacancies.
We are seeking an experienced, highly professional Personal Assistant (PA) to provide dedicated support to senior leadership within a dynamic financial services organisation. The successful candidate will be a trusted partner, able to operate with discretion, professionalism, and influence across complex stakeholder networks. This role requires a proactive, strategic approach, with the ability to manage high-pressure situations and deliver exceptional results. Key Responsibilities: Executive Support: Manage complex diaries, inboxes, and workflows for senior executives, anticipating priorities and protecting critical time. Decision-Making Support: Act as a trusted first point of contact for approvals under delegated authority, including HR, IT, procurement, and travel arrangements. Governance & Compliance: Prepare, quality-check, and circulate board papers, governance documents, and briefing packs in line with regulatory and corporate standards. Stakeholder Management: Build and maintain strong working relationships with internal and external stakeholders, influencing and coordinating across multiple levels of the organisation. Event & Travel Management: Organise high-profile meetings, corporate events, investor meetings, and international travel arrangements with precision and attention to detail. Culture & Wellbeing: Support initiatives to drive employee engagement, wellbeing, and organisational culture. Mentoring & Team Development: Provide guidance and coaching to administrative colleagues, promoting best practice and high standards of EA/PA excellence. Confidentiality: Safeguard sensitive and confidential information with absolute discretion. Essential Skills & Experience: Minimum 5-10 years' experience supporting C-suite executives or ExCo members in financial services, banking, insurance, or investment management. Exceptional organisational skills, with proven ability to manage complex diaries and competing priorities. Strong written and verbal communication skills; confident influencing senior stakeholders. Experience preparing board-level documentation, governance packs, and executive briefings. Proven discretion and ability to manage sensitive and confidential information. Budget management and event coordination experience. Ability to work proactively, anticipate needs, and solve problems independently. Desirable Skills: Experience leading or contributing to wellbeing or engagement initiatives. Mentoring or coaching experience for administrative colleagues. Familiarity with AI tools or digital efficiencies for executive support. Education & Qualifications: Degree or professional qualification preferred. Relevant executive support certifications (e.g., ) advantageous. Personal Attributes: Highly professional, trustworthy, and discrete. Strategic thinker with strong business acumen. Adaptable, resilient, and able to thrive under pressure. Collaborative team player with a proactive approach. Why Join Us: This is a unique opportunity to work alongside senior leaders in a high-performing financial services organisation, contributing to operational efficiency, strategic decision-making, and organisational culture. The role offers exposure to international stakeholders, governance processes, and a supportive, forward-thinking working environment.
May 18, 2026
Full time
We are seeking an experienced, highly professional Personal Assistant (PA) to provide dedicated support to senior leadership within a dynamic financial services organisation. The successful candidate will be a trusted partner, able to operate with discretion, professionalism, and influence across complex stakeholder networks. This role requires a proactive, strategic approach, with the ability to manage high-pressure situations and deliver exceptional results. Key Responsibilities: Executive Support: Manage complex diaries, inboxes, and workflows for senior executives, anticipating priorities and protecting critical time. Decision-Making Support: Act as a trusted first point of contact for approvals under delegated authority, including HR, IT, procurement, and travel arrangements. Governance & Compliance: Prepare, quality-check, and circulate board papers, governance documents, and briefing packs in line with regulatory and corporate standards. Stakeholder Management: Build and maintain strong working relationships with internal and external stakeholders, influencing and coordinating across multiple levels of the organisation. Event & Travel Management: Organise high-profile meetings, corporate events, investor meetings, and international travel arrangements with precision and attention to detail. Culture & Wellbeing: Support initiatives to drive employee engagement, wellbeing, and organisational culture. Mentoring & Team Development: Provide guidance and coaching to administrative colleagues, promoting best practice and high standards of EA/PA excellence. Confidentiality: Safeguard sensitive and confidential information with absolute discretion. Essential Skills & Experience: Minimum 5-10 years' experience supporting C-suite executives or ExCo members in financial services, banking, insurance, or investment management. Exceptional organisational skills, with proven ability to manage complex diaries and competing priorities. Strong written and verbal communication skills; confident influencing senior stakeholders. Experience preparing board-level documentation, governance packs, and executive briefings. Proven discretion and ability to manage sensitive and confidential information. Budget management and event coordination experience. Ability to work proactively, anticipate needs, and solve problems independently. Desirable Skills: Experience leading or contributing to wellbeing or engagement initiatives. Mentoring or coaching experience for administrative colleagues. Familiarity with AI tools or digital efficiencies for executive support. Education & Qualifications: Degree or professional qualification preferred. Relevant executive support certifications (e.g., ) advantageous. Personal Attributes: Highly professional, trustworthy, and discrete. Strategic thinker with strong business acumen. Adaptable, resilient, and able to thrive under pressure. Collaborative team player with a proactive approach. Why Join Us: This is a unique opportunity to work alongside senior leaders in a high-performing financial services organisation, contributing to operational efficiency, strategic decision-making, and organisational culture. The role offers exposure to international stakeholders, governance processes, and a supportive, forward-thinking working environment.
Job Title: Board Administrator and CEO Office Support Location: London Salary : £16,200 - £18,000 per annum (FTE is £27,000 - £30,000 per annum) based upon experience plus discretionary bonus and comprehensive benefits Job Type: Part Time, Permanent Role Overview: We are seeking an experienced administrator with secretarial skills to act as the administrator for techUK's member Boards. The successful candidate will have strong secretarial and administrative skills, familiarity with senior relationship management, proficiency in MS Office, record keeping, good document drafting and communication skills. Key Responsibilities: Tasks required in the board administrator role: Organise Main Board and Membership, Finance & Performance (MF&P) Board meetings (four each per year), including arranging one lunch and one dinner annually Take minutes for all Board and MF&P meetings, review minutes with the techUK CEO and CFO, and then with the Chairs of respective meetings Prepare scripts for Board Chairs and send to them in advance of meetings Send out board papers, ensuring timely distribution by coordinating and following up with Senior Leadership Team (SLT) members Liaise with the SLT to draft agendas for board meetings Monitor the Company Secretary inbox and respond appropriately to any incoming emails Send nomination forms out for selected directors when requested Arrange Remuneration Committee meeting annually, including distribution of papers Organise Nomination Committee meeting twice a year, ensuring board papers are sent out in advance Liaise with marketing to ensure the website is kept up to date in terms of board members changes and ensuring biographies are current Coordinate with SME lead and marketing team to organise the timetable for the board elections, prepare the relevant forms, notify all successful candidates of the next steps in the process and inform unsuccessful candidates Obtain relevant information for new board members (headshot, bio, declaration of interest, personal details) ensure with Company Secretary they are registered with Companies House Annually obtain updated declarations of interest from each director Annually confirm with each director that there has been no change in home address for Companies House records Tasks required in the PA Support role: Support the CEO's PA in their tasks including; Managing CEO email accounts Handle incoming calls and postal correspondence for the executive office Coordinate and manage extensive travel arrangements for the CEO and as required by the Senior Leadership Team Process business expenses in line with company policies and guidelines Update and manage CRM database Arrange and provide support for business review meetings, team away days and internal/external events Coordinate internal and external meetings by reviewing schedules, identifying suitable times and communicating with external parties including government representatives to arrange meetings for the Senior Leadership Team Provide secretarial and administrative support to the rest of the Senior Management team as required The role reports to the CEO's PA for task management in the support role to the CEO office, and for professional and career management. The role additionally reports to the Company Secretary for Board administration guidance and task management. Skills, Knowledge and Expertise: Core Competencies Excellent organisation, prioritisation, and time management skills, with the ability to self-motivate Strong written and verbal communication skills High level of attention to detail, accuracy and confidentiality Flexible, adaptable, able to work on own initiative with can-do-attitude Able to work collaboratively and independently on own initiative Ability to manage multiple priorities and tight deadlines, exercising sound judgement A proactive and adaptable approach to work Essential Knowledge and Experience - Previous experience in EA/PA role supporting a CEO or similar - An understanding of board governance and regulatory compliance - Good working knowledge of Office 365 applications such as MS Word, Excel and PowerPoint, Teams, and confident using digital systems, data, and documentation - Strong diary management and organisational skills - Experience in preparing board papers, minutes and agendas Desired Knowledge and Experience - Experience supporting C-suite executives and boards - Knowledge of company secretarial duties, statutory registers and Company House requirements Additional Information: This is a part-time role based out of techUK's London offices. This role is three days a week. This role profile is a guide to the work that is required but does not form part of any contract of employment and may change from time to time to reflect changing circumstances. The successful candidate must have permission to work in the UK prior to the commencement of employment. Please click APPLY to be redirected to our website to apply for this role. Candidates with experience of: Board Admin Assistant, Office Administrator, Administrator, Administration Clerk, Board Support Administrator, Business Support, Executive Assistant, EA to CEO, Personal Assistant, PA to CEO Business Administrator may also be considered.
May 18, 2026
Full time
Job Title: Board Administrator and CEO Office Support Location: London Salary : £16,200 - £18,000 per annum (FTE is £27,000 - £30,000 per annum) based upon experience plus discretionary bonus and comprehensive benefits Job Type: Part Time, Permanent Role Overview: We are seeking an experienced administrator with secretarial skills to act as the administrator for techUK's member Boards. The successful candidate will have strong secretarial and administrative skills, familiarity with senior relationship management, proficiency in MS Office, record keeping, good document drafting and communication skills. Key Responsibilities: Tasks required in the board administrator role: Organise Main Board and Membership, Finance & Performance (MF&P) Board meetings (four each per year), including arranging one lunch and one dinner annually Take minutes for all Board and MF&P meetings, review minutes with the techUK CEO and CFO, and then with the Chairs of respective meetings Prepare scripts for Board Chairs and send to them in advance of meetings Send out board papers, ensuring timely distribution by coordinating and following up with Senior Leadership Team (SLT) members Liaise with the SLT to draft agendas for board meetings Monitor the Company Secretary inbox and respond appropriately to any incoming emails Send nomination forms out for selected directors when requested Arrange Remuneration Committee meeting annually, including distribution of papers Organise Nomination Committee meeting twice a year, ensuring board papers are sent out in advance Liaise with marketing to ensure the website is kept up to date in terms of board members changes and ensuring biographies are current Coordinate with SME lead and marketing team to organise the timetable for the board elections, prepare the relevant forms, notify all successful candidates of the next steps in the process and inform unsuccessful candidates Obtain relevant information for new board members (headshot, bio, declaration of interest, personal details) ensure with Company Secretary they are registered with Companies House Annually obtain updated declarations of interest from each director Annually confirm with each director that there has been no change in home address for Companies House records Tasks required in the PA Support role: Support the CEO's PA in their tasks including; Managing CEO email accounts Handle incoming calls and postal correspondence for the executive office Coordinate and manage extensive travel arrangements for the CEO and as required by the Senior Leadership Team Process business expenses in line with company policies and guidelines Update and manage CRM database Arrange and provide support for business review meetings, team away days and internal/external events Coordinate internal and external meetings by reviewing schedules, identifying suitable times and communicating with external parties including government representatives to arrange meetings for the Senior Leadership Team Provide secretarial and administrative support to the rest of the Senior Management team as required The role reports to the CEO's PA for task management in the support role to the CEO office, and for professional and career management. The role additionally reports to the Company Secretary for Board administration guidance and task management. Skills, Knowledge and Expertise: Core Competencies Excellent organisation, prioritisation, and time management skills, with the ability to self-motivate Strong written and verbal communication skills High level of attention to detail, accuracy and confidentiality Flexible, adaptable, able to work on own initiative with can-do-attitude Able to work collaboratively and independently on own initiative Ability to manage multiple priorities and tight deadlines, exercising sound judgement A proactive and adaptable approach to work Essential Knowledge and Experience - Previous experience in EA/PA role supporting a CEO or similar - An understanding of board governance and regulatory compliance - Good working knowledge of Office 365 applications such as MS Word, Excel and PowerPoint, Teams, and confident using digital systems, data, and documentation - Strong diary management and organisational skills - Experience in preparing board papers, minutes and agendas Desired Knowledge and Experience - Experience supporting C-suite executives and boards - Knowledge of company secretarial duties, statutory registers and Company House requirements Additional Information: This is a part-time role based out of techUK's London offices. This role is three days a week. This role profile is a guide to the work that is required but does not form part of any contract of employment and may change from time to time to reflect changing circumstances. The successful candidate must have permission to work in the UK prior to the commencement of employment. Please click APPLY to be redirected to our website to apply for this role. Candidates with experience of: Board Admin Assistant, Office Administrator, Administrator, Administration Clerk, Board Support Administrator, Business Support, Executive Assistant, EA to CEO, Personal Assistant, PA to CEO Business Administrator may also be considered.
About us Birketts is a full service, UK Top 50 law firm. With a heritage spanning 160 years, we have more than 700 lawyers and legal professionals and over 600 staff based in Bristol, Cambridge, Chelmsford, Ipswich, London, Norwich and Sevenoaks. We advise businesses, government and public sector organisations and individuals in the UK and internationally across four principal practice groups: Real Estate, Corporate Services, Dispute Resolution and Private Client. We are defined by our Next Level Law proposition. We work with our clients as a proactive partner, horizon scanning and thinking ahead to the changes, challenges or opportunities that they may face. Next Level Law is also applied to our people. Our collegiate culture means everyone is encouraged to achieve their next level in everything they do. RollOnFriday recently ranked us as the 6th best law firm to work at in 2026. With our ambition to succeed, comes a strong desire to make a positive contribution to the communities we serve, and we are committed to delivering the objectives set out in our ESG strategy. Diversity plays an integral part in all that we do, with female partners comprising 42% of our partnership. The team you will join Our leasehold enfranchisement practice comprises fee-earners from both the Residential Real Estate team and the Real Estate Disputes team. The Residential Real Estate team comprises 70 members operating out of 6 of our 7 offices. The Real Estate Disputes team comprises of over 40 members operating out of all offices. Our leasehold enfranchisement practice operates on a national basis regardless of the location of the practice members We have a vacancy within the leasehold enfranchisement practice for a Senior Associate or Legal Director who can work across both enfranchisement and leasehold residential real estate matters. The leasehold enfranchisement practice is currently made up of two Partners, five fee earners and one assistant, working alongside a secretarial pool. Together the team advise on all aspects of leasehold enfranchisement, both non-contentious and contentious. Beyond the core practice, there are supporting, specialist fee-earners in our corporate and tax teams, which ensure our clients receive a seamless end-to-end enfranchisement service. The work you will be doing You will work within the specialist area of enfranchisement and provide a supporting role to the residential property team on more complex transactional areas such as, the disposal of blocks of flats outside the right of first refusal, reviewing the grant of new leases, assisting in the sale or purchase of property with the benefit of a range of enfranchisement claims and to actively grow the enfranchisement sector. Responsibilities include: Responsible for day-to-day management of a caseload including 1993 Act collective enfranchisement and lease extensions, 1967 Act enfranchisement and lease extensions, 1987 Act rights of first refusal Acting for a client base comprising landlords and tenants including public bodies and social landlords Providing strategic advice on structuring the grant of leases to avoid the application of the 1987 Act Acting on voluntary lease extension matters both on volume lease extension matters and individual lease extensions Drafting, advising on and implementing participation agreements and deeds of adherence for collective enfranchisement and 1987 Act acquisitions Reviewing and advising on existing leases and the grant of new leases as part of the Residential Real Estate Team's financing practice Acting on the voluntary disposal or acquisition of blocks of flats Assisting the Residential Real Estate Team with deeds of variation and licences to assign Assisting the Residential Real Estate Team and advising clients independently on licences for alterations Dealing with claims in the First Tier Tribunal and/or Court (desirable but not essential) Actively marketing the sector including regular business development meetings with the sector members, writing articles, commenting on upcoming legislation, etc Attending leasehold enfranchisement training and social events e.g. through ALEP Working alongside and developing relationships with enfranchisement valuers Assisting with the development of processes and precedents within the enfranchisement sector Providing guidance and support to junior practice-members on a cross-office basis including formal training of paralegals Please note that this job profile is not an exhaustive list of duties but merely an outline of the key components of the role. You may be required by your line manager to take on additional responsibilities when requested. What we are looking for A minimum of 6 years PQE in a professional legal environment Contribute to thought leadership and sector-focused marketing initiatives Ability to mentor junior team members and contribute to team development Established client base or network (preferred but not essential) Experience building credibility and trust through effective relationships To be competent in using Microsoft Word, Excel, time recording software, case management, Outlook and digital dictation Experience of leasehold enfranchisement with a proven ability to meet the demands of all areas of enfranchisement matters, including the cross-over between enfranchisement and residential real estate. Experience in the continuous aspects of enfranchisement is also welcomed. You should also have experience of training and managing junior team members and be willing and able to undertake line-management responsibilities. A will have a proven track record of active marketing within this specialist sector and growing new relationships. Applicants that have experience of the contentious side of leasehold enfranchisement are also encouraged to apply for this role. Hybrid Working Birketts is a flexible business which has embraced a hybrid working model where our colleagues enjoy a mix of home and office working. This role attracts a split of 60% office days and 40% working from home days per week. We welcome applications from people looking for flexible, agile, and part-time roles and we are happy to explore your preferred working patterns as part of your application. Benefits As a Birketts colleague, you will be eligible to receive a wide range of benefits: 30 days holiday (FTE) plus Bank Holidays Long Service holiday award - 1 extra week every 10 years cont
May 18, 2026
Full time
About us Birketts is a full service, UK Top 50 law firm. With a heritage spanning 160 years, we have more than 700 lawyers and legal professionals and over 600 staff based in Bristol, Cambridge, Chelmsford, Ipswich, London, Norwich and Sevenoaks. We advise businesses, government and public sector organisations and individuals in the UK and internationally across four principal practice groups: Real Estate, Corporate Services, Dispute Resolution and Private Client. We are defined by our Next Level Law proposition. We work with our clients as a proactive partner, horizon scanning and thinking ahead to the changes, challenges or opportunities that they may face. Next Level Law is also applied to our people. Our collegiate culture means everyone is encouraged to achieve their next level in everything they do. RollOnFriday recently ranked us as the 6th best law firm to work at in 2026. With our ambition to succeed, comes a strong desire to make a positive contribution to the communities we serve, and we are committed to delivering the objectives set out in our ESG strategy. Diversity plays an integral part in all that we do, with female partners comprising 42% of our partnership. The team you will join Our leasehold enfranchisement practice comprises fee-earners from both the Residential Real Estate team and the Real Estate Disputes team. The Residential Real Estate team comprises 70 members operating out of 6 of our 7 offices. The Real Estate Disputes team comprises of over 40 members operating out of all offices. Our leasehold enfranchisement practice operates on a national basis regardless of the location of the practice members We have a vacancy within the leasehold enfranchisement practice for a Senior Associate or Legal Director who can work across both enfranchisement and leasehold residential real estate matters. The leasehold enfranchisement practice is currently made up of two Partners, five fee earners and one assistant, working alongside a secretarial pool. Together the team advise on all aspects of leasehold enfranchisement, both non-contentious and contentious. Beyond the core practice, there are supporting, specialist fee-earners in our corporate and tax teams, which ensure our clients receive a seamless end-to-end enfranchisement service. The work you will be doing You will work within the specialist area of enfranchisement and provide a supporting role to the residential property team on more complex transactional areas such as, the disposal of blocks of flats outside the right of first refusal, reviewing the grant of new leases, assisting in the sale or purchase of property with the benefit of a range of enfranchisement claims and to actively grow the enfranchisement sector. Responsibilities include: Responsible for day-to-day management of a caseload including 1993 Act collective enfranchisement and lease extensions, 1967 Act enfranchisement and lease extensions, 1987 Act rights of first refusal Acting for a client base comprising landlords and tenants including public bodies and social landlords Providing strategic advice on structuring the grant of leases to avoid the application of the 1987 Act Acting on voluntary lease extension matters both on volume lease extension matters and individual lease extensions Drafting, advising on and implementing participation agreements and deeds of adherence for collective enfranchisement and 1987 Act acquisitions Reviewing and advising on existing leases and the grant of new leases as part of the Residential Real Estate Team's financing practice Acting on the voluntary disposal or acquisition of blocks of flats Assisting the Residential Real Estate Team with deeds of variation and licences to assign Assisting the Residential Real Estate Team and advising clients independently on licences for alterations Dealing with claims in the First Tier Tribunal and/or Court (desirable but not essential) Actively marketing the sector including regular business development meetings with the sector members, writing articles, commenting on upcoming legislation, etc Attending leasehold enfranchisement training and social events e.g. through ALEP Working alongside and developing relationships with enfranchisement valuers Assisting with the development of processes and precedents within the enfranchisement sector Providing guidance and support to junior practice-members on a cross-office basis including formal training of paralegals Please note that this job profile is not an exhaustive list of duties but merely an outline of the key components of the role. You may be required by your line manager to take on additional responsibilities when requested. What we are looking for A minimum of 6 years PQE in a professional legal environment Contribute to thought leadership and sector-focused marketing initiatives Ability to mentor junior team members and contribute to team development Established client base or network (preferred but not essential) Experience building credibility and trust through effective relationships To be competent in using Microsoft Word, Excel, time recording software, case management, Outlook and digital dictation Experience of leasehold enfranchisement with a proven ability to meet the demands of all areas of enfranchisement matters, including the cross-over between enfranchisement and residential real estate. Experience in the continuous aspects of enfranchisement is also welcomed. You should also have experience of training and managing junior team members and be willing and able to undertake line-management responsibilities. A will have a proven track record of active marketing within this specialist sector and growing new relationships. Applicants that have experience of the contentious side of leasehold enfranchisement are also encouraged to apply for this role. Hybrid Working Birketts is a flexible business which has embraced a hybrid working model where our colleagues enjoy a mix of home and office working. This role attracts a split of 60% office days and 40% working from home days per week. We welcome applications from people looking for flexible, agile, and part-time roles and we are happy to explore your preferred working patterns as part of your application. Benefits As a Birketts colleague, you will be eligible to receive a wide range of benefits: 30 days holiday (FTE) plus Bank Holidays Long Service holiday award - 1 extra week every 10 years cont
Personal Assistant to the Principal (PA to Headteacher) Sullivan Upper School, Holywood, Co. Down BT18 Full-Time Permanent Salary: £34,434 £37,280 (NJC Points ) Are you an experienced Personal Assistant ready to play a key role in a leading school environment? Do you thrive in a fast-paced, high-responsibility role where discretion and organisation are essential? Sullivan Upper School is seeking an exceptional, highly organised and proactive Personal Assistant to support the Principal in delivering both the strategic direction and day-to-day operations of the school. This is a pivotal role at the centre of school life, requiring discretion, initiative, and the ability to manage multiple priorities in a fast-paced environment. Why Join Sullivan Upper School? Be part of a well-established, high-achieving and respected grammar school with a strong reputation for academic excellence Work closely with senior leadership , playing a key role in supporting strategic decision-making Join a professional, collaborative and supportive staff community Enjoy a varied and influential role with real impact across the school Benefit from a competitive salary and public sector terms and conditions The Role You will provide high-level executive support to the Principal while contributing to the smooth and professional running of the school. Key responsibilities include: Manage the Principal s diary, meetings, travel, and communications Prepare briefings, agendas, and documentation Attend meetings, take minutes, and track follow-up actions Handle confidential correspondence with discretion Coordinate visitors and hospitality Provide administrative support to Principal Governance & Strategic Support Support Senior Leadership Team and a number of Governors meetings (agendas, papers, minutes) Assist with School Development Plan and key strategic initiatives Support safeguarding, health & safety, and governance processes Office Leadership & Operations Line manage the school office team and oversee daily operations Maintain high standards across reception and school office Ensure efficient and professional administrative systems Admissions & Stakeholder Engagement Support admissions and SEAG transfer processes Liaise with parents, feeder schools, and external stakeholders Manage communications, newsletters, and website updates Events & Systems Support major school events such as Open Days and Prize Day Maintain MIS systems (e.g. SIMS) and ensure data accuracy Support GDPR compliance and data integrity About You Proven experience in a senior PA or executive support role Excellent written and oral communication skills Strong attention to detail; Highly proficient in handling sensitive and confidential information Experience leading or supervising staff High proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams) and strong general digital literacy Professional, calm, and able to work under pressure Safeguarding Sullivan Upper School is committed to safeguarding and promoting the welfare of children and young people. The successful applicant will be subject to enhanced vetting and background checks. Apply Today, Closing Date Wednesday 13th May at 12 noon Additional relevant skills: Personal Assistant, PA, Executive Assistant, Senior PA, Office Manager, Administration Manager.
May 18, 2026
Full time
Personal Assistant to the Principal (PA to Headteacher) Sullivan Upper School, Holywood, Co. Down BT18 Full-Time Permanent Salary: £34,434 £37,280 (NJC Points ) Are you an experienced Personal Assistant ready to play a key role in a leading school environment? Do you thrive in a fast-paced, high-responsibility role where discretion and organisation are essential? Sullivan Upper School is seeking an exceptional, highly organised and proactive Personal Assistant to support the Principal in delivering both the strategic direction and day-to-day operations of the school. This is a pivotal role at the centre of school life, requiring discretion, initiative, and the ability to manage multiple priorities in a fast-paced environment. Why Join Sullivan Upper School? Be part of a well-established, high-achieving and respected grammar school with a strong reputation for academic excellence Work closely with senior leadership , playing a key role in supporting strategic decision-making Join a professional, collaborative and supportive staff community Enjoy a varied and influential role with real impact across the school Benefit from a competitive salary and public sector terms and conditions The Role You will provide high-level executive support to the Principal while contributing to the smooth and professional running of the school. Key responsibilities include: Manage the Principal s diary, meetings, travel, and communications Prepare briefings, agendas, and documentation Attend meetings, take minutes, and track follow-up actions Handle confidential correspondence with discretion Coordinate visitors and hospitality Provide administrative support to Principal Governance & Strategic Support Support Senior Leadership Team and a number of Governors meetings (agendas, papers, minutes) Assist with School Development Plan and key strategic initiatives Support safeguarding, health & safety, and governance processes Office Leadership & Operations Line manage the school office team and oversee daily operations Maintain high standards across reception and school office Ensure efficient and professional administrative systems Admissions & Stakeholder Engagement Support admissions and SEAG transfer processes Liaise with parents, feeder schools, and external stakeholders Manage communications, newsletters, and website updates Events & Systems Support major school events such as Open Days and Prize Day Maintain MIS systems (e.g. SIMS) and ensure data accuracy Support GDPR compliance and data integrity About You Proven experience in a senior PA or executive support role Excellent written and oral communication skills Strong attention to detail; Highly proficient in handling sensitive and confidential information Experience leading or supervising staff High proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams) and strong general digital literacy Professional, calm, and able to work under pressure Safeguarding Sullivan Upper School is committed to safeguarding and promoting the welfare of children and young people. The successful applicant will be subject to enhanced vetting and background checks. Apply Today, Closing Date Wednesday 13th May at 12 noon Additional relevant skills: Personal Assistant, PA, Executive Assistant, Senior PA, Office Manager, Administration Manager.
Assistant Manager - Metrocentre Premium Retail Service-Led People-Focused Leadership £29,000 + Bonus An exciting opportunity to join a high-performing, established premium retailer that puts customer experience and people at the heart of everything it does. This role suits an Assistant Manager who thrives in a consultative, engagement-led environment and wants to be part of a business with genuine click apply for full job details
May 18, 2026
Full time
Assistant Manager - Metrocentre Premium Retail Service-Led People-Focused Leadership £29,000 + Bonus An exciting opportunity to join a high-performing, established premium retailer that puts customer experience and people at the heart of everything it does. This role suits an Assistant Manager who thrives in a consultative, engagement-led environment and wants to be part of a business with genuine click apply for full job details
Lower Marsh Market Manager Job Description and Person Specification Term: Permanent Salary: £40,000 - £45,000 Schedule: Full time, although part time options will be considered Hours: 8am - 4.30pm - some flexible working and evening/weekend shifts may be required Reports to: WeAreWaterloo BID's Chief Executive Lower Marsh Market Ltd is seeking a Market Manager to oversee the strategic and operational management of Lower Marsh Market, a community hub since the 1800s and now an iconic central London destination. Company Description Lower Marsh Market (LMM) is a vibrant and historic street market in London's Waterloo, SE1, operated by Lower Marsh Market Ltd with managerial oversight from WeAreWaterloo, the Business Improvement District (BID) for the neighbourhood. The Market operates Monday - Friday from 11am - 3pm, when a road closure is in place. There are approximately 15-30 traders on any given day on the market; an array of hot food traders selling a diverse range of cuisines, plus a handful of craft traders. There is an exciting opportunity to launch a new Saturday market at Lower Marsh. Lower Marsh Market Ltd has its own Board and budget and invests any operating profit back into the market and its surroundings. WeAreWaterloo BID is governed and funded by the local business community, which includes a wide range of hospitality, cultural, SME and charitable institutions. Powered by a team of passionate individuals, WeAreWaterloo works to improve Waterloo as a place to work, visit and live by rolling out diverse and creative programmes that enhance and protect the environment, celebrate and promote its unique character, and connect those within it. Lower Marsh is a key part of WeAreWaterloo's Placemaking Strategy. Job Description Strategic Development Work with the WeAreWaterloo CEO, team and LMM Board to develop the strategic direction of the Market to generate footfall, spend, reach new audiences and positively impact the street. Work in partnership with the WeAreWaterloo CEO to develop and deliver an annual business plan for the market. Prepare for and lead quarterly LMM Board Meetings, with support from the WeAreWaterloo CEO. Stay abreast of the broader market scene to ensure adherence to best practice and the generation of new ideas. Represent LMM through trade group memberships, i.e NABMA, and explore relevant partnerships. Build a network of relationships with key stakeholders in the area, including relevant officers at Lambeth Council and Lower Marsh businesses. Staff Management The Lower Marsh Market Manager is supported by a Market Operations team who look after the day to day running of the market. Currently the structure sees one Market Operations Supervisor in place, supported by two further operational staff on site. A part time Admin Assistant supports the Lower Marsh Market Manager in the office, both visiting the market often to oversee operations. The LMM Manager will be required to: Oversee line management of the Market Operations Team and Admin Assistant, which includes: General day to day management of contracted and casual/bank staff members Delivery of staff appraisals and training Keeping track of staff hours and annual leave for payroll purposes Creating staff schedules with the Market Supervisor Overseeing the implementation of a daily task schedule which covers activities related to set up, break down and down-time Operations Devise new ways to improve the customer experience at LMM. Work with WeAreWaterloo's Head of Public Realm on the physical environment, working together to improve the look and feel of the street. Prepare for a monthly finance meeting, which is run in conjunction with LMM's bookkeeper, to provide an accurate picture of the forthcoming month's trader bookings. Work with LMM's accountant and WeAreWaterloo's CEO to review management accounts and annual budgets. A robust in-house system (via ) is used to record, communicate and store all trader documents. The Market Manager is responsible for managing this system on a day-to-day basis, with support from the LMM Administrative Assistant. Training will be provided. It is the Market Supervisor's role to set up, break down and store market equipment daily. It is the Market Manager's responsibility to support the team to ensure efficient and safe systems are in place to achieve this, and to make sure that all equipment is well maintained by the team - to meet safety and aesthetic standards. The Lower Marsh Market Manager and Admin Assistant are office based. The Market Operations team operates from a designated storage area. The LMM Manager must support the Supervisor to ensure this space is kept clean, safe and well maintained at all times. Support the Operations team to solve any issues/upkeep associated with the street's infrastructure, including electricity boxes/access points. Work with Lambeth Council to adhere to conditions with the Licence Agreement, meeting with the Licensing team regularly. Work with the LMM team to deliver periodic trader inspections/spot checks to ensure traders remain in compliance with their Terms & Conditions and compliance paperwork. Update and review Trader Agreements to ensure they continue to be fit for purpose. Trader Management Develop a recruitment plan to attract new traders, and oversee all tastings for prospective new traders. Work with the LMM Admin Assistant to track trader attendance, trader payments, requests, pitch plans, and compliance documents via . Liaise with traders to create daily market layouts and ensure proper and timely payments are made. Respond to trader enquiries, with support from the Admin Assistant. Ensure that all submitted compliance documentation meets required standards. Work with the Admin Assistant to streamline the trader recruitment process. Liaise directly with Lambeth Council to address any issues with applications and paperwork from prospective traders. Events and promotion Concept and deliver events to support footfall to Lower Marsh Market, working with the WeAreWaterloo team and often in collaboration with businesses on the street. Work with WeAreWaterloo's marketing team to support and coordinate all events on the street. Work with the WeAreWaterloo marketing team who manage social media channels and content ideas. Oversee the LMM website which is managed by the LMM Administrative Assistant. Person Specification Essential : Experience of managing markets or operating in a similar environment Experience of budget management Experience managing and supporting staff to operate to their full potential Strategic and creative thinker with the ability to forward plan and drive improvements Excellent communicator who can engage a variety of stakeholders Strong problem-solving skills with the ability to remain calm under pressure Desirable: Knowledge of working with a local authority Understanding of London's markets Experience facilitating outdoor events Experience working with CRMs or other project management systems Able to work occasional evenings and weekends, with time off in lieu Further job details and how to apply: Tenure: Permanent, full time - part time options will be considered. Benefits: Includes 30 days' paid holiday during the calendar year, plus statutory holiday on all UK public holidays. Place of work: This is an area-based role and you will need to be active and present in Lower Marsh, with some evening and out-of-hours work required occasionally We encourage applications from all backgrounds, communities and industries, and are committed to having a team that is made up of diverse skills, experiences and abilities. We are happy to discuss flexible working arrangements, job shares or other well-considered proposals for the role. Application is by CV and covering letter, explaining why you would like the role and feel you would be a good fit for the position. Please send your application to Kate Poulter via the button below The deadline for applications is 5pm on 3rd June 2026. Interviews are planned to take place on 9th June 2026.
May 18, 2026
Full time
Lower Marsh Market Manager Job Description and Person Specification Term: Permanent Salary: £40,000 - £45,000 Schedule: Full time, although part time options will be considered Hours: 8am - 4.30pm - some flexible working and evening/weekend shifts may be required Reports to: WeAreWaterloo BID's Chief Executive Lower Marsh Market Ltd is seeking a Market Manager to oversee the strategic and operational management of Lower Marsh Market, a community hub since the 1800s and now an iconic central London destination. Company Description Lower Marsh Market (LMM) is a vibrant and historic street market in London's Waterloo, SE1, operated by Lower Marsh Market Ltd with managerial oversight from WeAreWaterloo, the Business Improvement District (BID) for the neighbourhood. The Market operates Monday - Friday from 11am - 3pm, when a road closure is in place. There are approximately 15-30 traders on any given day on the market; an array of hot food traders selling a diverse range of cuisines, plus a handful of craft traders. There is an exciting opportunity to launch a new Saturday market at Lower Marsh. Lower Marsh Market Ltd has its own Board and budget and invests any operating profit back into the market and its surroundings. WeAreWaterloo BID is governed and funded by the local business community, which includes a wide range of hospitality, cultural, SME and charitable institutions. Powered by a team of passionate individuals, WeAreWaterloo works to improve Waterloo as a place to work, visit and live by rolling out diverse and creative programmes that enhance and protect the environment, celebrate and promote its unique character, and connect those within it. Lower Marsh is a key part of WeAreWaterloo's Placemaking Strategy. Job Description Strategic Development Work with the WeAreWaterloo CEO, team and LMM Board to develop the strategic direction of the Market to generate footfall, spend, reach new audiences and positively impact the street. Work in partnership with the WeAreWaterloo CEO to develop and deliver an annual business plan for the market. Prepare for and lead quarterly LMM Board Meetings, with support from the WeAreWaterloo CEO. Stay abreast of the broader market scene to ensure adherence to best practice and the generation of new ideas. Represent LMM through trade group memberships, i.e NABMA, and explore relevant partnerships. Build a network of relationships with key stakeholders in the area, including relevant officers at Lambeth Council and Lower Marsh businesses. Staff Management The Lower Marsh Market Manager is supported by a Market Operations team who look after the day to day running of the market. Currently the structure sees one Market Operations Supervisor in place, supported by two further operational staff on site. A part time Admin Assistant supports the Lower Marsh Market Manager in the office, both visiting the market often to oversee operations. The LMM Manager will be required to: Oversee line management of the Market Operations Team and Admin Assistant, which includes: General day to day management of contracted and casual/bank staff members Delivery of staff appraisals and training Keeping track of staff hours and annual leave for payroll purposes Creating staff schedules with the Market Supervisor Overseeing the implementation of a daily task schedule which covers activities related to set up, break down and down-time Operations Devise new ways to improve the customer experience at LMM. Work with WeAreWaterloo's Head of Public Realm on the physical environment, working together to improve the look and feel of the street. Prepare for a monthly finance meeting, which is run in conjunction with LMM's bookkeeper, to provide an accurate picture of the forthcoming month's trader bookings. Work with LMM's accountant and WeAreWaterloo's CEO to review management accounts and annual budgets. A robust in-house system (via ) is used to record, communicate and store all trader documents. The Market Manager is responsible for managing this system on a day-to-day basis, with support from the LMM Administrative Assistant. Training will be provided. It is the Market Supervisor's role to set up, break down and store market equipment daily. It is the Market Manager's responsibility to support the team to ensure efficient and safe systems are in place to achieve this, and to make sure that all equipment is well maintained by the team - to meet safety and aesthetic standards. The Lower Marsh Market Manager and Admin Assistant are office based. The Market Operations team operates from a designated storage area. The LMM Manager must support the Supervisor to ensure this space is kept clean, safe and well maintained at all times. Support the Operations team to solve any issues/upkeep associated with the street's infrastructure, including electricity boxes/access points. Work with Lambeth Council to adhere to conditions with the Licence Agreement, meeting with the Licensing team regularly. Work with the LMM team to deliver periodic trader inspections/spot checks to ensure traders remain in compliance with their Terms & Conditions and compliance paperwork. Update and review Trader Agreements to ensure they continue to be fit for purpose. Trader Management Develop a recruitment plan to attract new traders, and oversee all tastings for prospective new traders. Work with the LMM Admin Assistant to track trader attendance, trader payments, requests, pitch plans, and compliance documents via . Liaise with traders to create daily market layouts and ensure proper and timely payments are made. Respond to trader enquiries, with support from the Admin Assistant. Ensure that all submitted compliance documentation meets required standards. Work with the Admin Assistant to streamline the trader recruitment process. Liaise directly with Lambeth Council to address any issues with applications and paperwork from prospective traders. Events and promotion Concept and deliver events to support footfall to Lower Marsh Market, working with the WeAreWaterloo team and often in collaboration with businesses on the street. Work with WeAreWaterloo's marketing team to support and coordinate all events on the street. Work with the WeAreWaterloo marketing team who manage social media channels and content ideas. Oversee the LMM website which is managed by the LMM Administrative Assistant. Person Specification Essential : Experience of managing markets or operating in a similar environment Experience of budget management Experience managing and supporting staff to operate to their full potential Strategic and creative thinker with the ability to forward plan and drive improvements Excellent communicator who can engage a variety of stakeholders Strong problem-solving skills with the ability to remain calm under pressure Desirable: Knowledge of working with a local authority Understanding of London's markets Experience facilitating outdoor events Experience working with CRMs or other project management systems Able to work occasional evenings and weekends, with time off in lieu Further job details and how to apply: Tenure: Permanent, full time - part time options will be considered. Benefits: Includes 30 days' paid holiday during the calendar year, plus statutory holiday on all UK public holidays. Place of work: This is an area-based role and you will need to be active and present in Lower Marsh, with some evening and out-of-hours work required occasionally We encourage applications from all backgrounds, communities and industries, and are committed to having a team that is made up of diverse skills, experiences and abilities. We are happy to discuss flexible working arrangements, job shares or other well-considered proposals for the role. Application is by CV and covering letter, explaining why you would like the role and feel you would be a good fit for the position. Please send your application to Kate Poulter via the button below The deadline for applications is 5pm on 3rd June 2026. Interviews are planned to take place on 9th June 2026.
Executive Assistant Location: Glasgow (Head Office) Salary: Up to 38,000 (with flexibility for the right candidate) Hours: Full-time, 35 hours per week We are delighted to be partnering with a well-established and growing organisation to recruit an Executive Assistant to support at senior leadership level. This is a pivotal, fast-paced position offering the opportunity to work closely with a key member of the executive team, providing high-level administrative and operational support across multiple business areas. The role will suit a highly organised, proactive individual who thrives in a varied environment and enjoys being at the centre of business activity. The Role Acting as a true right-hand support, you will play a critical role in ensuring the smooth day-to-day running of senior leadership operations. You will work closely with executive stakeholders, helping to keep teams aligned, projects progressing, and priorities on track. This is a broad and dynamic role, requiring someone who can confidently juggle competing demands, anticipate needs, and operate with a high degree of professionalism and discretion. Key Responsibilities Provide comprehensive administrative support to senior leadership, ensuring priorities are effectively managed Act as a central point of coordination across multiple teams, supporting project tracking and follow-ups Attend meetings, produce accurate minutes, and monitor actions through to completion Provide comprehensive administrative support to senior leadership, ensuring priorities are effectively managed Coordinate travel arrangements including flights, accommodation, and itineraries Support with expense management, including company credit card reconciliation Assist with diary coordination where required Prepare and format documents, reports, and presentations to a high standard Liaise with internal and external stakeholders, maintaining strong professional relationships Provide wider support across the executive team as needed Act as a deputy point of contact during periods of senior team absence About You We are looking for a confident, adaptable and highly organised individual who can operate effectively at leadership level. You will be: Proactive and forward-thinking, with the ability to anticipate needs Resilient and comfortable working in a fast-paced, evolving environment Personable, approachable and confident communicating with senior stakeholders Highly organised, with excellent attention to detail Able to manage multiple priorities and meet deadlines Discreet and trustworthy, with the ability to handle confidential information Experience and skills Previous experience in a senior administrative, PA, EA or coordination role Experience supporting senior leaders or executives is highly desirable Strong IT skills, particularly across Microsoft Office (Outlook, Word, Excel, PowerPoint) Excellent written and verbal communication skills Strong organisational and multitasking abilities Why Apply? This is a fantastic opportunity to step into a visible and impactful role within a supportive and forward-thinking organisation. You will gain exposure to senior leadership and play a key part in driving operational effectiveness across the business. For more information, please contact Codie Smtih at Pertemps Recruitment.
May 18, 2026
Full time
Executive Assistant Location: Glasgow (Head Office) Salary: Up to 38,000 (with flexibility for the right candidate) Hours: Full-time, 35 hours per week We are delighted to be partnering with a well-established and growing organisation to recruit an Executive Assistant to support at senior leadership level. This is a pivotal, fast-paced position offering the opportunity to work closely with a key member of the executive team, providing high-level administrative and operational support across multiple business areas. The role will suit a highly organised, proactive individual who thrives in a varied environment and enjoys being at the centre of business activity. The Role Acting as a true right-hand support, you will play a critical role in ensuring the smooth day-to-day running of senior leadership operations. You will work closely with executive stakeholders, helping to keep teams aligned, projects progressing, and priorities on track. This is a broad and dynamic role, requiring someone who can confidently juggle competing demands, anticipate needs, and operate with a high degree of professionalism and discretion. Key Responsibilities Provide comprehensive administrative support to senior leadership, ensuring priorities are effectively managed Act as a central point of coordination across multiple teams, supporting project tracking and follow-ups Attend meetings, produce accurate minutes, and monitor actions through to completion Provide comprehensive administrative support to senior leadership, ensuring priorities are effectively managed Coordinate travel arrangements including flights, accommodation, and itineraries Support with expense management, including company credit card reconciliation Assist with diary coordination where required Prepare and format documents, reports, and presentations to a high standard Liaise with internal and external stakeholders, maintaining strong professional relationships Provide wider support across the executive team as needed Act as a deputy point of contact during periods of senior team absence About You We are looking for a confident, adaptable and highly organised individual who can operate effectively at leadership level. You will be: Proactive and forward-thinking, with the ability to anticipate needs Resilient and comfortable working in a fast-paced, evolving environment Personable, approachable and confident communicating with senior stakeholders Highly organised, with excellent attention to detail Able to manage multiple priorities and meet deadlines Discreet and trustworthy, with the ability to handle confidential information Experience and skills Previous experience in a senior administrative, PA, EA or coordination role Experience supporting senior leaders or executives is highly desirable Strong IT skills, particularly across Microsoft Office (Outlook, Word, Excel, PowerPoint) Excellent written and verbal communication skills Strong organisational and multitasking abilities Why Apply? This is a fantastic opportunity to step into a visible and impactful role within a supportive and forward-thinking organisation. You will gain exposure to senior leadership and play a key part in driving operational effectiveness across the business. For more information, please contact Codie Smtih at Pertemps Recruitment.
New Permanent EA Role Executive Assistant to 3 Senior Leadership Members Location: Hybrid (2 days per week in the office) Reporting to: Operational Director Role Overview My client is seeking a highly organised and proactive Executive Assistant to provide comprehensive support to three Board members. This is a trusted role requiring exceptional attention to detail, high levels of accuracy, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will act as a key point of contact, ensuring the Board members are always supported efficiently and professionally. Key Responsibilities Provide full executive support to three Board members, including complex diary and meeting managementCoordinate Board meetings, preparing agendas, papers, and presentations with a high degree of accuracyTake detailed and precise minutes, tracking actions and following up as required.Manage confidential and sensitive information with discretion and professionalismArrange travel, accommodation, and itineraries, ensuring all details are accurate and well-organised.Act as a liaison between Board members and internal/external stakeholdersPrepare correspondence, reports, and briefings, ensuring consistency, accuracy, and attention to detailMaintain organised records and filing systems (digital and physical)Support wider governance processes and ad-hoc projects as required Skills & Experience Required Proven experience as an Executive Assistant, ideally supporting senior leaders or Board-level executivesExceptional attention to detail and a demonstrable commitment to accuracyPrepare Board Meeting minutes and Agendas Strong organisational and time-management skills, with the ability to prioritise effectivelyExcellent written and verbal communication skillsHigh level of discretion, integrity, and professionalismConfidence working independently as well as collaborativelyAdvanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) Comfortable working in a hybrid environment, with 2 days per week in the office What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
May 18, 2026
Full time
New Permanent EA Role Executive Assistant to 3 Senior Leadership Members Location: Hybrid (2 days per week in the office) Reporting to: Operational Director Role Overview My client is seeking a highly organised and proactive Executive Assistant to provide comprehensive support to three Board members. This is a trusted role requiring exceptional attention to detail, high levels of accuracy, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will act as a key point of contact, ensuring the Board members are always supported efficiently and professionally. Key Responsibilities Provide full executive support to three Board members, including complex diary and meeting managementCoordinate Board meetings, preparing agendas, papers, and presentations with a high degree of accuracyTake detailed and precise minutes, tracking actions and following up as required.Manage confidential and sensitive information with discretion and professionalismArrange travel, accommodation, and itineraries, ensuring all details are accurate and well-organised.Act as a liaison between Board members and internal/external stakeholdersPrepare correspondence, reports, and briefings, ensuring consistency, accuracy, and attention to detailMaintain organised records and filing systems (digital and physical)Support wider governance processes and ad-hoc projects as required Skills & Experience Required Proven experience as an Executive Assistant, ideally supporting senior leaders or Board-level executivesExceptional attention to detail and a demonstrable commitment to accuracyPrepare Board Meeting minutes and Agendas Strong organisational and time-management skills, with the ability to prioritise effectivelyExcellent written and verbal communication skillsHigh level of discretion, integrity, and professionalismConfidence working independently as well as collaborativelyAdvanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) Comfortable working in a hybrid environment, with 2 days per week in the office What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
The Portfolio Group are proudly partnered with a global business specialising within the Media industry, and we are looking for a Business Operations Coordinator to support their business goals. You will have minimum 2 years' experience in business operations, analytical, project experienced and thrive working in a fast-paced environment. This is a 12-month contract. The Business Coordinator will act as a business advisor, ensuring efficient and prudent use of resources. The primary goal is to manage business related functions, enabling executive management, department heads, and production staff to focus on editorial responsibilities. Additional or modified responsibilities may be assigned as needed, provided they remain within the scope of business operations and strategic support. This role does not extend to providing personal or executive assistant support to leadership. This is a 12-month contract Key Responsibilities Partner with management and colleagues to establish and maintain projects and departmental objectives. Where applicable, work closely with Finance, Accounting, P&C, Legal, Security, and Procurement to lead and execute cross-functional initiatives. AP Processing: Code, track, and approve invoices ensuring accurate allocations. Manage vendor and independent contractor setup in AP systems. Maintain strong vendor relationships, coordinate payments, respond to invoice inquiries, and gather supporting documentation as needed. Expense Management: Review and process T&E reports in Concur in line with management direction and approval. Monitor cash advances where applicable and train staff on system usage as needed. Compliance: Ensure adherence to company policies, procurement guidelines, and FCPA/OFAC regulations. Train and guide staff on compliance matters, proactively identify and resolve issues, and escalate when necessary by confidently engaging in difficult conversations to maintain alignment and accountability. Onboarding: Oversee onboarding for staff, contractors, interns, and freelancers, including access provisioning, equipment setup, ID badge and AmEx card requests. Partner with P&C and management to ensure a smooth onboarding experience for groups that you support. Provide a full range of business operational support, as applicable or directed. This could include procuring and tracking equipment, office supplies, safety gear, medical supplies, and inventory for newsrooms and outbound bureaus/field employees, as well as coordinating catering and other logistical needs as requested. What you bring to the team Bachelor's degree, or equivalent experience within a business field. 2+ years of strong business operations, analytical and project experience is preferred. Proficient in Microsoft Office, especially Excel Able to analyse complex problems by identifying and evaluating multiple components and drawing sound conclusions. Project experience focusing on expense reduction is a plus. Comfortable presenting to and collaborating with senior business executives. Highly accurate, detail-oriented, analytical, organized, and an effective communicator. Self-motivated, takes initiative, and performs well under pressure in fast-paced environments (e.g., during breaking news). Fluency in additional languages is a plus, but not required. Flexible work environment: Work some days of the week from the office and from home. May be required to travel for field production work. 51500SK INDLON The Portfolio Group are acting on behalf of our client in recruiting for this position.
May 18, 2026
Contractor
The Portfolio Group are proudly partnered with a global business specialising within the Media industry, and we are looking for a Business Operations Coordinator to support their business goals. You will have minimum 2 years' experience in business operations, analytical, project experienced and thrive working in a fast-paced environment. This is a 12-month contract. The Business Coordinator will act as a business advisor, ensuring efficient and prudent use of resources. The primary goal is to manage business related functions, enabling executive management, department heads, and production staff to focus on editorial responsibilities. Additional or modified responsibilities may be assigned as needed, provided they remain within the scope of business operations and strategic support. This role does not extend to providing personal or executive assistant support to leadership. This is a 12-month contract Key Responsibilities Partner with management and colleagues to establish and maintain projects and departmental objectives. Where applicable, work closely with Finance, Accounting, P&C, Legal, Security, and Procurement to lead and execute cross-functional initiatives. AP Processing: Code, track, and approve invoices ensuring accurate allocations. Manage vendor and independent contractor setup in AP systems. Maintain strong vendor relationships, coordinate payments, respond to invoice inquiries, and gather supporting documentation as needed. Expense Management: Review and process T&E reports in Concur in line with management direction and approval. Monitor cash advances where applicable and train staff on system usage as needed. Compliance: Ensure adherence to company policies, procurement guidelines, and FCPA/OFAC regulations. Train and guide staff on compliance matters, proactively identify and resolve issues, and escalate when necessary by confidently engaging in difficult conversations to maintain alignment and accountability. Onboarding: Oversee onboarding for staff, contractors, interns, and freelancers, including access provisioning, equipment setup, ID badge and AmEx card requests. Partner with P&C and management to ensure a smooth onboarding experience for groups that you support. Provide a full range of business operational support, as applicable or directed. This could include procuring and tracking equipment, office supplies, safety gear, medical supplies, and inventory for newsrooms and outbound bureaus/field employees, as well as coordinating catering and other logistical needs as requested. What you bring to the team Bachelor's degree, or equivalent experience within a business field. 2+ years of strong business operations, analytical and project experience is preferred. Proficient in Microsoft Office, especially Excel Able to analyse complex problems by identifying and evaluating multiple components and drawing sound conclusions. Project experience focusing on expense reduction is a plus. Comfortable presenting to and collaborating with senior business executives. Highly accurate, detail-oriented, analytical, organized, and an effective communicator. Self-motivated, takes initiative, and performs well under pressure in fast-paced environments (e.g., during breaking news). Fluency in additional languages is a plus, but not required. Flexible work environment: Work some days of the week from the office and from home. May be required to travel for field production work. 51500SK INDLON The Portfolio Group are acting on behalf of our client in recruiting for this position.
The Portfolio Group are proudly partnered with a global business specialising within the Media industry, and we are looking for a Business Operations Coordinator to support their business goals. You will have minimum 2 years' experience in business operations, analytical, project experienced and thrive working in a fast-paced environment. This is a 12-month contract. The Business Coordinator will act as a business advisor, ensuring efficient and prudent use of resources. The primary goal is to manage business related functions, enabling executive management, department heads, and production staff to focus on editorial responsibilities. Additional or modified responsibilities may be assigned as needed, provided they remain within the scope of business operations and strategic support. This role does not extend to providing personal or executive assistant support to leadership. This is a 12-month contract Key Responsibilities Partner with management and colleagues to establish and maintain projects and departmental objectives. Where applicable, work closely with Finance, Accounting, P&C, Legal, Security, and Procurement to lead and execute cross-functional initiatives. AP Processing: Code, track, and approve invoices ensuring accurate allocations. Manage vendor and independent contractor setup in AP systems. Maintain strong vendor relationships, coordinate payments, respond to invoice inquiries, and gather supporting documentation as needed. Expense Management: Review and process T&E reports in Concur in line with management direction and approval. Monitor cash advances where applicable and train staff on system usage as needed. Compliance: Ensure adherence to company policies, procurement guidelines, and FCPA/OFAC regulations. Train and guide staff on compliance matters, proactively identify and resolve issues, and escalate when necessary by confidently engaging in difficult conversations to maintain alignment and accountability. Onboarding: Oversee onboarding for staff, contractors, interns, and freelancers, including access provisioning, equipment setup, ID badge and AmEx card requests. Partner with P&C and management to ensure a smooth onboarding experience for groups that you support. Provide a full range of business operational support, as applicable or directed. This could include procuring and tracking equipment, office supplies, safety gear, medical supplies, and inventory for newsrooms and outbound bureaus/field employees, as well as coordinating catering and other logistical needs as requested. What you bring to the team Bachelor's degree, or equivalent experience within a business field. 2+ years of strong business operations, analytical and project experience is preferred. Proficient in Microsoft Office, especially Excel Able to analyse complex problems by identifying and evaluating multiple components and drawing sound conclusions. Project experience focusing on expense reduction is a plus. Comfortable presenting to and collaborating with senior business executives. Highly accurate, detail-oriented, analytical, organized, and an effective communicator. Self-motivated, takes initiative, and performs well under pressure in fast-paced environments (e.g., during breaking news). Fluency in additional languages is a plus, but not required. Flexible work environment: Work some days of the week from the office and from home. May be required to travel for field production work. 51500SK INDLON The Portfolio Group are acting on behalf of our client in recruiting for this position.
May 18, 2026
Contractor
The Portfolio Group are proudly partnered with a global business specialising within the Media industry, and we are looking for a Business Operations Coordinator to support their business goals. You will have minimum 2 years' experience in business operations, analytical, project experienced and thrive working in a fast-paced environment. This is a 12-month contract. The Business Coordinator will act as a business advisor, ensuring efficient and prudent use of resources. The primary goal is to manage business related functions, enabling executive management, department heads, and production staff to focus on editorial responsibilities. Additional or modified responsibilities may be assigned as needed, provided they remain within the scope of business operations and strategic support. This role does not extend to providing personal or executive assistant support to leadership. This is a 12-month contract Key Responsibilities Partner with management and colleagues to establish and maintain projects and departmental objectives. Where applicable, work closely with Finance, Accounting, P&C, Legal, Security, and Procurement to lead and execute cross-functional initiatives. AP Processing: Code, track, and approve invoices ensuring accurate allocations. Manage vendor and independent contractor setup in AP systems. Maintain strong vendor relationships, coordinate payments, respond to invoice inquiries, and gather supporting documentation as needed. Expense Management: Review and process T&E reports in Concur in line with management direction and approval. Monitor cash advances where applicable and train staff on system usage as needed. Compliance: Ensure adherence to company policies, procurement guidelines, and FCPA/OFAC regulations. Train and guide staff on compliance matters, proactively identify and resolve issues, and escalate when necessary by confidently engaging in difficult conversations to maintain alignment and accountability. Onboarding: Oversee onboarding for staff, contractors, interns, and freelancers, including access provisioning, equipment setup, ID badge and AmEx card requests. Partner with P&C and management to ensure a smooth onboarding experience for groups that you support. Provide a full range of business operational support, as applicable or directed. This could include procuring and tracking equipment, office supplies, safety gear, medical supplies, and inventory for newsrooms and outbound bureaus/field employees, as well as coordinating catering and other logistical needs as requested. What you bring to the team Bachelor's degree, or equivalent experience within a business field. 2+ years of strong business operations, analytical and project experience is preferred. Proficient in Microsoft Office, especially Excel Able to analyse complex problems by identifying and evaluating multiple components and drawing sound conclusions. Project experience focusing on expense reduction is a plus. Comfortable presenting to and collaborating with senior business executives. Highly accurate, detail-oriented, analytical, organized, and an effective communicator. Self-motivated, takes initiative, and performs well under pressure in fast-paced environments (e.g., during breaking news). Fluency in additional languages is a plus, but not required. Flexible work environment: Work some days of the week from the office and from home. May be required to travel for field production work. 51500SK INDLON The Portfolio Group are acting on behalf of our client in recruiting for this position.
Executive Assistant to 3 Senior Leadership Members Location: Hybrid (2 days per week in the office) Reporting to: Operational Director Role Overview My client is seeking a highly organised and proactive Executive Assistant to provide comprehensive support to three Board members. This is a trusted role requiring exceptional attention to detail, high levels of accuracy, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will act as a key point of contact, ensuring the Board members are always supported efficiently and professionally. Key Responsibilities Provide full executive support to three Board members, including complex diary and meeting management Coordinate Board meetings, preparing agendas, papers, and presentations with a high degree of accuracy Take detailed and precise minutes, tracking actions and following up as required. Manage confidential and sensitive information with discretion and professionalism Arrange travel, accommodation, and itineraries, ensuring all details are accurate and well-organised. Act as a liaison between Board members and internal/external stakeholders Prepare correspondence, reports, and briefings, ensuring consistency, accuracy, and attention to detail Maintain organised records and filing systems (digital and physical) Support wider governance processes and ad-hoc projects as required Skills & Experience Required Proven experience as an Executive Assistant, ideally supporting senior leaders or Board-level executives Exceptional attention to detail and a demonstrable commitment to accuracy Prepare Board Meeting minutes and Agendas Strong organisational and time-management skills, with the ability to prioritise effectively Excellent written and verbal communication skills High level of discretion, integrity, and professionalism Confidence working independently as well as collaboratively Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) Comfortable working in a hybrid environment, with 2 days per week in the office What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
May 18, 2026
Full time
Executive Assistant to 3 Senior Leadership Members Location: Hybrid (2 days per week in the office) Reporting to: Operational Director Role Overview My client is seeking a highly organised and proactive Executive Assistant to provide comprehensive support to three Board members. This is a trusted role requiring exceptional attention to detail, high levels of accuracy, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will act as a key point of contact, ensuring the Board members are always supported efficiently and professionally. Key Responsibilities Provide full executive support to three Board members, including complex diary and meeting management Coordinate Board meetings, preparing agendas, papers, and presentations with a high degree of accuracy Take detailed and precise minutes, tracking actions and following up as required. Manage confidential and sensitive information with discretion and professionalism Arrange travel, accommodation, and itineraries, ensuring all details are accurate and well-organised. Act as a liaison between Board members and internal/external stakeholders Prepare correspondence, reports, and briefings, ensuring consistency, accuracy, and attention to detail Maintain organised records and filing systems (digital and physical) Support wider governance processes and ad-hoc projects as required Skills & Experience Required Proven experience as an Executive Assistant, ideally supporting senior leaders or Board-level executives Exceptional attention to detail and a demonstrable commitment to accuracy Prepare Board Meeting minutes and Agendas Strong organisational and time-management skills, with the ability to prioritise effectively Excellent written and verbal communication skills High level of discretion, integrity, and professionalism Confidence working independently as well as collaboratively Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) Comfortable working in a hybrid environment, with 2 days per week in the office What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Senior Private Client Solicitor/Head of Department Farnham, Surrey £65,000-£70,000 + Clear Partnership Prospects A well-established multi-office law firm is seeking an experienced Senior Private Client Solicitor or Legal Executive to lead and grow its Private Client department in Farnham. This is an excellent opportunity for a senior private client lawyer looking for a genuine route to Partnership, autonomy to shape a department and the chance to work closely with medium and high-net-worth clients. The firm has a strong reputation across Surrey and Hampshire, offering a modern office environment, high-quality work and long-term career progression. High performers are recognised quickly, with realistic prospects for promotion to Partner. The Farnham office is centrally located close to mainline train stations, with complimentary client parking available at some locations. The Role You will head up the Private Client team in the Farnham office, currently consisting of a fee earner and assistant/paralegal. You will take full responsibility for a varied and high-quality caseload while helping to develop and grow the department. This role would suit a Senior Private Client Solicitor, Private Client Lawyer, STEP-qualified lawyer, or experienced Chartered Legal Executive who enjoys managing complex matters independently and building strong client relationships. Private Client Work Includes: Wills and estate planning Probate and estate administration Lasting Powers of Attorney (LPAs) Trusts and trust administration Inheritance Tax (IHT) planning Court of Protection matters Medium and high-net-worth private client work Complex estates and succession planning Key Responsibilities Lead the Private Client department in the Farnham office Manage a full caseload from instruction through to completion Advise clients on wills, probate, LPAs, trusts, estate administration and inheritance tax matters Handle complex and high-value estates for medium and high-net-worth individuals Ensure all files are managed accurately and in compliance with SRA and regulatory requirements Supervise and support an assistant/paralegal Build and maintain strong relationships with clients, referrers and local contacts Support business development, networking and marketing activities to grow the department Identify opportunities to expand the Private Client offering over time Your Requirements We are keen to hear from: Senior Private Client Solicitors Private Client Associates Legal Executives/Chartered Legal Executives Private Client Lawyers with leadership experience You will ideally have: 5+ years' PQE in Private Client law (applications from more experienced candidates are welcomed) Strong experience managing your own caseload independently Excellent technical knowledge of wills, probate, trusts, LPAs, estate administration and inheritance tax Experience acting for medium and high-net-worth clients A meticulous approach with excellent attention to detail, particularly in relation to complex probate and IHT matters Previous experience supervising junior staff, assistants or paralegals Strong communication and client care skills An interest in developing and growing a department STEP qualification or working towards STEP would be advantageous but is not essential Salary and Benefits Salary of £65,000 - £70,000 depending on experience Potential flexibility for exceptional candidates Genuine and fast-track route to Partnership Opportunity to lead and shape a department Flexible working available, with typically one day per week from home Modern office environment within an established, reputable firm Central Farnham location close to mainline rail links Complimentary parking available at some office locations Strong long-term career progression and support Why Apply? This is an ideal opportunity for a Senior Private Client Solicitor seeking: Head of Department responsibility A clear route to Partner High-quality private client work Greater autonomy and influence A well-established local firm with ambitious growth plans To apply, please submit your CV or contact Gayle Woolf at G2 Legal in confidence for further information.
May 17, 2026
Full time
Senior Private Client Solicitor/Head of Department Farnham, Surrey £65,000-£70,000 + Clear Partnership Prospects A well-established multi-office law firm is seeking an experienced Senior Private Client Solicitor or Legal Executive to lead and grow its Private Client department in Farnham. This is an excellent opportunity for a senior private client lawyer looking for a genuine route to Partnership, autonomy to shape a department and the chance to work closely with medium and high-net-worth clients. The firm has a strong reputation across Surrey and Hampshire, offering a modern office environment, high-quality work and long-term career progression. High performers are recognised quickly, with realistic prospects for promotion to Partner. The Farnham office is centrally located close to mainline train stations, with complimentary client parking available at some locations. The Role You will head up the Private Client team in the Farnham office, currently consisting of a fee earner and assistant/paralegal. You will take full responsibility for a varied and high-quality caseload while helping to develop and grow the department. This role would suit a Senior Private Client Solicitor, Private Client Lawyer, STEP-qualified lawyer, or experienced Chartered Legal Executive who enjoys managing complex matters independently and building strong client relationships. Private Client Work Includes: Wills and estate planning Probate and estate administration Lasting Powers of Attorney (LPAs) Trusts and trust administration Inheritance Tax (IHT) planning Court of Protection matters Medium and high-net-worth private client work Complex estates and succession planning Key Responsibilities Lead the Private Client department in the Farnham office Manage a full caseload from instruction through to completion Advise clients on wills, probate, LPAs, trusts, estate administration and inheritance tax matters Handle complex and high-value estates for medium and high-net-worth individuals Ensure all files are managed accurately and in compliance with SRA and regulatory requirements Supervise and support an assistant/paralegal Build and maintain strong relationships with clients, referrers and local contacts Support business development, networking and marketing activities to grow the department Identify opportunities to expand the Private Client offering over time Your Requirements We are keen to hear from: Senior Private Client Solicitors Private Client Associates Legal Executives/Chartered Legal Executives Private Client Lawyers with leadership experience You will ideally have: 5+ years' PQE in Private Client law (applications from more experienced candidates are welcomed) Strong experience managing your own caseload independently Excellent technical knowledge of wills, probate, trusts, LPAs, estate administration and inheritance tax Experience acting for medium and high-net-worth clients A meticulous approach with excellent attention to detail, particularly in relation to complex probate and IHT matters Previous experience supervising junior staff, assistants or paralegals Strong communication and client care skills An interest in developing and growing a department STEP qualification or working towards STEP would be advantageous but is not essential Salary and Benefits Salary of £65,000 - £70,000 depending on experience Potential flexibility for exceptional candidates Genuine and fast-track route to Partnership Opportunity to lead and shape a department Flexible working available, with typically one day per week from home Modern office environment within an established, reputable firm Central Farnham location close to mainline rail links Complimentary parking available at some office locations Strong long-term career progression and support Why Apply? This is an ideal opportunity for a Senior Private Client Solicitor seeking: Head of Department responsibility A clear route to Partner High-quality private client work Greater autonomy and influence A well-established local firm with ambitious growth plans To apply, please submit your CV or contact Gayle Woolf at G2 Legal in confidence for further information.
The Talent Set are partnering with an ambitious Health Charity to recruit a Philanthropy Manager on a 12-month fixed-term contract. This is a fantastic opportunity to join a growing fundraising team and play a key role in increasing major donor income during an exciting period of development and momentum. Working closely with senior leadership, trustees and colleagues across the organisation, you ll develop compelling cases for support, create tailored donor journeys and secure five and six-figure gifts that help drive transformational impact. What you ll do: Manage and grow a portfolio of mid to high-value donors and prospects Secure five and six-figure gifts through strategic cultivation and stewardship Build a strong pipeline of new opportunities and future supporters Develop compelling proposals, presentations, applications and impact reports Work closely with senior stakeholders, including trustees and executive leaders Identify opportunities through networks, events and strategic relationships Use data and insight to inform decisions, maximise engagement and increase income Monitor budgets, income and pipeline performance accurately Line manage and develop a Philanthropy & Partnerships Assistant About you Proven success securing major gifts of five figures and above Strong relationship management skills with high-value donors and senior stakeholders Experience developing donor pipelines and managing portfolios effectively Excellent written and verbal communication skills Skilled in creating persuasive funding proposals and presentations Strategic, proactive and highly organised Confident working collaboratively across teams To be considered for this position please apply with your CV as soon as possible, regrettably please note we may not be able to reply to each and every application. We are committed to diverse and inclusive recruitment practices that ensure equal opportunity for everyone, regardless of race, sexual orientation, mental or physical disability, age or gender. We encourage applications from all backgrounds and will happily make reasonable adjustments to always ensure a fair process.
May 17, 2026
Full time
The Talent Set are partnering with an ambitious Health Charity to recruit a Philanthropy Manager on a 12-month fixed-term contract. This is a fantastic opportunity to join a growing fundraising team and play a key role in increasing major donor income during an exciting period of development and momentum. Working closely with senior leadership, trustees and colleagues across the organisation, you ll develop compelling cases for support, create tailored donor journeys and secure five and six-figure gifts that help drive transformational impact. What you ll do: Manage and grow a portfolio of mid to high-value donors and prospects Secure five and six-figure gifts through strategic cultivation and stewardship Build a strong pipeline of new opportunities and future supporters Develop compelling proposals, presentations, applications and impact reports Work closely with senior stakeholders, including trustees and executive leaders Identify opportunities through networks, events and strategic relationships Use data and insight to inform decisions, maximise engagement and increase income Monitor budgets, income and pipeline performance accurately Line manage and develop a Philanthropy & Partnerships Assistant About you Proven success securing major gifts of five figures and above Strong relationship management skills with high-value donors and senior stakeholders Experience developing donor pipelines and managing portfolios effectively Excellent written and verbal communication skills Skilled in creating persuasive funding proposals and presentations Strategic, proactive and highly organised Confident working collaboratively across teams To be considered for this position please apply with your CV as soon as possible, regrettably please note we may not be able to reply to each and every application. We are committed to diverse and inclusive recruitment practices that ensure equal opportunity for everyone, regardless of race, sexual orientation, mental or physical disability, age or gender. We encourage applications from all backgrounds and will happily make reasonable adjustments to always ensure a fair process.
Receptionist Salary 30,000 Based in Mayfair Office Based Role - Hours: 8am -5pm and 9am -6pm A leading luxury property developer based in are looking for a professional and polished Receptionist to join their beautiful office in Mayfair. You will support by providing efficient and professional receptionist/host duties and general administrative support as and when required. Key Responsibilities Greet and host visitors, residents, and team members with warmth and professionalism Answer and direct calls promptly with exceptional telephone etiquette Maintain a spotless and welcoming reception area at all times Manage meeting room bookings, diary coordination, and internal calendars Assist with courier services, deliveries, and maintenance visits Liaise with the PA and management team to coordinate meetings and events Provide administrative support including document filing, data updates, and system management Arrange and serve refreshments for meetings and events Replenish stationery and office supplies, ensuring stock levels are maintained Support the Chairman's Executive Assistant and assist with ad hoc office requests Ensure all Health & Safety procedures are followed, reporting any incidents promptly Experience required: Previous front-of-house or receptionist experience in a luxury, corporate, or property setting Excellent communication and interpersonal skills Impeccable personal presentation Strong organisational and multitasking abilities A calm, professional approach under pressure Proficiency in Microsoft Office and modern administrative systems A proactive, team-focused attitude and willingness to adapt Benefits include: 20 days holiday + Bank holidays Statutory pension If you're a confident, service-focused professional, we'd like to hear from you. Apply now to join the team as their next Receptionist and play a key role in delivering a high standard of service. Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
May 16, 2026
Full time
Receptionist Salary 30,000 Based in Mayfair Office Based Role - Hours: 8am -5pm and 9am -6pm A leading luxury property developer based in are looking for a professional and polished Receptionist to join their beautiful office in Mayfair. You will support by providing efficient and professional receptionist/host duties and general administrative support as and when required. Key Responsibilities Greet and host visitors, residents, and team members with warmth and professionalism Answer and direct calls promptly with exceptional telephone etiquette Maintain a spotless and welcoming reception area at all times Manage meeting room bookings, diary coordination, and internal calendars Assist with courier services, deliveries, and maintenance visits Liaise with the PA and management team to coordinate meetings and events Provide administrative support including document filing, data updates, and system management Arrange and serve refreshments for meetings and events Replenish stationery and office supplies, ensuring stock levels are maintained Support the Chairman's Executive Assistant and assist with ad hoc office requests Ensure all Health & Safety procedures are followed, reporting any incidents promptly Experience required: Previous front-of-house or receptionist experience in a luxury, corporate, or property setting Excellent communication and interpersonal skills Impeccable personal presentation Strong organisational and multitasking abilities A calm, professional approach under pressure Proficiency in Microsoft Office and modern administrative systems A proactive, team-focused attitude and willingness to adapt Benefits include: 20 days holiday + Bank holidays Statutory pension If you're a confident, service-focused professional, we'd like to hear from you. Apply now to join the team as their next Receptionist and play a key role in delivering a high standard of service. Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
Executive Assistant to the Education Team Location: Redfield, Bristol (primarily office-based with flexible working options) Contract: Fixed-term maternity cover until December 2026 Hours: Full-time Salary: 31,954 - 34,860 (dependent on hours and working pattern) Start Date: As soon as possible About the Role Monarch Education are seeking a highly organised and proactive Executive Assistant to support the Education Team within a large Multi Academy Trust in Bristol. This is a pivotal role providing high-level administrative and operational support to senior leaders across the Trust, helping to ensure the smooth delivery of education strategy and services. Based primarily at our Redfield office, the post offers some flexibility to work from home or across other Trust sites where appropriate. Occasional travel to schools and offices within the Trust will be required. Key Responsibilities Provide comprehensive executive support to senior members of the Education Team, including diary management, meeting coordination, and correspondence handling. Organise and service meetings, including preparing agendas, taking minutes, and tracking actions to completion. Act as a key point of contact for internal and external stakeholders, maintaining effective communication across the Trust. Support the planning and delivery of education initiatives, projects, and events. Maintain accurate records, documents, and reports, ensuring compliance with Trust policies and procedures. Coordinate travel arrangements and logistics for the Education Team as required. Assist with the preparation of presentations, reports, and briefing papers. Provide administrative support for governance, inspections, and audits, as needed. About You We are looking for a skilled and professional individual who can manage competing priorities in a fast-paced environment. Essential skills and experience: Experience in a senior administrative or executive assistant role Excellent organisational and time management skills Strong written and verbal communication skills Ability to work independently and handle confidential information with discretion Proficiency in Microsoft Office and digital systems Ability to build positive working relationships with a wide range of stakeholders Desirable: Experience working within education or the public sector Familiarity with Multi Academy Trust environments Working Arrangements This role is predominantly office-based in Redfield, Bristol. However, there is flexibility for occasional home working or working across other Trust sites where appropriate. Flexibility is essential, as occasional travel to other locations within the Trust will be required. Benefits of Working with Monarch Education: GCA Approved Supplier opportunity to enhance your CPD portfolio through our Affinity Academy free Safeguarding training refer a friend scheme - 200 bonus (you can make unlimited referrals) online portal to manage your pay and timesheets To learn more about us and what makes Monarch one of the leading education recruitment providers nationwide - please visit our website - About Us - Monarch url removed Important Information: All pay rates provided are inclusive of rolled up holiday pay. Equal Opportunities - Monarch Affinity Workforce Solutions and Monarch Education are committed to safeguarding and promoting welfare of children and young people and expects all its temporary workers to share these commitments. As this role involves working with children on a daily basis, regulated activity is that any successful applicant's applications will, accordance with statutory guidance, be subject to 2 employment references, an enhanced DBS check and a right to work in the UK check. This vacancy is based in the United Kingdom. Monarch Education operate in the UK and can only process applications from candidates who are currently UK residents and eligible to work in the UK. Whilst we will endeavour to contact you following your response, due to the high volume of applications we regret that this cannot always be possible. If you have not had notification from us within 30 days please take your application as not being successful this time but we will keep your details on file for future opportunities.
May 16, 2026
Full time
Executive Assistant to the Education Team Location: Redfield, Bristol (primarily office-based with flexible working options) Contract: Fixed-term maternity cover until December 2026 Hours: Full-time Salary: 31,954 - 34,860 (dependent on hours and working pattern) Start Date: As soon as possible About the Role Monarch Education are seeking a highly organised and proactive Executive Assistant to support the Education Team within a large Multi Academy Trust in Bristol. This is a pivotal role providing high-level administrative and operational support to senior leaders across the Trust, helping to ensure the smooth delivery of education strategy and services. Based primarily at our Redfield office, the post offers some flexibility to work from home or across other Trust sites where appropriate. Occasional travel to schools and offices within the Trust will be required. Key Responsibilities Provide comprehensive executive support to senior members of the Education Team, including diary management, meeting coordination, and correspondence handling. Organise and service meetings, including preparing agendas, taking minutes, and tracking actions to completion. Act as a key point of contact for internal and external stakeholders, maintaining effective communication across the Trust. Support the planning and delivery of education initiatives, projects, and events. Maintain accurate records, documents, and reports, ensuring compliance with Trust policies and procedures. Coordinate travel arrangements and logistics for the Education Team as required. Assist with the preparation of presentations, reports, and briefing papers. Provide administrative support for governance, inspections, and audits, as needed. About You We are looking for a skilled and professional individual who can manage competing priorities in a fast-paced environment. Essential skills and experience: Experience in a senior administrative or executive assistant role Excellent organisational and time management skills Strong written and verbal communication skills Ability to work independently and handle confidential information with discretion Proficiency in Microsoft Office and digital systems Ability to build positive working relationships with a wide range of stakeholders Desirable: Experience working within education or the public sector Familiarity with Multi Academy Trust environments Working Arrangements This role is predominantly office-based in Redfield, Bristol. However, there is flexibility for occasional home working or working across other Trust sites where appropriate. Flexibility is essential, as occasional travel to other locations within the Trust will be required. Benefits of Working with Monarch Education: GCA Approved Supplier opportunity to enhance your CPD portfolio through our Affinity Academy free Safeguarding training refer a friend scheme - 200 bonus (you can make unlimited referrals) online portal to manage your pay and timesheets To learn more about us and what makes Monarch one of the leading education recruitment providers nationwide - please visit our website - About Us - Monarch url removed Important Information: All pay rates provided are inclusive of rolled up holiday pay. Equal Opportunities - Monarch Affinity Workforce Solutions and Monarch Education are committed to safeguarding and promoting welfare of children and young people and expects all its temporary workers to share these commitments. As this role involves working with children on a daily basis, regulated activity is that any successful applicant's applications will, accordance with statutory guidance, be subject to 2 employment references, an enhanced DBS check and a right to work in the UK check. This vacancy is based in the United Kingdom. Monarch Education operate in the UK and can only process applications from candidates who are currently UK residents and eligible to work in the UK. Whilst we will endeavour to contact you following your response, due to the high volume of applications we regret that this cannot always be possible. If you have not had notification from us within 30 days please take your application as not being successful this time but we will keep your details on file for future opportunities.
