201 jobs found

Job Title: Executive Assistant to Head of Sales Salary: Up to 35,000 Location: Nottingham Role Overview The Executive Assistant to the Head of Sales provides high-level administrative, organisational, and operational support to enable the effective running of the Sales function. The role requires strong commercial awareness, exceptional organisation, discretion, and the ability to manage multiple priorities in a fast-paced environment. Acting as a trusted partner, the Executive Assistant ensures the Head of Sales can focus on strategic objectives and business growth. Key Responsibilities Executive Support Provide proactive, confidential, and efficient executive support to the Head of Sales Manage complex diaries, scheduling meetings, internal reviews, and external appointments Act as a key point of contact for internal and external stakeholders on behalf of the Head of Sales Prepare agendas, presentations, reports, and briefing documents Take accurate meeting minutes and track actions to completion Sales Operations & Coordination Support sales planning activities, including forecasting meetings, pipeline reviews, and performance updates Collate and analyse sales data, KPIs, and reports for leadership review Coordinate sales leadership meetings, off-sites, and quarterly business reviews Assist with CRM updates, reporting accuracy, and data integrity Stakeholder Management Liaise with senior leaders, customers, and external partners professionally and confidently Coordinate communication between sales, marketing, finance, operations, and other departments Support onboarding of new senior sales team members Project & Process Support Assist with sales-related projects, initiatives, and process improvements Track deadlines, milestones, and deliverables across key sales initiatives Identify opportunities to improve administrative and reporting processes Administrative & Operational Duties Manage travel arrangements, expenses, and invoices Maintain organised digital and physical filing systems Support budget tracking and cost control activities Handle sensitive and confidential information with discretion Skills & Experience Essential Proven experience as an Executive Assistant, Personal Assistant, or Senior Administrator supporting senior leadership Strong organisational and time-management skills with exceptional attention to detail Excellent written and verbal communication skills Ability to work independently, prioritise effectively, and manage competing demands High level of professionalism, discretion, and integrity Strong Microsoft Office skills (Outlook, Word, Excel, PowerPoint) Desirable Experience supporting a Sales Director or commercial leadership team Understanding of sales processes, CRM systems, and sales reporting Experience working in a fast-paced, commercial environment INDAB

As an Assistant Store Manager at Vision Express, you'll support the Store Manager in overseeing the daily operations of the store. This includes managing the team, ensuring excellent customer service, achieving sales targets, and maintaining the high standards of visual merchandising and store presentation.You'll be a strong, visible presence on the shop floor, leading from the front and adapting to the needs the store. A key part of your role will be to drive conversion of our eyecare plan and grow wearables sales, coaching and motivating the team to maximise every customer interaction and deliver commercial results.You'll assist with administrative tasks such as stock ordering and management, cash handling and reporting. You'll play a key role in creating a positive and productive work environment, ensuring the store meets its business objectives while maintaining a strong focus on customer experience.This is a great opportunity for someone, preferably with optics experience who is ready to step up into a store leadership role and develop their career within an ambitious environment.All our colleagues play a key part in our mission of helping our customers to 'Step Out in Confidence' by providing tailored and effective eye care and eyewear solutions, helping customers maximise their visual potential and enhance their lifestyle. Benefits •Free eyewear annually with immediate eligibility•Monthly bonus potential up to £350 plus uncapped commission•Family and friends discount of up to 75% with free eye tests•33 days annual leave with the opportunity to buy or sell holiday•Employee Assistance Program offering confidential support for your wellbeing•Opportunities to get involved in the OneSight EssilorLuxottica Foundation Skills and experience we value •Optics or retail experience preferred, with a desire to step into leadership•Highly adaptable, with the ability to thrive in a fast-paced environment•Strong presence on the shop floor, leading by example•Proven ability to drive sales and improve conversion, particularly within eyecare plans and wearables•Being customer-obsessed and delivering exceptional service•Influencing and motivating others with a positive attitude•Active listening and showing empathy towards customer and colleague needs•Staying calm, supportive, and solution-focused in challenging moments•Working collaboratively to achieve store targets•Bringing positive energy and representing the brand with confidence Why Vision Express? At Vision Express, you'll be part of something bigger. With over 550 stores across the UK and Ireland, you'll have opportunities to share knowledge, develop new skills, and progress into store management and beyond.We believe our differences make us stronger. Diversity, inclusion, and mutual trust are core to our culture, helping us reach our goals and deliver exceptional results together.

Finance Assistant Rampton, near Retford, Nottinghamshire, Full time, Permanent Salary up to £32,000 per annum. DOE Our Client is seeking a full time, permanent Finance Assistant to working within Project and Costings assisting across departments including estimation, project delivery, production and operations. The Candidate will be responsible for ensuring accurate records, data entry and reporting across a range of financial areas. THE ROLE The duties of a Financial Assistant will include: Keeping Invoices and Bills up to date using reports (via Zoho CRM system) Inputting data on production and labour costs Associating unassigned costs to projects, installations and more Forecasting upcoming payments (Euro currency requirements) Monthly summaries / statements Reviewing invoice schedules Assisting with budget preparation Working closely with external Accounts teams with internal business queries Supporting financial reporting and forecasting requirements Supporting month end and year end procedures (WIP, Closing Accounts, Stock Balance) Working closely with Project close out procedures reviewing and closing finance tasks / data actions Reviewing payments for anomalies Assisting QS with costings reports Monitoring financial controls on a monthly basis THE CANDIDATE A suitable Financial Assistant will possess the following key skills: High attention to detail Excellent accuracy, numeracy and analytical skills Experience of handling sensitive and confidential information Ability to juggle multiple tasks Strong time management skills Comfortable working independently as well as within a wider team Previous financial administrative experience Ideally, the Financial Assistant will have experience working within manufacturing or engineering, and with cost allocation and project based finance administration. THE BENEFITS 25 days annual leave + Bank Holidays Electric Vehicle incentive Birthday day off Flexible / hybrid working Company Christmas shut down Thank you for your interest in this vacancy and good luck with your application. If you have not heard from a member of the Future Prospects team within 7 days from your application, please assume that your application has not been successful on this occasion. Unfortunately, due to the high volume of applications we receive, we are unable to provide individual feedback. The services of Future Prospects are those of an Employment Agency.

Executive Coordinator We are seeking a highly organised and proactive Executive Coordinator to support the leadership and operational delivery of a nationally recognised outdoor learning charity with a significant land and property portfolio. Position: Executive Coordinator Land & Property Location: Quenington, Gloucestershire with hybrid working opportunities Salary: £32,000 to £35,000 per annum depending on experience Hours: Full time, 35 hours per week Contract: Permanent Closing Date: Wednesday 3rd June 2026 About the Role This is a varied and fast paced role providing high level coordination and executive support across land, property and estate operations. You will work closely with senior leaders, helping to manage priorities, support projects and ensure the smooth running of day to day activities across a diverse rural estate portfolio. The role combines executive support, project coordination and operational administration, making it ideal for someone who enjoys variety and building strong working relationships across teams and external partners. Key responsibilities include: Providing executive and administrative support to senior leadership within the Land & Property team Support the smooth and effective running of the Property function by reviewing processes and streamlining to support efficiencies Coordinating meetings, diaries, travel arrangements and communications Supporting the delivery of land, property and estate projects Preparing reports, presentations, agendas and documentation Managing records, systems and property related administration Acting as a key point of contact for stakeholders, tenants and external partners Supporting governance, compliance and operational processes Assisting with financial administration, invoices and budget tracking Helping ensure projects, actions and operational priorities are delivered effectively About You You will be a confident and organised professional with excellent communication skills and the ability to manage multiple priorities. You will be comfortable working both independently and collaboratively, with a proactive and solutions focused approach. Essential skills and experience include: Experience in an Executive Assistant, PA, Coordinator or senior administrative role Strong organisational and project coordination skills Excellent written and verbal communication High attention to detail and ability to manage confidential information Strong IT skills including Microsoft Office Ability to work effectively with a wide range of stakeholders Professional, adaptable and proactive approach Experience within property, estates, rural organisations or the charity sector would be advantageous but is not essential. About the Organisation The organisation is one of the UK's leading outdoor learning charities, helping children and young people connect with nature, develop skills and improve life opportunities through learning from the land. Rooted in the conservation and stewardship of the countryside, the charity manages significant estates while supporting environmental sustainability, partnerships and community impact across the UK. Other roles you may have experience of could include: Executive Assistant, Personal Assistant, Estates Coordinator, Property Coordinator, Operations Coordinator, Project Coordinator, Team Coordinator, Office Manager, Senior Administrator, Estates Administrator, Executive Support Officer Please note this role is advertised by the recruitment agency acting for the client - Not For Profit People.

Your new company We are currently supporting a well-established and highly regarded organisation in their search for a Client Services Assistant to join their Telford office. This position plays a key role in delivering a professional front-of-house service, acting as the first point of contact for clients while also providing vital administrative support across the business. Your new role Front of House & Client Interaction. Provide a friendly, professional reception service, ensuring all visitors are welcomed and assisted appropriately. Act as a key liaison between clients, visitors, and internal teams. Prepare and organise meeting rooms, including arranging refreshments where required. Administrative Support. Carry out a variety of administrative tasks such as scanning, photocopying, and document preparation. Support with the handling and organisation of important documentation. Monitor and maintain office supplies, ensuring stock levels are kept up to standard. Operational Support. Work closely with internal departments to provide general administrative assistance, often using own initiative. Process client payments in line with internal procedures. Manage requests for archived files and documentation, coordinating retrieval internally and externally. Assist with additional tasks such as arranging travel bookings and supporting day-to-day office operations. What you'll need to succeed Previous experience within a customer-facing, reception, or administrative role. Strong interpersonal and communication skills, with the ability to engage confidently with a range of stakeholders. Highly organised with the ability to manage multiple responsibilities effectively. Proactive and able to work independently with minimal supervision. High level of accuracy and attention to detail. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)

Operations Assistant Hours: Monday to Friday open to 4 or 5 days per week for the right candidate Benefits: Team treats; Employee and Length of service rewards; Medical Cashback Scheme; Pension; Fully Funded "Job Specific" Qualifications About the Role We re looking for an Operations Assistant to support the smooth running of the business. This is a fast-paced, hands-on role where you ll help coordinate operations, improve processes, and keep everything organised and moving. You ll work closely with the Managing Director, Senior Leadership Team, and Consultants to provide high-quality administrative and operational support. Key Responsibilities: Coordinate day-to-day internal activity, tasks, and priorities. Support the Managing Director and Senior Leadership Team with operational duties. Manage internal systems to track projects, deadlines, and client activity. Maintain consistency across templates, documents, proposals, and pricing materials. Support the sales process with accurate proposals and documentation. Coordinate diaries, meetings, and schedules. Produce reports on activity, performance, and time tracking. Support client engagement and follow-ups. Help identify and implement process improvements. Support internal comms including social media / blog coordination. Provide general admin support including meeting notes. Assist with office coordination (supplies, facilities, etc.). Handle incoming calls and messages professionally. About You: Highly organised with strong attention to detail. Able to manage multiple priorities in a fast-paced environment. Strong communication skills (written and verbal). Confident working with senior stakeholders. Proactive and self-motivated. Comfortable using Microsoft 365 and business systems. Previous admin / operations experience. Interest in HR and/or recruitment. What We re Looking For: Positive, professional and reliable. Adaptable and solutions focused. Strong team player with a collaborative mindset. Alignment with our internal Values Authentic, Committed, Fearless, Refreshing, Wild. Career Development Potential progression into: Executive Assistant HR Consultant pathway Recruitment Consultant pathway Operations Manager

An opportunity has arisen for a Family Law Secretary / Legal Secretary to join a well-established law firm specialising in divorce, child arrangements, and financial disputes providing expert, compassionate legal support with a strong focus on sensitive family matters and client care. As a Family Law Secretary / Legal Secretary , you will provide secretarial, reception, and administrative support within a busy family law environment, ensuring accurate document preparation and efficient day-to-day office operations. This full-time permanent role offers a salary of up to £25,000 and benefits. Candidates with experience from any law department will be considered. You will be responsible for Typing audio and copy correspondence, including letters, forms, and legal documents Handling reception duties and acting as a first point of contact Preparing legal documentation using appropriate legal terminology and formats Managing incoming and outgoing correspondence and maintaining filing systems Using a case management system to update and retrieve client information Arranging meetings and conference calls with internal and external contacts Maintaining accurate records relating to financial movements when required Supporting colleagues across the team and assisting with general administrative duties What we are looking for Previously worked as a Family Legal Secretary, Family Law Secretary, Legal Secretary, Legal Administrator, Legal Assistant, Legal clerk or in a similar role. Experience working in a family law department is highly preferred. Strong working knowledge of legal documentation and office procedures Fast and accurate typing ability (60 wpm) Strong attention to detail and organisational skills GCSE level (or equivalent) in English and Mathematics Ability to work well both independently and as part of a team What s on offer Competitive salary Workplace pension scheme Employee benefits and discount schemes Health and wellbeing support initiatives Cycle to work scheme Staff events and engagement activities This is a great opportunity for a Legal Secretary to join a supportive legal environment where your experience will be valued and further developed. Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message. For more information see our Privacy Policy on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or GDPR please contact us. Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.

About Us Join a dedicated and professional team where your organisational and administrative skills will make a real impact. We are seeking a highly conscientious and efficient Mailroom Assistant to support the smooth running of our mailroom and office operations while ensuring excellent service across all departments. The Role As a Mailroom Administrator, you will play a key role in ensuring the efficient handling of incoming and outgoing mail, packages, and client goods. Your attention to detail, communication skills, and ability to manage multiple administrative tasks will contribute to the overall efficiency of the company. Key Responsibilities Sort, file and distribute incoming mail, documents and packages to the appropriate departments or individuals daily without omissions and maintain organised records. Accurately check and log all delivered goods, noting and reporting any missing or damaged goods to supplier. Package clearly Client goods to be sent in a well-presented manner. Liaise with other team members any important information in relation to their order, i.e. if an item needs to be replaced to complete an order, ensure the buyer is aware they need to do so. Liaise with outside companies regarding the packing of hazardous goods. Update team regularly on any outstanding incomplete orders. Manage and respond to emails, forwarding them as necessary. Check the packaging and sending of all items before dispatching all item including overseas. Arrange online returns and follow up with suppliers via online platforms and telephone. Perform general administrative tasks, including ad-hoc research and projects. Communicate with the office on client jobs, ensuring deadlines are met. Oversee and maintain the mail room mail room workspace, ensuring it is kept clean, tidy and free from clutter Ensure supplies of packing goods, including gift bags, boxes, poly boxes, bubble wrap and packaging tape are well stocked. Any tasks or responsibilities as requested by management within the scope of the position. What We're Looking For We are seeking a professional with: Previous office administration experience (Desirable). Experience processing invoices and dealing with stock control (Essential). Strong IT skills, including high competency with MS Office and internet usage (Essential). Strong numerical skills (Essential). Excellent organisational skills and attention to detail. The ability to manage multiple priorities effectively. Personal Attributes Highly conscientious. Logical and systematic. Extremely confidential and discreet. Highly professional and presentable. What We Offer ️ A collaborative and professional work environment. ️ Opportunities for training and career growth. ️ Competitive salary and benefits package. Apply Today! If you are an organised and professional administrator looking for a role where you can make a difference, we'd love to hear from you. Join us and become part of an exceptional team!

Location: Central London Job Type: Monday - Friday office based Hours: 8:45am- 5:30pm Daily rate: £115.38 per day + holiday accrual Looking for a role where you can genuinely make a difference to people's lives?This is more than customer service. You'll support people through important, often emotional decisions, providing clarity, reassurance, and expert guidance when they need it most. Joining a fast-growing, purpose-driven tech business, you'll own the full customer journey from first conversation to completion. You'll combine empathy with commercial awareness to help customers make confident decisions. What You'll Do Support customers via phone, email, and chat Lead consultative, human conversations (no scripts) Guide decisions with empathy and commercial awareness Own the end-to-end customer journey Deliver against targets for conversion and satisfaction Help improve the customer experience as you go What We're Looking For A natural communicator who builds trust quickly Experience in sales, service, or advisory roles Target-driven with a customer-first mindset Calm, resilient, and organised under pressure Proactive, positive, and solutions-focused Why Join? High-growth, mission-led company Real progression and development opportunities Supportive, collaborative team culture Make a genuine impact every single day Want to go beyond traditional customer service and make a real impact? Apply now Love Success is a top recruitment agency based in London, dedicated to connecting exceptional administrative and office support staff with the leading businesses across London and the UK. Whether you're a candidate seeking Personal Assistant roles in London or an employer looking to hire administrative and office support staff, our agency provides high-quality recruitment services tailored to your needs. At Love Success, we champion diversity, equity, and inclusion, embedding these values into every aspect of our operations. Our unwavering commitment to these principles is evident in our recruitment practices and our comprehensive training and development programs. We partner with organisations that share our dedication to fostering diverse and inclusive workplaces, where individuals can be their true selves in the workplace. Together, we strive to promote equality and create opportunities for all. Love Success is proud to serve as an Employment Agency for this vacancy.

Personal Assistant, 2-3 months+, starting ASAP, Cardif City Centre, £15.40 per hour Your new company A large, established Not for Profit organisation based in central Cardiff. Your new role A high-level Personal Assistant role providing confidential, proactive, and professional support within a fast-paced executive environment. The position requires strong organisational capability, discretion, and the ability to operate autonomously while anticipating priorities and managing competing demands. The role acts as a key coordination and communication hub across internal teams and external stakeholders, ensuring smooth delivery of executive objectives and effective day-to-day operations. Key Responsibilities Executive Support & Gatekeeping: Manage complex diaries, communications, and inboxes; act as a primary point of contact, ensuring effective prioritisation of senior stakeholder time and commitments. To support and coordinate the scheduling, attending and minuting of meetings required for the new portfolio in advance of their arrival. Briefings & Documentation: Prepare high-quality reports, presentations, correspondence, and briefing materials; conduct research and summarise key information to support decision-making. Meeting & Event Coordination: Organise and support meetings, workshops, and events end-to-end, including agendas, minutes, logistics, and follow-up on actions. Stakeholder Liaison: Build and maintain strong relationships with internal teams and external partners; facilitate smooth communication and collaboration across a complex portfolio. Operational & Administrative Management: Maintain efficient filing systems, monitor deadlines, track actions, and ensure timely responses to queries and official requests. Travel & Logistics Management: Arrange travel, accommodation, and expenses, ensuring compliance with internal processes and cost efficiency. Team Collaboration & Office Support: Work closely with wider executive support teams to ensure continuity, provide cover when needed, and contribute to overall office effectiveness and governance compliance. Meeting & Event Coordination: Organise and support meetings, workshops, and events end-to-end, including agendas, minutes, logistics, and follow-up on actions. Stakeholder Liaison: Build and maintain strong relationships with internal teams and external partners; facilitate smooth communication and collaboration across a complex portfolio. Operational & Administrative Management: Maintain efficient filing systems, monitor deadlines, track actions, and ensure timely responses to queries and official requests. Travel & Logistics Management: Arrange travel, accommodation, and expenses, ensuring compliance with internal processes and cost efficiency. Team Collaboration & Office Support: Work closely with wider executive support teams to ensure continuity, provide cover when needed, and contribute to overall office effectiveness and governance compliance. What you'll need to succeed You'll have experience of working in a Personal Assistant or Executive Assistant role previously. You'll be a strong team player, coupled with a can-do attitude. What you'll get in return This is a temporary role to start immediately. The anticipated duration is 2-3 months with a possible extension. Hours of work are Monday to Friday, 35 hours per week. 8.30am-4.30pm or 9.00am-5.00pm. The hourly rate for the role is £15.40 per hour. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #

Technical Assistant Technical Assistant / Administrator. A Bristol based contact centre business require a Technical Assistant to join the team. The Technical Assistant / Administrator will provide first line technical assistance and troubleshooting advice to calling agents when requested, carry out a daily reconciliation check for missing calls and add these to the company database to maintain accuracy, and help the technical team with other administrative tasks as required. The Technical Assistant / Administrator responsibilities: Monitor the Tech Support message board to provide advice and support to any callers experiencing technical issues preventing them from working. Escalating any cases that cannot be resolved to senior support staff so they can assist and rectify. Carry out daily data reconciliation task by reviewing calls that agents have failed to complete correctly, updating these records correctly using the calling system and updating the logging sheet to confirm all outstanding records have been actioned. Provide feedback on callers having persistent issues with missing outcomes to the Technical Manager and Operations team so these can be addressed directly with the individual concerned. To make recommendations and efficiency improvements to the process. Carry out any other admin tasks as requested by the technical team. Accuracy and attention to detail Ability to manage their own time effectively to ensure all fulfillment is completed Good communication skills with the ability to deal with people at all levels of the business Well versed in the use of MS office and Windows Excellent administrative and organisational abilities Previous office administration experience desirable but not essential as full training for all tasks will be provided. The Technical Assistant / Administrator will need: Experience in a similar role Accuracy and attention to detail Ability to manage their own time effectively to ensure all fulfillment is completed Good communication skills with the ability to deal with people at all levels of the business Well versed in the use of MS office and Windows Excellent administrative and organisational abilities Previous office administration experience The Technical Assistant / Administrator position salary is 25-26k depending on experience. This is a fixed term contract of 12 months to cover maternity. The position is in office in Bristol, 37.5 hours a week, Monday to Friday 10:00-18:00 Proactive People is an employment agency and employment business

People Assistant 6-9 Month FTC £35,000 per annum (pro rata) Job Title: People Assistant - Recruitment Operations Location: Bolton (hybrid working) Type: 6-9 Month FTC - Full-time, Mon-Fri Function: People / Talent Acquisition Operations Reporting to: HRIS Manager About the RoleWe're looking for a People Assistant - Recruitment Operations to take ownership of the operational backbone of recruitment across the organisation.This is not a purely administrative role. You'll sit at the centre of recruitment operations - working closely with Talent Acquisition, Finance, HR systems and the wider People team to ensure recruitment activity runs efficiently, compliantly, and consistently.You'll manage recruitment spend tracking, agency governance, reporting, systems audits, and continuous improvement activity, helping the recruitment function operate at pace and with quality. Key ResponsibilitiesRecruitment Budget & Cost Control Track recruitment-related costs including agency spend, referrals, and events Raise and manage purchase orders in line with finance processes Reconcile monthly recruitment spend and produce clear summaries Highlight risks, variances, and trends for budget owners Act as the operational point of contact with Finance for recruitment spend Recruitment Events & Attraction Support Coordinate recruitment events, careers fairs, and attraction activity Liaise with suppliers, organisers, and internal stakeholders Manage logistics, attendance, materials, and merchandise Track event outcomes and support evaluation of attraction ROI Agency & PSL Governance Maintain the Preferred Supplier List (PSL) Ensure agreed terms and conditions are applied consistently Act as first point of contact for agency queries Monitor agency usage and spend, escalating issues where needed Support agency performance reviews KPIs, Reporting & Insights Assist in producing and maintaining recruitment KPIs Track performance across hiring, candidate experience, and ED&I data Support insight generation to drive recruitment improvement Produce quarterly recruiter bonus statistics for approval Compliance, Audit & Quality Assurance Own recruitment compliance and audit processes Conduct regular ATS audits to ensure data quality and adherence to process Support recruiters with improvements in system usage Manage quality checks linked to recruiter incentives Continuous Improvement Drive operational improvements across recruitment processes Own and improve question banks, assessment tools, and templates Standardise recruitment documentation to improve consistency Share system knowledge and best practice with users Recruitment Systems (Operational Ownership) Act as a key operational user of the ATS (SmartRecruiter) Support reporting improvements, automation, and new functionality Manage operational relationships with onboarding and screening providers Collaborate with system SMEs (this is not a sole ATS owner role) Please note: This role does not lead recruitment strategy, workforce planning, or own end-to-end recruitment delivery.About YouEssential Experience Experience in recruitment operations, TA coordination, or HR operations Strong understanding of recruitment processes, budgets, agencies, and systems Comfortable working with recruitment data, audits, and compliance Highly organised with strong attention to detail Confident working across multiple stakeholders Skills & Competencies Strong organisational and time-management skills Ability to explain processes clearly and simply Excellent written and verbal communication skills Confident working with data, reports, and metrics Proactive, solutions-focused, and improvement-driven Collaborative, professional, and reliable Systems & Tools Proficient in Microsoft Office (Excel essential) Experience with ATS / HR systems (SmartRecruiter highly desirable) Comfortable using reporting and dashboard tools Additional Information Visa sponsorship: Not available Security clearance: BPSS (baseline) Health surveillance / PPE: Not required #

Technical Assistant Technical Assistant / Administrator. A Bristol based contact centre business require a Technical Assistant to join the team. The Technical Assistant / Administrator will provide first line technical assistance and troubleshooting advice to calling agents when requested, carry out a daily reconciliation check for missing calls and add these to the company database to maintain accuracy, and help the technical team with other administrative tasks as required. The Technical Assistant / Administrator responsibilities: Monitor the Tech Support message board to provide advice and support to any callers experiencing technical issues preventing them from working. Escalating any cases that cannot be resolved to senior support staff so they can assist and rectify. Carry out daily data reconciliation task by reviewing calls that agents have failed to complete correctly, updating these records correctly using the calling system and updating the logging sheet to confirm all outstanding records have been actioned. Provide feedback on callers having persistent issues with missing outcomes to the Technical Manager and Operations team so these can be addressed directly with the individual concerned. To make recommendations and efficiency improvements to the process. Carry out any other admin tasks as requested by the technical team. Accuracy and attention to detail Ability to manage their own time effectively to ensure all fulfillment is completed Good communication skills with the ability to deal with people at all levels of the business Well versed in the use of MS office and Windows Excellent administrative and organisational abilities Previous office administration experience desirable but not essential as full training for all tasks will be provided. The Technical Assistant / Administrator will need: Experience in a similar role Accuracy and attention to detail Ability to manage their own time effectively to ensure all fulfillment is completed Good communication skills with the ability to deal with people at all levels of the business Well versed in the use of MS office and Windows Excellent administrative and organisational abilities Previous office administration experience The Technical Assistant / Administrator position salary is £25-26k depending on experience. This is a fixed term contract of 12 months to cover maternity. The position is in office in Bristol, 37.5 hours a week, Monday to Friday 10:00-18:00Proactive People is an employment agency and employment business

What are we looking for? The Production Assistant provides logistical, administrative, and on set support for all Screen and Audio productions, including showreels, short films, classroom sharings, and screenings. The role is responsible for location scouting, call sheets, props/costume coordination, transport logistics, permits, and supporting smooth daily operations across the academic year. The post holder ensures an organised, well resourced department and contributes directly to a safe, professional filming environment for students and staff. Production Logistics & Coordination Scout, negotiate, and secure filming locations for showreels and short films. Draft call sheets, schedules, and production information for circulation. Coordinate transport, van bookings, and student driver arrangements. Prepare and manage props, costume requirements, and location resources. Create and manage post-production schedule, liaising with industry creatives and Screen and Audio team. Administrative & Office Support Maintain production documentation, including contracts, risk assessment drafts, and schedules. Support budget tracking by organising receipts, invoices, purchase logs, and filling in credit card expenditure forms. Prepare departmental printed materials such as headshots, displays, and timetables. On Set & Location Support Support access, setup, and logistics on filming days. Handle sign in/out of equipment, props, and on set resources. Act as a point of contact for location owners and external practitioners. Cross Department & Screening Support Liaise with Marketing for screenings and communications. Arrange invitations, programmes, and venue bookings for showreel and film screenings. Support classroom kit and film kit management under guidance from the Technical Manager. The above list is not exhaustive and the post holder will be required to take on additional responsibilities as may reasonably be expected within the scope and grading of the post. Experience & Skills Essential Experience coordinating productions, events, or comparable logistical work. Strong organisational and communication skills. Ability to manage multiple deadlines and relationships simultaneously. Ability to work collaboratively and independently. Basic understanding of filming environments and production processes. Basic understanding of film and AV equipment. Ability to travel to various filming locations across Greater London. Desirable Experience in Higher Education, conservatoire training, or creative industries. Experience with event management or location coordination. Full, clean UK driving licence. Personal Qualities Motivation to work with young people and support their development. Emotional resilience and ability to maintain professional boundaries and work collaboratively in a team. Commitment to equality, diversity, inclusion and belonging. Positive attitude toward discipline, structure, and professional expectations. Commitment to continuous professional development.

Junior Practice Assistant, Belfast, up to £25750, Real Estate/Property experience required Your new company You'll be joining a leading professional services organisation with a strong UK and international presence. The business is continuing to invest in its Belfast operations, expanding a centralised support function that plays a critical role in supporting fee earners across multiple practice areas. The organisation is known for its collaborative culture, structured training, and clear development pathways. Your new role As a Junior Practice Assistant, you'll join a growing Secretarial Services team that provides day-to-day administrative support to junior and mid-level associates and business professionals across a range of practice groups, including Corporate and Real Estate. This is a fast-paced, varied role where you'll support a wide range of administrative activities such as document production, printing and scanning, booking travel, supporting events, managing inboxes and diaries when required, and assisting with property documentation. A workflow coordinator will assess and prioritise work, ensuring you gain exposure to different teams and tasks. The role is ideal for someone at an early stage of their career who is keen to learn, develop, and gain experience in a professional services environment. Full training will be provided. What you'll need to succeed You'll be highly organised, practical, and keen to get stuck in, with the ability to manage a varied administrative workload in a busy team environment. Strong attention to detail and pride in the quality of your work are essential, as is a professional approach to confidentiality and GDPR. Highly organised, practical, and keen to get stuck into a varied administrative role Comfortable working in a busy, fast-paced team environment Strong attention to detail with pride in producing high-quality work Ability to manage multiple tasks and competing priorities effectively Professional and responsible approach to confidentiality and GDPR Good working knowledge of Microsoft Office (Word, Outlook, Excel, Teams) Willingness to learn new systems, processes, and ways of working Some exposure to a corporate or professional services environment Real Estate experience is essential, including familiarity with property documents and terminology 5 GCSE's including English and Maths What you'll get in return Salary up to £25,750 for a 35-hour working week. The team operates a flexible service between 8am and 8pm, with individuals selecting their preferred working hours via an online calendar to ensure service coverage. The role offers hybrid working (office and home split) and forms part of a wider team of around 11 people across Belfast and London.You'll benefit from structured training, clear promotion opportunities, and a defined development pathway within a supportive and growing team. The role is available ASAP and offers an excellent opportunity to build a long-term career within a professional services environment. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #

Executive Coordinator We are seeking a highly organised and proactive Executive Coordinator to support the leadership and operational delivery of a nationally recognised outdoor learning charity with a significant land and property portfolio. Position: Executive Coordinator Land & Property Location: Quenington, Gloucestershire with hybrid working opportunities Salary: £32,000 to £35,000 per annum depending on experience Hours: Full time, 35 hours per week Contract: Permanent Closing Date: Wednesday 3rd June 2026 About the Role This is a varied and fast paced role providing high level coordination and executive support across land, property and estate operations. You will work closely with senior leaders, helping to manage priorities, support projects and ensure the smooth running of day to day activities across a diverse rural estate portfolio. The role combines executive support, project coordination and operational administration, making it ideal for someone who enjoys variety and building strong working relationships across teams and external partners. Key responsibilities include: Providing executive and administrative support to senior leadership within the Land & Property team Support the smooth and effective running of the Property function by reviewing processes and streamlining to support efficiencies Coordinating meetings, diaries, travel arrangements and communications Supporting the delivery of land, property and estate projects Preparing reports, presentations, agendas and documentation Managing records, systems and property related administration Acting as a key point of contact for stakeholders, tenants and external partners Supporting governance, compliance and operational processes Assisting with financial administration, invoices and budget tracking Helping ensure projects, actions and operational priorities are delivered effectively About You You will be a confident and organised professional with excellent communication skills and the ability to manage multiple priorities. You will be comfortable working both independently and collaboratively, with a proactive and solutions focused approach. Essential skills and experience include: Experience in an Executive Assistant, PA, Coordinator or senior administrative role Strong organisational and project coordination skills Excellent written and verbal communication High attention to detail and ability to manage confidential information Strong IT skills including Microsoft Office Ability to work effectively with a wide range of stakeholders Professional, adaptable and proactive approach Experience within property, estates, rural organisations or the charity sector would be advantageous but is not essential. About the Organisation The organisation is one of the UK s leading outdoor learning charities, helping children and young people connect with nature, develop skills and improve life opportunities through learning from the land. Rooted in the conservation and stewardship of the countryside, the charity manages significant estates while supporting environmental sustainability, partnerships and community impact across the UK. Other roles you may have experience of could include: Executive Assistant, Personal Assistant, Estates Coordinator, Property Coordinator, Operations Coordinator, Project Coordinator, Team Coordinator, Office Manager, Senior Administrator, Estates Administrator, Executive Support Officer Please note this role is advertised by the recruitment agency acting for the client Not For Profit People.

Administrative / Finance Assistant Location: Dundee Part-time (25 hours) We are seeking a dynamic and organised Administrative Assistant to support operations at a Dundee-based site within a collaborative research environment. This role is ideal for an energetic, detail-oriented individual who enjoys working in a fast-paced setting and liaising with cross-functional teams. Reporting to the Site Head, you will provide essential administrative and operational support, helping to keep day-to-day activities running smoothly. Key Responsibilities Provide general administrative support across the business Arrange board meetings and key internal meetings, coordinating with multiple stakeholders Organise travel for senior team members Support invoicing processes in collaboration with the finance function Manage incoming and outgoing shipments with third-party couriers Collect external orders from on-site stores and manage delivery notifications Maintain and organise office and laboratory stock and inventory Coordinate room bookings and ad hoc on-site requirements Support equipment servicing, maintenance, and asset tracking Coordinate waste and recycling management with external suppliers About You 2+ years' experience in an administrative or support role, ideally in a small to medium-sized organisation HNC, SVQ Level 7, or equivalent qualification Self-motivated and comfortable working autonomously Highly organised with strong prioritisation skills Confident communicator, able to engage with stakeholders at all levels Excellent written and spoken English Strong attention to detail and a proactive, can-do attitude Competent with Google Workspace and Microsoft Office (Word, Excel) This is a great opportunity for someone looking to play a key role in a growing organisation, with the flexibility to develop alongside the team.

An exciting opportunity has arisen for an experienced and customer-focused Assistant Store Manager to join a well-established and growing storage and service-led organisation . This role is ideal for someone who enjoys working in a fast-paced operational environment, takes pride in delivering excellent customer service, and is confident supporting the day-to-day management of a busy store. Role: Assistant Store Manager Location: Southampton Pay: £27,000 - £28,980 per annum + performance bonus paid every 6 months Working Pattern: Full-Time Permanent Working closely with the Store Manager, you will play a key role in driving sales performance , maintaining operational standards , and ensuring customers receive a consistently high-quality experience. You will also support the supervision and development of team members while helping to maximise occupancy, revenue, and overall store performance. This is a hands-on role that combines customer service, sales, operations, administration, and team leadership. Key Responsibilities Support the overall day-to-day running of the store operation Assist in achieving weekly, monthly, and annual sales and revenue targets Handle customer enquiries professionally both face-to-face and over the telephone Promote and sell available services to prospective and existing customers Deliver a consistently high level of customer service and customer satisfaction Ensure the store is maintained to an excellent standard of cleanliness and presentation Support staff supervision and help motivate the wider team through a positive and proactive approach Monitor operational performance and help identify opportunities to improve efficiency and occupancy levels Assist with managing store administration and ensuring compliance with company procedures Identify repair and maintenance issues and ensure they are reported and followed up appropriately Support debt management procedures and help minimise outstanding arrears Ensure all Health & Safety policies and procedures are adhered to at all times Take responsibility for the store in the absence of the Store Manager, including reporting and operational oversight About You The successful candidate will demonstrate: Previous experience within retail, storage, hospitality, property, or a customer-focused operational environment Strong customer service and communication skills Confidence handling sales enquiries and working towards targets Ability to work independently as well as part of a small team Good organisational and administrative skills A proactive and hands-on approach to problem solving Ability to lead by example and support team performance Strong attention to detail and ability to work within procedures and compliance frameworks Comfortable with occasional lone working responsibilities What's on Offer Competitive salary of £27,000 - £28,980 Performance-related bonus paid every 6 months Supportive working environment Opportunities for development and progression Varied and rewarding role with operational responsibility Exposure to both customer-facing and management responsibilities This is an excellent opportunity for an ambitious individual looking to further develop their operational and leadership experience within a dynamic customer-focused business. Apply now for the position of Assistant Store Manager and take the next step in your career with a reputable and growing organisation that values customer service, operational excellence, and employee development.

Credit Control and Billings Assistant - 26,000 - 30,000 + 26 days holiday + pension + private medical + bens Location: Newbury (car required) Hybrid working - 3 days in the office, 2 working from home Are you a detail-driven individual, and are able to offer some strong finance administration experience (ideally gained from supporting a Finance team), and are looking to build your career in a growing tech company? Our client, a growing, multi-site business based in Newbury is seeking a Finance Assistant Administrator to join their dynamic team. This newly created Credit Control and Billings Assistant role is ideally suited to individuals who have worked in a similar role, ideally across a multi-site, fast paced moving business. SAP experience will be essential here. You'll provide essential financial and administrative support across the business, ensuring accuracy and efficiency in day-to-day operations. This is a fantastic opportunity for someone with a few years of experience in a finance or accounts role who's ready to take the next step in a forward-thinking, fast-paced environment. Applications are also welcomed for those with a wealth of experience, but seeking work-life balance! Key Responsibilities: Assisting with all queries from customers, and assisting with re-sending of invoices and statements Supporting the Credit Control team with their Credit Control email in-box for queries Processing invoices, and payments daily Reconciling accounts and maintaining accurate financial records Liaising with suppliers and internal teams Supporting the wider finance team as and when required What You'll Need: Ideally recent administration experience gained from working in a similar finance or accounting or Admin role Strong numerical and Excel skills A keen eye for detail and excellent organisational ability The ability to work with teams who are in different offices, or who work fully remotely SAP Experience essential Confidence working both independently and as part of a team What's on Offer: Salary up to 30,000 + 26 days holiday + pension Hybrid working options after training Great career development opportunities within a supportive team Modern offices in Newbury with free parking (car owner essential due to the location) If you're ready to grow your finance career with a company that values innovation and people, apply today! At Gleeson Recruitment Group, we embrace inclusivity and welcome applicants of all backgrounds, experiences, and abilities. We are proud to be a disability confident employer. By applying you will be registered as a candidate with Gleeson Recruitment Limited. Our Privacy Policy is available on our website and explains how we will use your data.