Office Administrator

About the Role

An agricultural and storage business are seeking a highly organised and detail-oriented Office Administration Assistant to provide comprehensive administrative and finance support across our business.

This is a varied role with a strong focus on sales and accounts administration, as well as general office support. You will play a key role in ensuring the smooth day-to-day running of operations, maintaining accurate records, and supporting communication across teams.

Key Responsibilities:

General Administration & Office Support

- Provide day-to-day administrative support across sales, accounts, and wider operations.

- Answer calls, manage enquiries, and maintain organised filing systems.

- Assist with travel and accommodation bookings for Directors.

- Support internal teams during busy periods and welcome visitors

Sales & Purchase Administration

- Raise and manage purchase orders, track deliveries, and resolve discrepancies.

- Maintain stock and pricing data within systems.

- Update systems to reflect purchases and sales.

- Support delivery coordination and ensure accurate documentation.

Finance & Accounts Administration

- Process purchase and sales invoices using accounting software (e.g. Xero).

- Reconcile supplier statements and resolve discrepancies.

- Assist with payment runs, credit control, and customer queries.

- Support month-end processes and financial reporting.

- Maintain accurate financial records and documentation.

Customer & Supplier Coordination

- Act as a key point of contact for customer and supplier queries.

- Liaise with internal teams to ensure smooth order and invoice processing.

- Deliver professional and timely communication.

Systems & Process Support

- Maintain accurate records across CRM, finance, and stock systems.

- Support continuous improvement of administrative processes.

Skills & Experience

Essential:

• Strong administrative and organisational skills
• High attention to detail and accuracy
• Confident communication skills (phone and email)
• Proficiency in Microsoft Office / Office 365
• Experience working in a fast-paced or SME environment

Desirable:

• Experience in accounts administration or finance assistant role
• Knowledge of sales administration or purchase ledger
• Experience with accounting software (e.g. Xero)
• Familiarity with CRM or stock management systems

Personal Attributes:

• Highly organised and methodical
• Reliable and proactive with the ability to manage workload independently
• Strong team player with a flexible, can-do attitude
• Professional and approachable

What's On Offer:

• A varied role across finance, sales, and administration
• Opportunity to develop within a growing business
• Supportive and collaborative working environment
• hours per week.

If you are a motivated and detail-focused administrator looking for a role with variety and responsibility, we would love to hear from you.

Apply now or contact Becki Moore at Westmoore Recruitment for more information.

Westmoore Recruitment are proud to be working in partnership with the employer and are acting in the capacity of an employment agency for this permanent recruitment.