22 jobs found

Executive Assistant to the Education Team Location: Redfield, Bristol (primarily office-based with flexible working options) Contract: Fixed-term maternity cover until December 2026 Hours: Full-time Salary: 31,954 - 34,860 (dependent on hours and working pattern) Start Date: As soon as possible About the Role Monarch Education are seeking a highly organised and proactive Executive Assistant to support the Education Team within a large Multi Academy Trust in Bristol. This is a pivotal role providing high-level administrative and operational support to senior leaders across the Trust, helping to ensure the smooth delivery of education strategy and services. Based primarily at our Redfield office, the post offers some flexibility to work from home or across other Trust sites where appropriate. Occasional travel to schools and offices within the Trust will be required. Key Responsibilities Provide comprehensive executive support to senior members of the Education Team, including diary management, meeting coordination, and correspondence handling. Organise and service meetings, including preparing agendas, taking minutes, and tracking actions to completion. Act as a key point of contact for internal and external stakeholders, maintaining effective communication across the Trust. Support the planning and delivery of education initiatives, projects, and events. Maintain accurate records, documents, and reports, ensuring compliance with Trust policies and procedures. Coordinate travel arrangements and logistics for the Education Team as required. Assist with the preparation of presentations, reports, and briefing papers. Provide administrative support for governance, inspections, and audits, as needed. About You We are looking for a skilled and professional individual who can manage competing priorities in a fast-paced environment. Essential skills and experience: Experience in a senior administrative or executive assistant role Excellent organisational and time management skills Strong written and verbal communication skills Ability to work independently and handle confidential information with discretion Proficiency in Microsoft Office and digital systems Ability to build positive working relationships with a wide range of stakeholders Desirable: Experience working within education or the public sector Familiarity with Multi Academy Trust environments Working Arrangements This role is predominantly office-based in Redfield, Bristol. However, there is flexibility for occasional home working or working across other Trust sites where appropriate. Flexibility is essential, as occasional travel to other locations within the Trust will be required. Benefits of Working with Monarch Education: GCA Approved Supplier opportunity to enhance your CPD portfolio through our Affinity Academy free Safeguarding training refer a friend scheme - 200 bonus (you can make unlimited referrals) online portal to manage your pay and timesheets To learn more about us and what makes Monarch one of the leading education recruitment providers nationwide - please visit our website - About Us - Monarch url removed Important Information: All pay rates provided are inclusive of rolled up holiday pay. Equal Opportunities - Monarch Affinity Workforce Solutions and Monarch Education are committed to safeguarding and promoting welfare of children and young people and expects all its temporary workers to share these commitments. As this role involves working with children on a daily basis, regulated activity is that any successful applicant's applications will, accordance with statutory guidance, be subject to 2 employment references, an enhanced DBS check and a right to work in the UK check. This vacancy is based in the United Kingdom. Monarch Education operate in the UK and can only process applications from candidates who are currently UK residents and eligible to work in the UK. Whilst we will endeavour to contact you following your response, due to the high volume of applications we regret that this cannot always be possible. If you have not had notification from us within 30 days please take your application as not being successful this time but we will keep your details on file for future opportunities.

Executive Assistant At Telent, you will have the opportunity to be a part of something bigger. To keep things moving, to connect people. It's important work we do. Learning together, inspiring colleagues, and making the entire organisation better. Join us and help keep the nations critical networks connected and protected 24/7. Supporting the Managing Director (Technology), the Executive Assistant will play a pivotal role in enabling the MD to operate effectively by proactively managing priorities, coordinating activity, and acting as a key point of communication on their behalf. This is an agile working role, with a requirement to attend our Warwick Head Office on a weekly basis, alongside occasional travel as required. What you'll do: Proactively manage the MD's diary, ensuring time is optimised and priorities are effectively balanced. Prepare high-quality briefing materials, reports, and documentation to support meetings and decision-making within agreed deadlines. Lead the coordination, organisation, and planning of meetings, events, and key projects. Act as the first point of contact for the MD's office, providing a professional and responsive service to internal and external stakeholders. Manage correspondence on behalf of the MD, including email triage, interpretation, and appropriate follow-up actions. Support Senior Management Team members with administrative processes, including raising Oracle requests for overhead spend (e.g. external conferences, PPE) and assisting with recruitment actions such as vacancy creation and contract extensions. Anticipate and arrange all travel and accommodation requirements for the MD, ensuring seamless logistics. Process and submit the MD's expenses, while also reviewing and approving incoming expense claims in a timely manner Who you are: You are highly organised and proactive, thrive in a fast-paced environment and take pride in anticipating needs before they arise. You have excellent communication skills, strong attention to detail, and the ability to manage competing priorities with discretion and professionalism. Confident working with senior stakeholders, you build trusted relationships and are comfortable handling sensitive information. Key Requirements: Proven experience in an Executive Assistant, Personal Assistant, or similar administrative support role (EA/PA experience desirable but not essential). Strong organisational skills with the ability to manage complex diaries, competing priorities, and tight deadlines effectively. Excellent written and verbal communication skills, with the ability to interact confidently with senior stakeholders and external contacts. High level of discretion and professionalism when handling confidential and sensitive information. Proactive, resourceful approach with the ability to anticipate needs and take initiative to resolve issues. Strong proficiency in office systems and tools (e.g. Microsoft Outlook, Word, Excel, Teams) with the ability to quickly learn new systems. Flexibility to travel (UK) on occasion What we offer: A career at Telent can span many sectors, roles, technologies and clients giving you the opportunity to develop, learn new skills and make an impact. We are growing and we rely on our committed Team to deliver. We nurture the talent that makes this happen, by our on-going commitment to creating an inclusive culture that respects and values difference, that celebrates diverse ideas. We want everyone to feel they can be themselves and to thrive at work. The additional benefits with this role: 34 days holiday, including public holidays, plus the option to buy or sell days annually OR 26 days holiday, plus public holidays, and the option to buy or sell days annually Company pension scheme A range of family friendly policies Occupational health support and wellbeing Portal Discounts on Cinema, Restaurants and Shopping with Telent Reward scheme. Learn more about Telent: Click here for Telent Video! We're passionate about creating an environment that champions diversity and inclusion, where everyone feels they belong, can be themselves and empowered to reach their full potential. People are at the heart of our business, and we believe that our teams should reflect the diverse experiences and backgrounds of the communities we support.

Executive Assistant & Office Manager Location: London Bridge Hours: 9:00 - 5:30 Office Based, with 1 day working from home after probation Salary: 50k Famous and well-regarded landmark in the heart of London Bridge is looking to recruit an experienced and dedicated EA & Office Manager to join their team. Working for an exciting and bustling business you will be responsible for supporting the Senior Leadership Team with a variety of EA related duties. About the Role : Reporting directly to the Head of People, the Executive Assistant & Office Manager provides high-level assistance, administrative and organisational support for the Senior Leadership team. Managing diaries and travel where required, correspondence, and confidential information and ensuring the smooth operation of the SLT's daily activities while maintaining strict confidentiality. Key Responsibilities : Support the Senior Leader Team with diary management: scheduling meetings and events with internal and external stakeholders Organise appropriate facilities and catering/refreshments Organise and schedule meetings, ensuring agendas are issued in a timely manner and actions/key decisions are accurately recorded Organisational support for staff events, conferences and other key events as required Drafting and issuing correspondence, management of legal documentation for signature Keeping an inventory of office supplies and ordering new materials as required Support the Director of Finance with managing the IT Service Provider and other technical services (printers etc) Manage the meeting rooms ensuring appropriate set-up for internal and external meetings Ensure the office space are kept clean and tidy, working in collaboration with the Facilities Manager to manage agency cleaning contractors Monitor and report on the overall use of the admin budget Organising staff gifts, cards and any social gatherings for birthday's and/or special occasions What You Bring : Previous EA experience supporting Senior management Interpersonal skills: Confident in liaising with stakeholders at all levels Communication skills: Strong verbal and written communication with a keen eye for detail Problem-Solving: Ability to anticipate challenges and resolve issues independently Professionalism: A high level of discretion and a commitment to maintaining confidentiality Tech Savvy: Proficient in Microsoft Word, PowerPoint, and Excel Why Join Us? Work in a vibrant office location with easy access to transportation Be part of an enthusiastic and ambitious team that values your contribution Generous company benefits Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Assistant Office Manager Location - Northolt Salary - £32,000 £35,000 per annum An established and growing business is seeking a proactive and highly organised Assistant Office Manager to support the smooth day-to-day running of the office and wider business operations. This is a varied and fast-paced position where you will work closely with the senior leadership team, supporting office operations, facilities, compliance, IT coordination, staff onboarding, and general administration. The successful candidate will play a key role in maintaining an efficient, professional, and positive working environment. Key Responsibilities Office and Facilities Management Support the daily running of the office to ensure an organised and productive environment Act as the main point of contact for office maintenance, repairs, and facilities issues Manage office supplies, equipment, and inventory levels Handle incoming phone calls and email enquiries professionally IT and Systems Coordination Coordinate maintenance and servicing of office equipment and internal systems Liaise with third-party IT providers and support teams when required Assist with setting up equipment, logins, and user access for employees People and Culture Support Coordinate onboarding for new starters, ensuring a smooth and welcoming experience Support team activities, training sessions, and internal events Act as a first point of contact for general staff queries and requests Help foster a positive and collaborative workplace culture Compliance and Administration Assist with maintaining company documentation, records, and compliance processes Support implementation of new procedures and systems to ensure operational efficiency Help ensure documentation is accurate and up to date Executive and Administrative Support Provide ad hoc support to the management team Assist with diary management, travel arrangements, and meeting coordination Prepare documentation and materials for meetings and presentations About You The ideal candidate will: Be highly organised with strong attention to detail Have excellent communication skills, both written and verbal Have a proactive and positive approach with a can-do attitude Be comfortable managing multiple priorities within a fast-paced office environment Work effectively both independently and as part of a team Have strong organisational, time management, and problem-solving skills Be proficient in Microsoft Office and general office systems What s on Offer Salary between £32,000 £35,000 Supportive and collaborative working environment Varied role with exposure across multiple business functions Opportunity for long-term career development If you are an organised and adaptable professional looking for your next opportunity as an Assistant Office Manager, we would love to hear from you. What You Need to Do Now: If this sounds like the role for you, don t wait - apply today with your up-to-date CV! If it s not quite right for you but you know someone perfect, refer them to us and receive a £100 voucher when they re placed and pass their probation period (terms apply). Visit our website to read more about our Double the Reward scheme in our blog. Due to the high number of applications, if you have not heard from us within 48 hours, please assume your application has been unsuccessful. A little more about us: We are Top Flight Recruitment Ltd (trading as Uxbridge Employment Agency and Windsor Employment Agency), and act as an Employment Agency when advertising permanent roles and as an Employment Business when advertising temporary or contract roles. All vacancies are advertised with written instruction from our clients. Where salaries or rates of pay are quoted, the nature of the work, location, and minimum experience, training or qualifications required are stated within the advert. We never charge fees to work-seekers, and all recruitment is carried out in line with the Conduct of Employment Agencies and Employment Businesses Regulations 2003. We take your privacy seriously. Please see our website for our full Data Privacy Notice.

Your new company With backing from frontrunners in the energy industry, this business operates within the oil and gas industry. As an established, thriving team, they have recognised the need for an Executive Assistant to join their team in supporting Senior Executives from their office in London's West End. Your new role To cover a period of maternity leave, this role will include but not be limited to the following: Diary management for Senior Leadership, International travel coordination, Meeting arrangement (virtual and in person) Event organisation and management, including client events and internal team off-sites / away days. Liaising with internal and external stakeholders Working alongside the internal team eg Office Manager, HR, and Team Assistants Raising POs, Processing expenses. What you'll need to succeed Prior experience as an Executive Assistant in the private sector is a necessity. Prior experience within the energy industry would be beneficial. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)

Our client is looking for an exceptional Executive Assistant to support the Global Head of Energy & Infrastructure within a prestigious international law firm in their City of London office. The Firm Our client, a leading global law firm, is seeking an exceptional Executive Assistant to support the Global Head of Energy & Infrastructure within its City of London office. The Opportunity The ideal candidate will be an experienced and highly capable Executive Assistant, delivering first-class, client-focused support to a senior Partner leading one of the firm's most strategically significant international practices. This is a fast-paced and high-level role requiring exceptional organisational skills, discretion, and the ability to manage complex global demands. Duties to include: Managing a highly complex, multi-time-zone diary and coordinating international schedules Acting as the primary point of contact for clients, stakeholders and internal teams Managing a high-volume inbox and drafting correspondence Arranging extensive international travel, including visas, itineraries and briefing packs Coordinating conferences, speaking engagements, client events and external meetings Supporting billing, expenses, time recording and financial administration Assisting with pitches, presentations, CRM systems and BD activities Building strong working relationships with senior stakeholders across the global business Providing coordination and overflow support across the wider leadership team This Executive Assistant position is a full time, permanent role, working Monday to Friday 9.30am - 5.30pm Requirements At least 4 years previous Legal PA / Executive Assistant experience within a law firm (Essential) Experience supporting senior partners within a law firm (essential) Vacancy Highlights Hybrid working Excellent benefits package (generous pension contribution, private dental and medical cover) Competitive salary and discretionary bonus To be considered for this Executive Assistant opportunity please contact Birchrose Associates for a confidential discussion. Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.

TeamJobs is recruiting for an organised and proactive Executive Personal Assistant to support the CEO of a growing and fast paced business. Poole Office Based Monday to Friday Full Time, Permanent 40 Hours Per Week 32,000 - 40,000 DOE This is a varied, hands on role where no two days are the same. You'll play a key part in ensuring the CEO operates efficiently by managing schedules, communications, administration and day to day coordination. This opportunity would suit someone confident, adaptable and highly organised who enjoys working in a fast moving environment and can manage multiple priorities with professionalism and discretion. The Role As Executive Personal Assistant, your responsibilities will include: Executive Support Managing the CEO's diary, appointments and travel arrangements Monitoring and organising the CEO's inbox, prioritising communications and drafting responses where required Processing expenses and supporting basic financial administration Preparing meeting documents, reports and presentations Organising internal meetings and company events Conducting research and gathering information proactively Coordination & Communication Scheduling meetings and taking notes/actions when required Acting as a key point of contact for internal and external enquiries Supporting internal communications across the business Administration & Office Support Assisting with day to day office management Maintaining records, filing systems and shared documents Providing administrative support to the wider senior leadership team Supporting the CEO with light administration relating to their property portfolio Assisting with maintaining the CEO's LinkedIn activity including posts, updates and messages About You We're looking for someone who is: Highly organised with excellent time management skills A strong communicator with excellent written and verbal skills Professional, discreet and trustworthy with confidential information Friendly and confident liaising with stakeholders at all levels Detail focused and proactive Adaptable and comfortable managing changing priorities Competent using Microsoft Office including Outlook, Word, Excel and PowerPoint Experience Required 2-4 years' experience in an EA, PA or similar administrative role Previous experience supporting senior management or a CEO Experience managing diaries, organising meetings and preparing documentation Benefits Additional leave Group Life Insurance Casual dress Company events Company pension Cycle to work scheme Employee discounts Flexitime Health & wellbeing programme Referral programme Why Apply? This is an exciting opportunity to join a supportive and ambitious business where your contribution will have a direct impact on day to day operations and business success. You'll enjoy a varied role with real responsibility and the opportunity to grow within a thriving organisation. COMHP

A fantastic opportunity has arisen for a Management Assistant to support the Commercial Director in a fast-paced manufacturing business. The role will be to deliver high-quality PA, administrative & project support to the Commercial Director & Sales Directors of the UK Insulation Boards division, enabling the Commercial Management Team & their teams to operate efficiently & effectively. The role works predominantly in direct support of the Commercial Director, acting on their behalf when appropriate. It plays a key role in developing, maintaining & improving administrative processes & systems, providing high-quality management support to help the Senior Commercial Management Team operate effectively in their field based roles Job Description: Provide comprehensive PA support to the Commercial Director & Sales Directors, including proactive diary management & coordination of meetings. Act as a key point of contact, responding on behalf of senior stakeholders where appropriate & ensuring timely follow-up of actions. As the PA you will coordinate complex travel arrangements, accommodation, meetings & hospitality, both in the UK & internationally. Manage general administrative activities to support the efficient running of the Commercial Management Team. As the PA you will prepare, format & support the creation of professional presentations, reports & management documents. Attend meetings as required, producing accurate minutes, action logs & timely distribution of documentation. Collate, review & distribute agendas, papers & reports in line with agreed timescales. Build & maintain effective working relationships with internal stakeholders, customers & external contractors. Send out price lists, price increase and surcharge letters, and prepare, raise, and distribute rebate letters as required. Provide support with ordering office stationery and essential refreshments, including coffee, sugar, and lunches. Plan, coordinate & support corporate events, customer hospitality & internal meetings. Liaise with event organisers, venues & suppliers to manage logistics, budgets & timelines. Work closely with the Marketing team to support exhibitions, conferences & external events. Build effective working relationships with customer support teams & event stakeholders. Maintain active memberships with trade bodies by renewing annually, keeping certificates up to date, and monitoring key dates for related events. Produce regular & ad hoc reports for the Commercial Director using SAP/BI & other business systems. Analyse & present sales & performance data in clear, professional formats. Create & maintain monthly management presentations using Excel & PowerPoint. Prepare, draft & quality check surveys, reports, statistics & other commercial documentation Candidate Requirements: Education Level & General Experience Educated to GCSE level (Grade C / 4 or above) or equivalent; further education or professional PA/Business Administration qualifications desirable. Significant & recent experience in a Management Assistant, PA, Executive Assistant or Senior Administrator in a role supporting senior leaders. Advanced user of Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint & Teams, with confidence using shared documents & collaboration tools. Strong experience managing data accuracy, reporting & dashboards. Confident working with reporting tools, spreadsheets & presentations, including manipulation of data for management information. Experience working with expenses systems desirable. Comfortable working in a fast-paced, changeable & hybrid working environment. Full valid Uk driving licence is essential Valid passport is essential as occasional travel to Europe This role is commutable from: Stoke on Trent, Newcastle under Lyme, Longton, Uttoxeter, Stone, Stafford, Leek, Cheadle, Eccleshall and surrounding areas This role would suit candidates with the following experience: an PA, Management Assistant, Executive Assistant, Business Administration, EA, Senior Administrator, Senior Secretary Hours: Monday Friday, 8:00 am 4:00 pm Salary: up to £35,000 Per Annum The role will start onsite, then once comfortable in the role, it will move to hybrid 2 days at home, 3 days in the office. Brampton Recruitment are an independent Commercial and Accounts & Finance recruitment agency working in partnership with employers spanning Stoke on Trent, Staffordshire, Cheshire, and the Greater Manchester region.

GBR Recruitment are delighted to be working exclusively with a market leading UK clothing brand, recruiting for an experienced Personal Assistant (PA) to assist the CEO. The company has been trading successfully since its inception a number of years ago & it is growing year on year, so now is a fantastic time to join them in this pivotal role. You will have a strong PA (Personal Assistant), EA (Executive Assistant), Personal Secretary ,Office Manager or Business Support Coordinator background & be experienced with working in a fast paced & highly demanding ever changing working environment, where no day is the same Exceptional itinerary management, diary management, administration, coordination, scheduling & planning skills are must have skills for this role, along with strong project management & events management skills, plus the ability to prioritise extensive workloads & to be able to successfully multi-task at all times with no blips. To be a real success in this role, you must have experience in managing both business & personal matters on behalf of an MD, CEO, COO or a similar C-suite Executive. Flexibility with working hours is a must in this position, in order to meet the needs of the CEO & to ensure all business / personal matters are dealt with effectively / efficiently. PA Duties: CEO Gatekeeper - Screening a large volume of calls & emails Providing full administrative support for the CEO Responding to emails & enquiries on behalf of the CEO Passing on key messages & information to the CEO Prioritising for the CEO their daily activities / commitments Full Diary Management (meetings, UK & European travel, business & personal social events, TV appearances, Radio broadcasts (PR) & more) Supporting the CEO with the day to day operations management Staff rota creation / management support during peak times Setting up meetings, producing meeting documents & refreshments Minute taking during meetings / typing up notes & sharing with the SMT Manage internal communications Produce power point presentations Type up business reports Manage the CEO's personal engagements & personal activities / tasks Order & return business / personal goods when needed Ensure the site facilities are in order / presentable Skills Needed: Previous experience as a PA, EA or similar is a must have Strong complex ever changing diary management skills Able to handle large volumes of emails, calls & general correspondence effectively & efficiently, in order to keep the CEO's workload manageable Able to communicate effectively at all levels & prioritise workloads Strong Administration skills using Word, Excel, Power Point & other software / systems. Events management & strong project management skills Strong scheduling, planning & coordinating skills Strong in putting together itineraries Flexible when it comes to outside of standard hours working Happy to be on call This role is commutable from Lincoln, North Kesteven, South Kesteven & South Holland areas, plus other catchment areas located close to these. If you want a role with a real employer of choice then apply today!

GBR Recruitment are delighted to be working exclusively with a market leading UK clothing brand, recruiting for an experienced Personal Assistant (PA) to assist the CEO. The company has been trading successfully since its inception a number of years ago & it is growing year on year, so now is a fantastic time to join them in this pivotal role. You will have a strong PA (Personal Assistant), EA (Executive Assistant), Personal Secretary ,Office Manager or Business Support Coordinator background & be experienced with working in a fast paced & highly demanding ever changing working environment, where no day is the same Exceptional itinerary management, diary management, administration, coordination, scheduling & planning skills are must have skills for this role, along with strong project management & events management skills, plus the ability to prioritise extensive workloads & to be able to successfully multi-task at all times with no blips. To be a real success in this role, you must have experience in managing both business & personal matters on behalf of an MD, CEO, COO or a similar C-suite Executive. Flexibility with working hours is a must in this position, in order to meet the needs of the CEO & to ensure all business / personal matters are dealt with effectively / efficiently. PA Duties: CEO Gatekeeper - Screening a large volume of calls & emails Providing full administrative support for the CEO Responding to emails & enquiries on behalf of the CEO Passing on key messages & information to the CEO Prioritising for the CEO their daily activities / commitments Full Diary Management (meetings, UK & European travel, business & personal social events, TV appearances, Radio broadcasts (PR) & more) Supporting the CEO with the day to day operations management Staff rota creation / management support during peak times Setting up meetings, producing meeting documents & refreshments Minute taking during meetings / typing up notes & sharing with the SMT Manage internal communications Produce power point presentations Type up business reports Manage the CEO's personal engagements & personal activities / tasks Order & return business / personal goods when needed Ensure the site facilities are in order / presentable Skills Needed: Previous experience as a PA, EA or similar is a must have Strong complex ever changing diary management skills Able to handle large volumes of emails, calls & general correspondence effectively & efficiently, in order to keep the CEO's workload manageable Able to communicate effectively at all levels & prioritise workloads Strong Administration skills using Word, Excel, Power Point & other software / systems. Events management & strong project management skills Strong scheduling, planning & coordinating skills Strong in putting together itineraries Flexible when it comes to outside of standard hours working Happy to be on call This role is commutable from Lincoln, North Kesteven, South Kesteven & South Holland areas, plus other catchment areas located close to these. If you want a role with a real employer of choice then apply today!

The Executive Assistant will provide comprehensive administrative support to senior leadership within the not-for-profit sector. This role requires a highly organised individual with excellent attention to detail, capable of handling a variety of tasks in a fast-paced environment. Client Details This opportunity is with a respected organisation in the not-for-profit sector, based in Leyland. The company operates as a mid-sized entity, committed to delivering impactful services and fostering a supportive and professional working environment. Description Provide high-level administrative support to senior leaders, including diary management and meeting coordination. Prepare and distribute meeting agendas, minutes, and follow-up action points. Manage correspondence and communications on behalf of senior leadership. Coordinate travel arrangements, including booking accommodation and transport. Assist in the preparation of reports, presentations, and other documentation. Maintain confidential records and handle sensitive information with discretion. Act as the first point of contact for internal and external stakeholders. Support the organisation and delivery of events as required. Profile A successful Executive Assistant should have: Previous experience in providing administrative support to senior executives. Strong organisational and time-management skills. Proficiency in using Microsoft Office Suite, including Word, Excel, and PowerPoint. Excellent written and verbal communication skills. The ability to work under pressure and manage multiple priorities effectively. A professional and approachable demeanour, with strong interpersonal skills. A commitment to maintaining confidentiality and handling sensitive information responsibly. Job Offer Competitive salary ranging from 30,000 to 33,000 per annum. Fixed-term contract with the potential for extension or other opportunities. Generous holiday allowance and access to additional employee benefits. A supportive and inclusive company culture within the not-for-profit sector. Conveniently located in Leyland with accessible transport links. If you are an experienced Executive Assistant seeking a rewarding role in Leyland's not-for-profit industry, we encourage you to apply today.

Job Title: Board Administrator and CEO Office Support Location: London Salary : £16,200 - £18,000 per annum (FTE is £27,000 - £30,000 per annum) based upon experience plus discretionary bonus and comprehensive benefits Job Type: Part Time, Permanent Role Overview: We are seeking an experienced administrator with secretarial skills to act as the administrator for techUK's member Boards. The successful candidate will have strong secretarial and administrative skills, familiarity with senior relationship management, proficiency in MS Office, record keeping, good document drafting and communication skills. Key Responsibilities: Tasks required in the board administrator role: Organise Main Board and Membership, Finance & Performance (MF&P) Board meetings (four each per year), including arranging one lunch and one dinner annually Take minutes for all Board and MF&P meetings, review minutes with the techUK CEO and CFO, and then with the Chairs of respective meetings Prepare scripts for Board Chairs and send to them in advance of meetings Send out board papers, ensuring timely distribution by coordinating and following up with Senior Leadership Team (SLT) members Liaise with the SLT to draft agendas for board meetings Monitor the Company Secretary inbox and respond appropriately to any incoming emails Send nomination forms out for selected directors when requested Arrange Remuneration Committee meeting annually, including distribution of papers Organise Nomination Committee meeting twice a year, ensuring board papers are sent out in advance Liaise with marketing to ensure the website is kept up to date in terms of board members changes and ensuring biographies are current Coordinate with SME lead and marketing team to organise the timetable for the board elections, prepare the relevant forms, notify all successful candidates of the next steps in the process and inform unsuccessful candidates Obtain relevant information for new board members (headshot, bio, declaration of interest, personal details) ensure with Company Secretary they are registered with Companies House Annually obtain updated declarations of interest from each director Annually confirm with each director that there has been no change in home address for Companies House records Tasks required in the PA Support role: Support the CEO's PA in their tasks including; Managing CEO email accounts Handle incoming calls and postal correspondence for the executive office Coordinate and manage extensive travel arrangements for the CEO and as required by the Senior Leadership Team Process business expenses in line with company policies and guidelines Update and manage CRM database Arrange and provide support for business review meetings, team away days and internal/external events Coordinate internal and external meetings by reviewing schedules, identifying suitable times and communicating with external parties including government representatives to arrange meetings for the Senior Leadership Team Provide secretarial and administrative support to the rest of the Senior Management team as required The role reports to the CEO's PA for task management in the support role to the CEO office, and for professional and career management. The role additionally reports to the Company Secretary for Board administration guidance and task management. Skills, Knowledge and Expertise: Core Competencies Excellent organisation, prioritisation, and time management skills, with the ability to self-motivate Strong written and verbal communication skills High level of attention to detail, accuracy and confidentiality Flexible, adaptable, able to work on own initiative with can-do-attitude Able to work collaboratively and independently on own initiative Ability to manage multiple priorities and tight deadlines, exercising sound judgement A proactive and adaptable approach to work Essential Knowledge and Experience - Previous experience in EA/PA role supporting a CEO or similar - An understanding of board governance and regulatory compliance - Good working knowledge of Office 365 applications such as MS Word, Excel and PowerPoint, Teams, and confident using digital systems, data, and documentation - Strong diary management and organisational skills - Experience in preparing board papers, minutes and agendas Desired Knowledge and Experience - Experience supporting C-suite executives and boards - Knowledge of company secretarial duties, statutory registers and Company House requirements Additional Information: This is a part-time role based out of techUK's London offices. This role is three days a week. This role profile is a guide to the work that is required but does not form part of any contract of employment and may change from time to time to reflect changing circumstances. The successful candidate must have permission to work in the UK prior to the commencement of employment. Please click APPLY to be redirected to our website to apply for this role. Candidates with experience of: Board Admin Assistant, Office Administrator, Administrator, Administration Clerk, Board Support Administrator, Business Support, Executive Assistant, EA to CEO, Personal Assistant, PA to CEO Business Administrator may also be considered.

Executive PA to Senior Advisor Full-time, office-based Leicestershire (our ref AL1401) Salary: Competitive, dependent on experience Industry: Independent Financial Advice (IFA) If you re a confident, discreet and highly capable IFA administrator ready to take the next step into a senior PA position, we d love to hear from you. My client is an established yet growing and forward-thinking Independent Wealth Management organisation. They are now seeking a highly professional, discreet and exceptionally organised Executive PA to provide dedicated support to their Senior Advisor, while also delivering high-quality IFA administrative and technical support. About the Role This is a pivotal role at the heart of a growing financial services business. You will combine first-class executive support with deep knowledge of IFA administration processes, ensuring the Senior Advisor is fully supported in all aspects of day-to-day operations, client management and strategic priorities. This role is ideal for someone with substantial Financial Services administration experience who is ready to step into a high-trust, high-responsibility position working directly with senior leadership. Key Responsibilities Executive PA Support to the Senior Advisor Provide comprehensive diary, inbox and task management, ensuring the Senior Advisors time is optimised. Manage confidential and sensitive information with absolute discretion. Prepare briefing documents, meeting packs, agendas and follow-up actions. Handle internal and external communication on behalf of the Senior Advisor in a polished, professional manner. Coordinate travel, meetings, events and key leadership engagements. Act as a trusted gatekeeper and first point of contact for stakeholders, clients and internal teams. Support the Senior Advisor in delivering strategic initiatives, business projects and time-critical priorities. IFA Technical Administration Process LOAs and liaise with product providers. Prepare valuations, portfolio comparison analytics and cashflow modelling inputs. Manage attitude-to-risk questionnaires and support suitability documentation processes. Produce and prepare client appointment packs for new and existing clients. Carry out fund switches and no action suitability letters where required. Manage adviser diary booking and scheduling for client meetings. Process new business applications, ensuring accuracy and regulatory compliance. Liaise with providers to track business through to completion, resolving queries and updating clients and Senior Advisor. Handle death claims with professionalism, sensitivity and empathy. Maintain full compliance with FCA regulations, Financial Services and Markets Act 2000, and all internal TCF, AML and financial crime procedures. Keep up to date with product, legislative and industry changes. What We re Looking For - Essential Experience Minimum 5 years of administration experience, including at least 2 years within Financial Services (IFA experience essential). Proven experience supporting senior leadership or acting in a high-responsibility administrative role requiring discretion. Strong understanding of IFA processes, compliance requirements and provider interactions. Skills & Attributes Exceptional professionalism, confidentiality and judgement. Highly organised, proactive and able to manage competing deadlines. Confident communicator with excellent written and verbal skills. Strong IT capability (Word, Excel, Outlook); experience with the back-office system Curo would be a distinct advantage. Able to work independently with minimal supervision while maintaining high accuracy. Composed under pressure; able to navigate interruptions and shifting priorities. A positive, solutions-focused team player who contributes ideas for improving processes and client service. Why Apply? Opportunity to work directly with the Senior Advisor in a trusted, high-impact position. A supportive, professional environment committed to excellence in client service. If this role is of interest, please apply with an up to date CV. We aim to respond to all applications within 10 days. By submitting your CV you consent to it being retained for use in connection with this and future relevant and/or similar vacancies, you can of course, opt out of this at any time by emailing us. Full Privacy Notice can be found on our website.

A leading international design agency is looking to find a confident, capable and proactive PA/Office Manager to support the London office and act as a key liaison with their Dubai-based team. This is a pivotal and continually developing role at the heart of a dynamic, entrepreneurial environment. You'll provide high-level PA support to the Founding Partner (based between London and Dubai), occasional assistance to another senior leader, and ensure smooth day-to-day running of the studio. You will need to be able to think on your feet, have exceptional problem solving skills and be super flexible. This is more than just diary management. You'll be the trusted go-to for a busy, fast-paced leader - managing scheduling across time zones, ensuring logistics run smoothly, and occasionally stepping in to support with personal matters or property-related errands. At the same time, you'll take ownership of the office environment - handling suppliers, setting up internal events and training, and keeping everything running efficiently. Key Responsibilities Executive PA support to the Founder & Directors - extensive diary, travel and meeting coordination Monitor emails and respond on their behalf Remind Directors of tasks / deadlines / meetings Help complete timesheets and expenses on a monthly basis Liaison with the Dubai-based Office Manager to ensure aligned scheduling across locations Hands-on Office Management - managing relationships with suppliers, managing inventory of office supplies, ensure compliance with H&S. Booking training, overseeing onboarding, and supporting team wellbeing Support Operations Director with all office and IT operations Occasionally assisting with personal admin or property-related tasks in London Support Head of People, Culture & Engagement with scheduling interviews, onboarding materials, induction set up About You At least 2-4 years' experience in a PA or Office Manager role, ideally in a creative agency or design studio - something fast paced and creative! Highly organised, assertive and able to hold your own with senior leadership Comfortable with a varied role that blends PA, office ops, and team culture Confident managing a strong, entrepreneurial personality with professionalism and calm Discreet, adaptable and trusted to manage confidential matters with maturity Tech-savvy, great with details, and happy to take ownership of tasks from start to finish Bring your positive energy every day and your love for engaging with others and bringing the studio to life This position is office based 5 days per week in central London - half day finish on Fridays At Fourteen People, we are committed to offering equal opportunities to all candidates regardless of race, religion, gender, sexuality, disability, age or any other protected characteristics. We understand there is still much to be done as we partner with our clients to create and improve robust recruitment processes that will improve diversity equity and inclusion in the workplace. Fourteen People Ltd is acting as an Employment Agency in relation to this vacancy .

Executive Assistant (Maternity Cover - Fixed Term Contract) Location: Temple, London Contract Length: 9 months Salary: 38,000 - 42,000 per annum Are you an experienced and highly organised Executive Assistant looking for an opportunity to support a distinguished team of legal professionals? Our client, a leading set of barristers' chambers based in the heart of Temple, is seeking a dedicated Executive Assistant to provide seamless administrative and organisational support during a maternity cover contract. This role offers a unique opportunity to contribute to the smooth running of one of London's most respected chambers, working closely with barristers, senior management, and professional staff. Why Join This Chambers? Be part of a prestigious legal environment specialising in commercial, public & regulatory, competition, sport, financial services, and employment law . Work in elegant surroundings just a short walk from Temple station, in the historic Inns of Court. Join a collaborative and professional team that values precision, discretion, and excellence. Gain exposure to the inner workings of a modern, high-performing chambers with a strong reputation across multiple practice areas. Key Responsibilities Barrister Administration Manage renewals of Practising Certificates and Professional Indemnity Insurance. Oversee the onboarding and departure of tenants and members. Coordinate in-house training programmes and ensure compliance with CPD requirements. Provide high-level support to the Head of Chambers and members, including diary and travel management. General Administration Support senior management by scheduling and coordinating internal meetings. Assist the Finance Manager with invoicing, expenses, and other finance-related administration. Provide day-to-day administrative support across chambers. Pupillage & Recruitment Support Assist with the coordination of pupillage applications, mini-pupillages, and university outreach events. Prepare induction materials and oversee logistics for pupillage-related activities. Marketing & Events Work with the Marketing Manager to deliver chambers' events and networking functions. Assist in preparing marketing materials and coordinating logistics for promotional initiatives. Chambers Support Oversee day-to-day chambers activities such as weekly tea, drinks, and special occasion arrangements. Maintain internal communications, including intranet updates and newsletters. What We're Looking For The successful candidate will bring: Previous experience in a professional services environment , ideally within legal, financial, or consultancy sectors. Strong organisational skills with the ability to manage multiple priorities in a fast-paced setting. Excellent written communication and attention to detail. Proficiency in Microsoft Office (Word and Excel essential). Professionalism, discretion, and a strong commitment to confidentiality (including GDPR awareness). A confident and polished manner, with experience of diary management and liaising at senior levels. Contract & Benefits Hours: 9:00 am - 6:00 pm (1-hour lunch). Hybrid Working: 5 days in-office during probation (3 months), then 1 day per week from home. Leave: 22 days holiday + 8 bank holidays Benefits: Private Medical Insurance and pension scheme membership. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

A leading international design agency is looking to find a confident, capable and proactive PA/Office Manager to support the London office and act as a key liaison with their Dubai-based team. This is a pivotal and continually developing role at the heart of a dynamic, entrepreneurial environment. You'll provide high-level PA support to the Founding Partner (based between London and Dubai), occasional assistance to another senior leader, and ensure smooth day-to-day running of the studio. You will need to be able to think on your feet, have exceptional problem solving skills and be super flexible. This is more than just diary management. You'll be the trusted go-to for a busy, fast-paced leader - managing scheduling across time zones, ensuring logistics run smoothly, and occasionally stepping in to support with personal matters or property-related errands. At the same time, you'll take ownership of the office environment - handling suppliers, setting up internal events and training, and keeping everything running efficiently. Key Responsibilities Executive PA support to the Founder & Directors - extensive diary, travel and meeting coordination Monitor emails and respond on their behalf Remind Directors of tasks / deadlines / meetings Help complete timesheets and expenses on a monthly basis Liaison with the Dubai-based Office Manager to ensure aligned scheduling across locations Hands-on Office Management - managing relationships with suppliers, managing inventory of office supplies, ensure compliance with H&S. Booking training, overseeing onboarding, and supporting team wellbeing Support Operations Director with all office and IT operations Occasionally assisting with personal admin or property-related tasks in London Support Head of People, Culture & Engagement with scheduling interviews, onboarding materials, induction set up About You At least 2-4 years' experience in a PA or Office Manager role, ideally in a creative agency or design studio - something fast paced and creative! Highly organised, assertive and able to hold your own with senior leadership Comfortable with a varied role that blends PA, office ops, and team culture Confident managing a strong, entrepreneurial personality with professionalism and calm Discreet, adaptable and trusted to manage confidential matters with maturity Tech-savvy, great with details, and happy to take ownership of tasks from start to finish Bring your positive energy every day and your love for engaging with others and bringing the studio to life This position is office based 5 days per week in central London - half day finish on Fridays At Fourteen People, we are committed to offering equal opportunities to all candidates regardless of race, religion, gender, sexuality, disability, age or any other protected characteristics. We understand there is still much to be done as we partner with our clients to create and improve robust recruitment processes that will improve diversity equity and inclusion in the workplace. Fourteen People Ltd is acting as an Employment Agency in relation to this vacancy .

Introduction: Saab UK is part of Scandinavia's largest defence company, bringing together the best of Swedish and British innovation. Saab offers world-leading solutions and services in defence, aviation, space, and civil security to keep people and society safe. Our UK presence has been growing at pace, meaning we can offer a wide range of opportunities for personal fulfilment and career growth. We currently employ over 600 people across eight sites in the UK, and our specialisations include software engineering, underwater robotics, radars, AI, and armed forces training. The Role: This role will be part of our Saab Seaeye business unit in Fareham. The Office Manager for Seaeye will be a highly organised and proactive administrator ensuring the smooth functioning of the offices in our T1 & T2 buildings. The ideal candidate will be a detail-oriented, able to multitask, excellent communication skills, capable of maintaining a productive and positive workplace environment. Key Responsibilities: Assisting with travel and accommodation Dealing with external phone calls and forwarding to relevant departments Diary organisation for Managers where necessary and arranging group meetings Event and Social planning including organisational team building activities Standing in for Executive Assistant when required Ensure the office runs smoothly, high levels of organisational effectiveness, communication and safety for staff and visitors. First point of contact for general enquiries Ordering and organising office & kitchen supplies. Positive relationships with suppliers and source new suppliers when needed Ensure the office and kitchen and communal areas are kept presentable, unpacking dishwashers, distributing fruit and maintaining the coffee machines in each building Organising all visitor and new starter SmartID's Overall coordination of conference room bookings. If required, order refreshments/lunch. Ensure conference rooms are tidy at the end of each day General office administration duties including photocopying/scanning when needed Audit office equipment twice yearly and keep the Registers updated Provide back up for the Facilities Manager if he is absent and contractors are on site. Handle all incoming mail and dispatch of outgoing mail/parcels. Provide support, when required, at offsite events Ad hoc support and special projects, when required Skills and Experience: Organisational, IT and Problem-solving skills Proven experience as an office manager or administrative role Flexibility and a 'can do' attitude Proactive and positive attitude Ability to handle confidential information with discretion. Time-management skills and ability to prioritise tasks effectively. Communication, negotiation and relationship-building skills Strong team player with a solution focused approach By submitting an application to Saab UK you consent to undertaking workforce screening activities that may include but are not limited to: Baseline Personnel Security checks, National Security Vetting, reference checks, verification of working rights and in all circumstances preferred candidates will be placed through a security interview.

CEO Executive Assistant Your new company A public sector organisation in Central Manchester. Your new roleExecutive Assistant to CEO.Permanent.38k to 42k. Regular Travel to Birmingham and London. This is a standalone executive assistant role which reports to a very busy CEO. You will be required to provide first-rate executive support to the CEO. Key duties of the role are complex and extensive diary management, organising meetings and travel arrangements and taking notes and minutes / follow-up actions for the senior leadership team. This is a C-suite level role with an extremely fast-paced organisation. You must be able to use your initiative, problem solve and have excellent communication skills to liaise with a wide range of senior stakeholders. You will be required to support in the preparation of meetings and assist in the management of projects such as events with the wider organisation. This dynamic and demanding role will involve considerable flexibility. The ability to work independently with minimum supervision is essential. What you'll need to succeed You will need to be an experienced EA/ PA/ Senior Administrator. This is a very varied administrative role therefore you will be required to be both flexible and adaptable.The working hours are 37.5 per week Monday to Friday and they do have a hybrid policy. What you'll get in return A competitive salary, flexible working scheme and the benefits of working for a public sector organisation, What you need to do now If you're interested in this role, please forward an up-to-date copy of your CV. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. #