Executive Personal Assistant

TeamJobs is recruiting for an organised and proactive Executive Personal Assistant to support the CEO of a growing and fast paced business.

Poole Office Based Monday to Friday
Full Time, Permanent 40 Hours Per Week
32,000 - 40,000 DOE

This is a varied, hands on role where no two days are the same. You'll play a key part in ensuring the CEO operates efficiently by managing schedules, communications, administration and day to day coordination.

This opportunity would suit someone confident, adaptable and highly organised who enjoys working in a fast moving environment and can manage multiple priorities with professionalism and discretion.

The Role

As Executive Personal Assistant, your responsibilities will include:

Executive Support

Managing the CEO's diary, appointments and travel arrangements
Monitoring and organising the CEO's inbox, prioritising communications and drafting responses where required
Processing expenses and supporting basic financial administration
Preparing meeting documents, reports and presentations
Organising internal meetings and company events
Conducting research and gathering information proactively

Coordination & Communication

Scheduling meetings and taking notes/actions when required
Acting as a key point of contact for internal and external enquiries
Supporting internal communications across the business

Administration & Office Support

Assisting with day to day office management
Maintaining records, filing systems and shared documents
Providing administrative support to the wider senior leadership team
Supporting the CEO with light administration relating to their property portfolio
Assisting with maintaining the CEO's LinkedIn activity including posts, updates and messages

About You

We're looking for someone who is:

Highly organised with excellent time management skills
A strong communicator with excellent written and verbal skills
Professional, discreet and trustworthy with confidential information
Friendly and confident liaising with stakeholders at all levels
Detail focused and proactive
Adaptable and comfortable managing changing priorities
Competent using Microsoft Office including Outlook, Word, Excel and PowerPoint

Experience Required

2-4 years' experience in an EA, PA or similar administrative role
Previous experience supporting senior management or a CEO
Experience managing diaries, organising meetings and preparing documentation

Benefits

Additional leave
Group Life Insurance
Casual dress
Company events
Company pension
Cycle to work scheme
Employee discounts
Flexitime
Health & wellbeing programme
Referral programme

Why Apply?

This is an exciting opportunity to join a supportive and ambitious business where your contribution will have a direct impact on day to day operations and business success. You'll enjoy a varied role with real responsibility and the opportunity to grow within a thriving organisation.

COMHP