Operations & Executive Assistant

WSR is recruiting for an Operations & Executive Assistant for our reputable client in Brixworth.

Job Title: Operations & Executive AssistantLocation: Brixworth - Fully office basedSalary: Up to £32,000 per annumJob Type: Full-time, permanent

Overview

Our client is a growing and ambitious construction and project management business, delivering high-quality fit-out, refurbishment, and renovation projects across commercial, retail, and residential sectors. With a strong track record and a hands-on approach, they manage projects from concept through to completion and have built a reputation for delivering exceptional results for their clients.

As the business continues to grow, they're now looking for a proactive and highly organised Operations & Executive Assistant to support senior leadership and the wider team. This is a varied and fast-paced role where you'll be at the heart of the business-keeping operations running smoothly, supporting key projects, and acting as a central point of contact across teams. It's a great opportunity to join a close-knit team where your contribution will make a genuine impact.

Operations & Executive Assistant Key Responsibilities

Administration & Project Support

• Documentation Management: Preparing, reviewing and tracking construction documents, including contracts, requests for information (RFIs) and site reports
• Reporting: Preparing reports, presentations, and data for client meetings and internal project updates
• Onboarding and Compliance: Handling the onboarding of new staff and subcontractors, including organising inductions, site access and ensuring compliance with safety regulations
• Scheduling: Managing complex diaries, scheduling meetings, site visits and project milestones

Operational & Site Coordination

• Site Liaison: Working with project managers and external clients to ensure effective communication
• Procurement Support: Raising Purchase Order (PO) requests and liaising with procurement teams
• Office Management: Overseeing the day-to-day operations of the head office or site office

Financial & Commercial Tasks

• Invoicing and Payment: Managing subcontractor invoices and tracking payments
• Expenses: Processing expense claims for the team
• Budget Tracking: Assisting with project budgeting and expense logging

Communication & Relationship Management

• Gatekeeping: Acting as the first point of contact for senior staff, handling calls and emails, and managing the flow of information
• Stakeholder Liaison: Coordinating with contractors, clients and suppliers

Operations & Executive Assistant Key Skills & Experience

• Industry Knowledge: Familiarity with construction terminology and processes
• Strong IT skills
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) with minimum intermediate proficiency in Microsoft Excel
• Organisation & Time Management: Ability to prioritise tasks in a fast-paced environment
• Excellent written and verbal communication skills
• Discretion & Initiative: Ability to handle confidential information and act proactively
• High level of discretion and professionalism

Operations & Executive Assistant Personal Attributes

• Proactive and solutions-focused
• Detail-oriented with strong accuracy
• Approachable and confident communicator
• Adaptable and comfortable working in a fast-paced environment

Please click 'APPLY NOW', or call the WSR Team at for more info.

We appreciate the time and effort invested in your application. While we strive to respond to all applicants promptly, we kindly ask for your understanding in case of delays. If you do not hear from us within 10 days of submitting your application, please assume that, unfortunately, you have not been successful this time.

We will however keep your CV on file and review your suitability against any other vacancies we may have available.