Receptionist Administrator

Receptionist Administrator

Job Type: Permanent

Location: Edinburgh

Post Code: EH8 9JS

Salary: 25,000 - 26,000

Start Date: ASAP

Established firm of Business Advisors are currently looking for an experienced Receptionist Administrator. The hours of work are 8.45am to 5pm Monday to Thursday and 8.45am to 3pm Fridays (36.75 hours per week). You will be based in the Edinburgh office.

As the Receptionist Administrator you will be responsible for:

• Welcoming visitors
• Answering telephone calls, passing on messages and dealing with enquiries
• Scanning and distribution of incoming mail
• Administration support including preparing letters and enclosures for posting to clients and emailing correspondence direct to clients
• Franking and posting of mail
• Maintaining visitor logs and boardroom diaries
• Updating of client data on our Practice Management Software
• Preparation of fee notes on our Practice Management Software
• General office support duties to ensure the daily smooth operation of the office such as maintenance of stationery supplies, kitchen supplies, preparation of teas and coffees for visitors etc
• Fire Marshal duties
• Liaising with suppliers for office facilities

You will have experience of working in a busy office environment, preferably in the professional service sector. You should have minimum of 4 national 5s, one of which should be English, at C grade or above or the equivalent. You must be able to demonstrate excellent communication skills, both written and oral. Good IT skills. Have a passion and natural flair for delivering an outstanding level of client service. This is a wide and varied role, and you will be able to demonstrate how you approach dealing with multiple priorities in a fast-changing environment.

The role will suit individuals currently working as Receptionist Administrator, Office Administrator and be living within a commutable distance of Edinburgh or be willing to relocate.

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