Are you organised, proactive, and confident thriving in a fast-paced office? Do you enjoy keeping operations running smoothly while supporting a busy team? If you're someone who takes ownership, anticipates needs before they arise, and takes pride in delivering high-quality admin support then this could be the perfect opportunity for you! JOB TITLE: Office Administrator CONTRACT : Permanent HOURS: Monday - Friday, 8am - 5pm START : ASAP SALARY: 26,000- 29,000pa LOCATION: Ringwood We're looking for a detail driven Administrator to join a growing construction company, where no two days are the same. You'll play a key role in coordinating office operations, providing some finance administration and support to technical departments. Could this be your next career move? Provide administrative support to the wider team, ensuring smooth day-to-day office operations Manage incoming calls and emails, acting as a professional first point of contact for clients, suppliers, and subcontractors Handle client queries efficiently, ensuring excellent service and timely resolution of issues Liaise with subcontractors to coordinate schedules, documentation, and ongoing project requirements Support project teams with maintaining accurate records, schedules, and site documentation Process supplier invoices and assist with invoice reconciliation Use Xero to process invoices and support the accounts team with finance administration tasks Ensure all purchase orders, invoices, and delivery notes are accurately recorded and filed Maintain organised digital and physical filing systems, ensuring compliance with company procedures Assist with ordering office supplies and managing relationships with external suppliers Provide general office support, including data entry, document preparation, and reporting Proactively identify administrative improvements to enhance efficiency within the office Is this you? Previous experience in an administrative role, ideally within construction or a fast-paced office environment Experience using Xero software and having invoicing experience is beneficial, but not essential Strong organisational skills with the ability to manage multiple priorities and meet deadlines Excellent communication skills, both written and verbal, with confidence speaking to clients, suppliers, and subcontractors High level of attention to detail and accuracy, particularly when handling documentation and financial data Proactive and self-motivated, with the ability to work independently and take initiative Competent in Microsoft Office (Word, Excel, Outlook) and general office systems If this sounds like YOU, then apply with your CV TODAY! We are excited to speak to you about this opportunity! NB: If this company and position appeals to you then please apply your CV on-line and please send your CV to (url removed) Advertised by Office Angels, South Coast branch . Please note that due to a high volume of response Office Angels receive; only successful candidates will be contacted For the purposes of the Regulations, please note that Office Angels in the provision of these services will be operating as a recruitment agency. Office Angels are an equal opportunities employer Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Jun 14, 2026
Full time
Are you organised, proactive, and confident thriving in a fast-paced office? Do you enjoy keeping operations running smoothly while supporting a busy team? If you're someone who takes ownership, anticipates needs before they arise, and takes pride in delivering high-quality admin support then this could be the perfect opportunity for you! JOB TITLE: Office Administrator CONTRACT : Permanent HOURS: Monday - Friday, 8am - 5pm START : ASAP SALARY: 26,000- 29,000pa LOCATION: Ringwood We're looking for a detail driven Administrator to join a growing construction company, where no two days are the same. You'll play a key role in coordinating office operations, providing some finance administration and support to technical departments. Could this be your next career move? Provide administrative support to the wider team, ensuring smooth day-to-day office operations Manage incoming calls and emails, acting as a professional first point of contact for clients, suppliers, and subcontractors Handle client queries efficiently, ensuring excellent service and timely resolution of issues Liaise with subcontractors to coordinate schedules, documentation, and ongoing project requirements Support project teams with maintaining accurate records, schedules, and site documentation Process supplier invoices and assist with invoice reconciliation Use Xero to process invoices and support the accounts team with finance administration tasks Ensure all purchase orders, invoices, and delivery notes are accurately recorded and filed Maintain organised digital and physical filing systems, ensuring compliance with company procedures Assist with ordering office supplies and managing relationships with external suppliers Provide general office support, including data entry, document preparation, and reporting Proactively identify administrative improvements to enhance efficiency within the office Is this you? Previous experience in an administrative role, ideally within construction or a fast-paced office environment Experience using Xero software and having invoicing experience is beneficial, but not essential Strong organisational skills with the ability to manage multiple priorities and meet deadlines Excellent communication skills, both written and verbal, with confidence speaking to clients, suppliers, and subcontractors High level of attention to detail and accuracy, particularly when handling documentation and financial data Proactive and self-motivated, with the ability to work independently and take initiative Competent in Microsoft Office (Word, Excel, Outlook) and general office systems If this sounds like YOU, then apply with your CV TODAY! We are excited to speak to you about this opportunity! NB: If this company and position appeals to you then please apply your CV on-line and please send your CV to (url removed) Advertised by Office Angels, South Coast branch . Please note that due to a high volume of response Office Angels receive; only successful candidates will be contacted For the purposes of the Regulations, please note that Office Angels in the provision of these services will be operating as a recruitment agency. Office Angels are an equal opportunities employer Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Accounts Payable Administrator Hybrid working available£12.71 per hourMonday - Friday We are currently recruiting for an experienced Accounts Payable Administrator to join a busy and supportive finance team within a well-established organisation. This is a fantastic opportunity for someone with strong accounts payable experience who is looking for a hybrid role in a fast-paced environment. Key Responsibilities: Processing a high volume of purchase invoices accurately and efficiently Matching, batching, and coding invoices Resolving invoice queries with internal teams and external suppliers Reconciliation of supplier statements Assisting with payment runs Maintaining accurate financial records Supporting the wider finance team where required Requirements: Minimum 2 years' experience in an Accounts Payable role Strong attention to detail and accuracy Good organisational skills with the ability to manage workload effectively Confident communicator, both written and verbal Experience using finance systems and Microsoft Excel What's on Offer: Competitive hourly rate of £12.71 Hybrid working available Opportunity to work within a supportive team environment Potential for the role to develop further If you have the required experience and are looking for your next opportunity in accounts payable, we'd love to hear from you. Please apply to the job advert above! Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Jun 13, 2026
Contractor
Accounts Payable Administrator Hybrid working available£12.71 per hourMonday - Friday We are currently recruiting for an experienced Accounts Payable Administrator to join a busy and supportive finance team within a well-established organisation. This is a fantastic opportunity for someone with strong accounts payable experience who is looking for a hybrid role in a fast-paced environment. Key Responsibilities: Processing a high volume of purchase invoices accurately and efficiently Matching, batching, and coding invoices Resolving invoice queries with internal teams and external suppliers Reconciliation of supplier statements Assisting with payment runs Maintaining accurate financial records Supporting the wider finance team where required Requirements: Minimum 2 years' experience in an Accounts Payable role Strong attention to detail and accuracy Good organisational skills with the ability to manage workload effectively Confident communicator, both written and verbal Experience using finance systems and Microsoft Excel What's on Offer: Competitive hourly rate of £12.71 Hybrid working available Opportunity to work within a supportive team environment Potential for the role to develop further If you have the required experience and are looking for your next opportunity in accounts payable, we'd love to hear from you. Please apply to the job advert above! Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Business Development Manager London & South East Up to 105,000 plus package Due to continued growth, we are seeking a UK Senior Sales / Business Development Manager to join a busy facades sub-contractor to source, manage and grow key accounts and new business in London. This company is recognised as a leading contractor in the delivery of bespoke high end facades and glass projects. This will require someone with more than just a sales approach but a detailed understanding of the design and technical aspects of the work. The role will be predominantly based from offices in Central London, with the expectation to set up and attend regular prospecting meetings across the Greater London area, attend site for pre-start meetings and site updates at various locations. With an already existing customer base, the ideal candidate will not only maintain strong relationships with key accounts but continue to grow the customer portfolio. You will work closely with the BD Director and Managing Director and Senior Leadership Team to develop new opportunities for profitable and sustainable growth. This opportunity is ideal for an experienced, entrepreneurial, and highly motivated professional with ambitions to make an impact. UK Senior Sales / Business Development Manager Duties: Reading construction drawings and BoQ's, working with Main Contractors to agree product detail, programme schedules and lead times. Manage relationships and set expectations with Contractors. Working closely with Sales Administrators to draw up order details for customer sign off. Work with the Estimating Department to manage sales enquiries. Maintain an up-to-date record of all leads and sales via our bespoke CRM system. UK Senior Sales / Business Development Manager Requirements: You will have a proven track record of self-generated leads to execute these strategies driving business both in new and existing markets. Proven track record in achieving sales targets. Ideally have experience in the Glass, Windows, Facades industry. Very strong attention to detail. Ability to learn new processes and products quickly. Proficient in using emails and Microsoft Office. Strong understanding of the construction industry, particularly in residential and commercial developments Strong communication skills Self-motivated Well-organized individual who has a deep understanding of prospecting and developing strong relationships with customers at a senior level.
Jun 13, 2026
Full time
Business Development Manager London & South East Up to 105,000 plus package Due to continued growth, we are seeking a UK Senior Sales / Business Development Manager to join a busy facades sub-contractor to source, manage and grow key accounts and new business in London. This company is recognised as a leading contractor in the delivery of bespoke high end facades and glass projects. This will require someone with more than just a sales approach but a detailed understanding of the design and technical aspects of the work. The role will be predominantly based from offices in Central London, with the expectation to set up and attend regular prospecting meetings across the Greater London area, attend site for pre-start meetings and site updates at various locations. With an already existing customer base, the ideal candidate will not only maintain strong relationships with key accounts but continue to grow the customer portfolio. You will work closely with the BD Director and Managing Director and Senior Leadership Team to develop new opportunities for profitable and sustainable growth. This opportunity is ideal for an experienced, entrepreneurial, and highly motivated professional with ambitions to make an impact. UK Senior Sales / Business Development Manager Duties: Reading construction drawings and BoQ's, working with Main Contractors to agree product detail, programme schedules and lead times. Manage relationships and set expectations with Contractors. Working closely with Sales Administrators to draw up order details for customer sign off. Work with the Estimating Department to manage sales enquiries. Maintain an up-to-date record of all leads and sales via our bespoke CRM system. UK Senior Sales / Business Development Manager Requirements: You will have a proven track record of self-generated leads to execute these strategies driving business both in new and existing markets. Proven track record in achieving sales targets. Ideally have experience in the Glass, Windows, Facades industry. Very strong attention to detail. Ability to learn new processes and products quickly. Proficient in using emails and Microsoft Office. Strong understanding of the construction industry, particularly in residential and commercial developments Strong communication skills Self-motivated Well-organized individual who has a deep understanding of prospecting and developing strong relationships with customers at a senior level.
Wellington Professional Recruitment
Dromore, County Tyrone
Accounts Administrator Full Time / Office based Based in Dromore, Co Down. Exciting opportunity for an Accounts Administrator to join a leading local construction company with a large presence and projects throughout UK and Ireland. Our client is looking to appoint an Accounts Assistant to join their team in Dromore, Co Down on a permanent full-time basis. As Accounts Administrator you will report to the Financial Controller and be responsible for the administrative, control and reporting requirements of the various live projects, liaising with Project Managers and Cost Managers on a daily/weekly basis. As Accounts Administrator, your key responsibilities will be supporting the Financial Controller and Project Managers with the following Payroll and Purchase Ledger support: Receipt and Processing of weekly timesheets from uAttend and Sites Process weekly payroll and post to Sage and bank Raise and post all Subcontractor Invoices and post to Sage and Bank Upload and file timesheets to Sharepoint Maintain Sage Projects Processing all PO's and Purchase orders Receipt of Purchase invoices and matching to PO's Reconciliation of all supplier statements A full list of duties can be provided. As Accounts Administrator, your key attributes and experience will include: Experience in a similar Administration position using financial software in processing Payroll, Sales Invoicing and Purchasing Excellent organisational and administrative skills, Strong time management skills with the ability to prioritise Excellent computer skills including the use of Sage and Microsoft Office applications. Experience in compiling or checking documents, procurement or purchasing processes and contract administration Experience in tracking and reporting costs Experience in operating databases or financial systems To be considered for this Accounts Administrator role you will have: Minimum 5 passes at GCSE level Grade C or above (or equivalent) to include English & Maths Minimum of 3 years experience working within a payroll and job costing environment Advanced PC skills, particularly Excel. Sage 200 Online experience is essential. Excellent communication and presentation skills. If you are interested in this Accounts Administrator opportunity and would like to be considered, please apply via the link provided. A member of our recruitment team will contact you to discuss the role in more detail. For further information, please contact Michael or Anne at Wellington Professional Recruitment . All applications and discussions will be handled in strict confidence . This vacancy is being advertised by Wellington Professional Recruitment Ltd, acting as an Employment Agency on behalf of our client.
Jun 13, 2026
Full time
Accounts Administrator Full Time / Office based Based in Dromore, Co Down. Exciting opportunity for an Accounts Administrator to join a leading local construction company with a large presence and projects throughout UK and Ireland. Our client is looking to appoint an Accounts Assistant to join their team in Dromore, Co Down on a permanent full-time basis. As Accounts Administrator you will report to the Financial Controller and be responsible for the administrative, control and reporting requirements of the various live projects, liaising with Project Managers and Cost Managers on a daily/weekly basis. As Accounts Administrator, your key responsibilities will be supporting the Financial Controller and Project Managers with the following Payroll and Purchase Ledger support: Receipt and Processing of weekly timesheets from uAttend and Sites Process weekly payroll and post to Sage and bank Raise and post all Subcontractor Invoices and post to Sage and Bank Upload and file timesheets to Sharepoint Maintain Sage Projects Processing all PO's and Purchase orders Receipt of Purchase invoices and matching to PO's Reconciliation of all supplier statements A full list of duties can be provided. As Accounts Administrator, your key attributes and experience will include: Experience in a similar Administration position using financial software in processing Payroll, Sales Invoicing and Purchasing Excellent organisational and administrative skills, Strong time management skills with the ability to prioritise Excellent computer skills including the use of Sage and Microsoft Office applications. Experience in compiling or checking documents, procurement or purchasing processes and contract administration Experience in tracking and reporting costs Experience in operating databases or financial systems To be considered for this Accounts Administrator role you will have: Minimum 5 passes at GCSE level Grade C or above (or equivalent) to include English & Maths Minimum of 3 years experience working within a payroll and job costing environment Advanced PC skills, particularly Excel. Sage 200 Online experience is essential. Excellent communication and presentation skills. If you are interested in this Accounts Administrator opportunity and would like to be considered, please apply via the link provided. A member of our recruitment team will contact you to discuss the role in more detail. For further information, please contact Michael or Anne at Wellington Professional Recruitment . All applications and discussions will be handled in strict confidence . This vacancy is being advertised by Wellington Professional Recruitment Ltd, acting as an Employment Agency on behalf of our client.
PURPOSE To provide assistance in the commercial aspects of projects within the business. KEY PERFORMANCE INDICATORS & MEASURES Providing commercial administrative support to the Commercial team. KEY ACCOUNTABILITIES Work with QSs to aid the payment process and ensure deadlines are met. Update subcontractor order values/payment summaries and process subcontractor invoices. Liaise with subcontractors, maintaining efficient communication and correspondence channels. Assist in the preparation of subcontract agreements. Assist in compiling compensation events and early warnings. Assist in submission of applications and final accounts (subcontractor/client). Attend internal meetings. General office and site-based commercial administration. Support Operations with commercial administration activities. Collate, analyse and distribute client information. Pursue personal development of skills and knowledge necessary for effective role performance. Comply with company rules, policies and procedures at all times, including those relating to data protection and information security. Carry out any other reasonable tasks required from time to time to enable the organisation to remain adaptable to changing markets and needs. SKILLS / KNOWLEDGE Good IT skills including Word and Excel. Good time management. Excellent written and verbal communication skills. Accurate with strong attention to detail. Good numeracy and literacy skills. Good communication skills. Understanding of key contractual timeframes. Good negotiation skills. Good problem-solving skills. BEHAVIOURS Role model company values in all activities and interactions with employees, clients and stakeholders. Present a positive image including personal appearance, punctuality and reliability. Self-motivated with personal responsibility for making things happen. Ability to accept feedback and willingness to learn/develop skills, knowledge and behaviours. Display assertiveness and persistence by reacting positively to setbacks. Strive to achieve positive results and successes for the business. Work closely and effectively with members of the site team and colleagues. Work effectively and inclusively with colleagues, clients, stakeholders, customers, teams and individuals both within and outside the organisation. Adopt a professional manner and attitude. Pro-active and intuitive approach to working. Able to prioritise workload. Able to challenge and question information given. Understand and play to own strengths with confidence.
Jun 12, 2026
Full time
PURPOSE To provide assistance in the commercial aspects of projects within the business. KEY PERFORMANCE INDICATORS & MEASURES Providing commercial administrative support to the Commercial team. KEY ACCOUNTABILITIES Work with QSs to aid the payment process and ensure deadlines are met. Update subcontractor order values/payment summaries and process subcontractor invoices. Liaise with subcontractors, maintaining efficient communication and correspondence channels. Assist in the preparation of subcontract agreements. Assist in compiling compensation events and early warnings. Assist in submission of applications and final accounts (subcontractor/client). Attend internal meetings. General office and site-based commercial administration. Support Operations with commercial administration activities. Collate, analyse and distribute client information. Pursue personal development of skills and knowledge necessary for effective role performance. Comply with company rules, policies and procedures at all times, including those relating to data protection and information security. Carry out any other reasonable tasks required from time to time to enable the organisation to remain adaptable to changing markets and needs. SKILLS / KNOWLEDGE Good IT skills including Word and Excel. Good time management. Excellent written and verbal communication skills. Accurate with strong attention to detail. Good numeracy and literacy skills. Good communication skills. Understanding of key contractual timeframes. Good negotiation skills. Good problem-solving skills. BEHAVIOURS Role model company values in all activities and interactions with employees, clients and stakeholders. Present a positive image including personal appearance, punctuality and reliability. Self-motivated with personal responsibility for making things happen. Ability to accept feedback and willingness to learn/develop skills, knowledge and behaviours. Display assertiveness and persistence by reacting positively to setbacks. Strive to achieve positive results and successes for the business. Work closely and effectively with members of the site team and colleagues. Work effectively and inclusively with colleagues, clients, stakeholders, customers, teams and individuals both within and outside the organisation. Adopt a professional manner and attitude. Pro-active and intuitive approach to working. Able to prioritise workload. Able to challenge and question information given. Understand and play to own strengths with confidence.
PURPOSE To provide assistance in the commercial aspects of projects within the business. KEY PERFORMANCE INDICATORS & MEASURES Providing commercial administrative support to the Commercial team. KEY ACCOUNTABILITIES Work with QSs to aid the payment process and ensure deadlines are met. Update subcontractor order values/payment summaries and process subcontractor invoices. Liaise with subcontractors, maintaining efficient communication and correspondence channels. Assist in the preparation of subcontract agreements. Assist in compiling compensation events and early warnings. Assist in submission of applications and final accounts (subcontractor/client). Attend internal meetings. General office and site-based commercial administration. Support Operations with commercial administration activities. Collate, analyse and distribute client information. Pursue personal development of skills and knowledge necessary for effective role performance. Comply with company rules, policies and procedures at all times, including those relating to data protection and information security. Carry out any other reasonable tasks required from time to time to enable the organisation to remain adaptable to changing markets and needs. SKILLS / KNOWLEDGE Good IT skills including Word and Excel. Good time management. Excellent written and verbal communication skills. Accurate with strong attention to detail. Good numeracy and literacy skills. Good communication skills. Understanding of key contractual timeframes. Good negotiation skills. Good problem-solving skills. BEHAVIOURS Role model company values in all activities and interactions with employees, clients and stakeholders. Present a positive image including personal appearance, punctuality and reliability. Self-motivated with personal responsibility for making things happen. Ability to accept feedback and willingness to learn/develop skills, knowledge and behaviours. Display assertiveness and persistence by reacting positively to setbacks. Strive to achieve positive results and successes for the business. Work closely and effectively with members of the site team and colleagues. Work effectively and inclusively with colleagues, clients, stakeholders, customers, teams and individuals both within and outside the organisation. Adopt a professional manner and attitude. Pro-active and intuitive approach to working. Able to prioritise workload. Able to challenge and question information given. Understand and play to own strengths with confidence.
Jun 12, 2026
Full time
PURPOSE To provide assistance in the commercial aspects of projects within the business. KEY PERFORMANCE INDICATORS & MEASURES Providing commercial administrative support to the Commercial team. KEY ACCOUNTABILITIES Work with QSs to aid the payment process and ensure deadlines are met. Update subcontractor order values/payment summaries and process subcontractor invoices. Liaise with subcontractors, maintaining efficient communication and correspondence channels. Assist in the preparation of subcontract agreements. Assist in compiling compensation events and early warnings. Assist in submission of applications and final accounts (subcontractor/client). Attend internal meetings. General office and site-based commercial administration. Support Operations with commercial administration activities. Collate, analyse and distribute client information. Pursue personal development of skills and knowledge necessary for effective role performance. Comply with company rules, policies and procedures at all times, including those relating to data protection and information security. Carry out any other reasonable tasks required from time to time to enable the organisation to remain adaptable to changing markets and needs. SKILLS / KNOWLEDGE Good IT skills including Word and Excel. Good time management. Excellent written and verbal communication skills. Accurate with strong attention to detail. Good numeracy and literacy skills. Good communication skills. Understanding of key contractual timeframes. Good negotiation skills. Good problem-solving skills. BEHAVIOURS Role model company values in all activities and interactions with employees, clients and stakeholders. Present a positive image including personal appearance, punctuality and reliability. Self-motivated with personal responsibility for making things happen. Ability to accept feedback and willingness to learn/develop skills, knowledge and behaviours. Display assertiveness and persistence by reacting positively to setbacks. Strive to achieve positive results and successes for the business. Work closely and effectively with members of the site team and colleagues. Work effectively and inclusively with colleagues, clients, stakeholders, customers, teams and individuals both within and outside the organisation. Adopt a professional manner and attitude. Pro-active and intuitive approach to working. Able to prioritise workload. Able to challenge and question information given. Understand and play to own strengths with confidence.
Payroll, Part Time, Full Time We are looking for an enthusiastic and detail-oriented Payroll Administrator to join our growing team. This role can be part-time or full-time, between 16 and 40 hours. Job OverviewThis role involves managing payroll services for a portfolio of clients across a variety of industries. You will work closely with clients, HMRC, pension providers, and internal departments to ensure payrolls are processed accurately, compliantly, and on time.You will play a key role in supporting clients with payroll queries, pension compliance, CIS requirements, and payroll systems while developing your technical knowledge and client relationship skills in a friendly and professional environment. Key Responsibilities Processing weekly, fortnightly, four-weekly, and monthly payrolls for a range of clients Ensuring payrolls are completed accurately and within strict deadlines Managing PAYE, National Insurance, statutory payments, student loans, and pension deductions Submission of RTI reports to HMRC including FPS and EPS submissions Administration of workplace pensions, including auto-enrolment duties and pension uploads Processing starters, leavers, P45s, P60s, and statutory payments including SSP, SMP, SPP, and SAP Processing CIS returns, subcontractor verification, and CIS deductions where required Assisting clients with CIS compliance and maintaining accurate CIS records Liaising with HMRC, pension providers, subcontractors, and clients to resolve payroll and CIS-related queries Maintaining accurate payroll records and ensuring compliance with current UK payroll and CIS legislation Assisting clients with payroll software and identifying opportunities to improve payroll systems and efficiencies Working closely with bookkeeping and accounts departments to support client needs Providing exceptional client service through responsive communication and professional support Staying up to date with changes in payroll legislation, employment law, pension regulations, and CIS requirements Skills & ExperiencePrevious payroll experience within an accountancy practice or payroll bureau preferred Strong understanding of UK payroll legislation, CIS, and HMRC requirements Experience using payroll software such as Sage Payroll Knowledge of auto-enrolment pensions and workplace pension legislation Excellent attention to detail and organisational skills Strong computer literacy and confidence using cloud-based systems Ability to manage multiple payrolls and deadlines effectively Excellent written and verbal communication skills A proactive attitude with a willingness to learn and develop professionally CIPP qualification or payroll-related qualifications would be advantageous The role may involve occasional travel between our offices and client premises, therefore own transport would be beneficial, although not essential.Immediate start available. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.
Jun 12, 2026
Full time
Payroll, Part Time, Full Time We are looking for an enthusiastic and detail-oriented Payroll Administrator to join our growing team. This role can be part-time or full-time, between 16 and 40 hours. Job OverviewThis role involves managing payroll services for a portfolio of clients across a variety of industries. You will work closely with clients, HMRC, pension providers, and internal departments to ensure payrolls are processed accurately, compliantly, and on time.You will play a key role in supporting clients with payroll queries, pension compliance, CIS requirements, and payroll systems while developing your technical knowledge and client relationship skills in a friendly and professional environment. Key Responsibilities Processing weekly, fortnightly, four-weekly, and monthly payrolls for a range of clients Ensuring payrolls are completed accurately and within strict deadlines Managing PAYE, National Insurance, statutory payments, student loans, and pension deductions Submission of RTI reports to HMRC including FPS and EPS submissions Administration of workplace pensions, including auto-enrolment duties and pension uploads Processing starters, leavers, P45s, P60s, and statutory payments including SSP, SMP, SPP, and SAP Processing CIS returns, subcontractor verification, and CIS deductions where required Assisting clients with CIS compliance and maintaining accurate CIS records Liaising with HMRC, pension providers, subcontractors, and clients to resolve payroll and CIS-related queries Maintaining accurate payroll records and ensuring compliance with current UK payroll and CIS legislation Assisting clients with payroll software and identifying opportunities to improve payroll systems and efficiencies Working closely with bookkeeping and accounts departments to support client needs Providing exceptional client service through responsive communication and professional support Staying up to date with changes in payroll legislation, employment law, pension regulations, and CIS requirements Skills & ExperiencePrevious payroll experience within an accountancy practice or payroll bureau preferred Strong understanding of UK payroll legislation, CIS, and HMRC requirements Experience using payroll software such as Sage Payroll Knowledge of auto-enrolment pensions and workplace pension legislation Excellent attention to detail and organisational skills Strong computer literacy and confidence using cloud-based systems Ability to manage multiple payrolls and deadlines effectively Excellent written and verbal communication skills A proactive attitude with a willingness to learn and develop professionally CIPP qualification or payroll-related qualifications would be advantageous The role may involve occasional travel between our offices and client premises, therefore own transport would be beneficial, although not essential.Immediate start available. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.
Quantity Surveyor - Construction Projects Two fantastic opportunities are available for an Intermediate and Senior Quantity Surveyor with experience in cost management, project management, employer's agent duties, contract administration and commercial management. If you've also worked in the following roles, we'd also like to hear from you: Cost Consultant, Construction Project Manager, Contract Administrator, Commercial Manager, Cost Manager SALARY: Competitive + Benefits LOCATION: Leeds, West Yorkshire HYBRID WORKING The intermediate-level role requires office attendance in Leeds three days per week. For senior-level appointments, more flexible working arrangements may be considered, depending on experience, project requirements and individual profile. JOB TYPE: Full-Time, Permanent PLEASE NOTE: You will need a Full Driving Licence (Pool cars can be used) JOB OVERVIEW We have a fantastic new job opportunity for a Quantity Surveyor to join a growing and ambitious organisation delivering projects across the construction, residential, commercial and infrastructure sectors. There are two roles available: one intermediate-level position and one senior-level position. As a Quantity Surveyor you will support or lead project finances, contracts, forecasting, cost control, project management and employer's agent responsibilities. Working closely with project managers, clients, contractors and stakeholders, the Quantity Surveyor will help maintain commercial performance, manage risk and support successful project delivery. ABOUT THE COMPANY The company is a medium sized business dealing with all aspects of the property industry, as well as the Healthcare and Retail sectors, across the UK, Australia and the Middle East. The company is not a big corporate business. Their greatest strength is the people who work there which ultimately leads to repeat business and referrals with new clients APPLY TODAY Ready to make your next career move? Apply Now for our Recruitment Team to review. DUTIES Your duties as the Quantity Surveyor include: Managing Project Budgets: Monitoring cost control, forecasting and financial performance across projects Supporting Project Management: Assisting with or leading project delivery, client liaison and stakeholder coordination Undertaking Employer's Agent Duties: Supporting contract administration and acting as a key point of contact across projects Preparing Tender Documentation: Reviewing tender packs, contracts and procurement information Conducting Risk Assessments: Identifying commercial risks and supporting value engineering activities Negotiating Agreements: Liaising with contractors, suppliers and subcontractors to support positive commercial outcomes Overseeing Valuations: Managing variations, interim valuations and final accounts Ensuring Compliance: Maintaining compliance with contractual and legal requirements Mentoring Junior Team Members: Providing guidance and support where appropriate, particularly at senior level CANDIDATE REQUIREMENTS Quantity Surveying Background: Previous experience in quantity surveying, commercial management or construction cost control Project Management Exposure: Experience of project management and/or employer's agent duties would be highly desirable Qualifications: BSc degree in Quantity Surveying, Construction Management or a related discipline preferred Contract Knowledge: Good understanding of JCT contracts and contract administration Technical Skills: Experience using cost management software such as Bluebeam and Microsoft Office applications Commercial Awareness: Strong analytical, negotiation, problem-solving and financial management skills Communication Skills: Able to build positive relationships with clients, contractors, colleagues and stakeholders Working Arrangements: Intermediate candidates must be realistically commutable to Oxford for three office days per week Senior Flexibility: Senior candidates may be considered for more flexible or remote working, depending on experience and profile Professional Development: MRICS qualification preferred or willingness to work towards chartered status BENEFITS Very competitive salary package Flexible hybrid working Clear career progression opportunities Health and wellbeing support Exposure to exciting high-profile projects Supportive and social team culture On-site gym HOW TO APPLY To be considered for this job vacancy, please submit your CV to our Recruitment Team who will review your details. CV's of Job Applicants meeting this requirement will be submitted to our Client for consideration. By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose. JOB REF: AWDO-P14708 Full-Time, Permanent Surveying Jobs, Careers and Vacancies. Find a new job and work in Leeds, West Yorkshire. Multi-Job Board Advertising and CV Sourcing Recruitment Services provided by AWD online. AWD online specialise in sourcing candidates and advertising vacancies on multiple job boards for companies on a non-commission basis. AWD online operates as an employment agency. awd online
Jun 11, 2026
Full time
Quantity Surveyor - Construction Projects Two fantastic opportunities are available for an Intermediate and Senior Quantity Surveyor with experience in cost management, project management, employer's agent duties, contract administration and commercial management. If you've also worked in the following roles, we'd also like to hear from you: Cost Consultant, Construction Project Manager, Contract Administrator, Commercial Manager, Cost Manager SALARY: Competitive + Benefits LOCATION: Leeds, West Yorkshire HYBRID WORKING The intermediate-level role requires office attendance in Leeds three days per week. For senior-level appointments, more flexible working arrangements may be considered, depending on experience, project requirements and individual profile. JOB TYPE: Full-Time, Permanent PLEASE NOTE: You will need a Full Driving Licence (Pool cars can be used) JOB OVERVIEW We have a fantastic new job opportunity for a Quantity Surveyor to join a growing and ambitious organisation delivering projects across the construction, residential, commercial and infrastructure sectors. There are two roles available: one intermediate-level position and one senior-level position. As a Quantity Surveyor you will support or lead project finances, contracts, forecasting, cost control, project management and employer's agent responsibilities. Working closely with project managers, clients, contractors and stakeholders, the Quantity Surveyor will help maintain commercial performance, manage risk and support successful project delivery. ABOUT THE COMPANY The company is a medium sized business dealing with all aspects of the property industry, as well as the Healthcare and Retail sectors, across the UK, Australia and the Middle East. The company is not a big corporate business. Their greatest strength is the people who work there which ultimately leads to repeat business and referrals with new clients APPLY TODAY Ready to make your next career move? Apply Now for our Recruitment Team to review. DUTIES Your duties as the Quantity Surveyor include: Managing Project Budgets: Monitoring cost control, forecasting and financial performance across projects Supporting Project Management: Assisting with or leading project delivery, client liaison and stakeholder coordination Undertaking Employer's Agent Duties: Supporting contract administration and acting as a key point of contact across projects Preparing Tender Documentation: Reviewing tender packs, contracts and procurement information Conducting Risk Assessments: Identifying commercial risks and supporting value engineering activities Negotiating Agreements: Liaising with contractors, suppliers and subcontractors to support positive commercial outcomes Overseeing Valuations: Managing variations, interim valuations and final accounts Ensuring Compliance: Maintaining compliance with contractual and legal requirements Mentoring Junior Team Members: Providing guidance and support where appropriate, particularly at senior level CANDIDATE REQUIREMENTS Quantity Surveying Background: Previous experience in quantity surveying, commercial management or construction cost control Project Management Exposure: Experience of project management and/or employer's agent duties would be highly desirable Qualifications: BSc degree in Quantity Surveying, Construction Management or a related discipline preferred Contract Knowledge: Good understanding of JCT contracts and contract administration Technical Skills: Experience using cost management software such as Bluebeam and Microsoft Office applications Commercial Awareness: Strong analytical, negotiation, problem-solving and financial management skills Communication Skills: Able to build positive relationships with clients, contractors, colleagues and stakeholders Working Arrangements: Intermediate candidates must be realistically commutable to Oxford for three office days per week Senior Flexibility: Senior candidates may be considered for more flexible or remote working, depending on experience and profile Professional Development: MRICS qualification preferred or willingness to work towards chartered status BENEFITS Very competitive salary package Flexible hybrid working Clear career progression opportunities Health and wellbeing support Exposure to exciting high-profile projects Supportive and social team culture On-site gym HOW TO APPLY To be considered for this job vacancy, please submit your CV to our Recruitment Team who will review your details. CV's of Job Applicants meeting this requirement will be submitted to our Client for consideration. By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose. JOB REF: AWDO-P14708 Full-Time, Permanent Surveying Jobs, Careers and Vacancies. Find a new job and work in Leeds, West Yorkshire. Multi-Job Board Advertising and CV Sourcing Recruitment Services provided by AWD online. AWD online specialise in sourcing candidates and advertising vacancies on multiple job boards for companies on a non-commission basis. AWD online operates as an employment agency. awd online
We are looking for an enthusiastic and detail-oriented Payroll Administrator to join our growing team. This role can be part-time or full-time, between 16 and 40 hours. Job OverviewThis role involves managing payroll services for a portfolio of clients across a variety of industries. You will work closely with clients, HMRC, pension providers, and internal departments to ensure payrolls are processed accurately, compliantly, and on time.You will play a key role in supporting clients with payroll queries, pension compliance, CIS requirements, and payroll systems while developing your technical knowledge and client relationship skills in a friendly and professional environment. Key Responsibilities Processing weekly, fortnightly, four-weekly, and monthly payrolls for a range of clients Ensuring payrolls are completed accurately and within strict deadlines Managing PAYE, National Insurance, statutory payments, student loans, and pension deductions Submission of RTI reports to HMRC including FPS and EPS submissions Administration of workplace pensions, including auto-enrolment duties and pension uploads Processing starters, leavers, P45s, P60s, and statutory payments including SSP, SMP, SPP, and SAP Processing CIS returns, subcontractor verification, and CIS deductions where required Assisting clients with CIS compliance and maintaining accurate CIS records Liaising with HMRC, pension providers, subcontractors, and clients to resolve payroll and CIS-related queries Maintaining accurate payroll records and ensuring compliance with current UK payroll and CIS legislation Assisting clients with payroll software and identifying opportunities to improve payroll systems and efficiencies Working closely with bookkeeping and accounts departments to support client needs Providing exceptional client service through responsive communication and professional support Staying up to date with changes in payroll legislation, employment law, pension regulations, and CIS requirements Skills & Experience Previous payroll experience within an accountancy practice or payroll bureau preferred Strong understanding of UK payroll legislation, CIS, and HMRC requirements Experience using payroll software such as Sage Payroll Knowledge of auto-enrolment pensions and workplace pension legislation Excellent attention to detail and organisational skills Strong computer literacy and confidence using cloud-based systems Ability to manage multiple payrolls and deadlines effectively Excellent written and verbal communication skills A proactive attitude with a willingness to learn and develop professionally CIPP qualification or payroll-related qualifications would be advantageous The role may involve occasional travel between our offices and client premises, therefore own transport would be beneficial, although not essential.Immediate start available. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Jun 11, 2026
Full time
We are looking for an enthusiastic and detail-oriented Payroll Administrator to join our growing team. This role can be part-time or full-time, between 16 and 40 hours. Job OverviewThis role involves managing payroll services for a portfolio of clients across a variety of industries. You will work closely with clients, HMRC, pension providers, and internal departments to ensure payrolls are processed accurately, compliantly, and on time.You will play a key role in supporting clients with payroll queries, pension compliance, CIS requirements, and payroll systems while developing your technical knowledge and client relationship skills in a friendly and professional environment. Key Responsibilities Processing weekly, fortnightly, four-weekly, and monthly payrolls for a range of clients Ensuring payrolls are completed accurately and within strict deadlines Managing PAYE, National Insurance, statutory payments, student loans, and pension deductions Submission of RTI reports to HMRC including FPS and EPS submissions Administration of workplace pensions, including auto-enrolment duties and pension uploads Processing starters, leavers, P45s, P60s, and statutory payments including SSP, SMP, SPP, and SAP Processing CIS returns, subcontractor verification, and CIS deductions where required Assisting clients with CIS compliance and maintaining accurate CIS records Liaising with HMRC, pension providers, subcontractors, and clients to resolve payroll and CIS-related queries Maintaining accurate payroll records and ensuring compliance with current UK payroll and CIS legislation Assisting clients with payroll software and identifying opportunities to improve payroll systems and efficiencies Working closely with bookkeeping and accounts departments to support client needs Providing exceptional client service through responsive communication and professional support Staying up to date with changes in payroll legislation, employment law, pension regulations, and CIS requirements Skills & Experience Previous payroll experience within an accountancy practice or payroll bureau preferred Strong understanding of UK payroll legislation, CIS, and HMRC requirements Experience using payroll software such as Sage Payroll Knowledge of auto-enrolment pensions and workplace pension legislation Excellent attention to detail and organisational skills Strong computer literacy and confidence using cloud-based systems Ability to manage multiple payrolls and deadlines effectively Excellent written and verbal communication skills A proactive attitude with a willingness to learn and develop professionally CIPP qualification or payroll-related qualifications would be advantageous The role may involve occasional travel between our offices and client premises, therefore own transport would be beneficial, although not essential.Immediate start available. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Andy File Associates Limited are working as a recruitment business on behalf of our client with regards this permanent position. Our Facilities Management client is looking for a Business Support Administrator to join them at their Head office in Sheffield. The ideal candidate will have a Helpdesk background and should have experience working in Office Administration including costing and invoicing alongside good IT skills. Any previous experience working within a facilities management or construction environment would be beneficial. Working Hours: 9.00am - 5,00pm Monday to Friday Reporting to FM Business Support Manager Job Description Use a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, etc., to produce correspondence and documents and to maintain presentations, records, spreadsheets and databases. Produce Quotes, Purchase Orders and Invoices. Support accounts with inputting supplier invoices. Collate, produce and distribute reports from results generated by Subcontractors and send them out to clients. Experience of using a CAFM system such as Job logic, Maximo, Easybuild or similar. Scheduling and keeping up to date the PPM, periodic and inspection records. Dispatching certificates and new O&M style booklets for stores and FM service users. Keeping site addresses and details up to date as they change. Arrange travel and accommodation for staff or customers and other external contacts. Receive incoming calls from Clients and log/raise work orders in CAFM system. Deploy jobs to Technicians via the phone and CAFM system. Update CAFM system with subcontractor work details to ensure the system reflects all works carried out. Process Timesheets by updating CAFM system to ensure Technicians times are correctly allocated to individual jobs. Liaise with staff in other departments and with external contacts. Order and maintaining stationery and equipment. Sort and distribute incoming post and organising and sending outgoing post. Organise and store paperwork, documents and computer-based information. photocopying and printing various documents, sometimes on behalf of other colleagues. Prepare documentation for internal process as per ISO Standards. Liaise with our Health and Safety Forum and Human Resources Coordinator to engage with Learning and Development as necessary. Any other duties which are required by the business and within the scope of the role Personal Specification A background in Facilities Management or Construction desirable but not essential. Qualifications or Business skills/experience that relate to the position. Experience in costing and invoicing. Excellent Level of IT Literacy. Some experience using Business Software such as Joblogic, accounting software, Coins etc. Ability to use own initiative, working accurately with policies and procedures Prioritise workload and meet deadlines with attention to detail Written and Verbal communication skills Key Performance Indicators Technical skills and application- Demonstrates knowledge and application of the skills required for this position. This includes knowledge and understanding of appropriate equipment, legislation, policies and procedures. Continuous quality improvement- Commitment to ensuring quality services are delivered to both internal and external clients through continuous improvement activities Customer service- Excellent communication and interpersonal skills including demonstrated experience in liaising with a wide range of internal and external clients. Benefits Holiday Entitlement 33 days, including Bank Holidays pro-rata. All employees are eligible for a long service accrual of 1 day per 5 years of service, up to a maximum of 5 days. Bupa Private Healthcare and Cash Plan; available upon successful completion of your probation period, you will have the choice to be opted into their company healthcare scheme. Zurich Life Insurance Cover. Training- you will receive ongoing core competency training in your respective field of work.
Jun 10, 2026
Full time
Andy File Associates Limited are working as a recruitment business on behalf of our client with regards this permanent position. Our Facilities Management client is looking for a Business Support Administrator to join them at their Head office in Sheffield. The ideal candidate will have a Helpdesk background and should have experience working in Office Administration including costing and invoicing alongside good IT skills. Any previous experience working within a facilities management or construction environment would be beneficial. Working Hours: 9.00am - 5,00pm Monday to Friday Reporting to FM Business Support Manager Job Description Use a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, etc., to produce correspondence and documents and to maintain presentations, records, spreadsheets and databases. Produce Quotes, Purchase Orders and Invoices. Support accounts with inputting supplier invoices. Collate, produce and distribute reports from results generated by Subcontractors and send them out to clients. Experience of using a CAFM system such as Job logic, Maximo, Easybuild or similar. Scheduling and keeping up to date the PPM, periodic and inspection records. Dispatching certificates and new O&M style booklets for stores and FM service users. Keeping site addresses and details up to date as they change. Arrange travel and accommodation for staff or customers and other external contacts. Receive incoming calls from Clients and log/raise work orders in CAFM system. Deploy jobs to Technicians via the phone and CAFM system. Update CAFM system with subcontractor work details to ensure the system reflects all works carried out. Process Timesheets by updating CAFM system to ensure Technicians times are correctly allocated to individual jobs. Liaise with staff in other departments and with external contacts. Order and maintaining stationery and equipment. Sort and distribute incoming post and organising and sending outgoing post. Organise and store paperwork, documents and computer-based information. photocopying and printing various documents, sometimes on behalf of other colleagues. Prepare documentation for internal process as per ISO Standards. Liaise with our Health and Safety Forum and Human Resources Coordinator to engage with Learning and Development as necessary. Any other duties which are required by the business and within the scope of the role Personal Specification A background in Facilities Management or Construction desirable but not essential. Qualifications or Business skills/experience that relate to the position. Experience in costing and invoicing. Excellent Level of IT Literacy. Some experience using Business Software such as Joblogic, accounting software, Coins etc. Ability to use own initiative, working accurately with policies and procedures Prioritise workload and meet deadlines with attention to detail Written and Verbal communication skills Key Performance Indicators Technical skills and application- Demonstrates knowledge and application of the skills required for this position. This includes knowledge and understanding of appropriate equipment, legislation, policies and procedures. Continuous quality improvement- Commitment to ensuring quality services are delivered to both internal and external clients through continuous improvement activities Customer service- Excellent communication and interpersonal skills including demonstrated experience in liaising with a wide range of internal and external clients. Benefits Holiday Entitlement 33 days, including Bank Holidays pro-rata. All employees are eligible for a long service accrual of 1 day per 5 years of service, up to a maximum of 5 days. Bupa Private Healthcare and Cash Plan; available upon successful completion of your probation period, you will have the choice to be opted into their company healthcare scheme. Zurich Life Insurance Cover. Training- you will receive ongoing core competency training in your respective field of work.
We are seeking a detail-oriented and proactive Accounts Payable Administrator to join our finance team. This role is responsible for the accurate and timely processing of supplier invoices, expenses, and payment runs, while providing excellent support to both internal stakeholders and external suppliers. The successful candidate will play a key role in maintaining the integrity of financial data within SAP and ensuring smooth day-to-day accounts payable operations. Responsibilities Receive supplier invoices via email, record them on the invoice register, and distribute them to the appropriate personnel for approval and processing. Process and input supplier invoices accurately within the SAP system. Monitor the quality and accuracy of Goods Received Note (GRN) entries completed by Office Managers, investigating and resolving discrepancies where required. Provide proactive support and guidance to site personnel on SAP-related queries and invoice processing requirements. Process non-purchase order invoices, ensuring correct nominal coding and accurate data entry. Manage first-line supplier enquiries, resolving issues promptly or escalating them where necessary. Scan and upload invoices into SAP, ensuring all documentation is correctly matched to the relevant transaction. Perform supplier statement reconciliations to verify account balances and identify outstanding issues. Accurately code and process company Barclaycard statements. Process employee expense claims within SAP, ensuring compliance with company policies and accurate coding. Execute SAP payment runs as required, ensuring payments are made accurately and on schedule. Provide cover and support for colleagues across the finance function when required, including activities such as subcontractor payment processing. The Candidate The ideal candidate will demonstrate: Previous experience in an Accounts Payable, Finance Administration, or similar role. Strong attention to detail and a high level of accuracy in data entry and financial processing. Experience working with ERP systems, ideally SAP. Good understanding of invoice processing, reconciliations, and payment procedures. Excellent organisational skills with the ability to manage multiple priorities and deadlines. Strong communication and interpersonal skills, with the confidence to liaise effectively with suppliers and internal stakeholders. A proactive and collaborative approach to problem-solving. Competency in Microsoft Office applications, particularly Excel. A commitment to maintaining confidentiality and handling financial information with integrity.
Jun 09, 2026
Full time
We are seeking a detail-oriented and proactive Accounts Payable Administrator to join our finance team. This role is responsible for the accurate and timely processing of supplier invoices, expenses, and payment runs, while providing excellent support to both internal stakeholders and external suppliers. The successful candidate will play a key role in maintaining the integrity of financial data within SAP and ensuring smooth day-to-day accounts payable operations. Responsibilities Receive supplier invoices via email, record them on the invoice register, and distribute them to the appropriate personnel for approval and processing. Process and input supplier invoices accurately within the SAP system. Monitor the quality and accuracy of Goods Received Note (GRN) entries completed by Office Managers, investigating and resolving discrepancies where required. Provide proactive support and guidance to site personnel on SAP-related queries and invoice processing requirements. Process non-purchase order invoices, ensuring correct nominal coding and accurate data entry. Manage first-line supplier enquiries, resolving issues promptly or escalating them where necessary. Scan and upload invoices into SAP, ensuring all documentation is correctly matched to the relevant transaction. Perform supplier statement reconciliations to verify account balances and identify outstanding issues. Accurately code and process company Barclaycard statements. Process employee expense claims within SAP, ensuring compliance with company policies and accurate coding. Execute SAP payment runs as required, ensuring payments are made accurately and on schedule. Provide cover and support for colleagues across the finance function when required, including activities such as subcontractor payment processing. The Candidate The ideal candidate will demonstrate: Previous experience in an Accounts Payable, Finance Administration, or similar role. Strong attention to detail and a high level of accuracy in data entry and financial processing. Experience working with ERP systems, ideally SAP. Good understanding of invoice processing, reconciliations, and payment procedures. Excellent organisational skills with the ability to manage multiple priorities and deadlines. Strong communication and interpersonal skills, with the confidence to liaise effectively with suppliers and internal stakeholders. A proactive and collaborative approach to problem-solving. Competency in Microsoft Office applications, particularly Excel. A commitment to maintaining confidentiality and handling financial information with integrity.
Job title: Accounts Administrator (Payroll) Job Type: Permanent Start date: Subject to clearance Salary: 25,000- 28,000 pa + Benefits Location: Swindon Hours of work: 37.5 Hours Per Week - Fully Site Based The Role: To provide clerical support to the Finance function, input and verification of source documents onto the ledgers in line with company procedures and UK Generally Accepted Accounting Practise. Main Responsibilities will include but not be limited to: Receive invoices into email, capture on invoice register and distribute to persons to action. Input supplier invoices onto SAP system. Monitor integrity of Office Managers GRN inputs, raise and address queries as appropriate. Pro-actively assist site personnel with SAP input queries. Input non purchase order nominal invoices ensuring accurate coding. Deal with first line supplier queries and resolve or escalate as appropriate. Scan invoices onto SAP system and ensure they are correctly matched to the posting entry. Perform statement reconciliations to verify supplier balances. Accurately code and input the Barclaycard Statement. Input expense claim forms to SAP system ensuring accuracy and coding. Process SAP payment runs as requested. Ability to provide cover for colleagues with duties including but not limited to: Subcontract payments. Experience/Qualifications: Accounts Payable / Purchase Ledger experience. Processing supplier invoices and matching PO/GRN documentation. Using SAP or a similar finance/ERP system. Supplier statement reconciliations and query resolution. Invoice coding, expenses, and payment processing. Good attention to detail and accuracy in financial data entry. Desirable: SAP experience. Subcontractor payment processing. Basic accounting and VAT knowledge. Please note: All candidates MUST be eligible to work in the UK. Interested in this position? please click "apply now" We try to respond to all applicants, but sometimes this is not possible due to high volumes of applications; if you have not heard from us within 14 days, regrettably it means you have been unsuccessful on this occasion. Company information: This is a Volunteer vacancy is being advertised by Rullion Ltd Since 1978, Rullion has been securing exceptional candidates for a range of clients; from large well-known brands, to SMEs and start-ups. As a family-owned business, Rullion's approach is credible and honest, focused on building long-lasting relationships with both clients and candidates. Rullion is a forward-thinking recruitment company that specialises in providing a wide range of talent consultancy services to a diverse client base; from small start-ups to large household names. We celebrate and support diversity and are committed to ensuring equal opportunities for both employees and applicants. Rullion celebrates and supports diversity and is committed to ensuring equal opportunities for both employees and applicants.
Jun 09, 2026
Full time
Job title: Accounts Administrator (Payroll) Job Type: Permanent Start date: Subject to clearance Salary: 25,000- 28,000 pa + Benefits Location: Swindon Hours of work: 37.5 Hours Per Week - Fully Site Based The Role: To provide clerical support to the Finance function, input and verification of source documents onto the ledgers in line with company procedures and UK Generally Accepted Accounting Practise. Main Responsibilities will include but not be limited to: Receive invoices into email, capture on invoice register and distribute to persons to action. Input supplier invoices onto SAP system. Monitor integrity of Office Managers GRN inputs, raise and address queries as appropriate. Pro-actively assist site personnel with SAP input queries. Input non purchase order nominal invoices ensuring accurate coding. Deal with first line supplier queries and resolve or escalate as appropriate. Scan invoices onto SAP system and ensure they are correctly matched to the posting entry. Perform statement reconciliations to verify supplier balances. Accurately code and input the Barclaycard Statement. Input expense claim forms to SAP system ensuring accuracy and coding. Process SAP payment runs as requested. Ability to provide cover for colleagues with duties including but not limited to: Subcontract payments. Experience/Qualifications: Accounts Payable / Purchase Ledger experience. Processing supplier invoices and matching PO/GRN documentation. Using SAP or a similar finance/ERP system. Supplier statement reconciliations and query resolution. Invoice coding, expenses, and payment processing. Good attention to detail and accuracy in financial data entry. Desirable: SAP experience. Subcontractor payment processing. Basic accounting and VAT knowledge. Please note: All candidates MUST be eligible to work in the UK. Interested in this position? please click "apply now" We try to respond to all applicants, but sometimes this is not possible due to high volumes of applications; if you have not heard from us within 14 days, regrettably it means you have been unsuccessful on this occasion. Company information: This is a Volunteer vacancy is being advertised by Rullion Ltd Since 1978, Rullion has been securing exceptional candidates for a range of clients; from large well-known brands, to SMEs and start-ups. As a family-owned business, Rullion's approach is credible and honest, focused on building long-lasting relationships with both clients and candidates. Rullion is a forward-thinking recruitment company that specialises in providing a wide range of talent consultancy services to a diverse client base; from small start-ups to large household names. We celebrate and support diversity and are committed to ensuring equal opportunities for both employees and applicants. Rullion celebrates and supports diversity and is committed to ensuring equal opportunities for both employees and applicants.
Service Coordinator Birmingham £30,000 We are currently recruiting for a Service Coordinator to join a well-established engineering company based in Birmingham . Due to ongoing workload and growth, our client is looking to strengthen their service coordination team with an organised and customer-focused individual. This role plays a critical part in supporting field engineers, managing customer expectations, and ensuring preventative maintenance, reactive works, and remedial jobs are scheduled efficiently. It is well suited to someone with previous coordination or scheduling experience looking to develop their skills within a stable and professional organisation. Package & Benefits Salary £27,500 per annum Full-time, permanent position Office-based role in Birmingham Monday to Friday working pattern Opportunity to develop coordination and planning skills Join a well-established and supportive engineering business Role & Responsibilities Scheduling planned preventative maintenance (PPM) visits Coordinating reactive call-outs , revisits, and emergency works Planning and scheduling remedial works following PPMs and reactive visits Acting as the first point of contact for customers, handling incoming calls and enquiries Liaising with engineers to maximise utilisation and operational efficiency Booking all engineer visits in line with company procedures Monitoring customer KPIs and proactively communicating delays or challenges Coordinating works across teams and regions, including national and key accounts Managing and scheduling subcontractors , ensuring compliance with company standards Raising subcontractor orders in line with internal processes Ensuring engineering data and reports from handheld devices are accurate and professional Tracking job completion and the return of worksheets and reports Supporting internal departments, including accounts, with accurate job information Maintaining and updating the service management database Skills & Experience Required Previous experience in a Service Coordinator , Service Administrator, or Scheduling role Strong organisational and planning skills Experience coordinating engineers or field-based teams Excellent communication and customer service skills Ability to work in a fast-paced, reactive environment Strong attention to detail and administrative accuracy Good IT skills and confidence working with service management systems Commercial awareness and a proactive approach Apply If you are a Service Coordinator looking for a stable, long-term role within a reputable engineering business in Birmingham , please submit your CV to be considered.
Jun 08, 2026
Full time
Service Coordinator Birmingham £30,000 We are currently recruiting for a Service Coordinator to join a well-established engineering company based in Birmingham . Due to ongoing workload and growth, our client is looking to strengthen their service coordination team with an organised and customer-focused individual. This role plays a critical part in supporting field engineers, managing customer expectations, and ensuring preventative maintenance, reactive works, and remedial jobs are scheduled efficiently. It is well suited to someone with previous coordination or scheduling experience looking to develop their skills within a stable and professional organisation. Package & Benefits Salary £27,500 per annum Full-time, permanent position Office-based role in Birmingham Monday to Friday working pattern Opportunity to develop coordination and planning skills Join a well-established and supportive engineering business Role & Responsibilities Scheduling planned preventative maintenance (PPM) visits Coordinating reactive call-outs , revisits, and emergency works Planning and scheduling remedial works following PPMs and reactive visits Acting as the first point of contact for customers, handling incoming calls and enquiries Liaising with engineers to maximise utilisation and operational efficiency Booking all engineer visits in line with company procedures Monitoring customer KPIs and proactively communicating delays or challenges Coordinating works across teams and regions, including national and key accounts Managing and scheduling subcontractors , ensuring compliance with company standards Raising subcontractor orders in line with internal processes Ensuring engineering data and reports from handheld devices are accurate and professional Tracking job completion and the return of worksheets and reports Supporting internal departments, including accounts, with accurate job information Maintaining and updating the service management database Skills & Experience Required Previous experience in a Service Coordinator , Service Administrator, or Scheduling role Strong organisational and planning skills Experience coordinating engineers or field-based teams Excellent communication and customer service skills Ability to work in a fast-paced, reactive environment Strong attention to detail and administrative accuracy Good IT skills and confidence working with service management systems Commercial awareness and a proactive approach Apply If you are a Service Coordinator looking for a stable, long-term role within a reputable engineering business in Birmingham , please submit your CV to be considered.
Our client is looking for a Finance and Administration Officer Client Details A leader in their field Description To lead on key financial processes-including payroll, sales ledger management and statutory reporting-while providing advanced administrative and office support. The postholder acts as a member of the Corporate Services team, ensuring robust financial control, smooth office operations and cross-cover for critical tasks. 2. Key Duties & Responsibilities 2.1 Finance 1. Sales Ledger Management Raise and process sales invoices, including statutory levy income. Record bank receipts and income from assurance schemes, resolving discrepancies with external bodies (e.g. FIA). Operate credit-control procedures, escalating overdue accounts and customer disputes. 2. Payroll Complete monthly payroll, ensuring accuracy of salaries, pension and statutory deductions. Maintain confidential payroll records and address staff pay queries promptly. Ensure PAYE, National Insurance and pension deadlines are met. 3. Financial Accounting & Compliance Prepare and submit VAT returns. Post journals for accruals, prepayments and corrections. Perform monthly bank reconciliations and daily inter-account transfers. Maintain the fixed-asset register. Produce monthly and ad-hoc financial reports for senior management. Support internal and external audit processes, providing schedules and evidence. 4. Procurement & PO System Oversight Monitor compliance with the procurement policy. Oversee the Purchase Order processes on Business Central , train staff, and review expenditure reports. 2.2 Administration & Office Support 1. Provide high-level administrative assistance-proof-reading, formatting documents, drafting surveys and reports. 2. Coordinate IT onboarding for new starters and act as day-to-day liaison with external IT contractors. 3. Support the Head of Corporate Services with project administration and data collation. 4. Deliver reception and office cover when required, ensuring seamless front-of-house service. 5. Drive continual improvement of office systems and processes. 3. Profile A candidate with excellent finance and administrative skills Ideally - AAT, HNC/HND or equivalent finance qualification Job Offer This is a permanent, full-time role (35 hours per week, Monday to Friday), based in our office on the outskirts of Edinburgh. We offer hybrid working, with flexibility and a supportive, values-driven culture. Salary / benefits Band 2 30,551 per annum, including 25 days' annual leave (plus 11 public holidays) and a generous 10% employer pension contribution.
Oct 07, 2025
Full time
Our client is looking for a Finance and Administration Officer Client Details A leader in their field Description To lead on key financial processes-including payroll, sales ledger management and statutory reporting-while providing advanced administrative and office support. The postholder acts as a member of the Corporate Services team, ensuring robust financial control, smooth office operations and cross-cover for critical tasks. 2. Key Duties & Responsibilities 2.1 Finance 1. Sales Ledger Management Raise and process sales invoices, including statutory levy income. Record bank receipts and income from assurance schemes, resolving discrepancies with external bodies (e.g. FIA). Operate credit-control procedures, escalating overdue accounts and customer disputes. 2. Payroll Complete monthly payroll, ensuring accuracy of salaries, pension and statutory deductions. Maintain confidential payroll records and address staff pay queries promptly. Ensure PAYE, National Insurance and pension deadlines are met. 3. Financial Accounting & Compliance Prepare and submit VAT returns. Post journals for accruals, prepayments and corrections. Perform monthly bank reconciliations and daily inter-account transfers. Maintain the fixed-asset register. Produce monthly and ad-hoc financial reports for senior management. Support internal and external audit processes, providing schedules and evidence. 4. Procurement & PO System Oversight Monitor compliance with the procurement policy. Oversee the Purchase Order processes on Business Central , train staff, and review expenditure reports. 2.2 Administration & Office Support 1. Provide high-level administrative assistance-proof-reading, formatting documents, drafting surveys and reports. 2. Coordinate IT onboarding for new starters and act as day-to-day liaison with external IT contractors. 3. Support the Head of Corporate Services with project administration and data collation. 4. Deliver reception and office cover when required, ensuring seamless front-of-house service. 5. Drive continual improvement of office systems and processes. 3. Profile A candidate with excellent finance and administrative skills Ideally - AAT, HNC/HND or equivalent finance qualification Job Offer This is a permanent, full-time role (35 hours per week, Monday to Friday), based in our office on the outskirts of Edinburgh. We offer hybrid working, with flexibility and a supportive, values-driven culture. Salary / benefits Band 2 30,551 per annum, including 25 days' annual leave (plus 11 public holidays) and a generous 10% employer pension contribution.
Job Opportunity: Commercial Administrator Social Housing Contracts Location: Ongar Type: Full-time Permanent Salary: £30,000-£35,000 per annum Our client, a well-established family-run contractor with a strong reputation in delivering high-quality social housing projects , is seeking an organised and detail-driven Commercial Administrator to join their growing commercial team. About the Role: As a Commercial Administrator, you will play a vital role in supporting the commercial and operational teams. Your focus will be to ensure the smooth and efficient management of contractual, financial, and administrative processes across a range of social housing maintenance and refurbishment contracts. Key Responsibilities: Provide administrative support to quantity surveyors and contract managers. Assist in the preparation and submission of valuations, variations, and final accounts. Maintain accurate records of contracts, purchase orders, and project documentation. Liaise with suppliers and subcontractors to obtain quotes and ensure timely procurement. Track cost data and help monitor project budgets and forecasts. Ensure compliance with internal systems and client reporting requirements. Requirements: Previous experience in a commercial or administrative role within construction or housing. Strong organisational and communication skills. Proficiency in MS Office (Excel in particular). Ability to manage deadlines and prioritise tasks effectively. Experience in social housing contracts is a strong advantage. Would like to develop and grow within the business Why Join? Join a progressive, family run business with a strong focus on people and community. Clear opportunity to grow and develop your career within a supportive environment. Be part of a reputable and collaborative team delivering projects that make a difference. Opportunities for professional development and long-term progression. To apply or for more information regarding this commercial assistant position email (url removed)
Oct 07, 2025
Full time
Job Opportunity: Commercial Administrator Social Housing Contracts Location: Ongar Type: Full-time Permanent Salary: £30,000-£35,000 per annum Our client, a well-established family-run contractor with a strong reputation in delivering high-quality social housing projects , is seeking an organised and detail-driven Commercial Administrator to join their growing commercial team. About the Role: As a Commercial Administrator, you will play a vital role in supporting the commercial and operational teams. Your focus will be to ensure the smooth and efficient management of contractual, financial, and administrative processes across a range of social housing maintenance and refurbishment contracts. Key Responsibilities: Provide administrative support to quantity surveyors and contract managers. Assist in the preparation and submission of valuations, variations, and final accounts. Maintain accurate records of contracts, purchase orders, and project documentation. Liaise with suppliers and subcontractors to obtain quotes and ensure timely procurement. Track cost data and help monitor project budgets and forecasts. Ensure compliance with internal systems and client reporting requirements. Requirements: Previous experience in a commercial or administrative role within construction or housing. Strong organisational and communication skills. Proficiency in MS Office (Excel in particular). Ability to manage deadlines and prioritise tasks effectively. Experience in social housing contracts is a strong advantage. Would like to develop and grow within the business Why Join? Join a progressive, family run business with a strong focus on people and community. Clear opportunity to grow and develop your career within a supportive environment. Be part of a reputable and collaborative team delivering projects that make a difference. Opportunities for professional development and long-term progression. To apply or for more information regarding this commercial assistant position email (url removed)
Job Opportunity: Commercial Administrator Social Housing Contracts Location: Needham Market Type: Part Time Permanent Salary: £28,000 per annum pro rata Our client, a well-established family-run contractor with a strong reputation in delivering high-quality social housing projects , is seeking an organised and detail-driven Commercial Administrator to join their growing commercial team. To provide administrative support to our Commercial Team to help ensure that FPM values its works promptly, accurately and in a timely manner thus generating excellent cashflow performance. Similarly the role may encompass the administration of sub-contractor/supplier invoices. About the Role: As a Commercial Administrator, you will play a vital role in supporting the commercial and operational teams. Your focus will be to ensure the smooth and efficient management of contractual, financial, and administrative processes across a range of social housing maintenance and refurbishment contracts. Key Responsibilities: Maintenance of financial excel spreadsheets to accurately monitor the value of works completed Use/reference to FPM s operational data ( OWM s ) to understand flow of works on a client-by-Client basis Processing of pre-works assessments of £value by reference to FPM survey information and contract rates and prices (known as SMP s ) Processing of completed works assessments of £value by reference to Property Handover Packs and contract rates and prices (known as AMP s ) Liaison with site teams/operations to ensure that all necessary pricing information is received in a prompt, clear and comprehensive way Batching/processing of sub-contractor/supplier information, liaison with FPM Quantity Surveyor to assess validity of such invoices and further liaison/communication with FPM Accounts department to ensure that suppliers are paid in accordance with our trading terms. Working closely with FPM s Commercial staff, it is likely that there will periodically be other general administrative tasks adjoined to this role Requirements: Commercial/Financial experience i.e. understanding of/ability to use rates and prices together with information/quantities to create £values Experience in a sales/invoicing environment Experience of planned housing refurbishment works, services and products and how they are delivered General experience of construction and/or construction related activities a distinct advantage To apply or for more information regarding this commercial assistant position email (url removed)
Oct 06, 2025
Full time
Job Opportunity: Commercial Administrator Social Housing Contracts Location: Needham Market Type: Part Time Permanent Salary: £28,000 per annum pro rata Our client, a well-established family-run contractor with a strong reputation in delivering high-quality social housing projects , is seeking an organised and detail-driven Commercial Administrator to join their growing commercial team. To provide administrative support to our Commercial Team to help ensure that FPM values its works promptly, accurately and in a timely manner thus generating excellent cashflow performance. Similarly the role may encompass the administration of sub-contractor/supplier invoices. About the Role: As a Commercial Administrator, you will play a vital role in supporting the commercial and operational teams. Your focus will be to ensure the smooth and efficient management of contractual, financial, and administrative processes across a range of social housing maintenance and refurbishment contracts. Key Responsibilities: Maintenance of financial excel spreadsheets to accurately monitor the value of works completed Use/reference to FPM s operational data ( OWM s ) to understand flow of works on a client-by-Client basis Processing of pre-works assessments of £value by reference to FPM survey information and contract rates and prices (known as SMP s ) Processing of completed works assessments of £value by reference to Property Handover Packs and contract rates and prices (known as AMP s ) Liaison with site teams/operations to ensure that all necessary pricing information is received in a prompt, clear and comprehensive way Batching/processing of sub-contractor/supplier information, liaison with FPM Quantity Surveyor to assess validity of such invoices and further liaison/communication with FPM Accounts department to ensure that suppliers are paid in accordance with our trading terms. Working closely with FPM s Commercial staff, it is likely that there will periodically be other general administrative tasks adjoined to this role Requirements: Commercial/Financial experience i.e. understanding of/ability to use rates and prices together with information/quantities to create £values Experience in a sales/invoicing environment Experience of planned housing refurbishment works, services and products and how they are delivered General experience of construction and/or construction related activities a distinct advantage To apply or for more information regarding this commercial assistant position email (url removed)
Job Opportunity: Commercial Administrator Social Housing Contracts Location: Grantham or Wisbech Start Date - October Type: Full-time Permanent Salary: £30,000 per annum Our client, a well-established family-run contractor with a strong reputation in delivering high-quality social housing projects , is seeking an organised and detail-driven Commercial Administrator to join their growing commercial team. About the Role: As a Commercial Administrator, you will play a vital role in supporting the commercial and operational teams. Your focus will be to ensure the smooth and efficient management of contractual, financial, and administrative processes across a range of social housing maintenance and refurbishment contracts. Key Responsibilities: Provide administrative support to quantity surveyors and contract managers. Assist in the preparation and submission of valuations, variations, and final accounts. Maintain accurate records of contracts, purchase orders, and project documentation. Liaise with suppliers and subcontractors to obtain quotes and ensure timely procurement. Track cost data and help monitor project budgets and forecasts. Ensure compliance with internal systems and client reporting requirements. Requirements: Previous experience in a commercial or administrative role within construction or housing. Strong organisational and communication skills. Proficiency in MS Office (Excel in particular). Ability to manage deadlines and prioritise tasks effectively. Experience in social housing contracts is a strong advantage. Would like to develop and grow within the business Why Join? Join a progressive, family run business with a strong focus on people and community. Clear opportunity to grow and develop your career within a supportive environment. Be part of a reputable and collaborative team delivering projects that make a difference. Opportunities for professional development and long-term progression. To apply or for more information regarding this commercial assistant position email (url removed)
Oct 06, 2025
Full time
Job Opportunity: Commercial Administrator Social Housing Contracts Location: Grantham or Wisbech Start Date - October Type: Full-time Permanent Salary: £30,000 per annum Our client, a well-established family-run contractor with a strong reputation in delivering high-quality social housing projects , is seeking an organised and detail-driven Commercial Administrator to join their growing commercial team. About the Role: As a Commercial Administrator, you will play a vital role in supporting the commercial and operational teams. Your focus will be to ensure the smooth and efficient management of contractual, financial, and administrative processes across a range of social housing maintenance and refurbishment contracts. Key Responsibilities: Provide administrative support to quantity surveyors and contract managers. Assist in the preparation and submission of valuations, variations, and final accounts. Maintain accurate records of contracts, purchase orders, and project documentation. Liaise with suppliers and subcontractors to obtain quotes and ensure timely procurement. Track cost data and help monitor project budgets and forecasts. Ensure compliance with internal systems and client reporting requirements. Requirements: Previous experience in a commercial or administrative role within construction or housing. Strong organisational and communication skills. Proficiency in MS Office (Excel in particular). Ability to manage deadlines and prioritise tasks effectively. Experience in social housing contracts is a strong advantage. Would like to develop and grow within the business Why Join? Join a progressive, family run business with a strong focus on people and community. Clear opportunity to grow and develop your career within a supportive environment. Be part of a reputable and collaborative team delivering projects that make a difference. Opportunities for professional development and long-term progression. To apply or for more information regarding this commercial assistant position email (url removed)
Maintenance Administrator Salary up to £35k DOE Nottingham City Centre Your new company We are seeking a proactive and highly organised Property Maintenance Administrator to join our growing team. This role is essential in ensuring smooth day-to-day operations of our property construction and maintenance business, from scheduling work and client communications to administrative support and social media management. You will play a key part in coordinating our workforce, maintaining positive client relationships, and helping drive business growth through targeted marketing initiatives. Y our new role Scheduling & Operational Coordination Coordinate and schedule property construction and maintenance works with clients and internal teams.Ensure subcontractors/employees are assigned to the correct jobs and are on-site as scheduled.Liaise with clients to confirm work dates, provide updates on progress, and respond to queries.Monitor ongoing work and update relevant parties as projects progress or change. Client, Financial & Supplier AdministrationRaise and send accurate sales invoices to clients promptly following job completion, along with interim invoices where required.Follow up on outstanding payments in line with the credit control policy.Log and track all client enquiries, assigning follow-up tasks and actions.Ensure the Director attends site visits for quotations as required, with timely reminders and itinerary updates.Send formal quotes to clients and follow up to gain feedback or approvals.Maintain detailed records of quotes, job acceptances, or rejections.Ensure all suppliers and subcontractors provide up-to-date copies of their insurance certificates and/or qualifications.Approve supplier and subcontractor invoices and assign to projects. Marketing & Social MediaManage the company's social media accounts (e.g. LinkedIn).Share engaging updates of recently completed projects.Plan and implement targeted marketing campaigns in key focus areas.Monitor engagement and performance of social media campaigns and adjust strategies as needed.Update the company website with new projects and completed works. What you'll need to succeed Proven experience in an administrative, coordination or scheduling role (preferably in construction, maintenance, or trades).Strong customer service skills and confident telephone manner.Excellent time management and organisational abilities.High attention to detail with a proactive approach to problem-solving.Familiarity with invoicing software and social media platforms.Ability to manage multiple priorities and meet deadlines.Proven ability to manage challenging situations and handle difficult stakeholders, both within the organisation and externally, with professionalism and diplomacy.Competency in Microsoft Office.Desirable Attributes:Experience using job management or CRM software.Basic graphic design or content creation skills for social media.A genuine interest in property, maintenance, or construction services. What you'll get in return A varied and rewarding role in a supportive team.Opportunities for professional development.Flexibility and autonomy in your daily work.The chance to be involved in the growth and reputation of a local property business.25 days annual leave increases to 28 based on length of service.Nuffield Health Assessments based on length of serviceAdditional pension contributions based on length of serviceDeath in service at 4 x salary What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Oct 04, 2025
Full time
Maintenance Administrator Salary up to £35k DOE Nottingham City Centre Your new company We are seeking a proactive and highly organised Property Maintenance Administrator to join our growing team. This role is essential in ensuring smooth day-to-day operations of our property construction and maintenance business, from scheduling work and client communications to administrative support and social media management. You will play a key part in coordinating our workforce, maintaining positive client relationships, and helping drive business growth through targeted marketing initiatives. Y our new role Scheduling & Operational Coordination Coordinate and schedule property construction and maintenance works with clients and internal teams.Ensure subcontractors/employees are assigned to the correct jobs and are on-site as scheduled.Liaise with clients to confirm work dates, provide updates on progress, and respond to queries.Monitor ongoing work and update relevant parties as projects progress or change. Client, Financial & Supplier AdministrationRaise and send accurate sales invoices to clients promptly following job completion, along with interim invoices where required.Follow up on outstanding payments in line with the credit control policy.Log and track all client enquiries, assigning follow-up tasks and actions.Ensure the Director attends site visits for quotations as required, with timely reminders and itinerary updates.Send formal quotes to clients and follow up to gain feedback or approvals.Maintain detailed records of quotes, job acceptances, or rejections.Ensure all suppliers and subcontractors provide up-to-date copies of their insurance certificates and/or qualifications.Approve supplier and subcontractor invoices and assign to projects. Marketing & Social MediaManage the company's social media accounts (e.g. LinkedIn).Share engaging updates of recently completed projects.Plan and implement targeted marketing campaigns in key focus areas.Monitor engagement and performance of social media campaigns and adjust strategies as needed.Update the company website with new projects and completed works. What you'll need to succeed Proven experience in an administrative, coordination or scheduling role (preferably in construction, maintenance, or trades).Strong customer service skills and confident telephone manner.Excellent time management and organisational abilities.High attention to detail with a proactive approach to problem-solving.Familiarity with invoicing software and social media platforms.Ability to manage multiple priorities and meet deadlines.Proven ability to manage challenging situations and handle difficult stakeholders, both within the organisation and externally, with professionalism and diplomacy.Competency in Microsoft Office.Desirable Attributes:Experience using job management or CRM software.Basic graphic design or content creation skills for social media.A genuine interest in property, maintenance, or construction services. What you'll get in return A varied and rewarding role in a supportive team.Opportunities for professional development.Flexibility and autonomy in your daily work.The chance to be involved in the growth and reputation of a local property business.25 days annual leave increases to 28 based on length of service.Nuffield Health Assessments based on length of serviceAdditional pension contributions based on length of serviceDeath in service at 4 x salary What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Commercial Administrator Location: Templepatrick, BT39 0RA Salary: £27,000-£29,000 DOE Contract Type: Permanent, full-time Working hours: Monday-Friday 09:00-17:00 About the role We are looking for a proactive and highly organised Commercial Administrator to support our commercial team within the landscaping sector. This role is vital in ensuring the smooth administration of contracts, procurement, and financial documentation across a range of high-quality soft and hard landscaping projects. You will be a part of a supportive and collaborative team environment with opportunities to train, develop and progress your career! Key Responsibilities: Provide administrative support to the commercial team, including document control, contract administration and reporting. Assist with the preparation and submission of tenders, quotations, and pre-qualification questionnaires (PQQs). Maintain accurate records of project costs, variations and subcontractor agreements. Support procurement processes by issuing purchase orders, tracking deliveries, and liaising with suppliers. Monitor and update project trackers, schedules and commercial reports. General administrative tasks including filing, data entry, and correspondence. Assist with the preparation of valuations, applications for payment and final accounts. Coordinate with site teams to ensure timely submission of timesheets, delivery notes and site records. Ensure compliance with company procedures and industry regulations. Requirements: Previous experience in a commercial or administrative role within the construction or landscaping industry. Strong organisational and time management skills. Excellent attention to detail and accuracy. Proficient in Microsoft Office Suite (Excel, Word, Outlook). Strong communication and interpersonal skills. Ability to work independently and as part of a team. Experience with contract administration (e.g., NEC, JCT) desirable. Knowledge of landscaping materials and terminology beneficial. Benefits 21 days holiday plus bank holidays. Discounts on retail, holidays, gym memberships, and more. Secure your future - resources to manager your finances. Enhanced maternity and shared parental leave. Support for personal and professional challenges. Colleague of the month and annual awards. Two days per year to support a cause of your choice. Comprehensive resources and support. About idverde We are Europe's largest provider of grounds maintenance services and landscape creation, in the UK alone we're a community of over 3,000 passionate colleagues shaping the future of the green industry.At idverde, we understand what it means to grow. Our history dates back to 1919, and today, with a turnover of £250 million, we're more than just a company - we're a force for positive change. We offer a range of services to create, maintain, and manage landscapes across the UK. Grow with us, and together we'll create a greener future for all.
Oct 04, 2025
Full time
Commercial Administrator Location: Templepatrick, BT39 0RA Salary: £27,000-£29,000 DOE Contract Type: Permanent, full-time Working hours: Monday-Friday 09:00-17:00 About the role We are looking for a proactive and highly organised Commercial Administrator to support our commercial team within the landscaping sector. This role is vital in ensuring the smooth administration of contracts, procurement, and financial documentation across a range of high-quality soft and hard landscaping projects. You will be a part of a supportive and collaborative team environment with opportunities to train, develop and progress your career! Key Responsibilities: Provide administrative support to the commercial team, including document control, contract administration and reporting. Assist with the preparation and submission of tenders, quotations, and pre-qualification questionnaires (PQQs). Maintain accurate records of project costs, variations and subcontractor agreements. Support procurement processes by issuing purchase orders, tracking deliveries, and liaising with suppliers. Monitor and update project trackers, schedules and commercial reports. General administrative tasks including filing, data entry, and correspondence. Assist with the preparation of valuations, applications for payment and final accounts. Coordinate with site teams to ensure timely submission of timesheets, delivery notes and site records. Ensure compliance with company procedures and industry regulations. Requirements: Previous experience in a commercial or administrative role within the construction or landscaping industry. Strong organisational and time management skills. Excellent attention to detail and accuracy. Proficient in Microsoft Office Suite (Excel, Word, Outlook). Strong communication and interpersonal skills. Ability to work independently and as part of a team. Experience with contract administration (e.g., NEC, JCT) desirable. Knowledge of landscaping materials and terminology beneficial. Benefits 21 days holiday plus bank holidays. Discounts on retail, holidays, gym memberships, and more. Secure your future - resources to manager your finances. Enhanced maternity and shared parental leave. Support for personal and professional challenges. Colleague of the month and annual awards. Two days per year to support a cause of your choice. Comprehensive resources and support. About idverde We are Europe's largest provider of grounds maintenance services and landscape creation, in the UK alone we're a community of over 3,000 passionate colleagues shaping the future of the green industry.At idverde, we understand what it means to grow. Our history dates back to 1919, and today, with a turnover of £250 million, we're more than just a company - we're a force for positive change. We offer a range of services to create, maintain, and manage landscapes across the UK. Grow with us, and together we'll create a greener future for all.
Job Title: Trainee Project Manager Location: Peterborough Salary: 26,000 per annum + 20 Days Holidays plus Bank Holidays + Training/Progression Job type: Full Time, Permanent Excellent opportunity for a Trainee Project Manager to join a reputable Peterborough based company, in a role that offers progression and industry recognised training opportunities. We're a well-established company covering a range of construction sectors including healthcare, public housing, commercial, education, insurance & leisure projects. The company pride themselves on delivering a high-quality service to all clients and have therefore developed long term business relationships. These relationships have helped increase our workload, catalysing us into a period of expansion and we're now looking to bring an ambitious Trainee Project Manager to support our expansion. In this role you will shadow senior members of staff and will be responsible for overseeing disability adaptation and commercial projects varying in size and value, ensuring they are completed to a high standard & H&S compliant. Job responsibilities include: You will be the Customer's point of contact for all projects under your control, these projects will be monitored & directed by the Contracts Manager & Head of Operations. You will have responsibility for planning projects including arranging materials with the purchasing department, writing method statements and risk assessments and organising labour. You will need to deliver the high service demanded by our customers by acting in good faith and as required by Westone Housing, to promote the success of the company and maintain high standards of business conduct. Raising Work orders for assigned contractors Ensuring H&S is maintained on all sites under your control Complete site surveys, monitoring visits and working with our SHEQ Manager to ensure all projects are completed to a high standard. Raising variations on projects as they develop. Arranging building control for projects Managing project budgets Completing final accounts and working alongside the accounts department to ensure swift payments on projects completed. About you: Required experience: Experience of the construction industry would be beneficial but not essential. Excellent problem solving, planning and process control skills Ability to effectively prioritise and execute tasks in a high-pressure environment. Excellent Communication Skills Working to deadlines and targets Key Characteristics: Strong interpersonal and organisational skills. Clear thinker and innovator. Strong oral and written communication skills. Strong process orientation in approach to work. Self-motivated and proactive. Must Have: Clean Driving License Benefits: Competitive Salary 20 days holiday per year plus bank holidays Performance Bonus - Profit related Company pension scheme Cycle to work scheme Benefits Hub discounts on retailers, days out, restaurants, holidays and more Funded qualifications Please click on the APPLY button to submit your CV for this role. Candidates with the experience or relevant job titles of; Graduate Project Management, Project Administrator, Trainee Project Estimator, Project Planning, Trainee Project Coordinator, Senior Project Lead, Construction Projects, Building Surveyor, Construction Project Manager will also be considered for this role.
Oct 04, 2025
Full time
Job Title: Trainee Project Manager Location: Peterborough Salary: 26,000 per annum + 20 Days Holidays plus Bank Holidays + Training/Progression Job type: Full Time, Permanent Excellent opportunity for a Trainee Project Manager to join a reputable Peterborough based company, in a role that offers progression and industry recognised training opportunities. We're a well-established company covering a range of construction sectors including healthcare, public housing, commercial, education, insurance & leisure projects. The company pride themselves on delivering a high-quality service to all clients and have therefore developed long term business relationships. These relationships have helped increase our workload, catalysing us into a period of expansion and we're now looking to bring an ambitious Trainee Project Manager to support our expansion. In this role you will shadow senior members of staff and will be responsible for overseeing disability adaptation and commercial projects varying in size and value, ensuring they are completed to a high standard & H&S compliant. Job responsibilities include: You will be the Customer's point of contact for all projects under your control, these projects will be monitored & directed by the Contracts Manager & Head of Operations. You will have responsibility for planning projects including arranging materials with the purchasing department, writing method statements and risk assessments and organising labour. You will need to deliver the high service demanded by our customers by acting in good faith and as required by Westone Housing, to promote the success of the company and maintain high standards of business conduct. Raising Work orders for assigned contractors Ensuring H&S is maintained on all sites under your control Complete site surveys, monitoring visits and working with our SHEQ Manager to ensure all projects are completed to a high standard. Raising variations on projects as they develop. Arranging building control for projects Managing project budgets Completing final accounts and working alongside the accounts department to ensure swift payments on projects completed. About you: Required experience: Experience of the construction industry would be beneficial but not essential. Excellent problem solving, planning and process control skills Ability to effectively prioritise and execute tasks in a high-pressure environment. Excellent Communication Skills Working to deadlines and targets Key Characteristics: Strong interpersonal and organisational skills. Clear thinker and innovator. Strong oral and written communication skills. Strong process orientation in approach to work. Self-motivated and proactive. Must Have: Clean Driving License Benefits: Competitive Salary 20 days holiday per year plus bank holidays Performance Bonus - Profit related Company pension scheme Cycle to work scheme Benefits Hub discounts on retailers, days out, restaurants, holidays and more Funded qualifications Please click on the APPLY button to submit your CV for this role. Candidates with the experience or relevant job titles of; Graduate Project Management, Project Administrator, Trainee Project Estimator, Project Planning, Trainee Project Coordinator, Senior Project Lead, Construction Projects, Building Surveyor, Construction Project Manager will also be considered for this role.
