Job Description
Rubicon Consulting is currently recruiting for a Project Coordinator on a 7 month contract based Scotland.
Role Summary
This role supports the efficient close-out of construction and installation activities by ensuring punch-list items are identified, tracked, assigned, progressed, and closed in a controlled and timely manner.
Key Responsibilities
Coordinate day-to-day completion activities related to punch-list item management across the site.
Manage and track work orders raised for punch-list items, ensuring they are assigned, progressed, and closed out efficiently.
Liaise with construction, commissioning, quality, and contractor teams to ensure punch-list items are clearly defined and actioned.
Support the preparation, issuance, and follow-up of work orders for outstanding site works.
Maintain accurate records of punch-list items, work order status, priorities, responsible parties, and completion dates.
Monitor progress of open punch-list items and escalate overdue or critical issues to site leadership.
Chair or support daily coordination meetings focused on completion priorities, work order status, constraints, and close-out progress.
Ensure punch-list items are sequenced and coordinated in line with project milestones, access availability, and material readiness.
Assist with planning and execution of completion activities to support handover and project close-out targets.
Support documentation management for completion records, status reports, trackers, and close-out evidence.
Prepare regular reports and dashboards showing completion status, work order progress, backlog trends, and key risks.
Work closely with project controls and site management to track performance against completion plans and deadlines.
Identify bottlenecks, interface issues, and resource constraints impacting punch-list close-out and support resolution actions.
Help ensure completed work orders are properly verified, documented, and closed in accordance with quality and project requirements.
Promote compliance with HSE procedures, permit requirements, and safe systems of work during completion activities.
Support continuous improvement of punch-list and work order workflows to improve efficiency and visibility.
Preferred Experience:
Previous experience on offshore wind or large-scale infrastructure projects.
Familiarity with punch-list close-out, mechanical completion, commissioning interfaces, or handover processes.
Experience working with contractors, package managers, and quality teams to close site defects or outstanding works.
Knowledge of port, marshalling, pre-assembly, or installation support environments would be advantageous.
Requirements:
Previous experience in a site coordination, completion coordination, project coordination, or work order management role within offshore wind, construction, commissioning, or industrial projects.
Experience supporting punch-list, snagging, completions, turnover, or handover activities.
Good understanding of work order management, close-out tracking, and construction completion processes.
Proven ability to coordinate across multiple stakeholders in a fast-paced site environment.
Experience maintaining trackers, reports, and project documentation with a high level of accuracy.
Strong organisational and prioritization skills.
Proficient in Microsoft Office, especially Excel.
Experience with Smartsheet, Service Max, or similar digital tools is desirable.
Strong communication and stakeholder coordination skills.
Full right to work in the UK.
Our Company
Rubicon Consulting is a Talent management consultancy which helps you to optimise business performance and competitive advantage by choosing the right people first time!
