Admin Lead & Executive Assistant to the Managing Director Location: Swansea (Office-based, 5 days per week) Salary: Attractive salary, commensurate with experience About the Role We are looking for a highly organised, proactive, and professional Admin Lead & Executive Assistant to join a growing business in Swansea. This is a pivotal role, combining leadership of the administrative function with trusted Executive Assistant support to the Managing Director. You will play a key role in ensuring the business operates smoothly, efficiently, and professionally, while helping to drive continuous improvement and support ongoing growth. As the owner of the Admin Department, you will be responsible for delivering high-quality administrative support, maintaining business processes and standards, supporting compliance activities, and ensuring excellent internal and external service. You will also work closely with the Managing Director, taking ownership of delegated projects, managing priorities, and ensuring actions are delivered through to completion. This is an excellent opportunity for an experienced administrator, office manager, operations coordinator, or executive assistant who thrives in a fast-paced environment and enjoys taking ownership of their work. Key Responsibilities Administrative Leadership Lead and manage the day-to-day administration function of the business Ensure administrative processes are efficient, reliable, and consistently delivered to a high standard Prioritise workloads and ensure actions, tasks, and commitments are completed accurately and on time Develop, document, and improve business processes and procedures Coordinate and maintain business documentation, including compliance, environmental, CSR, and tender information Chair weekly Admin Department meetings and ensure actions are followed through Identify and implement process improvements to support business growth Executive Assistant Support Provide proactive Executive Assistant support to the Managing Director Manage diaries, inboxes, meetings, travel arrangements, and priorities Coordinate meetings, prepare agendas, record actions, and monitor progress Take ownership of delegated projects and tasks, ensuring timely completion Track commitments and follow up to ensure nothing falls through the cracks Escalate risks, issues, and decisions appropriately Team Leadership Support and lead an administrative support function through a Team Lead Hold regular one-to-one meetings and provide guidance and accountability Monitor service quality, accuracy, productivity, and turnaround times Support process improvements, training, recruitment, and onboarding activities Oversee administrative systems and data accuracy Business Systems & Continuous Improvement Support and maintain the company's operating rhythm and business processes Coordinate leadership and departmental meeting schedules Prepare agendas, capture actions, and ensure follow-up is completed Maintain business records, systems, and documentation Own and maintain the Company Manual, ensuring business processes remain current and accurately documented Promote consistent adoption of agreed processes and ways of working Compliance, Administration & Infrastructure Manage office facilities and administrative infrastructure Coordinate insurance renewals and administration Support recruitment and HR administration activities Manage GDPR compliance across the business Develop and maintain company policies, accreditations, and records Coordinate compliance sections of tenders and business submissions Manage office supplies, travel arrangements, and expenses Support CSR, sustainability, and environmental initiatives About You We are looking for someone who can combine exceptional organisation and attention to detail with strong leadership and communication skills. You will ideally have: Previous experience in a senior administrative, office management, operations, or executive assistant role Experience supporting senior leaders or directors Strong organisational and project management skills The ability to manage multiple priorities and deadlines effectively Experience improving processes and implementing systems Excellent written and verbal communication skills High levels of accuracy and attention to detail Confidence working independently and taking ownership of outcomes Experience with compliance, GDPR, policies, or tender administration would be advantageous Previous leadership or team management experience would be beneficial What's on Offer? Attractive salary based on experience A key role within a growing and ambitious business The opportunity to work closely with the Managing Director and leadership team A varied and rewarding position with genuine responsibility and influence The chance to help shape systems, processes, and ways of working as the business grows If you are a highly organised professional who enjoys creating structure, solving problems, and helping businesses operate at their best, we would love to hear from you.
Jun 22, 2026
Full time
Admin Lead & Executive Assistant to the Managing Director Location: Swansea (Office-based, 5 days per week) Salary: Attractive salary, commensurate with experience About the Role We are looking for a highly organised, proactive, and professional Admin Lead & Executive Assistant to join a growing business in Swansea. This is a pivotal role, combining leadership of the administrative function with trusted Executive Assistant support to the Managing Director. You will play a key role in ensuring the business operates smoothly, efficiently, and professionally, while helping to drive continuous improvement and support ongoing growth. As the owner of the Admin Department, you will be responsible for delivering high-quality administrative support, maintaining business processes and standards, supporting compliance activities, and ensuring excellent internal and external service. You will also work closely with the Managing Director, taking ownership of delegated projects, managing priorities, and ensuring actions are delivered through to completion. This is an excellent opportunity for an experienced administrator, office manager, operations coordinator, or executive assistant who thrives in a fast-paced environment and enjoys taking ownership of their work. Key Responsibilities Administrative Leadership Lead and manage the day-to-day administration function of the business Ensure administrative processes are efficient, reliable, and consistently delivered to a high standard Prioritise workloads and ensure actions, tasks, and commitments are completed accurately and on time Develop, document, and improve business processes and procedures Coordinate and maintain business documentation, including compliance, environmental, CSR, and tender information Chair weekly Admin Department meetings and ensure actions are followed through Identify and implement process improvements to support business growth Executive Assistant Support Provide proactive Executive Assistant support to the Managing Director Manage diaries, inboxes, meetings, travel arrangements, and priorities Coordinate meetings, prepare agendas, record actions, and monitor progress Take ownership of delegated projects and tasks, ensuring timely completion Track commitments and follow up to ensure nothing falls through the cracks Escalate risks, issues, and decisions appropriately Team Leadership Support and lead an administrative support function through a Team Lead Hold regular one-to-one meetings and provide guidance and accountability Monitor service quality, accuracy, productivity, and turnaround times Support process improvements, training, recruitment, and onboarding activities Oversee administrative systems and data accuracy Business Systems & Continuous Improvement Support and maintain the company's operating rhythm and business processes Coordinate leadership and departmental meeting schedules Prepare agendas, capture actions, and ensure follow-up is completed Maintain business records, systems, and documentation Own and maintain the Company Manual, ensuring business processes remain current and accurately documented Promote consistent adoption of agreed processes and ways of working Compliance, Administration & Infrastructure Manage office facilities and administrative infrastructure Coordinate insurance renewals and administration Support recruitment and HR administration activities Manage GDPR compliance across the business Develop and maintain company policies, accreditations, and records Coordinate compliance sections of tenders and business submissions Manage office supplies, travel arrangements, and expenses Support CSR, sustainability, and environmental initiatives About You We are looking for someone who can combine exceptional organisation and attention to detail with strong leadership and communication skills. You will ideally have: Previous experience in a senior administrative, office management, operations, or executive assistant role Experience supporting senior leaders or directors Strong organisational and project management skills The ability to manage multiple priorities and deadlines effectively Experience improving processes and implementing systems Excellent written and verbal communication skills High levels of accuracy and attention to detail Confidence working independently and taking ownership of outcomes Experience with compliance, GDPR, policies, or tender administration would be advantageous Previous leadership or team management experience would be beneficial What's on Offer? Attractive salary based on experience A key role within a growing and ambitious business The opportunity to work closely with the Managing Director and leadership team A varied and rewarding position with genuine responsibility and influence The chance to help shape systems, processes, and ways of working as the business grows If you are a highly organised professional who enjoys creating structure, solving problems, and helping businesses operate at their best, we would love to hear from you.
Join our creative team and help tell the stories that inspire people to support Dorset County Hospital. You will create engaging content across multiple platforms such as social media, website, email and print to raise awareness, drive donations and strengthen supporter engagement. You will: Grow social media audiences and engagement through compelling storytelling with photos, video, graphics and engaging text Manage day-to-day website updates including news articles, patient stories and appeal updates Create and design regular e-newsletters using Mailchimp Use Canva to design posters, leaflets and digital assets following brand guidelines Work with Facebook advertising and Facebook donate to increase donations and reach Liaise with ward teams to create content about equipment and facilities donations have funded Attend events to capture content and represent the Charity Collaborate with the Communications and Marketing Manager to deliver effective campaigns with clear calls to action Manage data and supporter sign-ups ensuring GDPR compliance Use Google Analytics to optimise website performance and donor journeys Build and maintain a stock image library About You You will have: HNC/HND/Level 4 qualification or extensive communications experience Proven track record in delivering effective communications and marketing Understanding of communications best practices (GDPR, acquisition, engagement) Experience managing campaigns and promotions to achieve income targets Website content management experience Experience producing digital and offline content for specific audiences Excellent written and verbal communication skills Strong relationship-building skills Creative problem-solving abilities Digital marketing and social media expertise High attention to detail Ability to manage multiple projects independently Competent in Microsoft Office, Canva and CRM systems UK Driving Licence Desirable: Knowledge of Google Ad Words and social media tracking/reporting NHS or healthcare charity experience Confident public speaker What We Offer Hybrid working with flexibility NHS pension scheme Employee assistance programme See the direct impact of your work every day Supportive, collaborative team culture Closing date: 12 July 2026 Interviews: 20 July 2026 Equal Opportunities: We welcome applications from all suitably qualified candidates. Safeguarding: All appointments subject to satisfactory references and pre-employment checks.
Jun 22, 2026
Full time
Join our creative team and help tell the stories that inspire people to support Dorset County Hospital. You will create engaging content across multiple platforms such as social media, website, email and print to raise awareness, drive donations and strengthen supporter engagement. You will: Grow social media audiences and engagement through compelling storytelling with photos, video, graphics and engaging text Manage day-to-day website updates including news articles, patient stories and appeal updates Create and design regular e-newsletters using Mailchimp Use Canva to design posters, leaflets and digital assets following brand guidelines Work with Facebook advertising and Facebook donate to increase donations and reach Liaise with ward teams to create content about equipment and facilities donations have funded Attend events to capture content and represent the Charity Collaborate with the Communications and Marketing Manager to deliver effective campaigns with clear calls to action Manage data and supporter sign-ups ensuring GDPR compliance Use Google Analytics to optimise website performance and donor journeys Build and maintain a stock image library About You You will have: HNC/HND/Level 4 qualification or extensive communications experience Proven track record in delivering effective communications and marketing Understanding of communications best practices (GDPR, acquisition, engagement) Experience managing campaigns and promotions to achieve income targets Website content management experience Experience producing digital and offline content for specific audiences Excellent written and verbal communication skills Strong relationship-building skills Creative problem-solving abilities Digital marketing and social media expertise High attention to detail Ability to manage multiple projects independently Competent in Microsoft Office, Canva and CRM systems UK Driving Licence Desirable: Knowledge of Google Ad Words and social media tracking/reporting NHS or healthcare charity experience Confident public speaker What We Offer Hybrid working with flexibility NHS pension scheme Employee assistance programme See the direct impact of your work every day Supportive, collaborative team culture Closing date: 12 July 2026 Interviews: 20 July 2026 Equal Opportunities: We welcome applications from all suitably qualified candidates. Safeguarding: All appointments subject to satisfactory references and pre-employment checks.
Regional Security Controller Location: Glasgow (Office Based) Hours: Monday Thursday 8:00am 5:00pm Friday 8:00am 4:00pm An exciting opportunity has arisen for an experienced security professional to join a leading contractor delivering projects within highly regulated defence and secure infrastructure environments. Based from the Glasgow office, you will initially support two live projects across Scotland, with the portfolio expected to grow significantly over the coming years. Whilst occasional site visits will be required, this is predominantly an office-based position. The Role As Regional Security Controller, you will act as the focal point for all project security matters within your region, ensuring compliance with contractual, personnel, information and physical security requirements. Key responsibilities will include: Managing personnel vetting processes, including BPSS, CTC, SC and DV clearances. Liaising with UKSV and internal stakeholders regarding clearance applications, renewals and compliance matters. Monitoring and tracking vetting compliance across employees, subcontractors and supply chain partners. Coordinating security onboarding requirements for new starters and project personnel. Preparing, issuing and maintaining Security Aspects Letters (SALs), annexes and associated project security documentation. Ensuring all security documentation remains current, signed and compliant throughout the project lifecycle. Supporting compliance with government security frameworks, including JSP 440, GovS007 and the HMG Security Policy Framework. Managing the flow-down of security requirements to subcontractors, suppliers and project partners. Supporting compliance with cyber security requirements, including Cyber Essentials, Cyber Essentials Plus and ISO 27001 standards. Supporting the secure handling, storage and transmission of Official-Sensitive and classified information. Managing visitor access requests, site clearance requirements and gate access processes for secure locations. Maintaining oversight of personnel attending secure project sites and facilities. Supporting the development, implementation and maintenance of Security Management Plans (SMPs). Investigating, recording and reporting security incidents, breaches and non-conformances. Maintaining accurate security records, trackers and audit evidence packs. Supporting internal audits, client audits and inspections from government bodies and external stakeholders. Producing regular security compliance reports and updates for senior management and project teams. Delivering security briefings and awareness training to employees and supply chain partners. Acting as a key point of contact for project teams, clients and external stakeholders on all security-related matters. Identifying security risks and ensuring appropriate mitigation measures are implemented and monitored. To be considered, you should have experience working within a security, compliance, governance or assurance role in a defence, government, infrastructure or similarly regulated environment. You will ideally possess: Experience managing security clearance and vetting processes, including BPSS, CTC, SC and DV. Strong understanding of defence and government security procedures and assurance requirements. Working knowledge of JSP 440, GovS007 and the HMG Security Policy Framework. Experience preparing and managing Security Aspects Letters (SALs) and Security Management Plans (SMPs). Knowledge of Cyber Essentials, Cyber Essentials Plus and ISO 27001 requirements. Experience working with subcontractors and supply chain compliance within secure environments. Strong organisational, administrative and record-management skills. Excellent communication and stakeholder management abilities. Current SC Clearance, or the ability to obtain and maintain higher levels of clearance where required. This position would suit an experienced Security Controller, Security Compliance Manager, Security Coordinator or Governance professional looking to play a key role in supporting complex defence and secure infrastructure projects. Legal Information: We act as an employment agency for permanent work and as an employment business for temporary work. For roles in the UK, applicants must be eligible to live and work in the UK. We value diversity and promote equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all areas of society and can discuss any reasonable adjustments to support your application.
Jun 22, 2026
Full time
Regional Security Controller Location: Glasgow (Office Based) Hours: Monday Thursday 8:00am 5:00pm Friday 8:00am 4:00pm An exciting opportunity has arisen for an experienced security professional to join a leading contractor delivering projects within highly regulated defence and secure infrastructure environments. Based from the Glasgow office, you will initially support two live projects across Scotland, with the portfolio expected to grow significantly over the coming years. Whilst occasional site visits will be required, this is predominantly an office-based position. The Role As Regional Security Controller, you will act as the focal point for all project security matters within your region, ensuring compliance with contractual, personnel, information and physical security requirements. Key responsibilities will include: Managing personnel vetting processes, including BPSS, CTC, SC and DV clearances. Liaising with UKSV and internal stakeholders regarding clearance applications, renewals and compliance matters. Monitoring and tracking vetting compliance across employees, subcontractors and supply chain partners. Coordinating security onboarding requirements for new starters and project personnel. Preparing, issuing and maintaining Security Aspects Letters (SALs), annexes and associated project security documentation. Ensuring all security documentation remains current, signed and compliant throughout the project lifecycle. Supporting compliance with government security frameworks, including JSP 440, GovS007 and the HMG Security Policy Framework. Managing the flow-down of security requirements to subcontractors, suppliers and project partners. Supporting compliance with cyber security requirements, including Cyber Essentials, Cyber Essentials Plus and ISO 27001 standards. Supporting the secure handling, storage and transmission of Official-Sensitive and classified information. Managing visitor access requests, site clearance requirements and gate access processes for secure locations. Maintaining oversight of personnel attending secure project sites and facilities. Supporting the development, implementation and maintenance of Security Management Plans (SMPs). Investigating, recording and reporting security incidents, breaches and non-conformances. Maintaining accurate security records, trackers and audit evidence packs. Supporting internal audits, client audits and inspections from government bodies and external stakeholders. Producing regular security compliance reports and updates for senior management and project teams. Delivering security briefings and awareness training to employees and supply chain partners. Acting as a key point of contact for project teams, clients and external stakeholders on all security-related matters. Identifying security risks and ensuring appropriate mitigation measures are implemented and monitored. To be considered, you should have experience working within a security, compliance, governance or assurance role in a defence, government, infrastructure or similarly regulated environment. You will ideally possess: Experience managing security clearance and vetting processes, including BPSS, CTC, SC and DV. Strong understanding of defence and government security procedures and assurance requirements. Working knowledge of JSP 440, GovS007 and the HMG Security Policy Framework. Experience preparing and managing Security Aspects Letters (SALs) and Security Management Plans (SMPs). Knowledge of Cyber Essentials, Cyber Essentials Plus and ISO 27001 requirements. Experience working with subcontractors and supply chain compliance within secure environments. Strong organisational, administrative and record-management skills. Excellent communication and stakeholder management abilities. Current SC Clearance, or the ability to obtain and maintain higher levels of clearance where required. This position would suit an experienced Security Controller, Security Compliance Manager, Security Coordinator or Governance professional looking to play a key role in supporting complex defence and secure infrastructure projects. Legal Information: We act as an employment agency for permanent work and as an employment business for temporary work. For roles in the UK, applicants must be eligible to live and work in the UK. We value diversity and promote equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all areas of society and can discuss any reasonable adjustments to support your application.
Facilities Coordinator Introduction We are looking for a Facilities Coordinator to join the team. You will be predominantly based at our offices in Colchester, but at times will also be required to travel to our site in Snodland, Kent. This role comes with a company car. About the Role The Facilities Coordinator will be a highly visible role, responsible for the health, safety and wellbeing of all em click apply for full job details
Jun 22, 2026
Full time
Facilities Coordinator Introduction We are looking for a Facilities Coordinator to join the team. You will be predominantly based at our offices in Colchester, but at times will also be required to travel to our site in Snodland, Kent. This role comes with a company car. About the Role The Facilities Coordinator will be a highly visible role, responsible for the health, safety and wellbeing of all em click apply for full job details
Purpose of the Role The Group HR Advisor delivers high-quality, operational HR support across the full employee lifecycle. This role blends hands-on HR administration with proactive advisory support, acting as a trusted first point of contact for both managers and employees. You will provide practical, solutions-focused guidance on a broad range of people matters, including employee relations, policy interpretation, absence management, and recruitment. The role requires sound judgement, confidence in applying HR best practice, and a strong commitment to consistency and compliance. As a key member of the HR team, you will contribute to strengthening people practices, enhancing the employee experience, and supporting a positive, aligned organisational culture. Reporting Line Reporting to: HR Director Location Basildon Travel to other sites as required Key Responsibilities1. Recruitment & Onboarding Partner with hiring managers to support workforce planning, job scoping, and recruitment activity Coordinate end-to-end recruitment processes including advertising, screening, and interviews Ensure a professional and engaging candidate experience throughout the hiring journey Lead onboarding processes, including new starter inductions Liaise with recruitment agencies and preferred suppliers Monitor agency performance and recruitment costs Maintain accurate recruitment records and reporting Identify opportunities to improve recruitment and selection processes 2. Employee Relations & Policy Support Provide timely, practical HR advice to managers and employees on policies, procedures, and people matters Support employee relations cases including disciplinary, grievance, and absence management Assist with investigations, minute-taking, outcome documentation, and case tracking Escalate complex or high-risk cases to the HR Director as appropriate Promote fair and consistent application of policies across the organisation Support early intervention approaches to performance and wellbeing concerns 3. HR Operations & Compliance Manage employee lifecycle administration (starters, leavers, changes) with accuracy and efficiency Maintain and update HR systems (People HR) ensuring data integrity and compliance Produce and analyse HR metrics (e.g. absence, turnover, engagement trends) Support internal audits and compliance requirements Ensure all HR practices align with UK employment legislation and company standards 4. Culture & Engagement Support delivery and analysis of the annual Employee Engagement Survey Work with stakeholders to implement actionable engagement initiatives Promote company values, behaviours, and a positive working environment Contribute to initiatives that enhance inclusion, collaboration, and continuous improvement 5. HR Projects & Continuous Improvement Support the development and review of HR policies and procedures Contribute to HR projects and cross-site initiatives Assist with HR communications, briefings, and guidance materials Act as an HR representative during audits or external reviews Identify and implement opportunities to improve HR processes and service delivery People Management & Support Guide and support managers in applying performance, development, and attendance processes Promote consistency, fairness, and accountability in people management practices Support development of HR resources, templates, and toolkits to enhance management capability Act as a role model for professional, respectful, and values-driven behaviours Relationship Management Build strong, trusted relationships across all levels of the organisation Maintain effective communication with Trade Union representatives Collaborate across departments and sites to support a unified culture Approach all interactions with professionalism, credibility, and a solutions-focused mindset Self-Management Operate with integrity, discretion, and strict confidentiality Proactively manage workload, priorities, and deadlines Demonstrate resilience and adaptability in a fast-paced environment Maintain up-to-date HR knowledge through continuous learning and external benchmarking Take initiative in identifying improvements and contributing to team effectiveness Qualifications, Skills & Experience Proven experience in an HR Advisor, HR Coordinator, or HR Generalist role (ideally within an SME or multi-site environment) CIPD qualified, or working towards CIPD Level 5, or equivalent practical experience Strong working knowledge of UK employment law and HR best practice Confident communicator with the ability to influence and build relationships at all levels Experience using HR systems (People HR or similar) and Microsoft Office tools High level of professionalism when handling sensitive and confidential matters Strong organisational skills with the ability to manage multiple priorities effectively Resilient, proactive, and adaptable with a positive approach Fluent in English; additional language skills (e.g. Polish) are advantageous Why Join Us? Opportunity to shape and influence HR practices across a growing organisation Exposure to a wide range of HR activities and projects Collaborative and supportive team environment Commitment to employee development and continuous improvement Benefits: Private medical insurance Company pension Death in service benefit Employee retail discounts Life insurance Free on-site parking Canteen facilities You will receive 33 days holiday per year which includes a Christmas closure You ll have ample opportunities to grow and develop within the team, while working in a supportive and collaborative environment
Jun 22, 2026
Full time
Purpose of the Role The Group HR Advisor delivers high-quality, operational HR support across the full employee lifecycle. This role blends hands-on HR administration with proactive advisory support, acting as a trusted first point of contact for both managers and employees. You will provide practical, solutions-focused guidance on a broad range of people matters, including employee relations, policy interpretation, absence management, and recruitment. The role requires sound judgement, confidence in applying HR best practice, and a strong commitment to consistency and compliance. As a key member of the HR team, you will contribute to strengthening people practices, enhancing the employee experience, and supporting a positive, aligned organisational culture. Reporting Line Reporting to: HR Director Location Basildon Travel to other sites as required Key Responsibilities1. Recruitment & Onboarding Partner with hiring managers to support workforce planning, job scoping, and recruitment activity Coordinate end-to-end recruitment processes including advertising, screening, and interviews Ensure a professional and engaging candidate experience throughout the hiring journey Lead onboarding processes, including new starter inductions Liaise with recruitment agencies and preferred suppliers Monitor agency performance and recruitment costs Maintain accurate recruitment records and reporting Identify opportunities to improve recruitment and selection processes 2. Employee Relations & Policy Support Provide timely, practical HR advice to managers and employees on policies, procedures, and people matters Support employee relations cases including disciplinary, grievance, and absence management Assist with investigations, minute-taking, outcome documentation, and case tracking Escalate complex or high-risk cases to the HR Director as appropriate Promote fair and consistent application of policies across the organisation Support early intervention approaches to performance and wellbeing concerns 3. HR Operations & Compliance Manage employee lifecycle administration (starters, leavers, changes) with accuracy and efficiency Maintain and update HR systems (People HR) ensuring data integrity and compliance Produce and analyse HR metrics (e.g. absence, turnover, engagement trends) Support internal audits and compliance requirements Ensure all HR practices align with UK employment legislation and company standards 4. Culture & Engagement Support delivery and analysis of the annual Employee Engagement Survey Work with stakeholders to implement actionable engagement initiatives Promote company values, behaviours, and a positive working environment Contribute to initiatives that enhance inclusion, collaboration, and continuous improvement 5. HR Projects & Continuous Improvement Support the development and review of HR policies and procedures Contribute to HR projects and cross-site initiatives Assist with HR communications, briefings, and guidance materials Act as an HR representative during audits or external reviews Identify and implement opportunities to improve HR processes and service delivery People Management & Support Guide and support managers in applying performance, development, and attendance processes Promote consistency, fairness, and accountability in people management practices Support development of HR resources, templates, and toolkits to enhance management capability Act as a role model for professional, respectful, and values-driven behaviours Relationship Management Build strong, trusted relationships across all levels of the organisation Maintain effective communication with Trade Union representatives Collaborate across departments and sites to support a unified culture Approach all interactions with professionalism, credibility, and a solutions-focused mindset Self-Management Operate with integrity, discretion, and strict confidentiality Proactively manage workload, priorities, and deadlines Demonstrate resilience and adaptability in a fast-paced environment Maintain up-to-date HR knowledge through continuous learning and external benchmarking Take initiative in identifying improvements and contributing to team effectiveness Qualifications, Skills & Experience Proven experience in an HR Advisor, HR Coordinator, or HR Generalist role (ideally within an SME or multi-site environment) CIPD qualified, or working towards CIPD Level 5, or equivalent practical experience Strong working knowledge of UK employment law and HR best practice Confident communicator with the ability to influence and build relationships at all levels Experience using HR systems (People HR or similar) and Microsoft Office tools High level of professionalism when handling sensitive and confidential matters Strong organisational skills with the ability to manage multiple priorities effectively Resilient, proactive, and adaptable with a positive approach Fluent in English; additional language skills (e.g. Polish) are advantageous Why Join Us? Opportunity to shape and influence HR practices across a growing organisation Exposure to a wide range of HR activities and projects Collaborative and supportive team environment Commitment to employee development and continuous improvement Benefits: Private medical insurance Company pension Death in service benefit Employee retail discounts Life insurance Free on-site parking Canteen facilities You will receive 33 days holiday per year which includes a Christmas closure You ll have ample opportunities to grow and develop within the team, while working in a supportive and collaborative environment
Contract type Permanent Location Whittington Hours 37.5 hrs Full time or Part time hours, site based Annual salary C1 £28,176.08 to C3 £31,217.24. Pro rata for part time hours. Review date 5/06/2026 They coordinate cross-functionally, integrating people, place and process to ensure within the wider hospice environment to ensure safe, welcoming, efficient and well-managed non-clinical spaces that support staff, volunteers, patients, families and supporters. The postholder line manages the reception team and Volunteer Drivers while coordinating business equipment, office consumables, non-clinical cleaning, secondary catering coordination and waste management. The role ensures strong governance, safeguarding awareness, cost control and operational resilience across all non-clinical facilities services. Working closely with clinical, corporate and estates colleagues, the Support Facilities Coordinator ensures that the Hospice presents a calm, compassionate and professionally managed environment from first point of contact through to internal workplace experience. In summary, the Support Facilities Coordinator is accountable for: Safe and compliant environments. Availability and governance of equipment. Disciplined management of consumables and stores. Effective supervision of Volunteers. Dignified management of shared and bereavement spaces. Supporting uninterrupted service delivery. Key to the quality of service we provide, this role requires visible, hands-on leadership, emotional intelligence and a strong delivery mindset. The postholder must be comfortable operating within a hospice environment where compassion, discretion and professional standards must coexist. Subsequently, success in this role depends on presence, accountability and the ability to translate policies into consistently delivered day-to-day practice. Qualifications Essential GCSE (or equivalent) English and Maths. Recognised Infection Prevention & Control training (or willingness to complete). COSHH awareness training (or willingness to complete). Desirable Health & Safety qualification (e.g. IOSH Working Safely or equivalent). Level 3 qualification (or equivalent experience) in Facilities Management, Healthcare Support Services, Environmental Services, or related discipline. DSE Assessor training (or willingness to complete). IWFM (Institute of Workplace and Facilities Management) membership. Knowledge and experience Essential Working knowledge of facilities coordination within a public-facing environment. Understanding of Health & Safety responsibilities in non-clinical environments. Experience of contract performance monitoring (cleaning, waste, suppliers). Understanding of safeguarding principles in shared spaces. Desirable Awareness of DSE compliance processes (formal qualification desirable but not essential at entry). Experience maintaining asset registers and managing consumables. Values Exhibits our hospice values and behaviours Skills Essential Highly people-oriented with strong interpersonal skills. Practical mindset - focuses on solutions rather than process for its own sake. Able to provide supportive but firm supervision to staff and volunteers. Comfortable having difficult conversations when standards are not met. Desirable Experience managing stock control and consumables. Personal Attributes Committed to maintaining a welcoming, safe and well-presented environment with an emotionally intelligent and compassionate approach to patients, families, volunteers and staff. Natural host mindset - understands the importance of first impressions. Calm and measured under pressure, particularly in sensitive end-of-life situations. High levels of personal accountability - follows through on actions and closes the loop. Resilient when managing competing priorities and unexpected operational demands. Strong situational awareness - anticipates risks before they escalate. Other requirements Valid driving licence Eligibility to work in the UK Please note that St Giles Hospice does not hold a sponsorship licence and is therefore unable to accept sponsorship requests Just so you know: We may review applications before the application review date, however, if you apply after the application review date, your application may not be considered. We will accept applications until we have successfully filled the role, this may be earlier than the closing date. If you have not heard within 14 days of the application close date, then please consider that your application has been unsuccessful at this time. As part of your application your data will be managed in line with St Giles Hospice Privacy Policy and kept for 6 months.
Jun 21, 2026
Full time
Contract type Permanent Location Whittington Hours 37.5 hrs Full time or Part time hours, site based Annual salary C1 £28,176.08 to C3 £31,217.24. Pro rata for part time hours. Review date 5/06/2026 They coordinate cross-functionally, integrating people, place and process to ensure within the wider hospice environment to ensure safe, welcoming, efficient and well-managed non-clinical spaces that support staff, volunteers, patients, families and supporters. The postholder line manages the reception team and Volunteer Drivers while coordinating business equipment, office consumables, non-clinical cleaning, secondary catering coordination and waste management. The role ensures strong governance, safeguarding awareness, cost control and operational resilience across all non-clinical facilities services. Working closely with clinical, corporate and estates colleagues, the Support Facilities Coordinator ensures that the Hospice presents a calm, compassionate and professionally managed environment from first point of contact through to internal workplace experience. In summary, the Support Facilities Coordinator is accountable for: Safe and compliant environments. Availability and governance of equipment. Disciplined management of consumables and stores. Effective supervision of Volunteers. Dignified management of shared and bereavement spaces. Supporting uninterrupted service delivery. Key to the quality of service we provide, this role requires visible, hands-on leadership, emotional intelligence and a strong delivery mindset. The postholder must be comfortable operating within a hospice environment where compassion, discretion and professional standards must coexist. Subsequently, success in this role depends on presence, accountability and the ability to translate policies into consistently delivered day-to-day practice. Qualifications Essential GCSE (or equivalent) English and Maths. Recognised Infection Prevention & Control training (or willingness to complete). COSHH awareness training (or willingness to complete). Desirable Health & Safety qualification (e.g. IOSH Working Safely or equivalent). Level 3 qualification (or equivalent experience) in Facilities Management, Healthcare Support Services, Environmental Services, or related discipline. DSE Assessor training (or willingness to complete). IWFM (Institute of Workplace and Facilities Management) membership. Knowledge and experience Essential Working knowledge of facilities coordination within a public-facing environment. Understanding of Health & Safety responsibilities in non-clinical environments. Experience of contract performance monitoring (cleaning, waste, suppliers). Understanding of safeguarding principles in shared spaces. Desirable Awareness of DSE compliance processes (formal qualification desirable but not essential at entry). Experience maintaining asset registers and managing consumables. Values Exhibits our hospice values and behaviours Skills Essential Highly people-oriented with strong interpersonal skills. Practical mindset - focuses on solutions rather than process for its own sake. Able to provide supportive but firm supervision to staff and volunteers. Comfortable having difficult conversations when standards are not met. Desirable Experience managing stock control and consumables. Personal Attributes Committed to maintaining a welcoming, safe and well-presented environment with an emotionally intelligent and compassionate approach to patients, families, volunteers and staff. Natural host mindset - understands the importance of first impressions. Calm and measured under pressure, particularly in sensitive end-of-life situations. High levels of personal accountability - follows through on actions and closes the loop. Resilient when managing competing priorities and unexpected operational demands. Strong situational awareness - anticipates risks before they escalate. Other requirements Valid driving licence Eligibility to work in the UK Please note that St Giles Hospice does not hold a sponsorship licence and is therefore unable to accept sponsorship requests Just so you know: We may review applications before the application review date, however, if you apply after the application review date, your application may not be considered. We will accept applications until we have successfully filled the role, this may be earlier than the closing date. If you have not heard within 14 days of the application close date, then please consider that your application has been unsuccessful at this time. As part of your application your data will be managed in line with St Giles Hospice Privacy Policy and kept for 6 months.
Contract type Permanent Location Whittington Hours 37.5 hrs Full time, site based Annual salary C1 £28,176.08 to C3 £31,217.24 Review date 05/06/2026 They coordinate cross-functionally, integrating people, place and process to ensure that hospice environments are safe, compliant, dignified and fully supportive of patient care delivery. The postholder leads Clinical Housekeeping and Ward Volunteers while coordinating clinical equipment, consumables, shared spaces and patient-facing hospitality areas to maintain regulatory readiness, infection prevention standards and service continuity. The Clinical Facilities Coordinator also ensures that the Hospice s built environment actively enhances patient experience, enabling clinical teams to deliver care without environmental or equipment-related delays. In summary, the Clinical Facilities Coordinator is accountable for: Safe and compliant clinical environments. Availability and governance of clinical equipment. Disciplined management of consumables and stores. Effective supervision of Ward Volunteers. Dignified management of shared and bereavement spaces. Supporting uninterrupted clinical service delivery. Key to the quality of care we provide, this role requires visible, hands-on leadership, emotional intelligence and a strong delivery mindset. The postholder must be comfortable operating within a hospice environment where compassion, discretion and professional standards must coexist. Subsequently, success in this role depends on presence, accountability and the ability to translate policies into consistently delivered day-to-day practice. Qualifications Essential GCSE (or equivalent) English and Maths. Recognised Infection Prevention & Control training (or willingness to complete). COSHH awareness training (or willingness to complete). Desirable Level 3 qualification (or equivalent experience) in Facilities Management, Healthcare Support Services, Environmental Services, or related discipline. Health & Safety qualification (e.g. IOSH Working Safely or equivalent). Certificate in Healthcare Cleaning or Environmental Hygiene. Knowledge and experience Essential Demonstrable experience leading front-line teams in a hands-on operational environment. Sound understanding of Infection Prevention & Control principles within a healthcare or regulated environment. Working knowledge of environmental hygiene standards in clinical settings. Knowledge of safe systems of work, COSHH and Health & Safety requirements. Knowledge of CQC standards relating to environment, safety and patient dignity Desirable Understanding of clinical equipment handling, asset tracking and consumables governance. Values Exhibits our hospice values and behaviours Skills Essential Strong organisational and coordination skills with attention to detail. Demonstrable ability to set clear expectations and maintain standards through visible leadership. Ability to manage multiple operational threads simultaneously. Practical problem-solver who resolves issues without unnecessary escalation. Focused on preventing care delays through proactive equipment and bedspace management. Able to balance dignity and compassion with regulatory discipline. Understands that environmental quality directly impacts patient safety and care experience. Personal Attributes Committed to maintaining a welcoming, safe and well-presented environment with an emotionally intelligent and compassionate approach to patients, families and volunteers. Comfortable working physically within clinical environments - not office-bound. Calm and measured under pressure, particularly in sensitive end-of-life situations. Able to provide supportive but firm supervision to staff and volunteers. High levels of personal accountability - follows through on actions and closes the loop. Practical mindset focuses on solutions rather than process for its own sake. Resilient when managing competing priorities and unexpected operational demands. Strong situational awareness - anticipates risks before they escalate. Comfortable having difficult conversations when standards are not met. Other requirements Valid driving licence Eligibility to work in the UK Please note that St Giles Hospice does not hold a sponsorship licence and is therefore unable to accept sponsorship requests Just so you know: We may review applications before the application review date, however, if you apply after the application review date, your application may not be considered. We will accept applications until we have successfully filled the role, this may be earlier than the closing date. If you have not heard within 14 days of the application close date, then please consider that your application has been unsuccessful at this time. As part of your application your data will be managed in line with St Giles Hospice Privacy Policy and kept for 6 months.
Jun 21, 2026
Full time
Contract type Permanent Location Whittington Hours 37.5 hrs Full time, site based Annual salary C1 £28,176.08 to C3 £31,217.24 Review date 05/06/2026 They coordinate cross-functionally, integrating people, place and process to ensure that hospice environments are safe, compliant, dignified and fully supportive of patient care delivery. The postholder leads Clinical Housekeeping and Ward Volunteers while coordinating clinical equipment, consumables, shared spaces and patient-facing hospitality areas to maintain regulatory readiness, infection prevention standards and service continuity. The Clinical Facilities Coordinator also ensures that the Hospice s built environment actively enhances patient experience, enabling clinical teams to deliver care without environmental or equipment-related delays. In summary, the Clinical Facilities Coordinator is accountable for: Safe and compliant clinical environments. Availability and governance of clinical equipment. Disciplined management of consumables and stores. Effective supervision of Ward Volunteers. Dignified management of shared and bereavement spaces. Supporting uninterrupted clinical service delivery. Key to the quality of care we provide, this role requires visible, hands-on leadership, emotional intelligence and a strong delivery mindset. The postholder must be comfortable operating within a hospice environment where compassion, discretion and professional standards must coexist. Subsequently, success in this role depends on presence, accountability and the ability to translate policies into consistently delivered day-to-day practice. Qualifications Essential GCSE (or equivalent) English and Maths. Recognised Infection Prevention & Control training (or willingness to complete). COSHH awareness training (or willingness to complete). Desirable Level 3 qualification (or equivalent experience) in Facilities Management, Healthcare Support Services, Environmental Services, or related discipline. Health & Safety qualification (e.g. IOSH Working Safely or equivalent). Certificate in Healthcare Cleaning or Environmental Hygiene. Knowledge and experience Essential Demonstrable experience leading front-line teams in a hands-on operational environment. Sound understanding of Infection Prevention & Control principles within a healthcare or regulated environment. Working knowledge of environmental hygiene standards in clinical settings. Knowledge of safe systems of work, COSHH and Health & Safety requirements. Knowledge of CQC standards relating to environment, safety and patient dignity Desirable Understanding of clinical equipment handling, asset tracking and consumables governance. Values Exhibits our hospice values and behaviours Skills Essential Strong organisational and coordination skills with attention to detail. Demonstrable ability to set clear expectations and maintain standards through visible leadership. Ability to manage multiple operational threads simultaneously. Practical problem-solver who resolves issues without unnecessary escalation. Focused on preventing care delays through proactive equipment and bedspace management. Able to balance dignity and compassion with regulatory discipline. Understands that environmental quality directly impacts patient safety and care experience. Personal Attributes Committed to maintaining a welcoming, safe and well-presented environment with an emotionally intelligent and compassionate approach to patients, families and volunteers. Comfortable working physically within clinical environments - not office-bound. Calm and measured under pressure, particularly in sensitive end-of-life situations. Able to provide supportive but firm supervision to staff and volunteers. High levels of personal accountability - follows through on actions and closes the loop. Practical mindset focuses on solutions rather than process for its own sake. Resilient when managing competing priorities and unexpected operational demands. Strong situational awareness - anticipates risks before they escalate. Comfortable having difficult conversations when standards are not met. Other requirements Valid driving licence Eligibility to work in the UK Please note that St Giles Hospice does not hold a sponsorship licence and is therefore unable to accept sponsorship requests Just so you know: We may review applications before the application review date, however, if you apply after the application review date, your application may not be considered. We will accept applications until we have successfully filled the role, this may be earlier than the closing date. If you have not heard within 14 days of the application close date, then please consider that your application has been unsuccessful at this time. As part of your application your data will be managed in line with St Giles Hospice Privacy Policy and kept for 6 months.
HR Assistant /Office Manager Location: Fleet, Hampshire Salary: 15.00 - 16.00 per hour Job Type: Full-Time, Temporary to Permanent About the Role Our client is seeking a proactive and highly organised HR Assistant to join their team as an ongoing temporary basis with the opportunity to become permanent. This is a varied role supporting both HR and office operations, requiring someone who can quickly become a trusted right-hand support, manage multiple priorities, and confidently handle confidential information. The successful candidate will play a key role in recruitment, onboarding, employee administration, employee relations support, compliance, and office management, helping to ensure the smooth day-to-day running of the business. Key Responsibilities Support the full employee lifecycle, including recruitment, onboarding, and offboarding activities. Maintain accurate employee records, contracts, HR documentation, and HR systems. Act as a first point of contact for HR queries, providing administrative support to employees and managers. Assist with absence management, annual leave administration, payroll preparation, pensions, and employee benefits. Support performance reviews, policy updates, and HR compliance activities. Ensure all HR processes and documentation are maintained in line with employment legislation and company procedures. Coordinate office administration, including travel bookings, expenses, suppliers, and workplace facilities. Provide general administrative support to the wider business, helping to ensure the smooth day-to-day running of the office. What we are looking for Previous experience in an HR Assistant, HR Administrator, People Coordinator, Office Manager, or similar role. Strong organisational skills with excellent attention to detail. Ability to prioritise workloads and work effectively in a fast-paced environment. Confident managing confidential information with discretion and professionalism. Excellent communication and interpersonal skills. Strong administrative and Microsoft Office skills. Proactive, adaptable, and able to quickly learn new processes and responsibilities. A positive, hands-on approach with the ability to support multiple areas of the business. If you are looking for a varied HR-focused role where you can make a real impact and become a key member of the team, we'd love to hear from you.
Jun 21, 2026
Seasonal
HR Assistant /Office Manager Location: Fleet, Hampshire Salary: 15.00 - 16.00 per hour Job Type: Full-Time, Temporary to Permanent About the Role Our client is seeking a proactive and highly organised HR Assistant to join their team as an ongoing temporary basis with the opportunity to become permanent. This is a varied role supporting both HR and office operations, requiring someone who can quickly become a trusted right-hand support, manage multiple priorities, and confidently handle confidential information. The successful candidate will play a key role in recruitment, onboarding, employee administration, employee relations support, compliance, and office management, helping to ensure the smooth day-to-day running of the business. Key Responsibilities Support the full employee lifecycle, including recruitment, onboarding, and offboarding activities. Maintain accurate employee records, contracts, HR documentation, and HR systems. Act as a first point of contact for HR queries, providing administrative support to employees and managers. Assist with absence management, annual leave administration, payroll preparation, pensions, and employee benefits. Support performance reviews, policy updates, and HR compliance activities. Ensure all HR processes and documentation are maintained in line with employment legislation and company procedures. Coordinate office administration, including travel bookings, expenses, suppliers, and workplace facilities. Provide general administrative support to the wider business, helping to ensure the smooth day-to-day running of the office. What we are looking for Previous experience in an HR Assistant, HR Administrator, People Coordinator, Office Manager, or similar role. Strong organisational skills with excellent attention to detail. Ability to prioritise workloads and work effectively in a fast-paced environment. Confident managing confidential information with discretion and professionalism. Excellent communication and interpersonal skills. Strong administrative and Microsoft Office skills. Proactive, adaptable, and able to quickly learn new processes and responsibilities. A positive, hands-on approach with the ability to support multiple areas of the business. If you are looking for a varied HR-focused role where you can make a real impact and become a key member of the team, we'd love to hear from you.
Location North West London Salary Competitive, dependent on experience The Opportunity An established and growing fire, security, and technical services business is seeking an organised and proactive Operations & Procurement Coordinator to support the day-to-day running of its installation and maintenance operations. This is a varied, hands-on role that combines scheduling, administration, procurement, and stock management. Working closely with the Office Manager, Project Managers, engineers, suppliers, and clients, you will play a key role in ensuring projects run efficiently and engineering teams are fully equipped and prepared. The position offers genuine responsibility, visibility across the business, and opportunities for long-term progression within a growing organisation. Key Responsibilities Scheduling & Administrative Support Coordinate engineer schedules and diary management for installation and maintenance activities Book and organise engineer visits, ensuring resources and equipment are available Handle client enquiries and communications professionally via phone and email Produce, chase, and maintain operational and compliance documentation Support Project Managers with administrative and coordination tasks Procurement & Stock Management Manage procurement activities across the business Place orders with suppliers following approved processes Maintain accurate stock records within company systems Prepare equipment and kit packs for engineering teams Manage product returns and supplier warranty processes (RMA) Conduct supplier price comparisons and maintain pricing information Coordinate stock requirements with operational teams Monitor PPE, uniforms, tools, and calibrated equipment Carry out monthly and periodic stock audits Reporting & Coordination Attend weekly operational planning meetings Produce and distribute operational reports Liaise regularly with engineers and project teams regarding upcoming requirements Assist with onboarding new starters through preparation of equipment, tools, and uniforms Skills & Experience Required Essential Previous experience in an operations, coordination, administration, scheduling, or procurement role Excellent organisational and time management skills Proficient in Microsoft Office applications Ability to prioritise multiple tasks in a fast-paced environment High attention to detail and accuracy Self-motivated with the ability to work independently Desirable Experience within Fire & Security, Facilities Management, M&E, Construction, or Technical Services What's on Offer Competitive salary Ongoing training and professional development Long-term career progression opportunities Stable and growing business environment Career Progression This role sits at the centre of the business's operational function and provides exposure to project delivery, maintenance, procurement, compliance, and client services. Successful candidates will have the opportunity to progress into more senior operational and coordination positions as the business continues to grow.
Jun 20, 2026
Full time
Location North West London Salary Competitive, dependent on experience The Opportunity An established and growing fire, security, and technical services business is seeking an organised and proactive Operations & Procurement Coordinator to support the day-to-day running of its installation and maintenance operations. This is a varied, hands-on role that combines scheduling, administration, procurement, and stock management. Working closely with the Office Manager, Project Managers, engineers, suppliers, and clients, you will play a key role in ensuring projects run efficiently and engineering teams are fully equipped and prepared. The position offers genuine responsibility, visibility across the business, and opportunities for long-term progression within a growing organisation. Key Responsibilities Scheduling & Administrative Support Coordinate engineer schedules and diary management for installation and maintenance activities Book and organise engineer visits, ensuring resources and equipment are available Handle client enquiries and communications professionally via phone and email Produce, chase, and maintain operational and compliance documentation Support Project Managers with administrative and coordination tasks Procurement & Stock Management Manage procurement activities across the business Place orders with suppliers following approved processes Maintain accurate stock records within company systems Prepare equipment and kit packs for engineering teams Manage product returns and supplier warranty processes (RMA) Conduct supplier price comparisons and maintain pricing information Coordinate stock requirements with operational teams Monitor PPE, uniforms, tools, and calibrated equipment Carry out monthly and periodic stock audits Reporting & Coordination Attend weekly operational planning meetings Produce and distribute operational reports Liaise regularly with engineers and project teams regarding upcoming requirements Assist with onboarding new starters through preparation of equipment, tools, and uniforms Skills & Experience Required Essential Previous experience in an operations, coordination, administration, scheduling, or procurement role Excellent organisational and time management skills Proficient in Microsoft Office applications Ability to prioritise multiple tasks in a fast-paced environment High attention to detail and accuracy Self-motivated with the ability to work independently Desirable Experience within Fire & Security, Facilities Management, M&E, Construction, or Technical Services What's on Offer Competitive salary Ongoing training and professional development Long-term career progression opportunities Stable and growing business environment Career Progression This role sits at the centre of the business's operational function and provides exposure to project delivery, maintenance, procurement, compliance, and client services. Successful candidates will have the opportunity to progress into more senior operational and coordination positions as the business continues to grow.
CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are currently seeking a detail-oriented and proactive Facilities Coordinator to join our team at our prestigious site in Manchester! Key Responsibilities Manage and deliver extra works projects across client sites, ensuring compliance with contractual obligations and company standards. Primary focus on delivery of all FM Operations SLA's in accordance with KPI & Output measurements. Oversee the planning, scheduling, and execution of additional works outside of core FM services. Prepare and submit quotations for extra works, ensuring accuracy and competitiveness. Raise Purchase Orders & Sales Orders for goods or services as required, in compliance of business controls at all times. Liaise with clients to understand requirements, provide updates, and maintain strong relationships. Coordinate with internal teams and subcontractors to ensure timely and cost-effective delivery. Monitor project budgets, costs, and profitability, reporting variances as required. Proactively involved in the client management of SHEP's (Safety, Health & Environment Process) to ensure relevant processes are in place and being adhered to. Maintain accurate documentation and records for all extra works projects. Identify opportunities for additional services and contribute to business growth. Resolve any issues or delays promptly to maintain client satisfaction. This is a fantastic opportunity to join a growing team with excellent career progression! Hours 8am - 5pm Monday to Friday Hybrid once trained Experience / Qualifications Proven experience in project management within FM or a related industry. Strong understanding of building services, maintenance, and compliance standards. Excellent communication and client-facing skills. Ability to manage budgets and deliver projects within financial targets. Proficient in MS Office and CAFM systems. Knowledge of health and safety legislation. Email for more information or apply online now! EQUAL OPPORTUNITIES We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.
Jun 20, 2026
Full time
CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are currently seeking a detail-oriented and proactive Facilities Coordinator to join our team at our prestigious site in Manchester! Key Responsibilities Manage and deliver extra works projects across client sites, ensuring compliance with contractual obligations and company standards. Primary focus on delivery of all FM Operations SLA's in accordance with KPI & Output measurements. Oversee the planning, scheduling, and execution of additional works outside of core FM services. Prepare and submit quotations for extra works, ensuring accuracy and competitiveness. Raise Purchase Orders & Sales Orders for goods or services as required, in compliance of business controls at all times. Liaise with clients to understand requirements, provide updates, and maintain strong relationships. Coordinate with internal teams and subcontractors to ensure timely and cost-effective delivery. Monitor project budgets, costs, and profitability, reporting variances as required. Proactively involved in the client management of SHEP's (Safety, Health & Environment Process) to ensure relevant processes are in place and being adhered to. Maintain accurate documentation and records for all extra works projects. Identify opportunities for additional services and contribute to business growth. Resolve any issues or delays promptly to maintain client satisfaction. This is a fantastic opportunity to join a growing team with excellent career progression! Hours 8am - 5pm Monday to Friday Hybrid once trained Experience / Qualifications Proven experience in project management within FM or a related industry. Strong understanding of building services, maintenance, and compliance standards. Excellent communication and client-facing skills. Ability to manage budgets and deliver projects within financial targets. Proficient in MS Office and CAFM systems. Knowledge of health and safety legislation. Email for more information or apply online now! EQUAL OPPORTUNITIES We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.
Job Title: Workplace Coordinator Location: Central London Salary : £33,600 plus Corporate benefits Are you the ultimate go-to person? Our client believe the workplace should be inspiring, seamless, and safe. They are seeking a high-energy Facilities Coordinator to champion their internal office culture. If you love building relationships, solving problems on the fly, and making people smile every day, this is the stage for you. Your Day-to-Day Impact The Ultimate Host: Give new hires a flawless first-day experience by leading building orientations and facility introductions. The Office Guardian: Run daily walkarounds to ensure brand signage, artwork, and desk environments look immaculate and compliant. The Connector: Act as the vital link between our internal colleagues, contract partners, and premium vendors. The Operations Engine: Manage the heartbeat of the office from post-room logistics and locker management to supplier coordination. The Flexible Problem Solver: Jump in to support the front desk or assist with dynamic office moves whenever the business needs a helping hand. Who You Are You possess a natural gift for customer service and high emotional intelligence. You shake off pressure easily and love the buzz of a fast-paced environment. You are an eagle-eyed perfectionist who spots a compliance issue or an untidy cable from a mile away. You are organized, highly professional, and fully fluent in Microsoft Office. Experience within similar backgrounds, ideally professional commercial offices or hospitality environments.
Jun 20, 2026
Full time
Job Title: Workplace Coordinator Location: Central London Salary : £33,600 plus Corporate benefits Are you the ultimate go-to person? Our client believe the workplace should be inspiring, seamless, and safe. They are seeking a high-energy Facilities Coordinator to champion their internal office culture. If you love building relationships, solving problems on the fly, and making people smile every day, this is the stage for you. Your Day-to-Day Impact The Ultimate Host: Give new hires a flawless first-day experience by leading building orientations and facility introductions. The Office Guardian: Run daily walkarounds to ensure brand signage, artwork, and desk environments look immaculate and compliant. The Connector: Act as the vital link between our internal colleagues, contract partners, and premium vendors. The Operations Engine: Manage the heartbeat of the office from post-room logistics and locker management to supplier coordination. The Flexible Problem Solver: Jump in to support the front desk or assist with dynamic office moves whenever the business needs a helping hand. Who You Are You possess a natural gift for customer service and high emotional intelligence. You shake off pressure easily and love the buzz of a fast-paced environment. You are an eagle-eyed perfectionist who spots a compliance issue or an untidy cable from a mile away. You are organized, highly professional, and fully fluent in Microsoft Office. Experience within similar backgrounds, ideally professional commercial offices or hospitality environments.
Facilities Coordinator Location: Lutterworth, Leicester Company: CBRE Global Workplace Solutions Are you highly organised, customer-focused, and passionate about creating exceptional workplace experiences? CBRE Global Workplace Solutions is looking for a Facilities Coordinator to join our team in Lutterworth and play a key role in delivering outstanding facilities management services. As a Facilities Coordinator, you'll be at the heart of daily site operations, ensuring a safe, efficient, and professional working environment for our client and colleagues. This is a fantastic opportunity to join a global leader in real estate and workplace solutions, where your contribution will have a direct impact on the success of the site and the customer experience. What You'll Be Doing Coordinate the delivery of facilities management services in line with agreed service levels and performance standards. Support and oversee third-party suppliers and contractors, ensuring services are delivered safely and effectively. Manage day-to-day workplace services including mailroom operations, stationery management, waste and recycling coordination, and office equipment support. Raise purchase orders, process invoices, and support budget and cost-control activities. Conduct workplace inspections and compliance checks, including fire safety testing and health & safety activities. Build strong relationships with customers, proactively resolving issues and ensuring a first-class service experience. Support the wider FM team and act as deputy for management when required. What We're Looking For Previous experience in facilities management, workplace services, office coordination, or a customer-focused environment. Strong administrative and organisational skills with excellent attention to detail. Proficiency in Microsoft Office applications. A proactive, self-motivated approach with the ability to manage multiple priorities. Excellent communication skills and the confidence to engage with stakeholders at all levels. A service-driven mindset with a focus on continuous improvement and customer satisfaction. Experience working with suppliers or contractors would be advantageous. Why Join CBRE? CBRE is the world's leading real estate services company, offering unrivalled opportunities for professional growth and development. You'll be joining a collaborative and supportive team within a business that values innovation, excellence, and customer service. If you're looking for a varied and rewarding role where no two days are the same, we'd love to hear from you. Apply today and help create exceptional workplace experiences with CBRE.
Jun 20, 2026
Full time
Facilities Coordinator Location: Lutterworth, Leicester Company: CBRE Global Workplace Solutions Are you highly organised, customer-focused, and passionate about creating exceptional workplace experiences? CBRE Global Workplace Solutions is looking for a Facilities Coordinator to join our team in Lutterworth and play a key role in delivering outstanding facilities management services. As a Facilities Coordinator, you'll be at the heart of daily site operations, ensuring a safe, efficient, and professional working environment for our client and colleagues. This is a fantastic opportunity to join a global leader in real estate and workplace solutions, where your contribution will have a direct impact on the success of the site and the customer experience. What You'll Be Doing Coordinate the delivery of facilities management services in line with agreed service levels and performance standards. Support and oversee third-party suppliers and contractors, ensuring services are delivered safely and effectively. Manage day-to-day workplace services including mailroom operations, stationery management, waste and recycling coordination, and office equipment support. Raise purchase orders, process invoices, and support budget and cost-control activities. Conduct workplace inspections and compliance checks, including fire safety testing and health & safety activities. Build strong relationships with customers, proactively resolving issues and ensuring a first-class service experience. Support the wider FM team and act as deputy for management when required. What We're Looking For Previous experience in facilities management, workplace services, office coordination, or a customer-focused environment. Strong administrative and organisational skills with excellent attention to detail. Proficiency in Microsoft Office applications. A proactive, self-motivated approach with the ability to manage multiple priorities. Excellent communication skills and the confidence to engage with stakeholders at all levels. A service-driven mindset with a focus on continuous improvement and customer satisfaction. Experience working with suppliers or contractors would be advantageous. Why Join CBRE? CBRE is the world's leading real estate services company, offering unrivalled opportunities for professional growth and development. You'll be joining a collaborative and supportive team within a business that values innovation, excellence, and customer service. If you're looking for a varied and rewarding role where no two days are the same, we'd love to hear from you. Apply today and help create exceptional workplace experiences with CBRE.
Office Coordinator - Temp - Perm Manchester City Centre Office based - 40 hour week 28,500 ( 13.71 an hour) Are you a friendly and organised individual with a passion for providing exceptional customer service? Our client, an engineering consultancy, is seeking a talented Office Coordinator to join their team. As an Office Coordinator you will be the first point of contact for visitors and will play a key role in ensuring the smooth operation of the office. Your responsibilities will include managing the front desk, meeting room coordination, switchboard operation, and maintaining office facilities and cleanliness. You will also be responsible for ensuring adherence to health and safety procedures and policies. To be successful in this role, you must have proven experience in office based front of house. You should be quick to learn and adapt to the latest office technologies and possess strong problem-solving skills. Excellent written and verbal communication skills, along with exceptional people and stakeholder management skills, are essential. A warm and professional attitude with a strong customer service focus is a must. In addition to the competitive salary ranging from 28,500 per year, our client offers a generous benefits package. This includes 25 days of annual leave to give you the work-life balance you deserve. Requirements: Proven experience in a front of house office based role or hospitality/event management for high-profile clients Proficiency in using the latest office technologies Strong problem-solving and multitasking abilities Resourcefulness and proactivity in handling issues that may arise Excellent written and verbal communication skills, with strong people and stakeholder management abilities Professional and welcoming attitude with a strong focus on customer service Hands-on experience with office equipment, such as scanners and printers Joining our client's organisation means becoming part of a dynamic and collaborative team. This highly visible role requires thoughtfulness, attention to detail, strong organisational and communication skills, and a good understanding of health and safety management in an office environment. We are looking for individuals who are energetic, team-oriented, punctual, reliable, and trustworthy. If you are a self-motivated individual with a strong work ethic and a positive "can-do" attitude, we invite you to apply for this exciting opportunity. Help create a vibrant and efficient workplace where every guest and visitor feels welcome and valued. To apply email your CV to (url removed) or call (phone number removed) for further information. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Jun 20, 2026
Contractor
Office Coordinator - Temp - Perm Manchester City Centre Office based - 40 hour week 28,500 ( 13.71 an hour) Are you a friendly and organised individual with a passion for providing exceptional customer service? Our client, an engineering consultancy, is seeking a talented Office Coordinator to join their team. As an Office Coordinator you will be the first point of contact for visitors and will play a key role in ensuring the smooth operation of the office. Your responsibilities will include managing the front desk, meeting room coordination, switchboard operation, and maintaining office facilities and cleanliness. You will also be responsible for ensuring adherence to health and safety procedures and policies. To be successful in this role, you must have proven experience in office based front of house. You should be quick to learn and adapt to the latest office technologies and possess strong problem-solving skills. Excellent written and verbal communication skills, along with exceptional people and stakeholder management skills, are essential. A warm and professional attitude with a strong customer service focus is a must. In addition to the competitive salary ranging from 28,500 per year, our client offers a generous benefits package. This includes 25 days of annual leave to give you the work-life balance you deserve. Requirements: Proven experience in a front of house office based role or hospitality/event management for high-profile clients Proficiency in using the latest office technologies Strong problem-solving and multitasking abilities Resourcefulness and proactivity in handling issues that may arise Excellent written and verbal communication skills, with strong people and stakeholder management abilities Professional and welcoming attitude with a strong focus on customer service Hands-on experience with office equipment, such as scanners and printers Joining our client's organisation means becoming part of a dynamic and collaborative team. This highly visible role requires thoughtfulness, attention to detail, strong organisational and communication skills, and a good understanding of health and safety management in an office environment. We are looking for individuals who are energetic, team-oriented, punctual, reliable, and trustworthy. If you are a self-motivated individual with a strong work ethic and a positive "can-do" attitude, we invite you to apply for this exciting opportunity. Help create a vibrant and efficient workplace where every guest and visitor feels welcome and valued. To apply email your CV to (url removed) or call (phone number removed) for further information. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Repairs Scheduler Location: Stratford Sector: Social Housing Pay Rate: £19.49 per hour (Umbrella) Contract Type: Temporary/Ongoing (potential Temp-Perm) Overview We are currently seeking an experienced Repairs Scheduler to join a busy Social Housing team based in Stratford. This is an excellent opportunity for a highly organised individual with experience in repairs scheduling, planning, or administration within a housing or property maintenance environment. The successful candidate will play a key role in coordinating repair and maintenance works, ensuring appointments are scheduled efficiently and that tenants receive a high standard of customer service throughout the process. Key Responsibilities Schedule and coordinate repair and maintenance appointments for operatives and contractors. Liaise with tenants, contractors, and internal teams to ensure works are arranged and completed efficiently. Monitor and manage repair jobs from initial booking through to completion. Update and maintain accurate records using scheduling and housing management systems. Respond to tenant enquiries and provide timely updates regarding repair appointments. Prioritise emergency and urgent repairs in line with service requirements. Ensure compliance with service level agreements and key performance indicators. Provide excellent customer service and resolve scheduling issues effectively. Person SpecificationEssential Requirements Previous experience in a Repairs Scheduler, Planner, Coordinator, or Administrative role. Experience working within Social Housing, Property Maintenance, Facilities Management, or a similar environment. Strong organisational and time-management skills. Excellent communication skills, both written and verbal. Ability to work effectively in a fast-paced office environment. Good IT skills, including experience using scheduling or housing management systems. Strong attention to detail and ability to manage multiple tasks simultaneously. Desirable Knowledge of responsive repairs and maintenance processes within Social Housing. Experience working with housing management or workforce scheduling software. Benefits Competitive pay rate of £19.49 per hour (Umbrella). Opportunity to work within a well-established Social Housing organisation. Ongoing temporary contract with potential for extension. Supportive and professional working environment. If you have the relevant experience and are interested in this opportunity, please apply with your updated CV.
Jun 20, 2026
Seasonal
Repairs Scheduler Location: Stratford Sector: Social Housing Pay Rate: £19.49 per hour (Umbrella) Contract Type: Temporary/Ongoing (potential Temp-Perm) Overview We are currently seeking an experienced Repairs Scheduler to join a busy Social Housing team based in Stratford. This is an excellent opportunity for a highly organised individual with experience in repairs scheduling, planning, or administration within a housing or property maintenance environment. The successful candidate will play a key role in coordinating repair and maintenance works, ensuring appointments are scheduled efficiently and that tenants receive a high standard of customer service throughout the process. Key Responsibilities Schedule and coordinate repair and maintenance appointments for operatives and contractors. Liaise with tenants, contractors, and internal teams to ensure works are arranged and completed efficiently. Monitor and manage repair jobs from initial booking through to completion. Update and maintain accurate records using scheduling and housing management systems. Respond to tenant enquiries and provide timely updates regarding repair appointments. Prioritise emergency and urgent repairs in line with service requirements. Ensure compliance with service level agreements and key performance indicators. Provide excellent customer service and resolve scheduling issues effectively. Person SpecificationEssential Requirements Previous experience in a Repairs Scheduler, Planner, Coordinator, or Administrative role. Experience working within Social Housing, Property Maintenance, Facilities Management, or a similar environment. Strong organisational and time-management skills. Excellent communication skills, both written and verbal. Ability to work effectively in a fast-paced office environment. Good IT skills, including experience using scheduling or housing management systems. Strong attention to detail and ability to manage multiple tasks simultaneously. Desirable Knowledge of responsive repairs and maintenance processes within Social Housing. Experience working with housing management or workforce scheduling software. Benefits Competitive pay rate of £19.49 per hour (Umbrella). Opportunity to work within a well-established Social Housing organisation. Ongoing temporary contract with potential for extension. Supportive and professional working environment. If you have the relevant experience and are interested in this opportunity, please apply with your updated CV.
Operations & Office Coordinator Salary: £28,000 to £34,000 per annum pro rata, dependent on experience Location: Near Lealholm, Whitby (YO21 2AA) Hours: Part-Time - 30 hours per week (4 or 5 days) Office Based - Own transport essential due to our rural location and limited public transport links Benefits include - £28,000 to £34,000 pro rata, dependent on experience - Employee Assistance Programme (EAP) - Funded CPD opportunities - Annual leave loyalty scheme - One day of birthday leave - Opportunities for progression - Regular team social events - Idyllic office location in the North York Moors National Park - Unlimited supply of your favourite tea, coffee and biscuits Are you the person who keeps everything running smoothly behind the scenes? Elf Marketing are looking for an organised and proactive Operations & Office Coordinator to join their growing team. Overview This is a newly created role and an exciting opportunity to help shape the way the business operates. Working closely with the leadership team, you'll provide support across office management, HR administration, finance, compliance and day-to-day operations, helping to create the structure and efficiency that allows the wider team to focus on delivering exceptional work for their clients. No two days will be the same. From coordinating meetings and managing office logistics to supporting HR processes and maintaining business records, you'll play a key role in keeping the business running smoothly. As your knowledge and confidence develop, there will be genuine opportunities to take ownership of key areas and grow into a broader operations role over time. Role overview Responsibilities will include: Administration & Office Management Managing general office administration and operational tasks Answering incoming telephone enquiries Managing calendars, meetings and shared Outlook diaries Preparing company documentation and business records Managing incoming and outgoing post Ordering office supplies and refreshments Coordinating team meetings, events and socials Booking travel, accommodation and venues as required HR & People Support Supporting HR administration and maintaining employee records Managing annual leave and sickness records using BrightHR Liaising with external HR advisors and support providers Assisting with onboarding and employee documentation Supporting payroll preparation and administration Finance & Compliance Supporting bookkeeping and financial administration using Apron and Xero Assisting with invoices, expenses and internal reporting Maintaining compliance records and documentation Supporting GDPR and Health & Safety administration Coordinating statutory checks and business requirements Facilities & Business Support Coordinating office maintenance and supplier relationships Organising compliance servicing and inspections Supporting workshops and event administration Maintaining internal systems, trackers and reporting tools Providing wider administrative support across the business About You We're looking for someone who is: - Highly organised with excellent attention to detail - Proactive and able to use their initiative - Comfortable managing multiple priorities - Positive, approachable and enjoys supporting others - Confident communicating with people at all levels - Comfortable handling confidential information - A practical problem-solver who enjoys improving processes - Someone who takes ownership and sees tasks through to completion You will also have - Previous experience in an office administration, office coordinator, operations coordinator, executive assistant or office manager role - Experience supporting HR administration, finance or compliance activities - Strong Microsoft Office skills, particularly Outlook, Word and Excel - Experience using cloud-based business systems - The ability to learn new systems quickly - Experience within a small business, agency or entrepreneurial environment would be advantageous Why Join Elf? This is a fantastic opportunity to join a growing agency in a role where you'll be trusted to make a real difference. You'll work closely with the leadership team, gain exposure to a broad range of business functions and have the chance to develop your career as the business continues to grow. Interested? We'd love to hear from you. Please apply with your updated CV. Equals One is an advertising and recruitment agency working on behalf of our client to promote this vacancy. You may be contacted directly by the employer should they wish to progress your application. Due to the number of applications we receive, we are unable to provide specific feedback if your application is unsuccessful.
Jun 19, 2026
Full time
Operations & Office Coordinator Salary: £28,000 to £34,000 per annum pro rata, dependent on experience Location: Near Lealholm, Whitby (YO21 2AA) Hours: Part-Time - 30 hours per week (4 or 5 days) Office Based - Own transport essential due to our rural location and limited public transport links Benefits include - £28,000 to £34,000 pro rata, dependent on experience - Employee Assistance Programme (EAP) - Funded CPD opportunities - Annual leave loyalty scheme - One day of birthday leave - Opportunities for progression - Regular team social events - Idyllic office location in the North York Moors National Park - Unlimited supply of your favourite tea, coffee and biscuits Are you the person who keeps everything running smoothly behind the scenes? Elf Marketing are looking for an organised and proactive Operations & Office Coordinator to join their growing team. Overview This is a newly created role and an exciting opportunity to help shape the way the business operates. Working closely with the leadership team, you'll provide support across office management, HR administration, finance, compliance and day-to-day operations, helping to create the structure and efficiency that allows the wider team to focus on delivering exceptional work for their clients. No two days will be the same. From coordinating meetings and managing office logistics to supporting HR processes and maintaining business records, you'll play a key role in keeping the business running smoothly. As your knowledge and confidence develop, there will be genuine opportunities to take ownership of key areas and grow into a broader operations role over time. Role overview Responsibilities will include: Administration & Office Management Managing general office administration and operational tasks Answering incoming telephone enquiries Managing calendars, meetings and shared Outlook diaries Preparing company documentation and business records Managing incoming and outgoing post Ordering office supplies and refreshments Coordinating team meetings, events and socials Booking travel, accommodation and venues as required HR & People Support Supporting HR administration and maintaining employee records Managing annual leave and sickness records using BrightHR Liaising with external HR advisors and support providers Assisting with onboarding and employee documentation Supporting payroll preparation and administration Finance & Compliance Supporting bookkeeping and financial administration using Apron and Xero Assisting with invoices, expenses and internal reporting Maintaining compliance records and documentation Supporting GDPR and Health & Safety administration Coordinating statutory checks and business requirements Facilities & Business Support Coordinating office maintenance and supplier relationships Organising compliance servicing and inspections Supporting workshops and event administration Maintaining internal systems, trackers and reporting tools Providing wider administrative support across the business About You We're looking for someone who is: - Highly organised with excellent attention to detail - Proactive and able to use their initiative - Comfortable managing multiple priorities - Positive, approachable and enjoys supporting others - Confident communicating with people at all levels - Comfortable handling confidential information - A practical problem-solver who enjoys improving processes - Someone who takes ownership and sees tasks through to completion You will also have - Previous experience in an office administration, office coordinator, operations coordinator, executive assistant or office manager role - Experience supporting HR administration, finance or compliance activities - Strong Microsoft Office skills, particularly Outlook, Word and Excel - Experience using cloud-based business systems - The ability to learn new systems quickly - Experience within a small business, agency or entrepreneurial environment would be advantageous Why Join Elf? This is a fantastic opportunity to join a growing agency in a role where you'll be trusted to make a real difference. You'll work closely with the leadership team, gain exposure to a broad range of business functions and have the chance to develop your career as the business continues to grow. Interested? We'd love to hear from you. Please apply with your updated CV. Equals One is an advertising and recruitment agency working on behalf of our client to promote this vacancy. You may be contacted directly by the employer should they wish to progress your application. Due to the number of applications we receive, we are unable to provide specific feedback if your application is unsuccessful.
Are you a creative, organised, and enthusiastic individual with a passion for delivering outstanding events? Our client is looking for a talented Events Coordinator to join their team and play a key role in planning, coordinating, and delivering memorable events that leave a lasting impression. This is a fantastic opportunity for someone who thrives in a fast-paced environment, enjoys bringing ideas to life, and loves seeing a project come together. 3 days per week in head office in Guildford or on site, 2 days per week from home. Regular travel predominantly UK based. Company Benefits: Annual bonus scheme of up to 12.5% Contributory salary exchange pension scheme Life insurance Private medical insurance (voluntary scheme) 25 days annual leave plus bank holidays Extensive health and wellbeing programme Hybrid and flexible working options considered Ongoing training and professional development opportunities Key Responsibilities: Plan and deliver in-person and virtual events (e.g. exhibitions, seminars, charity days, internal celebrations, and hosted roundtables) Create and manage event timelines, budgets, and checklists Handle end-to-end logistics: venue sourcing, travel coordination, catering, branding materials, invites, name badges, hotels, AV/tech, photography, etc. Work with internal stakeholders to scope agendas, content, guest lists, and post-event follow-up Support our partnership and client teams with events at third-party sites or client facilities Ensure brand consistency across all event assets and experiences Build and maintain event templates, processes, and feedback forms Track and report event performance (attendance, engagement, feedback) Manage social media channels, manage photo shoots and film production, concept, draft and write content (website and social), support on content development, digital campaigns and KPI reporting Support on broader marketing strategy Advantageous: Experience with graphic design or video editing, sustainability, clean tech or B2B sectors Familiarity with stakeholder-facing or government-related events A creative streak comfortable pitching ideas for themes, gifts, décor, etc. Knowledge of metrics or evaluation methods for post-event impact, wider marketing mix, a flair for or interest in design Experience and Skills Requirements 2 4 years experience in event coordination or management Strong project management and timekeeping skills Ability to manage multiple events at various stages simultaneously, high attention to detail, with an eye for design and presentation Excellent communication skills written, verbal, and visual, a great solutions-focused personality, ability to flex and improvise with a strong focus on delivery Calm under pressure, resourceful, and solutions-focused, confident using Microsoft Office, and ideally some experience with event tools (like Eventbrite, Canva, Asana, etc.) Ability to network and engage with a range of stakeholders If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.
Jun 19, 2026
Full time
Are you a creative, organised, and enthusiastic individual with a passion for delivering outstanding events? Our client is looking for a talented Events Coordinator to join their team and play a key role in planning, coordinating, and delivering memorable events that leave a lasting impression. This is a fantastic opportunity for someone who thrives in a fast-paced environment, enjoys bringing ideas to life, and loves seeing a project come together. 3 days per week in head office in Guildford or on site, 2 days per week from home. Regular travel predominantly UK based. Company Benefits: Annual bonus scheme of up to 12.5% Contributory salary exchange pension scheme Life insurance Private medical insurance (voluntary scheme) 25 days annual leave plus bank holidays Extensive health and wellbeing programme Hybrid and flexible working options considered Ongoing training and professional development opportunities Key Responsibilities: Plan and deliver in-person and virtual events (e.g. exhibitions, seminars, charity days, internal celebrations, and hosted roundtables) Create and manage event timelines, budgets, and checklists Handle end-to-end logistics: venue sourcing, travel coordination, catering, branding materials, invites, name badges, hotels, AV/tech, photography, etc. Work with internal stakeholders to scope agendas, content, guest lists, and post-event follow-up Support our partnership and client teams with events at third-party sites or client facilities Ensure brand consistency across all event assets and experiences Build and maintain event templates, processes, and feedback forms Track and report event performance (attendance, engagement, feedback) Manage social media channels, manage photo shoots and film production, concept, draft and write content (website and social), support on content development, digital campaigns and KPI reporting Support on broader marketing strategy Advantageous: Experience with graphic design or video editing, sustainability, clean tech or B2B sectors Familiarity with stakeholder-facing or government-related events A creative streak comfortable pitching ideas for themes, gifts, décor, etc. Knowledge of metrics or evaluation methods for post-event impact, wider marketing mix, a flair for or interest in design Experience and Skills Requirements 2 4 years experience in event coordination or management Strong project management and timekeeping skills Ability to manage multiple events at various stages simultaneously, high attention to detail, with an eye for design and presentation Excellent communication skills written, verbal, and visual, a great solutions-focused personality, ability to flex and improvise with a strong focus on delivery Calm under pressure, resourceful, and solutions-focused, confident using Microsoft Office, and ideally some experience with event tools (like Eventbrite, Canva, Asana, etc.) Ability to network and engage with a range of stakeholders If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.
Office Coordinator Office Coordinator / Front of House role - corporate / professional services firm in the City - £31,000 plus benefits Busy and varied role with a mix of reception / Front of House / administrative duties for a corporate / professional services business (a membership organisation) with offices in the City. You will be joining an office of c.30 staff with an international client base, working closely with their Office Manager to support the smooth running of their office and to offer a welcoming, 'five-star' Front of House service. Duties to include: - Meeting and greeting all clients and visitors to the office - Organising food and beverages for meetings and coordinating catering - Setting up meeting rooms for internal and external events - ensuring they're well maintained and immaculately presented - Managing office supplies and inventory - Supporting the Office Manager with office operations and facilities management - Arranging and planning team wellbeing and social events - Organising the onboarding of new staff - welcoming them to the office and setting up their IT / equipment - Assisting with various administrative tasks e.g. updating staff holiday calendars, keeping track of Health and Safety compliance / Fire Assessments, etc Someone with hospitality / customer service experience would be ideal for this role. Some administrative experience would also be desirable, and this person will need good computer skills (particularly Word, Excel, Outlook). A friendly, helpful, and supportive attitude is key, and this person should be proactive and able to take initiative. You will work very closely with the current Office Manager and be a supportive and welcoming presence for both staff and clients. This role will be 5 days in the office with core hours of 9-5pm. This is a great opportunity for a candidate with some office and hospitality experience to take the next step in their career and move into an office coordination role. Salary: £31,000 plus benefits including enhanced pension, optional private health insurance, discretionary bonus
Jun 19, 2026
Full time
Office Coordinator Office Coordinator / Front of House role - corporate / professional services firm in the City - £31,000 plus benefits Busy and varied role with a mix of reception / Front of House / administrative duties for a corporate / professional services business (a membership organisation) with offices in the City. You will be joining an office of c.30 staff with an international client base, working closely with their Office Manager to support the smooth running of their office and to offer a welcoming, 'five-star' Front of House service. Duties to include: - Meeting and greeting all clients and visitors to the office - Organising food and beverages for meetings and coordinating catering - Setting up meeting rooms for internal and external events - ensuring they're well maintained and immaculately presented - Managing office supplies and inventory - Supporting the Office Manager with office operations and facilities management - Arranging and planning team wellbeing and social events - Organising the onboarding of new staff - welcoming them to the office and setting up their IT / equipment - Assisting with various administrative tasks e.g. updating staff holiday calendars, keeping track of Health and Safety compliance / Fire Assessments, etc Someone with hospitality / customer service experience would be ideal for this role. Some administrative experience would also be desirable, and this person will need good computer skills (particularly Word, Excel, Outlook). A friendly, helpful, and supportive attitude is key, and this person should be proactive and able to take initiative. You will work very closely with the current Office Manager and be a supportive and welcoming presence for both staff and clients. This role will be 5 days in the office with core hours of 9-5pm. This is a great opportunity for a candidate with some office and hospitality experience to take the next step in their career and move into an office coordination role. Salary: £31,000 plus benefits including enhanced pension, optional private health insurance, discretionary bonus
Facilities Coordinator (12-Month FTC) Full-Time Birmingham & Surrounding Offices Reed Property are partnered again with our client, a well-established professional services organisation to recruit a new Facilities Coordinator in their team This is a hands-on, varied role supporting the day-to-day running of multiple office locations with a prime focus on archiving for the company. Working closely with the Facilities Manager and wider team, you will play a key role in ensuring offices operate efficiently, providing a high standard of service across facilities, administration, and office support functions. You also play a key part with collecting documents from surrounding offices to take to storage facility as well as collecting documents from this site. This opportunity would suit someone early in their facilities career or looking to build on existing experience within a corporate environment. Key Responsibilities Facilities Support - Assist with routine maintenance checks, contractor coordination, and general building operations. Office & Hospitality - Prepare meeting rooms, coordinate refreshments, and maintain a professional office environment. Document Archiving - Securely organise and manage sensitive legal documents, including wills, ensuring strict confidentiality and distributing across locations. Reception Cover - Provide professional front-of-house support when required, handling calls and welcoming visitors. Facilities Coordination - Support the Facilities Manager with projects, administrative tasks, and general office logistics. About You We are looking for a proactive and adaptable individual who can confidently manage a varied workload. Background in facilities, estates or administration role with a focus on delivering high standards Highly organised with the ability to prioritise and multitask effectively Comfortable supporting both hard and soft facilities functions Strong communication skills and a professional approach Experience handling confidential or sensitive documents is desirable Previous exposure to facilities or office administration within a corporate setting is advantageous Good awareness of health & safety practices Full UK driving licence essential (travel between Birmingham City Centre, Solihull, and Ward End) Must be over the age of 25 due to insurance requirements for the pool car Available to start immediately/short notice and commit to a 12-month fixed-term contract What's on Offer Salary of 26-28,000 Highly likelihood of becoming a permanent role 24 days annual leave + bank holidays Additional leave over the Christmas period Option to purchase extra annual leave Pension (matched contributions) Life assurance (4x salary) Health cash plan Cycle to work scheme Employee Assistance Programme including bereavement support Free flu vaccinations Staff discounts on legal services This is an excellent opportunity to join a professional and supportive environment while gaining broad exposure to facilities operations across multiple sites. Apply now or reach out for a confidential discussion.
Jun 19, 2026
Contractor
Facilities Coordinator (12-Month FTC) Full-Time Birmingham & Surrounding Offices Reed Property are partnered again with our client, a well-established professional services organisation to recruit a new Facilities Coordinator in their team This is a hands-on, varied role supporting the day-to-day running of multiple office locations with a prime focus on archiving for the company. Working closely with the Facilities Manager and wider team, you will play a key role in ensuring offices operate efficiently, providing a high standard of service across facilities, administration, and office support functions. You also play a key part with collecting documents from surrounding offices to take to storage facility as well as collecting documents from this site. This opportunity would suit someone early in their facilities career or looking to build on existing experience within a corporate environment. Key Responsibilities Facilities Support - Assist with routine maintenance checks, contractor coordination, and general building operations. Office & Hospitality - Prepare meeting rooms, coordinate refreshments, and maintain a professional office environment. Document Archiving - Securely organise and manage sensitive legal documents, including wills, ensuring strict confidentiality and distributing across locations. Reception Cover - Provide professional front-of-house support when required, handling calls and welcoming visitors. Facilities Coordination - Support the Facilities Manager with projects, administrative tasks, and general office logistics. About You We are looking for a proactive and adaptable individual who can confidently manage a varied workload. Background in facilities, estates or administration role with a focus on delivering high standards Highly organised with the ability to prioritise and multitask effectively Comfortable supporting both hard and soft facilities functions Strong communication skills and a professional approach Experience handling confidential or sensitive documents is desirable Previous exposure to facilities or office administration within a corporate setting is advantageous Good awareness of health & safety practices Full UK driving licence essential (travel between Birmingham City Centre, Solihull, and Ward End) Must be over the age of 25 due to insurance requirements for the pool car Available to start immediately/short notice and commit to a 12-month fixed-term contract What's on Offer Salary of 26-28,000 Highly likelihood of becoming a permanent role 24 days annual leave + bank holidays Additional leave over the Christmas period Option to purchase extra annual leave Pension (matched contributions) Life assurance (4x salary) Health cash plan Cycle to work scheme Employee Assistance Programme including bereavement support Free flu vaccinations Staff discounts on legal services This is an excellent opportunity to join a professional and supportive environment while gaining broad exposure to facilities operations across multiple sites. Apply now or reach out for a confidential discussion.
Sales Coordinator Dartford 22,000 - 26,500 Basic + Uncapped Commission Launch Your Sales Career with a Market Leader Are you ambitious, commercially minded and looking for a company that offers genuine career progression? We're recruiting for a Sales Coordinator to join a market-leading organisation operating within the commercial interiors sector. Renowned for innovation, quality and exceptional customer service, the business has established itself as a leader within its field and continues to experience strong growth. This is an excellent opportunity for someone looking to build a long-term career in sales, business development or account management within a supportive and professional environment. Successful individuals can expect to progress into a Senior Sales position within 6-9 months if consistent with billings, with increased responsibility, earning potential and a clearly defined career path. What's on Offer? 22,000 - 26,500 basic salary Uncapped commission structure Monthly company performance bonus Clear progression to Senior Sales within 6-9 months Ongoing training, coaching and development Free on-site parking Modern, high-quality office environment in Dartford Friendly, collaborative and supportive team culture Breakout areas and recreational facilities including a ping pong table Long-term career opportunities with a market-leading business The Role As a Sales Coordinator, you'll be responsible for managing a portfolio of live projects and sales opportunities, working closely with customers and supporting the wider sales team. Unlike many sales roles, this is predominantly a warm-lead environment. The majority of your day will be spent following up existing enquiries, managing active projects and speaking with customers over the telephone to progress opportunities through the sales cycle. There is no door knocking, field sales activity or face-to-face prospecting required. Approximately 30 minutes per day is allocated to proactive outreach and developing new business opportunities. This role is ideal for someone who enjoys building relationships, managing multiple opportunities and working towards achievable sales targets in a structured office-based environment. Key Responsibilities Following up warm leads and active project enquiries over the telephone Managing a portfolio of live projects from enquiry through to order conversion Building relationships with customers and key decision makers Following up quotations and progressing opportunities through the sales cycle Converting enquiries into orders and maximising project opportunities Conducting approximately 30 minutes of proactive new business development activity each day Supporting senior sales colleagues with qualified appointments and project opportunities Managing inbound enquiries and outbound customer calls Maintaining accurate CRM records and project information Working closely with internal departments to deliver outstanding customer service Supporting the achievement of team sales and order intake targets About You We're looking for someone who is: Ambitious and motivated by career progression and Confident communicating with customers over the telephone Organised and capable of managing multiple projects simultaneously Detail-oriented with strong administrative skills Commercially aware and proactive in their approach Resilient and comfortable working towards targets A positive team player who enjoys building relationships Industry experience is not essential. What matters most is attitude, communication skills and a genuine desire to build a successful career in sales.
Jun 18, 2026
Full time
Sales Coordinator Dartford 22,000 - 26,500 Basic + Uncapped Commission Launch Your Sales Career with a Market Leader Are you ambitious, commercially minded and looking for a company that offers genuine career progression? We're recruiting for a Sales Coordinator to join a market-leading organisation operating within the commercial interiors sector. Renowned for innovation, quality and exceptional customer service, the business has established itself as a leader within its field and continues to experience strong growth. This is an excellent opportunity for someone looking to build a long-term career in sales, business development or account management within a supportive and professional environment. Successful individuals can expect to progress into a Senior Sales position within 6-9 months if consistent with billings, with increased responsibility, earning potential and a clearly defined career path. What's on Offer? 22,000 - 26,500 basic salary Uncapped commission structure Monthly company performance bonus Clear progression to Senior Sales within 6-9 months Ongoing training, coaching and development Free on-site parking Modern, high-quality office environment in Dartford Friendly, collaborative and supportive team culture Breakout areas and recreational facilities including a ping pong table Long-term career opportunities with a market-leading business The Role As a Sales Coordinator, you'll be responsible for managing a portfolio of live projects and sales opportunities, working closely with customers and supporting the wider sales team. Unlike many sales roles, this is predominantly a warm-lead environment. The majority of your day will be spent following up existing enquiries, managing active projects and speaking with customers over the telephone to progress opportunities through the sales cycle. There is no door knocking, field sales activity or face-to-face prospecting required. Approximately 30 minutes per day is allocated to proactive outreach and developing new business opportunities. This role is ideal for someone who enjoys building relationships, managing multiple opportunities and working towards achievable sales targets in a structured office-based environment. Key Responsibilities Following up warm leads and active project enquiries over the telephone Managing a portfolio of live projects from enquiry through to order conversion Building relationships with customers and key decision makers Following up quotations and progressing opportunities through the sales cycle Converting enquiries into orders and maximising project opportunities Conducting approximately 30 minutes of proactive new business development activity each day Supporting senior sales colleagues with qualified appointments and project opportunities Managing inbound enquiries and outbound customer calls Maintaining accurate CRM records and project information Working closely with internal departments to deliver outstanding customer service Supporting the achievement of team sales and order intake targets About You We're looking for someone who is: Ambitious and motivated by career progression and Confident communicating with customers over the telephone Organised and capable of managing multiple projects simultaneously Detail-oriented with strong administrative skills Commercially aware and proactive in their approach Resilient and comfortable working towards targets A positive team player who enjoys building relationships Industry experience is not essential. What matters most is attitude, communication skills and a genuine desire to build a successful career in sales.
We are seeking an organised and proactive Office Manager for a 12 month fixed term contract starting ASAP. This is a varied role supporting the smooth day to day running of the office, providing administrative support to senior leadership, coordinating facilities and health & safety activities, managing company policies and processes, and helping deliver internal communications and events. The successful candidate will be responsible for coordinating meetings, managing diaries and schedules, preparing reports and meeting documentation, overseeing office suppliers and facilities, supporting health & safety compliance, maintaining company policies, and ensuring employees have a positive and productive working environment. We are looking for someone with previous experience in an Office Manager, Executive Assistant, Operations Coordinator or similar role. You will have excellent organisational skills, strong attention to detail, the ability to manage multiple priorities, and confidence communicating with stakeholders at all levels. This is an excellent opportunity to join a collaborative organisation in a broad and rewarding role with exposure across the business. The company operates a hybrid policy
Jun 18, 2026
Contractor
We are seeking an organised and proactive Office Manager for a 12 month fixed term contract starting ASAP. This is a varied role supporting the smooth day to day running of the office, providing administrative support to senior leadership, coordinating facilities and health & safety activities, managing company policies and processes, and helping deliver internal communications and events. The successful candidate will be responsible for coordinating meetings, managing diaries and schedules, preparing reports and meeting documentation, overseeing office suppliers and facilities, supporting health & safety compliance, maintaining company policies, and ensuring employees have a positive and productive working environment. We are looking for someone with previous experience in an Office Manager, Executive Assistant, Operations Coordinator or similar role. You will have excellent organisational skills, strong attention to detail, the ability to manage multiple priorities, and confidence communicating with stakeholders at all levels. This is an excellent opportunity to join a collaborative organisation in a broad and rewarding role with exposure across the business. The company operates a hybrid policy
